01/20/2022 OGC Special MeetingCity of Gilroy Page 1 of 3 Open Government Commission Agenda
January 20, 2022
GILROY OPEN GOVERNMENT COMMISSION
MEMBERS:
Chairperson (Vacant)
Vice Chair Diana Bentz
Commissioner Matthew Carvalho
Commissioner Karen Enzensperger
Commissioner Rebecca Scheel
VIRTUAL MEETING
THURSDAY, JANUARY 20, 2022 | 5:00 P.M.
--SPECIAL MEETING--
All Open Government Commission meeting materials are available online at www.cityofgilroy.org
COMMENTS BY THE PUBLIC WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY
THE OPEN GOVERNMENT COMMISSION. Public testimony is subject to reasonable regulations,
including but not limited to time restrictions for each individual speaker.
THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF ASSEMBY
BILL 361. MEETING MATERIAL IS AVAILABLE ON THE CITY WEBSITE
www.cityofgilroy.org.
Pursuant to California Assembly Bill 361, a local legislative body is authorized to hold public
meetings remotely and to make those meetings accessible to all members of the public seeking to
observe and to address the local legislative body by remote means only via a technology solution.
As such, the City will provide various options for the public to participate in the conduct of the
meeting, as indicated in detail below on this cover sheet.
In order to minimize the spread of the COVID 19 virus, the City will be offering online conferencing
via Zoom, Facebook Live, and telephone for the public to view or listen to this meeting. Written
comments can be submitted by email to Thai Nam Pham, City Clerk, at cityclerk@cityofgilroy.org.
Please note that written comments will not be read out loud, but it will be part of the written record.
To Participate via Zoom:
Weblink: https://us02web.zoom.us/j/86399167851?pwd=U3FMNmp6OUhHeDgxcXBxSXp6RHdCUT09
Or via Telephone: +1 669 900 6833
Webinar ID: 863 9916 7851
Passcode: 514783
To View the Meeting Live on Facebook:
Weblink: https://www.facebook.com/GilroyCityHallMeetings
City of Gilroy Page 2 of 3 Open Government Commission Agenda
January 20, 2022
PUBLIC COMMENTS WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE
OPEN GOVERNMENT COMMISSION.
In compliance with the Americans with Disabilities Act, the City will make reasonable arrangements
to ensure accessibility to this meeting. If you need special assistance to participate in this meeting,
please contact the City Clerk 72 hours prior to the meeting at (408) 846-0204. A sound enhancement
system is also available for check out in the City Council Chambers.
Materials related to an item on this agenda submitted to the Open Government Commission after
distribution of the agenda packet are available for public inspection with the agenda packet in the
lobby of Administration at City Hall, 7351 Rosanna Street during normal business hours. These
materials are also available with the agenda packet on the City website at www.cityofgilroy.org
subject to Staff’s ability to publish the documents before the meeting.
KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE.
Government's duty is to serve the public, reaching its decisions in full view of the public.
Commissions, task forces, councils and other agencies of the City exist to conduct the people's
business. This ordinance assures that deliberations are conducted before the people and that City
operations are open to the people's review.
FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT
ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A
VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT
COMMISSION STAFF AT (408) 846-0204 or by email at cityclerk@cityofgilroy.org
The AGENDA for this special meeting is as follows:
1.CALL TO ORDER
2.ROLL CALL
3.SELECTION OF 2022 CHAIRPERSON AND VICE CHAIR
4.PRESENTATIONS TO THE OPEN GOVERNMENT COMMISSION
4.1. Public Comments by Members of the Public on Items not on the Agenda but
within the Commission’s Subject Matter Jurisdiction
5.CONSENT CALENDAR (Reports attached)
5.1. Approval of the August 12, 2021 Regular Meeting Minutes
6.UNFINISHED BUSINESS (Reports attached)
6.1. Commission Input on Training Budget for Fiscal Year 2021-22 (Continued
Discussion from August 12, 2021 Meeting)
1.Staff Report
2.Public Comment
Possible Action:
3.Motion to Receive Report
City of Gilroy Page 3 of 3 Open Government Commission Agenda
January 20, 2022
7.NEW BUSINESS (Reports Attached)
7.1. Quarterly Review of Public Records Requests Per Gilroy Code Section
17A.35 (c) (Third Quarter, 2021)
1.Staff Report
2.Public Comment
Possible Action:
3.Motion to Receive Report
7.2. Approval of 2022 Annual Calendar of Open Government Commission
Meetings
1.Staff Report
2.Public Comment
Possible Action:
3.Motion to approve Regular Meetings Calendar of 2022
8.CITY CLERK’S REPORT
9.CITY ATTORNEY’S REPORT
10. REPORTS OF COMMISSION MEMBERS
11. FUTURE COMMISSION INITIATED AGENDA ITEMS
12. ADJOURNMENT
GILROY OPEN GOVERNMENT COMMISSION
Regular Meeting Minutes
Thursday, August 12, 2021
I.OPENING
A.Call to Order and Roll Call
Commissioner Enzensperger called the meeting to order at 7:14 p.m. and announced that the
Commission was meeting remotely via Zoom under the Governor’s Order and detailed the
process of public participation.
Interim City Clerk McPhillips reported that the agenda was posted on August 7, 2021 at 3:16 p.m.
ROLL CALL:
Present: Commissioner Matthew Carvalho, Commissioner Karen Enzensperger and
Commissioner Rebecca Scheel
Absent: Chairperson Robert Esposito and Vice Chair Diana Bentz
Staff Present: LeeAnn McPhillips, Interim City Clerk and Jolie Houston, Assistant City Attorney
II.PRESENTATIONS TO THE OPEN GOVERNMENT COMMISSION
A.PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE AGENDA
BUT WITHIN THE COMMISSION’s SUBJECT MATTER JURISDICTION
There were none.
III.CONSENT CALENDAR
A.Approval of the Minutes of the July 8, 2021 Special Meeting
There was no public comment.
Motion was made by Commissioner Scheel, seconded by Commissioner Carvalho,
and carried 3-0-2 to approve the July 8, 2021 Special meeting minutes.
Open Government Commission Special Meeting
Agenda Item No. 5.1
IV.UNFINISHED BUSINESS
A.Commission Input on Training Budget for Fiscal Year 2021-22 (Continued discussion
from 7/12/21 Meeting)
Interim City Clerk McPhillips presented the Staff Report.
Public Comment
There was no public comment.
The Commission requested links to the on-line webinars that were discussed. Assistant City
Attorney Houston will be speaking at a webinar in November that may be of interest and will
provide information when it becomes available.
V. NEW BUSINESS
A.Quarterly Review of Public Records Requests Per Gilroy Code Section 17A.35 (c)
(Second Quarter, 2021)
Interim City Clerk McPhillips presented the Staff Report.
Public Comment
There was no public comment.
Motion was made by Committee Member Scheel, seconded by Committee Member Carvalho
and carried 3-0-2 to accept the report.
VI.INTERIM CITY CLERK’S REPORT
Interim City Clerk McPhillips provided an update to the Commission on the City Clerk
vacancy.
VII.CITY ATTORNEY'S REPORT
Assistant City Attorney Houston updated the Commission on AB 473 which had a third
reading as of 7/8/21.
VIII.REPORTS OF COMMISSION MEMBERS
There were no reports.
IX.FUTURE COMMISSION INITIATED AGENDA ITEMS
Continue to look for possible training opportunities.
X.ADJOURNMENT – Next Regular Meeting – November 18, 2021, 7:00 p.m.
Acting Chairperson Enzensperger adjourned the meeting at 7:32 p.m to the next regular meeting
of November 18, 2021.
Adopted this 20th day of January, 2022.
/s/ Thai Nam Pham, City Clerk
Open Government Commission Special Meeting
Agenda Item No. 5.1
CITY OF GILROY
OPEN GOVERNMENT COMMISSION
STAFF REPORT
Date: January 20, 2022
To: Open Government Commission
Staff: Thai Nam Pham, City Clerk
Subject: Open Government Commission Training Budget FY 2021-22
SUMMARY
The FY 2021-22 budget approved by the City Council on June 7th includes $2,000 for training
expenditures. The funds could be used for training opportunities that would be beneficial and
valuable to the Open Government Commission and related to subject matters such as public
records and government transparency. Funds are available through the fiscal year ending June
30, 2022.
At its meetings of July 8 and August 12, 2021, the Commission discussed possible training
opportunities through either the annual League of Cities Conference or the 1st Amendment
Coalition organization. Staff also provided information on two online webinars that might be of
interest.
RECOMMENDED ACTION
No action required. Staff and Commission will continue to look for training opportunities that
become available during Fiscal Year 2021-22.
Respectfully Submitted,
Thai Nam Pham, City Clerk
Open Government Commission Special Meeting
Agenda Item No. 6.1
CITY OF GILROY OPEN GOVERNMENT COMMISSION
STAFF REPORT
Date: January 20, 2022
To: Open Government Commission
From: Thai Nam Pham, City Clerk
Subject: Quarterly Review of Public Records Requests Per Gilroy Code Section 17A.35 (c) (Third Quarter, 2021)
SUMMARY
Included with this staff report are the following logs of Public Records Requests for the third
quarter of calendar year 2021:
•General City Public Records Requests
•Fire Department Public Records Requests
•Police Department Public Records Requests and Denial Log
As the Commission is aware, there was a complete staffing turnover in the City Clerk’s Office in
April 2021 and the general log of public records requests through March 31, 2021 was not complete at the time of the employee departures. There were two carryover items that staff brought forward (copy attached) and provided a status update at the August 12th meeting. As
discussed, the PRA received on 3/2/2021 was completed. The second outstanding PRA received on 12/30/2020 is currently pending. This request is quite broad and staff has attempted
to contact the requestor several times (8/12/2021, 8/22/2021, and 9/3/2021) to determine what, if any, records the City maintains in response to the request. The requestor has been
unresponsive to the City’s multiple requests for clarification.
Other than this one outstanding PRA, every records request has been logged and tracked for
timely response as reflected in the third quarter report.
RECOMMENDED ACTION
Staff recommends that commission receive the report.
Respectfully Submitted,
Thai Nam Pham, City Clerk
Attachments:
•General City Public Records Requests
•Fire Department Public Records Requests
•Police Department Public Records Requests and Denial Log
City of Gilroy – Public Records Request Quarterly Summary
Date
Received
Request Date
Complete
Notes
7/1/2021 Records concerning environmental incidents,
such as petroleum releases, spills, or
hazardous material incidents. Also records
pertaining to permits or violations for
hazardous waste generation, storage or
disposal as it relates to the site located at
8435 San Ysidro Avenue, Gilroy. This
information will be used for review and
inclusion in a Phase 1 ESA.
7/2/2021
7/1/2021 We are conducting research on solar activity
in the U.S. and would like access to the
following data: Note that we do not need the
original records nor need scanned copies –
just the data that can be produced in excel or
CSV format by the software used by your
department to track permits and an email
receipt is preferred; Issued Residential and
Commercial solar (photovoltaic – PV) permits
from 04/01/2021 to 6/30/2021; The following
data points: permit number, permit status,
permit address, contractor, issue date, final
date, permit type, sub-type, valuation (if
available), work description; If possible,
please provide the reports in CSV or excel
format.
7/7/2021
7/8/2021 Records request for vacant lot at W.
Luchessa Avenue and Merlot, APN 808-18-
024 including permits, environmental liens,
deed restrictions, chemical releases ,
cleanups, AST/UST records, hazardous
materials, etc.
7/12/2021
7/8/2021 Cell Tower Lease Data as far back as 2017
for macrocell, minicell, microcell and DAS
system sistes. Ground leases or equipment
leases
7/15/2021
7/12/2021 Building permit history, CUPA records, CERS
records, hazardous materials and
underground storage tank files for 7900
Arroyo Circle
7/20/2021
Page 1 of 9 Jul - Sept
Open Government Commission Special Meeting
Agenda Item No. 7.1
City of Gilroy – Public Records Request Quarterly Summary
Date
Received
Request Date
Complete
Notes
7/12/2021 Phase I ESA for vacant lot, APN 841-70-005,
located on north side of Holloway Road
between Camino Arroyo and Silacci Way.
Building records or records pertaining to
hazardous material and handling
8/2/2021
7/12/2021 Code enforcement records for property
owners that have been cited for violations
relating to owner occupied/non owner
occupied property; any vacant or boarded up
properties; any susbstandard or hazardous
properties that have health and safety issues;
properties that had lien or assessment placed
upon them. Time frame January 2020-
present. Utility shut off; Fire Damaged
Properties.
9/16/2021
7/14/2021 USTs, ASTs and hazardous materials for
property located at 365 Obata Court as part
of an environmental assessment
7/14/2021
7/16/2021 Records for enviornmental assessment of
commercial land located at 6901 Cameron
Boulevard. Any documents regarding
permits (tanks, dry-cleaning, printing, fuel
dispensing, hazardous waste) tanks, spills,
releases of hazardous materials or known
contamiated sites
7/29/2021
7/19/2021 Are there any outstanding fire code violations
on record for parcel 841-14-084 (f/k/a 841-14-
026 znd portion of 841-14-027) 5480
Monterey Road
7/20/2021
7/19/2021 Records pertaining to above ground storage
tanks (AST), underground storage tanks
(UST) and/or leaking underground storage
tanks (LUST); notices of violations; and any
hazardous material storage, ERTS/SPILLS
listings, or releases for the below listed
properties: APN 808-21-001; 002 and 003
(6300 Thomas Road); 004; 023; 001; 002;
003; 004; 005 (5630 Santa Teresa Blvd.)
7/20/2021
Page 2 of 9 Jul - Sept
Open Government Commission Special Meeting
Agenda Item No. 7.1
City of Gilroy – Public Records Request Quarterly Summary
Date
Received
Request Date
Complete
Notes
7/20/2021 Request for 7800 Arroyo Circle, Building
Dept files (prior permits), as well as
CUPA/Fire Dept. files regarding USTs and
hazardous materials storage, handling, and/or
usage on-site and associated inspection
records. Chemical inventories nd associated
documents submitted electronically to the
California Environmental Reporting System
(CERS) also are of interest.
7/29/2021
7/20/2021 Building and Fire Dept. records for property
located at 6500 Brem Lane(APN 841-67-
030). These may include permits, HMBPs,
incident reports, violations and other records.
Primarily concerned with records that may
pertain to hazardous materials storage, use,
or releases at the property.
8/24/2021
7/26/201 Accounting of all uncashed checks/warrants
which have been refundable for more than 6
months from the date of this request showing:
payee names; check issue dates; check ID
numbers; and dollar amounts. Also provide
last known address of payee if possible. If
dollar amount threshold is necessary, provide
amounts of $1,000 ore more. Only items that
are still eligible for release as of today and
have not been escheated to the state.
Accounting of tax over payments which have
been refundable for more than 6 months from
date of this request showing same info as
above.
Accounting of all unclaimed funds which have
been refundable for more than 6 months from
date of this request showing same info as
above.
7/30/2021
7/26/2021 Any and all purchasing records from June 30,
2020 to current; specifically PO number;
purchase date; line item details; line item
quantity; line item price; vendor ID number,
name, address, contact person and their
email address
8/2/2021
Page 3 of 9 Jul - Sept
Open Government Commission Special Meeting
Agenda Item No. 7.1
City of Gilroy – Public Records Request Quarterly Summary
Date
Received
Request Date
Complete
Notes
7/28/2021 Public records of any spending, activities and
staff positions that relate to or are dedicated
to diversity, equity and inclusion (DEI) in the
latest available fiscal year FY 2020 or 2021;
compensation for hired staff or consultants to
work on issues related to DEI; headcount of
all full-time staff with job roles pertaining to
DEI; spending or funding for operations,
committees/task forces, events, trainings, and
or studies/audits related to DEI whether for
the public or internal operations; and
contracts for any/all contractors who work on
DEI activities, especially for employee training
or public seminars
9/9/2021
7/29/2021 Project 2021: Annual Sidewalk gap closure
and curb ramp improvements DIR#359936;
inspection logs/work logs for work performed
by EF&S Concrete, Inc., photos or videos of
work performed; certified payroll records for
EF&S Concrete, Inc. ; Contractor's statement
of employer payments (EF&S Concrete, Inc);
all subcontractor listings; notice of completion
8/23/2021 Extension requested to
August 24, 2021
Correction to Contractor:
ASG Builders
7/30/2021 Any CUPA / Haz. Mat. /UST files for property
at 7200 & 7230 Alexander Street (APN's:
841-11-018 and 841-11-043
8/16/2021
8/3/2021 All building permit records since 2010 or later 8/30/2021
8/4/2021 Reference RFP-AD-462 - Homeless
encampment. Have you previously awarded a
bid and what were results.
8/23/2021
8/6/2021 Records relating to an environmental site
assessment for property located at NWQ of
Highway 101 and E. 10th Street including
tanks, spills, or hazardous material responses
for the building or any environmental concerns
for any adjacent properties. 450 E. Ninth
Street
8/23/2021
Page 4 of 9 Jul - Sept
Open Government Commission Special Meeting
Agenda Item No. 7.1
City of Gilroy – Public Records Request Quarterly Summary
Date
Received
Request Date
Complete
Notes
8/9/2021 All code violation records for the City from
April 6, 2020 - August 4, 2021. Please
include in either Excel or CSV file if possible.
9/22/2021
8/12/2021 Records regarding Phase One Environmental
Site Assessment for properties, APN 841-73-
008 and 841-73-009 to include underground
storage tanks, above ground storage tanks,
bulding permits
8/23/2021
8/12/2021 Property records for 7434 Church Street and
7440 Church Street
8/25/2021
8/13/2021 Records related to Crews Fire 7/5/2020 -
7/13/2020 to include CAD or Dispatch report;
ROSS Report; HCM-17 Report: IAP; ICS 209
Report; ICS 201 Form; ICS 24 Form; WFSA
report; Damage assessment
reports/summaries; FBAN reports, RAWS
data relative to incident; Incident command
team after action reports; PIO press releases
and media file collections; photographic/video
documentation; incident maps and fire
progression maps; NFIRS report; Preliminary
Fire Investigation Report; and Case
Report/Report of Investigation including
photograhic/video documentation attached to
case report.
8/16/2021
8/16/2021 All new businesses filed in May through July
2021
8/18/2021
8/17/2021 Environmental issues, mitigation measures,
well or septic permits, land use restrictions,
hazardous materials, or spills for property
identified as APNs 808-18-029, 808-43-002,
808-43-003 and portion of 808-43-008.
8/23/2021
8/19/2021 Request for resolution to abate property at
402 Madison Court
8/19/2021
8/24/2021 Utility Biling Print and Mail contract with
InfoSend
8/26/2021
8/24/2021 Fire incident report for fire tha occurred on
8/8/2021 at 861 Woodcreek Way, Gilroy
8/27/2021
8/25/2021 Report of all building permits processed since
July 9, 2021
8/30/2021
Page 5 of 9 Jul - Sept
Open Government Commission Special Meeting
Agenda Item No. 7.1
City of Gilroy – Public Records Request Quarterly Summary
Date
Received
Request Date
Complete
Notes
8/25/2021 Request for Notice of CEQA actions and all
public hearings related to the 221 and 201
Yamane Drive Industrial Project (M 21-12)
9/2/2021
8/25/2021 Request for Notice of CEQ actions and all
public hearings related to the 625 Luchessa
Avenue Industrial Project, DRG Application M
21-13; 21050020)
9/2/2021
8/25/2021 Request for Notice of CEQA actions and all
public hearings related to the Holloway Road
Industrial Project by Cale Enterprises, LLC (M
21-15; 21060025)
8/25/2021
8/25/2021 Request for Immediate Access to Documents
Referenced or Relied Upon in the Mitiagated
Negative Declaration - Project Garlic Industrial
Subdivision (SCH#2021070525)
9/2/2021
8/27/2021 Phase I Environmental Assessment for 1205
1st Street Gilroy, Parcel No 790-43-015; list
of building permits and dates issued
9/17/2021
8/27/2021 Fire Department incident and fuel tank
removal records for 5350 and 5400 Bolsa
Road
8/30/2021
8/27/2021 Oaths of Office for Mayor and City
Councilmembers
8/30/2021
8/272021 Incident report #2103954 for 861 Woodcreek
Way
9/1/2021
8/31/2021 Notice of CEQA Actions and all public
hearings related to the 625 Luchessa
Industrial Project
9/16/2021
9/2/2021 Records regarding hazardous substance use,
storage or releases, or the presence of USTs
nd AULs for 650 E. Luchessa Avenue
9/13/2021
9/2/2021 Roof inspection for replacement roof in 2008
6397 Hyde Park Drive
9/13/2021
9/2/2021 Final sign off city or county replacement
building permit indicating date of when city or
county inspector finalized completion of roof
replacement in 2008 - 6397 Hyde Park Drive
9/13/2021
9/2/2201 Building department records, violations,
permits for 650 E. Luchessa Avenue
9/13/2021
Page 6 of 9 Jul - Sept
Open Government Commission Special Meeting
Agenda Item No. 7.1
City of Gilroy – Public Records Request Quarterly Summary
Date
Received
Request Date
Complete
Notes
9/3/2021 Building permit history, hazardous material,
CUPA, CERS and underground storage tank
files (if any) for 7110 and 7120 Camino
Arroyo
9/10/2021
9/7/2021 Eagle Ridge Development Co. Project
#00070040, Date of Deposit: 11/16/2000
Amount of Deposit: $11,238.00
Bond
9/8/2021
9/7/2021 1. Any and all records reflecting ownership/title to
400 Stutz Way and or 400 Automall Parkway,
Gilroy APN 841-66-028-00;
2. Application(s) for water service;
3. Records pertaining to installation, maintenance,
testing, inspection, damage, claims, and/or repair
of water backflow equipment/vault(s) including but
not limited to requests, notices, applications,
permits, photographs, videos, reports, inspections,
contract, correspondence, testing, test results,
etc.;
4. Water backflow equipment/valve(s);
5. Any and all Council Minutes, Ordinances, and or
resolutions pertaining to water backlflow
equipment/vault(s);
6. Any and all documents related to the City of
Gilroy Water Backflow Testing Program
9/10/2021
9/13/2021 Phase I Envornmental Site Assessment for
property located at 951-981 Renz Lane. Any
documents associated with UST,AST,
Permits, Land Use, Hazardous Materials, Site
investigations, violations, etc.
9/21/2021
9/14/2021 Need form for birth certificate 9/14/2021
9/15/2021 Name of corporation who held business
license for Hilton Garden Inn on 6070
Monterey Road prior to Tri-Star
9/16/2021
9/16/2021 Corporate address for Paragon, LLC that
operated Hilton Garden Inn on 6070 Monterey
Road
9/16/2021
9/13/2021 Record of my land 760 La Alondra Way 9/17/2021
Page 7 of 9 Jul - Sept
Open Government Commission Special Meeting
Agenda Item No. 7.1
City of Gilroy – Public Records Request Quarterly Summary
Date
Received
Request Date
Complete
Notes
9/17/2021 List of residential properties that were issued
code enforcement violations as of January
2021 to Septembr 2021. Specifically, open
and closed nuisance and property
maintenance violations such as blight, trash,
fire damage, debris, overgrown
grass/weeds/trees, junk cars, rats, etc.,
abandoned property or houses. Vacant and
substandard building/neglected/unsecured
properties. Will take any code violations if
easier. Need property address and if possible
violation date, reason for violation/complaint.
Also requesting a list of properties that
currently have no water usage/zero water
consumption. Need property address. If not
possible, requesting list of properties that
currently have the water shut off.
9/27/2021
9/21/2021 Requesting the related RFP, winning vendor
proposal and signed (executed) agreement
and SOW for Council staff report item 2572 -
award of a seven year contract in the amount
of $1,609,603 to Tyler Technologies for the
purchase and implementation of a land
management system including annual
maintenance and license fees
10/14/2021
9/27/2021 Building permit history, CUPA records, CERS
records, underground storge tank and
hazardous material records for 275 Bolsa
Road
9/27/2021
9/28/2021 FY 2020 Spalling Concrete Repair Project;
request for information awarding body;
request for payroll records; statement of
employer payments; public works payroll
reporting forms A1-131 and Notice of
Apprenticeship Com+B51pliance. EF&S
Concrete, Inc. Division of Labor Standards
Enforcement investigation
10/7/2021
9/28/2021 2020 Residential building permit information
(ADU projects; specifically looking for names
of the general contractors that worked on
ADU projects).
10/1/2021
Page 8 of 9 Jul - Sept
Open Government Commission Special Meeting
Agenda Item No. 7.1
City of Gilroy – Public Records Request Quarterly Summary
Date
Received
Request Date
Complete
Notes
9/29/2021 How does Gilroy involve disability
organizations or people with disabilities and
those with access and functional needs in the
preparation of emergency preparedness
plan? Provide e-version of records responsive
to the question including outreach plans; list of
organizations and contacts and records
identifying barriers to participation.
10/15/2021
9/29/2021 Records related to environmental site
assessments regarding previous structures,
building permits, waste records; complaints, spill
response log, leaking underground storage tank,
medical waste facility; SPCC, or any other
potential records of environmental concern for
property located at 700 W. 6th Street
10/1/2021
9/30/2021 Requesting name of owner of Acapulco Grill
at 433 First Street
10/4/2021
9/30/2021 Business License list January 1, 2010 or
nearest date possible; copy of business
license for restaurant at 433 1st Street on
January 1, 2010 lien date
10/4/2021
Page 9 of 9 Jul - Sept
Open Government Commission Special Meeting
Agenda Item No. 7.1
Public Records Requests Filled 2021
Gilroy Police Department
Report Request July August September
Agency Requests (Not CPRA)113 87 86
Citizen Requests 45 60 60
Insurance Requests 60 69 48
Background Checks 63 97 73
Clearance Letters 5 8 7
Victim Witness Requests (Not CPRA)
Arrest Log 22 22 22
Press Log
Subpoena Duces Tecum 1 1
Other CPRA Requests 3
Total Requests 308 347 290
Total CPRA Requests 195 260 204
Agency Requests -These are requests made by a criminal justice agency for a police report that is precluded from public release under one
of many statutes, but authorized by statute to be released to assist the agency in the administration of justice.
Victim Witness Requests -These are requests made by a Victim Witness organization for a police report that is precluded from public
release under one of many statutes, but allowed by statute to be released for the assistance to a victim for various services.
Open Government Commission Special Meeting
Agenda Item No. 7.1
Fire Department
Date Request Completed Notes
7/27/2021 Monterey Rd 8/4/2021 Inc # 1500120
7/27/2021 8061 Carmel St 8/4/2021 Inc # 2103313
8/4/2021 5680 Monterey Rd. 8/6/2021 Inc # 2103839
8/13/2021 7700 Crews Rd. 8/16/2021 Inc # 2003153- via Anne Bybee
8/17/2021 1247 Pappani Drive 8/23/2021 Inc #2103436- PCR request
8/23/2021 Grenache Way at Club Drive 8/23/2021 Inc. # 2104157
8/25/2021 21 Cohansey Ave. 8/27/2021 Inc #2104210
8/24/2021 861 Woodcreek Way 8/27/2021 Inc # 2103954- via Anne Bybee
8/23/2021 7220 Pitlochry Dr. 9/1/2021 Inc# 2104217
9/2/2021 7922 Westwood Dr. 9/8/2021 Inc #2104440
8/31/2021 797 Lawrence Dr. 9/2/2021 Inc#2104384 and PCR
9/9/2021 797 Lawrence Dr. 9/10/2021 Inc# 2104301 and PCR
9/8/2021 1910 Day Rd. 9/10/2021 Inc# 2103265-PCR request
9/10/2021 641 Sherwood Drive 9/13/2021 Inc # 2102985
9/10/2021 2734 Ferguson Road 9/13/2021 Inc # 2104543
9/10/2021 8853 Rancho Hills Drive 9/14/2021 Inc # 2003300- PCR request
9/14/2021 8061 Carmel Street 9/16/2021 Inc # 2103313
Open Government Commission Special Meeting
Agenda Item No. 7.1
8/27/2021 651 W. 6th Street 9/17/2021 Inc. # 2101980
9/16/21 7988 Monterey St. 9/21/21 Inc. # 2104733
9/27/2021 5935 Rossi Lane 10/1/2021 Inc #2103935
Open Government Commission Special Meeting
Agenda Item No. 7.1
2022 GILROY OPEN GOVERNMENT COMMISSION
REGULAR MEETING SCHEDULE
Gilroy City Council Chambers
7351 Rosanna Street, Gilroy, CA 7:00 p.m.
Thursday, February 10, 2022
Thursday, May 12, 2022
Thursday, August 11, 2022
Thursday, November 10, 2022
Draft: 01/20/2022
Open Government Commission Special Meeting
Agenda Item No. 7.2