07/08/2021 Open Government Commission Special Meeting Adopted 08/12/2021
Open Govern ment Commission Minutes
7/08 /2021
GILROY OPEN GOVERNMENT COMMISSION
Meeting Minutes
T hursday, July 8, 2021
I. OPENING
A. Call to Order and Roll Call
Chairperson Esposito called the special meeting to order at 6:05 p.m. and announced that
the Commission was meetin g re motel y via Zoom under the Governor’s Order and detailed
the process of public participati on.
Interim City Clerk McPhillips reported that the agenda was posted on Ju ly 2, 2021 at 1:37
p.m.
ROLL CALL:
Present: Chairperson Robert Esposito, Commissioner Diana Bentz, Commissi oner Matthew
Carvalho, Commissioner Karen En zensperger, Commissioner Rebecca Scheel
Staff Present: LeeAnn McPhillips, Interim City Clerk, Anne Bybee, Special Assistant, Jolie
Houston, Assistant City Attorney
B. Welcome Newly Appointed Commissioner Matthew Carvalho
Commissioner Carvalho introduced himself.
II. PRESENTATIONS TO THE OPEN GOVERNMENT COMMISSION
A. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE AGENDA
BUT WITHIN THE COMMISSION’s SUBJECT MATTER JURISDICTION
There were none.
III. CON SENT CALENDAR (reports attached)
A. Approval of the Minutes o f the February 25, 2021 Regular Meeting
There was no public comment.
Motion on Item III.A.
Motion was made by Chairperson Esposito , seconded by Commissioner Scheel,
and carried 5-0 to approve the February 25, 2021 minutes.
Open Govern ment Commission Minutes
7/08 /2021
IV . UNFINISHED BUSINESS - None
V. NEW BUSINESS (reports attached)
A. Quarterly Review of Public Records Requests Per Gilroy Code Section 17A.35 (c)
(First Qu arter, 2021)
1. Staff Report
The Staff Report was presented by In terim City Clerk McPhillips. Special Assistant
Bybee provided a verbal update to the pending public re cords requests and stated
only two are pending as of the meeting.
Chairperson Esposito requested that the Commission rece ive an update on the two
pending PRA’s at the August meeting.
2. Public Comment
There was no public comment.
Possible Action:
3. Moti on to receive th e report
Motion on Item V.A.
Motion was made by Commissioner Carvalho, seconded by Commissioner
Bentz and carried 5-0 to receive the report.
B. Commission Input on Training Budget for Fiscal Year 2021-22
1. Staff Report
The Staff report was presented by Interim City Clerk McPhillips.
2. Public Comment
There was no public comment.
The Commissi on discussed possible training opportunities that might be available
through the League of California Cities, City Clerks Association and First Amendment
Coalition .
Possible Action:
3. Recommend Open Government Commission Training Expenditures for Fiscal Year
2021-22
The consensus of the Commission was to explore training opportunities and
agendize for the August meeting.
Open Govern ment Commission Minutes
7/08 /2021
C. Open Government Commission 2021 Meeting Schedule
1. Staff Report
The S taff Report was presented by Interim City Clerk McPhil lips.
2. Public Commen t
There was no publ ic comment.
Possible Action:
3. Approve Adjusted 2021 Meeting Schedule
Motion on Item V.C.
Motion w as made by Chairperson Esposito, seconded by Commissioner Scheel,
and carried 5-0 to approve the adjusted 2021 meeting schedule.
VI. INTERIM CITY CLERK’S REPORT
Interim City Clerk McPhillips updated the Commission on the City Clerk vacancy and
reported that Council is expected to discuss and provide direction on the recruitment at
the August 2nd Council Meeting.
VII. CITY ATTORNEY'S REPORT
Assistant City Atto rney Jolie updated the Commission on SB 473 which is likely to pass.
Ms. Jolie reported that SB 473 is a reorganization of the existing Public Records Act and
does not include substantive changes. However, it will take some time to adjust to the
revised format and numbering.
Assistant City Attorney Jolie announced the League of California Cities Attorney Division
has appointed a Su ccession Committee to create on -line training modu les on topics such
as the Brown A ct and Public R ecords.
VIII. REPORTS OF COMMIS SION MEMBERS
There were no reports.
IX. FUTURE COMMISSION INITIATED AGENDA ITEMS
X. ADJOURNMENT
Chairperson Esposito adjourned the meeting at 6:51 pm to the next regular meeting of
August 12, 2021.
/s/ Le eAnn McPhillips, Interim City Clerk