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02/10/2021 Library Commission Regular Agenda Packet CITY OF GILROY LIBRARY COMMISSION REGULAR MEETING FEBRUARY 10, 2021 7:00 p.m. Gilroy Library Meeting Room 350 W. Sixth Street Gilroy, CA 95020 AGENDA Page 1 of 3 PUBLIC PARTICIPATION IN THIS MEETING WILL BE LIMITED. THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE GOVERNOR’S EXECUTIVE ORDER N-29-20 MEETING MATERIAL IS AVAILABLE ON THE CITY WEBSITE www.cityofgilroy.org. In order to minimize the spread of the COVID 19 virus, the City will be offering telephone and email options for public comments at this meeting. The public is encouraged to participate in this meeting by as follows: VIEW THE MEETING LIVE ON FACEBOOK https://www.facebook.com/GilroyCityHallMeetings PUBLIC COMMENTS WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE LIBRARY COMMISSION. COMMENTS MAY BE EMAILED PRIOR TO OR DURING THE MEETING TO Monica Sendejas AT monica.sendejas@cityofgilroy.org AND MUST BE RECEIVED BEFORE THE CHAIRPERSON OPENS PUBLIC COMMENT FOR THE ITEM. ADDITIONALLY, COMMENTS MAY BE MADE BY LEAVING A VOICE MESSAGE AT (408) 846-0266, PRIOR TO 5:00 P.M. FEBRUARY 10, 2021. IMPORTANT: identify the Agenda Item Number or PUBLIC COMMENT in the subject line of your email. The Clerk will read the first three minutes of each email into the public record. In compliance with the Americans with Disabilities Act, and Govern ors Order N-29-20, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City a minimum of 2 hours prior to the meeting at (408) 846-0215. KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204/shawna.freels@cityofgilroy.org PUBLIC COMMENT GUIDELINES: During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Persons wishing to address the Commission are requested, but not required, to complete a Speaker’s Card located at the entrances. Completion of this Page 2 of 3 speaker’s card is voluntary. All persons may attend this meeting and speak, regardless if a card is completed or not. Speaker’s slips should be submitted to the Secretary BEFORE this portion of the meeting begins. Anyone wishing to address the Commission on any other item on this AGENDA is requested, but not required, to fill out a speaker’s slip as well and submit it to the Secretary BEFORE the Commission takes action on the item. I. CALL TO ORDER II. SECRETARY'S REPORT III. APPROVAL OF MINUTES A. November 18, 2020 IV. APPROVAL OF AGENDA V. INTRODUCTIONS A. Victoria Coverson, Library Commissioner B. Monica Sendejas, Staff Liaison VI. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA VII. NEW BUSINESS A. Selection of Chair and Vice-Chair of Library Commission 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Motion and vote for the selection of commission Chair and Vice-chair of Library Commission. B. Library Commission Recommendations for the Upcoming Two-year Budget Cycle. 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Provide recommendations to Council for the upcoming two-year budget cycle. C. 2021 Library Commission's Selection of Meeting Date for Annual Presentation to City Council In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Recreation Division at (408) 846- 0215. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Page 3 of 3 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Motion to approve two proposed 2021 meeting dates to present to City Council. VIII. OLD BUSINESS IX. LIBRARY REPORTS A. Gilroy Library Report for February 2021 (report attached) 1. Staff Report: Monica Sendejas, Recreation Coordinator 2. Public Comment 3. Possible Action: Receive and Comment on Gilroy Library Report. B. County Library Report for February 2021 (report attached) 1. Staff Report: Monica Sendejas, Recreation Coordinator 2. Public Comment 3. Possible Action: Receive and Comment on County Library Report. X. COMMISSION COMMENTS XI. STAFF COMMENTS XII. FUTURE AGENDA ITEMS XIII. ADJOURNMENT CITY OF GILROY LIBRARY COMMISSION SPECIAL MEETING NOVEMBER 18, 2020 7:00 p.m. Gilroy Library Meeting Room 350 W. Sixth Street Gilroy, CA 95020 MINUTES Page 1 of 2 I. CALL TO ORDER – 7:02 p.m. Attendee Name Title Status Katherine Robinson Chair P Michaela Gonzalez Vice Chair P Sumana Reddy Commissioner P Kathy Souza Commissioner P Candice Whitney Commissioner P II. SECRETARY'S REPORT – Agenda was posted on November 12, 2020. III. APPROVAL OF MINUTES A. September 9, 2020 and November 11, 2020 - Motion was passed by Vice Chair Gonzalez to approve the minutes. Commissioner Whitney seconded. Motion passed 3-0-2. IV. APPROVAL OF AGENDA - Motion was passed by Commissioner Whitney to approve the agenda. Vice Chair Gonzalez seconded. Motion passed 5-0-0. V. AWARDS/RECOGNITIONS - none VI. INTRODUCTIONS - none VII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA - none VIII. NEW BUSINESS A. Approval of the 2021 Library Commission Meeting Schedule – Commission deliberated about the 2021 meeting schedule. Proposed to follow last year’s adopted schedule, where they would meet five times: February, April, June, September and November on the 2nd Wednesday of every month. Motion was passed by Chair Robinson to approve the agenda. Commissioner Whitney seconded. Motion passed 5 -0-0. IX. OLD BUSINESS - none X. LIBRARY REPORTS 3.A Packet Pg. 4 Minutes Acceptance: Minutes of Nov 18, 2020 7:00 PM (APPROVAL OF MINUTES) Page 2 of 2 A. Gilroy Library Report for November 2020 (report attached) – Community Librarian Cassandra Wong discussed the following topics: In-person service pilot program; increased number of visitors and circulation items; special events done virtually; Dia De Los Muertos; Friends of the Gilroy Library; and more. B. County Library Report for November 2020 (report attached): Santa Clara County Library’s Director of Communications and Marketing Diane Roche discussed the following in her report: increased usage of eBooks and audiobooks during the pandemic; involvement with voter registration drives and drop-off; role played during natural disasters including heat waves and pandemic; XI. COMMISSION COMMENTS  Commissioner Reddy – Recommended an online comic book portal that the library offers.  Commissioner Whitney – Hoping library to provide a Spanish class. XII. STAFF COMMENTS – Will follow up with commission applications for those whose terms will be expiring. XIII. FUTURE AGENDA ITEMS XIV. ADJOURNMENT – 8:10 p.m. Adam Henig Recording Secretary Recreation Division 3.A Packet Pg. 5 Minutes Acceptance: Minutes of Nov 18, 2020 7:00 PM (APPROVAL OF MINUTES) LIBRARY COMMISSION STAFF REPORT Agenda Item Title: Selection of Chair and Vice-Chair of Library Commission Meeting Date: February 10, 2021 Submitted By: Monica Sendejas Prepared By: Adam Henig Recommendation: Motion and vote for the selection of commission Chair and Vice-chair of Library Commission. Executive Summary At the beginning of the calendar year, the Library Commission will motion to select a chair and vice-chair to serve for a one-year term. The chair’s main function is to preside over the commission meeting and approve the agenda prior to posting. If the chair is not present at the meeting, the vice-chair will be the presiding officer. The new chair will take over duties following this meeting. In 2020, the chair was Katherine Robinson and Vice Chair was Michaela Gonzalez. 7.A Packet Pg. 6 LIBRARY COMMISSION STAFF REPORT Agenda Item Title: Library Commission Recommendations for the Upcoming Two- year Budget Cycle. Meeting Date: February 10, 2021 Submitted By: Monica Sendejas Prepared By: Adam Henig Recommendation: Provide recommendations to Council for the upcoming two-year budget cycle. Executive Summary For the City’s upcoming two-year budget cycle, council is seeking input from city commission and boards. This is an opportunity to provide input from each commission as what they would like Council to consider for the budget. All items should be commission related. Recommendations will be submitted to Council. 7.B Packet Pg. 7 LIBRARY COMMISSION STAFF REPORT Agenda Item Title: 2021 Library Commission's Selection of Meeting Date for Annual Presentation to City Council Meeting Date: February 10, 2021 Submitted By: Monica Sendejas Prepared By: Adam Henig Recommendation: Motion to approve two proposed 2021 meeting dates to present to City Council. Executive Summary Each year, commissions are asked to present to city council. Due to the pandemic, commissions did not present in 2020. However, Council would like to resume this annual practice. The purpose of the presentation is to highlight the commission’s accomplishments of the year, and any work plan items that are currently being worked on. The presentation is delivered by the commission chair. Council is requesting that you select two meeting dates. The following council meeting dates that are currently available are:  Monday, May 17, 2021  Monday, June 7, 2021  Monday, June 21, 2021  Thursday, July 1, 2021  Monday, August 2, 2021  Monday, August 16, 2021  Monday, September 13, 2021 7.C Packet Pg. 8  Monday, September 20, 2021  Monday, October 4, 2021  Monday, October 18, 2021  Monday, November 1, 2021  Monday, December 6, 2021 7.C Packet Pg. 9 LIBRARY COMMISSION STAFF REPORT Agenda Item Title: Gilroy Library Report for February 2021 (report attached) Meeting Date: February 10, 2021 Submitted By: Adam Henig Prepared By: Monica Sendejas Recommendation: Receive and Comment on Gilroy Library Report. Executive Summary Community Librarian Cassandra Wong will present the Gilroy Library Report for February 2021. Attachments: 1. Gilroy Library Report Feb 2021 9.A Packet Pg. 10 Library Commission November 2020 through January 2021 9.A.a Packet Pg. 11 Attachment: Gilroy Library Report Feb 2021 (3191 : Gilroy Library Report for February The updates •Lobby Service suspended due to most recent SIP order •Curbside Appointments and Walk-Up Service remain open •Continuing to re-evaluate and plan logistics for eventual reopening •Grant Funded Tech Kits •Gilroy Rotary Grant—pivot from MakerFaire to At Home Exploration 9.A.a Packet Pg. 12 Attachment: Gilroy Library Report Feb 2021 (3191 : Gilroy Library Report for February The Numbers •Just over 2,000 borrowers for Jan `21 •Items borrowed peaked at over 10,000 when we were in lobby service, current circulation of just over 8,000 items a month— slow growth since November, no backslide •Trend: growing holds, building access priority for community •Computer Access: regulars and newcomers alike...anecdotally about 30-40 hrs a week 9.A.a Packet Pg. 13 Attachment: Gilroy Library Report Feb 2021 (3191 : Gilroy Library Report for February The impact •Resilient Families Christmas Tree Distribution Site •Recognition from SCC contact tracers as a resource for families battling COVID -19 •Grab and Go Meal site —Almost 6000 distributed since our last meeting •Warming Center 9.A.a Packet Pg. 14 Attachment: Gilroy Library Report Feb 2021 (3191 : Gilroy Library Report for February More Impact •Continued Outreach Sites: Eliot Elementary, Glen View Elementary, Ochoa Migrant Center, Head Start Preschool Storytime •Grab and Go Art Kits •Expanded Spanish Language Collection •Book Bundles 9.A.a Packet Pg. 15 Attachment: Gilroy Library Report Feb 2021 (3191 : Gilroy Library Report for February The people •Ana from Resilient Families •Elizabeth and Virtual Spanish Storytime •Amytha and Bookmobile at Eliot Elementary 9.A.a Packet Pg. 16 Attachment: Gilroy Library Report Feb 2021 (3191 : Gilroy Library Report for February THe Future •GALs Grant Opportunities •Continued Community Building •Co-chair of Race, Equity, and Racial Justice Circle •CLA Presentation on Rise UP Programming •Expanded Bookmobile stops to Eliot,Rucker, and Glen View 9.A.a Packet Pg. 17 Attachment: Gilroy Library Report Feb 2021 (3191 : Gilroy Library Report for February Upcoming events •Black History Month Programming •Silicon Valley Reads Programming January-March •United Nations Association Film Festival •More Events at:http://www.sccld.org/events 9.A.a Packet Pg. 18 Attachment: Gilroy Library Report Feb 2021 (3191 : Gilroy Library Report for February B L A C K H I S T O R Y M O N T H C E L E B R A T I O N @ S C C L D Saturday, February 13 at 11am Diane Ferlatte Stories and Music for Kids & Families: Award-winning storyteller shares her stories with musical accompaniment by Erik Pearson. Streamed live at www.facebook.com/SCCLD Saturday, February 20 at 2pm African American History in Northern California with Author Jan Batiste Adkins through never-before-seen photos and untold stories of political struggle, success, and triumph. Register for Zoom link. Saturday, February 27 at 1pm Gee's Bend Mixed Media Collages: The women of Gee’s Bend, Alabama are famous for their quilt masterpieces. Register for this interactive workshop led by Kanesha Baynard and create a Gee's Bend style collage. Ages 13+ Register for Zoom link. Register at www.sccld.org/Events 9.A.a Packet Pg. 19 Attachment: Gilroy Library Report Feb 2021 (3191 : Gilroy Library Report for LIBRARY COMMISSION STAFF REPORT Agenda Item Title: County Library Report for February 2021 (report attached) Meeting Date: February 10, 2021 Submitted By: Monica Sendejas Prepared By: Monica Sendejas Recommendation: Receive and Comment on County Library Report. Executive Summary Interim Deputy County Librarian Stephen Fitzgerald will present the Santa Clara County Library District Stakeholders Report for February 2021. Attachments: 1. SCCLD Stakeholder Report Feb 2021 9.B Packet Pg. 20 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga February 2021 Library Stakeholder Report Jennifer Weeks, County Librarian Silicon Valley Reads 2021 Silicon Valley Reads 2021 moves into high gear in February with more than 100 virtual events for all ages. SVR 2021 is about what connects us including relationships, nature, food, music, art, animals, and of course, books. There are many types of events such as book clubs, storytime, birdwatching, yoga, author visits, films, and more--there is really something for all interests. Every Wednesday from February 3 - March 31, in collaboration with the UNAFF in Libraries Program, SVR will feature a special film or documentary from the United Nations Association Film Festival archives. Links to watch each film will be posted the week prior, followed by a discussion each Wednesday with the director or film expert. Some of the February event highlights include the following:  Wednesday, February 10 (English @ 3pm; Spanish @ 4:30pm): Meet the Authors and the Illustrator of Maybe Something Beautiful  Wednesday, February 10 @ 7pm: In collaboration with the UNAFF in Libraries Program, Santa Clara County Library District presents R.A.W. Tuba and Violins of Hope film discussion (Links to watch films will be available 1 week prior to event with registration).  Saturday, February 13 @ 3pm: Birding in your Backyard: #BirdtheFeckatHome  Wednesday, February 17 @ 7pm: In collaboration with the UNAFF in Libraries Program, Santa Clara County Library District presents Lovesick film discussion (Links to watch films will be available 1 week prior to event with registration).  Saturday, February 20 @ 11am: Happy Birds-This elite team of parrots, macaws and cockatoos take wing for a dazzling performance featuring wild and trained behaviors of all sorts.  Tuesday, February 23 @ 7pm: SVR Book Discussion- Together  Thursday, February 25 @ 4:30pm: SVR Teen Author Visit with Nicola Yoon- #1 New York Times bestselling author, who will discuss her book, The Sun is Also a Star  Tuesday, March 2 @ 6:30pm: LALE sponsored Author Event- Mutual Rescue For a full list of SVR events and to register, visit siliconvalleyreads.org/events. 9.B.a Packet Pg. 21 Attachment: SCCLD Stakeholder Report Feb 2021 (3190 : County Library Report for February 2021 (report attached)) Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga 18th Annual Friends, Foundations, Endowment & Commissioners Forum REMINDER: Please join us on Saturday, February 6 from 9am-10:30am for the 2021 Library Forum. This year's theme is Adapt & Adopt: Strategies for Success and our event will be held virtually via Zoom. Our special guest speaker is Carol Novello, author of Mutual Rescue, Board Alumni Ambassador and former President of Humane Society Silicon Valley. The participation Zoom link will be sent to those who RSVP. If you have not received an invitation, please contact Tracy Ellenberger at tellenberger@sccl.org. This annual event is by invitation only. Honoring Black History Month SCCLD has films, documentaries, music and booklists for adults, teens and children, as well as recommended programs in honor of Black History Month. Mark your calendar and sign up for the following events:  Black History Month: Diane Ferlatte Stories and Music, Saturday, February 13 @ 11am  Black History Month: A Celebration of African American History in Northern California with Author Jan Batiste Adkins, Saturday, February 20 @ 2pm  Black History Month: Gee’s Bend Mixed Media Paper Collages for Adults and Teens Saturday, February 27 @ 1pm Celebrate Lunar New Year with SCCLD In recognition of Lunar New Year, SCCLD has many books for all ages and will host a virtual kids craft on February 12 @ 1pm, and an event on February 8 @ 7pm on From Shame to Celebration: An In-Depth Look Inside San Francisco’s Chinatown. Newly-released photo documentary book, San Francisco’s Chinatown, brings history, culture, tourism, and traditions to life with never-seen-before images. In this dynamic slideshow with behind-the-scenes commentary, project originator and photographer Dick Evans and New York Times freelance writer Kathy Chin Leong shed light on a community that has proven to be resilient against all odds. 9.B.a Packet Pg. 22 Attachment: SCCLD Stakeholder Report Feb 2021 (3190 : County Library Report for February 2021 (report attached)) Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga Work Out of Class Staffing Changes in February We are fortunate to have so many talented staff at SCCLD to fill in key roles. Steve Fitzgerald will be the interim Deputy County Librarian, Annapurna Dandu will fill the Library Services Manager position that Steve vacates, and Nichole King will fill the role of Community Librarian at the Saratoga Library for Annapurna. These are temporary work out of class assignments until the Deputy County Librarian position is filled. Million Checkout Club For the first time, SCCLD joined the ranks of the Overdrive Million Digital Books Checkout Club for 2020. Not only did SCCLD achieve this milestone by increasing our Overdrive circulation to 1,961,830 in 2020, we had the highest growth rate of any other library system with 148% over 2019. To put this in context, our 2020 circulation was greater than the past four previous years combined. We almost hit the 2 million mark for digital book checkouts! Kudos to SCCLD and our supporters and thank you to our patrons! Deputy County Librarian Steve Fitzgerald LSM Library Services Manager Annapurna Dandu Saratoga Community Librarian Saratoga Community Librarian Nichole King Campbell Children's Supervising Librarian 9.B.a Packet Pg. 23 Attachment: SCCLD Stakeholder Report Feb 2021 (3190 : County Library Report for February 2021 (report attached))