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09/25/2018 Bicycle Pedestrian Commission Regular Meeting Adopted 10/23/2018 MINUTES OF BICYCLE PEDESTRIAN COMMISSION REGULAR MEETING TUESDAY, SEPTEMBER 25, 2018 1. CALL TO ORDER 6:05 p.m. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Zachary Hilton - Chairperson Chad Reeder - Vice Chairperson (Excused Absence) Leonardo Gonzalez (Excused Absence) Lionel Gonzalez Sean Reedy ALSO PRESENT Gary Heap, City Engineer/Transportation Engineer Robert Carrera, Acting Management Analyst Trainee 4. COMMISSION SECRETARY’S REPORT ON POSTING THE AGENDA The agenda for the Bicycle Pedestrian regular meeting was posted on Friday, September 21, 2018, at 3:22 p.m. in the City Hall announcement window near the Council Chambers and online in keeping with provisions of the California Brown Act. 5. CEREMONIAL ITEMS There were none. The Bicycle Pedestrian Commission Monthly Award for the month of September to Anthony Fuccella is postponed until the October meeting. 6. PUBLIC PRESENTATIONS TO COMMISSION A. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE AGENDA BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE BICYCLE PEDESTRIAN COMMISSION  Bruce Morasca from the Arts & Culture Commission thanked the Bicycle Pedestrian Commission for the new bicycle racks in downtown. B. Valley Transportation Authority Bicycle Pedestrian Advisory Committee (VTABPAC) Report:  VTABPAC Member Carolyn Schimandle submitted a report to the Commission and provided brief additional comments on top of the report. 7. CONSENT CALENDAR The following items on the consent calendar were approved unanimously A. Minutes of the 8/28/2018 Meeting B. Approval of three (3) Applications for Bicycle Rack Decals C. Updated Training Options for Commissioners Report D. Thank you letter to the Public Works Department for Installing Decorative Bike Racks E. Thank you letter to City Council for Approving Training Budget F. Thank you letter to Silicon Valley Leadership Group for Matching Donations for the Specialized Foundation Riding For Focus Program 8. OLD BUSINESS A. General Plan Advisory Committee (GPAC) Update:  There was no report. B. Bicycle Pedestrian Commission Monthly Award Nomination:  Chairperson Hilton proposed to hold off nominating another award winner until the October meeting so that they can present the award to Anthony Fuccella. The Commission concurred. C. Safe Routes to School (SRTS) Update:  Commissioner Reedy provided an update that he will be in contact with the Santa Clara County Public Health Department and the Gilroy Unified School District to determine scheduling and follow up on the action plan that was developed. Next month will be International Walk to School day. Attended a parent meeting at Luigi Aprea Elementary School to encourage parent involvement.  Chairperson Hilton added that he also attended a parent meeting at El Roble Elementary School to meet-and-greet and encourage parents to participate in SRTS. Reached out to Kristi Abrams regarding a new development project along Monterey Road called the Monterey Apartments so that he can provide a SRTS summary for the project. Congratulations to Commissioner Reedy for becoming a League Cycling Instructor. 9. NEW BUSINESS A. Water Access Policy:  Chairperson Hilton provided a report on developing a Citywide Water Access Policy for public facilities. Developing a Water Access Policy can achieve one of the strategies on the Santa Clara County Public Health’s Healthy Cities Program. Chairperson Hilton motioned to recommend the adoption of model language for a standard Water Access Policy, Commissioner Reedy seconds, and the motion carried unanimously. B. Presentation of City Policy Governing Board, Commission and Committee Attendance:  Acting Management Analyst Trainee Carrera provided the commission a presentation on the new City policy governing board, commission and committee attendance that was adopted by City Council on September 10, 2018. Chairperson Hilton requested that the staff liaison (Carrera) send a follow up email to the Commission on this policy and to include the staff liaison’s contact information. Acting Management Analyst Trainee Carrera also added that by the October meeting, he will bring forth an updated version of the Bicycle Pedestrian Commission Bylaws to incorporate this new policy and the new Bicycle Pedestrian Commission Ordinance subject to formal adoption by Council on October 1st for the Commission to consider and adopt.  The Commission also engaged in discussion regarding whether they want to modify the frequency of Bicycle Pedestrian Commission meetings held in a calendar year. The Commission agreed to keep the current format of holding monthly meetings and cancelling meetings on a case-by-case basis. C. November 5th Presentation to Council:  Chairperson Hilton reported that he will be putting together a presentation similar to the presentation from last year and will ask Commissioners for their notes and input. The Chairperson would like to see all the Commissioners participate in the presentation if possible. 10. CORRESPONDENCE Let’s all go to the Park 2018! 11. COMMISSIONER’S REPORTS A. Chairperson Zachary Hilton:  The Santa Clara County Public Health Department needs the City to do regular bike ped counts for their ATP grant.  Ordinance adding additional roles to the Bicycle Pedestrian Commission was introduced unanimously by the City Council and will be subject to formal adoption at the October 1st City Council meeting.  Received first check for bicycle rack decals. Will ask City/Transportation Engineer Heap to create a bike project fund similar to what the Public Art Committee has to help fund bicycling projects. Three spots are still available for bicycle rack decals. Fund will be a place to store bicycle rack decal funds along with a place to store donations for bicycle projects.  For the City Council’s October 15th meeting, there will be an agenda item regarding a Pump Track to be built at the Christmas Hill Park Ranch Side. Chairperson Hilton will be doing parts of the presentation for this item and will bring this item back to the Commission during the October meeting. B. Vice Chairperson Chad Reeder:  There was no report. The Commissioner had an excused absence. C. Commissioner Leonardo Gonzalez:  There was no report. The Commissioner had an excused absence. D. Commissioner Lionel Gonzalez:  There was no report. E. Commissioner Sean Reedy:  There was no report. 12. STAFF COMMENTS City/Transportation Engineer Heap is currently typing up an email to the Finance Manager about setting up a bicycle project account. 13. AGENDA ITEMS FOR NEXT MEETING There were none. ADJOURN: 6:36 p.m. to the October 23, 2018 meeting at 6pm.