01/14/2013 Youth Commission Regular Meeting Adopted 02/11/2013CITY OF GILROY
MINUTES OF THE REGULAR
YOUTH COMMISION MEETING
6:00 P.M.
Monday, January 14, 2013
CALL TO ORDER
The meeting was called to order at 6:06 p.m. by Vice-Chair Cabatingan.
INTRODUCTIONS
None.
ROLL CALL & SECRETARY’S REPORT
All commissioners were present except Chair Triolo who was excused.
Others present: Recreation Specialist Julian Mireles.
APPROVAL OF THE MINUTES
Commissioner Medina motioned to approve the minutes of December 10, 2012 and
Commissioner Dorn seconded the motion.
Hearing no objections, it was so ordered.
APPROVAL OF THE AGENDA
Commissioner Kang motioned to approve the agenda for January 14, 2013 and
Commissioner Miner seconded the motion.
Hearing no objections, it was so ordered.
COMMITTEE REPORTS
Commissioner Kang provided a report on the January 9, 2013 Gilroy Gang Task Force Meeting.
PUBLIC COMMENT
None.
OLD BUSINESS
A. Discussion of Events/Activities for the Year
Recreation Coordinator/Advisor Bielecki reviewed the Calendar of Events with the
Youth Commission. Future events were discussed and the calendar was finalized. Ms.
Bielecki discussed the upcoming Youth Summit on January 19th and passed out video
release forms. Ms. Bielecki also discussed the CPRS Conference in San Jose and passed
out permission slips along with an informational letter. The discussion was concluded
with information about the “Battle of the Arts” event scheduled for May 18, 2013.
Commissioner Dorn motioned to approve the Calendar of Events and
Commissioner Cabatingan seconded the motion.
Hearing no objections, it was so ordered.
B. Continued Discussion on Fundraising Efforts
Recreation Coordinator/Advisor Bielecki continued the discussion on fundraising with
the mention of donation letters. The discussion was concluded with a call of action from
Ms. Bielecki to continue fundraising efforts.
C. Discussion of Theme for Senior Ball on Saturday, April 6, 2013
Recreation Coordinator/Advisor Bielecki continued the discussion for finalization of the
theme for the senior ball. Commissioner Dorn presented the three themes narrowed down
from the last discussion: Casino Royale, Masquerade, and the Roaring Twenties. Themes
were discussed based on possible activities and decorations. The theme of Casino Royale
was voted upon and finalized.
Motion was made Commissioner Miner to have Casino Royale as the theme for the
2013 Senior Ball. The motion was seconded by Commissioner Baxter.
Hearing no objections, it was so ordered.
NEW BUSINESS
A. Discussion & Planning for “Battle of the Arts” Event on May 18, 2013.
Recreation Coordinator/Advisor Bielecki mentioned that the event is being set in motion
and the date and location are finalized. Discussion was continued about categorizing
talent, venue set-up, concessions, prices and profit, advertising, and audition dates. The
meeting was concluded by setting the audition date for May 4, 2013 starting at 10:00 a.m.
and setting the application due date for May 27.
AGENDA ITEMS FOR NEXT MEETING
Continued Discussion of Senior Ball
Continued Discussion of “Battle of the Arts”
Continued Discussion on Fundraising Efforts
Discussion and Reflections on Youth Summit
STAFF COMMENTS
Recreation Coordinator/Advisor Bielecki took a moment to thank Recording Secretary
Sabharwal. Ms. Bielecki also asked the Youth Commissioners to seek out potential members for
the Youth Commission to fill the slot vacated by Commissioner Voorhees.
ADJOURNMENT
Vice-Chair Cabatingan adjourned the meeting at 7:20 p.m.
FUTURE MEETING
The next regular meeting of the Youth Commission will be held on Monday, February 11, 2013
at 6:00 p.m. in the Gilroy Senior Center Meeting Room.
_________________________________
Commissioner Sabharwal
Recording Secretary