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Minutes 2019/07/01I I. OPENING It11 3 C A. Citv of Gilrov Citv Council Meetinq Minutes July 1, 2019 Mayor Velasco called the meeting to order at 6:02 p.m. Call to Order 1. Pledge of Allegiance The pledge of allegiance was led by Councilmember Tovar. 2. Invocation Father Johannes Busch from St Mary's Catholic Parish presented the invocation. 3. City Clerk's Report on Posting the Agenda City Clerk Freels reported that the agenda was posted at June 26, 2019 at 6 p.m. and the revised agenda was posted on June 27, 2019 at 3:30 p.m. Attendee Name Mayor Roland Velasco Marie Blankley Dion Bracco Peter Leroe-Munoz Carol Marques Fred Tovar Cat Tucker Orders of the Day Employee Introductions Title Status Mayor Present Council Member Present Council Member Present Council Member Absent Council Member Present Council Member Present Council Member Present Arrived 6:00 PM 6:00 PM 6:00 PM 6:00 PM 6:00 PM 6:00 PM Public Works Director Awoke introduced newly hired employee Engineering Technician/Inspector III Armando Gonzalez, recently promoted Maintenance Worker I Jose Pacheco, and newly hired employee Matthew Schreiber. Human Resources Director McPhillips introduced the City Summer Interns, and newly hired Management Fellow Nicholas Williams. CEREMONIAL ITEMS Proclamations, Awards, and Presentations 1. Proclamation Recognizing Retiring Employee Rachel Munoz Mayor Velasco presented the proclamation to Rachel Munoz. 2. Proclamation Recognizing Retiring Employee Steve Ynzunza Mayor Velasco presented the proclamation to Steve Ynzunza. 3. Proclamation Naming July Parks Make Life Better Month Mayor Velasco presented the proclamation to Parks and Recreation Commissioners. PRESENTATIONS TO THE COUNCIL Zachary Hilton asked for the opportunity to present on shared micro mobility options such as electric scooters or bicycles. Sammy Wu, owner of 7568 Monterey Road, apologized for not attending the prior City Council meeting related to URM Buildings and voiced concerns of inability to complete repairs due to lack of cooperation from neighbors. He also requested a refund for fines and penalties applied to his property. John Taft updated the Council on 7574 Monterey Road indicating that the foreclosure process has started moving forward. He cautioned the council of the issues in dealing with a building held by a debtor in possession. City Council Meeting Minutes 07/1 /2019 2 Armando Franco requested CARAS be added to the August 5th agenda to propose and seek support for CARAS' application for the Santa Clara County Historical Heritage Grant with the goal to add a mural at San Ysidro Park. Larry Renteria spoke in support of adding the CARAS request to be added to the August 5th agenda. A. Presentation on the Single Family Affordable Solar Homes Program by GRID Alternatives Clarita Cortes from Grid Alternatives presented on Single Family Affordable Solar Homes Program. B. Parks and Recreation Commission Annual Presentation to Council Parks and Recreation Commission Chair Pat Bentson made the presentation. IV. REPORTS OF COUNCIL MEMBERS Council Member Bracco had no report. Council Member Tucker shared that she attended Valley Habitat Plan meeting, Recycling Waste Commission where she was voted in as Vice Chair, and shared data from Visit California Gilroy Welcome Center. Council Member Blankley had no report. Council Member Marques had no report. Council Member Tovar thanked the Gilroy Downtown Business Association for their work on Downtown Live, noted that he attended a meet and greet for local union members that live in south county, attended a ribbon cutting for Shine Coat Auto Detailing on Monterey Road, thanked Mike Torres, owner of Water Warehouse, attended the Habitat Agency meeting, and met with the Gilroy Firefighters Association. He also announced the upcoming SCRWA meeting. Mayor Velasco noted the 150th Anniversary Committee met and reviewed the recommendation for the logo, that he attended the Alexander Station Ribbon Cutting ceremony, thanked Post 217 for nomination as veteran of the year, and reported that on June 13th, Gilroy Gardens hosted Community Service Orientation Day and Gilroy Residence Week was June 17 - 23. He also discussed the effect the heat wave had on Gilroy Gardens attendance over the Memorial Day Weekend. V. FUTURE COUNCIL INITIATED AGENDA ITEMS VI. CONSENT CALENDAR (ROLL CALL VOTE) RESULT: APPROVE [UNANIMOUS] MOVER: Fred Tovar, Council Member SECONDER: Cat Tucker, Council Member AYES: Velasco, Blankley, Bracco, Marques, Tovar, Tucker ABSENT: Peter Leroe-Munoz A. Minutes of the June 17, 2019 Regular Meeting B. Adoption of a Resolution 2019-38 of the City Council of the City of Gilroy Setting the Tax Rate for Fiscal Year 2019-2020 (FY20) for the Gilroy Community Library Project Bonds C. Adoption of a Resolution 2019-39 of the City Council of the City of Gilroy Approving the Application for Statewide Park Development and Community Revitalization Program Grant Funds for the San Ysidro Park - Healthy Living Enhancement Project D. Adoption of a Resolution 2019-40 of the City Council of the City of Gilroy Authorizing the Adoption of the City of Gilroy Annex 12 into the Santa Clara County Community Wildfire Protection Plan (CWPP) E. Approval of the Proposed Downtown Facade Improvement Pilot Program for Fiscal Year 2019-2020 F. Appointment of Jimmy Forbis and LeeAnn McPhillips to Serve as City Administrator Pro Tempore City Council Meeting Minutes 07/1 /2019 19, G. Approval of Amendments to the Economic Development Incentive Policy with the Addition of a Downtown Commercial Corridor Development Incentive VII. BIDS AND PROPOSALS A. Award of a Contract in the Amount of $306,210 to Cal -West Lighting and Signal Maintenance, Inc. for Street Light and Traffic Signal Maintenance Public Works Director Awoke presented the report. Possible Action: Award a contract in the amount of $306,210 to Cal -West Lighting & Signal Maintenance, Inc. for traffic signal and streetlight maintenance and repair services, and authorize the City Administrator to execute the contract and associated documents. RESULT: APPROVE [UNANIMOUS] MOVER: Dion Bracco, Council Member SECONDER: Cat Tucker, Council Member AYES: Velasco, Blankley, Bracco, Marques, Tovar, Tucker ABSENT: Peter Leroe-Munoz B. Approval of a Contract Amendment with Lynx Technologies, Inc. in the Amount of $89,600 for On -Call Geographic Information Systems (GIS) Support Services Public Works Director Awoke presented the report. Possible Action: Approve a contract amendment with Lynx Technologies, Inc., in the amount of $89,600 for on -call geographic information systems (GIS) support services and authorize the City Administrator to execute the amendment and associated documents. RESULT: APPROVE [UNANIMOUS] MOVER: Dion Bracco, Council Member SECONDER: Cat Tucker, Council Member AYES: Velasco, Blankley, Bracco, Marques, Tovar, Tucker ABSENT: Peter Leroe-Munoz C. Approval of Contract Amendment With 4Leaf, Inc. in the Amount of $200,000 for Building and Fire Plan Check and Inspection Services Interim Community Development Director Larson presented the report. Possible Action: Approve a contract amendment with 4-Leaf, Inc. in the amount of $200,000 for building and fire plan check and inspection services, and authorize the City Administrator to execute the amendment. RESULT: APPROVE [UNANIMOUS] MOVER: Marie Blankley, Council Member SECONDER: Carol Marques, Council Member AYES: Velasco, Blankley, Bracco, Marques, Tovar, Tucker ABSENT: Peter Leroe-Munoz D. Amendment to the Fiscal Year 2019-2020 Budget for the Sewer Fund Increasing Appropriations in the Amount of $215,000 and Award of Contract in the Amount of $214,922.21 to Jack Doheny Companies for the Purchase of a Closed Circuit TV (CCTV) Mainline Sewer Inspection Unit Resolution 2019-41 Public Works Director Awoke presented the report. City Council Meeting Minutes 07/1 /2019 0 Possible Action: a) Adopt a Resolution 2019-41 of the City Council of the City of Gilroy amending the Fiscal Year 2019-2020 budget for the Sewer Fund increasing appropriations in the amount of $215,000. RESULT: APPROVE [UNANIMOUS] MOVER: Cat Tucker, Council Member SECONDER: Fred Tovar, Council Member AYES: Velasco, Blankley, Bracco, Marques, Tovar, Tucker ABSENT: Peter Leroe-Munoz b) Award contract in the amount of $214,922.21 to Jack Doheny Companies for the purchase of a IBAK CCTV mainline sewer inspection unit, using the cooperative purchasing agreement with Sourcewell, formerly known as National Joint Powers Alliance (NJPA), and authorize the City Administrator to execute the contract. RESULT: APPROVE [UNANIMOUS] MOVER: Cat Tucker, Council Member SECONDER: Fred Tovar, Council Member AYES: Velasco, Blankley, Bracco, Marques, Tovar, Tucker ABSENT: Peter Leroe-Munoz E. Approval of a Cost Sharing Agreement With the City of Morgan Hill in the Amount of $150,642 with a Contingency of $15,000 (10%) for the Condition Assessment of a Joint Sewer Trunk Line from Morgan Hill to the South County Regional Wastewater Authority (SCRWA) Wastewater Treatment Plant Public Works Director Awoke presented the report. Possible Action: Approve a cost sharing agreement with the City of Morgan Hill in the amount of $150,642 with a contingency in the amount of $15,000 for the condition assessment of a Joint Sewer Trunk Line from Morgan Hill to the South County Regional Wastewater Authority (SCRWA) wastewater treatment plant, and authorize the City Administrator to execute the agreement and associated documents. RESULT: APPROVE [UNANIMOUS] MOVER: Carol Marques, Council Member SECONDER: Cat Tucker, Council Member AYES: Velasco, Blankley, Bracco, Marques, Tovar, Tucker ABSENT: Peter Leroe-Munoz LTA 11=7l7 gLos: 1*11N1►[C&K$]Ll10 IX. UNFINISHED BUSINESS A. Interim Update to the City Traffic Impact Fee Fund (TIF) Program, Conceptual Revised TIF Reimbursement Amounts for the Harvest Park II Project Under Property Improvement Agreement No. 2015-06 and Presentation of a Draft TIF Reimbursement Policy and Procedures Public Works Director Awoke introduced the item. City Engineer Heap presented the report. John Bayliss from Meritage Homes expressed appreciation for staffs hard work and voiced support for the maximum reimbursement number. He noted several policy issues with the proposed updates including that the total reimbursement needs to be based on total project cost rather than line item, the 80% payout amount, the use of PTAs, and requested a three-year TIF schedule. James Suner thanked staff for their work, noted that there is unpaid invoicing going back as far as 2014, and echoed support of the request for a three-year TIF schedule. City Council Meeting Minutes 07/1 /2019 5 Possible Action: a) Approve the updated traffic impact fee fund projects list and project costs. b) Approve the conceptual reimbursement amount for the Harvest Park II project and direct staff to revise Property Improvement Agreement No. 2015-06. c) Approve the draft traffic impact fee reimbursement policy and procedures. RESULT: APPROVE [UNANIMOUS] MOVER: Cat Tucker, Council Member SECONDER: Marie Blankley, Council Member AYES: Velasco, Blankley, Bracco, Marques, Tovar, Tucker ABSENT: Peter Leroe-Munoz X. INTRODUCTION OF NEW BUSINESS A. Provide Direction Regarding the Disposition of Delinquent Unreinforced Masonry Building Code Enforcement Fines and Penalties Code Enforcement Officer Barron presented the report. Gary Walton offered several items for the Council's consideration: the fines were implemented and began to accrue during the recession and people were unable to obtain a loan, and owners were unable to obtain rental income from URM properties due to City restrictions on how long the building could be unoccupied. He also indicated that he disagreed with three of the properties listed as URM, and that some owners should be refunded the fines paid. John Taft asked for clarification on performance agreements and whether they were just for URM buildings or if it would be applied to buildings in downtown. Jose Montes voiced frustration with the message sent by assessing penalties after owners have expended large amounts of money to comply with URM retrofitting standards and encouraged the city council to analyze each building separately. Sammy Wu spoke on behalf of William Singh. He noted that due to the URM designation of the building, William lost his source of income and was forced to file bankruptcy. Council Member Blankley left at 9:35 p.m. Possible Action: Receive report and provide direction to staff. B. Selection of Gilroy 150th Anniversary Logo Design Contest Winner Recreation Manager Henig presented the report. The City Council selected the design from Carol Peters. Possible Action: Selection of contest winner for the Gilroy 150th anniversary logo design competition. RESULT: APPROVE [UNANIMOUS] MOVER: Fred Tovar, Council Member SECONDER: Carol Marques, Council Member AYES: Velasco, Bracco, Marques, Tovar, Tucker ABSENT: Marie Blankley, Peter Leroe-Munoz C. Approval of the Gilroy Historical Society's Application for a County of Santa Clara Historic Grant and Use of the Gilroy Museum for the Proposed Non -capital Improvement Project on the Basis That Certain Specified Conditions are Met Recreation Manager Henig presented the report. City Council Meeting Minutes 07/1 /2019 C01 Connie Rogers spoke in support of the recommendation. Gary Walton voiced support for the recommendation. Possible Action: Adopt a resolution 2019-42 of the City Council of the City of Gilroy supporting the Gilroy Historical Society's application for a County of Santa Clara historic grant and approving the Historic Society's use of the Gilroy museum for the proposed non -capital improvement project on the basis that certain specified conditions are met. RESULT: APPROVE [UNANIMOUS] MOVER: Cat Tucker, Council Member SECONDER: Carol Marques, Council Member AYES: Velasco, Bracco, Marques, Tovar, Tucker ABSENT: Marie Blankley, Peter Leroe-Munoz D. Approval of the 2019 Engineering and Traffic Survey and Establishing Speed Limits on Various Streets Within the City in Accordance with Those Surveys Consistent With Prevailing Speed Survey Data and in Accordance with the California Vehicle Code and Gilroy City Code Sections 15.11 and 15.12 To be heard in August. Possible Action: Adopt a Resolution of the City Council of the City of Gilroy approving the 2019 engineering and traffic survey and establishing speed limits in accordance with those surveys on various streets within the City. E. Approval of the Miller Red Barn Association's Application for a County of Santa Clara Historical Heritage Grant for Capital Improvements at the Miller Red Barn Located at Christmas Hill Park, APN 808-18-022. Item pulled from the agenda per staff recommendation. Possible Action: Adopt a resolution of the City Council of the City of Gilroy in support of the Miller Red Barn Association's application for a County of Santa Clara historic grant and approving the use of City -owned property for the proposed capital improvement project subject to certain specified conditions and limitations. X1. CITY ADMINISTRATOR'S REPORTS A. Presentation of the Proposed Use of Small Unmanned Aerial Systems in Public Safety (continued from June 17, 2019) To be heard in August Possible Action: Receive report and provide direction to staff. XII. CITY ATTORNEY'S REPORTS There was no report. XIII. CLOSED SESSION A. CONFERENCE WITH NEGOTIATOR — COLLECTIVE BARGAINING UNIT Pursuant to Government Code Section 54957.6, GCC Section 17A.11 (4) (a) Collective Bargaining Unit: AFSCME Local 101 Representing Employees Affiliated with AFSCME, Local 101 City Negotiators: Gabriel Gonzalez, City Administrator; LeeAnn McPhillips, Human Resources Director; Charles Sakai, Labor Counsel Anticipated Issues(s) Under Negotiation: Wages, Hours, Benefits, Working Conditions. City Council Meeting Minutes 07/1 /2019 7 B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code Section 54956.8 and Gilroy City Code Section 17A.8 (a) (2) Property:7070 Chestnut Street, Gilroy (Gilroy Fire Station), APN 841 66 012; Negotiators: Gabriel Gonzalez, City Administrator; Other Party to Negotiations: Rogg Collins of Evergreen; Under Negotiations: Price and Terms of Payment ADJOURNMENT There was no public comment on Closed Session Items. The City Council adjourned to Closed Session at 9:51 p.m. �h nrna Freels, C City Clerk City Council Meeting Minutes 07/1 /2019