04/10/2013 Library Commission Regular Meeting Adopted 05/08/2014 CITY OF GILROY
MINUTES OF THE REGULAR
LIBRARY COMMISSION MEETING
7:00 P.M.
Wednesday, April 10, 2013
CALL TO ORDER
The regular meeting of the Library Commission was called to order by Chair Smith(Carol) at
7: 02 p.m. in the Gilroy Library Meeting Room, 350 W. 6th Street Gilroy, California.
SECRETARY'S REPORT
Five commissioners were present.
APPROVAL OF MINUTES
Motion made by Commissioner Taylor to approve the minutes of March 13, 2013. Motion
was seconded by Commissioner Cooper.
Hearing no objections, it was so ordered.
APPROVAL OF AGENDA
Chair Smith announced that JPA Board member Steve Tate, who is on the agenda under
Introductions, is ill and unable to attend the meeting. Motion made by Commissioner
Spencer to approve the amended agenda of April 10, 2013. Motion was seconded by
Commissioner Taylor.
Hearing no objections,it was so ordered.
INTRODUCTIONS
JPA Board member Steve Tate was ill and unable to attend the meeting.
PRESENTATIONS
None.
PUBLIC PARTICIPATION
None.
OLD BUSINESS
A. Discussion of Donor Recognition for the New Library
Dan Johnson informed Lani that the bricks from the old library are being saved at the
corporation yard. She will pass the information on to The Friends group.
B. Discussion of Gilroy Library Commission Work Plan
Commissioners will try to contact the Exchange Club President and the Superintendent
of Schools. Commissioner Taylor contacted Sunset Gardens and Village Green in
regards to the large print books that were donated for the Friends Book Sale.
C. Discussion of Gilroy Library HVAC System Problems
Lani had access to the building maintenance system in the past so she could open &
close the windows and balance the air flow throughout the building. She hopes to regain
access soon as there are still some areas that remain cold.
NEW BUSINESS
A. Library Report to City Council on June 17, 2013
Chair Smith volunteered to give the report to City Council.
County Librarian,Nancy Howe
Joint Powers Authority Board (JPA) — The next JPA meeting will be Thursday, April 25, at
1:30 p.m. at the District Office in Los Gatos. The agenda will include action on the
recommendation of the Elections Committee to place on the August 27, 2013 mail ballot,
renewal of the existing special tax rate (with no increase) and the formation of a new
Community Facilities District. The tax has been in place for nearly twenty years and accounts
for over 17% of total library revenue. It funds open hours and materials only. The proposed
budget for Fiscal Year 2013-2014 will also be presented at the meeting.
The JPA Finance Committee will meet on April 17 at 11:00 a.m. to review the proposed budget.
The Santa Clara County Library District video has been edited to include footage from all
locations and the bookmobile. It is less than 3 minutes, and is a wonderful way to share the
library story with the City Council or at a group meeting. Copies of the video on a flash drive
will be given to commissioners.
City Librarian, Lani Yoshimura
Library Facility — There are still some ongoing issues with lighting and the HVAC system.
Hopefully these will be resolved in the near future.
Comparative Statistics: March 2012 to March 2013
• In March 2012, the library was preparing to move from the temporary facility to the new
one. Programs were cancelled and the library was only open for a short period
• New library cards are in high demand, 437 new cards in March 2013.
• Circulation is up 68% over previous March during the move out of the old building.
• Self-check machines are being used 59% of the time. In the old facility it was under
20%. In the temporary it was 30%.
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March 19,850 11,371 31,221 72 11,601 31
2012
March 29,674 22,984 52,658 437 25,811 401
2013
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March 0 0 0 0 0
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March 55 12 24 91 1,231
2013 (425) (194) (482)
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Program Highlights—
TEEN PROGRAMS
Kelly McKean has enlisted a large group of volunteers from the local high schools. They work
in 2 month segments since there are so many students who want to volunteer to earn community
service hours. Kelly is also developing a Teen Advisory Committee, and her programs are
well- received by teens.
•A CHILDREN'S PROGRAMS
Sharon Kelly is getting ready for Summer Reading Club and starting to visit Power School
classes before the end of the school year. She has been holding Baby Lap Sit sessions at Mount
Madonna High School Child Care Center. Storytimes and other programs are regularly offered
by Sharon. The bilingual Storytimes program is steady thanks to Esmeralda Casas and Sharon.
49 FOOD & GARDENING PROGRAMS
Food programs presented in both English and Spanish, and also for different age groups, have
been well-received. Mouth-watering aromas have wafted through the building, and attendance
has been good (people have been turned away in some instances). The programs by the Master
Gardeners have also had a positive interest.
d• ESL and COMPUTER CLASSES and PROGRAMS
The ESL conversation club is breaking during April. The Library wishes to thank Gunther
Barth for helping Elizabeth Munoz-Rosas with the program. Computer classes are conducted in
English and also in Spanish thanks to Elizabeth. Also planned at the end of April is Dia del
Nino (Day of the Child).
BOOK CLUBS
Kelly Young continues to steer the helm of the book clubs. Poetry and writing groups support
local writers.
❖ OTHER PROGRAMS OF COMMUNITY INTEREST
Financial programs were provided in both English and also in Spanish. The attendance was
small,but the interest of those who attended was genuine.
The crochet &Knitting Circle run by a volunteer has grown quickly. A local quilting group, the
Rippers,provided demonstrations on National Quilt Day, which was March 16t".
PARTNERSHIPS
As part of Silicon Valley Reads, the Library held the Wartime Memories program, where
people share their stories of service or memories of wartime on the home front. One of the
interesting participants was a 95-year-old veteran who served during World War II. He
encouraged others to speak, including a veteran from the Korean Conflict.
Gilroy Gardens and the Gilroy Library are developing a joint program to increase the number of
Gilroy Library card holders and visitors to Gilroy Gardens. More information will follow.
Gilroy Library will partner with GUSD'S Power School during the summer thanks to a grant
from the California Library Association. The partnership has been underway for 3 years, and
the Library plans to get library cards to any of the 850 students already registered in the summer
program.
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Ongoing Events at the Gilroy Library in April 2013
Wednesdays (5pm) ESL Conversation Club
Thursdays (10:30am) Storytime: Books,rhymes, songs flannel boards (Ages 3 —5)
Thursdays (1-4 pm) Knitting and Crochet Circle: Drop-in and receive help with projects
Fridays (lpm) Tai Chi: Balance &harmony for body,mind and spirit
Fridays (4pm) Teen Gaming: Teens can join in and play video games
Saturdays (10:30am) Bilingual Storytime (Cientos, Canciones y Mas) for the entire family
Activities for April 2013
April 3 (1:30 & 3:30pm) Family Movie: Wreck-It Ralph
April 4 (7pm) Sustainable Gardening and Farming: Presented by Yummy Tummy Farms
April 5 (10:15am) Book Club: On Chesil Beach by Ian McEwan
April 6 (2pm) Half the Sky: Turning Oppression into Opportunity for Women Worldwide
Film screening and discussion by the AAUW.
April 9 (7pm) Backyard Beer Brewing: Learn how to brew your own beer
April 9 (7pm) Soda Making for Kids: Mix and taste new soda creations
April 10 (3:30pm) Teen Movie: The Cold Light of Day
April 11 (6pm) Taller: Buying below market housing (in Spanish)
April 13 (2 pm) Teen International Candy Tasting
April 13 (3:30pm) Open Poetry Readings with the Garlicky Group of Poets
April 16 (6:30pm) Foster Parenting: Interested in being a foster parent? Find out more
April 17 (3:30 pm) Family Movie: Rise of the Guardians
April 18 (7 pm) Meditation Workshop: Reduce stress and improve health
April 20 (10:30 pm) Disaster Preparedness class taught by City of Gilroy
April 20 (2pm)Anti-Anxiety Food Solution: Learn how the foods you eat can help you calm
your anxious mind, improve your mood and end cravings from author Trudy Scott
April 24 (3:30pm) Teen Movie: Skyfall
April 24 (7pm) Growing Citrus: with Master Gardener Joan Cloutier
April 25 (3-4:30 pm) Reading Buddies: Children in grades K-5 can read to a furry friend
April 27 (10:30pm) Juan Bautista de Anza Trail Event: Historical information presented by a
Park Ranger and film screening of a reenactment
April 27 (11:30am) Dia de los Niiio's: Families join in for crafts and make their own books.
April 27 (2pm) Clase de Cocina: Latin cooking class presented in English and Spanish.
Samples provided while they last
April 30 (7pm) Book Club: The Bonesetter's Daughter by Amy Tan
COMMISSION COMMENTS
None.
STAFF COMMENTS
None.
FUTURE AGENDA ITEMS
Items A &B will remain on the agenda.
ADJOURNMENT
Chair Smith(Carol) adjourned the meeting at 8:05 p.m.
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FUTURE MEETINGS
The next regular meeting of the Gilroy Library Commission will be held on Wednesday,
May 8, 2013 at 7:00 p.m. in the Gilroy Library Meeting Room, 350 W. 6th Street,
Gilroy, CA.
Line Conrotto, Recording Secretary
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