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05/12/2022 Open Government Commission Regular Meeting Adopted 08/11/2022 (2) GILROY OPEN GOVERNMENT COMMISSION REGULAR MEETING MINUTES MEMBERS: Chairperson Diana Bentz Vice Chair Karen Enzensperger Commissioner Matthew Carvalho Commissioner Rebecca Scheel (Vacant) CITY COUNCIL CHAMBERS, CITY HALL 7351 ROSANNA STREET GILROY, CA 95020 Thursday, May 12, 2022 | 7:00 PM City of Gilroy Page 1 of 3 Open Government Commission Regular Meeting Minutes | May 12, 2022 1. CALL TO ORDER The meeting was called to order at 7:00 PM by Chair Bentz. 2. ROLL CALL Attendee Name Title Status Rebecca Scheel Commissioner Present Diana Bentz Chair Present Karen Enzensperger Vice Chair Present Matthew Carvalho Commissioner Excused 3. REPORTS OF COMMISSION MEMBERS Commissioner Scheel had no report. Vice Chair Enzensperger had no report. Chair Bentz stated she received comments from the community asking about the status about hybrid meeting. City Clerk Pham stated he will provide an update at the City Clerk’s report. City of Gilroy Page 2 of 3 Open Government Commission Regular Meeting Minutes | May 12, 2022 4. PRESENTATIONS TO THE OPEN GOVERNMENT COMMISSION 4.1. PUBLIC COMMENTS BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE AGENDA BUT WITHIN THE COMMISSION’S SUBJECT MATTER JURISDICTION Chair Bentz open Public Comment. There being no speakers, Chair Bentz closed Public Comment. 5. CONSENT CALENDAR Chair Bentz open Public Comment. There being no speakers, Chair Bentz closed Public Comment. RESULT: APPROVE [UNANIMOUS] MOVER: Rebecca Scheel, Commissioner SECONDER: Karen Enzensperger, Vice Chair AYES: Scheel, Bentz, Enzensperger ABSENT: Carvalho 5.1. Approval of the February 10, 2022 Regular Meeting Minutes A motion was made to approve the minutes. 6. UNFINISHED BUSINESS 6.1. Open Government Commission Training Budget FY 2021-22 City Clerk Pham provided staff presentation and responded to the commissioners’ questions. Chair Bentz open Public Comment. There being no speakers, Chair Bentz closed Public Comment. 7. NEW BUSINESS 7.1. Quarterly Review of Public Records Requests Per Gilroy Code Section 17A.35 (c) (First Quarter, 2022) City Clerk Pham provided staff presentation and responded to the commissioners’ questions. Chair Bentz open Public Comment. There being no speakers, Chair Bentz closed Public Comment. RESULT: RECEIVE REPORT 8. CITY CLERK'S REPORT 8.1. DEPUTY CITY CLERK City Clerk Pham provided staff presentation and responded to the commissioners’ questions. City of Gilroy Page 3 of 3 Open Government Commission Regular Meeting Minutes | May 12, 2022 8.2. PUBLIC RECORDS MANAGEMENT SYSTEM City Clerk Pham provided staff presentation and responded to the commissioners’ questions. City Clerk Pham provided an update about the status of hybrid meetings and responded to commissioners’ questions. 9. CITY ATTORNEY'S REPORT Assistant City Attorney Houston provided staff presentation and responded to the commissioners’ questions. 10. FUTURE COMMISSION INITIATED AGENDA ITEMS Chair Bentz requested commissioners if they would like to agendize the review and possible amending the Open Government Commission bylaws. The item received unanimous support. Chair Bentz requested commissioners to agendize a discussion of having joint meetings with other boards and commissions. The item received unanimous support. 11. ADJOURNMENT The meeting was adjourned at 7:47 PM by Chair Bentz. I HEREBY CERTIFY that the foregoing minutes were duly and regular adopted at a regular meeting of the Gilroy Open Government Commission on August 11, 2022. Christina Ruiz, Deputy City Clerk