05/14/2012 Youth Commission Regular Meeting Adopted 10/08/2012CITY OF GILROY
MINUTES OF THE REGULAR
YOUTH COMMISSION MEETING
6:00 P.M.
Monday, May 14, 2012
CALL TO ORDER
The meeting was called to order at 6:03 p.m. by Vice-chair Gonzalez.
ROLL CALL & SECRETARY’S REPORT
All Commissioners were present except Commissioner Filice who was excused to be late.
Commissioner Filice arrived at 6:08 p.m.
Others present: Recreation Coordinator/Advisor Anna Bielecki and Parks and Recreation
Commission Chair, Moe McHenry.
APPROVAL OF THE MINUTES
No approval of the minutes.
APPROVAL OF THE AGENDA
Commissioner Cabatingan motioned to approve the agenda and Commissioner Medina
seconded that motion.
Hearing no objections, it was so ordered.
COMMITTEE REPORTS
Commissioner Kang was excused for her absence at the May Gilroy Gang Task Force meeting.
The Youth Commission conducted their annual presentation to City Council at their May 7th
meeting.
INTRODUCTIONS
None.
PUBLIC COMMENT
None.
OLD BUSINESS
A. Recap of Senior Ball
Recreation Coordinator/Advisor Anna Bielecki thanked the Commissioners and said that
they did a fabulous job. She then asked for feedback from the Commissioners.
Commissioner Filice stated that although she was not present, her aunt and uncle attended
and recommended that for next year the Commission should have a more organized plan
for serving food. The Commissioners commented that there were too many volunteers
and next year there should be less. Commissioner Gonzalez recommended changing the
menu a bit so that it is food that is simple and easy to serve. Dinner/Food was the area of
the night that caused more stress and chaos. Recreation Coordinator/Advisor Anna
Bielecki commented that the Commission raised over $700 between the photo booth and
raffle tickets. Overall the Youth Commission has received positive feedback from the
event attendees. Recreation Coordinator/Advisor Bielecki stated that the Commission
needs to formally thank its sponsors and donors.
B. Discussion on Development of New GYC Logo and Shirts
Recreation Coordinator/Advisor Bielecki showed the rough draft of the possible logo for
the Youth Commission. Youth Commissioners expressed concern about the font style and
asked that it be re-evaluated. Recreation Coordinator/Advisor Bielecki then asked for
direction from the Commission in regard to the GYC logo and shirts. Discussion
followed. The Youth Commission as a whole expressed the desire for a simple black
fleece and white polo with the logo in green on the front. Recreation Coordinator/Advisor
Bielecki stated that for the next meeting she will come with examples of different fonts
for the logo.
C. Recap on Annual Presentation to City Council on May 7, 2012
Recreation Coordinator/Advisor Anna Bielecki said that she was proud of the Youth
Commission and their presentation. She thanked the Commissioners for attending.
D. Discussion and Continued Planning of Senior Night—May 31, 2012
Recreation Coordinator/Advisor Bielecki stated that the Willey House is reserved for
May 31st from 4-7 p.m. and that Commissioner Cabatingan’s father will be catering. She
will send out a potluck sign-up sheet through e-mail. She then asked if there was anything
else to plan for this night. Commissioner Medina recommended having a program and
volunteered to organize the schedule for the Senior Night.
NEW BUSINESS
A. Discussion on Planning for “Open Gym Night”—May 26th, 2012
Commissioners Medina and Wykoff presented an idea for an Open Gym Night, Family
Night or Game Day. Discussion then followed with possible ideas. Recreation
Coordinator/Advisor Bielecki stated that it is not likely to happen by May 26th and that
there needs to be more planning. She advised that the Youth Commission could meet in
the summer to plan and execute the event. Commissioner Medina and Wykoff are to
create a plan of their vision with possible dates to have a Game Night and present it to
Recreation Coordinator/Advisor Bielecki.
AGENDA ITEMS FOR NEXT MEETING
None.
STAFF COMMENTS
Recreation Coordinator/Advisor Bielecki stated that there is a possibility that the Youth
Commission may hold a special meeting during the summer. She also stated that the Gilroy Gang
Task Force has contacted the Youth Commission to participate in a focus group for the newly
formed, South County Youth Task Force. Lastly, Recreation Coordinator Bielecki reminded the
Commissioners of their term date expirations and to spread the word of the open positions for the
Youth Commission.
ADJOURNMENT
Chair Filice adjourned the meeting at 6:49 p.m.
FUTURE MEETING
The next regular meeting of the Youth Commission will be held on Monday, October 8, 2012 at
6:00 p.m. in the Gilroy Senior Center Meeting Room.
__________________________________
Commissioner Gonzalez
Recording Secretary