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04/22/2014 Bicycle Pedestrian Commission Regular Meeting Adopted 05/27/2014 Bicycle Pedestrian Commission Meeting Minutes April 22, 2014 1 CITY OF GILROY BICYCLE PEDESTRIAN COMMISSION REGULAR MEETING MINUTES Tuesday April 22, 2014 6:00 p.m. City Council Chambers City Hall 7351 Rosanna Street Gilroy, CA 95020 KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE. Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204/shawna.freels@cityofgilroy.org. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department at (408)846-0546. Notification 48 hours prior to the meeting will enable the City to make reas onable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) CALL TO ORDER – 6:00 p.m. ROLL CALL Libby Lai, Vice-Chair, Conrad Lather, Tony Marandos, Chair ABSENT Eldon Chappell – Excused TARDY Thomas Muniz – 6:03 p.m. ALSO PRESENT Mayor Don Gage Henry Servin, City Transportation Engineer Nadia Garcia, Office Assistant I Materials related to an item on this agenda submitted to the Bicycle Pedestrian Commission after distribution of the agenda packet are available for public inspection with the agenda packet in the lobby of Administration at City Hall, 7351 Rosanna Street during normal business hours. These materials are also available with the agenda packet on the City website at www.cityofgilroy.org Bicycle Pedestrian Commission Meeting Minutes April 22, 2014 2 COMMISSION SECRETARY’S REPORT ON POSTING THE AGENDA The agenda for the Tuesday, April 22, 2014, Bicycle Pedestrian regular meeting was posted on Friday April 18th, 2014 in the window of the foyer close to the Council Chambers and online by Susan Johnson. PRESENTATIONS TO COMMISSION A. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITE MS NOT ON THE AGENDA, BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE BICYCLE PEDESTRIAN COMMISSION Please limit your comments to 3 minutes (This portion of the meeting is reserved for persons desiring to address the commission on matters not on the agenda. The law does not permit Commission action or exten ded discussion of any item not on the agenda except under special circumstances. If Commission action is requested, the Commission may place the matter on a future agenda.) Public Present: No public presentations B. Mayor Gage’s annual presentation to Bicycle Pedestrian Commission – Mayor Gage gave an introduction and explained he was present to provide updates regarding City issues listed below and to answer any questions the commission had. Mayor Gage opened up tal king about Roundabouts and informed the commission that the City has 4 roundabouts in progress and he also provided the commission with statistical data to further endorse the safety of the roundabouts. Mayor Gage also informed the commission that the cur rent negotiations with Public Safety departments are being done without any outside consultants and/or attorneys. The next topic that Mayor Gage discussed was the progress of the Glen Loma Project. He stated that the tentative map has just been approved for the first phase of 369 homes and construction will begin late spring/early summer of 2014. The Filice project (Glen Loma) promises to relieve traffic congestion, especially at Solorasano Middle School which is currently a major concern. Mayor Gage included that the Glen Loma Project will create walkable and bikeable communities by connecting bicycle paths to get to Christmas Hill Park, Solorasano Middle School, and other surrounding neighborhoods. He mentioned that the lifetime of the project will bring approximately 1700 new homes, new neighborhood parks, and a new fire station. Mayor Gage also touched on the topic of the City budget. He stated that the City currently has a healthy balanced budget for 2013-2015, which includes the staffing of 3 new full time Police Officers, and 3 new full time Fire Fighter’s, as well as a few other new full time staff positions that were eliminated in the 2007/2008 cuts. According to Mayor Gage, Sales tax revenue is going up, but has not yet reached 2007 levels. Mayor Gage then discussed how the City is working with business, more specifically auto dealers to rename the overpass at 10th and Chestnut to Auto Mall Parkway, which will bring in more auto dealership business. He said that the sign change could take 14-18 months. The Mayor also pleased to update us on the downtown URM buildings and was happy to announce that the number of URM buildings has gone from 18 to 3, all 15 are in proce ss and on schedule for completion! Finally he discussed the upcoming road expansions on Santa Teresa Blvd. and Highways 25 and 101 to improve traffic conditions. Mayor Gage then responded to questions and concerns from the council regarding bicycle lanes and paths throughout the new Glen Loma development as well as what changes would be made on Santa Teresa and through the 101 and Monterey Rd. expansion , and he answered questions in regards to the new sign ordinance. Bicycle Pedestrian Commission Meeting Minutes April 22, 2014 3 APPROVAL OF MINUTES Commissioner Muniz made a motion to approve the minutes of the Tuesday, March 25th, 2014 Bicycle Pedestrian Commission regular meeting as written. The motion was second by Commissioner Lai, and hearing no objections it was so ordered. OLD BUSINESS A. General Plan Update Discussion – Henry Servin, Transportation Engineer gave a brief update and stated that the program is going along well and that all is on schedule. Commissioner Muniz was in attendance at the last meeting and he discussed the Vision Statement. He recited the two statements that the committee had to choose from and pointed out how the Vision of Gilroy is currently being viewed and he said that the statement is being based on the 10 guiding principles. Commissioner Muniz also wanted to mention that there was a diverse group present and that many ideas came from youth participants. Action: Chair Marandos asked for a an email to update the commission about topics of the meetings so that anything pertaining to the Bicycle Pedestrian Commission could be discussed and quested could be presented at the meetings. NEW BUSINESS A. Bike to Work Day - Henry Servin, Transportation Engineer gave a brief report and updated in regards to the annual Bike to Work Day. He stated that three Energizer locations would be hosted around the city at three different times. Chair Marandos stated that he attended the Downtown Associations board meeting and announced the bike to work day effort and merchants did agree to participate by offering discounts to bikers. In addition Chair Marandos also arranged for bicycle parking at the Pinnacle Bank and he was able to get volunteers lined up to park bikes during the lunch hour. Henry Servin, Transportation Engineer informed the commission that was seeking a City Council proclamation at the May 5th City Council meeting. Commissioner Lai will contact Mr. Hentschke so he can attend. B. Recognition Award for Curt Hentschke (To award his great efforts to encourage bike riders through his column in the Out and About Magazine) – Henry Servin, Transportation Engineer would like to forward the proclamation to Commissioner Lai and all other commissioners for final review and editing. Once council has revised and approved document, he stated he would forward to the City Clerk’s office to include in the Agenda for next Council meeting. C. Complete Streets Policy- Henry Servin, Transportation Engineer gave a brief update. He stated that s part of General Plan update; he has been able to engage staff to allow the Bicycle Pedestrian Committee to present what they believe to be Complete Streets. Henry is welcoming any commissioners to meet and discuss what should be included in the presentation and invites commissioners to work together to a power point to present to Committee. The hope is that the General Plan update will include the Bicycle Pedestrian Commissions language as a part of the Complete Streets policy. Bicycle Pedestrian Commission Meeting Minutes April 22, 2014 4 CORRESPONDENCE- NONE COMMISSIONER’S REPORTS A. Valley Transportation Authority Bicycle & Pedestrian Advisory Committee Meeting- Henry Servin, Transportation Engineer said that since Commissioner Muniz would not be able to attend due to schedule conflict with City of Gilroy’s General Plan Update Committee meetings, Henry Servin contacted Valley Transportation Authority to ask for suggestions about how South County could continue having representation. A conclusion was reached that by a motion Henry could solicit the position and general public could apply and the commission could vote to determine who could be sent as a delegate to the VTA-BPAC meetings to represent Gilroy. Commissioner Muniz suggested that applicants should have vested interest and preferably live in Gilroy. Action: Commissioner Lai moved to direct Henry Servin to procure a process to begin an application process through the City Clerk’s office. STAFF COMMENTS A. Henry Servin scheduled Sidewalk Café follow up discussion for next meeting, but he did state that Council had released a fee schedule so that nominal fees would be assessed and he gave a brief explanation of fees. B. Henry Servin informed the commission that a system has been established to work with City code enforcement. He said it was created to enhance not diminish downtown appearance. C. Henry Servin informed the commission that the Annual presentation to City Council has been scheduled to take place on July 1st. AGENDA ITEMS FOR NEXT MEETING: Development Reviews Adjourn: 7:57 p.m. ADJOURNMENT TO THE REGULAR MEETING OF Tuesday, May 27, 2014 AT 6:00 PM