08/10/2023 Open Government Commission Regular Meeting Adopted 11/02/2023
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City of Gilroy
Open Government Commission Regular Meeting Minutes
Thursday, August 10, 2023 | 6:00 PM
1. CALL TO ORDER
The Meeting was called to order by Chair Bentz at 6:00 PM.
2. ROLL CALL
Attendance Attendee Name
Present Shayne Somavia, Commissioner
Karen Enzensperger, Vice-Chair
Diana Bentz, Chair
Absent Jessica Irwin, Commissioner
3. PRESENTATIONS TO THE OPEN GOVERNMENT COMMISSION
3.1. Public Comments by Members of the Public on Items not on the Agenda
but within the Commission’s Subject Matter Jurisdiction
Chair Bentz opened Public Comment. There being no public speakers, Chair
Bentz closed Public Comment.
4. REPORTS OF COMMISSIONERS
Chair Bentz reported that she received two inquiries from folks who wanted to apply to the
Open Government Commission.
5. CONSENT CALENDAR
Chair Bentz opened Public Comment. There being no speakers, Chair Bentz closed
Public Comment.
Motion: Approve the Consent Calendar.
RESULT: Pass
MOVER: Shayne Somavia, Commissioner
SECONDER: Diana Bentz, Chair
AYES: Commissioner Somavia, Vice-Chair Enzensperger, Chair Bentz
ABSENT: Commissioner Irwin
5.1. Approval of the May 11, 2023 Special Meeting Minutes
Included in the approved Consent Calendar.
5.2. Approval of the June 22, 2023 Special Meeting Minutes
Included in the approved Consent Calendar.
6. UNFINISHED BUSINESS
6.1. Hybrid Meetings
Commissioner Somavia provided the item presentation and responded to
Commissioner questions.
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Regular Meeting Minutes
Chair Bentz opened Public Comment. There being no speakers, Chair Bentz
closed Public Comment.
Motion: Accept the subcommittee recommendations and direct
Commissioner Somavia to draft a Council Correspondence to the City
Council about the Open Government Commission findings on Hybrid
Meeting Implementation.
RESULT: Pass
MOVER: Diana Bentz, Chair
SECONDER: Karen Enzensperger, Vice-Chair
AYES: Commissioner Somavia, Vice-Chair Enzensperger, Chair Bentz
ABSENT: Commissioner Irwin
6.2. Open Government Ordinance Old Training Video
The item was continued to the November 2, 2023 Special Meeting.
Chair Bentz opened Public Comment. There being no speakers, Chair Bentz
closed Public Comment.
6.3. Open Government FAQ
Commissioner Somavia provided the item presentation and responded to
Commissioner questions.
Chair Bentz opened Public Comment. There being no speakers, Chair Bentz
closed Public Comment.
City Administrator Forbis stated that the FAQs can be handled at the staff level
and will direct staff to implement the FAQ on the City’s website.
Motion: Accept the subcommittee recommendations.
RESULT: Pass
MOVER: Diana Bentz, Chair
SECONDER: Shayne Somavia, Commissioner
AYES: Commissioner Somavia, Vice-Chair Enzensperger, Chair Bentz
ABSENT: Commissioner Irwin
6.4. OGO Workplan FY 24 and FY 25
City Administrator Forbis provided a brief presentation. City Clerk Pham added
that this item will not be agendized in future meetings.
Chair Bentz opened Public Comment. There being no speakers, Chair Bentz
closed Public Comment.
6.5. OGO Training/Budget
City Administrator Forbis provided brief presentation and responded to
Commissioner questions.
Chair Bentz opened Public Comment. There being no speakers, Chair Bentz
closed Public Comment.
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Regular Meeting Minutes
The Commission received the report.
7. NEW BUSINESS
7.1. Quarterly Review of Public Records Requests Per Gilroy Code Section
17A.35 (c) (Second Quarter, 2023)
City Clerk Pham provided staff presentation and responded to Commissioner
questions.
Chair Bentz opened Public Comment. There being no speakers, Chair Bentz
closed Public Comment.
The commission received the report.
7.2. Discussion on Public Voting Records
City Administrator Forbis provided a brief presentation and responded to
Commissioner questions.
Chair Bentz opened Public Comment. There being no speakers, Chair Bentz
closed Public Comment.
8. FUTURE COMMISSION INITIATED AGENDA ITEMS
Commissioner Somavia requested the Commission to review the Commission’s bylaws.
The item received unanimous approval.
9. CITY ADMINISTRATOR'S UPDATE
There were none.
10. ADJOURNMENT
Chair Bentz adjourned the meeting at 7:03 PM.
I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a meeting
of the Gilroy Open Government Commission of the City of Gilroy on November 2, 2023.
Thai Nam Pham, MMC, CPMC
City Clerk