03/09/2020 Youth Commission Regular Meeting Adopted 11/09/2020
CITY OF GILROY
YOUTH COMMISSION
REGULAR MEETING
MARCH 9, 2020
6:00 p.m.
Senior Center Meeting Room
7371 Hanna Street
Gilroy, CA 95020
MINUTES
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I. CALL TO ORDER
The regular meeting of the Youth Commission was called to order by Chair Song at
6:03 p.m.
II. FLAG SALUTE
Flag salute was led by Chair Song.
III. ROLL CALL
Members Present: Commissioner Bryan Alonso, Commissioner Kenneth Apte,
Commissioner Joshua Martinez, Vice Chair Senna Kolagotla, Commissioner Edwin
Lopez, Commissioner Vikash Sabharwal (late 6:11 p.m.), Chair Paul Song,
Commissioner Jane Tovar, Commissioner Serena Schulte, and Commissioner
Serena Ramirez.
Members Excused: None
Members Absent: Commissioner Elizabeth Van Sambeek
Staff Present: Vince Bautista
IV. SECRETARY'S REPORT
The meeting packet was posted on the City’s website on Monday, March 2, 2020 at
11:10 a.m. and the agenda was posted in the Public Notice Cabinet on Monday,
March 2, 2020 at 11:17 a.m.
V. APPROVAL OF MINUTES
A. February 10, 2020
Motion was made by Commissioner Apte to approve the minutes of the
February 10, 2020 regular meeting as written. The motion was seconded by
Commissioner Lopez. The motion carried with a 10-0-1 vote (Absent:
Commissioner Van Sambeek).
RESULT: ACCEPTED
VI. APPROVAL OF AGENDA
Motion was made by Vice Chair Kolagotla to approve the agenda for Monday,
March 9, 2020. The motion was seconded by Commissioner Ramirez. The
motion carried with a 10-0-1 vote (Absent: Commissioner Van Sambeek).
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VII. AWARDS/RECOGNITIONS
None.
VIII. INTRODUCTIONS
None.
IX. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
None.
X. NEW BUSINESS
A. Youth Commission Presentation to Council.
Staff Bautista presented to the Youth Commission that the Commission will be
sharing a presentation to the Gilroy City Council following this years goals and
events. The two dates that were given are Monday, May 4, 2020 or Monday, May
18, 2020.
Motion was made by Chair Song to report to Council on May 18, 2020. The
motion was seconded by Vice Chair Kolagotla. The motion carried with a 10-0-
1 vote (Absent: Commissioner Van Sambeek).
XI. OLD BUSINESS
A. Update on the Santa Clara County Office Youth Voice Live 2020 event
Staff Bautista followed up with Santa Clara Office of Education Olivia Santillan on
the upcoming Youth Voice Live Event on Saturday, May 9, 2020. Olivia shared the
following options for the Gilroy Youth Commission to take place:
1. Attendance and participation in the days events and workshops.
2. Table Presentation: Civic Fair style using posters, tri-folds, media, to share an
action civics project.
3. Table for input, feedback, stakeholder engagement.
The Commission agreed to take part in option 1. However, they were interested in
having a table for input and feedback as well. The Commission requested an update
for the May 9, 2020 event. Time, place, duration, topics, etc. Staff Bautista will be
updating the Commission at the next regular meeting.
B. City of Gilroy 150th Anniversary event on Saturday, March 14, 2020.
Staff Bautista informed the Commission that they were assigned new roles for the
Gilroy 150th Anniversary event. The Commission is assigned face painting for the
event. Staff Bautista and Staff Bourke have received face paint and stencils for the
Commissions to utilize.
C. Pampered Princess Party Review.
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1. Report (Chair Song)
2. Public Comment
3. Possible Action:
Receive and comment on the outcome of the Pampered Princess
Party.
Chair Song led the discussion on the review of the Pampered Princess
Party. The Commission received 54 participants that attended the
event. The followings items were shared:
Arts/Craft:
- Chair Song and Commissioner Apte felt the crafts were self
explanatory and mentioned that a lot of parents assisted there
children. The arts and craft section went smooth and a lot of crowns
were not used.
Food:
- Commissioner Lopez and Commissioner Alonso shared that snacks
and waters were gone. The Commission purchased 40 waters and 40
fruit snacks.
Hair:
- Commissioner Tovar shared that she had a blast. The participants
loved the glitter spray. The bows and hair chalk were popular as well.
One product that can be useful next year is hair detangler. Also,
barbicide will need to be replaced.
Face Painting:
- Commissioner Sabharwal and Commissioner Ramirez stated that the
painting design kits were useful. Each kit had five stencils. This year
they had 10-11 volunteers and no lines.
Photo booth:
- The Commission enjoyed the backdrop and PVC Pipes for the photo
booth.
Nails:
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- Vice Chair Kolagotla mentioned that nails were smooth. They had a
lot of volunteers and would rotate every once in awhile. The
participants loved the sparkly colors. One thing to keep in mind for
next year is the bendable stickers to apply to the nails.
Overall, it was a great event. The Commission felt well prepared and
expected more participants.
RESULT: ANNOUNCED
D. Planning of the Career Fair Event.
1. Report (Chair Song)
2. Public Comment
3. Possible Action:
Receive and comment on the planning of the career fair event.
The Commission plans to offer the Career Fair Event in Fall of 2020.
The Commission is looking between January-February of next year.
The Commission agreed to communicate and find professionals to be
apart of the Career Fair. For example, Chair Song had interest from an
instructor at Gavilan. Commissioner Schulte mentioned that her father
is a firefighter. Also, the City Major is her neighbor. The Commission
wants to discussed further who can be of interest for this event. They
are going to reach out to other professionals. The Commission plans
for the event to take place in the Paseo Area between City Hall and the
Gilroy Library.
XII. COMMITTEE REPORTS
GPAC has finished with Committee meetings for the year.
XIII. AGENDA ITEMS FOR NEXT MEETING
1. Career Fair/ Occupation update
2. Review the 150th Anniversary
3. May Presentation to Council
4. Update on the Youth Voice Live Event by the Santa Clara Office of Education
5. Gilroy Innovators - Speakers
A motion was made by Commissioner Apte to approve the agenda items for
next meeting. The motion was seconded by Commissioner Schulte. The motion
carried with a 10-0-1 vote (Absent: Commissioner Van Sambeek).
XIV. STAFF COMMENTS
Staff Bautista commended the Youth Commission for there hard work and
successful event at the Pampered Princess Party.
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XV. FUTURE MEETINGS
The next regular meeting of the Youth Commission will be held Monday, April 13,
2020 at 6:00 p.m. in the Gilroy Senior Center Meeting Room, 7371 Hanna Street,
Gilroy, CA 95020.
XVI. ADJOURNMENT
Chair Song adjourned the meeting at 6:56 p.m.
Vince Bautista,
Recreation Coordinator
City of Gilroy Youth Commission Advisor
Recording Secretary