03/28/2019 Open Government Commission Regular Meeting Adopted 05/09/2019
Open Government Commission Special Meeting Minutes
3/28/19
GILROY OPEN GOVERNMENT COMMISSION
Special Meeting Minutes
March 28, 2019
I. OPENING
A. Call to Order and Roll Call
Chairperson Esposito called the meeting to order at 7:0 1 p.m.
B. Welcome Newly Appointed Commissioners Rebecca Scheel and Diana Bentz
Commissioners Scheel and Bentz were welcomed by the Chair and they introduced
themselves.
ROLL CALL:
Present: Commissioner, Chairperson Robert Esposito, Commissioner Diana Bentz,
Commissioner Rebecca Scheel
Ab sent: Commissioners Alison Beach and James Weaver
II. PRESENTATIONS TO THE OPEN GOVERNMENT COMMISSION
A. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE
AGENDA BUT WITHIN THE COMMISSION’s SUBJECT MATTER JURISDICTION
There were none.
B. Presentation of the City of Gilroy Board, Commission &Committee Member
Handbook
City Clerk Freels presented the handbook and Assistant City Attorney Houston further
provided further clarification on a variety of sections.
The Commissioners asked a variety of questions about the guide.
There were no public comments.
III. CONSENT CALENDAR
A. Approval of the Minutes of November 8, 2018.
Open Government Commission Special Meeting Minutes
3/28/19
There were no public comments.
Motion on Item III. A.
Motion was made by Chairperson Esposito, seconded by Commissioner Scheel
and carried 3-0-2 (Commissioners Weaver and Beach absent) to approve the
November 8, 2018 minutes.
IV. UNFINISHED BUSINESS
There was none.
V. NEW BUSINESS
A. Quarterly Review of Public Records Requests Per Gilroy Code Section 17A.35 (c)
(Fourth Quarter, 2018)
City Clerk Freels presented the item.
The Commissioners had a variety of questions regarding the process of filling requests
electronically, and what was included in response to certain categories of records.
There were no public comments.
Motion on Item V.A.
Motion was made by Chairperson Esposito, seconded by Commissioner Bentz and
carried 3-0-2 (Commissioners Weaver and Beach absent) to receive the report
B. Review of Recently Adopted Emergency Ordinance Repealing Sections 17A.24
(6) and (8) of the Gilroy City Code
The staff report was presented by Assistant City Attorney Houston.
There were no public comments.
C. Appointment of Vice Chair
The item was presented by City Clerk Freels
There were no public comments.
Motion on Item V. C.
Motion was made by Chairperson Esposito, seconded by Commissioner Scheel
and carried 3-0-2 (Commissioners Weaver and Beach absent) to appoint
Commission Bentz as Vice Chair.
Open Government Commission Special Meeting Minutes
3/28/19
VI. CITY ADMINISTRATOR’S REPORT
There was none.
VII. CITY CLERK’S REPORT
A. Presentation of New Public Records Portal
City Clerk Freels showed the Commission the Public Records Portal on the City website.
Commissioners had positive comments on the new portal and spoke to connectivity and
use on a mobile device.
VIII. CITY ATTORNEY'S REPORT
A. Update on the California Law Revision Commission Proposed Recodification of
the California Public Records Act
The staff report was presented by Assistant City Attorney Houston.
There were no public comments.
IX. REPORTS OF COMMISSION MEMBERS
There were none.
X. FUTURE COMMISSION INITIATED AGENDA ITEMS
The Commission agreed to agendize potential training options on the next agenda.
XI. ADJOURNMENT
The meeting adjourned at 8:52 p.m.
/s/ Shawna Freels, MMC
City Clerk