09/06/2018 Planning Commission Regular Meeting Adopted 10/04/2018Planning Commission
Regular Meeting
of
SEPTEMBER 6, 2018
SPECIAL MEETING 6:00 P.M.
Training Session on Voting System
Training was conducted with Planning Commissioners on the voting system.
REGULAR MEETING 6:30 P.M.
I.PLEDGE OF ALLEGIANCE
Chair Fischer called the meeting to order at 6:30 p.m. and led the Pledge of Allegiance.
II.REPORT ON POSTING THE AGENDA AND ROLL CALL
Office Assistant Zinnia Navarro announced that the agenda had been posted on August 30,
2018 @ 4:21 p.m.
Attendee Name Title Stat
us
Arriv
ed
Rebeca
Armendariz
Planning
Commissioner
Pres
ent
6:30
PM
Steve Ashford Planning
Commissioner
Pres
ent
6:30
PM
Casey Estorga Vice Chair Pres
ent
6:30
PM
Sam Kim Planning
Commissioner
Pres
ent
6:30
PM
Susan Rodriguez Planning
Commissioner
Pres
ent
6:31
PM
Rebecca Scheel Planning
Commissioner
Pres
ent
6:30
PM
Tom Fischer Chair Pres
ent
6:30
PM
III.APPROVAL OF MINUTES
Vice Chair Estorga moved to approve the meeting minutes of June 7, 2018 with the
following amendments: title name for Rebeca Armendariz should read Planning
Commissioner and Casey Estorga should read Vice Chair. In addition, under item# D, the
voting names should be listed out.
A.Meeting Minutes of June 7, 2018
RESULT:ANNOUNCED [6 TO 0]
MOVER:Casey Estorga, Vice Chair
SECONDER:Rebecca Scheel, Planning Commissioner
AYES:Armendariz, Ashford, Estorga, Kim, Scheel, Fischer
ABSTAIN:Rodriguez
IV.PRESENTATION BY MEMBERS OF THE PUBLIC
None.
V.PUBLIC HEARINGS
A.Consideration of a Citywide Zoning Ordinance Amendment to add a New Section
30.38.270 “Protected Tree Removal” to Chapter 30 of the Gilroy City Code (Z16-05)
1.Staff Report: Stan Ketchum, Senior Planner
2.Public Comment
3.Planning Commission Disclosure of Ex-Parte Communications
4.Possible Action:
a)Motion to adopt a resolution recommending that the City Council approve the Protected
Tree Removal ordinance Z16-05 [Project No. 16040038]) as requested. (Roll Call Vote)
At the beginning of his presentation, Senior Planner Ketchum informed the Commission
that, the City of Gilroy Government Ordinance Section 17A. 10(c) requires that any
document not posted on the City website 72 hours in advance of the meeting can only
be presented if a majority of the members of the Planning Commission approve
"following a showing by staff of good cause". Senior Planner Ketchum explained that
the revised version of the Draft Planning Commission Resolution had been distributed
by e-mail to the Commission and posted on the website on September 5, 2018.
Commissioner Kim motioned to approve accepting the revised resolution to be part of
the discussion; seconded by Commissioner Rodriguez
RESULT:APPROVE [UNANIMOUS]
MOVER:Sam Kim, Planning Commissioner
SECONDER:Susan Rodriguez, Planning Commissioner
AYES:Armendariz, Ashford, Estorga, Kim, Rodriguez, Scheel, Fischer
Consideration of a Citywide Zoning Ordinance Amendment to add a New Section 30.38.270
“Protected Tree Removal” to Chapter 30 of the Gilroy City Code (Z16-05)
1.Staff Report: Stan Ketchum, Senior Planner
2.Public Comment
3.Planning Commission Disclosure of Ex-Parte Communications
4.Possible Action:
a)Motion to adopt a resolution recommending that the City Council approve the Protected
Tree Removal ordinance Z16-05 [Project No. 16040038]) as requested. (Roll Call Vote)
RESULT:APPROVE [6 TO 1]
MOVER:Susan Rodriguez, Planning Commissioner
SECONDER:Rebeca Armendariz, Planning Commissioner
AYES:Armendariz, Estorga, Kim, Rodriguez, Scheel, Fischer
NAYS:Ashford
B.M 18-02 proposes an amendment to the policy entitled “Placement of Street
Furniture Objects in the Public Right of Way”. The particular amendment would
pertain to the pilot program which allows the establishment of parklets in Downtown
Gilroy. The recommended policy would eliminate the current pilot program and
provide a formalized permit process for the establishment and sponsorship of public
parklets.
1.Staff Report: Sue O'Strander, Deputy Director of Community Development
2.Public Comment
3.Planning Commission Disclosure of Ex-Parte Communications
4.Possible Action:
a)Motion to continue item off-calendar.
Ostrander stated we would like to continue to a future off calendar date.
RESULT:APPROVE [UNANIMOUS]
MOVER:Casey Estorga, Vice Chair
SECONDER:Rebecca Scheel, Planning Commissioner
AYES:Armendariz, Ashford, Estorga, Kim, Rodriguez, Scheel, Fischer
VI.OLD BUSINESS
VII.NEW BUSINESS
VIII.CORRESPONDENCE
IX.INFORMATIONAL ITEMS
A.Current Planning Projects (report attached)
B.Planning Staff Approvals (report attached)
X.PRESENTATION BY MEMBERS OF THE PLANNING COMMISSION
None.
XI.ORAL REPORTS BY COMMISSION MEMBERS
Chair Tom Fischer: Chair Fischer provided a brief summary on the following committees:
Bicycle Pedestrian Committee, and Gilroy Downtown Business Association High Speed
Rail Authority- No meeting; nothing to report.
Vice Chair Casey Estorga : Vice Estorga provided a brief summary on the City Council
Meetings held on June 4, 2018 and June 18, 2018. Street
Naming; No meeting; nothing to report.
Commissioner Armendariz: Commissioner Armendariz provided a brief summary on the
City Council Meetings for July 2, 2018 and Housing Advisory Committee.
Commissioner Steve Ashford: Commissioner Ashford provided a brief summary on the
Historic Heritage Committee.
Commissioner Sue Rodriguez: Commissioner Rodriguez provided a brief summary on the
City Council Meetings for August 6, 2018 and August 20, 2018. South County
Joint Planning Advisory Committee: No meeting, nothing to report
Commissioner Rebecca Scheel: Commissioner Scheel was unable to attend the last
General Plan Advisory Committee meeting.
XII.PLANNING DIVISION MANAGER REPORT
Deputy Director Sue O'Strander provided an update on the interactive tool called
YourVoice, the month of October is Community Development Planning month, coordination
with Chair Tom Fischer will take place to provide an annual report to City Council. A
$1,000.00 budget was approved for training opportunities for each committee, and
commission.
XIII.ASSISTANT CITY ATTORNEY REPORT
Nothing to report.
XIV.PLANNING COMMISSION CHAIR REPORT
Nothing to report.
XV.ADJOURNMENT to the Next Meetingtest of October 4, 2018 at 6:30 P.M.
Zinnia Navarro, Office Assistant