02/09/2023 Open Government Commission Regular Meeting Adopted 05/11/2023
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City of Gilroy
Open Government Commission Regular Meeting Minutes
Thursday, February 9, 2023 | 6:00 PM
1. CALL TO ORDER
Meeting was called to order at 6:00 PM by Commissioner Bentz.
2. ROLL CALL
Present: Diana Bentz, Commissioner
Karen Enzensperger, Commissioner
Terence Fugazzi, Commissioner
Jessica Irwin, Commissioner
Shayne Somavia, Commissioner
3. WELCOMING OF THE NEWLY APPOINTED AND REAPPOINTED COMMISSIONERS
4. SELECTION OF THE 2023 CHAIRPERSON AND VICE-CHAIR
Motion: To nominate Commissioner Bentz as Chair of the Open Government
Commission
RESULT: PASS
MOVER: Karen Enzensperger, Commissioner
SECOND: Terence Fugazzi, Commissioner
AYES: Commissioner Bentz, Enzensperger, Fugazzi, Irwin, and Somavia
Motion: To nominate Commissioner Enzensperger as Vice-Chair of the Open
Government Commission
RESULT: PASS
MOVER: Diana Bentz, Chair
SECOND: Shayne Somavia, Commissioner
AYES: Chair Bentz, Commissioner Enzensperger, Fugazzi, Irwin, and Somavia
Commissioner Bentz and Enzensperger were appointed as Chair and Vice-Chair of the
Open Government Commission for the 2023 Calendar Year, respectively.
5. PRESENTATIONS TO THE OPEN GOVERNMENT COMMISSION
5.1. Mayor’s Presentation to the Open Government Commission
Mayor Blankley provided a presentation to the Open Government Commission.
5.2. Presentation of Plaque to Outgoing Commissioner Rebecca Scheel
The item was tabled to the next regular meeting.
5.3. Public Comments by Members of the Public on Items not on the Agenda
but within the Commission’s Subject Matter Jurisdiction
Maria Aguilar inquired about the $100,000.00 grant for Downtown. City
Administrator Forbis provided a response to her inquiry.
Commissioner Bentz welcomed newly appointed Commissioners Fugazzi and Somavia.
Commissioner Bentz, Fugazzi, and Somavia made brief comments.
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Regular Meeting Minutes
6. CONSENT AGENDA
Chair Bentz opened public comment. There being no speakers, Chair Bentz closed public
comment.
MOTION: Approve the Consent Calendar.
RESULT: Pass
MOVER: Shayne Somavia, Commissioner
SECONDER: Jessica Irwin, Commissioner
AYES: Chair Bentz, Vice-Chair Enzensperger, Commissioner Fugazzi, Irwin, and Somavia
6.1. Approval of the November 10, 2022 Regular Meeting Minutes
A motion was made to approve the minutes.
7. UNFINISHED BUSINESS
7.1. Amendment to Section 6 of the Open Government Commission Bylaws as
Required by City Council Resolution No. 2022-58
City Clerk Pham provided a brief presentation and responded to Commissioners
questions.
Chair Bentz opened public comment. There being no speakers, Chair Bentz
closed public comment.
Motion: Adopt the Amendment to Section 6 of the Open Government
Commission Bylaws as Required by City Council Resolution 2022-58.
RESULT: Pass
MOVER: Shayne Somavia, Commissioner
SECONDER: Karen Enzensperger, Commissioner
AYES: Chair Bentz, Vice-Chair Enzensperger, Commissioner Fugazzi, Irwin,
and Somavia
8. NEW BUSINESS
8.1. Quarterly Review of Public Records Requests Per Gilroy Code Section
17A.35 (c) (Fourth Quarter, 2022)
City Clerk Pham provided a brief presentation and responded to Commissioners
questions.
Chair Bentz opened public comment. There being no speakers, Chair Bentz
closed public comment.
The Commission received the report.
8.2. Initiated Agenda Item – Knowing Your Right When Requesting a Public
Record
City Administrator Forbis provided brief presentation on the item and responded
to Commissioner questions.
Commissioner discussion ensued regarding the item.
Chair Bentz opened Public Comment. There being no speakers, Chair Bentz
closed Public Comment.
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Regular Meeting Minutes
City Administrator Forbis stated that staff will update the City’s front webpage to
increase public awareness of receiving public records and records requests.
8.3. Initiated Agenda Item – Hybrid Meetings
City Administrator Forbis provided a brief presentation on the item and
responded to Commissioner questions.
Commissioner discussion ensued about the item.
City Administrator Forbis requested the commission to table the item to item 8.6.
8.4. Initiated Agenda Item – Promoting OGC on the City Website
City Administrator Forbis gave staff presentation and responded to
Commissioner questions.
Chair Bentz opened public comment. There being no speakers, Chair Bentz
closed Public Comment.
8.5. City Council Correspondence Usage
City Administrator Forbis gave staff presentation and responded to
Commissioner questions.
Chair Bentz opened public comment. There being no speakers, Chair Bentz
closed Public Comment.
8.6. FY 24 and FY 24 Open Government Commission Workplan
City Administrator Forbis gave staff presentation and responded to
Commissioner questions.
Chair Bentz opened public comment. There being no speakers, Chair Bentz
closed Public Comment.
8.7. Open Government Commission Training Plan
City Administrator Forbis gave staff presentation and responded to
Commissioner questions.
Chair Bentz opened public comment. There being no speakers, Chair Bentz
closed Public Comment.
A special meeting was requested by City Administrator Forbis to discuss this
item. The commission unanimously decided to hold a special meeting on
Wednesday, March 22, 2023, at 6:00 PM.
6.ADJOURNMENT
The meeting was adjourned by Chair Bentz at 7:12 PM.
I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a special
meeting of the Gilroy Open Government Commission.
Thai Nam Pham, CMC, CPMC
City Clerk