10/14/2013 Youth Commission Regular Meeting Adopted 11/04/2013CITY OF GILROY
MINUTES OF THE REGULAR
YOUTH COMMISSION MEETING
6:00 P.M.
Monday, October 14, 2013
CALL TO ORDER
The meeting was called to order at 6:05 p.m. by Recreation Coordinator/Advisor Anna Bielecki.
INTRODUCTIONS
City Clerk Shawna Freels administered the Oath of Office to the three new Commissioners and
two incumbents. She also provided the Commission with an overview of the City Clerk’s
Office.
Mayor Gage gave a presentation to the Commission and provided an opportunity for questions
from the group. The Youth Commission was invited to approach the Mayor or any other City
Council Member with questions, comments and concerns.
ROLL CALL & SECRETARY’S REPORT
All Commissioners were present except Commissioner Bass who was absent.
APPROVAL OF THE MINUTES
Commissioner Miner motioned to approve the minutes and Commissioner Filice seconded
the motion.
Hearing no objections, it was so ordered.
APPROVAL OF THE AGENDA
Commissioner Filice motioned to approve the agenda and Commissioner Carpenter
seconded the motion.
Hearing no objections, it was so ordered.
COMMITTEE REPORTS
None.
PUBLIC COMMENT
None.
OLD BUSINESS
None.
NEW BUSINESS
A. Discussion on Role of Youth Commissioners
Recreation Coordinator/Advisor Anna Bielecki gave a brief overview of what it means to
be part of the City of Gilroy Youth Commission. The Commissioners were provided
with reference materials in regard to the Brown Act, Open Government Ordinance and
the Youth Commission Bylaws and an overview of each was given.
B. Review of Youth Commission Bylaws and Approval of Revisions
Recreation Coordinator/Advisor Anna Bielecki went over the Youth Commission bylaws
and outlined suggested revisions. These revisions included the addition of a Recording
Secretary and Treasurer as officer positions. Commissioner Filice motioned to approve
the revisions to the bylaws and Commissioner Straub seconded the motion. Hearing no
objections, it was so ordered.
C. Discussion/Description of Youth Commission Officer Duties
Recreation Coordinator/Advisor Anna Bielecki provided reference materials and a
description of the officer positions and their duties. These positions will be filled at the
next regular meeting.
D. Discussion of Events for the Year
Recreation Coordinator/Advisor Anna Bielecki distributed reference materials and
discussed the event calendar for the 2013 – 2014 year. This topic will be discussed in
further detail at the Youth Commission Retreat, the date of which is to be determined.
E. Discussion/Information on Monthly Work Meetings
Recreation Coordinator/Advisor Anna Bielecki provided an overview of what work
meetings are. Commissioner Miner suggested that the work meetings be placed on the
calendar and could be cancelled if they are not needed that month.
F. Discussion on Fundraising
Recreation Coordinator/Advisor Anna Bielecki explained that the Youth Commission
would need to fundraise in order to raise money to accomplish their yearly goals. The
Commission was tasked with brainstorming and coming back to the group with additional
concrete ideas. This topic will also be discussed in further detail at the Youth
Commission Retreat.
AGENDA ITEMS FOR NEXT MEETING
None.
STAFF COMMENTS
None.
ADJOURNMENT
Recreation Coordinator/Advisor Anna Bielecki adjourned the meeting at 7:23 p.m.
FUTURE MEETING
The next regular meeting of the Youth Commission will be held on Monday, November 4, 2013
at 6:00 p.m. in the Gilroy Senior Center Meeting Room.
__________________________________
Recreation Coordinator/Advisor Anna Bielecki
Recording Secretary