20201116 Regular Meeting Minutes1
I. OPENING
A. Call to Order
V.
Citv of Gilrov
Citv Council Meeting Minutes
November 16, 2020
The meeting was called to order at 6:00 PM by Mayor Roland Velasco
1. Pledge of Allegiance
The pledge of allegiance was led by Council Member Leroe-Munoz.
2. Invocation
There was none.
3. City Clerk's Report on Posting the Agenda
City Clerk Shawna Freels announced that the agenda had been posted on
November 12, 2020 at 9:30 a.m.
Attendee Name
Roland Velasco
Marie Blankley
Dion Bracco
Peter Leroe-Munoz
Carol Marques
Fred Tovar
Cat Tucker
Orders of the Day
Title
Mayor
Council Member
Council Member
Council Member
Council Member
Council Member
Council Member
Status Arrived
Remote
Remote
Remote
Remote
Remote
Remote
Remote
Mayor Velasco explained the Council participation remotely under the Governor's
Order and explained the process of public comment. He then announced that
channel 17 was down.
CEREMONIAL ITEMS
Proclamations, Awards, and Presentations
There were none.
PRESENTATIONS TO THE COUNCIL
Presentation by Santa Clara County First 5
The presentation was given by Charmayne Moran of Santa Clara County First 5.
REPORTS OF COUNCIL MEMBERS
Council Member Blankley spoke on the VTA policy advisory proposed bus
service cuts that were delayed, and 10 year outlook for Measure B road repair
funds that were being deferred.
Council Member Marques spoke on the Gilroy Garden 'shop local' contest
program and detailed the homeless task force initiatives.
Council Member Leroe-Munoz spoke on the successful 1st street ribbon cutting
and illegal garbage dumping.
Mayor Velasco congratulated the City Council for the work in resolving the First
Street road repair problem and detailed the County Officials meeting on
Saturday, describing the COVID 19 spikes and new restrictions in the Bay Area
and work on distributing a future vaccine. He then spoke on the Arbor Day event
the prior Thursday.
FUTURE COUNCIL INITIATED AGENDA ITEMS
Council Member Marques asked for to agendize a Downtown Business
Association study session.
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11/16/2020
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Council Member Blankley asked to agendize the smoking pollution control
ordinance in parks, to limit smoking in all city parks.
The full Council agreed to agendize the items.
VI. CONSENT CALENDAR (ROLL CALL VOTE)
There were no public comments.
RESULT: APPROVE [UNANIMOUS]
MOVER: Peter Leroe-Munoz, Council Member
SECONDER: Marie Blankley, Council Member
AYES: Velasco, Blankley, Bracco, Leroe-Munoz, Marques, Tovar, Tucker
A. Minutes of the November 2, 2020 Regular Meeting
B. Approval of a Notice of Acceptance of Completion for the Spalling
Concrete Repair Project No. 20-PW-255 and Approval of a Final Contract
With EF&S, Inc. in the Amount of $379,272
C. Approval of a Notice of Acceptance of Completion for the 2020 Annual
Sidewalk Gap Closure and Curb Ramp Improvements Project No. 20-PW-
256 and Approval of a Final Contract with McKim Corporation in the
Amount of $251,316.54
D. Approval of a Notice of Acceptance of Completion for the Bridge
Preventative Maintenance Program Project No. 18-PW-246, Federal Project
No. BPMP-5034(026) and Approval of a Final Contract with American Civil
Constructor West Coast, LLC in the Amount of $171,824.00
E. Claim of Matt Mendoza (The City Administrator recommends a "yes" vote
under the Consent Calendar shall constitute the denial of the claim)
VII. BIDS AND PROPOSALS
A. Award of a Three Year Contract to Chrisp Company in the Amount $170,000
Annually for a Total of $510,000 for On -Call Striping and Pavement Marking
Maintenance Services
The item was presented by City Engineer Heap.
There were no public comments.
Possible Action:
Award a three year contract to Chrisp Company in the amount of $170,000
annually for a total of $510,000 for on -call striping and pavement marking
maintenance services, and authorize the City Administrator to execute the
contract and associated documents.
RESULT: APPROVE [UNANIMOUS]
MOVER: Peter Leroe-Munoz, Fred Tovar
SECONDER: Dion Bracco, Cat Tucker
AYES: Velasco, Blankley, Bracco, Leroe-Munoz, Marques, Tovar,
Tucker
B. Award of a Contract in the Amount of $250,000 to Ghirardelli Associates,
Inc. for Inspection and Labor Compliance Services for the Citywide
Pavement Maintenance Project No. 21-RFP-PW-452
The staff report was presented by City Engineer Heap.
There were no public comments.
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Possible Action:
Award a contract in the amount of $250,000 to Ghirardelli Associates, Inc.
for inspection and labor compliance services for the citywide pavement
maintenance project, No. 21-RFP-PW-452, and authorize the City
Administrator to execute the contract and associated documents.
RESULT: APPROVE [UNANIMOUS]
MOVER: Carol Marques, Cat Tucker
SECONDER: Dion Bracco, Council Member
AYES: Velasco, Blankley, Bracco, Leroe-Munoz, Marques, Tovar,
Tucker
VIII. PUBLIC HEARINGS -NONE
There were none.
IX. UNFINISHED BUSINESS
A. Standing Report on Operational Impacts and City/Community Efforts
Related to the COVID-19 Pandemic
The staff report was presented by City Administrator Forbis and further presented
by Programs Manager De Leon.
Public comment was opened.
Possible Action:
Receive report.
X. INTRODUCTION OF NEW BUSINESS
A. Approval of the Capital Improvement Program for Fiscal Year 2020-2021
Through Fiscal Year 2024-2025 and Adoption of a Resolution of the City
Council of the City of Gilroy Amending the Fiscal Year 2020-2021 Budget
and Appropriating Proposed Expenditure Amendments for the Capital
Improvement Program
The staff report was presented by City Engineer Heap.
Public comment was opened.
Gary Walton of the Downtown Association spoke on plans for Gourmet Alley.
Public comment was closed.
Possible Action:
a) Approve the capital improvement program for fiscal years 2020-2021
through 2024-2025.
RESULT: APPROVE [UNANIMOUS]
MOVER: Dion Bracco, Council Member
SECONDER: Fred Tovar, Council Member
AYES: Velasco, Blankley, Bracco, Leroe-Munoz, Marques, Tovar,
Tucker
Possible Action:
b) Adopt a resolution 2020-75 of the City Council of the City of Gilroy
amending the budget for the City of Gilroy for fiscal year 2020-2021 and
appropriating proposed expenditure amendments for the capital
improvement program fiscal years 2020-2021 through 2024-2025.
RESULT: APPROVE [UNANIMOUS]
MOVER: Dion Bracco, Council Member
SECONDER: Cat Tucker, Council Member
AYES: Velasco, Blankley, Bracco, Leroe-Munoz, Marques, Tovar,
Tucker
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B. Update on the Pavement Maintenance Equipment for the In -House Local
Streets Repair Program
The staff report was presented by City Engineer Heap.
There were no public comments.
Possible Action:
Receive report.
C. Approval of the Downtown Improvement Incentive Program for Fiscal Year
2020-2021 and Adoption of a Resolution of the City Council of the City of
Gilroy Amending the Fiscal Year 2020-2021 Budget and Appropriating
$100,000 in Expenditure Amendments for Two Downtown Improvement
Incentive Programs
The staff report was presented by Senior Management Analyst Barber.
Public comment was opened.
Gary Walton of the Downtown Business Association spoke on the success of
previous programs parklet design and CDBG funding for businesses and
gourmet alley plans.
Rob Benn of the auto dealerships suggesting a sales tax rebate program for new
dealerships that other cities provide.
Public comment was closed.
Possible Action:
a) Approve the downtown improvement incentive program for fiscal year
2020-2021 and provide direction to staff on possible future economic
incentive programs.
RESULT: APPROVE [UNANIMOUS]
MOVER: Dion Bracco, Council Member
SECONDER: Fred Tovar, Council Member
AYES: Velasco, Blankley, Bracco, Leroe-Munoz, Marques, Tovar,
Tucker
Possible Action:
b) Adopt a resolution 2020-76of the City Council of the City of Gilroy
amending the budget for the City of Gilroy for fiscal year 2020-2021 and
appropriating proposed expenditure amendments for the downtown
improvement incentive program.
RESULT: APPROVE [UNANIMOUS]
MOVER: Dion Bracco, Council Member
SECONDER: Cat Tucker, Council Member
AYES: Velasco, Blankley, Bracco, Leroe-Munoz, Marques, Tovar,
Tucker
D. Consideration of a City Office Shutdown from December 24, 2020 to
January 3, 2021
The staff report was presented by Human Resources Director McPhillips.
There were no public comments.
Possible Action:
Approve a city office shutdown from December 24, 2020 to January 3, 2021.
RESULT: APPROVE [UNANIMOUS]
MOVER: Cat Tucker, Council Member
SECONDER: Peter Leroe-Munoz, Council Member
AYES: Velasco, Blankley, Bracco, Leroe-Munoz, Marques, Tovar,
Tucker
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E. Approval of Amendments to the Fiscal Year 2020-2021 General Fund
Budget Based on the Adopted Financial Recovery Plan and Adoption of a
Resolution of the City Council of the City of Gilroy Amending the Fiscal
Year 2020-2021 Budget for the City of Gilroy
The staff report was presented by City Administrator Forbis.
Possible Action:
a) Approve General Fund amendments to the Fiscal Year 2020-2021 budget
based on the financial recovery plan of June 1, 2020.
RESULT: APPROVE [UNANIMOUS]
MOVER: Cat Tucker, Council Member
SECONDER: Fred Tovar, Council Member
AYES: Velasco, Blankley, Bracco, Leroe-Munoz, Marques, Tovar,
Tucker
Possible Action:
b) Adopt a resolution of the City Council of the City of Gilroy amending the
Fiscal Year 2020-2021 budget for the City of Gilroy.
RESULT: APPROVE [UNANIMOUS]
MOVER: Cat Tucker, Council Member
SECONDER: Fred Tovar, Council Member
AYES: Velasco, Blankley, Bracco, Leroe-Munoz, Marques, Tovar,
Tucker
XI. CITY ADMINISTRATOR'S REPORTS
There was no report provided.
XII. CITY ATTORNEY'S REPORTS
There was no report provided.
XIII. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL -EXISTING LITIGATION; Paragraph
(1) of Subdivision (d) of 54956.9 and GCC Section 17A.11(3)(a); Case: Martha
Silos, an individual; Steven Juarez, Jr., an individual and as successor in interest
to Steven Juarez, deceased; Andrew Juarez, an individual and as successor in
interest to Steven Juarez, deceased; Catrina Molina, an individual and as
successor in interest to Steven Juarez, deceased; C.J., a minor, as successor in
interest to Steven Juarez, by and through his guardian ad litem Catrina Molina;
S.J., a minor, as successor in interest to Steven Juarez, deceased, by and
through his guardian ad litem, Catrina Molina; N.J., a minor, as successor in
interest to Steven Juarez, deceased, by and through his guardian ad litem,
Augustina Armendariz v. City of Gilroy, Michael McMahon individually and as an
officer of the Gilroy Police Department, David Ludden, individually and as an
officer of the Gilroy Police Department, Chris Silva individually and an officer of
the Gilroy Police Department, Jason Greathead individually and an officer of the
Gilroy Police Department, Martin Beltran individually and an officer of the Gilroy
Police Department, Diana Barrett individually and an officer of the Gilroy Police
Department, Kenneth Ellsworth individually and an officer of the Gilroy Police
Department, and does1-10, inclusive, United States Northern District Court -San
Jose Branch, Case No. C19-01283 EJD, Filed March 9, 2019
There were no public comments.
Motion was made by Council Member Leroe-Munoz, seconded by Council Member
Blankley and carried with a 7-0 vote to adjourn to closed session at 9:29 p.m.
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Si�i�awna Fre�ls,'MMC
City Clerk
City Council Meeting Minutes
11 /16/2020