05/10/2018 Open Government Commission Regular Meeting Adopted 08/23/20181
Open Government Commission Minutes
12/5/2017
GILROY OPEN GOVERNMENT COMMISSION
Minutes
May 10, 2018
I. OPENING
A. Call to Order and Roll Call
Chairperson Esposito called the meeting to order at 7:02 p.m.
ROLL CALL:
Present: Chairperson Robert Esposito, Commissioner Jon Newland, Commissioner
Amanda Rudeen
Excused: Commissioner Alison Beach
Absent: Commissioner James Weaver
B. Welcome Newly Appointed Commissioner Amanda Rudeen
Commissioner Rudeen introduced herself and the members welcomed her to the
Commission.
II. PRESENTATIONS TO THE OPEN GOVERNMENT COMMISSION
A. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE
AGENDA BUT WITHIN THE COMMISSION’s SUBJECT MATTER JURISDICTION
Bicycle Pedestrian Commission Chair Hilton spoke on the possibility of the City
videotaping Board and Commission meetings, explaining that there were benefits to the
public in having video of meetings available for viewing on the City website. He asked the
Commission to consider the item at their next meeting.
III. CONSENT CALENDAR
A. Approval of the Minutes of December 5, 2017
Motion on Item III.A.
Motion was made by Chairperson Esposito, seconded by Commissioner Rudeen
and carried with a 3-0-2 vote to accept the minutes. (Commissioners Beach and
Weaver absent).
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IV. UNFINISHED BUSINESS
There was none.
V. NEW BUSINESS
A. Quarterly Review of Public Records Requests Per Gilroy Code Section 17A.35 (c)
(Fourth Quarter, 2017 and First Quarter, 2018)
The staff report was presented by City Clerk Freels.
There were no public comments.
Motion on Item V.A.
Motion was made by Chairperson Esposito, seconded by Commissioner Rudeen
and carried with a 3-0-2 vote to approve the item (Commissioner Beach and Weaver
absent).
B. Selection of Chair and Vice Chair
There were no public comments
Motion on Item V.B.
Motion was made by Chairperson Esposito, seconded by Commissioner Rudeen
and carried with a 3-0-2 vote to appoint Commissioner Jon Newland as Vice Chair
and Commissioner Esposito as Chair. (Commissioners Beach and Weaver absent).
VI. CITY ADMINISTRATOR’S REPORT
City Administrator Gonzalez spoke on the upcoming mid-cycle budget report being
prepared detailing the revenue needs of the future and impacts of PERS in the future. He
spoke on the increased service demands and the need to find revenue for the future. He
then spoke on the audio and video upgrades taking place in the chambers including a
new projection screen and improved audio speaker systems for the public areas. He then
spoke on the concept of video streaming City Board and Commission meetings
describing the procedural process of the recommendation, including identification of fiscal
impacts and records retention needs that the Council would consider.
VII. CITY CLERK’S REPORT
City Clerk Freels introduced Deputy City Clerk Suzanne Guzzetta, highlighting her
involvement in the City Clerk’s Office, and breadth of experience in the role. She
described the work Suzanne was conducting in assessing the needs of the 15 Boards
and Commissions of the City, and current project of digitizing the Building Division
records.
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Chairperson Esposito asked if there was any notification available to a personal device to
let the Commissioners know that they had City email when it came in.
VII. CITY ATTORNEY'S REPORT
A. Update on the California Law Revision Commission Proposed Recodification of
the California Public Records Act
Assistant City Attorney Houston described the work of the California Law Revision
Commission in re-codifying the California Public Records Act and her involvement with
the League of California Cities Public Records Act Committee in addressing the changes.
She then spoke on the City of Pasadena Police Officers Association “reverse PRA” case .
VIII. REPORTS OF COMMISSION MEMBERS
There were no reports.
IX. FUTURE COMMISSION INITIATED AGENDA ITEMS - SET NEXT MEETING DATE
Chair Esposito suggested that the presentation by Bicycle Pedestrian Commission Chair
Hilton to Recommend Video Recording Select City Board and Commission Meetings be
added to the next agenda. The Commissioners agreed to agendize the item.
The Commissioners selected August 23, 2018 at 7:00 p.m. as their next quarterly meeting
date.
IX. ADJOURNMENT at 8:03 p.m.
/s/ SHAWNA FREELS, MMC
City Clerk