12/09/2019 Youth Commission Regular Meeting Adopted 01/13/2020
CITY OF GILROY
YOUTH COMMISSION
REGULAR MEETING
DECEMBER 9, 2019
6:00 p.m.
Senior Center Meeting Room
7371 Hanna Street
Gilroy, CA 95020
MINUTES
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I. CALL TO ORDER
The regular meeting of the Youth Commission was called to order by Chair Song at
6:03 p.m.
II. FLAG SALUTE
The flag salute was led by Chair Song.
III. ROLL CALL
Members Present: Commissioner Bryan Alonso (late 6:08 p.m.), Commissioner
Kenneth Apte, Commissioner Joshua Martinez, Vice Chair Senna Kolagotla,
Commissioner Edwin Lopez, Chair Paul Song, Commissioner Jane Tovar (late
6:10 p.m.), Commissioner Augusta Schulte, and Commissioner Serena Ramirez.
Members Excused: Commissioner Vikash Sabharwal, Comimissioner Elizabeth
Van Sambeek
Members Absent: None
Staff Present: Vince Bautista
IV. SECRETARY'S REPORT
The meeting packet was posted on the City’s website on Tuesday, December 3,
2019 at 4:35 p.m. and the agenda was posted in the Public Notice Cabinet on
Tuesday, December 3, 2019 at 2:45 p.m.
V. APPROVAL OF MINUTES
A. November 18, 2019
Motion was made by Commissioner Kolagotla to approve the minutes of the
November 18, 2019 regular meeting as written. The motion was seconded by
Commissioner Schulte. The motion carried with a 9-0-2 vote (absent:
Commissioner Sabharwal and Commissioner Van Sambeek).
RESULT: ACCEPTED
VI. APPROVAL OF AGENDA
Motion was made by Commissioner Lopez to approve the minutes of the
December 9, 2019 regular meeting as written. The motion was seconded by
Commissioner Ramirez. The motion carried with a 9-0-2 vote (absent:
Commissioner Sabharwal and Commissioner Van Sambeek).
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VII. AWARDS/RECOGNITIONS
None.
VIII. INTRODUCTIONS
None.
IX. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
None.
X. NEW BUSINESS
A. Brainstorm of Events for the Year.
1. Report (Chair Song)
2. Public Comment
3. Possible Action:
Receive and comment on the Youth Commission involvement with
Events for the year.
Career Fair: The Gilroy Youth Commission commented on hosting a career
fair for middle school, high school, and college students. This is an
employment and/or career opportunity for those who are interested. Anyone
is welcome to attend. Some categories that the Commission had in mind a re
law, health, medicine, business, government, education, and other services.
The Commission will gather a better sense of participation of vendors once
they reach out to vendors.
The Commission is looking for an indoor venue to host this event. Wheeler
Community Center is a possibility and availability. The time discussed was
between eleven (11) to one (1), which would be around lunch time. The
Commission is considered May 2020 or November-December 2020 for next
years Commission. Staff Bautista is going to move forward with this
discussion and look at location and availability. Further discussion will take
place next meeting for possible action.
B. Pampered Princess Party Event.
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1. Report (Chair Song)
2. Public Comment
3. Possible Action:
Receive and comment on the Pampered Princess Party Event on
Saturday, March 7, 2020.
Chair Song led the discussion of the planning of events for the year. The
Pampered Princess Party will take place on March 7, 2020 from 9:30 to
11:30 a.m. Previous individual roles and experience were explained from
current commissioners. Chair Song led the way by asking each
commissioner to volunteer to their interested section. At the next meeting,
each section will present their budget request for the event.
1. Chair - Commissioner Kolagotla will take the lead and oversee all assigned
groups and volunteers. Commissioner Kolagotla took on this role last year.
2. Vice Chair: Commissioner Ramirez will follow Commissioner Kolagotla foot
steps and assist with any duties.
3. Hair - Commissioner Tovar will be in charge of recruiting six (6) to ten (10)
volunteers for hair.
4. Nails - Commissioner Kolagotla will oversee nails again. She will be assisted by
Commissioner Schulte. Both are required to recruit approximately ten (10)
volunteers.
5. Arts and Crafts - Commissioner Song, Commissioner Apte, and Commissioner
Martinez will oversee all arts and crafts. Supplies discussed from last years arts
and crafts were two-hundred (200) crowns, color pages, stickers and jewels.
Four (4) volunteers are needed for this group.
6. Photo Booth - Commissioner Tovar will get in touch with previous
Commissioners. She will see if they have interest in volunteering for the event.
Commissioner Fajardo and Commissioner Chargin managed the photo
booth last year.
7. Face Painting - Commissioner Ramirez will be in charge of face painting. Three
(3) to four (4) volunteers are needed for this group. Commissioner Apte
recommended in recruiting volunteers from GECA.
8. Music - Staff Bautista will be the lead for music. No volunteers are needed.
9. Publicity - Every Commissioner and staff will provide personal outreach for the
event. Social media, flyers to businesses and schools, activity guide and word
of mouth.
10. Donations - Chair Song will be in charge of donations. Last year, Chair
Sabharwal was able to receive a donation from Costco for $50.00.
11. Flyer - Staff Bautista and recreation will manage the flyer and share with the
Commission.
12. Hula - The Commission agreed to bring back the Hula dancers. Staff Bautista
will be inviting Hula to join the 2020 event in March.
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13. Food - Commissioner Lopez and Commissioner Alonso will be in charge
with set up of food. Two volunteers are needed.
XI. OLD BUSINESS
A. Yack Attack Annoucement
Staff Bautista informed the Youth Commission that the Pampered Princess Party
event is the same day as the Yack Attack event in Sunnyvale. Unfortunately, both
events are on Saturday, March 7, 2020 and will overlap. Since the Commission puts
on the Pampered Princess Party, the Commission will focus on this event.
B. Gilroy Holiday Parade Experience.
1. Report (Chair Song)
2. Public Comment
3. Possible Action:
Receive and comment on the Youth Commission experience with the
Gilroy Holiday Parade.
The Gilroy Commission had a fun and interesting experience to say the
least. The Holiday Parade event was raining, cold and windy. Due to the
rain, the Commission walked in front of Santa's Cadillac. The Commission
mentioned that they were soaked towards the end of the event. The
Commission agreed that they will all be better prepared for the weather next
year.
C. Confirmation for Breakfast with Santa Event.
The Youth Commission agreed to volunteer for Breakfast with Santa on Saturday,
December 14, 2019. Last year, members of the Commission volunteered their time
with arts and crafts, and pictures. This is not a Commission sanctioned event and
attendance is voluntary. The following Commissioners agreed to volunteer:
- Commissioner Elizabeth Van Sambeek
- Commissioner Joshua Martinez
- Commissioner Bryan Alonso
D. Refine Youth Commission Mission Statement.
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1. Report (Chair Song)
2. Public Comment
3. Possible Action:
Receive and comment on Youth Commission Mission Statement.
"For the 2019-2020 year, the Gilroy Youth Commission strives to organize
events that inspire and enrich the youth of Gilroy. To achieve this goal, we
will expand the Pampered Princess Party and hone our leadership skills
through Yack Attack to better impact and advocate for the youth."
Motion was made by Commissioner Apte to move this discussion to
the Monday, January 13, 2020 regular meeting as written. The motion
was seconded by Chair Song. The motion carried with a 9-0-2 vote
(absent: Commissioner Sabharwal and Commissioner Van Sambeek).
XII. COMMITTEE REPORTS
None.
XIII. AGENDA ITEMS FOR NEXT MEETING
The Gilroy Youth Commission requested the following items to be listed on the
next agenda:
1. Career Fair Update
2. Breakfast with Santa Review
3. Pampered Princess Party Event Breakdown
4. Revisit Youth Commission Mission Statement
A motion was made by Commissioner Kolagotla to approve the agenda items
for next meeting. The motion was seconded by Commissioner Apte. The
motion carried with a 9-0-2 vote (absent: Commissioner Sabharwal and
Commissioner Van Sambeek).
XIV. STAFF COMMENTS
Staff Bautista thanked the Commission for volunteering at the 2019 Holiday
Parade.
XV. ADJOURNMENT
A motion was made by Chair Song to adjourn the meeting. The motion was
seconded by Commissioner Kolagotla. The motion carried with a 9-0-2 vote
(absent: Commissioner Sabharwal and Commissioner Van Sambeek). Chair
Song adjourned the meeting at 7:07 p.m.
XVI. FUTURE MEETINGS
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The next regular meeting of the Youth Commission will be held Monday, January
13, 2020 at 6:00 p.m. in the Gilroy Senior Center Meeting Room, 7371 Hanna
Street, Gilroy, CA 95020.
Vince Bautista,
Recreation Coordinator
City of Gilroy Youth Commission Advisor
Recording Secretary