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Minutes 2019/06/171 Citv of Gilroy Citv Council Meetinq Minutes June 17, 2019 I. OPENING A. Call to Order The meeting was called to order at 6:00 PM by Mayor Mayor Roland Velasco 1. Pledge of Allegiance Mayor Velasco then led the pledge of allegiance. 2. Invocation There was no invocation given. 3. City Clerk's Report on Posting the Agenda City Clerk Shawna Freels reported that the agenda had been posted on June 12, 2019 at 6:15 p.m. Attendee Name Mayor Roland Velasco Marie Blankley Dion Bracco Peter Leroe-Munoz Carol Marques Fred Tovar Cat Tucker C. A. Orders of the Day Title Mayor Council Member Council Member Council Member Council Member Council Member Council Member Status Arrived Present i 5:57 PM Present 5.48 PM Present ; 5:52 PM Present _ 6:04 PM Present 5:55 PM Present 5:57 PM Absent Mayor Velascoo suggested that Item X A. be moved up earlier in the agenda prior to bids and proposals, and that Item XI.A. be moved to the July 1, 2019 regular meeting. Mayor Velasco later asked to move Item X.B. up the agenda following XA, before bids and proposals. The Council agreed to the agenda changes. Employee Introductions Recreation Director De Leon introduced newly promoted Recreation Coordinator Vince Bautista, Part time Recreation Specialist Basillio Diego. City Administrator Gonzalez introduced newly appointed Interim Community Development Director Greg Larson. Interim Community Development Director Larson introduced newly promoted Management Analyst Trainee Robert Carrera. CEREMONIAL ITEMS Proclamations, Awards, and Presentations 1. Proclamation Recognizing SCRWA as 1st Place Plant of the Year and Plant Operator of the Year by the California Water Environment Association Mayor Velasco presented the proclamation. INTERVIEWS Interviews for One Open Seat on the Personnel Commission The Council interviewed one candidate. City Council Meeting Minutes 06/17/2019 III. PRESENTATIONS TO THE COUNCIL Bill O'Connor spoke on waiving fees for special events suggesting that the city not waive cost recovery fees blanketly, and instead only waive those that are "spirit of Gilroy events" such as the Memorial Day parade and annual 4th of July fireworks. Mark Turner spoke on the upcoming car show where 10,000 people would be in attendance asking that the work on Monterey Road be completed prior to, or started after the show. Public comment was then closed. A. Gilroy Downtown Business Association Annual Presentation to Council Gary Walton presented the report. Ron Kirkish spoke on the work of the Downtown Association. IV. REPORTS OF COUNCIL MEMBERS Mayor Pro Tempore Blankley spoke on the recent award received by SCRWA and went on to report on the MTC and ABAG meetings, and her recent meeting with Supervisor Wasserman. She concluded by reporting on the CalTrain changes in train services to Gilroy. Council Member Marques reported on the success of the retrofit of the URM buildings explaining that there were now only three buildings left in the downtown. Council Member Tovar spoke on the SCRWA awards and announced two new businesses in the downtown. He concluded by thanking the City for promoting a program that supported higher education for Police and Firefighters. Council Member Leroe-Munoz reported on the Mobility Partnership meeting the prior week describing the long term future changes to the 152/156/25. He then announced he would not be in attendance at the July 1, 2019 Council meeting. Mayor Velasco reported on his Coffee with the Mayor event which highlighted a Gilroy Unified School District staff presentation on potential school closures. He then reported on the Economic Development Committee Board meeting where the Board discussed the path forward and concluded by announcing the car show. V. FUTURE COUNCIL INITIATED AGENDA ITEMS Council Member Blankley requested that the Christopher Ranch LAFCO application for water from the City be agendized for an August meeting. The full Council supported agendizing the item. VI. CONSENT CALENDAR (ROLL CALL VOTE) RESULT: APPROVE [UNANIMOUS] MOVER: Peter Leroe-Munoz, Council Member SECONDER: Fred Tovar, Council Member AYES: Velasco, Blankley, Bracco, Leroe-Munoz, Marques, Tovar ABSENT: Cat Tucker A. Minutes of the June 3, 2019 Regular Meeting B. Approval of a First Amendment to the Agreement with Santa Clara County for Countywide Household Hazardous Waste Collection C. First Amendment to the Agreement with City of Morgan Hill for Providing Staff Services for Stormwater Pollution Prevention Compliance and Environmental Services D. Approval of Property Improvement Agreement No. 2019-02 and Final Map for Eagle Ridge Kroeger Development Tract 10401, Assessor Parcel Numbers 810-41-001 and 841-72-036 City Council Meeting Minutes 06/17/2019 3 E. Adoption of a Resolution of the City Council of the City of Gilroy Approving a Fiscal Year 2019-2020 Budget Amendment to Memorialize Funding From the County of Santa Clara Probation Department for the South County Youth Task Force and Neighborhood Safety Unit Funding, Fund 227 F. Fiscal Year 2019 Third Quarter Budget Update G. Approval of a Master Agreement and Program Supplement Agreement with the State of California Department of Transportation for Federal Aid Projects for the Downtown Monterey Road Rehabilitation Project, 18-PW- 400, Federal Aid Project No. STPL-5034(027); and Authorize the City Administrator to Execute the Agreement. H. Acceptance of a Board of State and Community Corrections Grant in the Amount of $81,099 and Addition of Grant Monies into the Fiscal Year 2020 Budget in Fund 249-1400-6315 I. Approval of Reestablishing the Use of the Residential Development Ordinance Interim Exemption, Gilroy City Code Section 30.50.60 (b) (2) 1 Entitled "RDO Interim Exemption for Projects on Properties without Previously Awarded Allocations" J. Approval of the Transfer of $571.77 of Interest Income From the Museum Vase Endowment Trust Fund 814 to the Gilroy Museum Fund 801 K. Approval of a Proposed City Council Policy for the Submittal of General Plan Amendment Applications L. Adoption of a Resolution of the City Council of the City of Gilroy Opposing Assembly Bill No. 516 Which Would Override the Cities Authority to Remove Vehicles from the Public Right -of -Way M. Approval of an On -Call Consultant Selection List for Land Surveying, Plan Review, and Project Management Services, Project No. 19-RFQ-PW-425 N. Claim of Michelle Lynn Diaz (The City Administrator recommends a "yes" vote under the Consent Calendar shall constitute the denial of the claim) VII. BIDS AND PROPOSALS A. Approval of a Fiscal Year 2018-2019 Budget Amendment in the Amount of $193,603 in Gas Tax Fund 213 and Approval of a Second Amendment to the Agreement With BKF Engineers in the Amount of $38,500 for Project Management, Construction Engineering Services, and Public Outreach Support for the Monterey Road Rehabilitation Project No. 18-RFP-PW-400 The staff report was presented by Public Works Director Awoke. There were no public comments. Approval of the budget amendment Resolution 2019-3.1 Possible Action: a) Adopt a resolution of the City Council of the City of Gilroy amending the fiscal year 2018-2019 budget for the Gas Tax 2103 Fund 213 increasing appropriations in the amount of $193,603. RESULT: APPROVE [UNANIMOUS] MOVER: Dion Bracco, Council Member SECONDER: Fred Tovar, Council Member AYES: Velasco, Blankley, Bracco, Leroe-Munoz, Marques, Tovar ABSENT: Cat Tucker b) Approve an amendment to the agreement with BKF Engineers in the amount of $35,000 with a project contingency of $3,500 (10%) for project management, construction engineering services, and public outreach support, and extending the term of the agreement to March 31, 2020 for the Monterey Road Rehabilitation Project, No. 19-RFP- PW-423, and authorize the City Administrator to execute the agreement and related documents. City Council Meeting Minutes 06/17/2019 11 RESULT: APPROVE [UNANIMOUS] MOVER: Carol Marques, Council Member SECONDER: Dion Bracco, Council Member AYES: Velasco, Blankley, Bracco, Leroe-Munoz, Marques, Tovar ABSENT: Cat Tucker B. Adoption of a Resolution of the City Council of the City of Gilroy Amending the Fiscal Year 2018-2019 Budget in the Amount of $1,717,044, and Approval of a Contract in the Amount of $1,560,949 with a Project Contingency of $156,095 (10%) with Granite Rock Company for Construction of the Downtown Monterey Road Rehabilitation Project No. 18-PW-400, Federal Project No. RSTP/STPL-5034 (027) The staff report was introduced by Public Works Director Awoke and presented City Engineer Heap. There were no public comments. Approval of the budget amendment Resolution 2019-32. Possible Action: a) Adopt a resolution of the City Council of the City of Gilroy amending the budget for the City of Gilroy for Fiscal Year 2018-2019 and appropriating $122,320 from the Water Fund 720, $476,000 from the Gas Tax 2105 Fund 209, $476,000 from the Gas Tax 2106 Fund 210, $476,000 from the Gas Tax 2107 Fund 211, and $166,724 from the Gas Tax 2103 Fund 213. RESULT: APPROVE [UNANIMOUS] MOVER: Peter Leroe-Munoz, Council Member SECONDER: Marie Blankley, Council Member AYES: Velasco, Blankley, Bracco, Leroe-Munoz, Marques, Tovar ABSENT: Cat Tucker b) Approve a contract with Granite Rock Company in the amount of $1,560,949 with a project contingency of $156,095 (10%) for the construction of the Downtown Monterey Road Rehabilitation Project No. 18-PW-400, Federal Project No. RSTP/STPL-5034 (027), and authorize the City Administrator to execute the contract and associated documents. RESULT: APPROVE [UNANIMOUS] MOVER: Peter Leroe-Munoz, Council Member SECONDER: Carol Marques, Council Member AYES: Velasco, Blankley, Bracco, Leroe-Munoz, Marques, Tovar ABSENT: Cat Tucker C. Approval of an Agreement in the Amount of up to $442,251 for Services with Innovative Claims Solutions, Inc. for Workers Compensation Program Claims Administration The staff report was presented by Human Resources Director McPhillips. There were no public comments. Possible Action: Approve an agreement with Innovative Claims Solutions, Inc. in the amount of $257,473 for workers compensation program claims administration through June 30, 2022 with an option to extend up to an additional two years in the amounts of $91,024 and $93,755 respectively, for a total potential contract amount of $442,251. RESULT: APPROVE [UNANIMOUS] MOVER: Peter Leroe-Munoz, Council Member SECONDER: Fred Tovar, Council Member AYES: Velasco, Blankley, Bracco, Leroe-Munoz, Marques, Tovar ABSENT: Cat Tucker City Council Meeting Minutes 06/17/2019 5 D. Approval of the Proposed Scope and Schedule for the Completion of the General Plan Update, Zoning Code Update, and Infrastructure Master Plan Updates, Adoption of a Resolution Amending the Fiscal Year 2019-2020 Operating Budget in the Amount of $132,397, and Approval of an Amendment to the Agreement With Mintier Harnish in the Amount of $386,723 The staff report was presented by Senior Planner Ketchum. There were no public comments. Approval of the budget amendment Resolution 2019-33. Possible Action: a) Approve the proposed scope and schedule for the completion of the General Plan update, Zoning Code update, and infrastructure master plan updates, adopt a resolution of the City Council of the City of Gilroy amending the fiscal year 2019-2020 operating budget in the amount of $132,397 for the completion of the water, storm drain, and sanitary sewer infrastructure master plans, and approve an amendment (which includes the completion of the water, storm drain, and sanitary sewer infrastructure master plans) to the agreement with Mintier Harnish in the amount of $386,723, and authorize the City Administrator to execute the agreement. RESULT: APPROVE [UNANIMOUS] MOVER: Dion Bracco, Council Member SECONDER: Fred Tovar, Council Member AYES: Velasco, Blankley, Bracco, Leroe-Munoz, Marques, Tovar ABSENT: Cat Tucker Vill. PUBLIC HEARINGS A. Acceptance of the of the Public Health Goal Report for Gilroy Drinking Water System in Accordance with California Health and Safety Code 116470 The staff report was introduced by Public Works Director Awoke and further presented by Deputy Public Works Director Skinner. The public hearing was opened; there being none, it was then closed. Possible Action: Accept the 2016-2018 Public Health Goal Report for Gilroy drinking water system in accordance with California Health and Safety Code 116470. RESULT: APPROVE [UNANIMOUS] MOVER: Peter Leroe-Munoz, Council Member SECONDER: Dion Bracco, Council Member AYES: Velasco, Blankley, Bracco, Leroe-Munoz, Marques, Tovar ABSENT: Cat Tucker B. Public Hearing for the Abatement of Blight Conditions Which Constitute a Public Nuisance on Properties Located at 10 West Seventh Street, 7574 Monterey Street and 7568 Monterey Street The staff report was presented by Code Enforcement Officer Barron. The public hearing was opened. Council Member Marques reported that she had met with Gary Walton and John Taft regarding the Wellington building. Council Member Tovar reported that he had spoken with the property owner of 7568 Monterey Street. City Council Meeting Minutes 06/17/2019 0 IX. /FA John Taft asked that the Council continue the hearing for 7574 Monterey Street explaining that he would like to share ideas with the property owner on repairing the building. Steve Hernandez, owner of 10 West Seventh Street stated that he needed time to get an architect to work on the remodel of the site, and requested additional time to repair the building. William Singh, owner of 7574 Monterey Street, spoke on issues with a shared wall describing some repair of the building. He then explained that he wanted to put a delicatessen in the building. The public hearing was then closed. Resolution 2019-34. To move forward with abatement on July 15, 2019 if abatement by the property owner has not taken place. Possible Action: a) Adopt a resolution of the City Council of the City of Gilroy ordering the City Administrator to abate or cause to be abated, blight conditions which constitute a public nuisance on 10 West Seventh Street. RESULT: APPROVE [UNANIMOUS] MOVER: Dion Bracco, Council Member SECONDER: Marie Blankley, Council Member AYES: Velasco, Blankley, Bracco, Leroe-Munoz, Marques, Tovar ABSENT: Cat Tucker Resolution 2019-35. To move forward with abatement on July 15, 2019 if abatement by the property owner has not taken place. Possible Action: b) Adopt a resolution of the City Council of the City of Gilroy ordering the City Administrator to abate or cause to be abated, blight conditions which constitute a public nuisance on 7574 Monterey Street. RESULT: APPROVE [UNANIMOUS] MOVER: Peter Leroe-Munoz, Council Member SECONDER: Carol Marques, Council Member AYES: Velasco, Blankley, Bracco, Leroe-Munoz, Marques, Tovar ABSENT: Cat Tucker Resolution 2019-36. To move forward with abatement on July 15, 2019 if abatement by the property owner has not taken place. Possible Action: c) Continue the public hearing for the abatement of blight conditions which constitute a public nuisance for 7568 Monterey Street. RESULT: APPROVE [UNANIMOUS] MOVER: Dion Bracco, Council Member SECONDER: Peter Leroe-Munoz, Council Member AYES: Velasco, Blankley, Bracco, Leroe-Munoz, Marques, Tovar ABSENT: Cat Tucker UNFINISHED BUSINESS Appointment of Member to the Personnel Commission with a Term Ending December 31, 2022 The item was presented by City Clerk Freels. City Council Meeting Minutes 06/17/2019 7 There were no public comments. Possible Action: Appoint Robin Bronze to the Personnel Commission with a term ending December 31, 2022. RESULT: APPROVE [UNANIMOUS] MOVER: Dion Bracco, Council Member SECONDER: Fred Tovar, Council Member AYES: Velasco, Blankley, Bracco, Leroe-Munoz, Marques, Tovar ABSENT: Cat Tucker B. Consideration of an Amendment to the Economic Development Incentive Policy with the Addition of a Downtown Commercial Corridor Development Incentive The item was introduced by City Administrator Gonzalez and further presented by Senior Management Analyst Barber. Public comment was opened. Gary Walton spoke on the importance of working on the incentives and reducing impact fees in the downtown, and to review the value added. Public comment was then closed. Possible Action: Receive report and provide direction to staff. RESULT: APPROVE [UNANIMOUS] MOVER: Fred Tovar, Council Member SECONDER: Peter Leroe-Munoz, Council Member AYES: Velasco, Blankley, Bracco, Leroe-Munoz, Marques, Tovar ABSENT: Cat Tucker C. Consideration of a Proposed Downtown Facade Improvement Pilot Program for Fiscal Year 2019-2020 Gary Walton spoke on the benefits of a facade improvement program detailing the grant match needs, and describing other options to assist property owners with the program. Public comment was then closed. Possible Action: Receive report and provide direction to staff. RESULT: APPROVE [UNANIMOUS] MOVER: Fred Tovar, Council Member SECONDER: Carol Marques, Council Member AYES: Velasco, Blankley, Bracco, Leroe-Munoz, Marques, Tovar ABSENT: Cat Tucker X. INTRODUCTION OF NEW BUSINESS A. Adoption of Resolutions Authorizing the Gilroy Historical Society to Apply for Grants Through the Historic Grant Program of Santa Clara County The staff report was presented by Recreation Manager Henig. Public comment was then opened. Connie Rogers spoke on the Historic Society's application for grant, noting the Society's intent to approve the application for award, describing that the city would need to adopt resolutions to maintain the product of the grant in the event the lease of the building was not renewed to the Historical Society. Public comment was then closed. City Council Meeting Minutes 06/17/2019 There was no action taken on the item. B. Council Consent to the Appointment of Greg Larson as Interim Community Development Director The staff report was presented by City Administrator Gonzalez. There were no public comments. Possible Action: Pursuant to Charter Section 703, staff recommends the City Council consent to the appointment of Greg Larson as Interim Community Development Director. RESULT: APPROVE [UNANIMOUS] MOVER: Dion Bracco, Council Member SECONDER: Peter Leroe-Munoz, Council Member AYES: Velasco, Blankley, Bracco, Leroe-Munoz, Marques, Tovar ABSENT: Cat Tucker C. Approval of a 2% Salary Increase for City Clerk Shawna Freels Mayor Velasco presented the item. There were no public comments. Possible Action: Approval of City Clerk's salary increase to $120,228 annually. RESULT: APPROVE [UNANIMOUS] MOVER: Fred Tovar, Council Member SECONDER: Carol Marques, Council Member AYES: Velasco, Blankley, Bracco, Leroe-Munoz, Marques, Tovar ABSENT: Cat Tucker D. Approval to Enter into a Non -Disclosure Agreement with SAIC Innovation Center, LLC to Conduct Due Diligence for the Purpose of Exploring the Feasibility of an Autonomous Vehicle Test Pilot Program in the City of Gilroy The staff report was presented by City Administrator Gonzalez. Public comment was opened. Bill O'Connor asked if there was anything in the proposal for the citizens of Gilroy. Public comment was then closed. Possible Action: Approve a mutual non -disclosure agreement with SAIC Innovation Center, LLC and authorize the City Administrator to execute the agreement. RESULT: APPROVE [5 TO 11 MOVER: Peter Leroe-Munoz, Council Member SECONDER: Carol Marques, Council Member AYES: Velasco, Bracco, Leroe-Munoz, Marques, Tovar NAYS: Marie Blankley ABSENT: Cat Tucker XI. CITY ADMINISTRATOR'S REPORTS City Administrator Gonzalez reported that High Speed Rail would be presenting at the August 5, 2019 meeting. City Council Meeting Minutes 06/17/2019 9 A. Presentation of the Proposed Use of Small Unmanned Aerial Systems in Public Safety The item was continued to the July 1, 2019 meeting. Possible Action: Receive report and provide direction to staff. XII. CITY ATTORNEY'S REPORTS There were none. ADJOURNMENT The meeting adjourned at 10:02 p.m. l 9 Shawn,, City Clerk City Council Meeting Minutes 06/17/2019