03/11/2015 Library Commission Regular Meeting Adopted 04/08/2015CITY OF GILROY
MINUTES OF THE REGULAR
LIBRARY COMMISSION MEETING
7:00 P.M.
Wednesday, March 11, 2015
CALL TO ORDER
The meeting was called to order by Chair Hugh Smith at 7:02 p.m.
SECRETARY'S REPORT
The Agenda for this meeting was posted on March 5, 2015 at 1:30 p.m.
All 5 Library Commissioners were present including: Rashmi Beman (7:25-Housing Advisory
Committee Meeting ran late), Patricia Cooper, Carol Smith, Hugh Smith and Joyce Taylor.
APPROVAL OF MINUTES
Motion made by Commissioner Cooper to approve the minutes of February 11, 2015.
Motion was seconded by Commissioner Smith (Carol).
Motion passed unanimously.
APPROVAL OF AGENDA
Motion made by Commissioner Smith (Carol) to approve the agenda of March 11, 2015.
Motion was seconded by Commissioner Taylor.
Motion passed unanimously.
INTRODUCTIONS
None.
PRESENTATIONS
None.
PUBLIC PARTICIPATION
None.
OLD BUSINESS
A. Discussion of Library Commission Work Plan
Lani had a meeting with Recreation Department Director Maria DeLeon, and mentioned
the idea of partnering a bicycle program at the Library with the Recreation Department.
Lani hopes to discuss this more at a later date.
County Librarian, Nancy Howe
Nancy was absent but sent the followine information in an Email:
California Public Library Advocates (CPLA) Workshop — The Northern California CPLA
annual workshop will be conveniently located at the Saratoga Library on Saturday, March 28'
from 9:30 a.m. - 1:30 p.m. This is an opportunity to meet Greg Lucas, California's new State
Librarian, and Susan Hildreth, the new director of the Peninsula Library System and the former
Director of the National Institute for Museum and Library Services in Washington DC. More
information can be found at http://www.cpladvocates.org/workshops/.
Financial Planning Workshops — The Santa Clara County Library District (SCCLD) is
partnering with the Financial Planning Association Silicon Valley to offer more than twenty
free financial planning seminars at all SCCLD libraries in March, April and May 2015. The
topics will cover three major areas of interest:
• Wealth Spreading throughout Generations: Learn about gifting to
grandchildren and educational savings plans and join in the discussion on
potential generational skipping taxation.
• Estate Planning for Life: Understand basic estate planning documents and how
to protect your family by having an appropriate Estate Plan in place.
• Hatching a Nest Egg, Transitioning from Asset Accumulation to Retirement
Distribution: Learn about retirement distribution and how to ensure retirement
distributions last a lifetime.
The seminars are free and open to the public.
Individuals seeking additional information are encouraged to visit the SCCLD Smart Investing
web guide: hftp://www.scel.org/ResearchBusiness-Money/Smart-Investing-@-the-Library.
ILS Software Migration — The Library is in the midst of a software migration to update their
legacy Integrated Library System (ILS). This is the software that allows the Library to order
materials, maintain statistics, maintain borrow records, handle fines and fees, check materials
out, and display them in their catalog. The target date for completion is June 2, 2015. Patrons
will see a slightly different interface for the catalog. This improved database should allow for
better customer service.
The Reading Program — The purpose of SCCLD's Reading Program is to improve adult literacy
levels. The Program currently supports 114 active volunteer tutor -learner pairs, and matched 12
new pairs in early 2015.
In the past few months, the Reading Program has done extensive community .outreach
throughout the Library District, and partnered with new agencies like the AARP, Voices
Academy (a K-8 charter school) in Morgan Hill, and the Young Ladies' Institute of Sacred
Heart Parish Center in Saratoga.
On November 10, 2014, the Reading Program welcomed its new full-time Literacy Program
Specialist, Nathalie Jackson. Her primary focus is to work with adult learners and volunteer
tutors in Gilroy, Morgan Hill and the unincorporated areas of South County. Nathalie will be
working on establishing a more robust presence at the Morgan Hill Library by providing on -site
service 8 hours per week. Nathalie is also currently working on starting a computer lab in
Gilroy where learners and library patrons will be able to take basic and intermediate computer
classes.
The upcoming Reading Program Volunteer Orientations designed for those who would like to
become a volunteer reading tutor can be found below:
Thursday, March 12
3:00 — 4:00 PM
Mountain View Library
Thursday, March 12
6:00 - 7:00 PM
Mountain View Library
Wednesday, April 8
2:00 — 3:00 PM
Cupertino Library
Wednesday, April 8
6:00 — 7:00 PM
Cupertino Library
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To learn more about RP activities: http://www.scel.org/services/reading-program.
Photocopiers — Within the next month, each library's photocopying machine is being upgraded.
The newer machines will print 30 pages per minute and have the ability to scan. Scanning can
also be done to a Gmail account or a USB. Copies are 15 cents per page for black and white,
and 20 cents per page for color.
City Librarian, Lani Yoshimura
Lani distributed a report and Calendar of Events to the Commissioners. See attached reports.
COMMISSION COMMENTS
None.
STAFF COMMENTS
The Library Commissioners will need to complete the Open Government Training at their
earliest convenience.
FUTURE AGENDA ITEMS
Discussion of Library Commission Work Plan will remain on the next agenda.
ADJOURNMENT
Chair Hugh Smith adjourned the meeting at 7:48 p.m.
FUTURE MEETINGS
The next regular meeting of the Gilroy Library Commission will be held on Wednesday,
April 8, 2015 at 7:00 p.m. in the Gilroy Library Meeting Room, 350 W. 6th Street,
Gilroy, CA.
Line Conrotto, Recording Secretary
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