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04/08/2019 Youth Commission Regular Meeting Adopted 05/13/2019 CITY OF GILROY YOUTH COMMISSION REGULAR MEETING APRIL 8, 2019 6:00 p.m. Senior Center Meeting Room 7371 Hanna Street Gilroy, CA 95020 MINUTES Page 1 of 4 I. CALL TO ORDER The regular meeting of the Youth Commission was called to order by Chair A. Sabharwal at 6:01 P.M. II. FLAG SALUTE Flag salute was led by Chair A.Sabharwal. III. SECRETARY'S REPORT The meeting packet was posted on the City’s website on Wednesday, April 3, 2019 at 10:40 A.M. and the agenda was posted in the Public Notice Cabinet on Wednesday, April 3, 2019, at 11:00 A.M. IV. ROLL CALL Members Present: Chair Akash Sabharwal, Vice Chair Justin Fajardo, Commissioner Bryan Alonso (arrived late at 6:13 P.M.), Commissioner Kenneth Apte, Commissioner Bettye Chargin, Commissioner Elizabeth Van Sambeek, Commissioner Senna Kolagotla, Commissioner Edwin Lopez, Commissioner Vikash Sabharwal, Commissioner Paul Song and Commissioner Jane Tovar Members Excused: All commissioners present Members Absent: None Staff Present: Vince Bautista V. APPROVAL OF MINUTES A. Minutes of the March 11, 2019 meeting Motion was made by Chair Fajardo to approve the minutes of the March 11, 2019 regular meeting as written. The motion was seconded by Commissioner Chargin. The motion carried with a 10-0-1 vote (Absent: Commissioner Alonso). VI. APPROVAL OF AGENDA Motion was made by Commissioner Kolagotla to approve the agenda of Monday, April 8, 2019 regular meeting. The motion was seconded by Page 2 of 4 Commissioner Song. The motion carried with a 10-0-1 vote (Absent: Commissioner Alonso). VII. AWARDS/RECOGNITIONS None. However, Commissioner Alonso arrived late at 6:13 P.M. VIII. INTRODUCTIONS None. IX. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA None. X. NEW BUSINESS No new items under new business. XI. OLD BUSINESS A. Status of Budget Input for Commission Related Items for Upcoming Budget Cycle Staff Bautista shared that the status of the Budget Input for the Upcoming 2020- 2021 Budget Cycle remains pending. Staff Bautista will give an update at the next Youth Commission meeting in May. B. Final Recap on Pampered Princess Party Staff Bautista reported that the Gilroy Youth Commission received a donation of forty-one dollars ($41.00) at the Pampered Princess Party event. Donations were placed at check-in of the Pampered Princess Party. Parents and participants were asked if they wanted to volunteer to donate any funds to the Gilroy Youth Commission. Furthermore, the Gilroy Youth Commission agreed to donate the forty-one dollars to the Gilroy Youth Scholarship fund. The idea the commission shared was giving back to the community and youth of Gilroy who can have the opportunity to participate in recreation sports and activities. Motion was made by Vice Chair Fajardo to donate the forty-one dollars to the Youth Scholarship fund. The motion was seconded by Commissioner Apte. The motion carried with a 11-0-0 vote. C. 2138 : Final Update on May Presentation to City Council Page 3 of 4 The Gilroy Youth Commission reviewed the May City Council Presentation handout as a group. Staff Bautista reminded the commission that City Council requested a five (5) minute presentation with only five (5) slides in the presentation. Chair A. Sabharwal and Vice Chair Fajardo are taking the lead to present to City Council on Monday, May 6, 2019 at 6:00 P.M. The rest of the commission will be in attendance and support of there fellow commissioners. Chair A. Sabarwal and Vice Chair Fajardo practiced six (6) times on the presentation to the commission. This process took approximately fifty (50) minutes to prepare for the presentation. After each presentation, the commission shared there advice and opinions to Chair A. Sabharwal and Vice Chair Fajardo. For example, Commissioner Song wanted to include the Youth Commissions mission statement in the presentation. Furthermore, Commissioner Chargin requested more details in the issues affecting youth in the community. Also, staff Bautista recommended to include Pampered Princess Party, Breakfast with Santa and Youth Community Social attendance numbers. For example, one-hundred and seventeen (117) participants participated in the Pampered Princess Party and forty (40) volunteers assisted with the event. XII. COMMITTEE REPORTS A. Summary of General Plan Advisory Committee Meeting Commissioner V. Sabharwal explained that the bulk of the presentation was on economic planning. The meeting was held back in March at the Gilroy Library Conference Room. City Council Member Cat Tucker was present as well as Mayor Roland Velasco. The committee plans to protect the Gilroy Outlets by keeping them efficient and sanitary. One thing the committee wants to build on is community education for parents and teens. This entailed overall health, education, language and life skills. Commissioner V. Sabharwal will continue to keep the commission up to date on any future General Plan Advisory Committee meetings. XIII. AGENDA ITEMS FOR NEXT MEETING Status for Commission Related Items for Upcoming Budget Cycle for 2020-2021. Recap on May Presentation to City Council. Gilroy Youth Commission Goals for 2019-2020 Year. The Commission didn’t vote on this item after the motions were made. They will need to motion and vote on this item at their next meeting. XIV. STAFF COMMENTS Staff Bautista praised the Youth Commission, Chair A. Sabharwal and Vice Chair Fajardo for all their efforts and hard work. XV. ADJOURNMENT A motion was made by Vice Chair Fajardo to adjourn the meeting. The motion was seconded by Commissioner Lopez. The motion carried with a 11-0-0 vote. Chair A. Sabharwal adjourned the meeting at 7:17 P.M. Page 4 of 4 XVI. FUTURE MEETINGS The next regular meeting of the Gilroy Youth Commission will be held on Monday, May 13, 2019 at 6:00 p.m. in the Gilroy Senior Center Meeting Room. Vince Bautista, Recreation Specialist City of Gilroy Youth Commission Advisor Recording Secretary