Minutes 2019/07/01I
I. OPENING
It11
3
C
A.
Citv of Gilrov
Citv Council Meetinq Minutes
July 1, 2019
Mayor Velasco called the meeting to order at 6:02 p.m.
Call to Order
1. Pledge of Allegiance
The pledge of allegiance was led by Councilmember Tovar.
2. Invocation
Father Johannes Busch from St Mary's Catholic Parish presented the invocation.
3. City Clerk's Report on Posting the Agenda
City Clerk Freels reported that the agenda was posted at June 26, 2019 at 6 p.m.
and the revised agenda was posted on June 27, 2019 at 3:30 p.m.
Attendee Name
Mayor Roland Velasco
Marie Blankley
Dion Bracco
Peter Leroe-Munoz
Carol Marques
Fred Tovar
Cat Tucker
Orders of the Day
Employee Introductions
Title
Status
Mayor
Present
Council Member
Present
Council Member
Present
Council Member
Absent
Council Member
Present
Council Member
Present
Council Member
Present
Arrived
6:00 PM
6:00 PM
6:00 PM
6:00 PM
6:00 PM
6:00 PM
Public Works Director Awoke introduced newly hired employee Engineering
Technician/Inspector III Armando Gonzalez, recently promoted Maintenance
Worker I Jose Pacheco, and newly hired employee Matthew Schreiber.
Human Resources Director McPhillips introduced the City Summer Interns, and
newly hired Management Fellow Nicholas Williams.
CEREMONIAL ITEMS
Proclamations, Awards, and Presentations
1. Proclamation Recognizing Retiring Employee Rachel Munoz
Mayor Velasco presented the proclamation to Rachel Munoz.
2. Proclamation Recognizing Retiring Employee Steve Ynzunza
Mayor Velasco presented the proclamation to Steve Ynzunza.
3. Proclamation Naming July Parks Make Life Better Month
Mayor Velasco presented the proclamation to Parks and Recreation
Commissioners.
PRESENTATIONS TO THE COUNCIL
Zachary Hilton asked for the opportunity to present on shared micro mobility
options such as electric scooters or bicycles.
Sammy Wu, owner of 7568 Monterey Road, apologized for not attending the
prior City Council meeting related to URM Buildings and voiced concerns of
inability to complete repairs due to lack of cooperation from neighbors. He also
requested a refund for fines and penalties applied to his property.
John Taft updated the Council on 7574 Monterey Road indicating that the
foreclosure process has started moving forward. He cautioned the council of the
issues in dealing with a building held by a debtor in possession.
City Council Meeting Minutes
07/1 /2019
2
Armando Franco requested CARAS be added to the August 5th agenda to
propose and seek support for CARAS' application for the Santa Clara County
Historical Heritage Grant with the goal to add a mural at San Ysidro Park.
Larry Renteria spoke in support of adding the CARAS request to be added to the
August 5th agenda.
A. Presentation on the Single Family Affordable Solar Homes Program by
GRID Alternatives
Clarita Cortes from Grid Alternatives presented on Single Family Affordable Solar
Homes Program.
B. Parks and Recreation Commission Annual Presentation to Council
Parks and Recreation Commission Chair Pat Bentson made the presentation.
IV. REPORTS OF COUNCIL MEMBERS
Council Member Bracco had no report.
Council Member Tucker shared that she attended Valley Habitat Plan meeting,
Recycling Waste Commission where she was voted in as Vice Chair, and shared
data from Visit California Gilroy Welcome Center.
Council Member Blankley had no report.
Council Member Marques had no report.
Council Member Tovar thanked the Gilroy Downtown Business Association for
their work on Downtown Live, noted that he attended a meet and greet for local
union members that live in south county, attended a ribbon cutting for Shine Coat
Auto Detailing on Monterey Road, thanked Mike Torres, owner of Water
Warehouse, attended the Habitat Agency meeting, and met with the Gilroy
Firefighters Association. He also announced the upcoming SCRWA meeting.
Mayor Velasco noted the 150th Anniversary Committee met and reviewed the
recommendation for the logo, that he attended the Alexander Station Ribbon
Cutting ceremony, thanked Post 217 for nomination as veteran of the year, and
reported that on June 13th, Gilroy Gardens hosted Community Service
Orientation Day and Gilroy Residence Week was June 17 - 23. He also
discussed the effect the heat wave had on Gilroy Gardens attendance over the
Memorial Day Weekend.
V. FUTURE COUNCIL INITIATED AGENDA ITEMS
VI. CONSENT CALENDAR (ROLL CALL VOTE)
RESULT: APPROVE [UNANIMOUS]
MOVER: Fred Tovar, Council Member
SECONDER: Cat Tucker, Council Member
AYES: Velasco, Blankley, Bracco, Marques, Tovar, Tucker
ABSENT: Peter Leroe-Munoz
A. Minutes of the June 17, 2019 Regular Meeting
B. Adoption of a Resolution 2019-38 of the City Council of the City of Gilroy
Setting the Tax Rate for Fiscal Year 2019-2020 (FY20) for the Gilroy
Community Library Project Bonds
C. Adoption of a Resolution 2019-39 of the City Council of the City of Gilroy
Approving the Application for Statewide Park Development and Community
Revitalization Program Grant Funds for the San Ysidro Park - Healthy
Living Enhancement Project
D. Adoption of a Resolution 2019-40 of the City Council of the City of Gilroy
Authorizing the Adoption of the City of Gilroy Annex 12 into the Santa Clara
County Community Wildfire Protection Plan (CWPP)
E. Approval of the Proposed Downtown Facade Improvement Pilot Program
for Fiscal Year 2019-2020
F. Appointment of Jimmy Forbis and LeeAnn McPhillips to Serve as City
Administrator Pro Tempore
City Council Meeting Minutes
07/1 /2019
19,
G. Approval of Amendments to the Economic Development Incentive Policy
with the Addition of a Downtown Commercial Corridor Development
Incentive
VII. BIDS AND PROPOSALS
A. Award of a Contract in the Amount of $306,210 to Cal -West Lighting and
Signal Maintenance, Inc. for Street Light and Traffic Signal Maintenance
Public Works Director Awoke presented the report.
Possible Action:
Award a contract in the amount of $306,210 to Cal -West Lighting & Signal
Maintenance, Inc. for traffic signal and streetlight maintenance and repair
services, and authorize the City Administrator to execute the contract and
associated documents.
RESULT: APPROVE [UNANIMOUS]
MOVER: Dion Bracco, Council Member
SECONDER: Cat Tucker, Council Member
AYES: Velasco, Blankley, Bracco, Marques, Tovar, Tucker
ABSENT: Peter Leroe-Munoz
B. Approval of a Contract Amendment with Lynx Technologies, Inc. in the
Amount of $89,600 for On -Call Geographic Information Systems (GIS)
Support Services
Public Works Director Awoke presented the report.
Possible Action:
Approve a contract amendment with Lynx Technologies, Inc., in the
amount of $89,600 for on -call geographic information systems (GIS)
support services and authorize the City Administrator to execute the
amendment and associated documents.
RESULT: APPROVE [UNANIMOUS]
MOVER: Dion Bracco, Council Member
SECONDER: Cat Tucker, Council Member
AYES: Velasco, Blankley, Bracco, Marques, Tovar, Tucker
ABSENT: Peter Leroe-Munoz
C. Approval of Contract Amendment With 4Leaf, Inc. in the Amount of
$200,000 for Building and Fire Plan Check and Inspection Services
Interim Community Development Director Larson presented the report.
Possible Action:
Approve a contract amendment with 4-Leaf, Inc. in the amount of $200,000
for building and fire plan check and inspection services, and authorize the
City Administrator to execute the amendment.
RESULT: APPROVE [UNANIMOUS]
MOVER: Marie Blankley, Council Member
SECONDER: Carol Marques, Council Member
AYES: Velasco, Blankley, Bracco, Marques, Tovar, Tucker
ABSENT: Peter Leroe-Munoz
D. Amendment to the Fiscal Year 2019-2020 Budget for the Sewer Fund
Increasing Appropriations in the Amount of $215,000 and Award of
Contract in the Amount of $214,922.21 to Jack Doheny Companies for the
Purchase of a Closed Circuit TV (CCTV) Mainline Sewer Inspection Unit
Resolution 2019-41
Public Works Director Awoke presented the report.
City Council Meeting Minutes
07/1 /2019
0
Possible Action:
a) Adopt a Resolution 2019-41 of the City Council of the City of Gilroy
amending the Fiscal Year 2019-2020 budget for the Sewer Fund
increasing appropriations in the amount of $215,000.
RESULT: APPROVE [UNANIMOUS]
MOVER: Cat Tucker, Council Member
SECONDER: Fred Tovar, Council Member
AYES: Velasco, Blankley, Bracco, Marques, Tovar, Tucker
ABSENT: Peter Leroe-Munoz
b) Award contract in the amount of $214,922.21 to Jack Doheny
Companies for the purchase of a IBAK CCTV mainline sewer inspection
unit, using the cooperative purchasing agreement with Sourcewell,
formerly known as National Joint Powers Alliance (NJPA), and authorize
the City Administrator to execute the contract.
RESULT: APPROVE [UNANIMOUS]
MOVER: Cat Tucker, Council Member
SECONDER: Fred Tovar, Council Member
AYES: Velasco, Blankley, Bracco, Marques, Tovar, Tucker
ABSENT: Peter Leroe-Munoz
E. Approval of a Cost Sharing Agreement With the City of Morgan Hill in the
Amount of $150,642 with a Contingency of $15,000 (10%) for the Condition
Assessment of a Joint Sewer Trunk Line from Morgan Hill to the South
County Regional Wastewater Authority (SCRWA) Wastewater Treatment
Plant
Public Works Director Awoke presented the report.
Possible Action:
Approve a cost sharing agreement with the City of Morgan Hill in the
amount of $150,642 with a contingency in the amount of $15,000 for the
condition assessment of a Joint Sewer Trunk Line from Morgan Hill to the
South County Regional Wastewater Authority (SCRWA) wastewater
treatment plant, and authorize the City Administrator to execute the
agreement and associated documents.
RESULT: APPROVE [UNANIMOUS]
MOVER: Carol Marques, Council Member
SECONDER: Cat Tucker, Council Member
AYES: Velasco, Blankley, Bracco, Marques, Tovar, Tucker
ABSENT: Peter Leroe-Munoz
LTA 11=7l7 gLos: 1*11N1►[C&K$]Ll10
IX. UNFINISHED BUSINESS
A. Interim Update to the City Traffic Impact Fee Fund (TIF) Program,
Conceptual Revised TIF Reimbursement Amounts for the Harvest Park II
Project Under Property Improvement Agreement No. 2015-06 and
Presentation of a Draft TIF Reimbursement Policy and Procedures
Public Works Director Awoke introduced the item. City Engineer Heap presented
the report.
John Bayliss from Meritage Homes expressed appreciation for staffs hard work
and voiced support for the maximum reimbursement number. He noted several
policy issues with the proposed updates including that the total reimbursement
needs to be based on total project cost rather than line item, the 80% payout
amount, the use of PTAs, and requested a three-year TIF schedule.
James Suner thanked staff for their work, noted that there is unpaid invoicing
going back as far as 2014, and echoed support of the request for a three-year
TIF schedule.
City Council Meeting Minutes
07/1 /2019
5
Possible Action:
a) Approve the updated traffic impact fee fund projects list and project
costs.
b) Approve the conceptual reimbursement amount for the Harvest Park II
project and direct staff to revise Property Improvement Agreement No.
2015-06.
c) Approve the draft traffic impact fee reimbursement policy and
procedures.
RESULT: APPROVE [UNANIMOUS]
MOVER: Cat Tucker, Council Member
SECONDER: Marie Blankley, Council Member
AYES: Velasco, Blankley, Bracco, Marques, Tovar, Tucker
ABSENT: Peter Leroe-Munoz
X. INTRODUCTION OF NEW BUSINESS
A. Provide Direction Regarding the Disposition of Delinquent Unreinforced
Masonry Building Code Enforcement Fines and Penalties
Code Enforcement Officer Barron presented the report.
Gary Walton offered several items for the Council's consideration: the fines were
implemented and began to accrue during the recession and people were unable
to obtain a loan, and owners were unable to obtain rental income from URM
properties due to City restrictions on how long the building could be unoccupied.
He also indicated that he disagreed with three of the properties listed as URM,
and that some owners should be refunded the fines paid.
John Taft asked for clarification on performance agreements and whether they
were just for URM buildings or if it would be applied to buildings in downtown.
Jose Montes voiced frustration with the message sent by assessing penalties
after owners have expended large amounts of money to comply with URM
retrofitting standards and encouraged the city council to analyze each building
separately.
Sammy Wu spoke on behalf of William Singh. He noted that due to the URM
designation of the building, William lost his source of income and was forced to
file bankruptcy.
Council Member Blankley left at 9:35 p.m.
Possible Action:
Receive report and provide direction to staff.
B. Selection of Gilroy 150th Anniversary Logo Design Contest Winner
Recreation Manager Henig presented the report.
The City Council selected the design from Carol Peters.
Possible Action:
Selection of contest winner for the Gilroy 150th anniversary logo design
competition.
RESULT:
APPROVE [UNANIMOUS]
MOVER:
Fred Tovar, Council Member
SECONDER:
Carol Marques, Council Member
AYES:
Velasco, Bracco, Marques, Tovar, Tucker
ABSENT:
Marie Blankley, Peter Leroe-Munoz
C. Approval of the Gilroy Historical Society's Application for a County of
Santa Clara Historic Grant and Use of the Gilroy Museum for the Proposed
Non -capital Improvement Project on the Basis That Certain Specified
Conditions are Met
Recreation Manager Henig presented the report.
City Council Meeting Minutes
07/1 /2019
C01
Connie Rogers spoke in support of the recommendation.
Gary Walton voiced support for the recommendation.
Possible Action:
Adopt a resolution 2019-42 of the City Council of the City of Gilroy
supporting the Gilroy Historical Society's application for a County of Santa
Clara historic grant and approving the Historic Society's use of the Gilroy
museum for the proposed non -capital improvement project on the basis
that certain specified conditions are met.
RESULT:
APPROVE [UNANIMOUS]
MOVER:
Cat Tucker, Council Member
SECONDER:
Carol Marques, Council Member
AYES:
Velasco, Bracco, Marques, Tovar, Tucker
ABSENT:
Marie Blankley, Peter Leroe-Munoz
D. Approval of the 2019 Engineering and Traffic Survey and Establishing
Speed Limits on Various Streets Within the City in Accordance with Those
Surveys Consistent With Prevailing Speed Survey Data and in Accordance
with the California Vehicle Code and Gilroy City Code Sections 15.11 and
15.12
To be heard in August.
Possible Action:
Adopt a Resolution of the City Council of the City of Gilroy approving the
2019 engineering and traffic survey and establishing speed limits in
accordance with those surveys on various streets within the City.
E. Approval of the Miller Red Barn Association's Application for a County of
Santa Clara Historical Heritage Grant for Capital Improvements at the Miller
Red Barn Located at Christmas Hill Park, APN 808-18-022.
Item pulled from the agenda per staff recommendation.
Possible Action:
Adopt a resolution of the City Council of the City of Gilroy in support of the
Miller Red Barn Association's application for a County of Santa Clara
historic grant and approving the use of City -owned property for the
proposed capital improvement project subject to certain specified
conditions and limitations.
X1. CITY ADMINISTRATOR'S REPORTS
A. Presentation of the Proposed Use of Small Unmanned Aerial Systems in
Public Safety (continued from June 17, 2019)
To be heard in August
Possible Action:
Receive report and provide direction to staff.
XII. CITY ATTORNEY'S REPORTS
There was no report.
XIII. CLOSED SESSION
A. CONFERENCE WITH NEGOTIATOR — COLLECTIVE BARGAINING UNIT
Pursuant to Government Code Section 54957.6, GCC Section 17A.11 (4) (a)
Collective Bargaining Unit: AFSCME Local 101 Representing Employees
Affiliated with AFSCME, Local 101 City Negotiators: Gabriel Gonzalez, City
Administrator; LeeAnn McPhillips, Human Resources Director; Charles
Sakai, Labor Counsel Anticipated Issues(s) Under Negotiation: Wages,
Hours, Benefits, Working Conditions.
City Council Meeting Minutes
07/1 /2019
7
B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to
Government Code Section 54956.8 and Gilroy City Code Section 17A.8 (a)
(2) Property:7070 Chestnut Street, Gilroy (Gilroy Fire Station), APN 841 66
012; Negotiators: Gabriel Gonzalez, City Administrator; Other Party to
Negotiations: Rogg Collins of Evergreen; Under Negotiations: Price and
Terms of Payment
ADJOURNMENT
There was no public comment on Closed Session Items.
The City Council adjourned to Closed Session at 9:51 p.m.
�h nrna Freels, C
City Clerk
City Council Meeting Minutes
07/1 /2019