20200504 Regular Meeting Minutes1
City of Gilroy .
City Council Meeting Minutes
May 4, 2020
I. OPENING
Mayor Velasco announced that the meeting was being adjourned in memory of
Al Howard, and he then detailed Mr. Howard's life.
A. Call to Order
8.
The meeting was called to order at 6 :05 PM by Mayor Roland Velasco
1. Pledge of Allegiance
The pledge of allegiance was led by Council Member Tucker.
2. Invocation
The invocation was provided by Pastor Malcolm MacPhail of New Hope
Community Church.
3. City Clerk's Report on Posting the Agenda
City Clerk Shawna Freels announced that the agenda had been posted on April
21, 2020 at 5:45 p.m.
Attendee Name Title Status Arrived -j Remote Roland Velasco Mayor 6:00 PM ---
Marie Blankley Council Member Remote 6:00 PM -----
Dion Bracco Council Member Remote 6:00 PM ------------1 -
Peter Leroe-Mufioz Council Member Remote 6 :25 PM -
Carol Marques Council Member Remote 6 :00 PM ---
Fred Tovar Council Member Remote 6 :00 PM -
Cat Tucker Council Member I Remote 6 :00 PM
Orders of the Day
Mayor Velasco announced that Item SA the CARES Act Funding Public Hearing ,
and Item 1 QA the Economic Climate and Revenue Projections item , were both
being moved up the agenda to be heard following Future Council Initiated
Agenda Items.
The Council agreed to the agenda change.
C. Employee Introductions
There were none.
II. CEREMONIAL ITEMS
A. Proclamations, Awards, and Presentations
1. Proclamation Naming May 3 Through May 9, 2020 Professional
Municipal Clerk Week
Mayor Velasco read the proclamation and highlighted the service of the City
Clerk and Deputy City Clerk.
Ill. PRESENTATIONS TO THE COUNCIL
Patricia Bentson sent in a comment suggesting that the decaying Garlic Festival
shooting memorials outside of Christmas Hill Park be removed.
A comment was submitted by Zachary Hilton highlighting the Bike Match Gilroy
program, and bicycling and trail use best practices being made available for the
public.
Public comment was then closed.
IV. REPORTS OF COUNC IL MEMBERS
Council Member Bracco announced that the Santa Clara County Library Joint
Powers Authority Board had met, and he detailed the online reading and e-book
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programs through the Gilroy library. He then gave his condolences to the Howard
family .
Council Member Leroe-Munoz joined the meeting at 6:25 p.m.
Council Member Blankley gave condolences to the Howard family and then
spoke on the requirement to wear facial masks when traveling on VTA public
transportation.
Council Member Marques gave condolences to the Howard family, asked that
the community support small businesses and purchase gift cards through the
Downtown Business Association.
Council Member Tovar shared his condolences to the Howard family and to all
other community members who had passed away during the pandemic, and
commented on the removal of the memorial at Christmas Hill Park.
Council Member Leroe-Munoz gave condolences to the Howard family and other
members of the community who had passed away during the pandemic, and
then announced on the Valley Water rate public hearing May 28, 2020.
Mayor Velasco announced a potential coronavirus test site at Christopher High
School and spoke on the Mayor's letter that he had signed requesting additiona l
testing in the County and detailed the program within Santa Clara County. He
then shared the work he had been conducting with the Chamber of Commerce to
address the impacts of the shelter in place order on business.
V. FUTURE COUNC IL INITIATED AGENDA ITi=MS
Council Member Tucker asked to agendize an item on the options the City of
Gilroy had with regards to opening up the City after June 1, 2020.
The Council agreed to include a routine agenda item on COVID 19
Council Member Marques asked if a future item on assistance for the homeless
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would be coming before Council in May. -
Council Member Tovar asked for a status report on local businesses.
Council Member Leroe-Munoz asked to include any legal requirements of
anything the City was advising the community on with regards to the COVID 19
pandemic.
VIII. PUBLIC HEARING
A. Consideration of Amendments to the 2015-2020 Consolidated Plan and
Fiscal Year 2019-2020 Community Development Block Grant (CDBG)
Annual Action Plan to Reallocate up to $344,229 of Existing Program
Funding and $275,486 of Funding Received Under the Coronavirus Aid,
Relief, and Economic Security (CARES) Act Related to the COVID-19
Pandemic, and Approval of a Budget Amendment in Fiscal Year 2019-2020
in the Amount of $619,715
The staff report was introduced by Community Development Director Garner and
further presented by Deputy Community Development Director O'Strander.
The public hearing was opened
Jorge Mendoza submitted a comment asking the Council to consider providing
$250,000 in additional rental assistance for facilitation through St. Joseph's
Family Center, and described the need for more staff at the Center.
Dolores Perez provided a comment asking the Council to provide rental
assistance as landlords didn't care if a renter lost their income due to the Shelter
in Place Order.
The public hearing was then closed.
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Possible Action:
a) Approve an amendment to the 2015-2020 Consolidated Plan to modify
the Citizen Participation Plan to accommodate a reduced public
comment period and allowance for virtual meetings as allowed by the
Federal government due to the COVID-19 pandemic.
RESULT:
MOVER:
SECONDER:
AYES:
APPROVE [UNANIMOUS]
Cat Tucker, Council Member
Fred Tovar, Council Member
Velasco, Blankley, Bracco, Leroe-Munoz, Marques, Tovar,
Tucker
Possible Action:
b) Approve amendment No. 2 to the Fiscal Year 2019-2020 CDBG Annual
Action Plan to reallocate up to $344,229 of current program funds from
projects and activities that did not expend the funds,. and adding
$275,486 of supplemental funding established by the CARES Act to
provide rental assistance, and to provide support to small business
affected by the COVID-19 pandemic. $469.715 small business
assistance, and $150,00 rental assistance.
RESULT:
MOVER:
SECONDER:
AYES:
APPROVE [UNANIMOUS]
Fred Tovar, Council Member
Cat Tucker, Council Member
Velasco, Blankley, Bracco, Leroe-Munoz, Marques, Tovar,
Tucker
Possible Action:
c) Adopt a Resolution 2020-21 of the City Council of the City of Gilroy
increasing the budget for Fiscal Year 2019-2020 by $619,715 in the
Community Development Block Grant Fund.
RESULT:
MOVER:
SECONDER:
AYES:
APPROVE [UNANIMOUS]
Carol Marques , Council Member
Cat Tucker, Council Member
Velasco, Blankley, Bracco, Leroe-Munoz, Marques, Tovar,
Tucker
Possible Action:
d) Provide direction to staff regarding a proposed local restaurant gift card
purchase and distribution program to replace a previously approved
General Fund funded Chamber Business Assistance Program.
RESULT:
MOVER:
SECONDER:
AYES:
DENY [UNANIMOUS]
Cat Tucker, Council Member
Marie Blankley, Council Member
Velasco, Blankley, Bracco, Leroe-Munoz, Marques, Tovar,
Tucker
X. NEW BUSINESS
A . Current Economic Climate and Revenue Projection Updates Due to the
COVID 19 Shelter-in-Place Order
The staff report was presented by Interim City Administrator Forbis and Interim
Finance Director Atkins .
Therewere no public comments.
Possible Action:
Receive report.
RESULT: APPROVE [UNANIMOUS]
AYES: Velasco, Blankley, Bracco, Leroe-Munoz, Marques, Tovar,
Tucker
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VI. CONSENT CALENDAR (ROLL CALL VOTE)
There were no public comments.
RESULT:
MOVER:
SECONDER:
AYES:
APPROVE [UNANIMOUS]
Cat Tucker, Council Member
Marie Blankley, Council Member
Velasco, Blankley, Bracco, Leroe-Munoz, Marques, Tovar, Tucker
A. Minutes of the April 20, 2020 Regular Meeting
B. Opening of a Recruitment Period for Six Seats on the Youth Commission
With Terms Ending September 30, 2022
C. Approval of a Notice of Acce p tance of Completion and Reduction of the
Faithful Performance and Payment Security Bonds for Property
Improvement Agreements No. 2017-02 and No. 2017-03, Cambridge Place -
Tract 10369
V II . BIDS AND PROPOSALS
A. Approval of a Program Supplement Agreement for the Bridge Preventative
Maintenance Program Project No. 18-PW-246, Amendment to the Fiscal
Year 2019-2020 Budget in the Amount of $200,000, and Award of a Contract
to American Civil Constructors West Coast LLC in the Amount of $180,620
with a Contingency of $18,062 for the Construction of the Bridge
Preventative Maintenance Program Project No. 18-PW-246
The staff report was presented by Public Works Director Awoke.
There were no public comments.
Possible Action:
a) Adopt a Resolution 2020-22 of the City Council of the City of Gilroy
authorizing the Director of Public Works to execute a program
supplement agreement for the bridge preventative maintenance
program, project No. 18-PW-246.
RESULT:
MOVER:
SECONDER:
AYES:
APPROVE [UNANIMOUS]
Cat Tucker, Council Member
Carol Marques, Council Member
Velasco, Blankley, Bracco, Leroe-Munoz, Marques, Tovar,
Tucker
Possible Action:
b) Adopt a resolution 2020-23 of the City Council of the City of Gilroy
amending the budget in Fiscal Year 2019-2020 and appropriating $200,000
from the Transportation Grants Fund, Fund 224 to the bridge preventative
maintenance program project.
RESULT:
MOVER:
SECONDER:
AYES:
APPROVE [UNANIMOUS]
Fred Tovar, Council Member
Cat Tucker, Council Member
Velasco, Blankley, Bracco, Leroe-Munoz, Marques, Tovar,
Tucker
Possible Action:
c) Award a contract to American Civil Constructors West Coast, LLC in
the amount of $180,620 with a project contingency of $18,062 (10%) for the
construction of the bridge preventative maintenance program project No.
18-PW-246, and authorize the Interim City Administrator to execute the
contract and associated documents.
RESULT:
MOVER:
SECONDER:
AYES:
APPROVE [UNANIMOUS]
Carol Marques, Council Member
Cat Tucker, Council Member
Velasco, Blankley, Bracco, Leroe-Munoz, Marques, Tovar,
Tucker
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VIII. PUBLIC HEARINGS
A. Consideration of Amendments to the 2015-2020 Consolidated Plan and
Fiscal Year 2019-2020 Community Development Block Grant (CDBG)
Annual Action Plan to Reallocate up to $344,229 of Existing Program
Funding and $275,486 of Funding Received Under the Coronavirus Aid,
Relief, and Economic Security (CARES) Act Related to the COVID-19
Pandemic, and Approval of a Budget Amendment in Fiscal Year 2019-2020
in the Amount of $619,715
The item was moved following V. Future Council Initiated Agenda Items.
B. Public Hearing to Establish a List of Properties Subject to the Weed
Abatement Program and Adoption of a Resolution Authorizing the Fire
Chief to Abate the Nuisance Arising Out of Weeds Growing and Refuse
Accumulating Upon Property in the City of Gilroy Pursuant to Section 12.51
of the Gilroy Code
The staff report was presented by Interim Fire Chief Bisbee and further
presented by County Weed Abatement Manager Kumre.
The public hearing was opened; there being none, it was then closed.
Possible Action:
Adopt a Resolution 2020-24 of the City Council of the City of Gilroy
authorizing the Fire Chief to abate the nuisance arising out of weeds
growing and refuse accumulating upon property in the City of Gilroy,
pursuant to Section 12.51 of the Gilroy City Code.
RESULT:
MOVER:
SECONDER:
AYES:
APPROVE [UNANIMOUS]
Cat Tucker, Council Member
Fred Tovar, Council Member
Velasco, Blankley, Bracco, Leroe-Munoz, Marques, Tovar,
Tucker .
C. Approval of the Issuance of Multifamily Housing Revenue Bonds by the
California Public Finance Authority for a Housing Project Located at 1st
Street and Kern Avenue (APN 790-21-041) and Authorization to Enter into a
Joint Exercise of Powers Agreement Related to the California Public
Finance Authority
The staff report was introduced by Community Development Director Garner and
further presented by Senior Planner Tambornini.
The public hearing was opened.
Zachary Hilton submitted a comment suggesting that the project include bike
parking and fewer car parking spaces.
The public hearing was then closed.
Possible Action:
a) Adopt a Resolution 2020-25 of the City Council of the City of Gilroy
approving the issuance by the California Public Finance Authority of
multifamily housing revenue bonds in an aggregate principal amount not to
exceed $40,000,000 for the purpose of financing or refinancing the
acquisition and construction of 1st and Kern Apartments and certain other
matters relating thereto.
RESULT:
MOVER:
SECONDER:
AYES:
APPROVE [UNANIMOUS]
Cat Tucker, Council Member
Peter Leroe-Munoz, Council Member
Velasco, Blankley, Bracco, Leroe-Munoz, Marques, Tovar,
Tucker
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Possible Action:
b) Adopt a Resolution 2020-26 of the City Council of the City of Gilroy
approving, authorizing and directing execution of a joint exercise of
powers agreement relating to the California Public Finance Authority.
RESULT:
MOVER:
SECONDER:
AYES:
APPROVE [UNANIMOUS]
Fred Tovar, Council Member
Marie Blankley, Council Member
Velasco, Blankley, Bracco, Leroe-Mufioz, Marques, Tovar,
Tucker
IX. UNFINISHED BUSINESS
A. Implementation of a Small Unmanned Aerial System Program in Public
Safety
The staff report was presented by Police Captain Espinosa.
There were no public comments.
Possible Action:
Authorize staff to proceed with the implementation of a small unmanned
aerial system program in public safety.
RESULT:
MOVER:
SECONDER:
AYES:
APPROVE [UNANIMOUS]
Fred Tovar, Council Member
Peter Leroe-Mufioz, Council Member
Velasco, Blankley, Bracco, Leroe-Mufioz, Marques, Tovar,
Tucker
X. INTRODUCTION OF NEW BUSINESS
A. Current Economic Climate and Revenue Projection Updates Due to the
COVID 19 Shelter-in-Place Order
B.
The item was moved following V. Future Council Initiated Agenda Items.
Consideration of a Third Time Extension Request for a Tentative Map and
Architectural and Site Review Permit for a Development of 202 Townhouse
Units at the Southeast Corner of Santa Teresa Boulevard and First Street,
APN's 808-01-21, 808-01-22 and 808-01-23; filed by Eagle Garden, LLC (TM
13-11 & AS 18-20)
The item was presented by Planning Manager Wyrick.
Public comment was opened
A comment was submitted by APC International Inc. Eagle Garden LLC which
detailed time intensive CalTrans and PG&E coordination and the need for the
additional time to complete required permit processes.
Comment was sent by Christ Vanni in support of the time extension and
coordination of the adjacent Patio project.
A comment was provided by Jim Houge of Granite Construction detailing the
First Street paving work his company was coordinating with APC for the Eagle
Garden project.
Public comment was then closed.
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Possible Action:
Adoption of Resolution 2020-27 of the City Council of the City of
Gilroy approving a third time extension for Tentative Map TM 13-11
and Architecture and Site Review AS 18-20 creating a 202-unit
condominium townhouse development on a property located at the
southeast corner of Santa Teresa Boulevard and First Street, APN's
808-01-21, 808-01-22 and 808-01-23; filed by Eagle Garden, LLC.
RESULT: APPROVE [UNANIMOUS]
MOVER: Peter Leroe-Mufioz, Council Member
SECONDER: Marie Blankley, Council Member
AYES: Velasco, Blankley, Bracco, Leroe-Mufioz, Marques, Tovar,
Tucker
C. Approval of Updated Temporary Memorandums of Agreement with
AFSCME Local 101, Gilroy Management Association, and the Gilroy Police
Officers Association, and Temporary Policy Memorandums with
Unrepresented Employees in Response to the COVID-19 Pandemic and
Shelter in Place Orders
The item was presented by Human Resources Director McPhillips.
There were no public comments.
a) conditions in response to the COVID-19 pandemic and shelter in
place orders.
b) An updated temporary memorandum of agreement with the Gilroy
Management Association regarding wages, hours and working
conditions in response to the COVID-19 pandemic and shelter in
place orders ..
c) An updated temporary memorandum of agreement with the Gilroy
Police Officers Association regarding wages, hours and working
conditions in response to the COVID-19 pandemic.
d) An updated temporary policy memorandum with unrepresented
employees in each of the following groups in response to the COVID-
19 pandemic and shelter in place orders:
1. Full-time Unrepresented Confidential Non-Exempt & Exempt
Employees
2. Full-time Unrepresented Council-Appointed Employees
3. Part-Time/Temporary/Seasonal Unrepresented Hourly & Exempt
Employees
RESULT:
MOVER:
SECONDER:
APPROVE [UNANIMOUS]
Cat Tucker, Council Member
Marie Blankley, Council Member
AYES: Velasco, Blankley, Bracco, Leroe-Mufioz, Marques, Tovar,
Tucker
XI. CITY ADMIN.ISTRATOR'S REPORTS
Interim City Administrator Forbis announced the Straight Talk with community
members on Wednesday, and explained that weed abatement at several city
properties had taken place the prior week ..
XII. CITY ATTORNEY'S REPORTS
There was no report provided.
XIII. CLOSED SESSION
A. CONFERENCE WITH LABOR NEGOTIATORS -COLLECTIVE BARGAINING
UNITS Pursuant to GC Section 54957.6 and GCC Section 17A.11 (4); Collective
Bargaining Units: Local 2805, IAFF Fire Unit Representing Gilroy Fire Fighters;
AFSCME Local 101 Representing Employees Affiliated with AFSCME, Local 101;
Gilroy Management Association (GMA); Gilroy Police Officers Association, Inc.
Representing Gilroy Police Officers; Unrepresented Confidential Exempt
Employees, Unrepresented Confidential Non-Exempt Employees, Non-Exempt
Part-Time/Temporary/ Seasonal Employees, Exempt Part-
Time/Temporary/Seasonal Employees and Department Head Employees; City
Negotiators: Jimmy Forbis, Interim City Administrator, LeeAnn McPhillips, HR
Director; Anticipated lssues(s) Under Negotiation: Wages, Hours, Benefits,
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Working Conditions; Memorandums of Understanding: City of Gilroy and Gilroy
Fire Fighters Local 2805, City of Gilroy and AFSCME Local 101 Representing
Employees Affiliated with AFSCME, Local 101; City of Gilroy and the Gilroy
Management Association (GMA); City of Gilroy and Gilroy Police Officers
Association, Inc.
There were no public comments.
ADJOURNMENT
The Council adjourned to closed session at 9:46 p.m.
Shawna Freel;, MMC
City Clerk
City Council Meeting Minutes
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