HomeMy WebLinkAbout07/28/2025 City Council Regular Agenda PacketJuly 28, 2025 | 6:00 PM Page 1 of 7 City Council
Regular Meeting
CITY COUNCIL
REGULAR MEETING
AGENDA
CITY CHAMBERS, CITY HALL
7351 ROSANNA STREET, GILROY, CA
95020
MONDAY, JULY 28, 2025 | 6:00 PM
MAYOR
Greg Bozzo
COUNCIL MEMBERS
Dion Bracco
Tom Cline
Terence Fugazzi
Zach Hilton
Carol Marques
Kelly Ramirez
CITY COUNCIL PACKET MATERIALS ARE AVAILABLE ONLINE AT www.cityofgilroy.org
AGENDA CLOSING TIME IS 5:00 P.M. THE TUESDAY PRIOR TO THE MEETING
COMMENTS BY THE PUBLIC WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE CITY
COUNCIL. Public testimony is subject to reasonable regulations, including but not limited to time restrictions
for each individual speaker. **Please limit your comments to 3 minutes.** The amount of time allowed per
speaker may vary at the Mayor’s discretion depending on the number of speakers and length of the agenda.
Written comments on any agenda item may be emailed to the City Clerk’s Office at
publiccomment@cityofgilroy.org or mailed to the Gilroy City Clerk’s Office at City Hall, 7351 Rosanna Street,
Gilroy, CA 95020. Comments received by the City Clerk’s Office by 1 p.m. on the day of a Council meeting will
be distributed to the City Council prior to or at the meeting and available for public inspection with the agenda
packet located in the lobby of Administration at City Hall, 7351 Rosanna Street prior to the meeting. Any
correspondence received will be incorporated into the meeting record. Items received after the 1 p.m. deadline
will be provided to the City Council as soon as practicable. Written comments are also available on the City’s
Public Records Portal at bit.ly/3NuS1IN.
In compliance with the Americans with Disabilities Act, the City will make reasonable
arrangements to ensure accessibility to this meeting. If you need special assistance to
participate in this meeting, please contact the City Clerk’s Office at least 72 hours prior to the
meeting at (408) 846-0204 or cityclerk@cityofgilroy.org to help ensure that reasonable
arrangements can be made.
If you challenge any planning or land use decision made at this meeting in court, you may be limited to raising
only those issues you or someone else raised at the public hearing held at this meeting, or in written
correspondence delivered to the City Council at, or prior to, the public hearing. Please take notice that the time
within which to seek judicial review of any final administrative determination reached at this meeting is governed
by Section 1094.6 of the California Code of Civil Procedure.
A Closed Session may be called during this meeting pursuant to Government Code Section 54956.9 (d)(2) if a
point has been reached where, in the opinion of the legislative body of the City on the advice of its legal counsel,
based on existing facts and circumstances, there is a significant exposure to litigation against the City.
Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet
are available with the agenda packet on the City website at www.cityofgilroy.org subject to the Staff’s ability to
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Regular Meeting
post the documents before the meeting.
KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE
Government's duty is to serve the public, reaching its decisions in full view of the public.
Commissions, task forces, councils and other agencies of the City exist to conduct the
people's business. This ordinance assures that deliberations are conducted before the
people and that City operations are open to the people's review.
FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT
ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A
VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION
STAFF AT (408) 846-0204.
If you need assistance with translation and would like to speak during public comment,
please contact the City Clerk a minimum of 72 hours prior to the meeting at 408-846-0204 or
e-mail the City Clerk’s Office at cityclerk@cityofgilroy.org.
Si necesita un intérprete durante la junta y gustaría dar un comentario público,
comuníquese con el Secretario de la Ciudad un mínimo de 72 horas antes de la junta al 408-
846-0204 o envíe un correo electrónico a la Oficina del Secretario de la Ciudad
a cityclerk@cityofgilroy.org.
To access written translation during the meeting, please scan the QR
Code or click this link:
Para acceder a la traducción durante la reunión, por favor escanee el
código QR o haga clic en el enlace:
bit.ly/3FBiGA0
Choose Language and Click Attend | Seleccione su lenguaje y haga clic
en asistir
Use a headset on your phone for audio or read the transcript on your
device.
Use sus auriculares para escuchar el audio o leer la transcripción en el
dispositivo.
The agenda for this regular meeting is outlined as follows:
1. OPENING
1.1. Call to Order
1.2. Pledge of Allegiance
1.3. Invocation
1.4. City Clerk's Report on Posting the Agenda
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1.5. Roll Call
1.6. Orders of the Day
1.7. Employee Introductions
2. COUNCIL CORRESPONDENCE (Informational Only)
2.1. Recommendation by the Parks and Recreation Commission to Secure an
Architect to Design the Downtown Pop-Up Park.
2.2. Gilroy Gardens Report
3. PRESENTATIONS TO THE COUNCIL
3.1. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE
AGENDA BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE CITY
COUNCIL
This portion of the meeting is reserved for persons desiring to address the
Council on matters within the Gilroy City Council’s jurisdiction but not on the
agenda. Persons wishing to address the Council are requested to complete a
Speaker’s Card located at the entrances and handed to the City Clerk. Speakers
are limited to 1 to 3 minutes each, varying at the Mayor’s discretion depending
on the number of speakers and length of the agenda. The law does not permit
Council action or extended discussion of any item not on the agenda except
under special circumstances. If Council action is requested, the Council may
place the matter on a future agenda.
Written comments to address the Council on matters not on this agenda may be
e-mailed to the City Clerk’s Office at publiccomment@cityofgilroy.org or mailed
to the Gilroy City Clerk’s Office at City Hall, 7351 Rosanna Street, Gilroy, CA
95020. Comments received by the City Clerk’s Office by 1:00 pm on the day of a
Council meeting will be distributed to the City Council prior to or at the meeting
and available for public inspection with the agenda packet located in the lobby
of Administration at City Hall, 7351 Rosanna Street, prior to the meeting. Any
correspondence received will be incorporated into the meeting record. Items
received after the 1:00pm deadline will be provided to the City Council as soon
as practicable. Written material provided by public members under this section
of the agenda will be limited to 10 pages in hard copy. An unlimited amount of
material may be provided electronically.
4. REPORTS OF COUNCIL MEMBERS
Council Member Bracco – Downtown Committee, Santa Clara County Library Joint Powers
Authority, Santa Clara Water Commission, Santa Clara Valley Water Joint Water Resources
Committee, SCRWA
Council Member Fugazzi – Santa Clara Water Commission (alternate), Silicon Valley
Regional Interoperability Authority Board (alternate), SCRWA, Visit Gilroy California Welcome
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Center, VTA Mobility Partnership Committee
Council Member Marques – ABAG, Downtown Committee, Santa Clara County Library Joint
Powers Authority (alternate), Santa Clara Valley Habitat Agency Governing Board, Santa
Clara Valley Habitat Agency Implementation Board, SCRWA (alternate)
Council Member Hilton – CalTrain Policy Group, Santa Clara County Expressway Plan
2040 Advisory Board (alternate), Silicon Valley Clean Energy Authority JPA Board, South
County Youth Task Force Policy Team, VTA Policy Advisory Committee
Council Member Ramirez – ABAG (alternate), Gilroy Gardens Board of Directors (alternate),
Gilroy Sister Cities, Gilroy Youth Task Force (alternate), SCRWA, Santa Clara Housing and
Community Development Advisory Committee
Council Member Cline – CalTrain Policy Group (alternate), Gilroy Sister Cities (alternate),
Gilroy Youth Task Force, Santa Clara County Expressway Plan 2040 Advisory Board, Silicon
Valley Clean Energy Authority JPA Board (alternate), Silicon Valley Regional Interoperability
Authority Board, Visit Gilroy California Welcome Center (alternate), VTA Mobility Partnership
Committee, VTA Policy Advisory Committee (alternate)
Mayor Bozzo – Gilroy Gardens Board of Directors, Santa Clara Valley Water Joint Water
Resources Committee, South County Youth Task Force Policy Team, VTA Board of Directors
(alternate), Santa Clara Housing and Community Development Advisory Committee
(alternate)
5. BOARD AND COMMISSION INTERVIEWS
5.1. Interviews for Open Seats on the Youth Commission with Future Appointment
on August 4, 2025
6. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the City Council to be routine
and will be enacted by one motion. There will be no separate discussion of these items unless
a request is made by a member of the City Council or a member of the public. Any person
desiring to speak on any item on the consent calendar should ask to have that item removed
from the consent calendar prior to the time the City Council votes to approve. If removed, the
item will be discussed in the order in which it appears.
6.1. Approve the Minutes of the June 16, 2025 Special City Council Meeting, and the
June 16, 2025 Regular City Council Meeting
6.2. Approval of the Declaration of Vehicles and Equipment as Surplus and Authorize
the Disposition of the Surplus Through Auction
6.3. Acceptance of a $275,692.08 Grant from the Department of California Highway
Patrol Cannabis Tax Fund Grant Program for Driving Under the Influence
Enforcement Activities and Adoption of a Resolution of the City Council of the
City of Gilroy Approving a Fiscal Year 2026 Budget Amendment
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6.4. Approval of the FY 25 Annual Evaluation Report for the Santa Clara County
Multi-Jurisdictional Program for Public Information Associated with the
Community Rating System of the National Flood Insurance Program
6.5. Approve Notice of Acceptance of Completion, and Reduction of the Faithful
Performance and Payment Security Bonds for Property Improvement Agreement
No. 2022-03, The Cottages - Tract 10582
6.6. Approve the Final Map and Property Improvement Agreement No. 2025-02 for
Royal Way Development, Tract 10634
6.7. Approval of a Fourth Amendment to the Agreement with Circlepoint, Inc. for the
Gilroy Data Center Project Environmental Impact Report in the Amount of
$25,000.00 for a Total Not-to-Exceed Contract Amount of $309,462.20 (Paid by
the Applicant)
6.8. Approve the Final Map for Greenfield Development, Tract 10666
6.9. Approve a Fifth Amendment to the Contract for CSG Consultants, Inc.,
Increasing the Contract Amount by $25,000, for On-Call Engineering Plan Review
and City Surveyor Services, for a Contract Total of $480,000
6.10. Claim of Nancy Cruz (The City Administrator recommends a "yes" vote under the
Consent Calendar shall constitute denial of the claim)
7. BIDS AND PROPOSALS
7.1. Approve the First Amendment to the Agreement with Cal-West Lighting & Signal
Maintenance, Inc. for Streetlight and Traffic Signal Maintenance Services
1. Staff Report:
John Doughty, Public Works Director
2. Public Comment
3. Possible Action:
Approve the first amendment to the agreement with Cal-West Lighting &
Signal Maintenance, Inc. to add $77,196.31 for Streetlight and Traffic Signal
Maintenance Services and authorize the City Administrator to execute the
amendment and associated documents.
7.2. Award a Contract to CSG Consultants, Inc. for On-Call Engineering Plan Review
and City Surveyor Services, July 1, 2025 through June 30, 2028
1. Staff Report:
John Doughty, Public Works Director
2. Public Comment
3. Possible Action:
Award a Contract to CSG Consultants, Inc. in the amount of $450,000 over
three fiscal years for engineering plan review city surveyor services and
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authorize the City Administrator to execute the agreement.
8. INTRODUCTION OF NEW BUSINESS
8.1. Purchase of Real Property Located at 6601 Cameron Boulevard (APN 841-84-009)
and Adoption of Resolution Amending the Fiscal Year 2025-26 (FY26) Budget to
Appropriate $1,185,000 for the Purchase from the Water Development Impact
Fund (435)
1. Staff Report:
Heath McMahon, Public Utilities Director
2. Public Comment
3. Possible Action:
1. Approve the purchase of real property located at 6601 Cameron
Boulevard (APN 841-84-009) for $1,185,000 and associated
transaction costs.
2. Authorize the City Administrator to execute the Purchase and Sale
Agreement and related documents.
3. Adopt a resolution amending the Fiscal Year 2025-2026 (FY26)
budget to appropriate $1,185,000 for the purchase of the property.
8.2. Approval of Gilroy Management Association Memorandum of Understanding and
Adoption of a Resolution Approving Associated Salary Schedules for the Period
of July 1, 2025 - June 30, 2028
1. Staff Report:
LeeAnn McPhillips, Assistant City Administrator/HR Director
2. Public Comment
3. Possible Action:
a. Approve a Memorandum of Understanding between the City and
Gilroy Management Association for the period July 1, 2025 - June 30,
2028.
b. Adopt a Resolution of the City Council of the City of Gilroy approving
the July 1, 2025, July 1, 2026, and July 1, 2027 salary schedules
associated with the Gilroy Management Association Memorandum of
Understanding.
8.3. Consent the Appointment of Brad Kilger (CalPERS Retired Annuitant) as the
Interim City Administrator and Adoption of a Resolution Approving the
Appointment and Employment Agreement
1. Staff Report:
Greg Bozzo, Mayor
2. Public Comment
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3. Possible Action:
a) Appoint Brad Kilger (CalPERS Retired Annuitant) as Interim City
Administrator.
b) Adopt a resolution of the City Council of the City of Gilroy approving the
appointment of Brad Kilger (CalPERS Retired Annuitant) as Interim City
Administrator pursuant to Government Code Section 21221(h) and
authorizing the Mayor to execute the employment agreement
9. CITY ADMINISTRATOR'S REPORTS
10. CITY ATTORNEY'S REPORTS
11. CLOSED SESSION
11.1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government
Code Section 54957 and Gilroy City Code Section 17A.11(2) Name/Title: Jimmy
Forbis, City Administrator
11.2. PUBLIC EMPLOYEE APPOINTMENT/EMPLOYMENT Pursuant to Government
Code Section 54957 and Gilroy City Code Section 17A.11(2) Name/Title: Interim
City Administrator
12. ADJOURN TO OPEN SESSION
Report of any action taken in Closed Session and vote or abstention of each Council Member
if required by Government Code Section 54957.1 and GCC Section 17A.13(b); Public Report
of the vote to continue in closed session if required under GCC Section 17A.11(5).
13. ADJOURNMENT
FUTURE MEETING DATES
August 2025
04
18
City Council Regular Meeting - 6:00 p.m.
City Council Regular Meeting - 6:00 p.m.
September 2025
08
15
City Council Regular Meeting - 6:00 p.m.
City Council Regular Meeting - 6:00 p.m.
October 2025
06
20
City Council Regular Meeting - 6:00 p.m.
City Council Regular Meeting - 6:00 p.m.
Meetings are webstreamed on the City of Gilroy’s website at gilroy.city/meetings.
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Parks and Recreation
Commission
Council Correspondence
7351 Rosanna Street, Gilroy, California 95020-6197
Telephone: (408) 846-0202
http://www.cityofgilroy.org
Commission Chair
Patricia Bentson
Commissioners
Salvatore Bozzo
Dale Davis
Theresa Graham
Luis Ramirez
To: Gilroy City Council and City Administrator
From: Parks and Recreation Commission
Re: Downtown Pop-Up Park
The Parks and Recreation Commission, at its February 20, 2024 meeting, approved a
recommendation for the City to procure the services of a park design firm to develop
plans for the Donald “Elvis” Prieto Downtown Pop-Up Park.
This correspondence was approved by the Commission with the following vote:
AYES: Chair Bentson, Vice Chair Graham, Commissioner Bozzo, Commissioner
Davis, Commissioner Ramirez
NOES:
ABSENT:
ABSTAIN:
Commission Chair
Commission Liaison
Docusign Envelope ID: 68456C08-56E7-4F82-87AC-CD3AEB0FD5DF
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2024 Annual Impact Report
Growing a Legacy of Learning, Community, and Impact
GILROY GARDENS
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Letter from the President
Tableof Contents
FROM HOA MINH LE, PRESIDENT & GENERAL MANAGER
Hoa Minh Le
President and General Manager Gilroy Gardens Family Theme Park
Letter from the President
Letter from the Chairman
Rooted in Purpose
A Living Classroom Like No Other
Youth Development Spotlight
The Community’s Garden
An Engine of Economic Vitality
Branching into the Future
Get Involved
Board of Directors
Leadership Team
Our Supporters
Help Us Bloom Bigger
03
04
06
08
10
12
16
20
22
26
27
28
29
Dear Friends, Supporters, and Garden Family,
As I reflect on the milestones that have brought us to this inaugural Annual Report, I am filled with
pride and gratitude. For more than 25 years, Gilroy Gardens has stood as a shining example of what
a community can achieve when it invests in education, nature, and families.
From humble beginnings, a simple vision — to create a place that nurtures learning, fosters a love
of nature, and brings families together — has flourished into something truly remarkable. Gilroy
Gardens is not just a place for fun; it is a nonprofit community treasure — a sanctuary where
generations come to laugh, learn, and create lifelong memories.
As a nonprofit organization, every dollar we earn is reinvested directly back into the park — to
enhance our facilities, nurture our employees, enrich the guest experience, and inspire the next
generation of environmental stewards. We are not driven by profit; we are driven by purpose. And
that purpose has made a profound impact.
Gilroy Gardens belongs to all of us. It is more than a theme park — it is a living testament to what
can be achieved when a community invests in one another. While we have operated successfully
as a nonprofit, our current model relies almost entirely on revenue generated at the gate. To ensure
Gilroy Gardens remains sustainable for future generations, this model must evolve.
This 2024 Annual Report is both a celebration of all we have accomplished together and a call to
action. We must work hand-in-hand with our city leaders, stakeholders, and community partners to
build a more resilient and sustainable business model for the park’s future.
Our future is bright — but it will only thrive with the continued support of families, city leaders,
businesses, and stakeholders who believe in the mission and magic of Gilroy Gardens.
Thank you for being part of our journey — and for helping us create the next chapter in our shared
story. Here’s to the next 25 years and to all the memories still to come.
With heartfelt gratitude,
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Letter from the Chairman
FROM DAN HARNEY, CHAIRMAN OF THE BOARD
Dan Harney
Chairman of the BoardGilroy Gardens Family Theme Park
Gilroy Gardens is widely recognized as an important facility in our community for over 25 years.
Through the support of our members, donors, sponsors and the dedicated commitment of our
leadership, employee, and docent teams, we were able to create numerous memories for over
460,000 visitors in 2024!
Having served on the Board of Directors for the past seven years, in 2024 I was happy to serve as
Board Chair representing a dedicated group of community leaders. I would like to recognize the
outgoing Chair, Greg Edgar. Greg served as Chair for fourteen years and was instrumental in guiding
the park through various challenges, including economic downturns and the global pandemic,
ensuring financial stability. Our board and community appreciate his dedication to maintaining
Michael Bonfante’s vision and are thrilled to have his experience and guidance as an active member
of the Board.
As a community board we are mission focused as we move into 2025. We will introduce or
enhance many of our edutainment style program initiatives for our members and guests. We aim
to expand the reach of our successful Natural Science Day program providing a living laboratory
to K-5 students during the school year. A new Education Program position will be established as
we begin our efforts to launch the upcoming Gilroy Gardens Foundation. In addition, we will be
adding educational elements to some of our existing programs, increasing information about trees,
horticulture and environmental preservation inside the park and launching a new agriculturally
based signature event in June. Cherry Jubilee will focus on growth, harvest and culinary uses for
one of Summer’s favorite fruits and include multiple STEM inspired educational experiences for
families to enjoy.
For years, Gilroy Gardens has survived and grown primarily through income generated by our
park operations. However, with increasing costs it is more important than ever that we look to
enhance other channels of support to be able to continue to provide Gilroy Gardens’ unique style
of education and appreciation of horticulture for generations to come. Within this inaugural Annual
Impact Report, you will see our achievements over the past year, but also a call to action and
ways to get involved to help ensure longevity of Gilroy Gardens. My hope is that you will join us in
cultivating a brighter, greener future.
Respectfully,
GILROY GARDENS
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Rooted in Purpose
SECTION I
For 25 years, Gilroy Gardens has nurtured a unique mission—
combining education, horticulture, and play to inspire generations
of families and foster a deep appreciation for the natural world.
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ANNUAL IMPACT REPORT
Our Guiding Purpose
Shaping Tomorrow Through Learning
Growing with Intention
Seeds of Our Mission
Gilroy Gardens, Inc. is a 501(c)(3) nonprofit educational
institution whose mission is to educate and inspire
families—especially children—to appreciate horticulture
and the importance of trees in our lives by providing fun
and memories in a beautiful garden setting.
Michael Bonfante’s vision—his love of plants and trees
and his commitment to pass this appreciation on through
the generations—continues to inspire everyone who
works, volunteers, and visits Gilroy Gardens.
In this age of environmental urgency, educating youth
in science and stewardship is a national priority. Gilroy
Gardens intends to be a leader in that mission.
Gilroy Gardens was created and built by Michael Bonfante.
In the mid-1980s, Michael began transforming the
land surrounding his Tree Haven nursery into a living
classroom—a place where nature, learning and joy would
come together. He carefully curated extraordinary trees,
including the iconic Circus Trees, and recognized that
to make his vision sustainable, it would need to engage
families through education and entertainment.
Park Legacy
A Living Collection
Welcoming Millions
Growing minds and memories for 25 years.
The park is a home to over 10,000 trees.
Since opening, the park has hosted more than 9 million visitors.
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A Living Classroom Like No Other
SECTION II
Through immersive field trips and hands-on science experiences, Gilroy Gardens brings
education to life—engaging thousands of K–5 students each year and cultivating the next
generation of curious, confident learners.
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ANNUAL IMPACT REPORT
In 2024, 3,556 students participated in Natural Science
Day—bringing the total to 25,556 students since its
inception. These hands-on learning days align with
California’s educational standards and bring science to life
for K–5 students.
We are expanding with additional educational field trip
opportunities throughout the entire year with the addition
of the Explorer Field Trip program.
3,556
25,556
Students participated in
Natural Science Day 2024
Total students participated Learning exhibits like The Green Barn, Monarch Butterfly
exhibit, Watershed station, and Hydroponics showcase
science, conservation, and creativity in a park setting.
Gilroy Gardens is a youth training ground and we pride
ourselves in developing local youth and young adults
to become the next generation of community and
business leaders.
It’s all hands-on. Kids look
through a microscope and
discover things they’ve
never seen before. The
excitement they feel
seeing animals in such a
beautiful setting—it’s an
experience they just can’t
get in a classroom.
Susan Mister
Gilroy Gardens Docent
for 18 Years
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Youth Development Spotlight
Gilroy Gardens is proud to be a training ground for the next generation of leaders. Over the
years, more than 14,200 youth jobs have been created—600 in 2024 alone.
ANNUAL IMPACT REPORT GILROY GARDENS
I first joined Gilroy Gardens as a Food Service Manager [...] but looking back, I realize now
that my time there laid the groundwork for everything I’ve accomplished in my career. [...]
Managing restaurants, kiosks, and special events taught me how to lead and build strong
teams. [...] The most valuable thing I gained [...] was a strong work ethic. [...] The skills you
build here—teamwork, leadership, business savvy, and a strong work ethic—will stay
with you for life. I started at a theme park, and now I build worlds. Wherever you dream of
going, your journey can start right here.
As a child, I spent many summer days enjoying the rides and treats at Gilroy Gardens. [...]
Working in cash control there, I developed valuable skills [...] that laid a strong foundation
for my nursing practice. [...] I am confident these foundational skills will support my
professional growth for years to come.
Senior Vice President of Product
Development at Infinigods
RN, BSN, PCCN
Trung Trinh
Grant Stephens
Gilroy Gardens will always hold a special place for me. It was my first job during my final
year of high school. [...] I remember the joy of working there during the summer, getting
to interact with customers, and getting to know coworkers. [...] I worked in Park Security
and, after [...] support from management, I got a position in Group Sales. [...] It was
through the recommendations of former managers and co-workers that helped me so
immensely during my career. [...] A decision I will always be proud to have made.
I have worked in law enforcement for 12 years, and my experience at Gilroy Gardens
prepared me for the next chapter of my life. [...] In the Marketing Department, I learned to
adapt to a rapidly changing and fast-paced environment [...] and develop public relations
skills [...] I served as a manager in the Admissions Department, where I interacted face-to-
face with the public every day. [...] I created lasting memories and friendships [...] which I
still cherish.
Seventh Grade English Teacher,
Green Valley Middle School
Police Officer at Sunnyvale
Department of Public Safety
Nathan Doyle
Daniel Martinez
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The Community’s Garden
SECTION III
Through inclusive programming and strong community partnerships, Gilroy Gardens
continues to provide meaningful access to nature, learning, and family fun for all
residents of Gilroy and beyond.
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ANNUAL IMPACT REPORT
Through partnerships with the Gilroy Unified School District, Santa Clara County Library,
and numerous organizations, Gilroy Gardens provides meaningful access for diverse
communities.
49,907
8,318
4,484
855
active members in 2024
guests participated in Gilroy Appreciation Day
Gilroy residents received discounted admission
guests gained free access through Gilroy Reads
The park has become a place for learning, literacy, and
legacy—for every generation.
Board Member
Jane Howard
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Inspiring a Community Through Literacy The Green Barn – Nature Meets Imagination
Since 2012, Gilroy Gardens Family Theme Park has proudly partnered with the Santa
Clara County Gilroy Library to launch Gilroy Reads—a community reading initiative that
celebrates literacy and rewards participants with free admission to the park.
Over 8,400 community members have earned complimentary tickets through their
commitment to reading.
Beyond incentives, Gilroy Reads brings literature to life through librarian-led storytimes at
The Green Barn in Gilroy Gardens, fostering imagination and a love for storytelling in young
readers.
Located near the Panoramic Wheel, The Green Barn is an interactive space that blends
science, art, and literacy through hands-on experiences—all included with park admission.
The Green Barn inspires discovery and creativity while offering a peaceful break during a
fun-filled park day.
Kids bring in natural finds like leaves or rocks to
explore under a high-powered microscope and learn
more about the environment.
Nature-themed art activities include rubbings,
collages, coloring sheets, and displays of kids’
creations.
A cozy spot with pillows, a grassy rug, and a library
of storybooks and field guides for quiet reading or
family storytime.
Nature Exchange
Art Studio
Reading Nook
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An Engine of Economic Vitality
SECTION IV
As a beloved regional destination, Gilroy Gardens drives economic growth, supports
local businesses, and creates jobs—welcoming nearly half a million visitors annually
and contributing millions to the local economy.
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ANNUAL IMPACT REPORT
Gilroy Gardens is not only a destination for families—it’s a vital economic
engine for the region.
With 93% of its nearly half a million annual visitors coming from outside Gilroy, the park
drives consistent tourism spending across hotels, restaurants, gas stations, and local
shops. In 2024 alone, the park contributed an estimated $2.13 million in economic impact,
with a cumulative total of $50 million since opening.
Gilroy Gardens also creates hundreds of seasonal and youth employment opportunities,
develops local talent, and strengthens civic identity. As both a beloved attraction and
an anchor for regional growth, the park plays a key role in shaping Gilroy’s economic
landscape.
$50 Million
469,000
600 14,400
$2 Million
2024 TOTAL LIFETIME
9.1 Million
total estimated economic impact
total visitors in 2024
Youth Jobs in 2024 cumulative youth jobs
2024 total estimated economic impact
lifetime visits
Page 17 of 439
GILROY GARDENSANNUAL IMPACT REPORT
1918
Tourism Breakdown
Ripple Effect
As a premier destination in the region, Gilroy Gardens draws the vast majority of its visitors
from outside the city—boosting tourism revenue and amplifying Gilroy’s presence on the
regional map.
Money spent by the park with local vendors, suppliers, and service providers (e.g., landscaping, food services)
Park operations, employee wages
of visitors came from outside Gilroy
of visitors came from inside Gilroy
Money spent by employees and visitors in the community—hotels, gas stations, restaurants, shops.
The economic impact of Gilroy Gardens extends well beyond the park gates, fueling local
employment, supporting small businesses, and driving regional growth through a powerful
cycle of direct, indirect, and induced spending.
Indirect Impact
Direct Impact
93%7%
Induced Impact
DIRECT
IMPACT
INDIRECT
IMPACT
INDUCED
IMPACT
GILROY GARDENS
Page 18 of 439
GILROY GARDENSANNUAL IMPACT REPORT
2120
Branching into the Future
SECTION V
With a focus on equity, innovation, and impact, Gilroy Gardens is expanding its role as a
horticultural learning lab—bringing nature-based education to more students, schools,
and communities across California.
20
ANNUAL IMPACT REPORT
Gilroy Gardens is preparing to expand its impact as the premier
horticultural learning lab in California.
With the foundational programs and partnerships now in place, the next chapter will focus
on expanding access, deepening educational impact, and reaching more students year-
round. With additional support, the park intends to scale its outreach to more school
districts and enhance curriculum integration for broader grade levels.
In 2024, Gilroy Gardens expanded its educational reach with the launch of Explorer Field
Trips—designed to bring year-round, self-guided science experiences to more students.
With additional support, the park could further broaden its reach by increasing participation
from underserved schools throughout the region.
Key Goals
Mature our Education Programming
Strengthen partnerships with schools and colleges
Page 19 of 439
GILROY GARDENSANNUAL IMPACT REPORT
2322
Get Involved
Support Gilroy Gardens and be part of something truly meaningful. Whether through donations,
sponsorship, or volunteering, your involvement helps preserve a unique community treasure
dedicated to education, nature, and family fun.
Your investment in Gilroy Gardens goes beyond the gates—it nurtures a legacy of learning,
conservation, and joy for generations to come.
Support the Park
Volunteer Opportunities
WAYS TO GET INVOLVED
CASH DONATIONS (ONLINE)
DOCENT PROGRAM
STUDENT VOLUNTEER PROGRAM
IN-KIND DONATIONS
DONATE STOCK
Make a direct impact with a secure online gift. Every donation supports vital
programs, preservation efforts, and educational experiences.
Inspire Young Minds and Share Your Passion for Nature!
For over 25 years, more than 3,000 incredible Docents
have contributed over 227,000 hours of volunteer
service. In 2024, we are proud to have 130 active Docents
continuing this legacy of education, enrichment, and
community engagement.
Step Into Science and Nature!
Join the Student Volunteer Program to gain hands-
on experience in environmental education and guest
engagement. Learn new skills, make friends, and make a
difference—while having fun every step of the way!
Provide valuable resources and services that help the park grow. From
supplies to professional expertise, your generosity strengthens our mission.
A smart way to give—donating appreciated stock can benefit you and Gilroy
Gardens. Consult your financial advisor to learn more.
Page 20 of 439
GILROY GARDENSANNUAL IMPACT REPORT
2524
Brand Visibility
Event Sponsorships
SPONSORSHIP BENEFITS
SPECIALIZED SPONSORSHIP OPPORTUNITIES
Community Impact
Attraction Partnerships
Marketing Opportunities
Media & Digital Promotions
Custom Packages
In-Park Activations
Reach a diverse audience of families, students, and tourists year-round.
Feature your brand at signature events like Cherry Jubilee, Carnival Nights, The
Great Big BOO, and North Pole Nights.
Support a nonprofit that champions conservation, education, and family-friendly
entertainment.
Align your name with beloved rides, gardens, or educational exhibits.
Benefit from digital promotions, on-site activations, and creative ad placements.
Gain visibility through our website, email campaigns, and social media.
Tailored sponsorships to meet your goals and reflect your brand’s social
responsibility values.
Create memorable experiences through branded giveaways, installations, and visitor
engagement opportunities.
Become a Sponsor
GILROY GARDENS
Page 21 of 439
GILROY GARDENSANNUAL IMPACT REPORT
2726
Board of Directors
Our Board of Directors and leadership team are united by a shared commitment to
preservation, education, and community impact. They ensure that a meaningful portion
of annual revenues is reinvested into sustaining the park’s natural beauty and long-term
viability—enhancing Gilroy Gardens as a treasured public asset for future generations.
Chairman Treasurer
Community Director
Secretary
Community DirectorCommunity Director Council DirectorCommunity Director
Dan Harney Jay Baksa
Steve Peat
Jane Howard
Frank JohnsonGreg Edgar Mayor Greg BozzoKurt Michielssen
ANNUAL IMPACT REPORT
Leadership Team
The leadership team at Gilroy Gardens, led by President and General Manager Hoa Le, is
focused on driving revenue growth while enhancing the guest experience. The team works
to maintain Gilroy Gardens’ unique position as both a beloved entertainment destination
and a valuable educational resource, ensuring every visitor enjoys a memorable experience
while learning about nature and conservation.
President & General
Manager
Vice President &
Assistant GM
Director of Revenue
Vice President of Marketing
& Sales
Director of Operations
Hoa Minh Le Alex Villalobos
Sandy Le
Trevor Wilson
Michael Fulcher
GILROY GARDENS
We welcome new Board Member Kurt Michelsen. Our board expresses thanks and
gratitude for the 13 years of service of outgoing board member Rob Onetto.
Page 22 of 439
GILROY GARDENSANNUAL IMPACT REPORT
2928
Our Supporters
KRAMER FAMILY
Every achievement in this report is rooted in the generosity of our supporters. From corporate
partners like AWS and Coca-Cola to local families and volunteers, these champions help bring
our mission to life. Their investments—whether through grants, donations, sponsorships, or
in-kind gifts—have expanded access, enhanced programs, and created unforgettable learning
experiences for thousands of children.
“The Modern Nature
Detective” program
Sponsorships and
rebates
Natural Science Day
supporter
In-Kind & Additional Support
AWS via ChangeX Coca-Cola Kramer Family
$5,000$11,215
$38,929
in individual donationsin corporate donations
raised through recycling and docent contributions
Help UsBloom Bigger
Every tree starts with a seed—and every transformed life starts with opportunity. At
Gilroy Gardens, we believe that nature, education, and joy should be accessible to all
children, regardless of background.
With additional support, we can expand our field trip programs, build deeper
partnerships with schools, train more young leaders, and bring hands-on environmental
learning to communities that need it most. Together, we can grow something bigger
than a park—we can grow a generation of curious minds, compassionate citizens, and
stewards of the natural world.
WAYS TO GET INVOLVED
DONATE VOLUNTEER PARTNER ADVOCATE
Join us in cultivating a brighter, greener future.
Page 23 of 439
“It’s about children. It’s about learning. It’s about
planting something that lasts.”
Gilroy Gardens Family Theme Park
A 501(c)(3) nonprofit educational institution
www.gilroygardens.org | @GilroyGardens | #GrowingWithGilroy
Page 24 of 439
2025
Completed
Deferred
Maintenance
Projects
Status as of
7.14.25
Page 25 of 439
Details Budget Actual - P6 Notes
Apple & Worm -Repaint 5,000$ 3,270$ Completed
Balloon Flight -Canopy Replacement 50,000$ 50,000$ Completed
Paddle Boats -Refurbishment 30,000$ 1,500$ In Progress
South County 20s & 50s -Upgrade PLC 30,000$ -$ Fall Project
Trains #31, #96, -Rebuild 25,000$ -$ Fall Project
Mushroom -Repaint 11,000$ -$ Fall Project
Claudia's Gardens -Pump Replacement 15,000$ -$ July Project
Backup Power -Halls Generator repair 15,000$ -$ Parts Ordered
First Alarm/Fire Alarm -Upgrade Console 30,000$ 16,714$ In Progress
Tierra Bella -Landscape 25th Anv 88,000$ 88,000$ Completed
Road & Storm Drain -Repair collapsed Drain 70,000$ 79,631$ Completed
Fire House Pump -Second half of Repair 50,000$ 49,598$ Completed
Parking Lot -Light Poles repaint 11,000$ 32,780$ Completed
Pump House (4) -Roof repair and repaint 20,000$ 3,000$ Completed
Security Camera -Perimeter/Front Gate/Exit 100,000$ -$ Bid Process
Zierer 3-14-25 Remaining Mushroom Swing Balance -$ 61,201$ Completed
Grand Total 550,000$ 385,694$
2025 Deferred Maintenance Projects Status
Page 26 of 439
Apple & Worm
Page 27 of 439
Balloon Flight
Page 28 of 439
Road & Storm Drain -Repair
Page 29 of 439
Rebuild Back
Up Emergency
Fire Pump
Page 30 of 439
Fiberglass
& Painting
Ducks
& Swans
Page 31 of 439
Parking Lot Light
Poles Repaint
Page 32 of 439
Pump Houses -Roof Repair & Repaint
Page 33 of 439
Mushroom
Swing -
Rollover
Balance from
2024 Repair
Page 34 of 439
2025
Boneyard
Clean Up
Progress
Page 35 of 439
Maintenance Shops: Nob Hill Trailer Area
Page 36 of 439
Gym Area: Second Nob Hil Trailer Spot
Page 37 of 439
City of Gilroy
STAFF REPORT
Agenda Item Title:Interviews for Open Seats on the Youth Commission with
Future Appointment on August 4, 2025
Meeting Date:July 28, 2025
From: Jimmy Forbis, City Administrator
Department:Administration
Submitted by:Bryce Atkins, Assistant to the City Administrator
Prepared by:Bryce Atkins, Assistant to the City Administrator
STRATEGIC PLAN GOALS:Not Applicable
RECOMMENDATION
Interview candidates for open seats on the Gilroy Youth Commission.
BACKGROUND
The City opened the summer recruitment period ending May 28, 2025, and later
extended to July 14, 2025, to fill seats on the Gilroy Youth Commission with member
terms vacant or expiring as of June 30, 2027. A total of six seats with this term length
are open. In addition, another two seats with a term expiring June 30, 2026, also need
to be filled, for a total of eight seats to be appointed.
Interviews have been scheduled with the City Council at this evening’s meeting, and
appointments are scheduled to take place at the regular meeting on August 4, 2025.
ANALYSIS
As of the July 14, 2025, application deadline, the City had received 18 applications. The
following candidates submitted their application, and redacted versions are attached to
this staff report:
1. Alazander Cruz Bermudez
2. Ashleen Bhandal
Page 38 of 439
3. Benedict Pham
4. Biruh Abaneh
5. Diana Diakova
6. Jana Wahba
7. Jasmine Carreon
8. Jeremy Vu
9. Logan Gill
10.Maya Sanchez
11.Neha Rudrapatna
12.Noah Cuzner
13.Parker Cuzner
14.Sean Colin Diep
15.Sean Ethan Diep
16.Sophia Gutierrez
17.Trinidad Olguin Correa
18.Zafara Burzenski
ALTERNATIVES
None. The City Council will be interviewing the candidates at this meeting, with
appointments to be made at the August 4, 2025, regular meeting.
FISCAL IMPACT/FUNDING SOURCE
None.
PUBLIC OUTREACH
The recruitment was advertised on the City's website, as well as in the City e-newsletter
and through the Gilroy Unified School District.
NEXT STEPS
Candidates may be appointed by the City Council at the August 4, 2025, regular
meeting.
Attachments:
1. FY26 Applications (Redacted)
Page 39 of 439
Page 40 of 439
Page 41 of 439
Youth Commission Application - Ashleen Bhandal
Page 1 of 2
City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.
Board/Committee/Commission of Interest:Youth Commission
Name:Ashleen Bhandal
Phone
number(s):
email
address*:
Are you a registered voter within the City limits? No
Physical
Address*:
Driver’s License
or
ID No.:
N/A Date of
Birth*:
Last 4 of
SSN:
N/A
List your qualifications for this appointment:
* 2 Years of ASB at Gilroy Prep School. Year 1: Publicity Coordinator. Year 2: Secretary. * 2
Years of Youth Board Commission, Gilroy Foundation. * 3 Years of being involved in our Temple
youth program in San Jose.
List any service to the community including any prior appointments:
* 2 Years of ASB at Gilroy Prep School. Year 1: Publicity Coordinator. Year 2: Secretary. * 2
Years of Youth Board Commission, Gilroy Foundation.
What are your goals while serving on this Board/Commission/Committee?
My goals while serving on this board is to improve my leadership skills, serve the community,
and make an impact for the youth of Gilroy. I have been following my fathers footsteps over the
years and he has shown me the importance of being involved locally. I want to help council
understand how young people see things and what’s important to us. Sometimes grown-ups
forget how different things can look from our point of view. I want to help create positive
changes, especially in areas that affect kids and teens—like parks, schools, safety, and
activities.
Why are you the most qualified to serve on this Board/Commission/Committee?
I’m creative and full of ideas that could help make programs or projects more fun and interesting
for youth. I’m a good problem-solver and like coming up with ways to improve things that aren’t
working well. I’m respectful and kind, which helps me work well with people of all ages. I’m
curious and ask good questions, which helps me understand things better and make thoughtful
suggestions.
Page 42 of 439
Youth Commission Application - Ashleen Bhandal
Page 2 of 2
By clicking on this box, I declare under penalty of perjury that I am currently a
registered voter within the City limits of the City of Gilroy. Furthermore, I
understand that this application and any attachments are subject to disclosure
under the Public Records Act and must complete mandatory Open Government
Ordinance Training. I further understand that members of the Planning
Commission, Building Boards of Appeals, and Physically Challenged Board of
Appeals are also subject to filing the Fair Political Practice Commission’s
Statement of Economic Interest Form 700 relating to financial disclosures.
Page 43 of 439
Youth Commission Application - Benedict Pham
Page 1 of 2
City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.
Board/Committee/Commission of Interest:Youth Commission
Name:Benedict Pham
Phone
number(s):
email
address*:
Are you a registered voter within the City limits? No
Physical
Address*:
Driver’s License
or
ID No.:
N/A Date of
Birth*:
Last 4 of
SSN:
N/A
List your qualifications for this appointment:
I am a senior at Christopher High, bringing a set of experiences in leadership, civic engagement,
and community development. Currently, I hold the positions of senior secretary for ASB and
office positions for several clubs at my school. I have spearheaded initiatives that provide an
outlet for student voice, promote wellness, and enhance campus culture. I also hold a seat on
the Gilroy Youth Advisory Council, which works directly with the district leadership to advocate
for youth needs. My strong communication skills, dedication to service, and collaborative
mindset make me a well-rounded candidate for the Youth Commission.
List any service to the community including any prior appointments:
I have served on the Gilroy Youth Advisory Council for the 2024-2025 school year, where I
contributed to district-wide efforts focused on student mental health, school safety, and
academic support. I have also led wellness campaigns at my school, coordinated events with
different clubs, and helped in establishing the foundation for a Wellness Center on campus. I've
also taken part in district planning meetings, where I offered input on future goals that
highlighted student voices across Gilroy.
What are your goals while serving on this Board/Commission/Committee?
If appointed, my primary goal is to make sure the Youth Commission becomes a space where
youth-driven solutions can be heard and acted on. I want to focus on mental health awareness,
inclusive recreational programs, and communication between city leadership and students at
the high school level. Also, I would love to help in coordinating community outreach and events
that honor youth accomplishments and work on immediate matters such as bullying, college
readiness, and social-emotional wellness.
Page 44 of 439
Youth Commission Application - Benedict Pham
Page 2 of 2
Why are you the most qualified to serve on this Board/Commission/Committee?
In the last year or so, I have vigorously engaged student voices at the school and district levels.
I have a good understanding of how to work well with both peers and adults, through which
change can really take place. My experiences in ASB, YAC, and club leadership have developed
me to be organized, reliable, and responsible. The passion I hold for advocacy and my
considerable experience qualify me well to serve on the Youth Commission and make a positive
impact on our community.
☐
By clicking on this box, I declare under penalty of perjury that I am currently a
registered voter within the City limits of the City of Gilroy. Furthermore, I
understand that this application and any attachments are subject to disclosure
under the Public Records Act and must complete mandatory Open Government
Ordinance Training. I further understand that members of the Planning
Commission, Building Boards of Appeals, and Physically Challenged Board of
Appeals are also subject to filing the Fair Political Practice Commission’s
Statement of Economic Interest Form 700 relating to financial disclosures.
Page 45 of 439
Youth Commission Application - Biruh Abaneh
Page 1 of 2
City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.
Board/Committee/Commission of Interest:Youth Commission
Name:Biruh Abaneh
Phone
number(s):
email
address*:
Are you a registered voter within the City limits? No
Physical
Address*:
Driver’s License
or
ID No.:
N/A Date of
Birth*:
Last 4 of
SSN:
N/A
List your qualifications for this appointment:
I previously served one term on the Youth Commission and am familiar with the responsibilities
and plans required to fill this position. I have experienced the incredible group that is the Youth
Commission, and know how to gather thoughts of others, represent the youth, and provide
methods to support others4 I attend GECA, a great school of rigor and creativity. This
opportunity provides me with knowledge on how to communicate with others, and understand
the opinions and wants of others in my age. I have run for student leader positions like Vice
President, and know how to spread the word and help gather thoughts and ideas. This
collaboration with my partner helps me understand how to work with others to spread ideas and
get our goals done.
List any service to the community including any prior appointments:
I have previously been appointed to the Youth Commission for a two-year term, and am running
again I have more than 20 hours of community service, and have gotten to know and serve those
in need I have participated in 6+ food drives, feeding hundreds of families across our city
What are your goals while serving on this Board/Commission/Committee?
My goal is to help serve, represent, and value the youth of Gilroy by providing them with
opportunities for employment, volunteer services, knowledge, and public access. With the idea
of a Youth Center arising, I can help add valuable advice on organizing it, along with
participating in events, funding the OppportuniTEEN Fair for later years, and considering the
ideas of those who want change.
Why are you the most qualified to serve on this Board/Commission/Committee?
Page 46 of 439
Youth Commission Application - Biruh Abaneh
Page 2 of 2
I am qualified to serve for a two-year term on the Yotuh Commission because I have already
acquired the experience necessary to apply to this role. My term from 8th grade to high school
helped teach me a lot about managing events, organizing funds, and creating opportunities for
others. Now that I am older and in high school, I can apply this knowledge more skillfully and
diligently with more reach in a more diverse environment, and more understanding of how to
communicate with others. My growth from being accepted into GECA and being exposed in that
learning environment will help show this term, and I can be much more helpful and fix previous
mistakes.
☐
By clicking on this box, I declare under penalty of perjury that I am currently a
registered voter within the City limits of the City of Gilroy. Furthermore, I
understand that this application and any attachments are subject to disclosure
under the Public Records Act and must complete mandatory Open Government
Ordinance Training. I further understand that members of the Planning
Commission, Building Boards of Appeals, and Physically Challenged Board of
Appeals are also subject to filing the Fair Political Practice Commission’s
Statement of Economic Interest Form 700 relating to financial disclosures.
Page 47 of 439
Youth Commission Application - Diana Diakova
Page 1 of 2
City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.
Board/Committee/Commission of Interest:Youth Commission
Name:Diana Diakova
Phone
number(s):
email
address*:
Are you a registered voter within the City limits? No
Physical
Address*:
Driver’s License
or
ID No.:
N/A Date of
Birth*:
Last 4 of
SSN:
N/A
List your qualifications for this appointment:
I am currently serving on the GECA Honors Tribunal as an Associate Justice. This is a
restorative justice system that makes recommendations in student disciplinary matters. I also
serve on the Gilroy Foundation Youth Board, where I provide insight into the needs and
priorities of young residents in our community, helping to review grant applications, and shape
programs that support Gilroy. I am a graduate of the Gilroy Youth Police Academy 2024, where I
gained extensive knowledge about our city's policies and procedures. Beyond civic
involvement, I am dedicated to empowering young leaders, as demonstrated by my involvement
in AAUW Young Women Leaders. Through this organization, I have gained experience working
with a team of volunteers and contributed to planning the annual YWL leadership conference. I
have also shown my academic prowess by maintaining a 4.6 weighted academic GPA, and I was
awarded Outstanding Student of the Year for the freshman class. This award is based on the
collective vote of all 9th-grade teachers and given to only one student annually. Through these
experiences, I have developed the strategic thinking, leadership skills, and collaborative mindset
that will help me to serve effectively on the Youth Commission. My passion for youth advocacy,
community development, and civic engagement ensures that I can make a meaningful impact in
this role.
List any service to the community including any prior appointments:
I have volunteered with GUSD as a math tutor and teacher assistant at Brownell Middle School. I
have almost one hundred community hours volunteering at many events hosted by the Gilroy
Foundation, Gilroy Rotary Club, Gilroy Chamber of Commerce, Gilroy Downtown Business
Association, and several other non-profits. As previously stated, I have dedicated my time to
serving on the Gilroy Foundation Youth Board, GECA Honors Tribunal, and the AAUW Young
Women Leaders.
Page 48 of 439
Youth Commission Application - Diana Diakova
Page 2 of 2
What are your goals while serving on this Board/Commission/Committee?
I hope to use this opportunity to represent Gilroy's youth and make a positive impact in our
community. I am aiming toward bridging the gap between young residents and local
government, ensuring their concerns and ideas are heard. I want to work alongside my peers
and city leaders to provide my unique point of view and foster community growth. Because of
my enthusiasm and passion for Gilroy, I can contribute to the Commission by planning and
implementing such programs in the community.
Why are you the most qualified to serve on this Board/Commission/Committee?
I am very passionate about the Youth Commission's cause, and if selected, will dedicate myself
to serving the City of Gilroy. I have a lot of experience volunteering for a variety of organizations
and in leadership, community outreach, and effective communication. My academic records are
also exemplary, showing my commitment and tenacity toward my goals. I am eager to bring my
skills, passion, and strategic mindset to serve Gilroy’s residents and enhance youth
participation in local governance.
☐
By clicking on this box, I declare under penalty of perjury that I am currently a
registered voter within the City limits of the City of Gilroy. Furthermore, I
understand that this application and any attachments are subject to disclosure
under the Public Records Act and must complete mandatory Open Government
Ordinance Training. I further understand that members of the Planning
Commission, Building Boards of Appeals, and Physically Challenged Board of
Appeals are also subject to filing the Fair Political Practice Commission’s
Statement of Economic Interest Form 700 relating to financial disclosures.
Page 49 of 439
Youth Commission Application - Jana Wahba
Page 1 of 2
City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.
Board/Committee/Commission of Interest:Youth Commission
Name:Jana Wahba
Phone
number(s):
email
address*:
Are you a registered voter within the City limits? No
Physical
Address*:
Driver’s License
or
ID No.:
N/A Date of
Birth*:
Last 4 of
SSN:
N/A
List your qualifications for this appointment:
I am qualified for this appointment because I have extensive leadership experience. I have been
a member of my high school's ASB since the beginning of Freshman year; I played a large role
alongside my peers in the Class of 2026 in the planning of school events like Winter Formal,
Halloween Dance, and Prom. I was able to gather input from friends and strangers alike in the
weeks before school events and represent the interests of my school's population. I am also
qualified because of my experience working a part-time job at Gilroy Gardens. As an Admissions
Associate, I was able to communicate articulately with guests and handle responsibility when it
came to accurate transactions and guest complaints. I effectively represented upset guests to
my supervisors and was able to suggest solutions or changes to aspects of my department.
Both of the roles that I have mentioned demonstrate that I am able to handle responsibility and I
can effectively communicate with others in a respectful and impactful manner.
List any service to the community including any prior appointments:
I have served the community well with over 160 community service hours. One way that I have
served the youth of Gilroy is in a day-camp for younger children. I have completed around 100
hours at Star Arts Education and have interacted with children and teens who are passionate
about theater. Working with the future of our town and our country has made me realize that I
want to make a bigger difference in the lives of children and teens in our city.
What are your goals while serving on this Board/Commission/Committee?
One of my biggest goals when serving on this committee is to provide opportunities for the
youth to explore their futures. I would like to host events and create programs that could
encourage teens to consider potential careers as well as ways to interact with and give back to
their community. An example could be an event at Gilroy Library where teens could meet
Page 50 of 439
Youth Commission Application - Jana Wahba
Page 2 of 2
professionals of various fields who volunteer to present and answer questions, similar to the
Career Day that I participate in at my school. I would also like to organize community outreach,
for example meal packages for the youth or free educational sessions about exercise and
healthy food options.
Why are you the most qualified to serve on this Board/Commission/Committee?
I am most qualified to serve on the Gilroy Youth Commission because I have experience in
community outreach and representation. At my school Dr. TJ Owens Gilroy Early College
Academy (GECA), I was nominated and accepted along with three of my classmates to serve a
four-year term in the Honors Tribunal. Through this role, I was able to hold school-wide
community circles; I collaborated with my fellow members to ask meaningful questions about
aspects of our school that students wanted to see change in. After being promoted to Attorney
General in Junior year, I was able to play a larger role in planning out events like Week of
Kindness and Affirmation Poster-Making; going into my Senior year as Chief Justice, I am ready
to make a difference both in the small community that is my school as well as the larger body of
Gilroy. The leadership experience and confidence I have gained from having this role at my
school makes me qualified to serve on this board for the City of Gilroy. I am able to give a voice
to the youth by interacting with them and to collaborate with a team to create events and
programs that will enhance the lives of the Gilroy youth.
☐
By clicking on this box, I declare under penalty of perjury that I am currently a
registered voter within the City limits of the City of Gilroy. Furthermore, I
understand that this application and any attachments are subject to disclosure
under the Public Records Act and must complete mandatory Open Government
Ordinance Training. I further understand that members of the Planning
Commission, Building Boards of Appeals, and Physically Challenged Board of
Appeals are also subject to filing the Fair Political Practice Commission’s
Statement of Economic Interest Form 700 relating to financial disclosures.
Page 51 of 439
Youth Commission Application - Jasmine Carreon
Page 1 of 2
City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.
Board/Committee/Commission of Interest:Youth Commission
Name:Jasmine Carreon
Phone
number(s):
email
address*:
Are you a registered voter within the City limits? No
Physical
Address*:
Driver’s License
or
ID No.:
N/A Date of
Birth*:
Last 4 of
SSN:
N/A
List your qualifications for this appointment:
-Participated in CHS’s Leadership program my freshman year, developing my skills in
communication, decision-making, and team management. -Participated in CHS’s ASB
(Asscoiated Student Body) program my sophomore year where we personally planned and led
many school-wide activities, events, and fundraisers. -Held class officer positions both years
gaining experience on student representation and leadership responsibilities. -Led tennis
lessons to children in a group setting, helping my communication skills.
List any service to the community including any prior appointments:
-2023 Tamale Festival -2024 Downtown Gilroy Holiday Festival & Parade -Helped coach tennis to
children as a part of one of Gilroy’s outreach programs. -Helped guide and plan schedules for
CHS’s tennis team. -To uplift and support children in need, I participated in making homemade
bracelets and bookmarks as part of the CraftingSmiles Club in CHS -Designed and created
holiday cards to express our gratitude and appreciation for CHS’s staff during the holiday
season.
What are your goals while serving on this Board/Commission/Committee?
-To amplify the voices of the youth in Gilroy and dedicate myself in ensuring that diverse
perspectives are always being heard, valued, and considered when making decisions for the city
and the people. This I believe is significant and can be one of the most meaningful ways we can
create a positive and lasting change in our community. -When collaborating with fellow
members I will push to foster meaningful programs that will help Gilroy thrive as a community.
This includes advocating for mental health resources, expanding our educational opprotunities,
and an even more supportive environment for the young people of Gilroy.
Page 52 of 439
Youth Commission Application - Jasmine Carreon
Page 2 of 2
Why are you the most qualified to serve on this Board/Commission/Committee?
I am most qualified to serve on the Board/Commission/Committee because with my two years in
participating in CHS’s ASB/Leadership program, I have gained the firsthand experience needed
for this position in student advocacy and teamwork. I understand how to collaborate with the
people around me and I know how to listen to countless different persepectives while making
thoughtful decisions that I know would impact everyone. With these two years I learned about
consistancy and how to balance my responsibilities such as balancing ASB/Leadership with my
academic classes, as well as coaching children in tennis in a Gilroy outreach program. Most
importantly, I am incredibly passionate about fostering a real impact in my community and I
genuinely want to represent the voices of the youth in Gilroy with full certainty.
☐
By clicking on this box, I declare under penalty of perjury that I am currently a
registered voter within the City limits of the City of Gilroy. Furthermore, I
understand that this application and any attachments are subject to disclosure
under the Public Records Act and must complete mandatory Open Government
Ordinance Training. I further understand that members of the Planning
Commission, Building Boards of Appeals, and Physically Challenged Board of
Appeals are also subject to filing the Fair Political Practice Commission’s
Statement of Economic Interest Form 700 relating to financial disclosures.
Page 53 of 439
Youth Commission Application - Jeremy Vu
Page 1 of 2
City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.
Board/Committee/Commission of Interest:Youth Commission
Name:Jeremy Vu
Phone
number(s):
email
address*:
Are you a registered voter within the City limits? No
Physical
Address*:
Driver’s License
or
ID No.:
N/A Date of
Birth*:
Last 4 of
SSN:
N/A
List your qualifications for this appointment:
My qualifications for this position include leadership skills, responsibility, respect, kindness,
intelligence, creativity, perseverance, listening skills, and inclusion. As a capable student and
avid volunteer, I have exemplified all these qualities when working alone or in a team.
List any service to the community including any prior appointments:
Some services to the community have included setting up community events in Eagle Ridge,
volunteering and tutoring at Ciel Tutoring and the Gilroy Library, leading youth groups in
Morgan Hill for the Saint Catherine of Alexandria Catholic Church, serving food for a dinner
event hosted by the Knights of Columbus, and volunteering at Brownell Middle School for Mrs.
Fortino, a Seventh Grade English Teacher.
What are your goals while serving on this Board/Commission/Committee?
One main priority and goal I hope to accomplish while serving on the Commission is helping set
up the youth for success with free and public extracurricular activities offered as well as
supplementary programs. Moreover, I would advertise these programs to the youth to ensure
that the youth are informed of these opportunities that would benefit them. Most youth need
help but have no programs to help them or have no knowledge of such programs. However, I will
create programs for the aid they require and successfully inform the youth of the existence of
these programs. Some of these programs could include tutoring services, fitness programs, and
skill building programs for specific jobs such as business building or science catered lessons.
Even further, I will create online surveys or forms for the community to openly and anonymously
complete to determine what issues are the forefront of attention.
Why are you the most qualified to serve on this Board/Commission/Committee?
Page 54 of 439
Youth Commission Application - Jeremy Vu
Page 2 of 2
I am the most qualified for this position because of my extensive experience working with youth
during my time volunteering. Moreover, I have leadership skills and many other qualities I can
apply to this position. Furthermore, I have creative approaches that can be used to solve any
issue regarding the youth. Adding on to this, I am open to listening to the community regarding
how to help the youth with certain issues.
By clicking on this box, I declare under penalty of perjury that I am currently a
registered voter within the City limits of the City of Gilroy. Furthermore, I
understand that this application and any attachments are subject to disclosure
under the Public Records Act and must complete mandatory Open Government
Ordinance Training. I further understand that members of the Planning
Commission, Building Boards of Appeals, and Physically Challenged Board of
Appeals are also subject to filing the Fair Political Practice Commission’s
Statement of Economic Interest Form 700 relating to financial disclosures.
Page 55 of 439
Youth Commission Application - Logan Gill
Page 1 of 2
City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.
Board/Committee/Commission of Interest:Youth Commission
Name:Logan Gill
Phone
number(s):
email
address*:
Are you a registered voter within the City limits? No
Physical
Address*:
Driver’s License
or
ID No.:
N/A Date of
Birth*:
Last 4 of
SSN:
N/A
List your qualifications for this appointment:
I am currently going into 10th grade at Christopher High School and really enjoy being involved
in my community. I took a Speech and Debate class, which helped me become more confident
speaking in front of others, sharing ideas, and learning how to advocate on different issues
talked about in the community. I also play music at local community events and help volunteer
with the Rotary Club which my mother is apart of. I’ve helped support many organization in
Gilroy, such as with the Art Walk, senior support programs, the Gilroy Music Festival, Veterans
Day Parade, and numerous downtown holiday celebrations. These experiences have taught me
how to work with others, be responsible, and give back. I want to be on the Youth Commission
to help make Gilroy better for kids and teens, so that they can make a difference in their
community and amongst their peers.
List any service to the community including any prior appointments:
I have helped with several community events in Gilroy, including the Art Walk, senior support
programs, the Gilroy Music Festival, Veterans Day celebrations, Manos, and downtown holiday
events. I also play music at some of these events to support and bring joy to the community. I
haven’t had any formal appointments yet, but I’ve gained valuable experience by volunteering,
working with others, and giving back to the city.
What are your goals while serving on this Board/Commission/Committee?
One of my main goals is to learn how local government works and how decisions are made that
affect people in our community. I’m especially interested in being a voice for youth who may not
feel heard and in speaking up for fairness and justice. I want to help create programs and events
that make all young people in Gilroy feel included and supported. I also hope to grow as a leader
and work with others to make a real difference.
Page 56 of 439
Youth Commission Application - Logan Gill
Page 2 of 2
Why are you the most qualified to serve on this Board/Commission/Committee?
I believe I’m qualified because I care deeply about my community and want to help make a
difference. I’ve grown up in Gilroy and attended schools in the district my whole life, so I
understand the needs and experiences of local youth. My family is also very involved in the
community, my mom is an educator and my dad is an attorney, so I’ve grown up learning the
importance of service, education, and fairness. I’ve helped with community events like the Art
Walk, senior support programs, the Gilroy Music Festival, Veterans Day, and downtown holiday
celebrations, and I also play music at some of these events. I’ve taken Speech and Debate,
which has helped me become a better communicator and listener. I’m responsible, motivated,
and ready to speak up for youth and help Gilroy be the best it can be.
By clicking on this box, I declare under penalty of perjury that I am currently a
registered voter within the City limits of the City of Gilroy. Furthermore, I
understand that this application and any attachments are subject to disclosure
under the Public Records Act and must complete mandatory Open Government
Ordinance Training. I further understand that members of the Planning
Commission, Building Boards of Appeals, and Physically Challenged Board of
Appeals are also subject to filing the Fair Political Practice Commission’s
Statement of Economic Interest Form 700 relating to financial disclosures.
Page 57 of 439
Youth Commission Application - Maya Sanchez
Page 1 of 2
City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.
Board/Committee/Commission of Interest:Youth Commission
Name:Maya Sanchez
Phone
number(s):
email
address*:
Are you a registered voter within the City limits? No
Physical
Address*:
Driver’s License
or
ID No.:
N/A Date of
Birth*:
Last 4 of
SSN:
N/A
List your qualifications for this appointment:
I am an incoming senior who is on track to earn both my high school diploma and an associate's
degree in natural sciences. Through organizations such as Girl Scouts and the City of Gilroy
Recreation, I have helped to plan activities for summer camps with the help of fellow counselors.
I served as a Teen Advisory Board member for the Gilroy Library. Through the recreation
department, I was certified in CPR and first aid.
List any service to the community including any prior appointments:
I served as Teen Advisory Board member for the Gilroy library, where I planned helped plan
events for teens and young children. For four years, I have volunteered as a camp counselor for
a Girl Scout Camp. I was employed as a Recreation Leader for the city, where I helped plan and
manage summer camps targeted towards children aged 6-12. I participate in local art
competitions and meetings. For two years in a row, I have been a winner of the annual chalk fest
in Gilroy, and I recently won third place in the District Attorney office "justice for all" poster
contest. I have also attended the Gilroy Arts Roundtable meetings, where community artists
meet to discuss upcoming creative events and projects. I participated in my school's Publication
Club, where I interviewed staff and students on the high school and Gavilan campus. This
upcoming year, I will part of GECA's tutoring program, where I will aid younger students in their
coursework and high school career.
What are your goals while serving on this Board/Commission/Committee?
Overall, my goal is to create opportunities for fellow teens to also help the community, whatever
their interests may be. For example, I would like to collaborate with the local animal shelter to
possibly grant community service for teens wanting to foster kittens or other animals. I would
Page 58 of 439
Youth Commission Application - Maya Sanchez
Page 2 of 2
also like to promote more art events, similar to the recent Art Walk that displayed student and
community art.
Why are you the most qualified to serve on this Board/Commission/Committee?
I have found success in collaborating with others, and I am also attuned to the unique needs and
wants of the teens in the community we are serving. During my job as a Recreation Leader, I
often had to improvise activities based on the interests of individual people as I got to know
them. I have enjoyed participating in community events and helping to plan them.
By clicking on this box, I declare under penalty of perjury that I am currently a
registered voter within the City limits of the City of Gilroy. Furthermore, I
understand that this application and any attachments are subject to disclosure
under the Public Records Act and must complete mandatory Open Government
Ordinance Training. I further understand that members of the Planning
Commission, Building Boards of Appeals, and Physically Challenged Board of
Appeals are also subject to filing the Fair Political Practice Commission’s
Statement of Economic Interest Form 700 relating to financial disclosures.
Page 59 of 439
Youth Commission Application - Neha Rudrapatna
Page 1 of 2
City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.
Board/Committee/Commission of Interest:Youth Commission
Name:Neha Rudrapatna
Phone
number(s):
email
address*:
Are you a registered voter within the City limits? No
Physical
Address*:
Driver’s License
or
ID No.:
N/A Date of
Birth*:
Last 4 of
SSN:
N/A
List your qualifications for this appointment:
Some of my qualifications are: 1.I am great with communicating with people 2.I am a team player
3.I am detail oriented 4.I am a fast learner 5.I love learning new skills.
List any service to the community including any prior appointments:
I am the youth advisor for the Indian Association of South Santa Clara County(IASC) Children's
Book Club, serving for two to three years catering to kids in Gilroy by organizing material and
holding meetings at the Gilroy Library meeting room and having fun discussions with the kids
about the book of the month.
What are your goals while serving on this Board/Commission/Committee?
Some of my goals while serving on the Gilroy Youth Commission are that I want to be able to
give back to the community that I live in and have good connections with people, as well as
developing a new skill set.
Why are you the most qualified to serve on this Board/Commission/Committee?
I am most qualified to serve on the Gilroy Youth Commission because of the following: 1. I am a
great listener 2. I like talking to people and listening to issues and concerns 3. I am an analytical
thinker who processes material one step at a time 4. I like to help people resolve issues and
problems 5. I am good with working with people including youth
Page 60 of 439
Youth Commission Application - Neha Rudrapatna
Page 2 of 2
☐
By clicking on this box, I declare under penalty of perjury that I am currently a
registered voter within the City limits of the City of Gilroy. Furthermore, I
understand that this application and any attachments are subject to disclosure
under the Public Records Act and must complete mandatory Open Government
Ordinance Training. I further understand that members of the Planning
Commission, Building Boards of Appeals, and Physically Challenged Board of
Appeals are also subject to filing the Fair Political Practice Commission’s
Statement of Economic Interest Form 700 relating to financial disclosures.
Page 61 of 439
Youth Commission Application - Noah Cuzner
Page 1 of 2
City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.
Board/Committee/Commission of Interest:Youth Commission
Name:Noah Cuzner
Phone
number(s):
email
address*:
Are you a registered voter within the City limits? No
Physical
Address*:
Driver’s License
or
ID No.:
N/A Date of
Birth*:
Last 4 of
SSN:
N/A
List your qualifications for this appointment:
Some of my qualifications for this commission are how I have been apart of my middle school
ASB team for two years, I also participate in Scouting America, or scouts, in which I am a patrol
leader, which requires me to teach other scouts various things. I also sit in and participate in
planning meetings for what kind of scouting activity we are going to do
List any service to the community including any prior appointments:
I often volunteer at my high school, a miniature pony and donkey rescue named Fairy Tail farms.
I also volunteer at cub scout meetings whenever I have the chance. I am in troop 792 for the
scouts for the last 4 years, where we are required to create a community project run by yourself,
and the troop helps working on the project. I have not been able to do my project yet, but I have
helped with multiple others over the years. I was Senator and activities director for my middle
school where I was able to bring up community concerns with people who could actually do
something about it. As activities director I was able to plan activities that people actually wanted
to participate in.
What are your goals while serving on this Board/Commission/Committee?
I am hoping to unite the community even further, replace run down areas with new and brighter
items, such as fences and fixing sidewalks. Having more projects that improve the city. While
also helping high schoolers with service hours.
Why are you the most qualified to serve on this Board/Commission/Committee?
I can communicate quite well with my peers and community members, and I understand how to
fix problems in the most efficient way possible, with the least drawbacks. Being the oldest of 4
requires me to quickly fix problems. I also lead a team of 7 people through complex, multi-day
Page 62 of 439
Youth Commission Application - Noah Cuzner
Page 2 of 2
sessions, all while balancing structured objectives with adaptive, real-time decision-making. All
requiring me to change everything at a moment's notice.
By clicking on this box, I declare under penalty of perjury that I am currently a
registered voter within the City limits of the City of Gilroy. Furthermore, I
understand that this application and any attachments are subject to disclosure
under the Public Records Act and must complete mandatory Open Government
Ordinance Training. I further understand that members of the Planning
Commission, Building Boards of Appeals, and Physically Challenged Board of
Appeals are also subject to filing the Fair Political Practice Commission’s
Statement of Economic Interest Form 700 relating to financial disclosures.
Page 63 of 439
Youth Commission Application - Parker Cuzner
Page 1 of 2
City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.
Board/Committee/Commission of Interest:Youth Commission
Name:Parker Cuzner
Phone
number(s):
email
address*:
Are you a registered voter within the City limits? No
Physical
Address*:
Driver’s License
or
ID No.:
N/A Date of
Birth*:
Last 4 of
SSN:
N/A
List your qualifications for this appointment:
I am an active participant in Girl Scouts and Scouting America (formerly Boy Scouts). I have
been on the planning and leadership team for both Gilroy and Morgan Hill Girl Scout Summer
Camps. I have been a Patrol Leader for my Scouting America Troop and am currently in my
second elected term as Senior Patrol Leader for the combined boys and girls troop. After lots of
effort, I was able to start a girls troop for Scouting America making me a founding member of
Troop 2792. I have also shown leadership and teamwork skills while doing school sports and
band.
List any service to the community including any prior appointments:
I volunteer weekly at a miniature horse and donkey rescue. My family fosters kittens each year. I
also help out with my younger siblings cub scout meetings. I have been a part of service
projects for Operation Freedom Paws and the San Martin Lions Club.
What are your goals while serving on this Board/Commission/Committee?
My goal is to bring different ideas to the group and our community. I have high hopes that we
can bring more youth events and more community service opportunities to younger teens in our
community. I also want to make sure that we are serving a large variety of all of the groups in
our community.
Why are you the most qualified to serve on this Board/Commission/Committee?
I am most qualified to serve on this board because I have strong communication, collaboration,
and delegation skills. I have shown that I can be a strong leader in a number of different areas
and I can bring new ideas to the Youth Commission. I am currently involved in multiple activities
across different areas that provide me with a unique point of view.
Page 64 of 439
Youth Commission Application - Parker Cuzner
Page 2 of 2
By clicking on this box, I declare under penalty of perjury that I am currently a
registered voter within the City limits of the City of Gilroy. Furthermore, I
understand that this application and any attachments are subject to disclosure
under the Public Records Act and must complete mandatory Open Government
Ordinance Training. I further understand that members of the Planning
Commission, Building Boards of Appeals, and Physically Challenged Board of
Appeals are also subject to filing the Fair Political Practice Commission’s
Statement of Economic Interest Form 700 relating to financial disclosures.
Page 65 of 439
Youth Commission Application - Sean Colin Diep
Page 1 of 2
City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.
Board/Committee/Commission of Interest:Youth Commission
Name:Sean Colin Diep
Phone
number(s):
email
address*:
Are you a registered voter within the City limits? No
Physical
Address*:
Driver’s License
or
ID No.:
N/A Date of
Birth*:
Last 4 of
SSN:
N/A
List your qualifications for this appointment:
2023-24, Vice-President, Gilroy Prep School ASB/Student Council 2022-23, 6th Grade Senator,
Gilroy Prep School ASB/Student Council Holding office as Vice-President and 6th Grade Senator
in my middle school’s ASB/Student Council allowed me to grow and and gain important and
useful life skills in leadership and management, team building and collaboration, time
management, and project management. I was able to organize fun events and activities for my
school mates, and in doing so I also developed my character by learning to be more
responsible, respectful, fair, caring, and become an upstanding citizen in my school and
community.
List any service to the community including any prior appointments:
I am currently in the City of Gilroy Recreation Summer Teen Volunteer Program and am excited
to serve the City and our community by volunteering in summer camps, youth programs, the
Senior Center, and City clean-up events, and other engaging community and City events. I truly
love our City and love lending a hand wherever I can. As an incoming high school freshman, I
am also looking forward to volunteering for the City of Gilroy Recreation events, NGOs, and also
Also, since I was 4 years old, I have been volunteering my time and talents to entertain our
senior community by playing the violin and piano during the holidays and displaying my
watercolor artworks at at local senior centers, such as Merrill Gardens and Valley Pines Senior
Community. I just enjoy sharing my talents with the community! Summer 2025 Volunteer, City of
Gilroy Recreation: Teen Summer Leadership Program Summer 2025 Volunteer, City of Gilroy
Recreation: Senior Center, City-wide clean-ups Summer 2025 Volunteer, Gilroy Downtown
Business Association: Downtown Live 2024-present Volunteer, Sacred Heart: Pack-a-Bag 2023-
present Regular Volunteer, St. Catherine’s Parish: Reach Out Pantry, Reach Out Community
Closet
Page 66 of 439
Youth Commission Application - Sean Colin Diep
Page 2 of 2
What are your goals while serving on this Board/Commission/Committee?
My goal while serving on the Youth Commission is to advocate for City-led after-school extra-
curricular programs for teens, such as STEM, sports, music, and arts classes. As a teenager,
there are currently very limited after-school, summer, and extra-curricular programs available for
children in my age group, since most after-school programs have their participant’s maximum
age at 12 years old. I would like to work with City leaders to create after-school programs that
will positively influence and greatly benefit the City’s youth, especially my fellow teenagers, and
the community as a whole.
Why are you the most qualified to serve on this Board/Commission/Committee?
Having served in my school’s ASB/Student Council as Vice-President and 6th Grade Senator, I
have acquired and developed essential skills in leadership and management, team building and
collaboration, time management, and project management. Possessing these skills make me a
strong and qualified candidate for to serve on the City of Gilroy Youth Commission. Moreover, I
am also eager to learn from the leaders of the City of Gilroy and also the current Youth
Commissioners, and acquire additional skills and wisdom. Additionally, I am currently in the City
of Gilroy Recreation Summer Teen Volunteer Program and am excited to serve the City and our
community by volunteering in summer camps, youth programs, the Senior Center, and City
clean-up events, and other engaging community and City events. I truly love our City and love
lending a hand wherever I can.
By clicking on this box, I declare under penalty of perjury that I am currently a
registered voter within the City limits of the City of Gilroy. Furthermore, I
understand that this application and any attachments are subject to disclosure
under the Public Records Act and must complete mandatory Open Government
Ordinance Training. I further understand that members of the Planning
Commission, Building Boards of Appeals, and Physically Challenged Board of
Appeals are also subject to filing the Fair Political Practice Commission’s
Statement of Economic Interest Form 700 relating to financial disclosures.
Page 67 of 439
Youth Commission Application - Sean Ethan Diep
Page 1 of 2
City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.
Board/Committee/Commission of Interest:Youth Commission
Name:Sean Ethan Diep
Phone
number(s):
email
address*:
Are you a registered voter within the City limits? No
Physical
Address*:
Driver’s License
or
ID No.:
N/A Date of
Birth*:
Last 4 of
SSN:
N/A
List your qualifications for this appointment:
My term as City of Gilroy Youth Commissioner expires at the end of June 2025, despite my being
appointed just a few months ago in February. Despite my brief term, I have been part of the
Loma Prieta Legislative Committee and worked with my fellow dedicated Youth Commissioners
in proposing to the City Council the protection of the local endangered plant, the Loma Prieta
Flower. I have also been involved in planning, organizing, and conducting the successful
OpportuniTEEN Fair held last March, an event providing local teens with career and volunteer
opportunities. I would love to continue serving the community and my fellow youth as Youth
Commissioner. 2024-25 Commissioner, City of Gilroy Youth Commission 2024-25, Board
Member, Gilroy Foundation Youth Board 2024-25 Board Member, Gilroy Library Teen Advisory
Board 2024-Present, Staff, Dr.TJ Owens Early College Academy (GECA) Publications Club 2023-
Present, Member, Dr.TJ Owens Early College Academy (GECA) Asian Student Union 2022-23,
President, Gilroy Prep School ASB 2021-22, Vice-President, Gilroy Prep School ASB Taking on
these important roles helped me learn a lot about respect and responsibility, and taking the
initiative towards pursuing projects, collaborating with others, and serving my community. I
have continued to use these skills and uphold these values while currently serving on the City of
Gilroy Youth Commission, Gilroy Foundation Youth Board, and the Gilroy Library Teen Advisory
Board. Moreover, as an active member of the Asian Student Union at GECA, I am passionate
about promoting, sharing, and learning more about AAPI (Asian American Pacific Islander). I
would love for the City of Gilroy to hold AAPI events to celebrate our rich culture and heritage.
List any service to the community including any prior appointments:
I care deeply about our City and am very dedicated in serving the community I live in and have
been volunteering extensively at the City of Gilroy Recreation, various nonprofits and agencies,
churches, and schools not just here in the City of Gilroy, but also around Santa Clara County.
This past year and a half alone, I logged over 300 hours of volunteer work. I am proud to
Page 68 of 439
Youth Commission Application - Sean Ethan Diep
Page 2 of 2
contribute in my own way to the betterment of my community. 2024-25 Commissioner, City of
Gilroy Youth Commission: Loma Prieta Legislative Committee, OpportuniTEEN Fair, etc 2024-25
Board Member, Gilroy Foundation Youth Board: Illuminate the Night, Youth Board Events, Grant
Recipients Selection, etc 2024-25 Board Member, City of Gilroy Library Teen Advisory Board:
Arts & Crafts Committee, Teen Advisory Board Events, etc Summer 2025 Volunteer, Asian
Community Development Council: HAPI Medical Center, Citizenship Clinic Summer 2025
Volunteer, City of Gilroy Recreation: Teen Summer Leadership Program 2024-present Volunteer,
Gavilan College: Science Alive 2024-present Volunteer, Sacred Heart: Pack-a-Bag 2023-present
Regular Volunteer, City of Gilroy Recreation: Senior Center, Adaptive Dances, Coastal/Creek
clean-ups, City-wide clean-ups, National Night Out, Breakfast with Santa, Party in the Park, etc
2023-present Regular Volunteer, Gilroy Center for the Arts: Artist Receptions, Art Walk, Easter
Egg Hunt, Art Exhibits, etc 2023-present Regular Volunteer, Gilroy Downtown Business
Association: Gilroy Rodeo, Heart of Gilroy, Downtown Live, La Ofrenda Festival, Beer Crawl, etc
2023-present Regular Volunteer, St. Catherine’s Parish: Reach Out Pantry, Reach Out
Community Closet 2023-present Regular Volunteer, Gilroy Prep School: Percussion Band,
Dances, Book Fairs June 2023 Volunteer, Gilroy Gardens: Nature Program
What are your goals while serving on this Board/Commission/Committee?
I would like to continue serving as Youth Commission because I believe I will be able to greatly
contribute to the various projects that the commission is planning to conduct, such as Senior
Tech week and OppotuniTEEN Fair. Also, as a Filipino-Vietnamese-Chinese American, I am
passionate about spreading awareness about AAPI culture and heritage in the City of Gilroy. My
goal is to help the City promote AAPI culture through events and celebrations. I am sure the City
of Gilroy will enjoy festivals celebrating rich AAPI cultures. I would love for Gilroy residents to
enjoy delicious AAPI food and vibrant dances and events!
Why are you the most qualified to serve on this Board/Commission/Committee?
I am the optimal candidate to serve on the City of Gilroy Youth Commission because I have
previous experience as Youth Commissioner and am passionate about serving our City through
various projects geared towards the benefit of my fellow young citizens, the betterment of the
community, and the promotion of AAPI culture and awareness. As a Gilroy citizen, I am
dedicated to serving the Gilroy community through numerous volunteer work. Moreover, not
only do I possess extensive leadership experience but also collaborative, organizational, and
time management skills. I believe I will be able to contribute greatly to the betterment of our City
by sharing my talents, knowledge, and experiences.
By clicking on this box, I declare under penalty of perjury that I am currently a
registered voter within the City limits of the City of Gilroy. Furthermore, I
understand that this application and any attachments are subject to disclosure
under the Public Records Act and must complete mandatory Open Government
Ordinance Training. I further understand that members of the Planning
Commission, Building Boards of Appeals, and Physically Challenged Board of
Appeals are also subject to filing the Fair Political Practice Commission’s
Statement of Economic Interest Form 700 relating to financial disclosures.
Page 69 of 439
Youth Commission Application - Sophia Gutierrez
Page 1 of 2
City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.
Board/Committee/Commission of Interest:Youth Commission
Name:Sophia Gutierrez
Phone
number(s):
email
address*:
Are you a registered voter within the City limits? No
Physical
Address*:
Driver’s License
or
ID No.:
N/A Date of
Birth*:
Last 4 of
SSN:
N/A
List your qualifications for this appointment:
I am 14 years old and a proud Gilroy resident. I will be entering ninth grade at Christopher High
School in the fall after I promote from South Valley Middle School in a few weeks. I have
participated in a dual language program (English and Spanish) since elementary school and that
has helped strengthen my language skills and ability to communicate with community members
who also speak Spanish. I am a good student with good grades. I love the arts (I play the violin,
flute and piano), enjoy reading and problem solving. These skills will help me when I listen to
our youth on their needs/wants, share my ideas, help to solve problems and bring more
opportunities for our Gilroy youth. As a teen living in Gilroy, I offer an important perspective and
am interested in giving back to my community by helping to improve the youth experience of
our community.
List any service to the community including any prior appointments:
I have served as a member of California Junior Scholarship Federation at South Valley Middle
School and completed 30 plus hours of community service in one school year. I have been a
teacher's assistant for the St. Mary Parish Catechism and participate in the St. Mary Youth
Group. I volunteered for the Christmas Parade, and served food as a volunteer at a Holiday
Posada event. I am currently participating in the Our Community Pillars Public Art Project
sponsored by the Gilroy Arts Alliance. Over the past few months, I have worked with other youth
and local artists in learning about Gilroy's history and walking the community to learn about the
art and culture in the city. We are putting ideas together for an art mural to be placed on the
pillars located at the art center. I have been a Girl Scout where I volunteered in various activities
in the community and learned about teamwork and meeting goals. I was also recently accepted
into GetSET program (sponsored by the Santa Clara Valley Section of the Society of Women
Engineers) in Santa Clara University for girls interested in Science, Technology, and
Engineering (STEM).
Page 70 of 439
Youth Commission Application - Sophia Gutierrez
Page 2 of 2
What are your goals while serving on this Board/Commission/Committee?
I would like to improve and expand upon the programs in the community that are offered to
youth. I would like to make sure that we find opportunities to keep youth active and that help
them to work together and improve relationships. Bullying is a problem in our schools and we
need to work on building strong relationships. We do not have many options for recreation in
the city and we need to work on that. If we have the right programs that engage young people,
this can help to solve some of the bullying issues and levels of youth disengagement in our
community. I also would like to make sure that youth in Gilroy have the counseling and
emotional support they need. Youth are faced with many issues and pressures and we need to
make sure we reach out to all Gilroy youth to assist in their well being and mental health. I would
also like there to be more free recreational activities for people my age in Gilroy. I want there to
be a safe space for all youth where they can do whatever they're interested in, like the arts or
STEM, without being too costly so we could ensure opportunities to all. I have noticed that
people my age don't try out the things they're interested in like the arts because the price to join
classes or opportunities is too costly for their families. All youth should have opportunities
regardless of income. I want to listen to our youth's ideas and share theirs and mine with our
City Council so they can consider them when they make decisions on what's best for all Gilroy
youth. Youth voice is important especially when our City leaders are asked to make decisions
for our community on our behalf.
Why are you the most qualified to serve on this Board/Commission/Committee?
I am most qualified to serve on the commission because I am a good student, a good
communicator, a good writer, and a proud resident of Gilroy. I am responsible, reliable, bilingual
and bicultural enabling me to connect with a large population in our community. I want to
elevate the voice of our youth in our community and am committed to serving my term as a
youth commissioner.I love our city and I want to help make it an amazing place where all of our
youth can thrive.
By clicking on this box, I declare under penalty of perjury that I am currently a
registered voter within the City limits of the City of Gilroy. Furthermore, I
understand that this application and any attachments are subject to disclosure
under the Public Records Act and must complete mandatory Open Government
Ordinance Training. I further understand that members of the Planning
Commission, Building Boards of Appeals, and Physically Challenged Board of
Appeals are also subject to filing the Fair Political Practice Commission’s
Statement of Economic Interest Form 700 relating to financial disclosures.
Page 71 of 439
Youth Commission Application - Trinidad Olguin Correa
Page 1 of 2
City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.
Board/Committee/Commission of Interest:Youth Commission
Name:Trinidad Olguin Correa
Phone
number(s):
email
address*:
Are you a registered voter within the City limits? No
Physical
Address*:
Driver’s License
or
ID No.:
N/A Date of
Birth*:
Last 4 of
SSN:
N/A
List your qualifications for this appointment:
My qualifications include teamwork skills, ability to communicate, and presentation skills. I have
been an explorer for two years now and I have learned how to be in situations with police
officers, community members and how to work with fellow Explorers. My qualifications also
include having previously planned events with Community Solutions and Digital Nest that
involved the youth.
List any service to the community including any prior appointments:
As a GPD Explorer, I have assisted and attended city parades, DUI checkpoints, National night
out, and high school graduations. During the summer of 2024 I volunteered at the Gilroy library,
and I have also volunteered at elementary and middle school events.
What are your goals while serving on this Board/Commission/Committee?
My goals while serving the Committe is to promote youth voices and encourage the youth to be
part of current groups/ events that are ongoing. One other goal I would have will serving the
Board is to get youth involved and informed about issues in the city that they may not know
about, but affect them.
Why are you the most qualified to serve on this Board/Commission/Committee?
I am most qualified because I want the youth voice to be heard in the City Council; and from my
experience in working with the community and people my age, I could make valuable
recommendations on issues affecting local youth. Given my experiences of planning events for
the community, and being an Explorer, I could effectively help organize, plan programs, and
events, that the youth want.
Page 72 of 439
Youth Commission Application - Trinidad Olguin Correa
Page 2 of 2
☐
By clicking on this box, I declare under penalty of perjury that I am currently a
registered voter within the City limits of the City of Gilroy. Furthermore, I
understand that this application and any attachments are subject to disclosure
under the Public Records Act and must complete mandatory Open Government
Ordinance Training. I further understand that members of the Planning
Commission, Building Boards of Appeals, and Physically Challenged Board of
Appeals are also subject to filing the Fair Political Practice Commission’s
Statement of Economic Interest Form 700 relating to financial disclosures.
Page 73 of 439
Youth Commission Application - Zafara Burzenski
Page 1 of 2
City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.
Board/Committee/Commission of Interest:Youth Commission
Name:Zafara Burzenski
Phone
number(s):
email
address*:
Are you a registered voter within the City limits? No
Physical
Address*:
Driver’s License
or
ID No.:
N/A Date of
Birth*:
Last 4 of
SSN:
N/A
List your qualifications for this appointment:
My qualifications for this appointment is as followed: - Gilroy Library Teen Advisory Board -
Voiceopedia Executive Board - Gilroy Foundation Youth Board - Superintendent's Youth
Advisory Committee - Leadership Class at Christopher High School
List any service to the community including any prior appointments:
I have volunteered for the Gilroy Downtown Live event and helped with set-up and clean up. Last
summer as well as this summer, I have been volunteering at 6th Street Studio and Arts Center
assisting children with their art projects as well as set-up and clean-up for all activities.
What are your goals while serving on this Board/Commission/Committee?
A goal of mine is to make sure that the youth of Gilroy is recognized and supported during my
time on this board. I want to give my insight into policies being made and work with other
leaders who share the same initiative as me. I want youth to be supported especially in the
career area hosting events that help youth decide what they want to do after school and what
they can do during their youth years to help get them there. I want to bring the youth of Gilroy
closer together and help people get to know one another. We would be able to feel closer as a
community by promoting events that help our community better know and trust each other.
Why are you the most qualified to serve on this Board/Commission/Committee?
I am most qualified to serve on this commission as I am a leader in my community and have
experience serving on leadership boards. I am apart of the Superintendent's Youth Advisory
Committee where I have worked with classmates from my school as well as my principal to
successfully launch a rebranding of our Wellness Center. Last year I was apart of the Gilroy
Foundation Youth Board where I worked with my peers to decided where different grants go and
Page 74 of 439
Youth Commission Application - Zafara Burzenski
Page 2 of 2
who would make the best use of the grant we were offering. At Christopher High School, I was
apart of the Leadership class where I learned different skills such as how to take lead in a
project and to communicate well with my other group members. I am a great listener and am
open to all ideas. I work well with others and I am able to give my input on decisions that benefit
all of the Gilroy youth.
☐
By clicking on this box, I declare under penalty of perjury that I am currently a
registered voter within the City limits of the City of Gilroy. Furthermore, I
understand that this application and any attachments are subject to disclosure
under the Public Records Act and must complete mandatory Open Government
Ordinance Training. I further understand that members of the Planning
Commission, Building Boards of Appeals, and Physically Challenged Board of
Appeals are also subject to filing the Fair Political Practice Commission’s
Statement of Economic Interest Form 700 relating to financial disclosures.
Page 75 of 439
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Special Meeting Minutes
City of Gilroy
City Council Special Meeting Minutes
Monday, June 16, 2025 | 5:30 PM
1. OPENING
1. Call to Order
The meeting was called to order by Mayor Bozzo at 5:30 PM.
2. Roll Call
Attendance Attendee Name
Present Council Member Dion Bracco
Council Member Tom Cline
Council Member Terence Fugazzi
Council Member Zach Hilton
Council Member Carol Marques
Council Member Kelly Ramirez
Mayor Greg Bozzo
Absent
2. CLOSED SESSION
Mayor Bozzo opened public comment.
With no speakers, Mayor Bozzo closed public comment.
Motion
Enter Closed Session
RESULT:Passed
MOVER:None
SECONDER:None
AYES:Council Member Dion Bracco, Council Member Tom Cline, Council
Member Terence Fugazzi, Council Member Zach Hilton, Council Member
Carol Marques, Council Member Kelly Ramirez, Mayor Greg Bozzo
Council entered Closed Session at 5:33 PM.
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government
Code Section 54957 and Gilroy City Code Section 17A.11(2)
Name/Title: Jimmy Forbis, City Administrator
2. CONFERENCE WITH LEGAL COUNSEL - PENDING LITIGATION. Pending
Litigation Pursuant to Paragraph (1) of Subdivision (d) of Government Code
Section 54956.9 and Gilroy City Code Section 17A.11 (3) (a), Gandolfi
Investments, LLC v. City of Gilroy, et.al., Superior Court for the County of
Santa Clara, Case Number 24CV444165, filed July 26, 2024.
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3. ADJOURN TO OPEN SESSION
The City Council returned to open session at 6:32 PM with no reportable action.
4. ADJOURNMENT
With no further business, the meeting was adjourned at 6:32 PM.
I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a regular
meeting of the City Council of the City of Gilroy on July 28, 2025.
Bryce Atkins
Acting City Clerk
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Regular Meeting Minutes
City of Gilroy
City Council Regular Meeting Minutes
Monday, June 16, 2025 | 6:00 PM
1. OPENING
1. Call to Order
The meeting was called to order by Mayor Bozzo at 6:32 PM.
2. Pledge of Allegiance
The Pledge of Allegiance was led by Council Member Hilton.
3. Invocation
Pastor Greg Quirke led the invocation.
4. City Clerk's Report on Posting the Agenda
Acting City Clerk Atkins reported that the agenda was posted on Friday, June 13,
2025, at 2:44 PM.
5. Roll Call
Attendance Attendee Name
Present Council Member Dion Bracco
Council Member Tom Cline
Council Member Terence Fugazzi
Council Member Zach Hilton
Council Member Carol Marques
Council Member Kelly Ramirez
Mayor Greg Bozzo
Absent
6. Orders of the Day
7. Employee Introductions
•Bryce Atkins, Assistant to the City Administrator, introduced Kylie Katsuyoshi
and Stefan Mercer.
•Sharon Goei, Community Development Director, introduced Michael Fossati.
•Arlen Summers, Fire Division Chief, introduced Christopher Glum.
•Ken Binder, Interim Police Chief, introduced Madisen Ruelas, Matthew
Latshaw, and Aesha Sandoval.
2. CEREMONIAL ITEMS - Proclamations and Awards
1. Proclamation Honoring the Gilroy High School Wrestling Team
Members of the Gilroy High School Wrestling Team and coaches received the
proclamation.
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Regular Meeting Minutes
2. Proclamation in Honor of Don Gage
The family of Don Gage received the proclamation.
3. PRESENTATIONS TO THE COUNCIL
1. Presentation of the Annual Report from Visit Gilroy
Frank Johnson, CEO of Visit Gilroy, gave the presentation.
2. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE
AGENDA BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE CITY
COUNCIL
Mayor Bozzo opened public comment.
John Pena - commented about food trucks and the challenges being experienced.
Robert Butler - commented about the kids drama club and an unhoused fundraising
concert, food trucks, and a book he published.
Miguel Ayala - commented about his concern with the Thursday night music and that
there were ADA walkways blocked.
Greg Felios - commented about his positive experience with the Thursday night
music event, and a group on Saturdays at noon that formed for a peaceful
demonstration.
Jennifer Del Bono - commented about her pride in the community with the peaceful
protesting and civility between opposing protesters.
Ron Kirkish - commented about the Garlic Festival ticket sales, excitement about the
event, and the Cherries Jubilee attendance.
With no further speakers, Mayor Bozzo closed public comment.
4. REPORTS OF COUNCIL MEMBERS
Council Member Bracco - No report.
Council Member Fugazzi - No report.
Council Member Marques - reported on the Santa Clara County Habitat Agency
Governing Board meeting and budget information.
Council Member Hilton - No report.
Council Member Ramirez - No report.
Council Member Cline - No report.
Mayor Bozzo - No report.
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5. CONSENT CALENDAR
Mayor Bozzo opened public comment.
With no speakers, Mayor Bozzo closed public comment.
Motion
Approve
RESULT:Passed
MOVER:Council Member Tom Cline
SECONDER:Council Member Carol Marques
AYES:Council Member Dion Bracco, Council Member Tom Cline, Council
Member Terence Fugazzi, Council Member Zach Hilton, Council Member
Carol Marques, Council Member Kelly Ramirez, Mayor Greg Bozzo
1. Adoption of the Minutes from the May 19 and June 2, 2025 City Council
Regular Meeting, the June 7, 2025 Coffee with the Mayor, and the June 9, 2025
City Council Special Meeting
2. Approve the Purchase of two Playground Shade Covers for the Third Street
Park in the amount of $112,497, and include a 10% contingency, for a total not
to exceed amount of $123,747, utilizing National Purchasing Partners Contract
(NPP) PS21070 and authorize the City Administrator to execute the agreement
with Ross Recreation Equipment, Inc. and any other related documents
necessary to complete the purchase and installation of the shade structures.
3. Adoption of a Resolution of the City Council of the City of Gilroy Approving
the Application for Metropolitan Transportation Commission Capital
Implementation Grant Funds for the Gilroy Public Library Electrical Vehicle
Chargers Project and Authorize the Execution of the Agreement and Related
Documents
4. Approval of a Notice of Acceptance of Completion for the City Hall Backup
Generator Project No. 21-PW-268
5. Claim of Terell Felton (The City Administrator recommends a "yes" vote under
the Consent Calendar shall constitute denial of the claim)
6. Adopt an Ordinance to Adopt by Reference the Mapping of the Fire Hazard
Severity Zones as Issued by the California Department of Forestry and Fire
Protection
7. City Council Appointment of Kim Mancera to the Position of City Clerk
6. BIDS AND PROPOSALS
1. Award a Contract to McKim Corporation for the Fiscal Year 2024-25 (FY25)
Citywide Pavement Rehabilitation Project No. 25-PW-295
Mayor Bozzo opened public comment.
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With no speakers, Mayor Bozzo closed public comment.
Motion
Award the Contract to McKim Corporation.
RESULT:Passed
MOVER:Council Member Carol Marques
SECONDER:Council Member Kelly Ramirez
AYES:Council Member Dion Bracco, Council Member Tom Cline, Council
Member Terence Fugazzi, Council Member Zach Hilton, Council
Member Carol Marques, Council Member Kelly Ramirez, Mayor
Greg Bozzo
Motion
Adopt the budget amendment resolution.
RESULT:Passed
MOVER:Council Member Kelly Ramirez
SECONDER:Council Member Tom Cline
AYES:Council Member Dion Bracco, Council Member Tom Cline, Council
Member Terence Fugazzi, Council Member Zach Hilton, Council
Member Carol Marques, Council Member Kelly Ramirez, Mayor
Greg Bozzo
2. Award a Contract to Vanguard Construction for the FY25 Engineering
Sidewalk Replacement Project No. 25-PW-296 in the amount of $652,787,
Approve a Project Contingency of $65,278, and Approve a Total Project
Expenditure of $718,065 for Construction
Mayor Bozzo opened public comment.
Maria Aguilar - commented about concerns regarding property owners having to pay
to fix sidewalks damaged by City trees, and instructions to property owners about
deep watering.
With no further speakers, Mayor Bozzo closed public comment.
Motion
Reject all bids.
RESULT:Passed
MOVER:Council Member Zach Hilton
SECONDER:Council Member Tom Cline
AYES:Council Member Dion Bracco, Council Member Tom Cline, Council
Member Terence Fugazzi, Council Member Zach Hilton, Council
Member Carol Marques, Council Member Kelly Ramirez, Mayor
Greg Bozzo
7. PUBLIC HEARINGS
1. Appeal of the Planning Commission’s Determination for Architectural and Site
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Review and Variance application for removal of an existing 35-foot monopole
and installation of a 65-foot monopole, or 70-foot monopine design, and
related equipment located at 401 First Street, Application No. AS 24-14 and V
24-01 (Continued Item)
Mayor Bozzo opened the Public Hearing.
With no speakers, Mayor Bozzo closed the Public Hearing.
Council made findings of particular sensitivity to require the monopine design.
Motion
Uphold the appeal with the requirement to use the monopine design for the project,
without the automatic provision allowing the applicant to revert to the original
monopole design if the geophysical study finds the monopine design to be
infeasible.
RESULT:Passed
MOVER:Council Member Terence Fugazzi
SECONDER:Council Member Kelly Ramirez
AYES:Council Member Dion Bracco, Council Member Tom Cline, Council
Member Terence Fugazzi, Council Member Zach Hilton, Council
Member Carol Marques, Council Member Kelly Ramirez, Mayor
Greg Bozzo
2. Public Hearing to Accept the Public Health Goal Report for the Gilroy Drinking
Water System in Accordance with California Health and Safety Code 116470
Mayor Bozzo opened the Public Hearing.
With no speakers, Mayor Bozzo closed the Public Hearing.
Report was received.
8. UNFINISHED BUSINESS
1. Aquatics Program Operations
Mayor Bozzo opened public comment.
Ron Kirkish - commented about costs associated with heating the pool.
With no further speakers, Mayor Bozzo closed public comment.
2. Sharks Ice Update
Mayor Bozzo opened public comment.
With no speakers, Mayor Bozzo closed public comment.
9. INTRODUCTION OF NEW BUSINESS
1. Acceptance of a One-Year Agreement with Santa Clara County
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Communications for Emergency Medical Dispatching
Mayor Bozzo opened public comment.
Ron Kirkish - Commented about negative public perception regarding response
times but increasing costs.
With no further speakers, Mayor Bozzo closed public comment.
Motion
Approve the agreement.
RESULT:Passed
MOVER:Council Member Dion Bracco
SECONDER:Council Member Carol Marques
AYES:Council Member Dion Bracco, Council Member Tom Cline, Council
Member Terence Fugazzi, Council Member Zach Hilton, Council
Member Carol Marques, Council Member Kelly Ramirez, Mayor
Greg Bozzo
2. Approval and Authorization to Purchase Real Property Located at 641 Old
Gilroy Street (APN 841-100-10 and 841-100-28)
Mayor Bozzo opened public comment.
With no speakers, Mayor Bozzo closed public comment.
Motion
Approve purchase of 641 Old Gilroy Street (APNs 841-100-10 and -28).
RESULT:Passed
MOVER:Council Member Dion Bracco
SECONDER:Council Member Kelly Ramirez
AYES:Council Member Dion Bracco, Council Member Tom Cline, Council
Member Terence Fugazzi, Council Member Zach Hilton, Council
Member Carol Marques, Council Member Kelly Ramirez, Mayor
Greg Bozzo
Motion
Adopt the budget amendment resolution.
RESULT:Passed
MOVER:Council Member Tom Cline
SECONDER:Council Member Carol Marques
AYES:Council Member Dion Bracco, Council Member Tom Cline, Council
Member Terence Fugazzi, Council Member Zach Hilton, Council
Member Carol Marques, Council Member Kelly Ramirez, Mayor
Greg Bozzo
3. Gilroy Center for the Arts Proposed Mural Project and Donation Acceptance
Mayor Bozzo opened public comment.
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Eric Vasquez - Commented about his design for this project.
With no further speakers, Mayor Bozzo closed public comment.
Motion
Approve mural project and delegate acceptance to the City Administrator.
RESULT:Passed
MOVER:Council Member Dion Bracco
SECONDER:Council Member Kelly Ramirez
AYES:Council Member Dion Bracco, Council Member Tom Cline, Council
Member Terence Fugazzi, Council Member Zach Hilton, Council
Member Carol Marques, Council Member Kelly Ramirez, Mayor
Greg Bozzo
4. Public Art Plaque and Augmented Reality Art Project at the Downtown Paseo
Mayor Bozzo opened public comment.
With no speakers, Mayor Bozzo closed public comment.
Motion
Approve the placement of the proposed public art placard at the downtown paseo.
RESULT:Passed
MOVER:Council Member Carol Marques
SECONDER:Council Member Terence Fugazzi
AYES:Council Member Dion Bracco, Council Member Tom Cline, Council
Member Terence Fugazzi, Council Member Zach Hilton, Council
Member Carol Marques, Council Member Kelly Ramirez, Mayor
Greg Bozzo
5. Approval of the Amendment to the Lease with Gilroy Gardens Family Theme
Park Removing the Treehaven Fire Station from the Premises
Mayor Bozzo opened public comment.
With no speakers, Mayor Bozzo closed public comment.
Motion
Approve the amendment to the agreement with Gilroy Gardens.
RESULT:Passed
MOVER:Council Member Tom Cline
SECONDER:Council Member Carol Marques
AYES:Council Member Dion Bracco, Council Member Tom Cline, Council
Member Terence Fugazzi, Council Member Zach Hilton, Council
Member Carol Marques, Council Member Kelly Ramirez, Mayor
Greg Bozzo
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6. Project Processing Agreement, 315 Las Animas Ave. Project
Mayor Bozzo opened public comment.
With no speakers, Mayor Bozzo closed public comment.
Motion
Approve the 315 Las Animas Project Processing Agreement with a modification to
Paragraph 11 of the agreement regarding the borders of the Master Plan Area in
Exhibit B, setting the borders to be Highway 101 as the eastern border, the West
Branch Llagas Creek (canal south of Las Animas Avenue) to be the southern
border, the Church Street alignment as the western border, and the Buena Vista
alignment as the northern border.
RESULT:Passed
MOVER:Council Member Zach Hilton
SECONDER:Council Member Kelly Ramirez
AYES:Council Member Dion Bracco, Council Member Tom Cline, Council
Member Terence Fugazzi, Council Member Zach Hilton, Council
Member Carol Marques, Council Member Kelly Ramirez, Mayor
Greg Bozzo
10. CITY ADMINISTRATOR'S REPORTS
City Administrator Forbis provided an update on the Santa Teresa Fire Station project.
11. CITY ATTORNEY'S REPORTS
No report.
12. CLOSED SESSION
City Attorney Faber opened public comment.
With no speakers, City Attorney Faber closed public comment.
City Council entered Closed Session at 10:08 PM.
Motion
Remain in closed session
RESULT:Passed
MOVER:None
SECONDER:None
AYES:Council Member Dion Bracco, Council Member Tom Cline, Council
Member Terence Fugazzi, Council Member Zach Hilton, Council Member
Carol Marques, Council Member Kelly Ramirez, Mayor Greg Bozzo
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to GC Sec.
54956.8 and GCC Sec. 17A.8
Property: Gilroy Gardens Theme Park, 3050 Hecker Pass Highway, Gilroy, CA
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(APN’s: 810-17-024, 810-17-026, 810-17-029, 810-17-030, 810-17-031, 810-18-
002, 810-18-013, 810-19-005, 810-19-007, 810-19-010, 810-19-011, 810-19-014)
Negotiators: Jimmy Forbis, City Administrator; Victoria Valencia, Economic
Development Manager
Other Party to Negotiations: Gilroy Gardens Family Theme Park, LLC
Under Negotiations: Price and terms of payment for sale or lease.
2. CONFERENCE WITH LABOR NEGOTIATORS – COLLECTIVE BARGAINING
UNITS Pursuant to GC Section 54957.6 and GCC Section 17A.11(4)
Collective Bargaining Units: Gilroy Police Officers Association, Inc.
Representing Gilroy Police Officers; Gilroy Management Association
Representing Mid-Management Employees (GMA); and Unrepresented Exempt
Employees (Confidential, Department Heads & Council-Appointed)
City Negotiators: Jimmy Forbis, City Administrator; LeeAnn McPhillips,
Assistant City Administrator and Administrative Services & Human Resources
Director/Risk Manager
Anticipated Issue(s) Under Negotiation: Wages, Hours, Benefits, Working
Conditions
Memorandums of Understanding: City of Gilroy and Gilroy Police Officers
Association Inc.; City of Gilroy and Gilroy Management Association (GMA)
13. ADJOURN TO OPEN SESSION
The City Council adjourned to open session at 11:15 PM.
14. ADJOURNMENT
With no additional business before the Council, the meeting was adjourned at 11:15 PM.
I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a regular
meeting of the City Council of the City of Gilroy on Monday, July 28, 2025.
Bryce Atkins
Acting City Clerk
Page 86 of 439
City of Gilroy
STAFF REPORT
Agenda Item Title:Approval of the Declaration of 56 Vehicles and Equipment as
Surplus and Authorize the Disposition of the Surplus
Through Auction
Meeting Date:July 28, 2025
From: Jimmy Forbis, City Administrator
Department:Administrative Services
Submitted by:LeeAnn McPhillips, Assistant City Administrator/HR Director
Prepared by:LeeAnn McPhillips, Assistant City Administrator/HR Director,
Walter Dunckel, Fleet and Facilities Superintendent
STRATEGIC PLAN GOALS:Not Applicable
RECOMMENDATION
Approve the surplus of 56 vehicles and equipment and authorize the disposal of the
surplus through auction.
EXECUTIVE SUMMARY
Through the replacement of vehicles and equipment over the last several years, the City
has built up a surplus of vehicles and some equipment that is well past their useful life.
Since they no longer serve a purpose for the City, it is appropriate to dispose of them
through auction which results in a small return of funds to the Fleet Fund.
BACKGROUND
Under Gilroy City Code Section 2.43(c)(6), the sale of personal property with estimated
value in excess of $10,000 shall require the approval of the City Council prior to sale.
The Fleet Division has identified a list of 56 vehicles and equipment (“vehicles”)
recommended for disposition. The list is attached to this staff report. The 56 vehicles
include three pieces of equipment not typically classified as vehicles, namely a tractor,
Bobcat, and a back hoe. The vehicles and equipment have reached the end of their
useful life and have either been replaced or deemed unnecessary for current
Page 87 of 439
operations. Fleet is estimating the total value of these items to be $152,600. Once
approved, similar to prior surplus of vehicles, Fleet will coordinate with an auction
company to dispose of the vehicles.
ALTERNATIVES
Council may:
1. Declare the vehicles as surplus and authorize staff to dispose of them through
auction. Recommended. The auction process is the most cost-effective and
efficient method available at this time, and the vehicles are outdated and of
limited/no usability for City purposes.
2. Choose not to declare the vehicles as surplus. Not recommended. This would
cause an accumulation of vehicles to occupy needed space at the Fleet facility or
other City storage areas. Additionally, delay in disposing of these assets will
reduce the potential recovery of value as revenue from their sale.
3. Choose to surplus the items, but not authorize disposition through auction. Not
recommended. While the City could place the vehicles for sale through direct
purchase, the benefit would be limited due to the staff time to manage the sale of
each individual vehicle, as well as the cost of advertising each vehicle.
FISCAL IMPACT/FUNDING SOURCE
The Fleet Division estimates the value of the surplus to be $152,600. An undetermined
portion of this amount will return to the City as revenue for the Fleet Fund. Due to the
nature of auction dispositions, the amount of revenue will not be known until the assets
are sold.
NEXT STEPS
The next step is to secure the services of an auction company to sell the vehicles and
equipment at auction. All equipment is removed from the vehicle prior to departure for
auction. Therefore, the vehicles are already being prepared for auction. Once an
agreement is signed, the auction company will pick up and auction the vehicles, clearing
needed space for other vehicles and equipment, and eliminating a stockpile of unsightly
vehicles.
Attachments:
1. Surplus Vehicle List July 2025
Page 88 of 439
Surplus Vehicle ListNumber Vehicle Type Year Odometer VIN Est Value1201 Ford Crown Vic2002 120,723 2FAFP71W62X129842 1,200.001234 Chrysler PT Cruiser 2002 20,2863C4FY48B22T2896152,900.001304 Ford Crown Vic2003 103,3742FAHP71W23X1656491,200.001305 Ford Crown Vic2003 96,8192FAHP71W93X1656501,200.001601 Ford Crown Vic2006 127,2932FAFP71W86X1325681,400.001707 Ford Focus 2007 50,8711FAHP34N97W1900752,500.001711 Ford Crown Vic2007 134,1672FAHP71WX7X1253391,400.001715 Ford Crown Vic2007 110,112 2FAHP71W17X125343 1,400.001809 Ford Crown Vic2008 125,4902FAHP71VX8X1505081,400.001811 Ford Crown Vic2008 114,5362FAHP71V88X1505101,500.002004 Chevy 3500 Util 2000 88,499 1GBGC34R7YR230887 2,500.002005 SCRWA Chevy 3500 Utility 2000 44,7501GBGC34R6YR2309313,500.002009 Chevy Blazer S‐10 2009 103,2531GNDT13WXY24071661,500.002013 Chevy Blazer S‐10 2000 141,2891GNDT13W4Y23813421,200.002103 Chevrolet 1500 Silverado 2001 169,325 2GCEC19V611262919 1,500.002105 Chevy Blazer S‐10 2001 96,1851GNDT13W4121268741,300.002106 Chevrolet Venture 2001 78,667 1GNDX03E91D249306 1,200.002107 Ford Ranger Pickup (bad transmission)2011 155,855 1FTKR1ED0BPA43151 1,200.002204 Chevy 2500HD bad transmission 2002 118,881 1GBHC29U12E298161 1,500.002207 Chevy Blazer S‐10 2002 39,1771GNDT13W62K2148301,900.002301 Ford F150 1993 120,5632FTDF15Y8PCA390711,300.002305 Chevrolet Tahoe 2003 86,292 1GNEC13Z03J296074 1,300.002306 Chevrolet Tahoe 2003 268,940 1GNEC13Z32J299639 900.002310 Ford F350 1993 101,1732FDHF37H1PCA557332,300.002408 Ford Aerostar Van 1994 80,5131FMCA11U8RZB102041,100.002501 GMC Utility Van 1995 75,4371GFG35KXSF5177671,100.002502 Ford Escape Hybrid (White) 2006 42,4921FMYU95H26KB012841,500.002604 Ford Escape Hybrid (Black) 2006 178,9261FMYU95H56KC959101,500.002606 Ford F450 Crane Truck2006 110,7441FDXF46P66ED719103,200.002608 Ford F450 Crane Truck (water) bad oil pum2006 92,3571FDXF46PX6ED719093,200.002609 Ford F150 2006 51,5371FTRF12296NB741403,900.002708 Ford Ranger Pickup 2007 135,3511FTYR14D97PA472961,500.00Page 89 of 439
2719 Ford Explorer Interceptor2017 103,0241FM5K8AR7HGC572324,500.002950 Chevy Blazer S‐10 1999 109,1841GNDT13W7X2178685900.003004 KME Type 1 Fire Engine 1999 92,1061K9AF4280YN05811315,000.003101 Kodiac command truck1991 14,594 1GBL7H1M9MJ112020 4,900.003202 Pierce Type 1 Fire Engine 1989 112,198 1P9CA01D5A040212 18,000.003408 International 4400 Water Truck 1991 19,0931HTSDN2R8NH4040185,000.003422 Internaltional 4600 Flat Bed 1987 23,9281HT5BZPM7NH4040195,000.003431 Freightliner FLC11242SD Dump Truck1989 24,0241FVX1WYB3KH4084875,000.003501 Ford F550 Type 6 Fire Engine 2005 39,389 1FDAX57P15EB57722 10,000.003719 Amida SL4060D light trailer 1984 N/A 84068680 500.003722 Amida SL4060D light trailer 1989 N/A 8911D4MH 500.004102 Vermeer BC1800A Chipper 2001 2231 hours 1VRN1312111002386 1,200.004402 Ford I‐7000 Sweeper Truck 1993 62,4931FDXR72CXRVA27514500.004403 International Armored Vehicle 1977 315,286 D0532GHB11350 900.004603 Case International Tractor 385 1985 N/A N/A 1,900.004611 Bobcat model 643 1985 N/A 5015‐M‐20329 2,500.004612 Case 580E Back Hoe 1985 N/A N/A 4,900.004720 Signal light trailer 1984 N/A 26704720 200.005002 Honday Motorcycle ST1300 2009 81,725JH2SC51719K6006564,500.005003 Honda Motorcycle ST1300 2009 47,915JH2SC51779K6006314,500.005005 Honda Motorcycle ST1300 2011 22,831JH2SC5176BK7000804,500.007201 Gem electric car 2002 N/A 5ASAK27422F023925 500.007703 Gem electric car 2007 N/A5ASAK27487F042986500.008203 Display Solutions trailer sign solar2001 N/A5HJ2G09191S01010124500.00Total Estimated Value 152,600.00Page 90 of 439
City of Gilroy
STAFF REPORT
Agenda Item Title: Acceptance of a $275,692.08 Grant from the Department of
California Highway Patrol Cannabis Tax Fund Grant Program
for Driving Under the Influence Enforcement Activities and
Adoption of a Resolution of the City Council of the City of
Gilroy Approving a Fiscal Year 2026 Budget Amendment
Meeting Date: July 28, 2025
From: Jimmy Forbis, City Administrator
Department: Police
Submitted by: Ken Binder, Interim Police Chief
Prepared by: Patricia Vigil, Management Analyst
STRATEGIC PLAN GOALS: Develop a Financially Resilient Organization
RECOMMENDATION
1. Accept the Department of California Highway Patrol Cannabis Tax Fund Grant
Program award for $275,692.08; and
2. Adopt a resolution amending the Fiscal Year 2026 budget to appropriate the grant
funds into the Police Department Special Grants Fund.
EXECUTIVE SUMMARY
The Gilroy Police Department (GPD) has been awarded a $275,692.08 grant through
the Department of California Highway Patrol Cannabis Tax Fund Grant Program
(CTFGP), made possible by Proposition 64, the Control, Regulate, and Tax Adult Use of
Marijuana Act. This grant supports education, prevention, and enforcement related to
impaired driving. The funding will be used for DUI-specific enforcement equipment,
officer training, saturation patrol operations, and public outreach. City Council approval
is required to formally accept the grant and amend the Fiscal Year 2026 budget to
appropriate the funds.
BACKGROUND
Page 91 of 439
Proposition 64, passed by California voters in 2016, mandates that a portion of
cannabis tax revenues be used to mitigate the impacts of marijuana legalization,
including impaired driving. The California Highway Patrol administers the Cannabis Tax
Fund Grant Program (CTFGP) to support local governments in achieving this goal. The
CTFGP aims to reduce impaired driving crashes, enhance public education regarding
the dangers of drug and alcohol impaired driving, and improve roadway safety across
California. In June 2025, GPD was notified of its successful grant award in the amount
of $275,692.08. The grant term runs from July 1, 2025, through June 30, 2026, and
operates on a reimbursement basis.
ANALYSIS
The Gilroy Police Department (GPD) maintains a dedicated Traffic Unit comprised of
three full-time motorcycle officers and one supervising sergeant. This team works to
reduce fatal and injury collisions through enforcement, education, and collaboration with
the City’s Engineering Division to address hazardous roadway conditions. From January
2021 through December 2024, alcohol-involved injury collisions have continued to rise,
underscoring the need for sustained and focused enforcement efforts. In response, the
Department remains committed to enhancing DUI enforcement by training officers as
Drug Recognition Experts (DREs), ensuring they are equipped to identify and address
drug-impaired driving more effectively.
Grant funding from the CTFGP provides an opportunity to expand DUI enforcement
efforts through equipment purchases, training, and community outreach. The funding
will support:
• A DUI police motorcycle and upfitting to replace aging equipment and allow
deployment of up to five motorcycle officers with prior Traffic Unit experience.
Motorcycles are critical to saturation patrols due to their agility in traffic, ability to
operate in areas inaccessible to patrol vehicles, and value in covert enforcement
scenarios.
• A DUI checkpoint/saturation patrol truck and upfitting, which will serve as a
mobile command and operational base. This vehicle provides the necessary
signage, lighting, and traffic control tools required to safely conduct checkpoints,
particularly in high-traffic or low-light environments.
• A DUI all-terrain vehicle (ATV) and upfitting, which will provide essential access
to areas that are not easily reached by standard patrol vehicles, such as trails,
large parking lots, parks, and special event grounds. These locations often
require law enforcement presence, and the ATV ensures that officers can
navigate these environments quickly and safely to maintain visibility, respond to
incidents, and support police operations in unconventional or high-traffic settings.
• Funding for officer overtime during DUI saturation patrols, Drug Recognition
Expert (DRE) training, travel, and community outreach initiatives aimed at
educating the public about the risks and consequences of impaired driving.
Page 92 of 439
These resources are not just enhancements; they are essential to ensuring that DUI
operations are conducted safely, efficiently, and in a manner that reflects best practices
in traffic enforcement. DUI checkpoints are inherently high-risk operations involving
traffic congestion, impaired drivers, and the need for rapid situational response. This
equipment and training will enhance officer safety, improve detection and deterrence,
and ultimately reduce impaired driving-related injuries and fatalities in Gilroy.
To accomplish this, City Council action is required to accept the grant and appropriate
the funds in the FY26 budget. The proposed budget appropriation is in the Police
Department Special Grants Fund as follows:
Org/Object Project String Amount
2253000-52610
(Expenditure)
30CHP23520-Prog Exp $60,689.14
2253000-53125
(Expenditure)
30CHP23520-Vehicles $215,002.94
2253000-43120 (Revenue) 30CHP23520-State $275,692.08
ALTERNATIVES
The City Council may choose not to approve the acceptance or appropriation of the
CHP grant funds. Staff does not recommend this option, as it would require identifying
alternative funding sources or reducing the scope and frequency of DUI saturation
patrols and public education efforts. This would limit the Department’s ability to
proactively address impaired driving risks in the community.
FISCAL IMPACT/FUNDING SOURCE
Approval of this action will increase both revenue and expenditure appropriations in the
Police Department’s Special Grants Fund (Fund 225) by $275,692.08. All expenditures
are reimbursable under the terms of the CHP Cannabis Tax Fund Grant Program. No
City General Fund match is required.
PUBLIC OUTREACH
The Police Department will implement a public engagement campaign via social media
and community channels prior to each DUI saturation event. This outreach will include
educational messaging about impaired driving risks, event transparency, and grant
program funding acknowledgment, reinforcing community trust and awareness.
NEXT STEPS
Page 93 of 439
N/A
Attachments:
1. FY26 CHP Resolution $275,692.08
2. updated Grant Agreement Schedule A FY25-26 signed KB
Page 94 of 439
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GILROY
AMENDING THE BUDGET FOR THE CITY OF GILROY FOR
FISCAL YEAR 2025-2026 IN THE POLICE DEPARTMENT GRANTS
FUND AND APPROPRIATING PROPOSED EXPENDITURE
AMENDEMENTS.
WHEREAS, the City Administrator prepared and submitted to the City Council a budget
for the City of Gilroy for Fiscal Years 2025-2026 and 2026-2027, and the City Council carefully
examined, considered and adopted the same on June 2, 2025; and
WHEREAS, City Staff has prepared and submitted to the City Council a proposed
amendment to said budget for Fiscal Year 2025-2026 for the City of Gilroy in the staff report
dated July 28, 2025, for the Police Departments Grants Fund, appropriating funding received
from the Department of California Highway Patrol, Cannabis Tax Fund Grant Program; and
WHEREAS, the City Council has carefully examined and considered the same and is
satisfied with said budget amendments.
NOW, THEREFORE, BE IT RESOLVED that revenue and expenditure
appropriations in the Police Department Grants Fund, Fund 225, is hereby increased by
$275,692.08 for Fiscal Year 2025-2026.
PASSED AND ADOPTED this 28th day of July 2025 by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
APPROVED:
______________________________
Greg Bozzo, Mayor
ATTEST:
Kim Mancera, City Clerk
Page 95 of 439
Resolution No. 2025-XX
Acceptance $275,692.08 CHP Grant
City Council Regular Meeting | July 28, 2025
Page 2 of 2
CERTIFICATE OF THE CLERK
I, KIM MANCERA, City Clerk of the City of Gilroy, do hereby certify that the attached
Resolution No. 2025-XX is an original resolution, or true and correct copy of a City Resolution,
duly adopted by the Council of the City of Gilroy at a Regular Meeting of said held on Council
held Monday, July 28, 2025 with a quorum present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of
the City of Gilroy this Date.
____________________________________
Kim Mancera
City Clerk of the City of Gilroy
(Seal)
Page 96 of 439
State of California
DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
GRANT AGREEMENT - Page 1
Award Number
23520
________________________________________________________________
1. GRANT TITLE
FY25/26 CTFGP Law Enforcement - Gilroy Police Department
2. NAME OF ORGANIZATION/AGENCY
Gilroy Police Department
3. ORGANIZATION/AGENCY SECTION TO ADMINISTER GRANT
4. PROJECT PERFORMANCE PERIOD
From: 07/01/2025 To: 06/30/2026
5. PURCHASE ORDER NUMBER
6. GRANT OPPORTUNITY INFORMATION DESCRIPTION
Law Enforcement grants provide financial assistance to allied agencies for the education, prevention, and the enforcement
of laws related to driving under the influence of alcohol and other drugs, including cannabis and cannabis products.
The intent of the program is to educate the public regarding the dangers of impaired driving, enforce impaired driving laws
on the roadway, and improve the Organization/Agency’s effectiveness through training and development of new strategies.
7. FUNDS ALLOCATED UNDER THIS GRANT AGREEMENT SHALL NOT EXCEED $275,692.08
8. TERMS AND CONDITIONS
The Grantee agrees to complete the Project, as described in the Project Description. The Grantee’s Grant Application,
and the California Code of Regulations, Title 13, Division 2, Chapter 13, Sections 1890.00-1890.27, are hereby
incorporated into this Grant Agreement by reference.
The parties hereto agree to comply with the Terms and Conditions of the following attachments:
• Schedule A – Project Description, Problem Statement, Goals and Objectives, and Method of Procedure
• Schedule B – Detailed Budget Estimate
• Schedule B-1 – Budget Narrative
We, the officials named below, hereby swear, under penalty of perjury under the laws of the State of California, that
we are duly authorized to legally bind the Grant recipient to the above-described Grant Terms and Conditions.
IN WITNESS WHEREOF, this Grant Agreement is executed by the parties hereto.
9. APPROVAL SIGNATURES
A. AUTHORIZED OFFICIAL OF ORGANIZATION/AGENCY
Name: Ken Binder
Title: Chief of Police
Phone: (408) 846-0350
Address: 7301 Hanna Street
Gilroy, CA 95020
E-Mail: ken.binder@cityofgilroy.org
___________________________ _______________
(Signature) (Date)
B. AUTHORIZED OFFICIAL OF CHP
Name: Andrew Beasley Phone: (916) 843-4360
Title: Captain Fax: (916) 322-3169
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: ABeasely@chp.ca.gov
___________________________ _______________
(Signature) (Date)
C. ACCOUNTING OFFICER OF CHP
Name: M. V. Fojas Phone: (916) 843-3531
Title: Commander Fax: (916) 322-3159
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: Michelle.Fojas@chp.ca.gov
___________________________ _______________
(Signature) (Date)
10. AUTHORIZED FINANCIAL CONTACT TO RECEIVE REIMBURSEMENT PAYMENTS
Name: Harjot Sangha
Title: Director of Finance
Phone: (408) 846-0350
Address: 7301 Hanna Street
Gilroy, CA 95020
Page 97 of 439
TERMS AND CONDITIONS
Grantee shall comply with the California Code of Regulations, Title 13, Division 2, Chapter 13 Section
1890, et seq. and all other Terms and Conditions noted in this Grant Agreement. Failure by the Grantee
to comply may result in the termination of this Grant Agreement by the California Highway Patrol
(hereafter referred to as State). The State will have no obligation to reimburse the Grantee for any
additional costs once the Grant Agreement has been terminated.
A. EXECUTION
1. The State (the California Highway Patrol) hereby awards, to the Grantee, the sum of money
stated on page one of this Grant Agreement. This funding is awarded to the Grantee to carry out
the Project set forth in the Project Description and the terms and conditions set forth in this Grant
Agreement.
2. The funding for this Grant Agreement is allocated pursuant to California Revenue and Taxation
Code Section 34019(f)(3)(B). The Grantee agrees that the State’s obligation to pay any sum
under this Grant Agreement is contingent upon availability of funds disbursed from the California
Cannabis Tax Fund to the State. If there is insufficient funding, the State shall have the option to
either: 1) terminate this Grant Agreement; whereby, no party shall have any further obligations
or liabilities under this Grant Agreement, or 2) negotiate a Grant Agreement Amendment to
reduce the grant award and scope of work to be provided under this Grant Agreement.
3. The Grantee is not to commence or proceed with any work in advance of receiving notice that the
Grant Agreement is approved. Any work performed by the Grantee in advance of the date of
approval by the State shall be deemed volunteer work and will not be reimbursed by the State.
4. The Grantee agrees to provide any additional funding, beyond what the State has agreed to
provide, pursuant to this Grant Agreement, and necessary to complete or carry out the Project,
as described in this Grant Agreement. Any modification or alteration of this Grant Agreement,
as set forth in the Grant Application submitted by the Grantee and on file with the State, must
be submitted in writing thirty (30) calendar days in advance to the State for approval.
5. The Grantee agrees to complete the Project within the timeframe indicated in the Project
Performance Period, which is on page one of this Grant Agreement.
B. PROJECT ADMINISTRATION
1. The Grantee shall submit all reimbursements, progress, performance, and/or other required
reports concerning the status of work performed in furtherance of this Grant Agreement on a
quarterly basis, or as requested by the State.
2. The Grantee shall provide the State with a final report showing all Project expenditures, which
includes all State and any other Project funding expended, within sixty (60) calendar days
after completion of this Grant Agreement.
3. The Grantee shall ensure all equipment which is purchased, maintained, operated, and/or
developed is available for inspection by the State.
4. Equipment purchased through this Grant Agreement shall be used for the education, prevention,
and enforcement of impaired driving laws, unless the Grantee is funding a portion of the
purchased price not dedicated to impaired driving and that portion is not part of the Project costs.
Equipment purchased under this Grant Agreement must only be used for approved Project-
related purposes, unless otherwise approved by the State in writing.
5. Prior to disposition of equipment acquired under this Grant Agreement, the Grantee shall notify
the State via e-mail, and by telephone, by calling the California Highway Patrol, Impaired
Driving Section, Cannabis Grants Unit at (916) 843-4360.
Page 98 of 439
TERMS AND CONDITIONS
C. PROJECT TERMINATION
1. Grantee or the State may terminate this Grant Agreement at any time prior to the commencement
of the Project. Once the Project has commenced, this Grant Agreement may only be terminated
if the party withdrawing provides thirty (30) calendar days written notice of their intent to
withdraw.
a. If by reason of force majeure the performance hereunder is delayed or prevented, then the
term end date may be extended by mutual consent for the same amount of time of such
delay or prevention. The term “force majeure” shall mean any fire, flood, earthquake, or
public disaster, strike, labor dispute or unrest, embargo, riot, war, insurrection or civil unrest,
any act of God, any act of legally constituted authority, or any other cause beyond the
Grantee’s control which would excuse the Grantee’s performance as a matter of law.
b. Grantee agrees to provide written notice of an event of force majeure under this Grant
Agreement within ten (10) calendar days of the commencement of such event, and within
ten (10) calendar days after the termination of such event, unless the force majeure
prohibits Grantee from reasonably giving notice within this period. Grantee will give such
notice at the earliest possible time following the event of force majeure.
2. Any violations of law committed by the Grantee, misrepresentations of Project information by the
Grantee to the State, submission of falsified documents by the Grantee to the State, or failure to
provide records by the Grantee to the State when requested for audit or site visit purposes may
be cause for termination. If the Project is terminated for the reasons described in this paragraph,
the State will have no obligation to reimburse the Grantee for any additional costs once the
Grant Agreement has been terminated.
3. The State may terminate this Grant Agreement and be relieved of any payments should the
Grantee fail to perform the requirements of this Grant Agreement at the time and in the manner
herein provided. Furthermore, the Grantee, upon termination, shall return grant funds not
expended by the Grantee as of the date of termination.
4. If this Grant Agreement is terminated, the State may choose to exclude the Grantee from
future Grant Opportunities.
D. FINANCIAL RECORDS
1. The Grantee agrees the State, or their designated representative, shall have the right to review
and to copy all records and supporting documentation pertaining to the performance of this Grant
Agreement. Grantee agrees to maintain such records for possible audit for a minimum of five (5)
years after final payment, unless a longer period of records retention is stipulated or required by
law. Grantee agrees to allow the auditor(s) access to such records during normal business hours
and to allow interviews of any employees who might reasonably have information related to such
records. Furthermore, the Grantee agrees to include a similar right for the State to audit all
records and interview staff in any subcontract related to performance of this Grant Agreement.
E. HOLD HARMLESS
1. The Grantee agrees to indemnify, defend, and save harmless the State, its officials, agents and
employees from any and all claims and losses accruing or resulting to any and all Grantee’s staff,
contractors, subcontractors, suppliers, and other person, firm or corporation furnishing or
supplying work services, materials, or supplies in connection with the performance of this Grant
Agreement, and from any and all claims and losses accruing or resulting to any person, agency,
firm, corporation who may be injured or damaged by the Grantee in performance of this Grant
Agreement.
Page 99 of 439
TERMS AND CONDITIONS
F. NONDISCRIMINATION
1. The Grantee agrees to comply with State and federal laws outlawing discrimination, including, but
not limited to, those prohibiting discrimination because of sex, race, color, ancestry, religion,
creed, national origin, physical disability (including HIV and AIDS), mental disability, medical
condition (including cancer or genetic characteristics), sexual orientation, political affiliation,
position in a labor dispute, age, marital status, and denial of statutorily-required employment-
related leave. (GC 12990 [a-f] and CCR, Title 2, Section 8103.)
G. AMERICANS WITH DISABILITIES ACT
1. The Grantee assures the State it complies with the Americans with Disabilities Act (ADA) of 1990,
which prohibits discrimination on the basis of disability, as well as all applicable regulations and
guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.)
H. DRUG-FREE WORKPLACE
1. The Grantee shall comply with the requirements of the Drug-Free Workplace Act of 1990 and will
provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution,
dispensation, possession, or use of a controlled substance is prohibited and specifying
actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about:
i. The dangers of drug abuse in the workplace.
ii. The person's or Organization/Agency's policy of maintaining a drug-free workplace.
iii. Any available counseling, rehabilitation, and employee assistance programs.
iv. Penalties that may be imposed upon employees for drug abuse violations.
c. Every employee who works on the Project will:
i. Receive a copy of the company's drug-free workplace policy statement.
ii. Agree to abide by the terms of the company's statement as a condition of
employment on the Grant Agreement.
2. Failure to comply with these requirements may result in suspension of payments under this Grant
Agreement, or termination of this Grant Agreement, or both, and Grantee may be ineligible for
award of any future Grant Agreements if the department determines that any of the following has
occurred:
a. The Grantee has made false certification or violated the certification by failing to carry out the
requirements, as noted above. (GC 8350 et seq.)
I. LAW ENFORCEMENT AGENCIES
1. All law enforcement Organization/Agency/Agency Grantees shall comply with California law
regarding racial profiling. Specifically, law enforcement Organization/Agency/Agency Grantees
shall not engage in the act of racial profiling, as defined in California Penal Code Section
13519.4.
Page 100 of 439
TERMS AND CONDITIONS
J. LABOR CODE/WORKERS' COMPENSATION
1. The Grantee is advised and made aware of the provisions which require every employer to be
insured against liability for Worker's Compensation or to undertake self-insurance in accordance
with the provisions, and Grantee affirms to comply with such provisions before commencing the
performance of the work of this Grant Agreement, (refer to Labor Code Section 3700).
K. GRANT APPLICATION INCORPORATION
1. The Grantee agrees the Grant Application and any subsequent changes or additions
approved or required by the State is hereby incorporated into this Grant Agreement.
L. STATE LOBBYING
1. The Grantee is advised that none of the funds provided under this Grant Agreement may be
used for any activity specifically designed to urge or influence a state or local legislator to favor
or oppose the adoption of any specific legislative proposal pending before any state or local
legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying
activities, with one exception. This does not preclude a state official, whose salary is supported
by this Grant Agreement, from engaging in direct communications with the state or local
legislative officials, in accordance with customary state and/or local practice.
M. REPRESENTATION AND WARRANTIES
1. The Grantee represents and warrants that:
a. It is validly existing and in good standing under the laws of the State of California, has, or will
have the requisite power, authority, licenses, permits, and the like necessary to carry on its
business as it is now being conducted and as contemplated in this Grant Agreement, and
will, at all times, lawfully conduct its business in compliance with all applicable federal, state,
and local laws, regulations, and rules.
b. It is not a party to any Grant Agreement, written or oral, creating obligations that would
prevent it from entering into this Grant Agreement or satisfying the terms herein.
c. If the Grantee is a Nonprofit Organization/Agency, it will maintain its “Active” status with the
California Secretary of State, maintain its “Current” status with the California Attorney
General’s Registry of Charitable Trusts, and maintain its federal and State of California tax-
exempt status. If the Grantee subcontracts with a Nonprofit as part of this Grant Agreement,
the Grantee shall ensure the Nonprofit will maintain its “Active” status with the California
Secretary of State, maintain its “Current” status with the California Attorney General’s
Registry of Charitable Trusts, and maintain its federal and State of California tax-exempt
status.
d. All of the information in its Grant Application and all materials submitted are true and
accurate.
N. AIR OR WATER POLLUTION VIOLATION
1. Under the state laws, the Grantee shall not be: (1) in violation of any order or resolution not
subject to review promulgated by the State Air Resources Board or an air pollution control district;
(2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of
the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3)
finally determined to be in violation of provisions of federal law relating to air or water pollution.
Page 101 of 439
TERMS AND CONDITIONS
O. GRANTEE NAME CHANGE
1. Grantee agrees to immediately inform the State, in writing, of any changes to the name of the
person within the Organization/Agency/Agency with delegated signing authority.
2. An Amendment is required to change the Grantee's name, as listed on this Grant
Agreement. Upon receipt of legal documentation of the name change, the State will process
the Amendment. Payment of invoices presented with a new name cannot be paid prior to
approval of said Amendment.
P. RESOLUTION
1. A county, city, district, or other local public body shall provide the State with a copy of a
resolution, order, motion, or ordinance of the local governing body, which by law, has authority
to enter into a Grant Agreement, authorizing execution of the Grant Agreement.
Q. PAYEE DATA RECORD FORM STD. 204
1. This form shall be completed by all non-governmental Grantees.
R. FINANCIAL INFORMATION SYSTEM FOR CALIFORNIA GOVERNMENT AGENCY TAXPAYER ID FORM
1. This form shall be completed by all Grantees.
S. CONFLICT OF INTEREST
1. This section serves to make the Grantee aware of specific provisions related to current or former
state employees. If Grantee has any questions regarding the status of any person rendering
services or involved with the Grant Agreement, the Grantee shall contact the State (California
Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) immediately for clarification.
2. Current State Employees:
a. No officer or employee shall engage in any employment, activity, or enterprise, from which
the officer or employee receives compensation or has a financial interest, and which is
sponsored or funded by any state agency, unless the employment, activity, or enterprise is
required, as a condition of regular state employment.
b. No officer or employee shall contract on their own behalf, as an independent Grantee, with
any state agency to provide goods or services.
3. Former State Employees:
a. For the two-year period from the date they left state employment, no former state officer or
employee may enter into a contract in which they engaged in any of the negotiations,
transactions, planning, arrangements, or any part of the decision-making process relevant to
this Grant Agreement while employed in any capacity by any state agency.
b. For the 12-month period from the date they left state employment, no former state officer or
employee may enter into a contract with any state agency if they were employed by that state
agency in a policy-making position in the same general subject area as the proposed Grant
Agreement within the 12-month period prior to their leaving state service.
4. The authorized representative of the Grantee Organization/Agency, named within this Grant
Agreement, warrants their Organization/Agency and its employees have no personal or financial
interest and no present or past employment or activity, which would be incompatible with
Page 102 of 439
TERMS AND CONDITIONS
participating in any activity related to this Grant Agreement. For the duration of this Grant
Agreement, the Organization/Agency and its employees will not accept any gift, benefit, gratuity
or consideration, or begin a personal or financial interest in a party who is associated with this
Grant Agreement.
5. The Grantee Organization/Agency and its employees shall not disclose any financial, statistical,
personal, technical, media-related, and/or other information or data derived from this Grant
Agreement, made available for use by the State, for the purposes of providing services to the
State, in conjunction with this Grant Agreement, except as otherwise required by law or explicitly
permitted by the State in writing. The Grantee shall immediately advise the State of any
person(s) who has access to confidential Project information and intends to disclose that
information in violation of this Grant Agreement.
6. The Grantee will not enter into any Grant Agreement or discussions with third parties concerning
materials described in paragraph five (5) prior to receiving written confirmation from the State that
such third party has a Grant Agreement with the State, similar in nature to this one.
7. The Grantee warrants that only those employees who are authorized and required to use the
materials described in paragraph 5 will have access to them.
8. If the Grantee violates any provisions in the above paragraphs, such action by the Grantee shall
render this Grant Agreement void.
T. EQUIPMENT-USE TERMS
1. The Grantee agrees any equipment purchased under this Grant Agreement shall be used for
impaired driving efforts.
2. Law Enforcement Projects:
a. Oral Fluid Drug Screening Devices and Cannabis/Marijuana Breath Testing Equipment - The
Grantee agrees to ensure all personnel using road-side drug testing equipment, including oral
fluid drug testing devices and/or cannabis/marijuana breath testing devices, purchased with
grant funds from this Grant Agreement, are trained to recognize alcohol and drug impairment.
At a minimum, personnel using these devices should receive Standardized Field Sobriety
Testing training. These personnel are also encouraged to attend Advanced Roadside
Impaired Driving Enforcement and Drug Recognition Evaluator training. Prior to using these
devices, the Grantee agrees to obtain permission from their local prosecutor’s office,
establish a policy ensuring appropriate use, and require the staff using these devices to
receive appropriate training, which may include training from the manufacturer. This will help
ensure the equipment is used appropriately. The Grantee shall advise the State (California
Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) of any legal challenges or
other items of significance that may affect the use or legal acceptance of these devices.
Additionally, the State may request additional information about the performance of these
devices, including information about their use, accuracy, and feedback from personnel using
the devices.
b. Law Enforcement Vehicles – The Grantee agrees any law enforcement vehicles purchased
with Grant funds, from this Grant Agreement, will be primarily used for the enforcement of
driving under the influence laws and/or providing public education, related to the dangers of
driving under the influence. Additionally, any vehicle purchased using funds from this Grant
Agreement shall comply with all California Vehicle Code and California Code of Regulation
requirements. The State may require the Grantee to mark these vehicles with a decal and/or
emblem, indicating the vehicle is used for driving under the influence enforcement.
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Schedule A
Gilroy Police Department
All grant awards, including any adjustments to requested funding, were made by the Cannabis
Grants Unit based on the merits of the Grant Application, scale of operation, and in accordance with
the Request for Application (RFA) requirements and associated regulations. As a result, not all
Project activities and items detailed in Schedule A are applicable. Refer to Schedule B - Detailed
Budget Estimate for approved Budget line items and Project activities. Project activities and items
that are not clearly identified/specified in the Grant Agreement must be submitted to and approved
by CGU prior to purchase.
Project Description
The Gilroy Police Department (GPD) is committed to maintaining safe roads through detecting impaired
drivers and enforcement of the vehicle code. Our proposed project for FY 25/26 is to request staffing funding
for ten (10) DUI Saturation Patrols, two(2) Community Outreach, and to request funds to send two (2) officers
to Drug Recognition Expert (DRE) courses for certification. Our proposed project would include funding to
obtain two (2) dedicated marked DUI Enforcement Police Motorcycles, one (1) dedicated marked DUI
Enforcement Vehicle for Saturation Patrols, one (1) All-Terrain Vehicle to assist in moving UAV equipment
and personnel during DUI Enforcement activities, and one (1) DUI Saturation Unmanned Aerial Vehicle
(UAV).
Problem Statement & Proposed Solution
The Gilroy Police Department (GPD) is in the southernmost portion of Santa Clara County. The City of Gilroy
is 16.54 square miles and according to the last US Census Bureau statistics available, the city has a
population of 59,520. The City of Gilroy is one of the last “affordable” housing areas in Santa Clara County
and serves as a home for many of the tech workers from Silicon Valley. The City of Gilroy is in southern
Santa Clara County at the intersection of US-101, CA 152, and CA 156. As with many jurisdictions, we have
seen our community explode in residential and commercial development. The City of Gilroy has also
approved more low- and moderate-income housing, commercial warehouse space, which has seen an
increase in the amount of traffic in our region. Additionally, the City of Gilroy experienced a large, unhoused
population of individuals, and while the residentially challenged do not affect traffic directly, they draw
significantly on our already stretched resources. Most of the high-density housing and commercial
development has occurred along our arterial roadways and has significantly impacted the traffic on our
roadways during commute hours. To avoid congestion on U.S. 101, many motorists utilize our main arterial
roadways such as Monterey Road, Santa Teresa Boulevard, and First Street.
While reviewing collision data, The Gilroy Police Department (GPD) recognized the following trends within the
city limit. Using Crossroads Analytics for 2023, GPD reported 454 total collisions on our roadways. Of the
454 collisions, 180 collisions involved injuries with a total of 244 victims. 28 of the 180 injury collisions
involved alcohol, affecting 36 victims. 14 collisions were motorcycle related which included one alcohol
involved motorcycle injury. 158 of the collisions in 2023 occurred during nighttime hours. Using Crossroads
Analytics for 2024, GPD reported 504 total collisions on our roadways. Of the 504 collisions, 222 collisions
involved injuries with a total of 316 victims. 30 of the 222 injury collisions involved alcohol, affecting 40
victims. 10 collisions were motorcycle related, one of which was a fatality. The driver responsible in this
collision was impaired by drugs. 198 of the collisions in 2024 occurred during nighttime hours. In 2024, GPD
proactively arrested 125 motorists for driving under the influence of alcohol, drugs, or a combination of
both. To lower the number of victims of vehicle collisions, GPD has made it a priority to conduct directed
enforcement for PCF violations, education of motorists, DUI/DUID saturation patrols and DUI checkpoints. In
2024, GPD issued 2,592 traffic citations. Using Crossroads Analytics, GPD recognized an increase in total
injury collisions year over year since 2021. The data revealed a total of 76 injury collisions in 2021, 157 in
2022, 180 in 2023, and 222 in 2024. The same increase is seen with alcohol involved injury collisions with
the data revealing 9, 21, 28, and 30 collisions in respective years. Our goal is to lower the number of injury
collisions, injury victims, and impaired driving. Most of the fatal crashes in 2022, 2023, and 2024 occurred
during the nighttime hours. GPD routinely deploys saturation patrols to coincide with major holidays (Winter
Mobilization, Super Bowl, St. Patrick's Day, Labor Day, Memorial Day, etc.) to identify impaired drivers and
remove them from our roads.
Our proposed solution for the issue of impaired drivers in our jurisdiction is to increase the number of
saturation patrols and to send two officers to DRE courses for DRE certification.
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Schedule A
The Gilroy Police Department is requesting funding to deploy ten (10) DUI saturation patrols, twice as many
as the 2024/2025 grant request and we are requesting funding to send two (2) officers to Drug Recognition
Expert (DRE) courses to be certified as DRE’s during the grant funded year. The Gilroy Police Department is
looking to revamp our DRE program immediately with officers who have shown a keen interest in
DUI’s/DUID’s and the DRE program. Having two DRE’s will greatly increase our efforts and ability to detect
DUI/DUID drivers.
We are requesting funding for much needed equipment. The Gilroy Police Department is requesting funding
for two (2) 2025 BMW R1300RT motorcycles to augment the DUI saturation patrols as it is a preferred mode
of enforcing traffic laws, especially in our downtown district which tends to be impacted by vehicular and
pedestrian traffic. These motorcycles would be used by our traffic enforcement officers and part-time motor
officers during saturation patrols since our traffic enforcement officers respond to most collisions in our
jurisdictions. The Gilroy Police Department is requesting one (1) 2025 Ram 3500 pickup truck to help
augment our DUI Saturation Patrols. GPD only has one truck capable of towing our DUI trailer. The current
truck is also used by the SWAT Team, Community Engagement Team, Mounted Enforcement Unit, and patrol
teams. There have been issues with the truck being unavailable during DUI Saturation patrols in the
past. The DUI Ram Truck will be utilized during DUI Saturation Patrols and for many years afterwards. GPD
is requesting an all-terrain vehicle to assist in moving equipment and personnel during enforcement activities
such as Saturation Patrol and to tow/deploy GPD’s UAV equipment. Lastly, GPD is requesting an Unmanned
Aerial Vehicle for use at our DUI Saturation Patrols to assist in identifying vehicles that are violating the
vehicle code. The UAV will be used to radio identifying information to officers deployed in the area.
Performance Measures/Scope of Work
As stated in our problem statement, in 2023, 28 out of 180 injury collisions involved an impaired
driver. Nearly 16% of our at-fault drivers in a collision made the decision to drive impaired. In 2024, 30 out of
222 injury collisions involved an impaired driver. Nearly 14% of our at-fault drivers in a collision made the
decision to drive impaired. Our performance measure would be based on the reduction in the number of
collisions involving alcohol and the number of proactive DUI/DUID arrests our department completes. Aside
from equipment requests, GPD is seeking funding for ten (10) saturation patrols and funding to send two GPD
officers to Drug Recognition Expert (DRE) courses to be certified as DRE’s. GPD does not currently have
certified DRE’s. GPD is committed to making the DRE certification and DRE program a priority. GPD
believes we will be more effective in DUI/DUID enforcement with multiple DRE certified officers.
Ten (10) DUI Saturation Patrols (Q1=2, Q2=4, Q3=2, Q4=2): Our Saturation Patrols aim to increase our
proactive DUI/DUID arrests by 10%, which will make our roadways safer and increase our community’s
confidence that our department is committed to roadway safety. The request for funding of two BMW
R1200RT’s, and the 2025 Ram 2500 will be utilized in these saturation patrols.
Drug Recognition Expert Training Course: (Q1-Q2=2 Officers obtain DRE certification, Q3-Q4=DRE Officers
work DUI Saturation Patrols upon approval of the 2025/2026 grant award), The Gilroy Police Department will
identify two officers immediately from the list of officers identified as having interest in the DRE program. The
DRE’s will identify a DRE classroom course and a DRE Field Certification course. The officers will be
required to have their certifications completed by the end of Q2. The DRE’s will be assigned to Saturation
Patrols in Q1 and Q2 and their certification will provide them with an enhanced skillset during their Q3 and Q4
Saturation Patrols. GPD should see a decline in DUI/DUID driving and collisions with DRE trained police
officers on Saturation Patrols.
2 BMW R1300RT Police Motorcycles for DUI Saturation Patrols (Q1=Purchase, Q2=Receive, Q3-Q4=Use to
complete DUI Saturation Patrols)
1 DUI All-Terrain Vehicle will be used to transport UAV equipment out in the field to support DUI Saturation
patrols, and to provide Community Outreach (Q1=Purchase, Q2=Receive, Q3-Q4=Use to assist with DUI
Saturation Patrols and Community Outreach via Social Media and in person.
1 2025 Ram 2500 (Q1=Purchase, Q2=Receive and upfit, Q3-Q4=Complete DUI Saturation patrols with
vehicle. Vehicle will be marked with "DUI Enforcement." Social Media posts will show the vehicle during
enforcement. Our Saturation Patrols and social media posts with this vehicle aim to increase our proactive
DUI/DUID arrests by 10% and reduce DUI/DUID by 10%.
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Schedule A
1 Unmanned Aerial Vehicle (UAV) (Q1=Purchase, Q1=Receive, Q1-Q4=Utilize the UAV during saturation
patrols to identify violators in areas of town hit hardest by DUI related occurrences, collisions, and violations
of the vehicle code. The drone operator will radio those observations to DUI Saturation Enforcement officers.
Project Performance Evaluation
The Gilroy Police Department will use internal statistics to demonstrate the reduction in DUI/DUID collisions
during Q3 and Q4.
GPD will issue an initial press release upon awarding of the grant, so our community is aware of the
commitment of the Gilroy Police Department to reducing DUI/DUID related collisions with the assistance of
the CHP Cannabis Tax Fund Grant.
We will issue a press release upon receiving our new Police Motorcycles, Ram 2500 truck, all terrain vehicle,
and drone, with photographs so our community is aware of our commitment to reducing DUI/DUID related
collisions with the assistance of the CHP Cannabis Tax Fund Grant.
We will issue a press release, (10) in all, for each of the DUI Saturation patrols and include photos of our new
Police equipment in action.
GPD will upload all classroom and course registration, attendance and certificates to document the DRE
certification process.
Program Sustainability
The Gilroy Police Department has identified the biggest challenges facing our department in this grant
application. Our department equipment needs will be satisfied with this grant request if grant funding is not
available or significantly reduced. The Gilroy Police Department will utilize the motorcycles for 6-7 years, the
truck for 8+ years, the all-terrain vehicle for 5+ years, and the drone for 4+ years.
With the equipment and training the Gilroy Police Department has requested, we will continue to conduct
DUI/DUID enforcement even if grant funding is reduced or eliminated. The City of Gilroy and the Gilroy Police
Department is committed to traffic safety and DUI/DUID enforcement. We have made a commitment to our
community to continue to reduce collisions of all types using enforcement, education, and engineering.
Administrative Support
The Gilroy Police Department does not request grant reimbursement for the administration of grant
funds. The Gilroy Police Department and the City of Gilroy has successfully administered large Federal and
State Grants for the past 15 years. The Traffic Sergeant will be responsible for administering this grant with
the help of a part-time administrative assistant at the city’s cost. The part-time administrative assistant will
help with data entry and grant scheduling. The Gilroy Police Department also employs a budget analyst, at
no cost to the grant, to review grant related financial expenditures.
The Gilroy Police Department and the City of Gilroy have been good stewards of grant funds in the past and
will continue to be good stewards of grant funds in the future.
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Schedule B
Detailed Budget Estimate
Award Number Organization/Agency Total Amount
23520 Gilroy Police Department $275,692.08
Cost Category Line Item Name Total Cost to Grant
Other Direct Costs
DUI Police Motorcycle Upfitting $37,936.92
DUI Truck Upfitting $8,066.05
DUI All Terrain Vehicle Upfitting $9,947.60
Category Sub-Total $55,950.57
Personnel
Community Outreach $2,083.20
DUI Saturation $52,599.94
Category Sub-Total $54,683.14
Travel
DRE Field Cert Travel - Attend $4,668.00
DRE Training Travel - Attend $1,338.00
Category Sub-Total $6,006.00
Equipment
DUI Police Motorcycles $48,875.00
DUI Checkpoint / Saturation Truck $78,906.45
DUI All Terrain Vehicle $31,270.92
Category Sub-Total $159,052.37
Grant Total $275,692.08
Page 107 of 439
Schedule B-1
Budget Narrative
Gilroy Police Department
Prior to engaging in grant-funded Saturation Patrols, DUI Checkpoints, or other enforcement activities in areas
where the grantee does not have primary traffic jurisdiction, the grantee should consult with the agency having
primary traffic jurisdiction.
Other Direct Costs
DUI Police Motorcycle Upfitting
$37,936.92
Emergency Warning Lights(red/blue) per unit =$2540.76 Two units=$5081.52 Motorola Radio per unit= $13,374.32
Two Units = $26,748.64 Additional Equipment-Map light, Shotgun/Rifle rack, extra key, shift pro, power plugs per
unit=$3053.38 Two units = $6106.76
Note: The additional equipment is to make the motorcycle ergonomically function well as a police motorcycle for
enforcement activity.
DUI Truck Upfitting
$8,066.05
*DUI Truck Upfitting with lights and siren=$8,066.05
DUI All-Terrain Vehicle Upfitting
$9,947.60
*Wrap for DUI All-Terrain Vehicle=$800 *Upfitting for DUI All-Terrain Vehicle=$9,147.60
Personnel
Community Outreach
$2,083.20
2 Community Outreach with DUI AAll-Terrain Vehicle =
$2,083.20 2 Officers per Outreach=OT$130.20/hr at 4 hrs per outreach/ 4hrs per officer / 16 hrs
DUI Saturation
$52,599.94
10 DUI Saturation Patrols = $52,599.94
6 Officers per Patrol=OT$130.20/hr at 7 hrs per patrol/ 7hrs per officer / 420 hrs
Travel
DRE Field Cert Travel - Attend
$4,668.00
*DRE Field Cert Travel =$3,984 *Classification=2 Police Officers *Lodging=$185 per night + taxes /9 nights each =
$1,620x2 officers = $3,240 * Per Diem = $38 per day / 9 days for 2 officers = $684
DRE Training Travel - Attend
$1,338.00
*DRE Certification Course Lodging=$1,110 *Classification=2 Police Officers *Lodging=$185 per night + taxes /3
nights each = $555x2 officers = $1,110 * Per Diem = $38 per day /3 days for 2 officers = $228
Equipment
DUI Police Motorcycles
$48,875.00
DUI Police Motorcycle Cost per unit= $24,437.50 Two DUI Police Motorcycles =$48,875.00
Page 108 of 439
Schedule B-1
Budget Narrative
Gilroy Police Department
Prior to engaging in grant-funded Saturation Patrols, DUI Checkpoints, or other enforcement activities in areas
where the grantee does not have primary traffic jurisdiction, the grantee should consult with the agency having
primary traffic jurisdiction.
DUI Checkpoint / Saturation Truck
$78,906.45
*DUI Checkpoint/Saturation Truck=$78,906.45
DUI All Terrain Vehicle
$31,270.92
*DUI All Terrain Vehicle to transport personnel to and from DUI checkpoints and to deploy radar trailers by hitch *
Quantity=1 *DUI All Terrain Vehicle=$31,270.92
Page 109 of 439
City of Gilroy
STAFF REPORT
Agenda Item Title: Approval of the FY 25 Annual Evaluation Report for the Santa
Clara County Multi-Jurisdictional Program for Public
Information Associated with the Community Rating System
of the National Flood Insurance Program
Meeting Date: July 28, 2025
From: Jimmy Forbis, City Administrator
Department: Public Works
Submitted by: John Doughty, Public Works Director
Prepared by: Pamela Brown, Management Analyst Trainee
STRATEGIC PLAN GOALS: Maintain and Improve City Infrastructure
RECOMMENDATION
Approve the FY 25 Annual Evaluation Report for the Santa Clara County Multi-
Jurisdictional Program for Public Information associated with the Community Rating
System of the National Flood Insurance Program.
EXECUTIVE SUMMARY
The Community Rating System (CRS) is a voluntary initiative of the Federal Emergency
Management Agency’s (FEMA) National Flood Insurance Program (NFIP). The CRS
encourages participating communities to implement floodplain management, public
outreach, and mitigation activities that exceed minimum NFIP requirements, thereby
earning flood insurance premium discounts for property owners.
In Santa Clara County, eleven local agencies—including the City of Gilroy and the
Santa Clara Valley Water District (Valley Water)—actively participate in the CRS
Program. A key component of this program is the implementation of a Program for
Public Information (PPI), which is a coordinated effort to identify, deliver, and evaluate
public outreach activities that address local flood risk and preparedness needs.
The CRS awards credit to jurisdictions that adopt and execute a PPI, which contributes
Page 110 of 439
to flood insurance premium discounts for residents and businesses. The PPI is updated
every five years, with an Annual Evaluation Report required by FEMA to assess
progress, refine outreach strategies, and demonstrate continued compliance. This
report must be reviewed and approved by each participating agency’s governing body.
The FY 25 Annual Evaluation Report outlines the City’s continued engagement in
collaborative outreach efforts and affirms its commitment to reducing flood risk through
sustained public education and engagement. Approval of this report ensures ongoing
eligibility for CRS credits and supports the City’s efforts to provide meaningful cost
savings to the community through flood insurance premium reductions.
BACKGROUND
The City of Gilroy has been an active participant in the Federal Emergency
Management Agency’s (FEMA) Community Rating System (CRS) under the National
Flood Insurance Program (NFIP) since May 1, 2007. The CRS is designed to
encourage and reward communities that implement floodplain management practices
and public outreach initiatives that exceed the minimum requirements of the NFIP. In
return, participating communities receive discounted flood insurance premiums for
property owners.
In partnership with the Santa Clara Valley Water District (Valley Water), eleven
jurisdictions within Santa Clara County—including the City of Gilroy—jointly participate
in a Multi-Jurisdictional Program for Public Information (PPI). The current PPI was
developed and adopted in 2021 and is scheduled for updates every five years, as
required by FEMA guidelines.
The PPI, introduced into the CRS framework in 2013, is a voluntary but valuable
component that allows communities to systematically plan, implement, and evaluate
public outreach strategies aimed at increasing awareness of flood risk and promoting
mitigation actions. The collaborative nature of the Multi-Jurisdictional PPI ensures
consistent messaging and maximizes the impact of outreach efforts across the region.
To qualify for CRS credit under this activity, the governing body of each participating
jurisdiction must formally adopt the PPI.
The City of Gilroy currently maintains a CRS Class 7 rating, which provides a 15%
discount on flood insurance premiums for properties located within Special Flood
Hazard Areas (SFHAs) and a 5% discount for properties located outside those areas.
ANALYSIS
Participation in the Community Rating System (CRS) is voluntary and requires a
commitment of staff resources to manage and maintain. In return, residents and
businesses benefit from a 15-percent reduction in flood insurance premiums as a Class
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7 designated community. This premium reduction represents a significant benefit to
residents choosing or required to have federal flood insurance.
CRS offers communities a structured framework to reduce flood risk through enhanced
public education and floodplain management activities. A critical component of the CRS
is the Program for Public Information (PPI), which provides an opportunity for
jurisdictions to plan and execute outreach initiatives tailored to local needs.
Communities that adopt and implement a formal PPI are eligible for additional CRS
credit, as the program demonstrates a commitment to proactive, coordinated, and data-
informed public communication. The PPI enables jurisdictions to go beyond isolated
outreach efforts by establishing a cohesive public information strategy with defined
goals, targeted messaging, and measurable outcomes.
The Santa Clara County Multi-Jurisdictional PPI is managed collaboratively by a
committee composed of both agency staff and community stakeholders. This structure
allows for a broader range of perspectives, ensuring that outreach efforts are relevant,
effective, and inclusive. For the City of Gilroy, the committee includes representatives
from the Public Works Department as well as a community stakeholder, Ms. Merna
Leal, a Gilroy resident and former District CRS Program Manager.
Ongoing participation in the Multi-Jurisdictional PPI enables the City to maximize CRS
credits, maintain or improve its CRS class rating, and deliver continued flood insurance
premium savings to residents and businesses. The Annual Evaluation Report provides
a mechanism for assessing the effectiveness of implemented activities and identifying
opportunities for refinement in future outreach planning.
ALTERNATIVES
The City Council may choose not to approve the FY 25 Annual Evaluation Report for
the Multi-Jurisdictional Program for Public Information (PPI), the City would be unable to
claim CRS credit for this activity. As a result, the City may risk a reduction in its CRS
score, potentially impacting its current class rating and the corresponding flood
insurance premium discounts available to property owners.
In lieu of participating in the County-wide Multi-Jurisdictional PPI, the City could pursue
the development of an independent public information strategy. However, this approach
would require significant staff time and resources to create, implement, and maintain a
program that meets FEMA’s CRS criteria. Additionally, a standalone program may result
in fewer efficiencies and lower CRS credit potential compared to participation in the
regional, collaborative PPI effort.
FISCAL IMPACT/FUNDING SOURCE
Approval of the FY 25 Annual Evaluation Report does not result in any direct fiscal
impact on the City. The costs associated with the development, coordination, and
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ongoing administration of the Multi-Jurisdictional Program for Public Information (PPI)
are fully funded through the Santa Clara Valley Water District’s adopted budget. The
City’s continued participation in the PPI requires only minimal staff involvement, which is
accommodated within existing departmental resources and does not necessitate
additional funding.
PUBLIC OUTREACH
A copy of the FY25 Annual Evaluation Report for the Santa Clara County Multi-
Jurisdictional PPI will be posted on the Public Works’ Flood Management webpage.
NEXT STEPS
Staff will continue to participate in the PPI committee, which re-convenes annually to
evaluate the PPI and to make appropriate adjustments as needed. At the City’s next
CRS verification visit (estimated in Fall 2025), staff will submit a copy of the PPI to
receive the CRS credit.
Attachments:
1. FY25 Annual Evaluation Report_SCC__MultiJurisdictional_PPI
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Docusign Envelope ID: 9429E17E-5523-4339-9AF3-121DB00708A7
MEMORANDUM
FC 14 (03-11-25)
Page 1 of 2
TO: Melanie Richardson, P.E.
Interim Chief Executive Officer
FROM: Rachael Gibson
Chief of External Affairs
SUBJECT: FY25 Annual Evaluation Report
(Year 4: July 2024 – June 2025) for the 2021
Santa Clara County Multi-Jurisdictional
Program for Public Information (PPI)
DATE: June 12, 2025
Valley Water continues to support local partners in the Federal Emergency Management Agency's (FEMA's) National Flood Insurance Program (NFIP) Community Rating System (CRS) program. The CRS is a voluntary incentive program that recognizes and encourages community floodplain management activities that exceed the minimum NFIP requirements.
Through the CRS, flood insurance holders in participating communities receive discounted premium rates to reflect the reduced flood risk. The three goals of the CRS are:
1. Reduce flood damage to insurable property, 2. Strengthen and support the insurance aspects of the NFIP, and
3. Encourage a comprehensive approach to floodplain management.
Background
Valley Water has supported the local CRS program since 1998. Since Valley Water is not a land-use agency, it is not considered an NFIP community and does not technically qualify to participate in the CRS program.
Valley Water's flood risk reduction activities throughout Santa Clara County (county) earns CRS credits that are transferred to each CRS participating community, supporting savings on NFIP insurance policies within those jurisdictions. Currently, 11 of the 16 communities (cities, towns, and the county) within Santa Clara County participate in the CRS program.
For many of our communities, Valley Water’s CRS credits serve as a baseline. Between Valley Water’s baseline and the CRS community’s credit, NFIP flood insurance policyholders receive an average 15% discount. The average NFIP flood policy premium in Santa Clara County is approximately $1,000, meaning that CRS participating communities save their flood insurance holders about $150 to $200 per year by documenting the flood risk reduction activities it performs. Participation in the CRS program generates an annual savings of approximately $1.9M for NFIP policyholders in Santa Clara County.
The Santa Clara County Multi-Jurisdictional Program for Public Information
FEMA first introduced the Program for Public Information (PPI) as a CRS creditable activity in 2013. The PPI encourages CRS participating communities to work with local stakeholders to design a program for community outreach on flood risk reduction that best fits local needs. This can be done as a single or multi-jurisdictional effort.
Valley Water helped lead the development of the first five-year Multi-Jurisdictional PPI, which was adopted in 2015 and concluded in 2020 (2015 PPI). This countywide collaboration outreach program standardizes our flood risk and loss reduction outreach messaging while increasing communities’ CRS points.
Page 114 of 439
Docusign Envelope ID: 9429E17E-5523-4339-9AF3-121DB00708A7
MEMORANDUM
FC 14 (03-11-25)
Page 2 of 2
2021 Santa Clara County Multi-Jurisdictional Program for Public Information (PPI)
On April 27, 2021, the Valley Water Board of Directors adopted the subsequent 2021 PPI after the completion of the 2015 PPI; the CRS participating communities' governing bodies adopted the 2021 PPI soon thereafter.
In addition to updating the PPI every five years, FEMA requires CRS communities seeking continued CRS credit to complete an Annual Evaluation Report on PPI efforts and share the report with their governing bodies. Attached is our submittal of the Annual Evaluation Report for Fiscal Year 25 (Year 4 of the 2021 PPI). Overall, the CRS Users Group/PPI Committee successfully implemented the 2021 PPI in FY25.
Please direct questions about the PPI Annual Evaluation Report to Kristen Yasukawa, Manager, Office of Civic Engagement at (408) 630-2876.
Rachael Gibson
Chief of External Affairs
External Affairs Division
6/11/2025
Date
cc: R. Gibson, K. Yasukawa, A. Fonseca, R. Moreno, CRS File, Egnyte electronic filing system
Attachment: Annual Evaluation Report for FY25 (Year 4) for the 2021 Santa Clara County Multi-
Jurisdictional Program for Public Information (PPI)
W:\External Affairs\Office of Civic Engagement\9. CRS\CRS\CRS\CRS\PPI\PPI Annual Evaluation Reports\2021 PPI\2021 PPI
Year 4 (FY25)\2025-06-11_PPI FY25 (Year 4) Annual Report_Memo.docx
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Santa Clara County Multi-Jurisdictional Program for Public Information 2021
FY25 Annual Evaluation Report
(Year 4: July 2024 to June 2025)
June 2025
Prepared by:
Santa Clara Valley Water District
and
Santa Clara County CRS communities
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I. INTRODUCTION
The Community Rating System (CRS) is a voluntary program of the Federal Emergency Management Agency’s
(FEMA) National Flood Insurance Program (NFIP). The CRS program allows communities to earn flood insurance
premium discounts for their residents and businesses by implementing local mitigation, floodplain management,
and outreach activities that exceed the minimum NFIP requirements to reduce the risk of flooding.
In Santa Clara County, 11 (eleven) communities, including Santa Clara Valley Water District (Valley Water) have
actively participated in the FEMA NFIP CRS for over 30 years.
The CRS participating communities (CRS communities) are City of Cupertino, City of Gilroy, City of Los Altos, City
of Milpitas, City of Morgan Hill, City of Mountain View, City of Palo Alto, City of San Jose, City of Santa Clara, City
of Sunnyvale, and the Santa Clara Valley Water District (Valley Water).
CRS communities, along with their external non-governmental stakeholders, non-CRS communities: City of
Saratoga, Town of Los Altos Hills, Town of Los Gatos, and the County of Santa Clara who opted to join the 2021
Program for Public Information (PPI), comprised the 2021 PPI Committee. The original 2021 PPI Committee is
listed in Table 1. Original Members of the Santa Clara County Multi-Jurisdictional 2021 PPI Committee of the 2021
PPI (Attachment 1). Since the development of the 2021 PPI, there may have been changes to the community’s
original 2021 PPI Committee members (either the internal representatives to the organization and/or the external
stakeholders). Those member changes are noted on the meeting attendance sheets.
CRS-creditable PPIs can be single or multi-jurisdictional. For the 2021 PPI, FEMA requires that each CRS
community provide at least two representatives to the regional PPI Committee to meet the credit requirement, with
at least half of the representatives from outside the local government. Additionally, at least half of the
representatives must attend all the meetings of the regional PPI Committee.
An essential benefit of the PPI Committee’s work is close collaboration between local public agency staff who work
on flood protection throughout Santa Clara County. Together, PPI Committee members continue strengthening
their individual CRS programs and ensuring communities can evaluate their flood programs against a nationally
recognized benchmark.
The 2021 PPI Committee, the remaining non-CRS communities (City of Saratoga, Town of Los Gatos, Town of Los
Altos Hills, and the County of Santa Clara), and other interested parties make up the Santa Clara County CRS
Users Group.
The Santa Clara County CRS Users Group collaborates to ensure floodplain management activities
provide enhanced public safety, reduced damage to property and public infrastructure, and avoidance of economic
disruption and loss in Santa Clara County. Through the five-year PPI development and the annual reporting
process, members of the SC County CRS Users Group learn from one another about local floodplain management
activities, including flood protection and land use issues.
Under the CRS program, flood insurance premium rates are discounted to reward CRS communities’ actions that
meet the three goals of the CRS:
(1) reduce flood damage to insurable property.
(2) strengthen and support the insurance aspects of the NFIP; and
(3) encourage a comprehensive approach to floodplain management.
Flood insurance premiums for CRS communities are reduced in 5% increments for every 500 CRS points earned.
As of April 30, 2025, the total savings for Santa Clara County residents from CRS discounts is approximately
$1.9 million.
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Valley Water is the lead flood protection agency for Santa Clara County. Valley Water performs many flood
preparedness outreach and stream stewardship/maintenance activities that can earn credit points for CRS
communities. Since Valley Water is not a land-use agency, the points Valley Water earns as a “fictitious
community” provide a foundation upon which the CRS communities can build. FEMA approved this unique
arrangement with Valley Water in 1998.
The CRS Coordinator’s Manual, 2013 Edition, included the option to undertake a Program for Public Information
(PPI), which standardizes our flood preparedness outreach messages and increases communities’ CRS points.
Each participant of the PPI Committee brings unique perspectives and suggestions that enhance the PPI. Each
community must adopt the PPI through a formal vote by the community’s governing body.
In 2013, Valley Water helped initiate and facilitated the effort to develop the first Multi-Jurisdictional PPI so that all
Santa Clara County CRS communities could work together and benefit from this activity. Non-CRS communities
were also invited to participate in the development of the PPI. This work effort resulted in the 2015 Multi-
Jurisdiction PPI (2015 PPI).
On April 14, 2015, Valley Water’s Board adopted the 2015 PPI, which sunset in April 2020; the other CRS
communities’ governing bodies adopted the 2015 PPI soon thereafter.
Under the CRS, a PPI must be updated every five years. Each subsequent year after adopting the PPI, the PPI
Committee must submit an annual evaluation report to FEMA describing the PPI implementation for the prior
fiscal year. The PPI Committee must evaluate whether the flood risk reduction messages in the PPI are still
relevant and adjust the PPI, if needed. The annual evaluation report is shared with each CRS community’s
governing body as an informational item.
As required for CRS credit, annual evaluation reports for FY16 (Year 1 of the 2015 PPI) through FY19 (Year 4 of
the 2015 PPI) were prepared, sent to each CRS community’s governing body, and included in each community’s
respective annual recertifications or as part of a community’s documentation for those that were cycled on any
given year.
In FY20 (Year 5 of the 2015 PPI), the PPI Committee updated the expired 2015 PPI. The Insurance Services
Office (ISO), FEMA’s CRS program management contractor, exempted the PPI Committee from submitting an
annual evaluation report for FY20 (Year 5 of the 2015 PPI) as the committee focused on updating the document.
In February 2020, Valley Water hosted the start of the five-year PPI update process. Fifteen Santa Clara
County communities worked together to update the 2015 PPI. These communities included the current 11
CRS communities as well as four non-CRS communities that expressed interest in joining the 2015 PPI
and possibly the CRS program. Staff and external stakeholders from each agency participated in
developing the new PPI.
In March 2020, the Coronavirus (COVID-19) outbreak started. The California State Emergency Services Act,
the Governor’s Emergency Declaration related to the COVID-19 pandemic, the Governor’s Executive Order
N-29-20, and Order of the County of Santa Clara Public Health Officer dated March 16, 2020, went into effect.
The COVID-19 pandemic caused far-reaching, unprecedented changes. Businesses and organizations faced
economic and operational uncertainty across every industry and sector. The workforce impacts during
COVID-19 caused delays beyond control, including the PPI Committee’s ability to continue its work of updating
the 2015 PPI. Many communities shifted priorities to respond to the public health crisis; therefore, FEMA
provided an extension of completing the update to the 2015 PPI to early 2021.
The 2021 PPI Committee reconvened in October 2020 to resume the 2015 PPI update. Several virtual meetings
followed until the 2021 PPI Committee completed the 2021 PPI in April 2021. The 2021 PPI was adopted by
CRS communities, as indicated in Table 1. Adoption Dates 2021 PPI.
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II. 2021 PPI DEVELOPMENT PROCESS
Valley Water, CRS, and non-CRS communities initiated the 2021 PPI process in February 2020.
Discussions were postponed due to COVID-19; the process was reinitiated in October 2020. The Santa
Clara County 2021 Multi-Jurisdictional Program for Public Information document was completed in April
2021 (refer to Section I. Introduction for COVID-19-related delays).
Virtual meetings were held between 2020 and 2021 to develop the 2021 PPI. FEMA’s six priority topic messages
and the three additional messages identified in the 2015 PPI carried forward into the 2021 PPI. The 2021 PPI
Committee felt all nine topics and supporting messages were still relevant for reaching Santa Clara County
residents and ensuring they were flood-ready.
The below listed is Table 3 in the 2021 PPI: CRS Priority Messages
Topic
Number Topic message Public Message
(Select one message per topic)
TOPIC #1 Know your flood hazard
• Know your flood risk
• Contact your floodplain manager to find out if your
property is in a floodplain
• Check if your home or business is in a
Special Flood Hazard Area
TOPIC #2 Insure your property for your flood
hazard
• Get flood insurance ahead of time
• Insure your property
• There is a 30-day waiting period for the policy to take
place
TOPIC #3 Protect people from the flood hazard
• Put your 3-day emergency kit together
• Follow evacuation orders
• Learn the best route to high ground
TOPIC #4 Protect your property from the flood
hazard
• Protect your home from flood threats
• Prepare your home
• Sandbags can offer protection against a foot or less of
floodwater
• Get sandbags before a flood
TOPIC #5 Build responsibly
• Build responsibly in floodplains
• Comply with development requirements
• Check with your city/county floodplain manager before
you build
TOPIC #6 Protect natural floodplain functions
• Keep creeks clean and flowing
• Keep debris and trash out of our streams
• Don’t pollute, dump, or drain anything in creeks
Additional Outreach Topic Messages
(only one message per topic)
TOPIC #7 Develop an emergency plan • Develop an emergency plan
TOPIC #8 Download disaster apps • Download disaster emergency apps
TOPIC #9 Understand shallow flooding risks––
don’t drive through standing water
• Understand shallow flooding risks - don’t drive through
standing water
The 2021 PPI Committee worked between the meetings to draft the 2021 PPI and review the extensive list of
outreach and flood response projects (Attachment 2).
Based on the 2021 PPI Committee’s evaluation of the 2015 PPI, the consensus was that most of the 2015
PPI flood risk reduction messages were still relevant, so only minor edits were incorporated as needed.
This became the basis for the 2021 PPI; therefore, no additional FEMA review was required, as the 2015
PPI already ensured its provisions were fully compliant with FEMA requirements.
FEMA's ISO CRS Specialist and Technical Reviewers determine how many CRS points the 2021 PPI activities
earn. The PPI Committee estimates that of the possible 350 points for Activity 330, each CRS community could
earn up to 300+/- points for PPI efforts.
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Once Valley Water approved the 2021 PPI (5-Year Plan), the final document was provided to the
2021 PPI Committee to present to their governing bodies for adoption and implementation.
Table 1. Dates of 2021 PPI Adoption shows each agency's 2021 PPI approval dates; all 11 CRS
communities have adopted the 2021 PPI.
Table 1. Adoption Dates of the 2021 PPI
Community Date Presented Adopted
Santa Clara Valley
Water District 4/27/21 X
City of Cupertino 8/17/21 X
City of Gilroy 7/01/21 X
City of Los Altos 7/13/21 X
Town of Los Altos Hills
(*non-CRS community)
Not required Not required
Town of Los Gatos
(*non-CRS community)
Not required Not required
City of Milpitas 5/18/21 X
City of Morgan Hill 6/16/21 X
City of Mountain View 6/22/21 X
City of Palo Alto 6/14/21 X
City of San Jose 11/16/21 X
City of Santa Clara 7/06/21 X
County of Santa Clara
(*non-CRS community)
Not required Not required
City of Saratoga
(*non-CRS community)
Not required Not required
City of Sunnyvale 6/29/21 X
Total Approved 11
*Non-CRS communities are encouraged to participate in the ongoing efforts and initiatives of the Santa Clara County CRS Users Group and/or
PPI Committee; however, those who opted to participate in the 2021 PPI are not required to adopt the PPI or share annual evaluation reports
with their governing bodies.
III. ANNUAL EVALUATION REPORTS
The 2021 PPI states that the 2021 PPI Committee will meet at least once yearly to evaluate the PPI and
incorporate any needed revisions. This meeting is coordinated in conjunction with the ongoing CRS User’s
Group meetings, which occur at least twice a year.
The evaluation will cover the following:
● Review of projects that were completed.
● Evaluate progress toward outcomes.
● Provide recommendations on projects that have not been completed.
● Provide recommendations for new projects not previously identified.
● Address any Target Audience changes; and
● Assess the program's impact during an actual flood event if one has occurred.
The 2021 PPI Committee prepares the annual evaluation report for submission with each CRS community’s
annual CRS recertification package (or scheduled 5-year cycle visits). The annual evaluation report is then
shared with each CRS community governing body as an informational item.
As required, annual evaluation reports for FY22 (Year 1 of the 2021 PPI) through FY25 (Year 4 of the 2021 PPI)
were prepared, sent to each CRS community’s governing body, and included in each community’s respective annual
recertifications or as part of a community’s documentation for those that were cycled on any given year.
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Section V. 2024 Santa Clara County CRS Users Group/PPI Committee Meetings – Monitoring and Evaluating
the 2021 PPI of this annual evaluation report summarizes the meetings held to develop the FY25 Annual
Evaluation Report (Year 4 of the 2021 PPI).
Table 2 below shows how each community expects to share the FY25 Annual Evaluation Report with its
governing body.
Table 2. How the 2021 PPI FY25 Annual Evaluation Report, Year 4 will be shared with the
Community’s Governing Body
Community Method for Sharing
Santa Clara Valley Water District Board Non-Agenda Item
City of Cupertino Consent Item Council Agenda
City of Gilroy Consent Calendar
City of Los Altos Council Informational Staff Report
Town of Los Altos Hill (*non-CRS community) Not required
Town of Los Gatos (*non-CRS community) Not required
City of Milpitas Memo to City Council
City of Morgan Hill Council Consent Calendar
City of Mountain View Council Weekly Update “Council
Connection”
City of Palo Alto Informational Staff Report
City of San Jose Council Consent Calendar
City of Santa Clara Council Consent Calendar
County of Santa Clara (*non-CRS community) Not required
City of Saratoga (*non-CRS community) Not required
City of Sunnyvale City Manager’s “Update Sunnyvale”
*Non-CRS communities are not required to share annual evaluation reports with their governing bodies.
IV. 2021 PPI ACCOMPLISHMENTS FOR FY25
The 2021 PPI Committee identified three efforts needed from each CRS community to prepare and finalize
subsequent annual evaluation reports.
1. Governing bodies must adopt the 2021 PPI (Table 1. Adoption dates of the 2021 PPI). The 2021 PPI
Committee must prepare an annual evaluation report and share it with its governing body as informational
items (Table 2. How the 2021 PPI Annual Evaluation Report for FY25, Year 4 will be shared with the
Community’s Governing Body).
2. For each fiscal year (July 1 - June 30), the communities must implement and monitor the outreach/flood
response projects identified in Appendix A, CRS Creditable Outreach and Flood Response Projects by CRS
Community of the 2021 PPI (Attachment 2).
3. The PPI Committee must review and consider the ‘New Initiatives’ identified in the 2021 PPI (page 66) for
advancing flood risk reduction efforts.
Governing Bodies Approval: All 11 CRS communities’ governing bodies, including Valley Water, adopted the
2021 PPI. Each agency (Community) shows the approval dates in Table 1 noted above.
Tracking System: The 2021 PPI is multi-jurisdictional and includes 15 agencies (11 CRS communities and four
non-CRS communities). Tracking implementation is quite complex compared to a single-agency PPI. As the
informal lead agency, Valley Water oversees the record-keeping to ensure consistency throughout the county.
An electronic file-sharing system, Egnyte, is set up with folders for each community to file and share documents
related to the 109 potential outreach/flood response projects identified in the 2021 PPI and all CRS-related
documentation. This also includes a comprehensive spreadsheet tracking which lists outreach projects
accomplished in any given fiscal year by each community (Attachment 2). This spreadsheet, along with the
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annual evaluation report, will be submitted with annual CRS recertifications or as part of scheduled 5-year cycle
visits.
ISO assigns credit for Valley Water outreach/flood response projects to all Santa Clara County CRS
communities’ ratings. Some communities also choose to carry out and report on their own outreach/flood
response projects, in addition to those of Valley Water. These projects are shown on the composite spreadsheet
(Attachment 2 - Appendix A from 2021 SC County Multi-Jurisdictional PPI noting FY25 Project Accomplishments)
and include input from each agency.
The PPI Committee discussed the benefits of using the Egnyte shared filing system for tracking the 2021
PPI outreach/flood response projects and all CRS-related documentation. The PPI Committee also
discussed ensuring each agency regularly uploads its CRS documentation. These benefits are:
- Information Share/Knowledge Transfer: CRS communities can view each other’s program
documentation. When a community improves its CRS rating, another community can access the
documents submitted to determine how the CRS credited activities helped improve the score. - Document Repository: A central location for CRS-related documentation, organized to mirror the CRS Coordinator’s Manual (by community/activity/element), proves helpful when a community experiences staff turnover.
- Documentation Submittals: CRS documents are organized and easy to share with the CRS Specialists
conducting cycle visits and/or annual recertification.
Summary of PPI Projects Accomplished in FY25
Attachment 2 of this annual evaluation report includes the complete outreach/flood response project list. It lists
all projects proposed in the 2021 PPI, with a “Project Accomplishments” column noting actions taken during the
fourth year, FY25 of the 2021 PPI.
Audiences Projects Accomplished
Community at Large (CAL) 81 potential projects, 64 accomplished
Residents and Businesses in the Special Flood
Hazard Area (SFHA)
18 potential projects, 16 accomplished
Messengers to Other Target Audiences
(Organizations & Businesses Serving the
Community)
10 potential projects, 10 were accomplished
*Total Accomplished Projects 90 of 109
* Note: All projects carried out by CRS communities were accomplished in FY25. Variance in the number of potential projects
versus accomplished projects is due to no updates from non-CRS communities, which is not required for this annual evaluation report.
These numbers go well beyond the minimum requirements of the CRS program for PPI credit under
Activity 330; we anticipate all CRS communities will receive the maximum number of credits for our collective
efforts in FY25.
Valley Water’s Outreach/Flood Response Projects
The 2021 PPI Committee identified each community's outreach/flood response projects. The implementation of
these projects is reflected in the ‘FY25 (Year 4) of the 2021 PPI Project Accomplishments’ column of
Attachment 2.
FY25 Annual Flood Awareness Campaign
Valley Water’s FY25 Flood Awareness Campaign (Attachment 3 for more details) effectively educated and
engaged residents in Santa Clara County about the risks of flooding, emphasizing the importance of proactive
preparation and access to vital safety resources. The campaign leveraged cutting-edge technologies like digital
geo-targeting and multilingual outreach, blending traditional strategies with innovative solutions to connect with
communities at risk of flooding.
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Goals:
1. Awareness: Educate FEMA-designated Special Flood Hazard Areas (SFHAs) residents and businesses
about their flood risks and mitigation strategies.
2. Preparedness: Empower residents to take preventative actions, including knowing their flood risk, signing
up for emergency alerts, and knowing where to find free sandbags.
3. Access: Provide multilingual resources and technologies to connect diverse communities with flood safety
information, including the innovative Valley Water’s Surface Water Data Portal. When extreme weather
strikes, residents can know if their home is at risk of flooding by visiting alert.valleywater.org for the latest
information on local creeks and reservoir water levels.
Refer to Attachment 3 for more details on Valley Water’s FY25 flood awareness campaign.
CRS Community Outreach/Flood Response Projects
Other Community Engagement Efforts
October 2024 officially kicked off the flood season.
On November 13, 2024, staff participated in a flood preparedness press conference held at Valley Water’s Winfield
Sandbag Distribution site in San José. The press conference was a joint news event with the City of San José, the
County of Santa Clara, and the National Weather Service. The event featured speakers from Valley Water and
participating agencies, a sandbagging demonstration, and an emergency kit assembly table, which included flood
readiness materials.
Valley Water Director Jim Beall and staff discuss ways to assemble an emergency kit at
Valley Water’s flood preparedness press conference in San José
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On December 7, 2024, the Organization for Latino Affairs (OLA), a Valley Water employee resource group,
provided emergency starter kits at the Santa Visits Alviso Foundation event in San José. English and Spanish
flood preparedness informational material and giveaways were provided to approximately 600 attendees.
In December, Valley Water hosted an informational table at the Santa Visits Alviso Foundation in San José.
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On February 12, 2025, Valley Water hosted the Standard Grants Program Open House event at Valley Water. A
‘Get Flood Ready’ information table was set up, and flood preparedness materials were shared with the
participants. Vice Chair Santos welcomed the 41 prospective applicants with opening remarks. This in-person
event featured workshops to help applicants navigate the grant process, opportunities to connect with grants staff,
and networking with local organizations. The event received overwhelmingly positive reviews, with 100% of survey
participants stating they were satisfied with the workshops and event.
In February 2025, Valley Water’s Grant Program hosted the Standards Grant Open House event.
The CRS Program team set up a flood preparedness informational table and distributed materials to attendees.
Emergency Preparedness Event
On February 1, 2025, CRS hosted a "Get Flood Ready" booth at The Links, Incorporated's “Emergency
Preparedness: Safety Now, Peace Later” event at the African American Community Service Agency in San José.
There were approximately 80 attendees.
In February 2025, Valley Water’s CRS Program participated in the Links, Inc. Emergency Preparedness event.
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Valley Water Education Outreach Program
Valley Water’s Education Outreach includes flood awareness messaging in year-round classroom lessons. A
dedicated flood-focused lesson is offered from October through April. Valley Water’s role as a flood protection
agency is introduced in all lessons so that participants in Education Outreach programs know that flood protection
is one of Valley Water’s core objectives in Santa Clara County.
The following are the Education Outreach efforts from October 2024 - April 2025.
Flood-Focused Programs
Education Outreach offers two lessons, and one assembly focused on flood awareness and preparedness: The
Three Little Pigs and the Bad Weather Wolf for transitional kindergarten through second grade and Watershed
Maps for second and third grades. The Three Little Pigs and the Bad Weather Wolf is also offered as a school
assembly.
The results of the Flood-Focused Programs delivered between October 2024 and April 2025 are as follows:
• 85 flood-focused programs
o (pull data from “program frequency” tab: 3 Pigs lesson, 3 Pigs assembly, Watershed Maps Oct-Apr)
• 3,061 students
o (pull data from “program frequency” tab: 3 Pigs lesson, 3 Pigs assembly, Watershed Maps Oct-Apr)
• 133 educators o (count based on 3 Pigs lesson, 3 Pigs assembly, watershed maps from across Oct-Apr monthly tabs)
Flood Awareness Messaging
In addition to Flood-Focused Programs, Education Outreach provided additional flood awareness messaging in
general classroom presentations, assemblies, libraries, and public events.
The results of the general flood protection messaging between October 2024 and April 2025 are as follows:
• 232 programs with general flood protection messaging
o (pull data from “program frequency” tab: all program types from Oct-Apr)
• 7,514 students messaging
o (pull data from “report” tab: “students” tab Oct-Apr)
• 324 educators
o (pull data from “report” tab: “teachers” tab Oct-Apr)
• 1,060 public youth in Santa Clara County
o (pull data from “report” tab: “public youth” tab Oct-Apr)
Community Events and Engagement
Booth Support at Events
Valley Water staff made a concerted effort to actively participate in community events, including community
festivals and emergency preparedness affairs, particularly in communities and neighborhoods in or near flood
zones. In FY25 (from September 2024 – May 2025), Valley Water and the communities’ staff hosted 29 booths and
distributed flood preparedness information on flood safety and emergency preparedness materials, including Valley
Water’s annual FPM. Those events are listed below:
1) Mountain View Art & Wine Festival – 9/7 – 9/8/24
2) Vovinam Viet Vo Dao 33rd Annual Moon Festival – 9/14/24
3) Rotary Club Silicon Valley Fall Festival – 9/14/24
4) City of Campbell State of the City – 9/18/24
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5) County Parks La Fuente Celebration, San Jose, CA – 9/21/24
6) Picnic by the Lake Multicultural Festival and Resource Fair, San Jose, CA – 9/28/24
7) Friends of Steven Creek Trail’s Trailblazer Race – 9/29/24
8) Supervisor Lee’s Day on the Bay, Alviso, CA – 10/5/24
9) City of Saratoga State of the City Address – 10/5/24
10) Santa Clara County Parks 2024 Fall Festival at Martial Cottle Park 10/5/24
11) Pumpkins in the Park, San Jose, CA – 10/12/24
12) South Asian Cultural Association of Sunnyvale’s Diwali Festival – 10/26/24
13) Councilmember Candelas’ Family Fall Festival – 10/26/24
14) ASCE Annual Student Scholarship – 11/14/24
15) Chopsticks Alley Tea Ceremony – 12/6/24
16) Santa Visits Alviso Foundation Drive – 12/7/24
17) VHF Swearing in Ceremony and Celebration for Betty Duong – 1/10/25
18) VAR Lunar New Year Festival 1/25 – 26/25
19) San Jose Chapter of the Links’ Emergency Preparedness Workshop – 2/1/25
20) City of San Jose District 1 Black History Month Flag Raising – 2/7/25
21) CEEF & CUSD Run for Great Schools 5k and Fun Run – 3/29/25
22) AAUW 42nd Wildflower Run 3/30/25
23) Cupertino Earth & Arbor Day – 4/5/25
24) Mt. Pleasant Neighborhood Association Emergency Resource Fair – 4/5/25
25) San Jose Clean Energy’s EV Ride & Drive + EcoHome Expo – 4/12/25
26) Evergreen Valley College EVC Community Day – 4/26/25
27) Morgan Hill Community Earth Day Festival – 4/26/25
28) Berryessa Art Festival – 5/10/25
29) Morgan Hill Mushroom Festival – 5/24 – 5/25/25
Speakers Bureau Program
In FY25 (from June 2024 through June 2025), Valley Water's ‘Let’s Talk Water Speakers Bureau Program’ reached
the 11 organizations listed below. All general presentations mention flood protection and the need to ‘Get Flood
Ready’ regardless of the county’s drought status. They also include links to Valley Water’s ‘Flood Ready’
information and resources webpage (ValleyWater.org/floodready), the hotline to call to report obstructions in
creeks, and flood preparedness collateral available for all in-person events.
Valley Water’s Speakers Bureau Program can customize presentations to update community groups on water-
specific issues and provide updates on projects in their area. The FY25 presentations that included flood
preparedness information are listed below.
1) July 20, 2024 – Cottle to Lean Neighborhood Association, San Jose
2) August 19, 2024 – Rotary Club of Milpitas
3) August 20, 2024 – Civic Club of San Jose
4) August 22, 2024 – Mountain View Senior Center
5) October 9, 2024 – Cupertino Library
6) October 19, 2024 – Los Altos Rotary
7) February 19, 2025 – Cupertino Rotary
8) February 28, 2025 – Valley Water’s Water Works Program (via Zoom)
9) March 3, 2025 – Leadership Morgan Hill
10) March 27, 2025 – Santa Teresa Catholic Church, San Jose
11) April 23, 2025 – Willow Glenn Lions Club, San Jose
V. 2025 SANTA CLARA COUNTY CRS USERS GROUP/PPI COMMITTEE MEETINGS –
MONITORING AND EVALUATING THE 2021 PPI
The FY25 Santa Clara County CRS Users Group/PPI Committee meetings were held on March 26, 2025, and
May 14, 2025. Attendance by CRS communities was high. Staff from some non-CRS communities, external
stakeholders, and other interested parties were also in attendance. Agendas, meeting notes, and attendance
sheets for each meeting are included (Attachments 4-8).
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As required by CRS, the objective of the March and May 2025 meetings was to monitor the implementation of the
2021 PPI, determine if the desired outcomes were achieved, and discuss whether any changes to the 2021 PPI
were needed to complete this annual evaluation report. The PPI Committee agreed that the 2021 PPI messaging
and projects would remain the same for the duration of the 2021 PPI, which sunsets in 2026.
VI. MESSAGING – Other Initiatives
The multi-jurisdictional PPI Committee identified several possible opportunities in the 2021 PPI to expand on
existing initiatives and may consider initiating newer ones as follows:
1. Continue and expand the standardized flood message prepared for each community to include flood
messages in utility bills yearly, including PG&E.
2. Expand on partnerships with local chambers of commerce to disseminate and share flood preparedness
information.
3. Expand on outreach to the Asian and Latino communities who live in flood-prone areas.
4. Expand on outreach to ‘hot spots’/flood-prone areas by hosting on-site or virtual public events.
5. Expand the reach to local homeowners’ associations (HOA)s and apartment associations
(i.e., Executive Council of Homeowners [ECHO]).
6. Expand the reach to residents in historically underserved and low-income communities through partnerships
with organizations that serve these communities (i.e., Second Harvest Food Bank and others).
7. Communities could pursue FEMA Matching Funds Grants for severe Repetitive Loss Areas.
8. Review and expand other public information activities, such as Flood Protection Assistance (Activity 360) and
Flood Insurance Promotion (Activity 370).
9. Develop a region-wide Flood Response Preparations (FRP) messaging plan.
The messages the PPI Committee originally chose are still relevant to Santa Clara County. The committee will
continue to increase its efforts to encourage people to prepare personal/family emergency plans and be flood-
ready for the duration of the 2021 PPI. The PPI Committee will also continue coordinating efforts with Valley
Water’s Education Outreach Program to promote flood preparedness in local schools.
The PPI Committee recommends continuing to use social media for messaging for the duration of the 2021 PPI.
Mobile usage among individuals has increased exponentially over the years, and online platforms are rapidly
adjusting to mobile-friendly standards. This provides an excellent opportunity to modernize campaign ad efforts
by utilizing social media and digital advertising to increase exposure and reach more residents in Santa Clara
County. Furthermore, these modern advertising methods allow for specialized demographic targeting to reach a
narrow and defined audience, improving the ability to reach vulnerable populations effectively.
In support of our preparedness messaging, the PPI Committee continues to promote the importance of
having family emergency plans and kits ready before an emergency/flood event occurs.
The PPI Committee continues to promote the American Red Cross All-Hazard App, which monitors alerts for
severe weather, including floods, and the Floodsmart.gov and Ready.gov websites. The communities will
distribute American Red Cross Emergency Contact Cards at events throughout the county.
VII. CONCLUSION
Overall, the CRS Users Group/PPI Committee successfully implemented the 2021 PPI in FY25. The 2021 PPI
allowed PPI Committee members to mutually decide which flood risk reduction messages are most appropriate
for our residents and identify how to deliver these messages effectively. Participating in the 2021 PPI aims to
enhance the effectiveness of the flood risk messages to residents, reduce flood risks within Santa Clara County,
and earn valuable CRS credit points when identified outreach projects are implemented.
The CRS Users Group/PPI Committee will continue its outreach efforts through FY26. The 2021 PPI will sunset
in FY26.
________________________________________________________________________________________
Page 128 of 439
Santa Clara County 2021 Multi-Jurisdictional Program for Public Information
FY25 Annual Evaluation Report (Year 4: July 2024 to June 2025)
13 of 13
Attachments for submission to Valley Water Board, City Councils/Managers, and FEMA as part of
2024/25 Annual Recertification/5-year Verification Package, as required:
1. Members of the Santa Clara County Multi-Jurisdictional 2021 PPI Committee 2. Appendix A from 2021 SC County Multi-Jurisdictional PPI noting FY25 Outreach Project Accomplishments 3. Valley Water's FY25 Flood Awareness Campaign 4. March 26, 2025, Santa Clara County CRS Users Group Meeting Agenda 5. March 26, 2025, Santa Clara County CRS Users Group Meeting Attendance Sheet 6. March 26, 2025, Santa Clara County CRS Users Group Meeting Notes 7. May 14, 2025, Santa Clara County CRS Users Group Meeting Agenda 8. May 14, 2025, Santa Clara County CRS Users Group Meeting Attendance Sheet 9. May 14, 2025, Santa Clara County CRS Users Group Meeting Notes
Page 129 of 439
ATTACHMENT 1
Table 1. Original Members of the Santa Clara County Multi-Jurisdictional 2021 PPI Committee
Community Local Government Representative and Alternates External Stakeholders
County of Santa Clara Chris Freitas, Sr. Civil Engineer Neville R. Pereira, PE, Development Services Manager, Department of Planning and Development, Floodplain Manager
Marsha Hovey, CADRE Board Chair
Cupertino Chad Mosley, Assistant Public Works Director/City Engineer, Public Works Department, Floodplain Manager Jennifer Chu, Senior Civil Engineer Public Works Department
Jim Oberhofer, Emergency Coordinator Cupertino ARES/RACES
Gilroy Gary Heap, City Engineer Public Works Department Jorge Duran, Senior Civil Engineer, Floodplain Manager Public Works Department
Merna Leal, City of Gilroy resident
Los Altos Steven Golden, Senior Planner, Floodplain Manager Andrea Trese, Associate Civil Engineer Christopher Wilson, Operations Manager, Los Altos Suburban District, California Water Company Los Altos Hill Carl Cahill, City Manager, Floodplain Manager Nichol Bowersox, Public Works Director/ City Engineer Christine Hoffmann, Assistant Engineer (DPW)
Phil Witt, General Manager Purissima Hills Water District
Los Gatos WooJae Kim, P.E, Town Engineer Parks and Public Works, Floodplain Manager Annamaria Swardenski, Swardenski Consulting
Milpitas Steven Erickson, City Engineer/Engineering Director, Floodplain Manager Kan Xu, Principal Civil Engineer, Engineering Land Development Section Brian Petrovic, Associate Civil Engineer Engineering Land Development Section Elizabeth Koo, Administrative Analyst, Engineering Land Development Section
Warren Wettenstein, Chairman of the Economic Development & Trade Commission and President of the Milpitas Chamber
Morgan Hill Maria Angeles, Senior Civil Engineer, Floodplain Manager, CFM Charlie Ha, Supervising Civil Engineer Engineering & Utilities Department
Swanee Edwards, City of Morgan Hill resident
Mountain View Renee Gunn, Senior Civil Engineer, Public Works Department Gabrielle Abdon, Assistant Engineer, CFM
Kevin Conant, PG&E
Palo Alto Rajeev Hada, Project Engineer, CFM Public Works Department, Engineering Services Division, Floodplain Manager
Dan Melick, CERT Volunteer City of Palo Alto resident
San Jose Arlene Lew, Principal Engineering Technician Vivian Tom, Senior Transportation Specialist Department of Public Works Development Services Division
Shari Carlet, City of San Jose resident, certified Floodplain Manager
Santa Clara Evelyn Liang, Senior Civil Engineer Falguni Amin, Principal Engineer Public Works – Engineering
Kevin Moore, Retired City Council member
Saratoga David Dorcich, PE, QSP/D, Associate Civil Engineer, Community Development Department, Floodplain Manager
Rebecca Gallardo, Real Estate Agent for Intero, a Berkshire Hathaway Affiliate, servicing all areas of the Bay Area Sunnyvale Tamara Davis, Senior Management Analyst Jeff Holzman, Director, Real Estate District Development Google Agnes Veith, City of Sunnyvale resident Valley Water Trisha Howard, Program Administrator Paola Giles, Public Information Representative III Sherilyn Tran, Office of Civic Engagement Unit Manager
Nikki Rowe, American Red Cross
Note: Since the development of the 2021 PPI there may have been changes to a community’s 2021 PPI Committee members
(either the local government representatives and/or the external stakeholders). Those member changes are noted on the meeting
attendance sheets.
Page 130 of 439
1
Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community
Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities
Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments
INPUT HERE ONLY
Community At Large
(CAL)
-Multilingual
Communities
-Groups with Special
Evacuation Needs
-New Residents,
Visitors and Tourists
Topic 1: Know your flood hazard
Message 1A - Know your flood risk
Message 1B - Contact your floodplain manager to find out if
your property is in a floodplain
Message 1C - Check if your home or business is in a Special
Flood Hazard Area
Topic 2: Insure your property for your flood hazard
Message 2A - Get flood insurance ahead of time
Message 2B – Insure your property
Message 2C – There is a 30-day waiting period for the policy
to take place
Topic 3: Protect people from the flood hazard
Message 3A - Put your 3-day emergency kit together
Message 3B - Follow evacuation orders
Message 3C – Learn the best route to high ground
Topic 4: Protect your property from the flood hazard
Message 4A - Protect your property from the flood hazard
Message 4B - Prepare your home
Message 4C - Sandbags can offer protection against a foot
or less of floodwater
Message 4E - Get sandbags before a flood
Topic 5: Build responsibility
Message 5A - Build responsibly in floodplains
Message 5B - Comply with development requirements
Message 5C - Check with your local floodplain manager
before you build
Topic 6: Protect natural floodplain functions
Message 6A -Keep creeks clean and flowing
Message 6B - Keep debris and trash out of our streams
Message 6C - Don’t pollute, dump, or drain anything in
creeks
Topic 7: Develop a Family Emergency Plan
Message 7A: Develop an emergency plan
Educate our community on flood
protection and preparedness measures
(VW OP #01) Multi-language Countywide Mailer
(CWM) to every postal address in Santa Clara
County (Topics 1-5 and 7, 8)
Valley Water
Communications
Each late
October or
November
All Santa Clara
County CRS
Communities
Effective the FY25 flood season (starting in October
2024), Valley Water no longer produces a
Countywide Mailer (CWM) that promotes flood
messaging. On 1/14/25, during Valley Water’s CRS 5-
year cycle visit, we informed our ISO CRS Specialist,
Marlene Jacobs, of this change. We explained that in
place of the CWM, Valley Water now sends out the
following two additional targeted mailers to residents
and businesses in the FEMA-designated Special Flood
Hazard Area (SFHA). Hard and soft copies are
provided to all Santa Clara County cities and the
county.
Flood Tips Postcard includes all 9 PPI Topic Messages:
https://s3.us-west-
1.amazonaws.com/valleywater.org.us-west-1/s3fs-
public/VW-Flood%20Postcard-Vertical-bleed-CMYK-
Outlined-Final.pdf
Flood Trifold includes 5 PPI Topic Messages:
https://online.flipbuilder.com/tkap/vbsr/
All Santa Clara County communities support and
promote Valley Water’s outreach projects.
(VW OP #02) Distributes a soft copy of our Flood
Safety Tips brochure for all SCC CRS communities’
use (print hard copies to distribute at events
and/or post of flood preparedness webpages)
(Topics 1-9)
Valley Water
Communications
Annually,
November/
December
All Santa Clara
County CRS
Communities
In January 2025, Valley Water mailed out the trifold
guide titled “You Live in a Flood Zone: Beware, Be
Ready, Be Flood Safe.” This multilingual resource
outlines actions residents can take to protect their
lives and property before, during, and after a flood.
Additionally, it includes a QR code that directs
readers to valleywater.org/floodready for more tips
and tools on flood preparedness. Link to Trifold
In mid-October 2024, Valley Water released the 'Be
Flood Safe' Social Media Toolkit for the 2024-2025
Flood Awareness Outreach Partner
(https://conta.cc/3AwdoXS). This toolkit was made
1 Message Topics: Outreach Projects (OP): Topic 1 – Know your flood hazard; Topic 2 – Insure your property for your flood hazard; Topic 3 – Protect people from the flood hazard; Topic 4 – Protect your property from the hazard; Topic 5 – Build responsibly; Topic 6 – Protect natural floodplain functions; Topic 7 –
Develop a Family Emergency Plan; Topic 8 – Download disaster Apps; Topic 9 – Understand shallow flooding risks – “Don’t drive through standing water.”
Flood Response Preparations (FRP): What to Do Before, During and After a Flood/Storm
2 Each May, all deliverables need to be reported to Valley Water for tracking purposes.
3 A stakeholder can be any agency, organization, or person (other than the community itself) that supports the message. Stakeholders can be: an insurance company that publishes a brochures on flood insurance, even if it is set out at City Hall; a local newspaper that publishes a flood or hurricane season supplement
each year; FEMA, if, for example, a FEMA brochure is used as an informational material; schools that implement outreach activities; a local newspaper; a neighborhood or civic association that sponsors and hosts a presentation by a community employee; a utility company that includes pertinent articles in its monthly
bills; or presentations made by state or FEMA staff at a Risk Map meeting.
ATTACHMENT 2
Page 131 of 439
2
Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community
Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities
Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments
INPUT HERE ONLY
Topic 8: Download disaster Apps
Message 8A - Download disaster emergency apps
Topic 9: Understand shallow flooding risks – don’t drive through
standing water
Message 9A - Understand shallow flooding risks - don’t drive
through standing water
FEMA’s message: “Turn Around Don't Drown®.”
available for download to all partnering agencies,
including CRS communities. It featured digital and
social media banners and animations highlighting key
calls to action: know your risk, sign up for emergency
alerts, and find sandbags. Additionally, the toolkit
included multilingual graphics showcasing essential
tips and provided an option to request co-branded
bill inserts and postcards.
The toolkit includes the following items which
contained messages for all nine flood awareness tips
(PPI CRS message topics) for all Santa Clara County
communities to use:
● Be Flood Safe
● Know your floopd risk
● Sign up for emergency alerts
● Get free sandbags
● Flood zone cards and banners
● Multilingual Flood Ready tips
Cupertino distributes copies of Valley Water’s Flood
Safety Tips at various fairs/events (i.e., Earth Day
Festival) and provides additional copies for the public
on display at City Hall. Cupertino also has a direct link
to Valley Water’s annual mailer and Flood Ready
webpage on the City’s “Floodplain Management”
webpage.
Los Altos distributes brochures available at City Hall,
library, and community center. They are also
distributed at community events (emergency
training, wine stroll, etc.).
Morgan Hill hosted ‘National Night Out’ on
August 6, 2024. Flood preparedness information (red
‘Get Flood Ready’ tote bags which includes an
emergency supply list) was distributed. Valley Water’s
flood safety brochures were also available at City
Hall.
Mountain View promotes and distributes Valley
Water’s Flood Safety Tips and emergency kits at fairs
(i.e., Earth Day Celebration, Community Summer
Kick-Off Event). Valley Water’s flood safety brochures
are available at city hall.
Palo Alto promotes and distributes Valley Water’s
Flood Safety Tip and emergency kits at fairs (i.e.,
ATTACHMENT 2
Page 132 of 439
3
Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community
Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities
Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments
INPUT HERE ONLY
Earth Day Festival) and provides as an informational
item on Utility Inserts sent every year. Valley Water’s
flood safety brochures are available at city hall.
The City of Santa Clara has hard copy brochures
available at city hall and central library. They are
distributed at the yearly art & wine festivals as well.
All Santa Clara County communities support and
promote Valley Water’s outreach projects.
(CUP OP #03) Flood notice in the local newsletter,
“The Cupertino Scene” (Topics 1-9)
City of Cupertino Each October
or November
issue
N/A Cupertino changed the frequency of the local
newsletter from monthly to quarterly. Therefore, the
annual flood preparation article was published in the
September 2024 issue of “The Cupertino Scene”.
(LA OP #04) Two (2) newspapers ads, in the Los
Altos Town Crier (Topics 1-5)
City of Los Altos Each fall N/A Los Altos published two newspaper ads titled “Assess
Your Flood Risk and Flood Insurance Availability” on
10/16/24 and on 10/23/24 in the Los Altos Town
Crier.
(LAH OP #05) The town’s “Our Town” quarterly
newsletter includes information on flood
preparedness. The newsletter is mailed out town-
wide and is also available online on the town’s
website (Topics TBD during cycle visit)
Town of Los Altos
Hills
Each fall N/A Town of Los Altos Hills: No update available - non-CRS
participating community.
(LAH OP #06) The town distributes various flood
preparedness and safety materials at events,
including Valley Water’s annual floodplain mailer
and promotional items (e.g., emergency starter
kits, Get Flood Ready Emergency Supply Checklist
tote bags, etc.), FEMA flood insurance information,
ReadySCC, and American Red Cross Flood apps,
AlertSCC, sandbag guidelines, flood protection
project-specific notices, FEMA NFIP materials, and
preparedness activity/coloring books, etc.) to the
public
Town of Los Altos
Hills
Annually,
spring and
late summer
N/A Town of Los Altos Hills: No update available - non-CRS
participating community.
(MIL OP #07) “Flood Public Advisory” brochure to
the community at large (Topics 1-6)
City of Milpitas Each
December to
January
N/A Milpitas: Utility bill inserts was sent to every address
in Milpitas in May 2025, and will be sent out within
the fiscal year going forward. This was sent out in
four languages (English, Vietnamese, Spanish, and
Chinese).
(MH OP #08) Sends a citywide “Flood Report”
brochure (Topics 1-9)
City of Morgan Hill Annually,
close to or
during the
start of the
rainy season
N/A The City of Morgan Hill mailed out citywide the “2025
Flood Report” in April 2025.
ATTACHMENT 2
Page 133 of 439
4
Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community
Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities
Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments
INPUT HERE ONLY
(MV OP #09) Sends “The View” citywide
newsletter, Winter version, includes information on
flood risk, flood safety, and the importance of
buying flood insurance (Topics 1-9)
City of Mountain
View
Fall
newsletter
edition
N/A Mountain View sent out “The View” for Fall/Winter
2024 with information on flood risk, flood safety, and
the importance of buying flood insurance (Topics 1-9)
(MV OP #10) Mails a utility bill insert to all resident
and businesses that contains information on flood
risk, flood safety, and the importance of buying
flood insurance (Topics 9)
City of Mountain
View
Between July
- September
N/A Mountain View sent out Valley Water’s Get Flood
Ready flier as a utility billing insert to every City utility
customer in Winter 2024/2025.
(PA OP #11) Sends the “Are You Ready for Winter
Storms?’ flier (aka utilities insert) to all residents
and businesses in the City, along with their utility
bills (Topics 1-9)
City of Palo Alto Each Fall N/A Palo Alto sent “Are You Ready for Winter Storms?”
fliers to all residents and businesses along with their
utility bills in September 2024. The social media ad
campaign (i.e. Facebook, Instagram, Nextdoor) was
also included in the utility bills that went out in
September 2024.
(PA OP #12) Sends out utility announcement,
“Anytime it can rain, it can flood. Don’t get caught
off-guard” (Topics 1, 2,3, 4, 5, 6, 7, & 9 – will pursue
adding other topic)
City of Palo Alto Each
March/April
N/A Palo Alto sent a utility announcement as an
informational announcement on utility bills went out
in December 2024. Effective FY23, the City’s Public
Works Department shifted from the March/April time
frame of this announcement, to December each year.
(PA OP #13) The city distributes various flood
preparedness and safety documents, including
FEMA NFIP materials for public/policyholders
City of Palo Alto Year Round N/A Palo Alto distributed flood preparedness documents,
including the emergency starters kit, during Earth
Day Event on 4/27/25 and MSC Open House on
7/27/2024 and also makes informational materials
available in our HQ lobby.
(SC OP #14) Mails out a citywide newsletter for
residents and businesses called “Inside Santa Clara”
(Topics 1-9)
City of Santa Clara Each fall N/A Santa Clara: The latest Inside Santa Clara issue was
sent out in the biannual newsletter, with the flood
information provided in the Fall/Winter 2024 Edition
Educate our community on flood
protection and preparedness measures
Increase in ‘hits’ on Valley Water and
communities Flood Protection Resources
webpage
______________________
These website projects are credited under
Activity 350 – Flood Protection
Information, element c). Flood protection
website (WEB),
not credited under Activity 330
Note: To receive any WEB credit, the
community’s website must meet the
following criteria:
(VW OP #15) Flood Ready webpage: Flood & Safety,
Flood Protection Resources, includes floodplain and
countywide mailers
https://www.valleywater.org/bfloodready
Valley Water Year Round All Santa Clara
County CRS
Communities
Valley Water continues to maintain/update our Flood
Ready landing page to ensure content is relevant and
current and that there are no broken links.
At the March and May 2025 CRS Users Group/PPI
Committee Meetings, CRS communities were
reminded to review/update their respective flood
protection resources landing pages.
At the 5/14/25 CRS Users Group/PPI Committee
Meeting (agenda item 4), there was discussion
regarding Valley Water’s webpage redesign, including
updates to our Flood Ready landing page.
Megan Azralon (Valley Water, Public Information
Representative) provided an update on the Valley
Water website redesign, highlighting upcoming
ATTACHMENT 2
Page 134 of 439
5
Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community
Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities
Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments
INPUT HERE ONLY
The community must check the website’s
links at least monthly, and fix those that
are no longer accurate. At least annually,
the community must review the content to
ensure that it is still current and pertinent
improvements to make flood and emergency
information easier to find. She shared a preview of
the new homepage layout. Key features include a
reorganized menu, customizable highlight sections,
quick links, an interactive map for sandbag locations
and flood alerts, and integration of campaign visuals.
The updated design will improve accessibility and
user experience, with full language translation
support. Feedback on layout and content is welcome.
Our Flood Ready landing page includes all mailers
resulting from the FY25 Flood Awareness Campaign.
www.valleywater.org/FloodReady
Cupertino’s “Floodplain Management” webpage has
a link that redirects to Valley Water’s Flood Ready
landing page.
Gilroy’s “Flood Management” and “Emergency
Preparedness” web pages link to Valley Water’s Flood
ready landing page.
Los Altos’ “Floodplain Management Information”
web page links to Valley Water’s Flood Ready web
page.
Morgan Hill’s “Floodplain Management” landing page
redirects to Valley Water’s Flood Ready landing page.
Mountain View’s “Flood Protection and Insurance
Information” webpage links to Valley Water’s Flood
Ready web page.
Palo Alto’s “Flood Information and Winter Storm
Preparedness” webpage redirects to Valley Water’s
Flood Ready landing page.
City of Santa Clara’s “Flood Protection Information”
web page redirected to Valley Water’s Flood Ready
page.
All Santa Clara County communities flood protection
resource landing pages redirect to Valley Water’s
Flood Ready landing page.
ATTACHMENT 2
Page 135 of 439
6
Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community
Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities
Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments
INPUT HERE ONLY
(ALL OP #16) All communities’ website flood
protection resources webpage includes language
that contains the three additional PPI priority
messages noted below:
7. Develop an emergency plan
8. Download disaster apps
9. Understand shallow flooding risks––
don’t drive through standing water
(Above-noted numbering are listed in order of the
2021 PPI).
All Santa Clara
County
Communities
Year Round N/A Valley Water’s flood protection resources landing
page includes the top 6 CRS priority topic messages,
as well as the 3 additional messages identified in the
2021 PPI (page 45). Reminders to verify that the
required language/links were on all community's
websites were discussed at both the 3/26/24 and
5/29/24 CRS Users Group/PPI Meetings.
Cupertino’s “Floodplain Management” webpage has
a link to Valley Water’s annual mailer which includes
the CRS 9 topics.
Gilroy’s “Emergency Preparedness”' webpage
redirects to Valley Water’s Flood Ready landing page,
‘9 Essential Tips to Get Flood Ready.’ Our Emergency
Preparedness page also includes topics 7, 8, and 9.
Morgan Hill’s “Flood Information, Floodplain
Management” webpage currently includes a link to
the “2025 Flood Report” that includes the CRS 9
topics.
Mountain View’s “Flood Protection and Insurance
Information” webpage has a link to Valley Water’s
annual mailer which includes the CRS 9 topics.
Palo Alto’s utility insert includes all three additional
PPI priority messages, and the Flood Information and
Winter Storm Preparedness website has a link to the
utility insert which shows the three additional PPI.
City of Santa Clara’s “Flood Protection Information”
web page includes resources for preparedness.
(SCC OP #17) Hosts a “Storm and Flood Information
and Resources” webpage available for all residents
in the county, includes re-directing to
www.floodsmart.gov
https://www.sccgov.org/sites/opa/Pages/storm.as
px
Santa Clara County
Office of Public
Affairs
Year Round N/A Santa Clara County: No update available - non-CRS
participating community
(SCC OP #18) Hosts a “Flood Safety Information”
webpage, includes re-directing to
www.valleywater.org/floodready
https://cpd.sccgov.org/flood-safety-information
Santa Clara County
Consumer
Protection Division
Year Round N/A Santa Clara County: No update available - non-CRS
participating community
(SCC OP #19) Hosts a “Be a Prepared Community
Member” webpage that includes emergency
preparedness information
Santa Clara County
Office of Emergency
Management
Year Round N/A Santa Clara County: No update available - non-CRS
participating community
ATTACHMENT 2
Page 136 of 439
7
Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community
Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities
Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments
INPUT HERE ONLY
https://emergencymanagement.sccgov.org/be-
prepared-community-member
(SCC OP #20) Hosts a “People with Access and
Functional Needs (AFN)” webpage
https://emergencymanagement.sccgov.org/people
-access-and-functional-needs-afn
Santa Clara County
Office of Emergency
Management
Year Round N/A Santa Clara County: No update available - non-CRS
participating community
(CUP OP#21) Hosts a “Citizen Preparedness”
webpage that includes emergency preparedness
information, includes re-directing to Valley Water’s
www.valleywater.org/floodready webpage
https://www.cupertino.org/residents/community-
services-programs/emergency-services/citizen-
preparedness
City of Cupertino
Office of Emergency
Services
Year Round N/A Cupertino has archived the “Citizen Preparedness”
webpage and created a new “Floodplain
Management” webpage:
https://www.cupertino.gov/Your-
City/Departments/Public-Works/Permitting-
Development-Services/Floodplain-Management
(GIL OP #22) The city hosts an “Emergency
Preparedness” webpage Emergency Preparedness
| Gilroy, CA - Official Website (cityofgilroy.org)
(listed in Appendix B)
City of Gilroy
Fire Department
Year Round N/A Gilroy continues to maintain an “Emergency
Preparedness” webpage, including a link that
redirects to Valley Water’s Flood Ready landing page,
the National Weather Service webpage, Ready.gov,
FloodSmart.gov, and the City’s Flood Management
webpage. The Emergency Preparedness webpage is
reviewed once a month and updated as needed.
(LA OP #23) The city’s Public Works Department
hosts a ‘Flood Zone Information’ webpage on its
website (listed in Appendix B)
https://www.losaltosca.gov/publicworks/page/floo
d-zone-information
City of Los Altos
Public Works
Department
Year Round N/A Los Altos’ webpage is updated as needed. The
webpage URL is:
https://www.losaltosca.gov/publicworks/page/flood
plain-management-information
(LAH OP #24) The town hosts a “Flood Information”
webpage on the town’s website. This webpage
includes information on the PPI nine topics,
including a supporting message. The webpage
redirects to the following key resource websites:
www.valleywater.org/floodready,
www.floodsmart.org, www.ready.gov, and
www.weather.gov
Town of Los Altos
Hills
Year Round N/A Town of Los Altos Hills: No update available - non-CRS
participating community
(LG OP #25) The town’s website encourages
residents and businesses to purchase flood
insurance and redirects visitors to
www.floodsmart.gov
Town of Los Gatos Year Round N/A Town of Los Gatos: No update available - non-CRS
participating community
ATTACHMENT 2
Page 137 of 439
8
Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community
Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities
Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments
INPUT HERE ONLY
(MIL OP #26) The city’s’ website has a “Flood
Information” webpage that contains information
on several of the PPI message topics; the webpage
also redirects to Valley Water, FEMA, NOAA,
www.floodsmart.gov, www.Ready.gov, and USGS
webpages
The city’s website also has a “Important Flood
Hazard Information” webpage that contains
information on several of the PPI message topics;
the webpage also redirects to Valley Water, FEMA,
NOAA, www.floodsmart.gov (listed in Appendix B)
https://www.ci.milpitas.ca.gov/milpitas/departmen
ts/engineering/flood-information/
City of Milpitas
Engineering
Department
Year Round N/A Milpitas: On-going.
Link: https://www.milpitas.gov/280/Flood-
Information
(MH OP #27) The city’s website has a “Flood
Information, Floodplain Management” webpage
that contains city’s flooding information which
redirects to their Floodplain Management page and
includes a link to the city’s latest annual “Flood
Report.” The webpage redirects Valley Water’s
flood ready webpage and also contains FEMA flood
information http://www.morgan-
hill.ca.gov/747/Flood-Information
Floodplain Management | City of Morgan Hill, CA -
Official Website
City of Morgan Hill
Engineering Land
Development
Year Round N/A Morgan Hill’s “Flood Information, Floodplain
Management” webpage includes a link to the “2025
Flood Report” brochure which was mailed out
citywide in April 2025.
(MH OP #28) The city’s website has an “Emergency
Preparedness’ webpage (listed in Appendix B)
http://www.morgan-hill.ca.gov/133/Emergency-
Preparedness
City of Morgan Hill
Police Department
Year Round N/A Morgan Hill continues to maintain its “Emergency
Preparedness” landing page.
The Emergency Preparedness landing page promotes
“Do 1 Thing”, a 12-month program with a goal of
assisting the community to be better prepared for
emergencies and disasters. This information was also
included in the “Weekly 411” on 1/10/2025,
2/14/2025, 2/21/2025, 2/28/2025, and 3/7/2025.
(MV OP #29) Hosts a “Flood Protection and
Insurance Information” webpage on its website
(listed in Appendix B)
www.mountainview.gov/depts/pw/flood_protectio
n.asp
City of Mountain
View Public Works
Department
Year Round N/A City of Mountain View’s “Flood Protection and
Insurance Information” web page includes resources
for preparedness and links to Valley Water’s
Floodplain Mailer.
(PA OP #30) Hosts a “Floodplain Management”
webpage (listed in Appendix B)
https://www.cityofpaloalto.org/gov/depts/pwd/sto
rmwater/floodzones.asp
City of Palo Alto
Public Works
Department
Year Round N/A Palo Alto continues to host the “Floodplain
Management” webpage that has all relevant
information regarding flood plain management
topics.
(PA OP #31) Hosts a “Flood Safety Tips” webpage
www.cityofpaloalto.org/storms; flood_safe_11-
16.cdr (cityofpaloalto.org)
City of Palo Alto
Public Works
Department
Year Round N/A Palo Alto continues to host the “Flood Information
and Winter Storm Preparedness Webpage” which has
ATTACHMENT 2
Page 138 of 439
9
Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community
Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities
Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments
INPUT HERE ONLY
links to the “Flood Safety Tips” flier under ‘Before the
Storm Additional Information.’
(PA OP #32) Hosts a ‘Creek Monitor’ webpage
(listed in Appendix B)
https://www.cityofpaloalto.org/gov/depts/pwd/cre
ek_monitor/default.asp
City of Palo Alto
Public Works
Department
Year Round N/A Palo Alto continues to host the real time creek
monitor webpage that warns residents of imminent
danger of flooding.
(PA OP #33) Hosts a “Flood Information and Winter
Storm Preparedness” web page which contains
useful information for flood readiness (listed in
Appendix B)
https://www.cityofpaloalto.org/services/public_saf
ety/flood_information_winter_storms/default.asp
City of Palo Alto
Office of Emergency
Services
Year Round N/A Palo Alto continues to host the “Flood Information
and Winter Storm preparedness” website has useful
information on flood preparedness for before storm,
during storm and after storm.
(SJ OP #34) The city’s webpages includes a “Flood
Hazard Zones” webpage which includes
information of flood preparedness
https://www.sanjoseca.gov/your-
government/departments/public-
works/development-services/floodplain-
management
City of San Jose
Public Works,
Development
Services
Year Round N/A San Jose: Website includes flood zone and flood
smart information. Updated link:
https://www.sanjoseca.gov/your-
government/departments-offices/public-
works/development-services/flood-hazard-zone
(SC OP #35) The city’s “Flood Protection
Information” webpage contains valuable
information on flood related topics
https://www.santaclaraca.gov/our-
city/departments-g-z/public-
works/engineering/flood-protection (also listed in
Appendix B)
City of Santa Clara Year Round N/A Santa Clara: Website is updated and maintains flood
topic information
(SAR OP #36) The city’s website encourages
residents/businesses to purchase flood insurance
and redirects visitors to www.floodsmart.gov
City of Saratoga Year Round N/A Saratoga: No update available - non-CRS participating
community
(SAR OP #37) The city has a “Staying Safe, Winter
Storms” webpage. They have also linked the city’s
Winter Storms webpage to Valley Water’s Flood
Ready webpage
https://www.saratoga.ca.us/218/Winter-Storms
City of Saratoga Year Round N/A Saratoga: No update available - non-CRS participating
community
(SUN OP #38) The city has a “Flood Protection”
webpage Sunnyvale, CA - Flood Protection (listed
in Appendix B)
City of Sunnyvale Year Round N/A Sunnyvale: The City continues to maintain its flood
protection website.
ATTACHMENT 2
Page 139 of 439
10
Topics 1-9 and supporting messages
Flood Awareness Media Campaign, including social media
Educate our community on flood
protection and preparedness measures
(VW OP #39) Conducts a flood awareness media
campaign, reaching the community at large,
including our multilingual community. Many of the
Santa Clara County CRS Communities recognize
Valley Water’s Flood Awareness Campaign and link
it on their community’s flood information web page
and redirect to Valley Water’s Flood Ready
webpage (Topics 1-9)
Campaign features social media videos and
postings on various platforms
(i.e., Facebook, Twitter, Instagram, Nextdoor, etc.),
digital banners, newspaper advertorials, radio ads,
billboards, utility bill inserts for communities to
use, communities redirect to
ValleyWater.org/FloodReady and
television/mobile ads targeting residents who live
in flood-prone areas and multilingual ethnic
communities
Valley Water
Communications
Annually, for
the duration
of the rainy
season,
typically from
November to
April
All Santa Clara
County CRS
Communities Valley Water's FY25 Flood Awareness Campaign
centered around the theme, "You Live in a
Flood Zone: Beware. Be Ready. Be Flood Safe."
The outreach utilized digital geo-targeting
technologies to effectively reach businesses and
residents within the flood zone. The primary
goals of the campaign were to raise awareness
about flood risks, encourage residents to sign
up for emergency alerts, and inform them on
how to obtain sandbags. Additionally, the
campaign highlighted our Surface Water Data
Portal, where residents can access the latest
information regarding local creek and reservoir
levels.
To enhance Valley Water’s community outreach
efforts, an educational paid advertising
campaign was implemented. Polling results
from the previous winter campaign informed
this advertising initiative, allowing us to better
understand our target audiences and their
levels of awareness.
The Flood Awareness Campaign ran for six
months, from October 2024 to March 2025, at a
total cost of $389,340. This campaign combined
outdoor and digital geo-targeted advertising,
supplemented by three direct multilingual
mailings sent to approximately 49,555 homes
and businesses located in or near high-risk flood
areas, as designated by the FEMA Special Flood
Hazard Area (SFHA).
See Attachment 3 of the FY25 Annual
Evaluation Report for flood awareness
campaign and post campaign survey details.
Los Altos included an insert provided by Valley
Water to all residents and businesses via a
refuse collection bill insert in November 2022
(non-residential) and January 2023 (residential).
Morgan Hill’s flood preparedness outreach
efforts for FY25 are listed below:
● August 6, 2024 - Hosted ‘National Night
Out.’ Flood preparedness information (red
‘Get Flood Ready’ tote bags which include
an emergency supply list) and emergency
starter kits were distributed to the public.
● October 18, 2024 - Announced California
Flood Preparedness Week (October 19 to
26, 2024) and included links to City and
ATTACHMENT 2
Page 140 of 439
11
Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community
Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities
Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments
INPUT HERE ONLY
State flood preparedness information in its
Weekly 411.
● November 29, 2024 - Included link to
Valley Water and Flood-Ready information
in its Weekly 411.
● December 20, 2024 - Included AlertSCC link
in its Weekly 411.
● January 2025, February 2025, and March
2025 - Included in its Weekly 411 a
reminder about the City’s “Ready
Together” Emergency Preparedness Series
that was presented to the public by the
City’s Office of Emergency Services
Coordinator and was held at Morgan Hill
Library.
● April 26, 2025 - Hosted Community Earth
Day Festival. Flood preparedness
information (red ‘Get Flood Ready’ tote
bags which include an emergency supply
list), emergency starter kits, and first aid
kits were distributed to the public. A copy
of the 2025 Flood Report was also posted
for public information.
● May 2, 2025 - Included a link to the 2025
Flood Report in its Weekly 411.
All Santa Clara County communities support
and promote Valley Water’s outreach projects.
ATTACHMENT 2
Page 141 of 439
12
Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community
Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities
Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments
INPUT HERE ONLY
(VW OP #40) As part of the flood awareness
campaign, a ‘Get Flood Ready, Social Media and
Web Resources Guide’ is provided to all
cities/county in Santa Clara County for their use as
part of their outreach efforts
Valley Water Upon the
completion of
the annual
FPM
All Santa Clara
County CRS
Communities
In mid-October 2024, Valley Water released the 'Be
Flood Safe' Social Media Toolkit for the 2024-2025
Flood Awareness Outreach Partner
(https://conta.cc/3AwdoXS). This toolkit was made
available for download to all partnering agencies,
including CRS communities. It featured digital and
social media banners and animations highlighting key
calls to action: know your risk, sign up for emergency
alerts, and find sandbags. Additionally, the toolkit
included multilingual graphics showcasing essential
tips and provided an option to request co-branded
bill inserts and postcards.
See Attachment 3 of the FY25 Annual Evaluation
Report for flood awareness campaign and post
campaign survey details.
Los Altos has included links to the flood awareness
campaign web resources in electronic newsletters
during the 2022/2023 flood season and on the city’s
website.
Morgan Hill’s Public Information utilizes Valley
Water’s Get Flood Ready social media and resources
as they deem applicable on any given period.
Mountain View’s “Flood Protection and Insurance
Information” webpage has links to Valley Water’s Get
Flood Ready webpage.
Palo Alto has Valley Water’s Flood Awareness
Campaign linked on the City’s Flood Information and
Winter Storm Preparedness website.
Santa Clara has Valley Water’s Flood Awareness
Campaign linked on the City’s Public Works,
Engineering, Flood Protection Information landing
page on their website.
All Santa Clara County communities flood protection
resource landing pages redirect to Valley Water’s
Flood Ready landing page.
(SCC OP #41) Shares Valley Water’s digital social
media resource links during the flood season. The
“Floods Follow Fires. Are you Ready?” and “Got
Sandbags” messages redirect to Valley Water’s
website. Messages are used on social media, short
Santa Clara County
Office of Emergency
Management
Year Round N/A Santa Clara County: No update available - non-CRS
participating community
ATTACHMENT 2
Page 142 of 439
13
Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community
Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities
Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments
INPUT HERE ONLY
form newsletter, short form email, web, and
Nextdoor
(CUP OP #42) Recognizes the robust social media
campaign led by Valley Water and has linked the
city’s main flood preparation webpage to Valley
Water’s Flood Ready webpage
City of Cupertino Year Round N/A Cupertino continues to maintain the “Floodplain
Management” webpage, including a link that
redirects to Valley Water’s Flood Ready webpage.
(GIL OP #43) The city recognizes Valley Water’s
Flood Awareness Campaign and has linked the
city’s main flood webpage to Valley Water’s Flood
Ready webpage
City of Gilroy Year Round N/A Gilroy: The “Emergency Preparedness” and Public
Works “Flood Management” webpage both link to
Valley Water’s Flood Ready webpage.
(LAH OP #44) The town recognizes Valley Water’s
Flood Awareness Campaign and has linked the
town’s main flood webpage to Valley Water’s Flood
Ready webpage
Town of Los Altos
Hills
Year Round N/A Town of Los Altos Hills: No update available - non-CRS
participating community
(LG OP #45) Recognizes Valley Water’s Flood
Awareness Campaign and has linked the Town’s
main flood webpage to Valley Water’s Flood Ready
webpage
Town of Los Gatos Year Round N/A Town of Los Gatos: No update available - non-CRS
participating community
(MV OP #46) The city does a social media
notification about storm preparation for winter
storms ahead of time. The notification directs
residents to their “Flood Protection and Insurance
Information” webpage. The city has also linked the
city’s webpage to Valley Water’s Flood Ready
webpage
City of Mountain
View
Year Round N/A Mountain View shared several social media posts
before, during and after the major rain events during
the winter. Posts included information on
preparation, forecasts for rain events and real time
updates on current flooding.
(SC FRP #47) City publishes social media posts, on
Facebook, Twitter, and other platforms, focused on
safety.
The city has prepared a pre-flood plan (FRP) for
public information projects that will be
implemented before, during, and after a
storm/flood, as well as identifying who is
responsible for posting these messages, what type
of events they apply to, what social media
platforms to post to and how often
City of Santa Clara
Office of Emergency
Services
During the
storm season
N/A Santa Clara: Information was posted on social media
for flood awareness week led by City Streets Division.
(SJ OP #48) Recognizes Valley Water’s Flood
Awareness Campaign and has linked the city’s main
flood webpage to Valley Water’s Flood Ready
webpage. Keeps Valley Water’s floodplain mailer
static location at City Hall for residents to pick-up
and is also distributed at various events throughout
the year
City of San Jose Year Round N/A San Jose places Valley Water’s FPM at City Hall and
their website redirects to Valley Water’s Flood Ready
webpage. The City recognizes and supports Valley
Water’s Flood Awareness Campaign.
(SAR OP #49) Recognizes Valley Water’s Flood
Awareness Campaign and has linked the city’s main
flood webpage to Valley Water’s Flood Ready
webpage
City of Saratoga Year Round N/A Saratoga: No update available - non-CRS participating
community
ATTACHMENT 2
Page 143 of 439
14
Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community
Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities
Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments
INPUT HERE ONLY
(SAR OP #50) The city does a social media
notification about storm preparation for winter
storms ahead of time
City of Saratoga Year Round N/A Saratoga: No update available - non-CRS participating
community
(SUN OP #51) The city actively posts flood safety
and preparedness messaging through social media
platforms (i.e., Facebook and Twitter)
City of Sunnyvale
Environmental
Services
During the
rainy season
(October –
March)
N/A Sunnyvale: City staff posted information to Facebook
regarding keeping the storm drain clear to prevent
clogging.
Topics 1-9 and supporting messages
Community Events – Distribute flood preparedness
materials to the community
Educate our community on flood
protection and preparedness measures
Increase in ‘hits’ on Valley Water and
cities Flood Protection Resources pages
and improve Valley Water’s Flood
Campaign results
Residents less stress during emergencies
and better prepared before a flood event
(VW OP #52) Copies of Valley Water’s
multilanguage floodplain mailer is made available
to all Santa Clara County CRS Communities to
disseminate at various events, including keeping
the mailer static in lobby areas for visitors to pick-
up. Valley Water attends various communities’
events/fairs throughout the county and
disseminates flood readiness materials, including
various FEMA flood-related publications and Valley
Water flood ready materials (Topics 1– 9)
Valley Water Annually,
September -
May
All Santa Clara
County CRS
Communities
The below table reflects the quantities
requested/sent by/to the agencies. Copies of Valley
Water’s FPM were delivered in early January 2025.
Community Floodplain Mailer City of Cambell 25 City of Cupertino 50 City of Gilroy 25 City of Los Altos 50 Town of Los Altos Hills 25 Town of Los Gatos 25 City of Milpitas 50 City of Monte Sereno 25 City of Morgan Hill 150 City of Mountain View 25 City of Palo Alto 100 City of San Jose 50 City of Santa Clara 25 County of Santa Clara 25 City of Saratoga 25 City of Sunnyvale 25 Valley Water CRS Program 150
The FPM is posted on our website
https://online.flipbuilder.com/tkap/fbzo/
Cupertino distributes copies of Valley Water’s
Floodplain Mailer at various fairs/events and provides
additional copies for the public on display at City Hall.
Los Altos distributes copies of the Valley Water’s
Floodplain Mailer and postcards at City Hall and
Community Center buildings.
Mountain View distributes copies of Valley Water’s
Floodplain Mailer and postcards at City Hall and
during tabling events such as Earth Day.
Palo Alto distributes Valley Water’s multi-language
floodplain mailer during fairs during Earth Day event
and Palo Alto’s Open House every year.
Santa Clara: Fliers and additional information are
currently at city hall and public library.
ATTACHMENT 2
Page 144 of 439
15
Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community
Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities
Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments
INPUT HERE ONLY
All Santa Clara County communities support and
promote Valley Water’s outreach projects.
(CUP OP #53) Distributes flood readiness outreach
materials at various events/ facilities
City of Cupertino Year Round,
as needed
N/A Cupertino distributes copies of Valley Water’s
Floodplain Mailer and other promotional items
provided by Valley Water at various fairs/events and
provides additional copies of the mailer for the public
on display at City Hall.
(GIL OP #54) Participates in two fair/events: Gilroy
Garlic Festival (GF) and city’s Public Works Week
Community Open House (PWWCOH)
City of Gilroy End of July
(GF)
Typically, in
May
(PWWCOH)
N/A Gilroy: There was no Garlic Festival (due to the
shooting at this festival in July 2019, the City has
postponed this event indefinitely), so no materials
were distributed at this event. However, on August,
2024, the City hosted National Night Out where flood
readiness materials were distributed.
Materials were also distributed during the PWWCOH
on May 22, 2025.
(LAH OP #55) Hosts two events - Earth Day (ED) and
the Town Picnic (TP)
Town of Los Altos
Hills
Annually,
Spring (ED)
and late
Summer (TP)
N/A Town of Los Altos Hills: No update available - non-CRS
participating community
(MIL OP #56) Distributes FEMA flood-related
publications at various events
City of Milpitas Year Round N/A Milpitas: Ongoing. Distributed flood ready kits and
information on “Earth Day” which was on
April 12, 2025.
(MV OP #57) The city participates Mountain View
Art & Wine Festival (MVA&WF) and Thursday Night
Live (TNL) and distributes flood preparedness
information
City of Mountain
View
Each
September
(MVA&WF)
Months of
June/July
(TNL)
Valley Water Mountain View attends various events such as Earth
Day and Public Works Week and distributes flood
readiness fliers and handouts during these events.
(PA OP #58) Staff hosts a flood readiness table at
city’s annual Earth Day (ED) event and at the city
Municipal Corporation Open House (MCOH). Upon
request, the city also participates in other fairs and
promotes flood readiness, including Creekwise
mailer/brochure
City of Palo Alto Each April
(ED) and July
(MCOH)
Can vary
depending on
requests made to
City to support
fairs
Palo Alto hosted a flood readiness table at the Earth
Day Event on 4/27/25 and hosted a table at the City
Municipal Corporation Open House on
7/27/24(FY25).
(SJ OP #59) Staff hosts and participates in the
‘Building Permits and Home Safety Open House.’
The city’s also hosts ‘Pumpkins in the Park’ event
which Valley Water staff participates in and
promotes flood preparedness
City of San Jose Each May and
October
Valley Water San Jose hosts the annual Building and Home Safety
Open House. This year’s open house was held on
5/22/25. The City also hosted “Pumpkins in the Park”
on 10/12/24. Valley Water hosted an information
booth and distributed flood preparedness
information on flood safety and emergency
preparedness materials, including Valley Water’s
annual floodplain mailer.
ATTACHMENT 2
Page 145 of 439
16
Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community
Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities
Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments
INPUT HERE ONLY
(SC OP #60) City hosts a flood readiness table at the
Art & Wine Festival. Valley Water also sponsors a
table at the festival promoting flood preparedness
and distributes various flood readiness materials to
the community
City of Santa Clara Each
September
N/A Santa Clara: Flood readiness table was set-up at Arts
& Wine Festival September 2024. Flood promotional
packets and fliers provided by Valley Water were
distributed to visitors.
Topic 3: Protect people from the flood hazard
Message 3A - Put your 3-day emergency kit together
Message 3B - Follow evacuation orders
Message 3C – Learn the best route to high ground
Topic 9: Understand shallow flooding risks – don’t drive through
standing water
Message 9A - Understand shallow flooding risks - don’t drive
through standing water
FEMA’s message: “Turn Around Don't Drown®.”
Less damage due to the floods; improve
sandbag distribution
Fewer accidents and rescues
(SUN OP #61) City has permanent “Road May
Flood” street signs in areas of the City prone to
flooding and promotes the “Flood Zone Look Up”
featured on the city’s website
City of Sunnyvale Year Round N/A Sunnyvale: Ongoing. City staff still promote the use of
the “Flood Zone Lookup.”
Topic 4: Protect your property from the flood hazard
Message 4A - Protect your property from the flood hazard
Message 4B - Prepare your home
Message 4C - Sandbags can offer protection against a foot
or less of floodwater
Message 4E - Get sandbags before a flood
Topic 5: Build responsibility
Message 5A - Build responsibly in floodplains
Message 5B - Comply with development requirements
Message 5C - Check with your local floodplain manager
before you build
Increase in inquiries on retrofitting
measures. Decrease the number of
repairs and elevations without permits.
Increase number of repairs with permits
Ensure people who are interested in
protecting their property from flooding
are getting the help they need
Keep families safe
(CUP OP #62) The city offers Flood Protection
Assistance, Property Protection Advice. Staff
provides in-person flood risk consultation at the
front counter and/or site visits when requested
City of Cupertino Year Round N/A Cupertino: Ongoing. The City maintains a log of
FEMA-related requests.
(MIL OP # 63) The city offers Flood Protection
Assistance, Property Protection Advice and
provides in-person flood risk consultation at the
front counter
City of Milpitas Year Round N/A Milpitas: Ongoing. City maintains logs of FEMA-
related requests.
(SC OP #64) The city offers Flood Protection
Assistance, Property Protection Advice
City of Santa Clara Year Round N/A Santa Clara: On-going per requests to the city
Topic 6: Protect natural floodplain functions
Message 6A -Keep creeks clean and flowing
Message 6B - Keep debris and trash out of our streams
Message 6C - Don’t pollute, dump, or drain anything in
creeks
Cleaner streams and fewer dumping
violations
Fewer debris blockages during high-
flow events
Drainage inspectors report fewer calls
and a decrease in the amount of trash
removed
(VW OP #65) “Do Not Dump”/illegal dumping
message is sent each year to all Santa Clara County
residents in Valley Water’s CWM and FPM
Valley Water
Communications
Each late
October or
November
(CWM)
Each
November/
December
(FPM)
All Santa Clara
County CRS
Communities
Valley Water’s FY25 FPM included the 'Do Not
Dump/Illegal to Dump' (Topic 7 - Keep creeks clean
and flowing, page 5) messaging. Additionally, Valley
Water’s website ‘Get Flood Ready Essential Tips’
landing page contains ‘Keep debris and trash out of
our streams,’ and the, dump, or drain anything in
creeks’ under the ‘Flood Safety Advice: Before a
Flood’ section., and our ‘Report Creek Blockages and
local street flooding’ promotes the do not
dump/illegal dumping message.
https://www.valleywater.org/flooding-safety/flood-
ready
https://www.valleywater.org/flooding-safety/flood-
ready/flood-safety-advice
https://www.valleywater.org/flooding-safety/flood-
ready/report-creek-blockages-local-flooding
Valley Water hosted Coastal Cleanup Day (CCD) on
ATTACHMENT 2
Page 146 of 439
17
Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community
Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities
Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments
INPUT HERE ONLY
September 21, 2024 (Preliminary Results: 45 sites;
930 Volunteers; 55.052 distance cleaned (miles);
27,838.76 weight of trash collected (rounded up to
the nearest pound); 4,876.05 weight of recyclables
collected (rounded up to the nearest pound); and
National River Cleanup Day (NRCD) on May 17, 2025
2025 National River Cleanup Day. (Preliminary
Results: 17,499 pounds of trash; 778 volunteers; 43
cleanup sites; 70 miles cleaned, 2,200 Volunteer
hours).
https://cleanacreek.org/past-results-2/
Several Santa Clara communities participate in these
clean-up events.
Cupertino’s “Floodplain Management” webpage has
a link to Valley Water’s Floodplain Mailer. The City
also includes the “Do Not Dump” messaging in The
Cupertino Scene’s annual flood preparedness article.
Morgan Hill includes this message in their annual
Flood Report. The 2025 Flood Report is posted on
the City’s “Floodplain Management” landing page.
Mountain View’s “Flood Protection and Insurance
Information” webpage has a link to Valley Water’s
Floodplain Mailer and notes who to call in the city to
report illegal dumping.
Palo Alto has Valley Water’s CWM and FPM linked on
the City’s Flood Information and Winter Storm
Preparedness website.
All Santa Clara County communities support and
promote Valley Water’s outreach projects.
(VW OP #66) “Do Not Dump” signs placed by
waterways/channels
Valley Water O&M Year Round N/A Valley Water’s Operations & Maintenance continues
its practice of placing ‘Do Not Dump’ signs on
waterways/ channels.
All Santa Clara County communities support and
promote Valley Water’s outreach projects.
(VW OP #67) Lists Pollution Hotline number in all
Project Notices
Valley Water
Communications
Year Round N/A Valley Water’s website includes the pollution hotline
number:
https://www.valleywater.org/flooding-safety/flood-
ready
ATTACHMENT 2
Page 147 of 439
18
Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community
Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities
Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments
INPUT HERE ONLY
https://www.valleywater.org/flooding-safety/flood-
ready/report-creek-blockages-local-flooding
All Santa Clara County communities support and
promote Valley Water’s outreach projects.
(SCC OP #68) Storm Drain Stenciling/Medallion
Program
Santa Clara County Year Round All Santa Clara
County CRS
Communities
Mountain View installs Stenciling/Medallion on all
catch basins and inlets in the public right of way.
Palo Alto installs Storm Drain Stenciling/Medallion on
all public right of way catch basin and inlets.
City of Santa Clara: Medallion installed on public
catch basins/inlets.
Santa Clara County: No update available - non-CRS
participating community.
(SUN OP #69) The city’s “Horizon” newsletter,
includes Do Not Dump messaging
City of Sunnyvale Annually, fall N/A Sunnyvale: The City still produces the Horizon
newsletter and includes a “Do Not Dump” message. It
was published in fall 2024.
(ALL OP #70) Developments that are modifying or
constructing new catch basins/storm drains/inlets
are required, per the below-noted permits, to
stencil the “No Dumping! Flows to Bay.” In
addition, some of these cities require all bid
documents for capital projects which are modifying
or constructing new catch basins, and require the
contractors to install the same stencil. The program
is also highlighted on cities’ websites.
▪ South County municipalities are subject to the
statewide “Phase II” NPDES Permit
▪ North County municipalities are subject to the
SF Bay Municipal Regional Stormwater NPDES
Permit
All
Year Round N/A Valley Water mark’s each inlet with a “No Dumping!
Flows to Bay” message on Valley Water properties.
Cupertino requires all storm drain inlets to include a
medallion with “NO DUMPING - FLOWS TO
CREEK/BAY” for development projects.
Gilroy requires all new storm inlets and catch basins
to include a stencil or medallion with no dumping,
flows to creek/waterway language for development
projects.
Morgan Hill requires all storm drain inlets and catch
basins within the project area of development
applications to be stenciled with prohibitive language
(such as: “NO DUMPING – DRAINS TO CREEK”) and/or
graphical icons to discourage illegal dumping.
Mountain View requires all storm drain inlets to
include a medallion with “NO DUMPING - FLOWS TO
CREEK/BAY” for development projects.
Palo Alto requires all storm drain inlets to include a
medallion with “NO DUMPING-FLOWS TO
CREEK/BAY” for development projects.
City of Santa Clara provides and installs “No Dumping
Flows to Bay” medallions near each catch basin for
ATTACHMENT 2
Page 148 of 439
19
Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community
Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities
Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments
INPUT HERE ONLY
any new storm drain inlets constructed as part of a
project per the City specifications.
(CUP OP #71) The city’s annual flood notice in the
local newsletter, ‘The Cupertino Scene,’ contains
dumping is illegal messaging and how to report
City of Cupertino Annually,
October -
November
N/A Cupertino includes the “Do Not Dump” messaging in
The Cupertino Scene’s annual flood preparedness
article.
(CUP OP #72) Participates in clean-up events: the
annual National River Clean-up Day (NRCD) and
Coastal Clean-Up Day (CCD). They coordinate with
Valley Water on both these clean-up efforts. The
city also participates in Valley Water’s Adopt-a-
Creek Program
City of Cupertino Each May
(NRCD) and
September
(CCD)
Volunteers
Valley Water
Stream
Stewardship
Cupertino participated in Coastal Clean-Up Day on
9/21/24 and National River Clean-Up Day on 5/17/25.
The City no longer participates in Valley Water’s
Adopt-a-Creek Program.
(LAH OP #73) The town participates in annual
clean-up events: National River Clean-up Day (each
May) and Coastal Clean-up Day (each September)
and coordinates volunteers. They coordinate with
Valley Water on both these clean-up efforts. The
town also participates in Valley Water’s Adopt-a-
Creek Program
Town of Los Altos
Hills
Each May
(NRCD) and
September
(CCD)
Volunteers
Valley Water
Stream
Stewardship
Town of Los Altos Hills: No update available - non-CRS
participating community.
(MIL OP #74) “Flood Public Advisory” brochure
contains dumping is illegal messaging and how to
report
City of Milpitas Annually from
December to
January
N/A Milpitas: Utility bill inserts was sent to every address
in Milpitas in May 2025, and will be sent out within
the fiscal year going forward. This was sent out in
four languages (English, Vietnamese, Spanish, and
Chinese).
(MIL OP #75) Participates in annual clean-up
events: National River Clean-up Day (NRCD) and
Coastal Clean-Up Day (CCD). They coordinate with
Valley Water on both these clean-up efforts. The
city also participates in Valley Water’s Adopt-a-
Creek Program
City of Milpitas Each May
(NRCD) and
September
(CCD)
Volunteers
Valley Water
Stream
Stewardship
Milpitas: CCD was held on September 21, 2024.
NRCD was held on May 17, 2025.
(MH OP #76) “Flood Report” contains message on
keeping debris and trash out of streams – Do Not
Dump messaging
City of Morgan Hill Annually,
close to or
during the
start of the
rainy season
N/A Morgan Hill’s “2025 Flood Report” brochure contains
the message “It’s illegal to dump debris and trash into
our creeks.”
(PA OP #77) “Are You Ready for Winter Storms?”
utilities insert contains the Do Not Dump and
report illegal dumping messages
City of Palo Alto Each fall N/A Palo Alto includes Do Not Dump and Report Illegal
Messages on City’s utility insert that was sent out in
September 2024.
(PA OP #78) Utility bill insert includes a ‘Utility
Announcement on Flood Safety Tips,’ including
Protect natural floodplains - keep rain gutters and
drainage channels free of debris
City of Palo Alto Annually,
March-April
N/A Palo Alto includes Protect Natural Floodplains-keep
rain gutters and creeks free of debris messages on
flood safety tips sent as Utility Announcement and
the flier sent as an attachment on utility bills every
year.
ATTACHMENT 2
Page 149 of 439
20
Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community
Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities
Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments
INPUT HERE ONLY
(PA OP #79) Participates in annual clean-up events:
National River Clean-up Day (NRCD) and Coastal
Clean-Up Day (CCD). They coordinate with Valley
Water on both these clean-up efforts. Additionally,
the city participates in Valley Water’s Adopt-a-
Creek Program
City of Palo Alto Each May
(NRCD) and
September
(CCD)
Volunteers
Valley Water
Stream
Stewardship
Palo Alto participates every year during National
River Clean-up Day on Matadero and Adobe Creek.
Palo Alto also participates in the multi-jurisdictional
effort on creek clean-up of San Francisquito Creek.
(PA OP #80) Clean-ups of trash booms located in
Matadero Creek and Adobe Creek are done
annually on an as-needed basis. The city also
assesses its hot spots and cleans up the local
drainage system on an ongoing basis and part of its
operations and maintenance
City of Palo Alto Annually,
as needed
N/A Palo Alto City staff continue clean-ups of trash booms
on Matadero Creek and Adobe Creek, assess hot
spots and clean ups on an ongoing basis on the entire
City’s storm drain network system.
(SUN OP #81) “Horizon” newsletter includes a
“Know How to Be FloodSafe” article that promotes
the Do Not Dump message
City of Sunnyvale Each October,
Fall Edition
N/A Sunnyvale: The City still includes a “flood Safe”
message in the fall Horizon. It was published in fall
2024.
Residents and
Businesses in the
Special Flood Hazard
Area (SFHA)
- Low Lying Areas, Along
Rivers and Creeks
- Coastal Communities at
Risk for Sea Level
Rise/Tsunamis
- Repetitive Loss (RL)
Areas
Topic 1: Know your flood hazard
Message 1A - Know your flood risk
Message 1B - Contact your floodplain manager to find out if
your property is in a floodplain
Message 1C - Check if your home or business is in a Special
Flood Hazard Area
Topic 2: Insure your property for your flood hazard
Message 2A - Get flood insurance ahead of time
Message 2B – Insure your property
Message 2C – There is a 30-day waiting period for the policy
to take place
Topic 3: Protect people from the flood hazard
Message 3A - Put your 3-day emergency kit together
Message 3B - Follow evacuation orders
Message 3C – Learn the best route to high ground
Topic 4: Protect your property from the flood hazard
Message 4A - Protect your property from the flood hazard
Message 4B - Prepare your home
Message 4C - Sandbags can offer protection against a foot
or less of floodwater
Message 4E - Get sandbags before a flood
Topic 5: Build responsibility
Message 5A - Build responsibly in floodplains
Message 5B - Comply with development requirements
Message 5C - Check with your local floodplain manager
before you build
Topic 6: Protect natural floodplain functions
Message 6A -Keep creeks clean and flowing
Residents/businesses in the SFHA are
aware they’re in the SFHA and prepare
before floods
Increase in number of flood insurance
policies in the SFHAs and RLAs in the
county in general
Prospective buyers understand flood risks
Increase number of elevation certificates
on file, and structures repaired with
permits; decrease the number of
repetitive loss increase homes
Increase in the number of flood insurance
policies with contents coverage
(VW OP #82) Multi-language floodplain mailer
(FPM) to all residents and businesses within the
SFHA in Santa Clara County (Topics 1– 9)
Valley Water Each
November/
December
All Valley Water's Annual Floodplain Mailer (FPM) was
distributed in December 2024. This multi-language
mailer, available in English, Spanish, Chinese, and
Vietnamese, is titled "You Live in a Flood Zone:
Beware. Be Ready. Be Flood Safe." Link to Floodplain
Mailer
The FPM included QR codes, a magnet featuring
essential flood safety websites, a detachable
emergency phone list, and a centerfold that
highlighted our Surface Water Data Portal. One of the
QR codes directs residents to a site where they can
access the latest information about local creek and
reservoir water levels:
https://alert.valleywater.org/?p=map.
Hard copies of the FPM’s (quantities noted below, as
requested by the communities), postcards (in
November 2024) and trifolds (in mid-January 2025)
were also mailed to each city/County in and the FPM
was mailed in early January 2025 for their use,
including posting in their lobby or designated area(s)
Community FPM Postcard / Trifold City of Campbell 25 25/25 City of Cupertino 50 50/20 City of Gilory 25 25/25 City of Los Altos 50 100 / 20 Town of Los Altos Hills 25 150 /20 Town of Los Gatos 25 25/20 City of Milpitas 50 25/20 City of Monte Sereno 25 25/25 City of Morgan Hill 150 50/50 City of Mountain View 25 25/20 City of Palo Alto 100 25/20
ATTACHMENT 2
Page 150 of 439
21
Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community
Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities
Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments
INPUT HERE ONLY
Message 6B - Keep debris and trash out of our streams
Message 6C - Don’t pollute, dump, or drain anything in
creeks
Topic 7: Develop a Family Emergency Plan
Message 7A: Develop an emergency plan
Topic 8: Download disaster Apps
Message 8A - Download disaster emergency apps
Topic 9: Understand shallow flooding risks – don’t drive through
standing water
Message 9A - Understand shallow flooding risks - don’t drive
through standing water
FEMA’s message: “Turn Around Don't Drown®.”
City of San Jose 50 25/25 City of Santa Clara 25 25/25 County of Santa Clara 25 25/25 City of Saratoga 25 25/25 City of Sunnyvale 25 25/20 VW CRS Program 150 300/50
The FPM, postcards, and trifolds are all posted on
Valley Water’s website ‘Flood Ready’ landing page:
https://www.valleywater.org/flooding-safety/flood-
ready
Valley Water’s FPM was distributed throughout the
county at various events during the flood season, and
we kept copies in our HQ lobby area.
The City of Los Altos posted Valley Water’s FPM on
our flood protection website and we kept copies in
the city hall lobby.
The City of Cupertino posted Valley Water’s FPM on
our flood protection website and we kept copies in
the City Hall lobby.
All Santa Clara County communities support and
promote Valley Water’s outreach projects.
(CUP OP #83) Flood notice in the local newsletter,
The Cupertino Scene, which reaches residents and
businesses in the SFHA (Topics 1-9)
City of Cupertino Each October
or November
issue
N/A Cupertino published the annual flood preparation
article in the September 2024 issue of “The
Cupertino Scene”.
(LA OP #84) Letter, along with a “Are You Prepared
for a Flood in Your Neighborhood?” brochure to
property owners in the SFHA (Topics 1-8)
City of Los Altos Annually,
each fall
N/A Los Altos mailed letters to all SFHA property owners
in October 2024.
(LAH OP #85) The town’s “Our Town” quarterly
newsletter includes information on flood
preparedness. The newsletter is mailed out town-
wide and is also available online on the town’s
website (Topics TBD during cycle visit)
Town of Los Altos
Hills
Each fall N/A Town of Los Altos Hills: No update available - non-CRS
participating community.
(MIL OP #86) “Flood Public Advisory” brochure to
residents and businesses within SFHA (Topics 1-6)
City of Milpitas Each
December or
January
N/A Milpitas: Utility bill inserts was sent to every address
in Milpitas in May 2025, and will be sent out within
the fiscal year going forward. This was sent out in
four languages (English, Vietnamese, Spanish, and
Chinese).
(MH OP #87) Sends a citywide “Flood Report”
brochure, including to those in the SFHA (Topics 1-
9)
City of Morgan Hill Annually,
close to or
during the
start of the
rainy season
N/A Morgan Hill’s “2025 Flood Report” brochure was
mailed out citywide in April 2025.
ATTACHMENT 2
Page 151 of 439
22
Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community
Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities
Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments
INPUT HERE ONLY
(MV OP #88) Sends “The View” citywide
newsletter, Winter version, includes information on
flood risk, flood safety, and the importance of
buying flood insurance (Topics 1-9)
City of Mountain
View
Fall
newsletter
edition
N/A Mountain View sent out “The View” for Fall/Winter
2024 with information on flood risk, flood safety, and
the importance of buying flood insurance (Topics 1-9)
(MV OP #89) Mails a utility bill insert to all resident
and businesses that contains information on flood
risk, flood safety, and the importance of buying
flood insurance (Topics 9)
City of Mountain
View
Between July
- September
N/A Mountain View sent out Valley Water’s Get Flood
Ready flier as a utility billing insert to every City utility
customer in December 2024.
(PA OP #90) Sends the “Are You Ready for Winter
Storms?’ flier (aka utilities mailer) to all residents
and businesses in the city, including to those in the
SFHA, along with their utility bills (Topics 1-9)
City of Palo Alto Each fall N/A Palo Alto sent “Are you Ready for Winter Storms?”
flier as utility inserts was sent out in
September 2024.
(PA OP #91) Sends out utility announcement,
“Anytime it can rain, it can flood. Don’t get caught
off-guard” (Topics 1, 2,3, 4, 5, 6, 7, & 9 – will pursue
adding other topic)
City of Palo Alto Each
March/April
N/A Palo Alto sent flood safety tips as a utility
announcement in December 2024.
(SC OP #92) Mails out a citywide, including all
addresses in the SFHA, newsletter for residents and
businesses called “Inside Santa Clara” (Topics 1-9)
City of Santa Clara Each fall N/A Santa Clara: A utility bill insert mailed to residents in
Spring of 2024. Flood information was also included
in the biannual Inside Santa Clara newsletter, in the
Fall/Winter 2024 Edition.
(SUN OP #93) Sends two (2) mailers and one (1)
“Horizon” newsletter article “Know How to Be
Flood Safe” that promotes flood safety and flood
preparedness messaging targeted to all residents
and businesses within the SFHA (Topics 2 and 4)
City of Sunnyvale Each fall
around
October
N/A Sunnyvale: The City still sends out mailers to targeted
residents and a flood safe newsletter article. The
mailers were sent October (realtor) & November
(Utility inserts) 2024.
(SUN OP #94) Sends mailer to all those in the SFHA
(Topics 1-4, and 7)
City of Sunnyvale Each October N/A Sunnyvale: The City still sends out these mailers. The
mailers were sent November 2024.
Topic 2: Insure your property for your flood hazard
Message 2A - Get flood insurance ahead of time
Message 2B – Insure your property
Message 2C – There is a 30-day waiting period for the policy
to take place
Increase in number of flood insurance
policies in the SFHAs, RLAs, and in the
county in general
Prospective buyers understand flood risks
Increase in the number of flood insurance
policies with contents coverage
(SCC OP #95) Sends letters to the properties in the
unincorporated section in the areas of the county’s
mapped repetitive loss areas
Santa Clara County Annually,
each fall
N/A Santa Clara County: No update available - non-CRS
participating community.
(CUP OP #96) Continues to send a letter to former
repetitive loss properties
City of Cupertino Annually,
mid-year
N/A Cupertino continues to send out an annual letter to
former repetitive loss properties.
(MH OP #97) Sends a notice to repetitive loss (RL)
areas as required by FEMA
City of Morgan Hill
Annually,
each summer
N/A Morgan Hill will send letters to properties in the City’s
mapped repetitive loss areas in June 2025.
(PA OP #98) Sends letters to the properties in the
city’s mapped repetitive loss areas, highlighting
flood safety tips
City of Palo Alto Annually,
typically
August -
September
N/A Palo Alto sent letters to properties in the City’s
mapped repetitive loss areas, highlighting flood
safety tips in August 2024.
(SJ OP #99) Sends letters to the properties in the
city’s mapped repetitive loss areas
City of San Jose Annually,
each typically
between
September -
December
N/A San Jose sent letters to general repetitive loss
property areas in March 2025.
ATTACHMENT 2
Page 152 of 439
23
Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community
Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities
Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments
INPUT HERE ONLY
Messengers to Other
Target Audiences
(Organizations &
Businesses Serving the
Community)
Topic 1: Know your flood hazard
Message 1A - Know your flood risk
Message 1B - Contact your floodplain manager to find out if
your property is in a floodplain
Message 1C - Check if your home or business is in a Special
Flood Hazard Area
Topic 2: Insure your property for your flood hazard
Message 2A - Get flood insurance ahead of time
Message 2B – Insure your property
Message 2C – There is a 30-day waiting period for the policy
to take place
Topic 3: Protect people from the flood hazard
Message 3A - Put your 3-day emergency kit together
Message 3B - Follow evacuation orders
Message 3C – Learn the best route to high ground
Topic 4: Protect your property from the flood hazard
Message 4A - Protect your property from the flood hazard
Message 4B - Prepare your home
Message 4C - Sandbags can offer protection against a foot
or less of floodwater
Message 4E - Get sandbags before a flood
Topic 5: Build responsibility
Message 5A - Build responsibly in floodplains
Message 5B - Comply with development requirements
Message 5C - Check with your local floodplain manager
before you build
Topic 6: Protect natural floodplain functions
Message 6A -Keep creeks clean and flowing
Message 6B - Keep debris and trash out of our streams
Message 6C - Don’t pollute, dump, or drain anything in
creeks
Topic 7: Develop a Family Emergency Plan
Message 7A: Develop an emergency plan
Topic 8: Download disaster Apps
Message 8A - Download disaster emergency apps
Topic 9: Understand shallow flooding risks – don’t drive through
standing water
Educate our community on flood
protection and preparedness measures by
working and coordinating with groups
who serve as messengers, to people who
are at risk of flooding, as they provide
their respective business service
(VW OP #100) Administers a “Let’s Talk Water”
Speakers Bureau Program that customizes
presentations to update groups on specific issues,
provide updates on Valley Water projects, including
flood protection projects and to educate residents
on existing flood risks as well as provide resources
and tips to be flood ready.
https://www.valleywater.org/learning-center/lets-
talk-water-speakers-bureau
Valley Water
Communications
Unit
On a project-
specific basis
or as
requested
Could vary from
year-to-year
Kiwanis
Rotary Clubs
Homeowners and
Neighborhood
Associations
Forum Groups
Association of
Realtors
In FY25 (from June 2024 through June 2025), Valley
Water's ‘Let’s Talk Water Speakers Bureau Program’
reached the 11 organizations listed below. All
general presentations mention flood protection and
the need to ‘Get Flood Ready’ regardless of the
county’s drought status. They also include links to
Valley Water’s ‘Flood Ready’ information and
resources webpage (ValleyWater.org/floodready),
the hotline to call to report obstructions in creeks,
and flood preparedness collateral available for all in-
person events.
Valley Water’s Speakers Bureau Program can
customize presentations to update community
groups on water-specific issues and provide updates
on projects in their area. The FY25 presentations
that included flood preparedness information are
listed below.
1. July 20, 2024 – Cottle to Lean Neighborhood
Association, San Jose
2. August 19, 2024 – Rotary Club of Milpitas
3. August 20, 2024 – Civic Club of San Jose
4. August 22, 2024 – Mountain View Senior
Center
5. October 9, 2024 – Cupertino Library
6. October 19, 2024 – Los Altos Rotary
7. February 19, 2025 – Cupertino Rotary
8. February 28, 2025 – Valley Water’s Water
Works Program (via Zoom)
9. March 3, 2025 – Leadership Morgan Hill
10. March 27, 2025 – Santa Teresa Catholic
Church, San Jose
11. April 23, 2025 – Willow Glenn Lions Club, San
Jose
(VW OP #101) Participates in booth duty support at
various events and fairs throughout the county,
including Valley Water Capital project meetings or
other events, as requested by various organizations
Valley Water Office
of Government
Relations
Annually.
During the
flood season
(starting in
September –
May)
All Santa Clara
County CRS
Communities
Valley Water staff made a concerted effort to actively
participate in community events, including
community festivals and emergency preparedness
affairs, particularly in communities and
neighborhoods in or near flood zones. In FY25 (from
September 2024 – May 2025), Valley Water and the
communities’ staff hosted 29 booths and distributed
flood preparedness information on flood safety and
ATTACHMENT 2
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24
Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community
Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities
Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments
INPUT HERE ONLY
Message 9A - Understand shallow flooding risks - don’t drive
through standing water
FEMA’s message: “Turn Around Don't Drown®.”
emergency preparedness materials, including Valley
Water’s annual FPM. Those events are listed below:
1. Mountain View Art & Wine Festival – 9/7 –
9/8/24
2. Vovinam Viet Vo Dao 33rd Annual Moon Festival
– 9/14/24
3. Rotary Club Silicon Valley Fall Festival – 9/14/24
4. City of Campbell State of the City – 9/18/24
5. County Parks La Fuente Celebration, San Jose,
CA – 9/21/24
6. Picnic by the Lake Multicultural Festival and
Resource Fair, San Jose, CA – 9/28/24
7. Friends of Steven Creek Trail’s Trailblazer Race –
9/29/24
8. Supervisor Lee’s Day on the Bay, Alviso, CA –
10/5/24
9. City of Saratoga State of the City Address –
10/5/24
10. Santa Clara County Parks 2024 Fall Festival at
Martial Cottle Park 10/5/24
11. Pumpkins in the Park, San Jose, CA – 10/12/24
12. South Asian Cultural Association of Sunnyvale’s
Diwali Festival – 10/26/24
13. Councilmember Candelas’ Family Fall Festival –
10/26/24
14. ASCE Annual Student Scholarship – 11/14/24
15. Chopsticks Alley Tea Ceremony – 12/6/24
16. Santa Visits Alviso Foundation Drive – 12/7/24
17. VHF Swearing in Ceremony and Celebration for
Betty Duong – 1/10/25
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25
Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community
Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities
Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments
INPUT HERE ONLY
18. VAR Lunar New Year Festival 1/25 – 1/26/25
19. San Jose Chapter of the Links’ Emergency
Preparedness Workshop – 2/1/25
20. City of San Jose District 1 Black History Month
Flag Raising – 2/7/25
21. CEEF & CUSD Run for Great Schools 5k and Fun
Run – 3/29/25
22. AAUW 42nd Wildflower Run 3/30/25
23. Cupertino Earth & Arbor Day – 4/5/25
24. Mt. Pleasant Neighborhood Association
Emergency Resource Fair – 4/5/25
25. San Jose Clean Energy’s EV Ride & Drive +
EcoHome Expo – 4/12/25
26. Evergreen Valley College EVC Community Day –
4/26/25
27. Morgan Hill Community Earth Day Festival –
4/26/25
28. Berryessa Art Festival – 5/10/25
29. Morgan Hill Mushroom Festival – 5/24 –
5/25/25
All Santa Clara County communities support and
promote Valley Water’s outreach projects.
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26
Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community
Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities
Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments
INPUT HERE ONLY
(VW OP #102) Partner with local Second Harvest
Food Bank with distributing FEMA and Valley Water
flood preparedness materials, including
promotional item(s) as available
Valley Water CRS
Program
In October
(during
CFPW)
Second Harvest
Food Bank of
Silicon Valley
On November 13, 2024, staff participated in a flood
preparedness press conference held at Valley Water’s
Winfield Sandbag Distribution site in San José. The
press conference was a joint news event with the City
of San José, the County of Santa Clara, and the
National Weather Service. The event featured
speakers from Valley Water and participating
agencies, a sandbagging demonstration, and an
emergency kit assembly table, which included flood
readiness materials.
On December 7, 2024, the Organization for Latino
Affairs (OLA), a Valley Water employee resource
group, provided emergency starter kits at the Santa
Visits Alviso Foundation event in San José. English
and Spanish flood preparedness informational
material and giveaways were provided to
approximately 600 attendees.
On February 12, 2025, Valley Water hosted the
Standard Grants Program Open House event at Valley
Water. A ‘Get Flood Ready’ information table was set
up, and flood preparedness materials were shared
with the participants. Vice Chair Santos welcomed
the 41 prospective applicants with opening remarks.
This in-person event featured workshops to help
applicants navigate the grant process, opportunities
to connect with grants staff, and networking with
local organizations. The event received
overwhelmingly positive reviews, with 100% of
survey participants stating they were satisfied with
the workshops and event.
On February 1, 2025, CRS hosted a "Get Flood Ready"
booth at The Links, Incorporated's “Emergency
Preparedness: Safety Now, Peace Later” event at the
African American Community Service Agency in San
José. There were approximately 80 attendees.
ATTACHMENT 2
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27
Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community
Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities
Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments
INPUT HERE ONLY
(ALL OP #103) Other New Initiatives (as noted in the
PPI document)
1. Continue and expand the standardized flood
message prepared for each community to
include flood messages in utility bills each year,
including PG&E.
2. Expand on partnerships with local chambers of
commerce to disseminate and share flood
preparedness information.
3. Expand on outreach to the Asian and Latino
communities who live in flood prone areas.
4. Expand on outreach to “hot spot” flood prone
areas by hosting on-site or virtual events.
5. Expand on reaching local homeowners
associations (HOA)s and apartment associations
(i.e. Executive Council of Homeowners [ECHO])
6. Expand on reaching residents in marginal and
low-income communities through partnering
with organizations that reach these
communities. (i.e. Second Harvest Food Bank
and others)
7. Communities could pursue FEMA Matching
Funds Grants for severe Repetitive Loss Areas.
8. Review and expand other public information
activities, such as Flood Protection Assistance
(Activity 360) and Flood Insurance Promotion
(Activity 370).
9. Develop a region-wide Flood Response
Preparations (FRP) messaging plan.
All TBD TBD The Santa Clara County CRS Group/PPI Committee,
included the ‘Other New Initiatives’ topic for
discussion at the March 26, 2025. See Section V. SC
County CRS Users Group/PPIM Committee Meetings -
Monitoring and Evaluating the 2021 PPI in the FY25
Annual Evaluation Report (Attachment 6).
3/26/26 Meeting, Item #5: Review 2021 PPI “Other
New Initiatives” discussion was as follows:
These initiatives were suggested to be re-evaluated
as part of the next PPI update to include only realistic
initiatives to reduce the reporting requirements. As
part of the update, the committee can discuss how
best to word the initiatives to allow flexibility and
creativity without being locked into specific
commitments.
These initiatives do not improve our Activity 330
scores since most communities are already maxed
out on the activity.
(CUP OP #104) The city provides a Winter
Preparedness notification informing contractors
that during the winter season, they need to
winterize their project(s) site as certain soil
disturbance activities are not allowed during the
rainy season
City of Cupertino On a project-
specific basis
Various
contractors
Cupertino continues to prepare and mail the rainy
season letters every year to applicable projects.
These letters were mailed in mid-August 2024.
(MIL OP#105) On a project-specific basis, the city
provides contractors a Winter Preparedness
notification that informs them that during the
winter season, they need to winterize their
project(s) site. Certain soil disturbance activities are
not allowed during the rainy season
City of Milpitas On a project-
specific basis
Various
contractors Milpitas: On-going. The City of Milpitas sends out
winterization notices to larger development projects.
Topic 2: Insure your property for your flood hazard
Message 2A - Get flood insurance ahead of time
Message 2B – Insure your property
Message 2C – There is a 30-day waiting period for the policy to
take place
Increase in number of flood insurance
policies in the SFHAs and in the county in
general
Prospective buyers understand flood risks
(MH OP #106) The city mails out a newsletter, “Ask
Before You Buy: Know Your Flood Risk!” to local
real estate agents which are provided to
homebuyers to help determine the flood risk of the
property being purchased (listed in Appendix B)
City of Morgan Hill During or
prior to the
rainy season
Real Estate
Agencies/Agent Morgan Hill will be sending the brochure to real
estate agents in June 2025.
ATTACHMENT 2
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28
Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community
Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities
Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments
INPUT HERE ONLY
These projects are credited under Activity
340 (DFH and REB) – Additional credit is
provided if the PPI states that real estate
agents should (or have agreed to) advise
house hunters about the flood hazard and
that real estate agents give house hunters
a REB brochure
(PA OP #107) Sends out letters to real estate
agencies informing them of their responsibility to
identify flood hazard areas and to take advantage
of the Flood Zone Lookup on the city’s website
City of Palo Alto Annually,
beginning of
flood season
(September/
October)
Real Estate
Agencies/Agent
Palo Alto sent letters to real estate agencies
informing of their responsibility to identify flood
hazard areas in August 2024.
(SJ OP #108) Sends out letters to real estate and
insurance agencies and lenders, informing them of
their responsibility to identify flood hazard areas
and to take advantage of the Flood Zone Lookup on
the city’s website on the “Flood Hazard Zones
webpage and advises to contact the city for map
reading services and elevation certificates on file
City of San Jose At the
beginning of
the flood
season
(September –
December)
Real Estate
Agencies/Agent
San Jose emailed letters to real estate, insurance
agencies and lenders in January 2025.
(SUN OP #109) Sends mailer/postcard targeted to
real estate agents informing them of the client’s
responsibility for identification and purchase of
flood insurance and the availability of the
automatic 15% discount
City of Sunnyvale Each October Real Estate
Agencies/Agents
Sunnyvale: The City sent the mailers to real estate
agents October 2024.
ATTACHMENT 2
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1 of 7
Santa Clara Valley Water District
FY25 Flood Awareness Campaign
Valley Water's FY25 Flood Awareness Campaign centered around the theme, "You Live in a Flood Zone: Beware.
Be Ready. Be Flood Safe." The outreach utilized digital geo-targeting technologies to effectively reach businesses
and residents within the flood zone. The primary goals of the campaign were to raise awareness about flood
risks, encourage residents to sign up for emergency alerts, and inform them on how to obtain sandbags.
Additionally, the campaign highlighted our Surface Water Data Portal, where residents can access the latest
information regarding local creek and reservoir levels.
To enhance Valley Water’s community outreach efforts, an educational paid advertising campaign was
implemented. Polling results from the previous winter campaign informed this advertising initiative, allowing us
to better understand our target audiences and their levels of awareness.
The Flood Awareness Campaign ran for six months, from October 2024 to March 2025, at a total cost of
$389,340. This campaign combined outdoor and digital geo-targeted advertising, supplemented by three direct
multilingual mailings sent to approximately 49,555 homes and businesses located in or near high-risk flood
areas, as designated by the FEMA Special Flood Hazard Area (SFHA).
Targeted Mailings
1.FLOOD CAMPAIGN ANNUAL FLOODPLAIN MAILER
Valley Water's Annual Floodplain Mailer (FPM) was distributed in December 2024. This multi-language mailer,
available in English, Spanish, Chinese, and Vietnamese, is titled "You Live in a Flood Zone: Beware. Be Ready. Be
Flood Safe."
The FPM included QR codes, a magnet featuring essential flood safety websites, a detachable emergency phone
list, and a centerfold that highlighted our Surface Water Data Portal. One of the QR codes directs residents to a
site where they can access the latest information about local creek and reservoir water levels:
https://alert.valleywater.org/?p=map.
Link to Floodplain Mailer
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2. FLOOD TIPS POSTCARD MAILER
'Beware. Be ready. Be Flood Safe.' Extreme Weather multilingual postcards were produced and distributed to
49,555 properties in the FEMA SFHA in November 2024. These postcards included the nine CRS topics,
supporting messages, and links to various flood readiness and preparedness web pages.
Link to Tips Postcard
3. FLOOD TRI-FOLD BROCHURE
In January 2024, we mailed out the trifold guide titled “You Live in a Flood Zone: Beware, Be Ready, Be Flood
Safe.” This multilingual resource outlines actions residents can take to protect their lives and property before,
during, and after a flood. Additionally, it includes a QR code that directs readers to valleywater.org/floodready
for more tips and tools on flood preparedness.
Link to Trifold
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4. TARGETED OUTDOOR ADVERTISING
The 2024-25 outreach campaign included outdoor banners displayed at ten locations identified as high-risk
areas for flooding. Additionally, advertisements in English, Spanish, and Vietnamese were featured on 24 public
buses operating in regions deemed "hot spots" for flooding.
5. ETHNIC COMMUNITY OUTREACH
Outreach efforts to multilingual communities included advertisements in local newspapers in Spanish, Chinese,
and Vietnamese and television ads in Chinese.
6. FY25 COUNTYWIDE MAILER
Effective the FY25 flood season (starting in October 2024), Valley Water no longer produced a Countywide
Mailer (CWM) for flood messaging. On January 14, 2025, during Valley Water’s CRS five-year cycle visit, Valley
Water informed the ISO CRS Specialist, Marlene Jacobs, about this change. We explained that in place of the
CWM, Valley Water distributed two additional targeted mailers to residents and businesses located in the
FEMA-designated Special Flood Hazard Area (SFHA). Both hard and soft copies of these mailers were provided to
all Santa Clara County cities and the county.
The Flood Tips Postcard included all nine topic messages identified in the 2021 Multi-Jurisdictional Program for
Public Information (PPI): https://s3.us-west-1.amazonaws.com/valleywater.org.us-west-1/s3fs-public/VW-
Flood%20Postcard-Vertical-bleed-CMYK-Outlined-Final.pdf.
Flood Trifold includes six PPI topic messages: https://online.flipbuilder.com/tkap/vbsr/
CRS Community Resources
All Santa Clara County cities and County Public Works and Planning Departments received hard copies of Valley
Water’s flood protection materials: FPM, flood postcard, and flood trifold. The table below shows the number
of copies requested by and provided to each community.
Public Agency
Annual Floodplain Mailer (FPM) Postcard Trifold
Mailed on 1/16/25 FPM mailed on 1/6/25
Postcard mailed on 11/22/24
City of Campbell 25 25 25
City of Cupertino 50 50 20
City of Gilroy 25 25 25
City of Los Altos 50 100 20
Town of Los Altos Hills 25 150 20
City of Los Gatos 25 25 20
City of Milpitas 50 25 20
ATTACHMENT 3
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4 of 7
City of Monte Sereno 25 25 25
City of Morgan Hill 150 50 50
City of Mountain View 25 25 20
City of Palo Alto 100 25 20
City of San Jose 50 25 25
City of Santa Clara 25 25 25
County of Santa Clara 25 25 25
City of Saratoga 25 25 25
City of Sunnyvale 25 25 20
VW CRS Program 150 300 50
During the CRS Users Group and PPI Committee Meetings on March 26, 2025, and May 14, 2025, all cities and
the county were reminded to ensure their respective internet web pages and flood protection resource landing
pages redirected visitors to ValleyWater.org/floodready.org, Floodsmart.gov, and Ready.gov.
Flood Protection Partner Toolkit
In mid-October 2024, Valley Water released the 'Be Flood Safe' Social Media Toolkit for the 2024-2025 Flood
Awareness Outreach Partner (https://conta.cc/3AwdoXS). This toolkit was made available for download to all
partnering agencies, including CRS communities. It featured digital and social media banners and animations
highlighting key calls to action: know your risk, sign up for emergency alerts, and find sandbags. Additionally, the
toolkit included multilingual graphics showcasing essential tips and provided an option to request co-branded
bill inserts and postcards.
ATTACHMENT 3
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ATTACHMENT 3
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Valley Water HQ Lobby Displaying FY25 Flood Readiness Materials
ATTACHMENT 3
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│
Valley Water HQ Lobby Displaying FY25 Flood Readiness Materials
Valley Water FY25 Flood Awareness Campaign
See the attached National Association of Flood and Stormwater Management Agencies (NAFSMA) Excellence in
Communication campaign submission.
FY 25 Flood Postcard
FY 25 Flood Trifold
Emergency
Contact Cards
FY 25 Floodplain Mailer
ATTACHMENT 3
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You Live in a Flood Zone: Beware. Be Ready. Be Flood Safe.
Valley Water • NAFSMA Excellence in Communications Award Submission • Public Awareness of Flooding • 1
Valley Water
NAFSMA Excellence in Communications
Award Submission:
Public Awareness of Flooding
ATTACHMENT 3
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Valley Water • NAFSMA Excellence in Communications Award Submission • Public Awareness of Flooding • 2
Our climate is changing. Extreme weather is the new normal.
As we have learned from flooding disasters throughout the
region, it is essential to prepare for emergencies, as the
weather can be unpredictable. That’s why Valley Water works
year-round on capital improvement projects to reduce the risk
of flooding. Our crews are also at work before, during, and after
storm emergencies to keep the community safe from flooding.
For over twenty years, Valley Water has sought to educate
Santa Clara County residents about existing flood risks and
provide resources and tips to help residents be flood safe.
Our efforts to reduce flood risks and outreach support local
partners that participate in the FEMA Community Rating
System (CRS). The CRS is a voluntary incentive program that
recognizes and encourages community floodplain management
practices that exceed the minimum requirements of the
National Flood Insurance Program.
These activities can earn CRS-participating communities credit
to reduce National Flood Insurance Program premiums.
ATTACHMENT 3
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Valley Water • NAFSMA Excellence in Communications Award Submission • Public Awareness of Flooding • 3
Campaign Overview
Valley Water’s 2024-2025 Flood Awareness Campaign
effectively educated and engaged residents in Santa
Clara County about the risks of flooding, emphasizing the
importance of proactive preparation and access to vital safety
resources. The campaign leveraged cutting-edge technologies
like digital geo-targeting and multilingual outreach, blending
traditional strategies with innovative solutions to connect with
communities at risk of flooding.
GOALS
AWARENESS:
Educate residents in FEMA-designated Special Flood
Hazard Areas (SFHAs) about their flood risks and mitigation
strategies.
PREPAREDNESS:
Empower residents to take preventative actions, including
knowing their flood risk, signing up for emergency alerts, and
knowing where to find free sandbags.
ACCESS:
Provide multilingual resources and technologies to connect
diverse communities with flood safety information, including
the innovative Valley Water’s Surface Water Data Portal. When
extreme weather strikes, residents can know if their home is
at risk of flooding by visiting alert.valleywater.org for the latest
information on local creeks and reservoir water levels.
ATTACHMENT 3
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Valley Water • NAFSMA Excellence in Communications Award Submission • Public Awareness of Flooding • 4
KEY STRATEGIES AND EXECUTION
LOCALIZED DIRECT MAIL CAMPAIGN
Distributed multilingual resources (English, Spanish, Chinese, and Vietnamese) via three targeted mailings to 49,555 properties in SFHAs.
Materials included detachable emergency phone lists, magnets with essential flood safety websites, and QR codes linking to resources like the
Surface Water Data Portal.
Click here to view flood mailer.
Click here to view trifold.
Click here to view postcard.
ATTACHMENT 3
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KEY STRATEGIES AND EXECUTION
DIGITAL AND GEO-TARGETED ADVERTISING
Deployed multilingual animated ads and social media videos to IP addresses in high-risk areas, encouraging sign-ups for emergency alerts and
promoting flood readiness tips. Ads were coordinated with National Weather Service notifications to ensure the timely delivery of information.
Valley Water • NAFSMA Excellence in Communications Award Submission • Public Awareness of Flooding • 5ATTACHMENT 3
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KEY STRATEGIES AND EXECUTION
OUTDOOR ADVERTISING
Banners and bus advertisements in English, Spanish and Vietnamese were placed in flood-prone locations to maximize visibility.
Valley Water • NAFSMA Excellence in Communications Award Submission • Public Awareness of Flooding • 6ATTACHMENT 3
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KEY STRATEGIES AND EXECUTION
MEDIA OUTREACH
Public partnerships led to a joint press conference
emphasizing the importance of winter flood preparation.
Valley Water, the Mayor of the City of San José, and the
National Weather Service urged the community to prepare
for winter storms during a news conference held at a sandbag
distribution center in San José. The event featured a full-size
interactive sandbagging display and an emergency kit assembly
table. All major local news outlets covered the news event,
amplifying our preparedness messaging through print media,
radio, and television.
Valley Water • NAFSMA Excellence in Communications Award Submission • Public Awareness of Flooding • 7
Click here to view livestream video and photos of the press conference.
ATTACHMENT 3
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KEY STRATEGIES AND EXECUTION
COMMUNITY ENGAGEMENT TOOLKIT
Partnered with agencies to distribute the “Be Flood Safe” Social Media Toolkit, featuring multilingual banners, animations, and tips co-branded
with local CRS communities. A toolkit was distributed to over 60 community entities in areas considered at high-risk of flooding.
Valley Water • NAFSMA Excellence in Communications Award Submission • Public Awareness of Flooding • 8ATTACHMENT 3
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KEY STRATEGIES AND EXECUTION
CULTURAL INCLUSIVITY
Ethnic community outreach included targeted ads in Spanish, Chinese, and Vietnamese newspapers and TV channels.
Valley Water • NAFSMA Excellence in Communications Award Submission • Public Awareness of Flooding • 9ATTACHMENT 3
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Innovations
The campaign leveraged geo-targeting technology to localize messaging, while the Surface Water Data Portal offered residents real-time
information about creek and reservoir levels. New animations visualized flood preparedness actions in a culturally relevant and engaging manner.
Valley Water • NAFSMA Excellence in Communications Award Submission • Public Awareness of Flooding • 10ATTACHMENT 3
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56.5%
GOOD
13.5%
POOR
20.3%
FAIR
9.6%
UNSURE
Valley Water • NAFSMA Excellence in Communications Award Submission • Public Awareness of Flooding • 11
RESULTS AND impact
OUTREACH SUCCESS:
The campaign successfully generated 37 million impressions
and 43,000 visits to valleywater.org/floodready.
Our annual post-campaign survey of 400 residents in
flood-prone areas, conducted by Probolsky Polling, found
the following results:
50% of the surveyed residents recalled receiving flood safety
information via mail.
59% said their home is in a flood zone or an at-risk area;
this trend has continued upward from 12% in 2017,
when we first began polling.
IMPROVED PREPAREDNESS:
90% of respondents recalled some of the flood safety
tips received.
43% of poll respondents recalled where to find sandbags
from the materials received.
29% recalled the call to action to sign up for emergency alerts.
70% are confident that they have taken all necessary
measures to protect themselves from the impacts of flooding.
Enrollment in flood insurance continued its upward trend,
with 46% of households now insured, representing a
7% increase since 2017.
BUDGET AND RESOURCES:
Total campaign cost: $389,340 Allocated for targeted
mailings, digital advertisements, multilingual outreach, and
community engagement initiatives.
COMMUNITY TRUST:
57% of respondents rated Valley Water’s flood awareness efforts as
excellent or good, up from 18% in 2017.
COMMUNITY TRUST BREAKDOWN
ATTACHMENT 3
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conclusion
Valley Water’s 2024-2025 Flood Awareness Campaign exemplifies innovation and inclusivity in public communication.
By combining technology, cultural outreach, and community partnership, the campaign not only achieved its objectives but also
strengthened public confidence in flood preparedness measures.
Valley Water • NAFSMA Excellence in Communications Award Submission • Public Awareness of Flooding • 12ATTACHMENT 3
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Valley Water • NAFSMA Excellence in Communications Award Submission • Public Awareness of Flooding • 13
Thank you!
2025 NAFSMA Excellence in Communications Award
Public Awareness of Flooding
You Live in a Flood Zone: Beware. Be Ready. Be Flood Safe.
ATTACHMENT 3
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1 of 2
Agenda Meeting
Santa Clara County CRS Users Group & Program for Public Information (PPI) Committee Meeting
March 26, 2025 | 2:00 p.m. – 4:00 p.m.
Join Zoom Meeting
https://valleywater.zoom.us/j/83878517112?pwd=RRgdezW5EH1a2RaEi5zi6Gj1ZaNLtH.1
Meeting ID: 838 7851 7112|Passcode: 623213 | +1 669 900 9128 US (San Jose)
Purpose: PPI Stakeholder Committee Annual Evaluation Meeting per Activity 330, Outreach Project, Element
332.c. Program for Public Information, Step 7 requirement (page 2)
Outcome: Complete development of the 2021 Multi-Jurisdictional Program for Public Information (PPI)
Annual Report for FY25 (Year 4: July 2024 to June 2025)
Section Meeting Topic Presenter Time
1. Introductions Amy Fonseca 10 min
2. Review of the meeting goals and agenda (see page 2) Amy Fonseca 2 min
3. Annual review of CRS Communities Roster (Google Link) Amy Fonseca 2 min
4.
Brief status update on the CRS Regionalization in Santa Clara County Feasibility Study •The County’s 2023 Multi-Jurisdictional Hazard Mitigation Plan resulted in FMPcredits (Therefore, the flood-centric FMP effort was discontinued). •Update on Valley Water CRS Program
Amy Fonseca 5 min
5. Review 2021 PPI ‘Other New Initiatives’ (see page 2) Amy Fonseca 20 min
6.
Complete development of the 2021 Multi-Jurisdictional Program for Public Information (PPI) Annual Evaluation Report for FY25 (Year 4: July 2024 to June 2025)
Update the FY25 Project Accomplishments column for your community
(Google Link)
•Communities’ updates due by next CRS Users Group Meeting or no later than
May 30, 2025
Rene Moreno 45 min
7.
Activity 350 – Flood Protection Information, c. flood protection website (WEB) (page 350-7)
The community must: 1)The community must check the website’s links at least monthly, and fix thosethat are no longer accurate.
2)At least annually, the community must review the content to ensure it is stillcurrent and pertinent (e.g., make sure names, addresses, phone numbers,and other contact information are still correct; update any ordinancechanges; etc.)
Amy Fonseca 2 min
8.
Next meeting (TBD, May 2025) – Joint CRS Users Group/Program for Public Information (PPI) Committee meeting •Complete the development of the 2021 PPI Annual Report Year 4(FY 2025)
Amy Fonseca 2 min
9. Adjourn
ATTACHMENT 4
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2 of 2
Excerpt from 2017 CRS Coordinator’s Manual:
“Step 7: Implement, monitor, and evaluate the program. The Program for Public Information committee
meets at least annually to monitor the implementation of the outreach projects. The committee assesses
whether the desired outcomes were achieved and what, if anything, should be changed. This work is
described in an evaluation report that is prepared each year, sent to the governing body, and included in
the annual recertification.
The community must update its Program for Public Information at least every five years. This can be a
new document or an addendum to the existing document that updates the needs assessment and all
sections that should be changed based on evaluations of the projects.
The Program for Public Information update will be reviewed for CRS credit according to the Coordinator’s
Manual currently in effect, not the version used when the community originally requested this credit.
The update can qualify as the annual evaluation report for the year it was prepared. The updated
Program for Public Information must be adopted following the same process as adoption of the original
document.”
Excerpt from the 2021 Multi-Jurisdictional PPI:
For questions, please contact Amy Fonseca at (408) 630-3005 (office) or (408) 691-8889 (cell)
or afonseca@valleywater.org
ATTACHMENT 4
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Name Community
Jennifer Chu City of Cupertino
Jorge Duran City of Gilroy
Chris Wilson City of Los Altos External Stakeholder
Harun Musaefendic City of Los Altos
Vency Woo City of Los Altos
Arthur Valderrama City of Milpitas
Elizabeth Koo City of Milpitas
Jeremy Wu City of Milpitas
Maria Angeles City of Morgan Hill
Lauren Cody City of Mountain View
Renee Gunn City of Mountain View
Rajeev Hada City of Palo Alto
Vicki Thai City of Palo Alto
Brandon Coco City of Santa Clara
Christian Tran City of Santa Clara
Darrell Wong Santa Clara County
David Dorcich Santa Clara County
Arlene Lew City of San Jose
Vivian Tom City of San Jose
Gina Newbold City of Sunnyvale
Tamara Davis City of Sunnyvale
Amy Fonseca Valley Water
Emily Zedler Valley Water
Kristen Yasukawa Valley Water
Merna Leal Valley Water
Rene Moreno Valley Water
Santa Clara County CRS Users Group / PPI Committee Meeting
Attendance Sheet
March 26, 2025 | 2:00 - 4:00pm | Zoom
ATTACHMENT 5
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1 | Page
The meeting notes correspond with the discussion of the meeting agenda items.
Agenda Meeting
Santa Clara County CRS Users Group & Program for Public Information (PPI)
Committee Meeting Notes
March 26, 2025 | 2:00 pm – 4:00 pm
Item #1: Introductions/ Roll Call/ Roster Updates
Attendees were introduced (see attached attendance sheet). Informed committee that the meeting was
being recorded for meeting minutes and will also be used to track attendance.
______________________________________________________________________________
Item #2: Review of the Meeting Goals and Agenda
•The main objectives of the meeting are as follows:
o Fulfill the requirements for CRS PPI credit as per the CRS Coordinator’s Manual by initiating
the reporting process of the 2021 Multi-Jurisdictional Program for Public Information (PPI)
Annual Evaluation Report (AER) for FY25 (Year 4: July 2024 to June 2025). Due to the
8/2/25 annual recertification deadline, when the AER is due, the deadline for communities
to submit their updates to the AER is May 30, 2025.
o Review the status of the outreach initiatives listed in the 2021 PPI.
o Brief status update on the CRS Regionalization in SC County
•County’s 2023 Multi-jurisdictional Hazard Mitigation Plan.
•Update on Valley Water’s CRS Program
•Reviewed pending “Action Items” from the committee’s 2024 meetings.
Items from March 26, 2024, and/or May 29, 2024
o Agenda Item #3 – Annual Review of CRS Communities Roster – Reminder to update the CRS
community roster.
o Agenda Item #5: Floodplain Management Plan (FMP) Update – Valley Water met with Emily
Zedler to discuss hotspots. Based on the conversation, there was no specific outreach to
hotspots because they differ based on agency.
Valley Water has an online resource tool, a GIS layer, that communities can use to conduct
targeted outreach.
Map of Valley Water’s FIT (Field Information Team) hotspots:
https://tinyurl.com/scvwdfit
o Agenda Item #6: Review 2021 PPI “Other New Initiatives” – Initiative #2: Identify the
Chamber of Commerce or equivalent in each city and find ways to share information via
websites, blogs, and newsletters. Due to Valley Water and our largest community, San Jose,
being cycled in 2024, we could not follow up on this action item. This initiative may be
reconsidered next PPI update. Initiative #4: Expand outreach to "hot spot" flood-prone areas
by hosting on-site or virtual events. Based on targeted outreach efforts utilizing hotspot
information, this initiative is complete.
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The meeting notes correspond with the discussion of the meeting agenda items.
o Agenda Item # 8: Activity 350 – Flood Protection, c. flood protection website – Check links
and ensure links direct to 1) valleywater.org/floodready, 2) floodsmart.gov, and 3)
ready.gov. to ensure agencies receive CRS WEB credit.
______________________________________________________________________________
Item #3: Annual Review of CRS Communities Roster
Action Item:
Requested communities review and update the roster located here:
https://docs.google.com/spreadsheets/d/1ttp_t7c6-XXCfQ5urxqRJ-GxZDZ0jG6g/edit#gid=1135493871
______________________________________________________________________________ Item #4: Brief Status Update on the CRS Regionalization in Santa Clara County Feasibility Study
Valley Water and its consultant, Tetra Tech, have completed the regionalization feasibility study.
However, Valley Water has decided not to pursue a regionalization approach because it would not be
possible to regionalize the entire program. We are looking for other ways to streamline our program
while continuing to assist CRS communities.
Reminded all communities to use the county’s 2023 Multi-Jurisdictional Hazard Mitigation Plan
(MJHMP) when pursuing Activity 510, Floodplain Management Planning (FMP) credit. Everyone was
encouraged to stay updated on the county’s MJHMP. It is essential to remind the County that CRS
communities receive FMP for their 2023 MJHMP, and to maintain those credits, floodplain
management, and CRS planning must be conducted in parallel.
Valley Water is no longer pursuing the multi-jurisdictional flood-centric plan we were considering for
FMP credit.
Valley Water shared an update on our CRS Program. Like everybody else, we are constrained by
resources and want to ensure we use our time and resources effectively. So, we are looking at ways to
right-size our program and identify opportunities to improve it and make it more efficient. Due to this
program evaluation, we will communicate if potential impacts are anticipated to any community.
______________________________________________________________________________
Item #5: Review 2021 PPI ‘Other New Initiatives’ Identified in the 2021 PPI
These initiatives were suggested to be re-evaluated as part of the next PPI update to include only
realistic initiatives to reduce the reporting requirements. As part of the update, the committee can
discuss how best to word the initiatives to allow flexibility and creativity without being locked into
specific commitments.
These initiatives do not improve our Activity 330 scores since most communities are already maxed out
on the activity.
ATTACHMENT 6
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The meeting notes correspond with the discussion of the meeting agenda items.
From page 66 of the 2021 PPI
1.Continue and expand the standardized flood message prepared for each community to include flood
messages in utility bills each year, including PG&E. Completed in FY25
2.Expand partnerships with local chambers of commerce to disseminate and share flood preparedness
information. This was discussed at the March 26, 2025, meeting. We may reconsider this initiative as
part of the PPI update in 2026.
3.Expand on outreach to the Asian and Latino communities who live in flood-prone areas. Identified
an existing nexus with Valley Water’s Office of Civic Engagement (OCE), Office of Racial Equity,
Diversity & Inclusion (REDI), and Office of Government Relations (OGR) programming, of which
information share flood preparedness materials at various tabling events.
4.Expand on outreach to “hot spot” flood-prone areas by hosting on-site or virtual events. Provided
link to Valley Water’s GIS Map of the Field Information Team (FIT) hotspots
https://tinyurl.com/scvwdfit
5.Expand on reaching local homeowners associations (HOA) and apartment associations (e.g.,
Executive Council of Homeowners [ECHO]). This is too large a task to be carried out at this time.
6.Expand on reaching residents in marginal and low-income communities through partnering with
organizations that reach these communities. (i.e. Second Harvest Food Bank and others) Identified
an existing nexus with Valley Water’s Office of Civic Engagement (OCE), Office of Racial Equity,
Diversity & Inclusion (REDI), and Office of Government Relations (OGR) programs, which make every
effort to reach out to marginal and low-income communities.
7.Communities could pursue FEMA Matching Funds Grants for severe Repetitive Loss Areas. Only a
handful of CRS-participating communities in SC County have repetitive losses; this committee does
not track whether these communities pursue grant funding opportunities.
8.Review and expand other public information activities, such as Flood Protection Assistance (Activity
360) and Flood Insurance Promotion (Activity 370). Valley Water’s January 2025 5-year cycle visit
could potentially score additional points under Flood Protection Assistance. We will inform
communities accordingly.
9.Develop a regionwide Flood Response Program messaging plan. Achieved by the County’s 2023
MJHMP.
______________________________________________________________________________
Item #6: Complete Development of the 2021 Multi-Jurisdictional Program for Public
Information (PPI) Annual Evaluation Report, FY 25 (Year 4: July 2024 to June 2025)
Action Item:
Deadline – May 30, 2025: Using this Google Link, each community was requested to search (under the
‘Project(s) Proposed to Support the Messages’ column, search by using their community’s abbreviation)
for their Outreach Project identified in Appendix A - CRS Creditable Outreach and Flood Response
Projects by CRS Community, from Santa Clara County Multi-Jurisdictional PPI 2021, and update their
community’s FY25 project accomplished.
All were reminded that no other information can be modified outside the INPUT HERE ONLY column.
This was the information in the 2021 PPI that was presented and adopted. Any changes to outreach
project descriptions should be reflected in the INPUT HERE ONLY column.
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The meeting notes correspond with the discussion of the meeting agenda items.
Timeline for Sharing the Annual Evaluation Report with Governing Bodies:
−June 2025: Valley Water will share with its Board of Directors through non-agenda and provide
communities with the final copy as presented to Valley Water’s Board.
−July 2025: Communities share with their respective governing bodies as identified in the Final
AER, Table 2. How the 2021 PPI FY25 Annual Evaluation Report, Year 4 will be shared with the
Community’s Governing Body.
−August 2025: Final AER with a copy of the method shared with the governing body due to the
Insurance Services Office (ISO).
______________________________________________________________________________
Item #7: Activity 350 – Flood Protection Information, c. flood protection website
Reminded communities that their respective flood protection resource landing pages should redirect to
floodsmart.gov, ready.gov, and valleywater.org/floodready.
Per the CRS Coordinator’s Manual (page 350-7), the community must:
1)The community must check the website’s links monthly and fix those that are no longer accurate.
2)At least annually, the community must review the content to ensure it is current and pertinent
(e.g., correct names, addresses, phone numbers, and other contact information; update any
ordinance changes, etc.).
______________________________________________________________________________
Agenda Item #8: Next Meeting
Valley Water will share the 2024/2025 Get Flood Ready Campaign results and our FloodReady website
redesign will be discussed at the May meeting.
Look for a Doodle Poll for May’s meeting.
ATTACHMENT 6
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Agenda Meeting
Santa Clara County CRS Users Group & Program for Public Information (PPI) Committee Meeting
May 14, 2025 | 3:00 pm – 5:00 pm
Join Zoom Meeting
https://valleywater.zoom.us/j/84803455188?pwd=c86WQRUGeU81AdSvaPzvNbWfgJUgiI.1
Meeting ID: 848 0345 5188 | Passcode: 044497 | +1 669 900 9128 US (San Jose)
Purpose: PPI Stakeholder Committee Annual Evaluation Meeting to monitor the Implementation of the 2021 Santa Clara County Multi-Jurisdictional Program for Public Information per Activity 330, Outreach Project, Element 332.c. Program for Public Information (PPI), Step 7 requirement
Outcome: 2021 PPI Annual Evaluation Report, FY25 Year 4 of 5
Item Meeting Topic Presenter Time
1. Introductions
Roll Call / Roster Updates
Amy Fonseca 10 min
2. Review of the Meeting Goals and Agenda
Review pending Action Items from this committee’s 3/26/25 meeting
(see attached)
Amy Fonseca 10 min
3. Flood Awareness Survey 2025 Results Presentation
FY25 Flood Awareness Campaign Results
The launch of Valley Water’s FY26 Annual Flood Awareness Campaign kicks
off in October 2025.
Adam Probolsky
Paola Reyes
15 min
10 min
4. Valley Water Website Re-design: FloodReady landing page Meghan Azralon 15 min
5. Information Share: The 14th Annual California Flood Preparedness Week (CFPW)
will be held from October 18-25, 2025
The state’s collaboration site has last year’s messaging, graphics, risk
communication tools, and ideas about events:
https://sites.google.com/view/cfpw/home
Amy Fonseca 5 min
6. Complete Development of the 2021 Multi-Jurisdictional Program for Public
Information (PPI) Annual Report, FY25 (Year 4: July 2024 to June 2025)
Update the FY25 Project Accomplishments column for your community
Google Link NOTE: Update Input Here Only column; Do Not edit
anything else
Communities’ updates are due by next CRS Users Group/PPI Meeting or by
the DEADLINE no later than May 30, 2025 (Friday)
Rene Moreno 20 min
7. Valley Water CRS Program Updates Amy Fonseca 10 min
8. Other Items Amy Fonseca 5 min
9. Adjourn
For questions, please contact Amy Fonseca at (408) 630-3005 (office) or (408) 691-8889 (cell)
or afonseca@valleywater.org
ATTACHMENT 7
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Pending Action Items from the
3/26/25 CRS Users Group / PPI Committee Meeting
Item #3: Annual Review of CRS Communities Roster
Action Item:
Requested communities review and update the roster located here:
https://docs.google.com/spreadsheets/d/1ttp_t7c6-XXCfQ5urxqRJ-GxZDZ0jG6g/edit#gid=1135493871
Item #6: Complete Development of the 2021 Multi-Jurisdictional Program for Public Information (PPI)
Annual Evaluation Report, FY 25 (Year 4: July 2024 to June 2025)
Action Item:
Deadline – May 30, 2025: Using this Google Link, each community was requested to search (under the ‘Project(s)
Proposed to Support the Messages’ column, search by using their community’s abbreviation) for their Outreach Project
identified in Appendix A - CRS Creditable Outreach and Flood Response Projects by CRS Community, from Santa Clara
County Multi-Jurisdictional PPI 2021, and update their community’s FY25 project accomplished.
All were reminded that no other information can be modified outside the INPUT HERE ONLY column. This was the
information in the 2021 PPI that was presented and adopted. Any changes to outreach project descriptions should be
reflected in the INPUT HERE ONLY column.
Timeline for Sharing the Annual Evaluation Report with Governing Bodies:
−June 2025: Valley Water will share with its Board of Directors through non-agenda and provide communities
with the final copy as presented to Valley Water’s Board.
−July 2025: Communities share with their respective governing bodies as identified in the Final AER, Table 2.
How the 2021 PPI FY25 Annual Evaluation Report, Year 4 will be shared with the Community’s Governing Body.
−August 2025: Final AER with a copy of the method shared with the governing body due to the Insurance
Services Office (ISO).
ATTACHMENT 7
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Name Community
Jennifer Chu City of Cupertino
Jorge Duran City of Gilroy
Harun Musaefendic City of Los Altos
Vency Woo City of Los Altos
Jeremy Wu City of Milpitas
Elizabeth Koo City of Milpitas
Jeremy Wu City of Milpitas
Maria Angeles City of Morgan Hill
Lauren Cody City of Mountain View
Renee Gunn City of Mountain View
Rajeev Hada City of Palo Alto
Brandon Coco City of Santa Clara
Christian Tran City of Santa Clara
Darrell Wong Santa Clara County
David Dorcich Santa Clara County
Vivian Tom City of San Jose
Gina Newbold City of Sunnyvale
Tamara Davis City of Sunnyvale
Amy Fonseca Valley Water
Emily Zedler Valley Water
Kristen Yasukawa Valley Water
Liang Xu Valley Water
Merna Leal Valley Water
Rene Moreno Valley Water
Santa Clara County CRS Users Group / PPI Committee Meeting
Attendance Sheet
May 14, 2025 | 3:00 - 5:00pm | Zoom
ATTACHMENT 8
Page 188 of 439
1 | Page
The meeting notes correspond with the discussion of the meeting agenda items.
Agenda Meeting
Santa Clara County CRS Users Group & Program for Public Information (PPI)
Committee Meeting Notes
May 14, 2025 | 3:00 pm – 5:00 pm
Item #1: Introductions/ Roll Call/ Roster Updates
Attendees were introduced (see the attached attendance sheet) and informed that the meeting was
being recorded to create meeting minutes and track attendance.
Amy Fonseca reminded the group to update the CRS Users Group roster if they haven’t already done so.
______________________________________________________________________________
Item #2: Review of the Meeting Goals and Agenda
The main objective of the meeting is as follows:
o Fulfill the requirements for CRS PPI credit as per the CRS Coordinator’s Manual by initiating the
reporting process of the 2021 Multi-Jurisdictional Program for Public Information (PPI) Annual
Evaluation Report (AER) for FY25 (Year 4: July 2024 to June 2025).
Reviewed pending “Action Items” from the committee’s March 26, 2025, meeting.
Item #3: Annual Review of CRS Communities Roster
Action Item:
Requested communities review and update the roster located here:
https://docs.google.com/spreadsheets/d/1ttp_t7c6-XXCfQ5urxqRJ-
GxZDZ0jG6g/edit#gid=1135493871
Item #6: Complete Development of the 2021 Multi-Jurisdictional Program for Public Information
(PPI) Annual Evaluation Report, FY 25 (Year 4: July 2024 to June 2025)
Action Item:
See details on Item #6 of the 5/14/25 Meeting Agenda
______________________________________________________________________________
Item #3: Flood Awareness Survey 2025 Results Presentation
FY25 Flood Awareness Campaign Results
−Paola Reyes (Valley Water, Public Information Representative) reviewed the FY25 Flood
Awareness Campaign results. The group was informed that this information will be in
the 2021 PPI Annual Evaluation Report for FY25.
−Campaign goals were flood awareness, flood preparedness, and access.
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The meeting notes correspond with the discussion of the meeting agenda items.
o Awareness: Educate FEMA-designated Special Flood Hazard Areas (SFHAs)
residents and businesses about their flood risks and mitigation strategies.
o Preparedness: Empower residents to take preventative actions, including
knowing their flood risk, signing up for emergency alerts, and knowing where to
find free sandbags.
o Access: Provide multilingual resources and technologies to connect diverse
communities with flood safety information, including the innovative Valley
Water’s Surface Water Data Portal. When extreme weather strikes, residents can
know if their home is at risk of flooding by visiting alert.valleywater.org for the
latest information on local creeks and reservoir water levels.
−Adam Probolsky gave a presentation overviewing the FY25 Flood Awareness Survey
results. The group was informed that the FY25 flood awareness campaign results are
available upon request and were asked to contact any member of Valley Water's
CRS Program Team.
The launch of Valley Water’s FY26 Annual Flood Awareness Campaign kicks off in
October 2025
Paola Reyes shared that we reduced the number of mailers sent to those in the FEMA-
designated Special Flood Hazard Area from four to three. As indicated in the flood
survey results, the number of people recalling the mailers slightly decreased, so we may
consider using a fourth mailer in the future.
She also shared that as the FY26 campaign is being developed, the idea is to focus on
the following three topics: 1) Turn around, don’t drown; understanding shallow
flooding; 2) How to prepare sandbags; and 3) Downloading disaster emergency apps.
Paola shared Valley Water’s Communications’ creative approach for next year’s
campaign.
Renee Gunn from the City of Mountain View mentioned that at their tabling events, it’s
been more effective to focus on emergency preparedness rather than specifically on
flood preparedness. That seemed to resonate more with people, as emergency
preparedness for all disasters, including floods, earthquakes, mudslides, power outages,
etc., affects everyone, but flooding specifically, not necessarily.
Merna Leal mentioned that the timeline graphic of historical floods after drought
seemed to really impact people at tabling events in which Valley Water has participated.
The suggestion is to continue updating the timeline graphic, making it available on
Valley Water’s website, and sharing it with the cities and counties for their websites.
______________________________________________________________________________
ATTACHMENT 9
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The meeting notes correspond with the discussion of the meeting agenda items.
Item #4: Valley Water Website Re-design: FloodReady landing page
Megan Azralon (Valley Water, Public Information Representative) provided an update on
the Valley Water website redesign, highlighting upcoming improvements to make flood and
emergency information easier to find. She shared a preview of the new homepage layout.
Key features include a reorganized menu, customizable highlight sections, quick links, an
interactive map for sandbag locations and flood alerts, and integration of campaign visuals.
The updated design will improve accessibility and user experience, with full language
translation support. Feedback on layout and content is welcome.
Action Item:
Provide feedback on Valley Water’s website redesign to MAzralon@valleywater.org.
______________________________________________________________________________
Item #5: Information Share: The 14th Annual California Flood Preparedness Week (CFPW) will
be held from October 18-25, 2025
Attendees were reminded of the state’s collaboration site for the upcoming flood season’s CFPW. The
state’s website has last year’s messaging, graphics, risk communication tools, and ideas about events:
https://sites.google.com/view/cfpw/home and https://water.ca.gov/Flood-Prep-Week
We discussed the importance of communities participating in the state-led CFPW effort as agencies
throughout the state participate and share information on invaluable available resources. This is of great
importance given that beginning in FY2, Valley Water will likely no longer provide the cities/county with
flood readiness promotional/giveaway items. Materials from Valley Water’s annual flood awareness
campaign will continue to be made available to the cities/counties.
Action Item:
Contact the California Department of Water Resources with questions about CFPW and/or to request
that your agency be added to the state’s distribution list.
Nikki Blomquist, Program Coordinator: Nikki.Blomquist@water.ca.gov
Jason Ince, Public Affairs: Jason.Ince@water.ca.gov
______________________________________________________________________________
Item #6: Complete Development of the 2021 Multi-Jurisdictional Program for Public
Information (PPI) Annual Evaluation Report, FY 25 (Year 4: July 2024 to June 2025)
Deadline – May 30, 2025: Using this Google Link, each community was requested to search (under the
‘Project(s) Proposed to Support the Messages’ column, search by using their community’s abbreviation)
for their Outreach Project identified in Appendix A - CRS Creditable Outreach and Flood Response
Projects by CRS Community, from Santa Clara County Multi-Jurisdictional PPI 2021, and update their
community’s FY25 project accomplished.
All were reminded that no other information can be modified outside the INPUT HERE ONLY column.
This was the information in the 2021 PPI that was presented and adopted. Any changes to outreach
project descriptions should be reflected in the INPUT HERE ONLY column.
ATTACHMENT 9
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4 | Page
The meeting notes correspond with the discussion of the meeting agenda items.
Timeline for Sharing the Annual Evaluation Report with Governing Bodies:
−June 2025: Valley Water will share with its Board of Directors through non-agenda and provide
communities with the final copy as presented to Valley Water’s Board.
−July 2025: Communities share with their respective governing bodies as identified in the Final AER,
Table 2. How the 2021 PPI FY25 Annual Evaluation Report, Year 4 will be shared with the
Community’s Governing Body.
−August 2025: Final AER with a copy of the method shared with the governing body due to the
Insurance Services Office (ISO).
Action Item:
Submit your agency’s updates of CRS Creditable Outreach and Flood Response Projects by CRS
Community (Appendix A of the 2021 Multi-Jurisdictional Program for Public Information [PPI]) no later
than, Friday, May 30, 2025.
______________________________________________________________________________
Item #7: Valley Water CRS Program Updates
Valley Water has led CRS as a ‘fictitious community’ since 1998.
o Federal changes, rising workload, and limited resources have made this voluntary role
unsustainable.
Valley Water is looking into transitioning to a supportive partner role (not a direct participant).
o Working with a consultant to determine the transition plan and details.
Impact on CRS Communities
o Cities would work directly with FEMA/ISO for CRS administration and technical support.
Continued Valley Water Support:
o Channel maintenance docs (Activity 540)
o Documentation for Valley Water CRS-creditable activities upon request
o Lead PPI through April 2026
Post-2026 Valley Water may no longer participate in PPI for CRS purposes but would
continue with our annual flood prep campaign, which could still be eligible for CRS credit.
Cities would need to determine how they would like to manage their own/multi-
jurisdictional PPI and credit verification.
Valley Water is also looking to amend the consultant’s contract to help CRS communities with
the transition.
We are open to feedback; email or call Amy with questions or concerns.
Formal notice will be sent to the cities once decisions are made, and the transition plan is ready.
ATTACHMENT 9
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The meeting notes correspond with the discussion of the meeting agenda items.
Action Item:
Send any comments/concerns to CRSProgram@valleywater.org and copy AFonseca@valleywater.org
and MLeal@valleywater.org.
______________________________________________________________________________
Item 8: Activity 350 – Flood Protection Information, c. flood protection website
Reminded communities that their respective flood protection resource landing pages should redirect to
floodsmart.gov, ready.gov, and valleywater.org/floodready.
Per the CRS Coordinator’s Manual (page 350-7), the community must:
1)The community must check the website’s links monthly and fix those that are no longer accurate.
2)At least annually, the community must review the content to ensure it is current and pertinent
(e.g., correct names, addresses, phone numbers, and other contact information; update any
ordinance changes, etc.).
Action Item:
Each agency is requested to review/update their organization’s flood protection resources landing pages
as indicated above.
______________________________________________________________________________
Item #9: Other Items
Internal change to Valley Water’s CRS Program; transferring from Office of Civic Engagement to
Watersheds.
ATTACHMENT 9
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City of Gilroy
STAFF REPORT
Agenda Item Title: Approve Notice of Acceptance of Completion, and Reduction
of the Faithful Performance and Payment Security Bonds for
Property Improvement Agreement No. 2022-03, The Cottages
- Tract 10582
Meeting Date: July 28, 2025
From: Jimmy Forbis, City Administrator
Department: Public Works
Submitted by: John Doughty, Public Works Director
Prepared by: Jorge Duran, Senior Civil Engineer
STRATEGIC PLAN GOALS: Promote Safe and Affordable Housing for All
RECOMMENDATION
Approve the Notice of Acceptance of Completion, and Reduction of the Faithful
Performance and Payment Security Bonds for Property Improvement Agreement No.
2022-03, The Cottages Development - Tract 10582.
EXECUTIVE SUMMARY
Approve the Notice of Acceptance of Completion and Reduction of the Faithful
Performance and Payment Security Bonds for Property Improvement Agreement No.
2022-03, The Cottages Development - Tract 10582. On and off-site improvements have
been completed and the Developer is seeking reduction in the performance bonds per
Gilroy City Code.
BACKGROUND
In August 16, 2021, D.R. Horton Bay, Inc. (Developer), received Tentative Map approval
for The Cottages residential project, to create 29 single-family residential lots located on
9160 Kern Ave. [Reference: Resolution No. 2021-46, TM 20-06]. The approvals were to
construct streets, utilities, landscaping, lighting, fences, walls, and open space areas.
Page 194 of 439
On September 19, 2022, D.R. Horton Bay, Inc. received Council approval of the Tract
10582 Final Map and the Property Improvement Agreement 2022-03 for the
development of the site and related Public Improvements for The Cottages subdivision.
The developer has paid plan check and inspection fees and submitted bonding and
insurance for the above-referenced Property Improvement Agreement and Tract Map.
ANALYSIS
Chapter 21, Article III, Section 21.81 of the Gilroy City Code allows the City Council to
authorize a reduction in the payment and performance bonds that the builder provided
prior to the Property Improvement Agreements being accepted by Council. The amount
of the bond reduction is consistent with the amount of work completed at the time of the
request. A Maintenance Bond in the amount of 10% of the construction cost ensures
that defective or damaged improvements will be corrected during the one-year
maintenance warranty period. The project’s actual improvement costs have been
reviewed to ensure that the Maintenance Security amount covers any anticipated issue
with the installed improvements.
The developer, D.R. Horton Bay, Inc, requests a reduction of Tract 10582 Faithful
Performance and Payment Bonds to a Maintenance Bond. This Maintenance Bond is
10% of the bond’s value for the Tract improvements bond, reducing it for Tract 10582
from the original $1,874,275 to $187,427. The original security provided for 100% of the
estimated construction cost and payment for tract improvements, which consist of new
streets, grading, curb, gutter, sidewalk, utilities, landscape, electrical lighting, utility
storm, water, and sewer.
The project is fully complete, and the Notice of Completion document is ready for
acceptance and recordation with Santa Clara County. Attachment 3 contains the Notice
of Completion.
ALTERNATIVES
Council may deny the request to approve the Notice of Acceptance and reduction of
bonds. However, the developer has completed all improvements per the approved
Property Improvement Agreement No. 2022-03. Staff does not recommend this
alternative as it will impose unnecessary delay for the site’s development.
FISCAL IMPACT/FUNDING SOURCE
There is no net impact to the General Fund. The developer has paid plan check and
inspection fees and submitted bonding and insurance for the above-referenced Property
Improvement Agreement and Tract Map. The Faithful Performance and Payment Bonds
held as security would be reduced from the original $1,874,275 to $187,427.
Page 195 of 439
PUBLIC OUTREACH
NEXT STEPS
Attachments:
1. Fig 1 Vicinity Map
2. Fig 2 Cottages NOC
3. Fig 3 Cottages PIA
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SEPARATE PAGE PURSUANT TO GOVT. CODE 27361.6 RECORDING REQUESTED BY: City of Gilroy WHEN RECORDED MAIL TO: Shawna Freels City of Gilroy 7351 Rosanna Street Gilroy, CA 95020 NOTICE OF ACCEPTANCE OF COMPLETION NOTICE IS HEREBY GIVEN that work agreed to be performed under the property agreement between the City of Gilroy, a municipal corporation, whose address is 7351 Rosanna Street, Gilroy, CA 95020, and the Contractor mentioned below who developed said project, was accepted as completed by the City of Gilroy on the .
Project No.: Property Improvement Agreement No. 2022-03, The Cottages Tract 10582
Contractor Name: D.R. Horton Bay, Inc.,
Contractor Address:
Surety on Contract:
Location of Project: Tract 10582, The Cottages
Description of Work: Tract Improvements Interest of City: x Owner in Fee: Vendee under Agreement to Purchase; Lessee; x Owner of Easements; Holder of License; x Owner of Streets; x Owner of Utilities, Water, Sewer, Storm Systems Owner's Name: City of Gilroy Work Done: New streets and utilities including, grading, paving, sidewalks, joint trench, lighting, landscape, storm, sewer, and water._____________________________________________________ This notice is given in accordance with the provisions of Section 3093 of the Civil Code of the State of California. The undersigned declares: That he is an officer of the City of Gilroy, that he has read the foregoing Notice of Acceptance of Completion and knows the contents thereof; and that the same is true of his own knowledge, except as to those matters that he believes it to be true. I certify under penalty of perjury that the foregoing is true and correct. Executed at the City of Gilroy, County of Santa Clara, State of California on June 2, 2025. CITY OF GILROY STATE OF CALIFORNIA COUNTY OF SANTA CLARA BY Jorge Duran TITLE Land Development Engineer. This document is for the benefit of the City of Gilroy. Request for Recordation without fee is made in accordance with Section 27383 of the Government Code of the State of California.
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SEPARATE PAGE PURSUANT TO GOVERNMENT CODE SECTION 27361.6
RECORDING REQUESTED BY: )
)
City of Gilroy )
)
)
)
WHEN RECORDED, MAIL TO: )
Shawna Freels, City Clerk )
City of Gilroy )
7351 Rosanna Street )
Gilroy, CA 95020 )
RECORDED WITHOUT FEE PER CALIFORNIA GOVERNMENT CODE SECTION 27383
(SPACE ABOVE THIS LINE FOR RECORDER'S USE)
NOTICE OF ACCEPTANCE OF COMPLETION
PROPERTY IMPROVEMENT AGREEMENT NO. 2022-03
PROJECT NAME - Tract 10582, The Cottages
DEVELOPER NAME : D.R. Horton Bay, Inc.,
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Exhibit B - Page 212 of 439
City of Gilroy
STAFF REPORT
Agenda Item Title: Approve the Final Map and Property Improvement Agreement
No. 2025-02 for Royal Way Development, Tract 10634
Meeting Date: July 28, 2025
From: Jimmy Forbis, City Administrator
Department: Public Works
Submitted by: John Doughty, Public Works Director
Prepared by: Jorge Duran, Senior Civil Engineer
STRATEGIC PLAN GOALS: Promote Safe and Affordable Housing for All
RECOMMENDATION
Approve the Final Map and Property Improvement Agreement No. 2025-02 for Royal
Way Development, Tract 10634, APN's 799-44-093, -094, -095, -096, -097, -098, -101, -
109, and -110.
EXECUTIVE SUMMARY
Lennar Homes of California, LLC acquired Tentative Map (TM 21-04), a 45-unit
townhome project located at the terminus of Royal Way. The owner has completed the
design of all on-site improvements, and the City's contract land surveyor has approved
the off-site improvements and the final map. A Project Improvement Agreement (PIA)
has been prepared, and the required performance sureties have been submitted.
It is recommended that the City Council approve the PIA and Final Map for Tract No.
10634.
BACKGROUND
On November 21, 2022, the City Council of the City of Gilroy approved tentative map
TM 21-04, granting Michael Cady, Third Millennium Partners, and property owner Paul
Sanders, TMP Royal Way, LLC to develop an approximate 3.37 acre site into 45
townhomes and associated private streets that will be maintained by the Homeowners’
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Association on property located East of Gilroy High School, between Royal Way and the
Uvas Creek Trail (APN#799-44-093, -094, -095, -096, -097, -098, -101, -109, and -110),
[Reference: Resolution No. 2022-87, TM 21-04].
The property has been purchased and is now owned by Lennar Homes of California,
LLC, a California limited liability company.
ANALYSIS
Lennar Homes of California, LLC is requesting approval of Tract 10634, Royal Way
Final Map, and entering into a Property Improvement Agreement with the City for the
construction of Public Improvements, including: paving, curb, gutter, driveways,
sidewalk, landscape, lighting, storm drain, water, sewer, and necessary utility extension
and connection to serve the development. As part of the Property Improvement
Agreement, the Developer is required to provide Faithful Performance and Payment
bonds of $3,301,000 for 100% of the estimated construction cost of the improvements.
Staff have reviewed the Tract 10634 Final Map and determined that the Map is ready
for recording with Santa Clara County, once approved by the City Council.
ALTERNATIVES
Council may deny the request and let the Tentative Map expire. STAFF DOES NOT
RECOMMEND THIS ALTERNATIVE because it will impose unnecessary delay for the
development of the site and will require the developer to process a new Tentative Map
for City approval.
FISCAL IMPACT/FUNDING SOURCE
There is no net impact on the General Fund. Plan check and inspection fees have been
collected to cover the costs associated with this action. The developer has submitted
bonding and insurance for the above-referenced Property Improvement Agreement and
Final Map. All the above-required improvements are part of the developer’s
responsibility, and the City will reimburse the developer for the upsizing of the water
line, estimated at $31,365, to be paid for by the Water Development Impact Fund (435).
PUBLIC OUTREACH
NEXT STEPS
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Attachments:
1. Exhibit A - Vicinity Map
2. Exhibit B - PIA
3. Exhibit C - Parcel Map
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RECORDING REQUESTED BY:
City of Gilroy
WHEN RECORDED, MAIL TO:
City Clerk
City of Gilroy
7351 Rosanna Street
Gilroy, CA 95020
(SPACE ABOVE THIS LINE FOR RECORDER’S USE)
Property Improvement Agreement No. 2025-02
ROYAL WAY – Tract 10634
APNs: 799-44-093, 94, 95, 96, 97, 98, 101, 109, 110
Lennar Homes of California, LLC, a California limited
liability company
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PROPERTY IMPROVEMENT AGREEMENT
RESIDENTIAL
AGREEMENT FOR IMPROVEMENT OF STREETS AND OTHER PUBLIC WORKS FACILITIES
Property Improvement Agreement No. 2025-02
This Property Improvement Agreement (“Agreement”) is made and entered into this ____ day of
______, 2025, by and between the City of Gilroy, a municipal corporation, herein called the “City,” and
Lennar Homes of California, LLC, a California limited liability company, herein called the “Owner” /
”Developer.”
WHEREAS, a final map of subdivision, record of survey or building permit (Site Clearance)
application has now been submitted to the City for approval and acceptance, covering certain real estate
and property improvements known as and called: ROYAL WAY, APN: 799-44-093, 94, 95, 96, 97, 98,
101, 109, 110, a legal description of which is attached hereto and incorporated herein as Exhibit “A” (the
“Property”), and as described in the project improvement plans entitled ROYAL WAY TOWNHOMES
IMPROVEMENT PLANS shown as Exhibit B.
WHEREAS, the Owner is the fee owner of the Property and requires certain utilities and public
works facilities in order to service the Property under the minimum standards established by the City and,
WHEREAS, the City, by and through its City Council, has enacted certain Codes, Ordinances and
Resolutions and certain Rules and Regulations have been promulgated concerning the subject matter of
this Agreement and,
WHEREAS, the City has certain responsibilities for maintenance and operation of such utilities
and public service facilities after acceptance by City, and for providing the necessary connecting system,
general plant and appurtenances, and the City is agreeing to discharge those responsibilities, provided that
Developer has faithfully and fully complied with all of the terms, covenants, conditions to be performed
by Developer pursuant to this Agreement.
NOW THEREFORE, in consideration of the foregoing premises and in order to carry on the intent
and purpose of said Codes, Ordinances, Resolutions and Regulations and established policies of the City
and the laws of the State of California and the United States of America it is agreed by and between the
parties as follows:
SECTION 1
That all Codes, Ordinances, Resolutions, Rules and Regulations and established policies of the City and
the laws of the State of California and the United States of America concerning the subject matter of this
Agreement are hereby referred to and incorporated herein to the same effect as if they were set out at
length herein. Said Codes, Ordinances, Resolutions, Rule and Regulations include, but are not limited to,
the following: the Code of the City of Gilroy, the current Zoning Ordinance, and the currently adopted
Uniform Building Code.
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SECTION 2
The Developer agrees:
a. To comply with every one of said Codes, Ordinances, Resolution, Rules and other Regulations and
established policies of the City and the laws of the State of California and the United States of America,
including without limitation, the California Labor Code and California Public Contract Code to the
extent applicable to performance of the work under this Agreement. Developer further agrees and
acknowledges that it is its obligation to determine whether, and to what extent, the work performed
under this Agreement is subject to any Codes, Ordinances, Resolutions, Rules and other Regulations
and established policies of the City and the laws of the State of California, the United States of
America, the California Labor Code and Public Contract Code relating to public coning and prevailing
wage laws.
b. To grant to the City without charge, free and clear of encumbrances, any and all easements and rights
of way in and to the Property necessary for the City in order that its water, electricity, and/or sewer
lines in or to said Property may be extended as shown on Exhibit B.
c. To indemnify, defend with counsel of City’s choice and hold the City free and harmless from all suits,
fees, claims, demands, causes of action, costs, losses, damages, liabilities and expenses (including
without limitation attorneys’ fees) incurred by City in connection with (i) any damage done to any
utility, public facility or other material or installation of the City on said Property which the Developer
or any contractor or subcontractor of the Developer, or any employee of the foregoing, shall do in
grading or working upon said Property; or (ii) to the extent arising or resulting directly or indirectly
from any act or omission of Developer or Developer’s contractors, or subcontractors, or any
employee of the foregoing in connection with the work performed by them in connection with
this Agreement, including without limitation all claims relating to injury or death of any person or
damage to any property.
d. To construct and improve all public works facilities and other improvements described in this
Agreement and the improvement plans submitted to the City of Gilroy in furtherance of this
Agreement on file with the City of Gilroy. All construction and improvements shall be completed in
accordance with all standards established in the Codes, Ordinances, Resolutions, Rules and
Regulations and established policies of the City and the laws of the State of California and the United
States of America and this agreement, and in accordance with the grades, plans, and specifications
approved by the City Engineer. Developer (improvements) shall furnish two good and sufficient
bonds, a Payment Bond on a form provided by the City and a Faithful Performance Bond, both of which
shall be secured from a surety company admitted to do business in California. Each bond shall set forth
a time period for performance by the contractor of its obligations and the terms and conditions on
which the City may obtain the proceeds of the bond.
The Faithful Performance Bond shall be in an amount not less than one hundred percent (100%) of
the total estimated amount payable for the improvements described in this Agreement, and shall secure
payment to City and the Developer of any loss due to the default of the contractor or its inability or
refusal to perform its contract. The performance bond shall by its terms remain in full force and effect
for a period of not less than one year after completion of the improvements by Developer and
acceptance of the improvements by City, to guarantee the repair and replacement of defective material
and faulty workmanship. Upon completion of the improvements by Developer and acceptance of the
improvements by City, Developer may substitute for the performance bond securing maintenance
described above, a separate maintenance bond issued by an admitted surety in the amount of ten
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percent (10%) of the total contract price of the improvements (provided that the amount of said bond
shall not be less than One Thousand Dollars ($1,000) to cover the one-year maintenance period.
The Payment Bond shall be in an amount not less than one hundred percent (100%) of the total
estimated amount payable for the improvements described in this Agreement. The Payment Bond
shall secure the payment of those persons or entities to whom the Developer may become legally
indebted for labor, materials, tools, equipment or services of any kind used or employed by the
contractor or subcontractor in performing the work, or taxes or amounts to be withheld thereon. The
Payment Bond shall provide that the surety will pay the following amounts should the Contractor or a
Subcontractor fail to pay the same, plus reasonable attorneys’ fees to be fixed by the court if suit is
brought upon the bond: (1) amounts due to any of the persons named in California Civil Code Section
9100; (2) amounts due under the Unemployment Insurance Code with respect to work or labor
performed for the improvements described in this Agreement; and (3) any amounts required to be
deducted, withheld, and paid over to the Employment Development Department from the wages of
employees of the Contractor and Subcontractors pursuant to Section 13020 of the Unemployment
Insurance Code with respect to the work and labor. The Payment Bond shall, by its terms, inure to the
benefit of any of the persons named in Civil Code Section 3181 so as to give a right of action to those
persons or their assigns in any suit brought upon the bond.
Simultaneously with the submission of its building permit application (Site Clearance), the Developer
shall submit the following for both the surety that furnishes the Payment Bond and the surety that
furnishes the Faithful Performance Bond: (1) a current printout from California Department of
Insurance’s website (www.insurance.ca.gov) showing that the surety is admitted to do business in the
State; or (2) a certificate from the Clerk of the County of Santa Clara that the surety’s certificate of
authority has not been surrendered, revoked, canceled, annulled, or suspended or in the event that it
has, that renewed authority has been granted.
Upon request of Developer, in lieu of the Performance Bond and/or Payment Bond, the Public Works
Director may approve a performance security and/or payment security in a form acceptable to the
Public Works Director and authorized by the Subdivision Map Act Section 66499 such as a letter of
credit.
e. Except as otherwise expressly provided in this Agreement, all plan check and inspection fees which
are payable by Developer pursuant to the attached comprehensive fee schedule are due and payable to
the City prior to Council approval of the final map of the subdivision. Upon approval of the record of
survey or the building permit covering the real estate to be improved and before any work is done
therein, the Developer shall pay to the City all other sums payable by Developer pursuant to the
attached comprehensive fee schedule.
f. At all times during the term of this Agreement and until the improvements constructed by Developer
are accepted by City, Developer shall, at no cost to City obtain and maintain (a) a policy of general
liability and property damage insurance in the minimum amount of One Million Dollars ($1,000,000),
combined single limit for both bodily injury and property damage; (b) workers’ compensation
insurance as required by law; and (c) broad form “Builder’s Risk” property damage insurance with
limits of not less than 100% of the estimated value of the improvements to be constructed by Developer
pursuant to this Agreement.
All such policies shall provide that thirty (30) days written notice must be given in advance to City
prior to termination, cancellation or modification. The insurance specified in (a) above shall name
City as an additional insured and the insurance specified in (c) shall name City as a loss payee, and
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shall provide that City, although an additional insured or loss payee, may recover for any loss suffered
by reason of the acts or omissions of Developer or Developer’s contractors or subcontractors or their
respective employees. Developer hereby waives, and Developer shall cause each of its contractors
and subcontractors to waive, all rights to recover against City for any loss or damage arising from a
cause covered by the insurance required to be carried pursuant to this Agreement or actually carried
by Developer in connection with the work described in this Agreement, and will cause each insurer to
waive all rights of subrogation against City in connection therewith. All policies shall be written on
an occurrence basis and not on a claims made basis and shall be issued by insurance companies
acceptable to City. Prior to commencing any work pursuant this Agreement, Developer shall deliver
to City the insurance company’s certificate evidencing the required coverage, or if required by City a
copy of the policies obtained.
SECTION 3
That all the provisions of this Agreement and all work to be done pursuant to the terms of this Agreement
are to be completed to City’s satisfaction within one year from and after the date and year of this
Agreement first above written. Developer shall maintain such public works facilities and other
improvements described in this Agreement at Developer’s sole cost and expense at all times prior to
acceptance by City in a manner which will preclude any hazard to life or health or damage to property.
The Public Works Director may extend the time of performance upon Developer providing a showing of
good cause.
SECTION 4
That the faithful and prompt performance by the Developer of each and every term and condition
contained herein is made an express condition precedent to the duty of the City to perform any act in
connection with this transaction, and the failure, neglect or refusal of the Developer to so perform, or to
pay any monies due hereunder when due shall release the City from any and all obligations hereunder and
the City, at its election, may enforce the performance of any provision herein, or any right accruing to the
City or may pursue any remedy whatsoever it may have under applicable laws or the Codes, Ordinances,
Resolutions, Rules and Regulations of the City, in the event of any such default by Developer.
SECTION 5
That this Agreement, including without limitation the general stipulations outlined in Section 6 below, is
an instrument affecting the title or possession of the real property and runs with the land. Except as
expressly provided in the second sentence of Item 30 of the general stipulations set forth in Section 6
below (relating to the payment of reimbursement to the original Owner named in this Agreement), all the
terms, covenants and conditions herein imposed shall be binding upon and inure to the benefit of City,
Developer, the successors in interest of Developer, their respective successors and permitted assigns and
all subsequent fee owners of the Property. The obligations of the Developer under this Agreement shall be
the joint and several obligations of each and all of the parties comprising Developer, if Developer
consists of more than one individual and/or entity. Upon the sale or division of the Property, the terms of
this Agreement shall apply separately to each parcel and the fee owners of each parcel shall succeed to
the obligations imposed on Developer by this Agreement during each owner’s period of ownership.
SECTION 6
1. That the following general stipulations shall be completed subject to the approval of the Public Works
Director/City Engineer.
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2. The Project shall comply with all Tentative Map conditions and applicable mitigation measures as
contained in City Council Resolution 2022-87 (TM 21-04 approval).
3. All work within the public right-of-way shall be subject to the approval of the City Engineer.
4. The Developer shall perform all work in compliance with the City of Gilroy Specifications Standards
Design Criteria, and is subject to all laws of this community by reference. Street improvements and
the design of all storm drainage, sewer lines, and all street sections shall be in accordance with City
Standards and Development Plans and shall follow the most current City Master plan for streets and
each utility.
5. The Developer shall defend, indemnify, and hold harmless the City, its City Council, Planning
Commission, agents, officers, and employees from any claim, action, or proceeding against the City
or its City Council, Planning Commission, agents, officer, and employees to attack, set aside, void,
or annul an approval of the City, City Council, Planning Commission, or other board, advisory
agency, or legislative claim, action, or proceeding against it, and will cooperate fully in the defense.
This condition is imposed pursuant to California Government Code Section 66474.9.
6. The City shall be notified at least four (6) weeks prior to the start of any construction work and at that
time the developer shall provide a project schedule and a 24-hour emergency telephone number list.
7. At least three weeks prior to commencement of work, the Developer shall post the site and mail to
owners of property within (500’) five hundred feet of the exterior boundary of the project site, to the
homeowner associations of nearby residential projects and to the Engineering Division, a notice that
construction work will commence on or around the stated date. The notice shall include a list of
contact persons with name, title, phone number and area of responsibility. The person responsible for
maintaining the list shall be included. The list shall be current at all times and shall consist of persons
with authority to initiate corrective action in their area of responsibility. The names of individuals
responsible for dust, noise and litter control shall be expressly identified in the notice.
8. If the Developer proposes to phase construction with building occupancy, the Developer shall create,
for City Engineer approval prior to first occupancy, a construction staging plan that addresses the
ingress and egress location for all construction vehicles, parking and material storage area separate
from occupied residential units.
9. Locate and properly dispose of any wells, septic tanks and underground fuel storage facilities.
NOTE: The capping of any well will require inspection by the Santa Clara Valley Water District.
10. Schedule the construction of improvements along existing public roads so that the work affecting
vehicular traffic is completed with a minimum interruption to traffic.
11. The Developer shall be responsible for completing the improvements. Improvement plan design shall
be finalized prior to the first building plot plan permit issuance. Improvements shall be constructed
prior to the last building occupancy.
12. All work shall be coordinated so that the existing residents on all adjacent streets have access to their
properties.
13. Before construction utilizing combustible materials may proceed, an all-weather access must be
provided to within 150 feet of the building site; and at least one in service fire hydrant must be
available within 150 feet of each portion of the site wherein this construction is to take place.
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Location of the fire hydrants will be determined by the Fire Chief.
14. A complete construction schedule, which shall include a detailed phasing plan (including traffic
control for each proposed phase), shall be submitted and approved by the City Engineer prior to start
of construction. Any deviation from the approved construction schedule and phasing plan shall be
coordinated with the City Engineer. Deviating from the approved construction schedule and phasing
plan without prior coordination with the City Engineer may prolong issuance of further building
permits.
(a) Upon request by the City Engineer, the Developer shall provide information for public outreach
purposes, which may include maps and schedules for each phase of construction.
15. Joint Trench Plans shall be approved and included with the complete set of improvement plans.
Should there be a delay in obtaining the PG&E- approved joint trench plans the Developer will be
allowed to commence joint trench work “at-risk” only with the approval of the City Engineer. The
Developer assumes responsibility for any required redesign, and all costs associated with the redesign
and additional city review resulting from the at-risk work completed without PG&E- approved joint
trench plans. Design revisions and ultimate joint trench construction shall be completed to the
satisfaction of the City Engineer.
16. Site preparation and fill construction shall be conducted under the observation of, and tested by, a
licensed soils or geotechnical engineer. A report shall be filed with the City of Gilroy stating that all
site preparation and fill construction meets the requirements of the geotechnical investigation. This
shall be subject to review and approval by the Building Division. [CBC]
17. All grading operations and soil compaction activities shall be per the approved soils report and shall
meet with the approval of the City Engineer.
18. New and existing utility lines, appurtenances, and associated equipment, including but not limited to
electrical transmission, street lighting, and cable television shall be required to be placed
underground. [Municipal Code Section 21, Article V]
19. Construction activity shall be restricted to the period between 7:00 a.m. to 7:00 p.m. Mondays through
Fridays. Saturday work will be allowed only with approval by the City Engineer. Saturday
work shall be from 9:00 a.m. to 7:00 p.m and only with approval by the City Engineer and if
City inspection services are available. Saturday work, if approved, will also require additional
inspection overtime fees. No work shall be done on Sundays and City Holidays. The City Engineer
will apply additional construction period restrictions, as necessary, to accommodate standard
commute traffic along arterial roadways and along school commute routes.
20. Any damage resulting from project construction operations to existing city infrastructure on or
adjacent to the subject property shall be repaired to the satisfaction of the City Engineer, at the full
expense of the Developer/contractor. This shall include slurry seal, overlay, street reconstruction, and
repair to curb, gutter and sidewalk, driveway approach if reasonably deemed warranted by the City
Engineer.
21. This project is subject to post-construction stormwater quality requirements per Section 27D of the
Gilroy Municipal Code.
22. Storm water BMP Operation and Maintenance Agreement
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(a) Prior to the issuance of any building permit requiring stormwater management BMPs or as
otherwise determined by the City Engineer, the Developer(s) of the site shall enter into a
formal written Stormwater BMP Operation and Maintenance Agreement with the City. The City
shall record this agreement, against the property or properties involved, with the County of
Santa Clara and it shall be binding on all subsequent owners of land served by the storm
water management treatment BMPs. The City-standard Stormwater BMP Operation and
Maintenance Agreement will be provided by Public Works Engineering.
(b) This Agreement shall require that the BMPs not be modified and BMP maintenance activities
not alter the designed function of the facility from its original design unless approved by the
City prior to the commencement of the proposed modification or maintenance activity.
(c) This Agreement shall also provide that in the event that maintenance or repair is neglected, or
the stormwater management facility becomes a danger to public health or safety, the city shall
have the authority to perform maintenance and/or repair work and to recover the costs from the
owner.
(d) All on-site stormwater management facilities shall be operated and maintained in good
condition and promptly repaired/replaced by the property owner(s), an owners’ or homeowners’
association or other legal entity approved by the City.
(e) Any repairs or restoration/replacement and maintenance shall be in accordance with City-
approved plans.
(f) The property owner(s) shall develop a maintenance schedule for the life of any stormwater
management facility and shall describe the maintenance to be completed, the time period for
completion, and who shall perform the maintenance. This maintenance schedule shall be
included with the approved Stormwater Runoff Management Plan.
23. Stormwater BMP Inspections will be required for this project and shall adhere to the following:
(a) The property owner(s) shall be responsible for having all stormwater management facilities
inspected for condition and function by a knowledgeable third party.
(b) Unless otherwise required by the City Engineer or designee, stormwater facility inspections
shall be done at least twice per year, once in Fall, in preparation for the wet season, and once in
Winter. Written records shall be kept of all inspections and shall include, at minimum, the
following information:
1. Site address;
2. Date and time of inspection;
3. Name of the person conducting the inspection;
4. List of stormwater facilities inspected;
5. Condition of each stormwater facility inspected;
6. Description of any needed maintenance or repairs; and
7. As applicable, the need for site re-inspection.
24. Upon completion of each inspection, an inspection report shall be submitted to Public Works
Engineering no later than October 1st for the Fall report, and no later than March 15th of the following
year for the Winter report.
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25. In accordance with the California Professional Land Surveyors’ Act (Business and Professions Code)
Chapter 15 Sections 8771 and 8725, California Penal Code 605, and California Government Code
27581, the Developer, their employees, subcontractors, and/or any person performing construction
activities that will or may disturb an existing roadway/ street monument, corner stake, or any other
permanent surveyed monument shall show all current monuments on the plans and shall ensure that
a Corner Record and/or Record of Survey are filed with the County Surveyor Office prior to
disturbing said monuments. All disturbed or destroyed monuments shall be reset and filed in
compliance with Section 8771 at the Developer’s sole expense.
26. Bonding as required by section 2.d of this agreement will be accepted for the proposed improvements
for an amount of $3,301,000 ($391,000.00 for Public Improvements and $2,910,000.00 for
Private Improvements) as shown on the attached Cost Estimate spreadsheet.
27. If there are any reimbursements payable to the Owner, they must be specifically identified in this
Agreement. Any such reimbursements shall be payable to the original Owner named in this
agreement above, and shall not inure to the benefit of any subsequent owners of all or any portion of
the Property. All reimbursements payable to Developer shall be subject to the City’s reimbursement
policies and ordinances in effect from time to time, including without limitation any expiration dates
identified in such policies and ordinances. Such reimbursement shall be solely contingent upon the
availability of the City’s Traffic Impact Fee Funds and in no case shall the reimbursement be paid
beyond ten (10) years after the execution of the Agreement. In addition to any other conditions,
requirements and limitations set forth in the City’s reimbursement policies and ordinances from time
to time, (i) in no event shall any reimbursements be payable to Developer if City determines in its
sole and absolute discretion from time to time that there are not sufficient reserves then on hand in
the specific reimbursement fund from which Developer’s reimbursement is payable, over and above
any amounts anticipated to be required to be expended from such reimbursement fund, which
reserves, at a minimum, are equal to at least half of the remaining average yearly anticipated
expenditures of such reimbursement fund as determined by City from time to time; (ii) City may, in
its sole and absolute discretion, make partial reimbursement payments to Developer in yearly
increments, as determined by City; and (iii) City may defer payments in any given year if projects
deemed by City to be of high importance are determined by City, in its sole and absolute discretion,
to be warranted or necessary, and the funds in such reimbursement fund are designated by the City
for use on such projects of high importance.
28. Reimbursements. Per Section 6, item 30 above, reimbursement, if any, shall be made to the original
Owner named in this agreement.
29. Reimbursements: 1) City will reimburse the developer a sum of $31,365.00 for the materials cost in
upsizing 615 ft of 8 inch water line to 12 inch water line.
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SECTION 7
That the attached Development Cost Schedule enumerates all fees and their extensions.
1. TOTAL AMOUNT DUE CITY $ 0.00 (p aid $269,352.29 on 5/23/25)
CITY OF GILROY DEVELOPER
Lennar Homes of California, LLC,
a California limited liability company
By:
Jimmy Forbis
By:
______________________________
Date:
__________________________________
Name:
_______________________________
Title: _______________________________
Date:
_______________________________
ATTEST:
Bryce Atkins, Acting City Clerk
APPROVED AS TO FORM:
Andrew L. Faber, City Attorney
NOTE: If Developer is a corporation, the complete legal name and corporate seal of the corporation and
the corporate titles of the persons signing for the corporation shall appear above.
Page 226 of 439
-11-
Exhibit A – Legal Description
Real Property in the City of Gilroy, County of Santa Clara, State of California, described as
follows:
PARCEL ONE:
All of Lots 59, 60, 61, and 71, as shown upon that certain Map entitled, Tract No. 6251, which
Map was filed for record in the Office of the Recorder of the County of Santa Clara, State of
California on August 11, 1978, in Book 424 of Maps, at Pages 35 and 36 and as amended by a
Certificate of Correction recorded June 29, 1987, in Book K205, Page 914, under Recorder's Serial
Number 9332567, Official Records.
APN: 799-44-094, 799-44-095, 799-44-096 and 799-44-097
PARCEL TWO:
A portion of Lot 8 and all of Lot 58 as shown on a Map of Tract Number 6251 in the City of
Gilroy, recorded in Book 424 of Maps, Pages 35 and 36, Santa Clara County, California Records,
more particularly described as follows:
Beginning at a point on the right of way of Royal Way on the common line between Lots 57 and 58
as shown on said Map; thence along said common line South 47° 08' 26" East, 111.65 feet; thence
leaving said common line South 33° 48' 43" West, 34.22 feet and South 13° 38' 42" West, 42.79
feet; thence along the line common with lands of A. Filice and Lot 8 as shown on said Map, North
19° 04' 03" West, 18.50 feet; thence North 78° 30' 44" West 65.17 feet; thence along the common
line of Lots 58 and 59 as shown on said Map, North 11° 01' 22" West, 101.46 feet to said right of
way of Royal Way, a 50.00 foot radius curve; thence from a tangent bearing of North 90° 00' East,
along the arc of a 50.00 foot radius curve to the left, through a central angle of 47° 08' 26" and arc
length of 41.14 feet to the point of beginning.
APN: 799-44-098 and 799-44-101
PARCEL THREE:
Portion of Lots 1 and 2 of Subdivision of Lot 3, as shown upon that certain Map entitled, Massey
Thomas Subdivision, which Map was file for record in the Office of the Recorder of County of
Santa Clara, State of California, on May 31, 1905, in Book F2 of Maps, at Page 36, described as
follows:
Beginning at the Northwesterly corner of Lot 1 as shown upon said Subdivision Map above
referred to, thence from said point of beginning due South along the Westerly line of said Lot 1 for
a distance of 822.12 feet to the true point of beginning of the tract of land to be described, said true
point of beginning being the Northwesterly corner of that certain 6.362 acre tract of land described
in the Deed to Ernest S. Filice, et al, recorded December 11, 1969, in Book 8766 Official Records,
Page 514, Santa Clara County Records, thence from said true point of beginning due East along the
Northerly line of said 6.362 acre tract for a distance of 500.00 feet to the Northeasterly corner of
thereof; thence due South along the Easterly line of said 6.362 acre Tract for a distance of 260.00
feet, thence leaving said Easterly line and running due West 500.00 feet to the point of intersection
thereof with the Westerly line of said Lot 1, thence due North along the Westerly line of said Lot 1
Page 227 of 439
-12-
for a distance of 260.00 feet to the true point of beginning.
EXCEPTING THEREFROM all that portion lying within that certain Map entitled, Tract No.
6251, which Map was filed for record in the Office of the Recorder of the County of Santa Clara,
State of California, on August 11, 1978, in Book 424 of Maps, at Pages 35 and 36.
ALSO EXCEPTING THEREFROM that portion lying Southerly of the Northerly line of that
certain parcel of land conveyed to the Santa Clara Valley Water District, a public corporation, by
Deed recorded March 23, 1990, in Book L296 Page 1606, Official Records of Santa Clara County.
ALSO EXCEPTING THEREFROM that potion as granted to the Santa Clara Valley Water
District, a public entity, by that certain Grant Deed recorded January 12, 2007, as Document No.
19263928, Official Records, Santa Clara County.
APN: 799-44-109 (portion)
PARCEL FOUR:
All of Lot 2 of Subdivision of Lot 3, as shown on that certain Map entitled, Massey Thomas
Subdivision, which Map was filed for record in the Office of the Recorder of the County of Santa
Clara, State of California on May 31, 1905, in Book F2 of Maps at Page 36.
EXCEPTING THEREFROM that portion thereof being described as follows:
Portion of Lots 1 and 2 of Subdivision of Lot 3, as shown upon that certain Map entitled, Massey
Thomas Subdivision, which Map was filed for record in the Office of the Recorder of the County
of Santa Clara, State of California on May 31, 1905, in Book F2 of Maps, at Page 36, described as
follows:
Beginning at the Northwesterly corner of Lot 1 as shown upon said Subdivision Map above
referred to, thence from said point of beginning due South along the Westerly line of said Lot 1 for
a distance of 822.12 feet to the true point of beginning of the tract of land to be described, said true
point of beginning being the Northwesterly corner of that certain 6.362 acre tract of land described
in the Deed to Ernest S. Filice, et al, recorded on December 11, 1969, in Book 8766 Official
Records, Page 514 Santa Clara County Records, thence from said true point of beginning due East
along the Northerly line of said 6.362 acre tract for a distance of 500.00 feet to the Northeasterly
corner thereof; thence due South along the Easterly line of said 6.362 acre tract for a distance of
260.00 feet, thence leaving said Easterly line and running due West 500.00 feet to the point of
intersection thereof with the Westerly line of said Lot 1, thence due North along the Westerly line
of said Lot 1 for a distance of 260.00 feet to the true point of beginning.
ALSO EXCEPTING THEREFROM all that portion lying within that certain Map entitled, Tract
No. 6251, which Map was filed for record in the Office of the Recorder of the County of Santa
Clara, State of California on August 11, 1978, in Book 424 of Maps, at Pages 35 and 36.
ALSO EXCEPTING THEREFROM that portion lying Southerly of the Northerly line of that
certain parcel of land conveyed to the Santa Clara Valley Water District, a public corporation, by
Deed recorded March 23, 1990, in book L296 Page 1606, Official Records of Santa Clara County.
Page 228 of 439
-13-
ALSO EXCEPTING THEREFROM that portion as granted to the Santa Clara Valley Water
District, a public entity, by that certain Grant Deed recorded January 12, 2007, as Document No.
19263928, Official Records, Santa Clara County. APN: 799-44-109 (portion)
PARCEL FIVE:
All of Lot 3 of Subdivision of Lot 3, as shown on that certain Map entitled, Massey Thomas
Subdivision, which Map was filed for record in the Office of the Recorder of the County of Santa
Clara, State of California on May 31, 1905, in Book F-2 of Maps at Page 36.
EXCEPTING THEREFROM all that portion lying within that certain Map entitled, Tract No.
6251, which Map was filed for record in the Office of the Recorder of the County of Santa Clara,
State of California on August 11, 1978, in Book 424 of Maps, at Pages 35 and 36.
ALSO EXCEPTING THEREFROM that portion lying Southerly of the Northerly line of that
certain parcel of land conveyed to the Santa Clara Valley Water District, a public corporation, by
Deed recorded March 23, 1990, in Book L296 Page 1606, Official Records of Santa Clara County.
ALSO EXCEPTING THEREFROM that portion as granted to the Santa Clara Valley Water
District, a public entity, by that certain Grant Deed recorded January 12, 2007, as Document No.
19263928, Official Records, Santa Clara County.
APN: 799-44-110
PARCEL SIX:
Being a portion of that 6.362 Acre Parcel described in that Gift Deed from Angelina Filice to
Ernest S. Filice and Valentino A. Filice, aka Val A. Filice, recorded in Book 8766 of Official
Records at Page 514, Santa Clara County Records and a portion of Parcel 1 as described in that
Grant Deed from Ernest S. Filice, a married man, as his sole and separate property, and Val Filice,
a married man, as his sole and separate property, to the Santa Clara Valley Water District, a public
corporation ("District"), recorded in Book L296 of Official Records, at Page 1606, under
Recorder's Serial Number 10463626, Santa Clara County Records and particularly a portion of
Lots 1 and 2, of the Subdivision of Lot 3, as shown on the Map of Massey Thomas Subdivision,
filed May 31, 1905, in Book F2 of Maps, Page 36, Santa Clara County Records and more described
as follows:
Beginning at the Northwesterly corner of said Parcel 1; thence along the Northwesterly line thereof
North 77° 03' 45" East, 88.25 to the true point of beginning; thence continuing along said
Northwesterly line North 77° 03' 45" East, 115.49 feet; thence along the Northeasterly line of said
Parcel 1 South 70° 51' 00" East, 63.91 feet; thence North 81° 10' 11" West, 13.49 feet; thence
North 87° 35' 55" West, 57.39 feet; thence South 87° 22' 53" West, 60.80 feet; thence South 80°
58' 53" West, 42.04 feet; to the true point of beginning.
APN: 799-44-109 (portion)
PARCEL SEVEN:
Being a portion of that certain parcel of land designated as Lot 72, on that Map entitled "Tract No.
6251" recorded August 11, 1978, in Book 424 of Maps, at Pages 35 and 36, and as amended by
Certificate of Correction recorded June 29, 1987 in Book K205, Page 914, under Recorder's Serial
Number 9332567, both of records of Santa Clara County, being more particularly described as
Page 229 of 439
-14-
follows:
Beginning at a point on the Westerly line of said Lot 72, distant South 0° 02' 50" West, 13.50 feet
from the Northwest corner thereof; thence
1) South 89° 57' 10" East, 81.16 feet to the beginning of a non-tangent curve to the left, the center
of which bears North 77° 41' 46" East, 50.00 feet; thence
2) Southeasterly along said curve 37.04 feet, through a central angle of 42° 26' 46" to the most
Easterly corner of said Lot 72; thence along the Southeasterly line of said Lot 72
3) South 40° 00' 00" West, 157.56 feet to the Westerly line of said Lot 72; thence
4) North 0° 02' 50" East, 150.94 feet to the point of beginning.
Said description having been made pursuant to that certain Certificate of Compliance No. 2013-01
(Minor Lot Line Adjustment) recorded December 13, 2013, as Document No. 22470996, of
Official Records.
APN: 799-44-093 (portion)
APN: 799-44-093 (Portion), 799-44-094 thru 098, 799-44-101, 799-44-109 (Portion) and 799-44-
110
Page 230 of 439
Page 231 of 439
OWNER'S ACKNOWLEDGMENT
1
OWNER'S STATEMENT
SURVEYOR'S STATEMENT
RECORDER'S CERTIFICATE
CERTIFICATE OF THE CITY CLERK
TRACT 10634
ROYAL WAY TOWNHOMES
CONSISTING OF 4 SHEETS, FOR CONDOMINIUM PURPOSES
BEING ALL OF THE PARCELS OF LAND DESCRIBED IN THAT
GRANT DEED RECORDED DECEMBER 13, 2023 AS INSTRUMENT NUMBER
25574807, OFFICIAL RECORDS OF SANTA CLARA COUNTY.
CITY OF GILROY, COUNTY OF SANTA CLARA, CALIFORNIA
DECEMBER 2024
CIVIL ENGINEERS SURVEYORS PLANNERS
SAN RAMON
WWW.CBANDG.COM
ROSEVILLE
(925) 866-0322
(916)788-4456
JOB NO. 3897-000 SHEET OF 4
BENEFICIARY'S ACKNOWLEDGMENT
BENEFICIARY'S STATEMENT
Page 232 of 439
2
CITY SURVEYOR'S STATEMENT
CITY ENGINEER'S STATEMENT STATEMENT OF THE PLANNING
COMMISSION
SOILS AND GEOLOGICAL REPORT
SIGNATURE OMISSIONS
JOB NO. 3897-000 SHEET OF 4
TRACT 10634
ROYAL WAY TOWNHOMES
CONSISTING OF 4 SHEETS, FOR CONDOMINIUM PURPOSES
BEING ALL OF THE PARCELS OF LAND DESCRIBED IN THAT
GRANT DEED RECORDED DECEMBER 13, 2023 AS INSTRUMENT NUMBER
25574807, OFFICIAL RECORDS OF SANTA CLARA COUNTY.
CITY OF GILROY, COUNTY OF SANTA CLARA, CALIFORNIA
DECEMBER 2024
CIVIL ENGINEERS SURVEYORS PLANNERS
SAN RAMON
WWW.CBANDG.COM
ROSEVILLE
(925) 866-0322
(916)788-4456
SITE
VICINITY MAP
Page 233 of 439
ANTONIO
COURT
ROYAL WAYFILBRO DRIVEIMPERIAL DRIVE3
40'
GRAPHIC SCALE
160'0'80'40'20'40'0'
PRELIMINARY
TRACT 10634
ROYAL WAY TOWNHOMES
SCALE: 1" =
CONSISTING OF 4 SHEETS, FOR CONDOMINIUM PURPOSES
BEING ALL OF THE PARCELS OF LAND DESCRIBED IN THAT
GRANT DEED RECORDED DECEMBER 13, 2023 AS INSTRUMENT NUMBER
25574807, OFFICIAL RECORDS OF SANTA CLARA COUNTY.
CITY OF GILROY, COUNTY OF SANTA CLARA, CALIFORNIA
DECEMBER 2024
CIVIL ENGINEERS SURVEYORS PLANNERS
SAN RAMON
WWW.CBANDG.COM
ROSEVILLE
(925) 866-0322
(916)788-4456
JOB NO. 3897-000 SHEET OF 4
REFERENCES:
BASIS OF BEARINGS:
LEGEND
NOTES:
ABANDONMENT NOTE:
Page 234 of 439
ROYAL WAY
FILBRO DRIVEIMPERIAL DRIVELOT 1
4
30'
GRAPHIC SCALE
120'0'60'30'15'30'0'
PRELIMINARY
JOB NO. 3897-000 SHEET OF 4
TRACT 10634
ROYAL WAY TOWNHOMES
SCALE: 1" =
CONSISTING OF 4 SHEETS, FOR CONDOMINIUM PURPOSES
BEING ALL OF THE PARCELS OF LAND DESCRIBED IN THAT
GRANT DEED RECORDED DECEMBER 13, 2023 AS INSTRUMENT NUMBER
25574807, OFFICIAL RECORDS OF SANTA CLARA COUNTY.
CITY OF GILROY, COUNTY OF SANTA CLARA, CALIFORNIA
DECEMBER 2024
CIVIL ENGINEERS SURVEYORS PLANNERS
SAN RAMON
WWW.CBANDG.COM
ROSEVILLE
(925) 866-0322
(916)788-4456
NOTES:
Page 235 of 439
City of Gilroy
STAFF REPORT
Agenda Item Title:Approval of a Fourth Amendment to the Agreement with
Circlepoint, Inc. for the Gilroy Data Center Project
Environmental Impact Report in the Amount of $25,000.00 for
a Total Not-to-Exceed Contract Amount of $309,462.20 (Paid
by the Applicant)
Meeting Date:July 28, 2025
From: Jimmy Forbis, City Administrator
Department:Community Development
Submitted by:Sharon Goei, Community Development Director
Prepared by:Gloria Sciara, Extra Help Planner
STRATEGIC PLAN GOALS:Not Applicable
RECOMMENDATION
Approve a Fourth Amendment to the Agreement with Circlepoint, Inc. for the Gilroy Data
Center Project Environmental Impact Report (EIR) in the amount of $25,000.00 for a
total not-to-exceed contract amount of $309,462.20 (paid by the applicant) and
authorize the City Administrator to execute the contract amendment and associated
documents.
EXECUTIVE SUMMARY
Amendments to the Circelpoint, Inc. (Consultant) contract resulted from requests from
Amazon Web Services (AWS), the applicant for the Gilroy Data Center project, to
modify various project elements necessitating edits and additional research, document
reconciliation prior to the release of the Environmental Impact Report (EIR), and in
response to extra time needed to respond to a comment letter. To facilitate the
processing of the entitlements, additional work was needed by Circlepoint. These
changes require analysis necessitating significant amounts of time and updating the
environmental documents (Final EIR and Mitigation Monitoring and Reporting Program),
resulting in additional costs associated with preparation of the EIR by Circlepoint. The
requested amendment is necessary for Circlepoint to complete the documents
Page 236 of 439
associated with production of the Final EIR documentation and additional work related
to supporting environmental documentation for the entitlement documents for the
Architectural and Site Review application (AS 20-23). The requested amendment is also
intended to cover the projected cost to manage the project through certification of the
Final EIR and project completion. The requested modification is paid by the applicant for
the Gilroy Data Center Project EIR.
BACKGROUND
Amazon Web Services (AWS) submitted an application to construct and operate a data
center on an industrial zoned vacant property, located on Camino Arroyo near the Gilroy
Outlets. The Gilroy Data Center project will consist of the following components to be
constructed in two phases. Phase I would include the first single-story data center
building of approximately 218,000 square feet (Building 1), a security building, a
substation/switchyard, offsite transmission upgrades to the existing Pacific Gas and
Electric transmission and distribution system, potentially a future Battery Energy
Storage System (BESS) of up to 50-megawatt (MW), and other utility interconnections.
Phase II would include a similar single-story data center building of 218,000 square feet
(Building 2) that would utilize the aforementioned utilities that would be constructed in
Phase I.
The project required preparation of an Environmental Impact Report in compliance with
the California Environmental Quality Act (CEQA) and the CEQA Guidelines. On June 6,
2022, City Council awarded a contract to Circlepoint, Inc. (Consultant), in the amount of
$175,000.00 ($158,988.00 plus a $16,012.00 contingency budget). The contract was
executed on June 27, 2022. The first amendment in December 2023 increased the
contract by $32,252.05 to cover costs associated with a request by AWS to include
additional tasks in the EIR. The second amendment in October 2024 increased the
contract by $36,757.25 for a total contract budget of $244,009.30. The third amendment
in December 2024 increased the contract by $40,452.90 and brought the total contract
amount to $284,462.20.
ANALYSIS
The fourth amendment augment request is intended to cover projected cost to manage
the project through certification of the Final EIR and project completion by the
Consultant. An additional comment letter was forwarded to the Consultant to be
addressed and included in the Final EIR. Preparation of a summary of environmental
impacts was also requested that was included as part of issuing the entitlement
documents approving the project. The requested modifications resulted in $5,000.00 of
additional costs. Responses to additional comments following the publication of the
Final EIR would require additional work or changes to the project approval may require
supplemental environmental review. A $20,000.00 contingency is available for this
purpose. The fourth amendment results in a total project cost of $309,462.20, paid by
the applicant, for the Gilroy Data Center Project EIR.
Page 237 of 439
ALTERNATIVES
The City Council may choose not to approve the amendment to the contract.
Circlepoint, Inc. would not be able to adequately complete the project for the Gilroy Data
Center. Staff does not recommend this action.
FISCAL IMPACT/FUNDING SOURCE
Staff does not anticipate any net costs to the City as this is an applicant-paid project.
Attachments:
1. Draft Circlepoint Agreement for Services – Fourth Amendment
2. Circlepoint Agreement for Services – Third Amendment
3. Circlepoint Agreement for Services – Second Amendment
4. Circlepoint Agreement for Services – First Amendment
5. Circlepoint Agreement for Services
Page 238 of 439
-1-
FOURTH AMENDMENT TO THE AGREEMENT FOR SERVICES BETWEEN THE CITY
OF GILROY AND CIRCLEPOINT, INC.
WHEREAS, the City of Gilroy, a municipal corporation (“City”), and Circlepoint, Inc. entered
into that certain agreement entitled Agreement for Services, effective on June 27, 2022, hereinafter
referred to as “Original Agreement”; and
WHEREAS, on December 1, 2023, a First Amendment to the Original Agreement was
executed between City and Circlepoint, Inc. to add to the Scope of Services (Exhibit “B-1”) and
Payment Schedule (Exhibit “D-1”) to perform additional tasks associated with the Gilroy Data Center
Environmental Impact Report (EIR); and
WHEREAS, on October 21, 2024, a Second Amendment to the Original Agreement was
executed between City and Circlepoint, Inc. to add to the Scope of Services (Exhibit “B-2”) and
Payment Schedule (Exhibit “D-2”) to perform additional tasks associated with the Gilroy Data Center
Environmental Impact Report (EIR); and
WHEREAS, on December 30, 2024, a Third Amendment to the Original Agreement was
executed between City and Circlepoint, Inc. to add to the Scope of Services (Exhibit “B-3”) and
Payment Schedule (Exhibit “D-3”) to perform additional tasks associated with the Gilroy Data Center
Environmental Impact Report (EIR); and
WHEREAS, City and Circlepoint, Inc. have determined it is in their mutual interest to execute
a Fourth Amendment to certain terms of the Original Agreement.
NOW, THEREFORE, FOR VALUABLE CONSIDERATION, THE PARTIES AGREE AS
FOLLOWS:
1. Article 3, Section A (Specific Services) of the Original Agreement shall be amended to include
Exhibit “B-4” (“Scope of Services”).
2. Article 4, Section A (Consideration) of the Original Agreement shall be amended to include
Exhibit “D-4” (“Payment Schedule”).
3. Article 4, Section A (Consideration) of the Original Agreement shall be amended to read as
follows:
“In consideration for the services performed by CONSULTANT, CITY agrees to pay
CONSULTANT the amounts set forth in Exhibits “D”, “D-1”, “D-2”, “D-3”, and “D-4”
(Payment Schedule”). In no event however shall the total compensation paid to
CONSULTANT exceed $309,462.20.”
4. This Amendment shall be effective retroactively on May 1, 2025.
5. Except as expressly modified herein, all of the provisions of the Original Agreement shall
remain in full force and effect. In the case of any inconsistencies between the Original Agreement and
this Amendment, the terms of this Amendment shall control.
6. This Amendment may be executed in counterparts, each of which shall be deemed an original,
but all of which together shall constitute one and the same instrument.
Page 239 of 439
-2-
IN WITNESS WHEREOF, the parties have caused this Amendment to be executed as of the
dates set forth besides their signatures below.
CITY OF GILROY CIRCLEPOINT, INC.
By:By:
[signature][signature]
Jimmy Forbis Audrey Zagazeta
[employee name][name]
City Administrator President and CEO
[title/department][title]
Date:Date:
Approved as to Form ATTEST:
City Attorney City Clerk
Page 240 of 439
-3-
EXHIBIT “B-4”
SCOPE OF SERVICES
•The Consultant will prepare responses to a comment letter received from Valley Water and will
assist with the preparation of the CEQA Findings for the project.
•The Consultant anticipates responding to two (2) rounds of revisions from the City on the FEIR,
including one (1) administrative draft and one (1) Screencheck draft prior to publication.
•All submittals will be conducted electronically (PDF and Microsoft Word versions). Electronic
versions will be provided in both word and pdf format. Additional hard copies and electronic
versions can be provided upon request by the City, on a time and materials basis.
•Comments on draft documents will be provided to the Consultant electronically using Microsoft
Word’s Track Change feature and will be compiled into a single file. Any conflicting comments
between City reviewing staff will be resolved prior to forwarding to the Consultant.
•The Consultant anticipates attending up to three (3) additional meetings with the City and/or the
applicant (Amazon).
•The Consultant assumes that all edits and revisions between the Draft and Final EIR would not
trigger recirculation pursuant to CEQA Guidelines Section 15088.5.
•Responses to additional comments following publication of the Final EIR would require additional
work or changes to the project approval may require supplemental environmental review. A
$20,000 contingency is available for this purpose and requires a Scope of Work from the
Consultant and the City’s written authorization to proceed with the work and utilize these funds.
•The Consultant will attend up to two (2) virtual or in-person public hearings.
Page 241 of 439
-4-
EXHIBIT “D-4”
PAYMENT SCHEDULE
Consultant will receive $5,000 in additional funds as specifically defined and outlined in the Scope of
Work (Exhibit “B-4”). The total not-to-exceed contract amount is $309,462.20, which includes a
contingency of $20,000. The Consultant is responsible for developing and submitting a detailed Scope
of Work for the particular tasks requiring any use of the contingency funds and may not proceed with
the work until receiving written authorization from the City.
Page 242 of 439
-1-
THIRD AMENDMENT TO THE AGREEMENT FOR SERVICES BETWEEN THE CITY OF
GILROY AND CIRCLEPOINT, INC.
WHEREAS, the City of Gilroy, a municipal corporation (“City”), and Circlepoint, Inc. entered
into that certain agreement entitled Agreement for Services, effective on June 27, 2022, hereinafter
referred to as “Original Agreement”; and
WHEREAS, on January 9, 2024, a First Amendment to the Original Agreement was executed
between City and Circlepoint, Inc. to modify the scope of work and project cost to perform addi tional
tasks associated with the Gilroy Data Center Environmental Impact Report (EIR); and
WHEREAS, on October 21, 2024, a Second Amendment to the Original Agreement was
executed between City and Circlepoint, Inc. to modify the scope of work and project co st to perform
additional tasks associated with the Gilroy Data Center Environmental Impact Report (EIR); and
WHEREAS, City and Circlepoint, Inc. have determined it is in their mutual interest to execute
a Third Amendment to certain terms of the Original Agreement.
NOW, THEREFORE, FOR VALUABLE CONSIDERATION, THE PARTIES AGREE AS
FOLLOWS:
1.Article 3, Section A (Specific Services) of the Original Agreement shall be amended to include
Exhibit “B-3” (“Scope of Services”).
2.Article 4, Section A (Consideration) of the Original Agreement shall be amended to include
Exhibit “D-3” (“Payment Schedule”).
3.Article 4, Section A (Consideration) of the Original Agreement shall be amended to read as
follows:
“In consideration for the services performed by CONSULTANT, CITY agrees to pay
CONSULTANT the amounts set forth in Exhibit “D” (Payment Schedule”). In no event
however shall the total compensation paid to CONTRACTOR exceed $284,462.20.”
4.This Amendment shall be effective retroactively on December 30, 2024.
5.Except as expressly modified herein, all of the provisions of the Original Agreement shall
remain in full force and effect. In the case of any inconsistencies between the Original Agreement and
this Amendment, the terms of this Amendment shall control.
6.This Amendment may be executed in counterparts, each of which shall be deemed an original,
but all of which together shall constitute one and the same instrument.
[Signatures on the next page.]
Docusign Envelope ID: A5774C51-0530-4743-B438-BE1F9DAF0F89
Page 243 of 439
-2-
IN WITNESS WHEREOF, the parties have caused this Amendment to be executed as of the
dates set forth besides their signatures below.
CITY OF GILROY CIRCLEPOINT, INC.
By: By:
[signature] [signature]
Jimmy Forbis Audrey Zagazeta
[employee name] [name]
City Administrator President and CEO
[title/department] [title]
Date: Date:
Approved as to Form ATTEST:
City Attorney Acting City Clerk
Docusign Envelope ID: A5774C51-0530-4743-B438-BE1F9DAF0F89
3/4/20253/11/2025
Page 244 of 439
-3-
EXHIBIT “B-3”
SCOPE OF SERVICES
1.Attend up to three more meetings with the City and Amazon to provide status updates and
discuss environmental issues as they arise. Attendance at up to five meetings for the City.
2.Ongoing project management activities including monthly progress reports, coordination via
email with the City, Amazon, and technical subconsultants, etc.
3.Prepare responses to comment letters received from the Carpenters Union Local 405 and the
California Department of Fish and Wildlife. Circlepoint will revise the Final EIR package in
response to two rounds of comments from the City.
4.Lodging and travel to and from up to five meetings in support of the Final EIR.
Docusign Envelope ID: A5774C51-0530-4743-B438-BE1F9DAF0F89
Page 245 of 439
-4-
EXHIBIT “D-3”
PAYMENT SCHEDULE
Consultant will reallocate funds within the existing budget and receive $40,452.90 in additional funds,
for a total contract amount of $284,462.20
Docusign Envelope ID: A5774C51-0530-4743-B438-BE1F9DAF0F89
Page 246 of 439
-1-
SECOND AMENDMENT TO THE AGREEMENT FOR SERVICES BETWEEN THE CITY
OF GILROY AND CIRCLEPOINT, INC.
WHEREAS, the City of Gilroy, a municipal corporation (“City”), and Circlepoint, Inc. entered
into that certain agreement entitled Agreement for Services, effective on 6/27/2022, hereinafter
referred to as “Original Agreement”; and
WHEREAS, on January 9, 2024, a First Amendment to the Original Agreement was executed
between City and Circlepoint, Inc. to modify the scope of work and project cost to perform additio nal
tasks associated with the Gilroy Data Center Environmental Impact Report (EIR); and
WHEREAS, City and Circlepoint, Inc. have determined it is in their mutual interest to execute
a second amendment to certain terms of the Original Agreement.
NOW, THEREFORE, FOR VALUABLE CONSIDERATION, THE PARTIES AGREE AS
FOLLOWS:
1.Article 1. Term of the Agreement of the Original Agreement shall be amended to read as
follows:
“This agreement will become effective on June 27, 2022 and will continue into effect through
December 31, 2025 unless terminated in accordance with the provisions of Article 7 of this
Agreement.”
2.Article 3, Section A (Specific Services) of the Original Agreement shall be amended to include
Exhibit “B-2” (“Scope of Services”).
3.Article 4, Section A (Consideration) of the Original Agreement shall be amended to include
Exhibit “D-2” (“Payment Schedule”).
4.Article 4, Section A (Consideration) of the Original Agreement shall be amended to read as
follows:
“In consideration for the services performed by CONSULTANT, CITY agrees to pay
CONSULTANT the amounts set forth in Exhibit “D” (Payment Schedule”). In no event
however shall the total compensation paid to CONTRACTOR exceed $244,009.30.”
4.This Amendment shall be effective retroactively on 10/21/2024.
5.Except as expressly modified herein, all of the provisions of the Original Agreement shall
remain in full force and effect. In the case of any inconsistencies between the Original Agreement and
this Amendment, the terms of this Amendment shall control.
6.This Amendment may be executed in counterparts, each of which shall be deemed an original,
but all of which together shall constitute one and the same instrument.
[Signatures on the next page.]
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-2-
IN WITNESS WHEREOF, the parties have caused this Amendment to be executed as of the
dates set forth besides their signatures below.
CITY OF GILROY CIRCLEPOINT, INC.
By:
By:
[signature]
[signature]
Jimmy Forbis Audrey Zagazeta
[employee name]
[name]
City Administrator President and CEO
[title/department]
[title]
Date: Date:
Approved as to Form ATTEST:
City Attorney City Clerk
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11/21/202412/7/2024
Page 248 of 439
EXHIBIT “B-2”
SCOPE OF SERVICES
Changes in the project description: Between February 2024 and July 2024, a number of changes
to the project description were proposed by the applicant (“Amazon”), including:
• Removal of the use of recycled water and recycled water pipeline from the project
description
• Change in the function of the Battery Energy Storage Systems from backup power supply to
peak power management/power demand management
• Description of the BESS facilities changed to allow these facilities to be optional in nature
• Relocation of Phase 1 BESS from the southwest building façade to the southeast building
facade
• Inclusion of lithium-ion batteries as a transitory power source for the data racks
• Removal of hydrogen as a potential energy source for the BESS facilities
Each of the changes identified above require Circlepoint to edit the project description in the DEIR
and update the entire EIR to ensure or remedy any consistency or methodological issues. Revisions
to document graphics are also required.
Extensive coordination, meetings, phone calls and research: The changes to the project
description require substantial research regarding relevant case law, technological specifications and
considerations, and past investigations. The changes also require extensive coordination with AWS
and City staff (e.g., Community Development and Fire Department) including at least 2 additional
meetings and several phone calls, to resolve consistency and/or methodological issues.
Additional DEIR drafts: The changes also require additional drafts of the DEIR to be prepared and
reviewed and commented on by city staff. Print and deliver two hardcopies of the DEIR to the City
for public access at the City Library and City Hall.
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EXHIBIT “D-2”
PAYMENT SCHEDULE
Consultant will reallocate funds within the existing budget and receive $36,757.25 in additional
funds, for a total contract amount of $244,009.30
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-1-4845-8215-5540v1
MDOLINGER\04706083
FIRST AMENDMENT TO THE AGREEMENT FOR SERVICES BETWEEN THE CITY OF
GILROY AND CIRCLEPOINT, INC.
WHEREAS, the City of Gilroy, a municipal corporation (“City”), and Circlepoint, Inc. entered
into that certain agreement entitled Agreement for Services, effective on 6/27/2022, hereinafter
referred to as “Original Agreement”; and
WHEREAS, City and Circlepoint, Inc. have determined it is in their mutual interest to amend
certain terms of the Original Agreement.
NOW, THEREFORE, FOR VALUABLE CONSIDERATION, THE PARTIES AGREE AS
FOLLOWS:
1. Article 1. Term of the Agreement of the Original Agreement shall be amended to read as
follows:
“This agreement will become effective on June 27, 2022 and will continue into effect through
December 31, 2024 unless terminated in accordance with the provisions of Article 7 of this
Agreement.”
2. Article 3, Section A (Specific Services) of the Original Agreement shall be amended to include
Exhibit “B-1”(“Scope of Services”).
3. Article 4, Section A (Consideration) of the Original Agreement shall be amended to include
Exhibit “D-1”(“Payment Schedule”).
4. Article 4, Section A (Consideration) of the Original Agreement shall be amended to read as
follows:
“In consideration for the services performed by CONSULTANT, CITY agrees to pay
CONSULTANT the amounts set forth in Exhibit “D”(Payment Schedule”). In no event
however shall the total compensation paid to CONTRACTOR exceed $207,252.05.”
This Amendment shall be effectiveUHWURDFWLYHO\on 12/1/2023.
Except as expressly modified herein, all of the provisions of the Original Agreement shall
remain in full force and effect. In the case of any inconsistencies between the Original Agreement and
this Amendment, the terms of this Amendment shall control.
This Amendment may be executed in counterparts, each of which shall be deemed an original,
but all of which together shall constitute one and the same instrument.
IN WITNESS WHEREOF, the parties have caused this Amendment to be executed as of the
dates set forth besides their signatures below.
[Signatures on the next page.]
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-2-4845-8215-5540v1
MDOLINGER\04706083
CITY OF GILROY CIRCLEPOINT, INC.
By:By:
[signature][signature]
Jimmy Forbis Audrey Zagazeta
[employee name][name]
City Administrator President and CEO
[title/department][title]
Date:Date:
Approved as to Form ATTEST:
City Attorney City Clerk
Page 253 of 439
EXHIBIT “B-1”
SCOPE OF SERVICES
Attendance at Meetings in Exceedance of Original Assumptions:
x Consultant attendance at nine (9) additional meetings, ZLWKDGGLWLRQDOPHHWLQJ V
DQWLFLSDWHG
Public Scoping Meeting:
x Prepare an agenda and slides for the scoping meeting presentation.
Air Quality Impact Assessment (AQIA):
x Two additional reviews and coordination of the required revisions for each version of the
AQIA (with the exception of Consultant’s initial review), which are necessary to ensure
legal defensibility in the FaVe of a challenge to the EIR.
7UDQVSRUWDWLRQ$QDO\VLVMemorandum:
x Coordinate with Hexagon 7UDQVSRUWDWLRQ&RQVXOWDQWV,QFto walk the City through their
peer review of the original 7UDQVSRUWDWLRQassessment and to ultimately prepare a new
assessment to support the EIR.
x Review and incorporate a new memorandum, prepared by Hexagon, into the EIR.
Page 254 of 439
EXHIBIT “D-1”
PAYMENT SCHEDULE
Consultant will reallocate funds within the existing budget and receive $32,252.05 in additional
funds, for a total contract amount of $207,252.05.
.
Page 255 of 439
City of Gilroy
Agreement/Contract Tracking
Today’s Date:
June 27, 2022 Your Name: Monica Sendejas
Contract
Type:
Services over $5k - Consultant Phone Number: 408-846-0266
Contract Effective Date:
(Date contract goes into effect)
6/27/2022
Contract Expiration Date: 12/30/2023
Contractor / Consultant Name:
(if an individual’s name, format as
last name, first name)
Circlepoint, Inc.
Contract Subject:
(no more than 100 characters)
Prepare an Environmental Impact Report (EIR) for the Gilroy Data Center
Project (AWS)
Contract Amount:
(Total Amount of contract. If no
amount, leave blank)
$175,000.00
By submitting this form, I confirm
this information is complete:
➢ Date of Contract
➢ Contractor/Consultant name and complete address
➢ Terms of the agreement (start date, completion date or “until
project completion”, cap of compensation to be paid)
➢ Scope of Services, Terms of Payment, Milestone Schedule and
exhibit(s) attached
➢ Taxpayer ID or Social Security # and Contractors License # if
applicable
➢ Contractor/Consultant signer’s name and title
➢ City Administrator or Department Head Name, City Clerk
(Attest), City Attorney (Approved as to Form)
Routing Steps for Electronic Signature
Risk Manager
City Attorney Approval As to Form
City Administrator or Department Head
City Clerk Attestation
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AGREEMENT FOR SERVICES
(For contracts over $5,000 - CONSULTANT)
This AGREEMENT made this 27th day of June, 2022, between:
CITY: City of Gilroy, having a principal place of business at
7351 Rosanna Street, Gilroy, California
and CONSULTANT: Circlepoint, Inc., having a principal place of business at 200 Webster
Street, Suite 200, Oakland, CA 94607.
ARTICLE 1. TERM OF AGREEMENT
This Agreement will become effective on June 27, 2022 and will continue in effect through
December 30, 2023 unless terminated in accordance with the provisions of Article 7 of this
Agreement.
Any lapse in insurance coverage as required by Article 5, Section D of this Agreement shall
terminate this Agreement regardless of any other provision stated herein. ______
Initial
ARTICLE 2. INDEPENDENT CONTRACTOR STATUS
It is the express intention of the parties that CONSULTANT is an independent contractor and not
an employee, agent, joint venturer or partner of CITY. Nothing in this Agreement shall be
interpreted or construed as creating or establishing the relationship of employer and employee
between CITY and CONSULTANT or any employee or agent of CONSULTANT. Both parties
acknowledge that CONSULTANT is not an employee for state or federal tax purposes.
CONSULTANT shall not be entitled to any of the rights or benefits afforded to CITY’S
employees, including, without limitation, disability or unemployment insurance, workers’
compensation, medical insurance, sick leave, retirement benefits or any other employment
benefits. CONSULTANT shall retain the right to perform services for others during the term of
this Agreement.
ARTICLE 3. SERVICES TO BE PERFORMED BY CONSULTANT
A. Specific Services
CONSULTANT agrees to: Perform the services as outlined in Exhibit “A” (“Specific
Provisions”) and Exhibit “B” (“Scope of Services”), within the time periods described in
Exhibit “C” (“Milestone Schedule”).
B. Method of Performing Services
CONSULTANT shall determine the method, details and means of performing the above -
described services. CITY shall have no right to, and shall not, control the manner or determine
the method of accomplishing CONSULTANT’S services.
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C. Employment of Assistants
CONSULTANT may, at the CONSULTANT’S own expense, employ such assistants as
CONSULTANT deems necessary to perform the services required of CONSULTANT by this
Agreement, subject to the prohibition against assignment and subcontracting contained in
Article 5 below. CITY may not control, direct, or supervise CONSULTANT’S assistants in the
performance of those services. CONSULTANT assumes full and sole responsibility for the
payment of all compensation and expenses of these assistants and for all state and federal income
tax, unemployment insurance, Social Security, disability insurance and other applicable
withholding.
D. Place of Work
CONSULTANT shall perform the services required by this Agreement at any place or location
and at such times as CONSULTANT shall determine is necessary to properly and timely perform
CONSULTANT’S services.
ARTICLE 4. COMPENSATION
A. Consideration
In consideration for the services to be performed by CONSULTANT, CITY agrees to pay
CONSULTANT the amounts set forth in Exhibit “D” (“Payment Schedule”). In no event
however shall the total compensation paid to CONSULTANT exceed $175,000 including a base
budget of $158,988 and a contingency budget of $16,012.
B. Invoices
CONSULTANT shall submit invoices for all services rendered.
C. Payment
Payment shall be due according to the payment schedule set forth in Exhibit “D”. No payment
will be made unless CONSULTANT has first provided City with a written receipt of invoice
describing the work performed and any approved direct expenses (as provided for in
Exhibit “A”, Section IV) incurred during the preceding period. If CITY objects to all or any
portion of any invoice, CITY shall notify CONSULTANT of the objection within thirty (30)
days from receipt of the invoice, give reasons for the objection, and pay that portion of the
invoice not in dispute. It shall not constitute a default or breach of this Agreement for CITY not
to pay any invoiced amounts to which it has objected until the objection has been resolved by
mutual agreement of the parties.
D. Expenses
CONSULTANT shall be responsible for all costs and expenses incident to the performance of
services for CITY, including but not limited to, all costs of equipment used or provided by
CONSULTANT, all fees, fines, licenses, bonds or taxes required of or imposed against
CONSULTANT and all other of CONSULTANT’S costs of doing business. CITY shall not be
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responsible for any expenses incurred by CONSULTANT in performing services for CITY,
except for those expenses constituting “direct expenses” referenced on Exhibit “A.”
ARTICLE 5. OBLIGATIONS OF CONSULTANT
A. Tools and Instrumentalities
CONSULTANT shall supply all tools and instrumentalities required to perform the services
under this Agreement at its sole cost and expense. CONSULTANT is not required to purchase
or rent any tools, equipment or services from CITY.
B. Workers’ Compensation
CONSULTANT agrees to provide workers’ compensation insurance for CONSULTANT’S
employees and agents and agrees to hold harmless, defend with counsel acceptable to CITY and
indemnify CITY, its officers, representatives, agents and employees from and against any and all
claims, suits, damages, costs, fees, demands, causes of action, losses, liabilities and expenses,
including without limitation reasonable attorneys’ fees, arising out of any injury, disability, or
death of any of CONSULTANT’S employees.
C. Indemnification of Liability, Duty to Defend
1. As to professional liability, to the fullest extent permitted by law,
CONSULTANT shall defend, through counsel approved by CITY (which approval shall not be
unreasonably withheld), indemnify and hold harmless CITY, its officers, representatives, agents
and employees against any and all suits, damages, costs, fees, claims, demands, causes of action,
losses, liabilities and expenses, including without limitation attorneys’ fees, to the extent arising
or resulting directly or indirectly from any willful or negligent acts, errors or omissions of
CONSULTANT or CONSULTANT’S assistants, employees or agents, including all claims
relating to the injury or death of any person or damage to any property.
2. As to other liability, to the fullest extent permitted by law, CONSULTANT shall
defend, through counsel approved by CITY (which approval shall not be unreasonably withheld),
indemnify and hold harmless CITY, its officers, representatives, agents and employees against
any and all suits, damages, costs, fees, claims, demands, causes of action, losses, liabilities and
expenses, including without limitation attorneys’ fees, arising or resulting directly or indirectly
from any act or omission of CONSULTANT or CONSULTANT’S assistants, employees or
agents, including all claims relating to the injury or death of any person or damage to any
property.
D. Insurance
In addition to any other obligations under this Agreement, CONSULTANT shall, at no cost to
CITY, obtain and maintain throughout the term of this Agreement: (a) Commercial Liability
Insurance on a per occurrence basis, including coverage for owned and non-owned automobiles,
with a minimum combined single limit coverage of $1,000,000 per occurrence for all damages
due to bodily injury, sickness or disease, or death to any person, and damage to property,
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including the loss of use thereof; and (b) Professional Liability Insurance (Errors & Omissions)
with a minimum coverage of $1,000,000 per occurrence or claim, and $2,000,000 aggregate;
provided however, Professional Liability Insurance written on a claims made basis must comply
with the requirements set forth below. Professional Liability Insurance written on a claims made
basis (including without limitation the initial policy obtained and all subsequent policies
purchased as renewals or replacements) must show the retroactive date, and the retroactive date
must be before the earlier of the effective date of the contract or the beginning of the contract
work. Claims made Professional Liability Insurance must be maintained, and written evidence
of insurance must be provided, for at least five (5) years after the completion of the contract
work. If claims made coverage is canceled or non-renewed, and not replaced with another
claims-made policy form with a retroactive date prior to the earlier of the effective date of the
contract or the beginning of the contract work, CONSULTANT must purchase so called
“extended reporting” or “tail” coverage for a minimum of five (5) years after completion of
work, which must also show a retroactive date that is before the earlier of the effective date of
the contract or the beginning of the contract work. As a condition precedent to CITY’S
obligations under this Agreement, CONSULTANT shall furnish written evidence of such
coverage (naming CITY, its officers and employees as additional insureds on the Comprehensive
Liability insurance policy referred to in (a) immediately above via a specific endorsement) and
requiring thirty (30) days written notice of policy lapse or cancellation, or of a material change in
policy terms.
E. Assignment
Notwithstanding any other provision of this Agreement, neither this Agreement nor any duties or
obligations of CONSULTANT under this Agreement may be assigned or subcontracted by
CONSULTANT without the prior written consent of CITY, which CITY may withhold in its
sole and absolute discretion.
F. State and Federal Taxes
As CONSULTANT is not CITY’S employee, CONSULTANT shall be responsible for paying
all required state and federal taxes. Without limiting the foregoing, CONSULTANT
acknowledges and agrees that:
• CITY will not withhold FICA (Social Security) from CONSULTANT’S
payments;
• CITY will not make state or federal unemployment insurance contributions on
CONSULTANT’S behalf;
• CITY will not withhold state or federal income tax from payment to
CONSULTANT;
• CITY will not make disability insurance contributions on behalf of
CONSULTANT;
• CITY will not obtain workers’ compensation insurance on behalf of
CONSULTANT.
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ARTICLE 6. OBLIGATIONS OF CITY
A. Cooperation of City
CITY agrees to respond to all reasonable requests of CONSULTANT and provide access, at
reasonable times following receipt by CITY of reasonable notice, to all documents reasonably
necessary to the performance of CONSULTANT’S duties under this Agreement.
B. Assignment
CITY may assign this Agreement or any duties or obligations thereunder to a su ccessor
governmental entity without the consent of CONSULTANT. Such assignment shall not release
CONSULTANT from any of CONSULTANT’S duties or obligations under this Agreement.
ARTICLE 7. TERMINATION OF AGREEMENT
A. Sale of Consultant’s Business/ Death of Consultant.
CONSULTANT shall notify CITY of the proposed sale of CONSULTANT’s business no later
than thirty (30) days prior to any such sale. CITY shall have the option of terminating this
Agreement within thirty (30) days after receiving such notice of sale. Any such CITY
termination pursuant to this Article 7.A shall be in writing and sent to the address for notices to
CONSULTANT set forth in Exhibit A, Subsection V.H., no later than thirty (30) days after
CITY’ receipt of such notice of sale.
If CONSULTANT is an individual, this Agreement shall be deemed automatically terminated
upon death of CONSULTANT.
B. Termination by City for Default of Consultant
Should CONSULTANT default in the performance of this Agreement or materially breach any
of its provisions, CITY, at CITY’S option, may terminate this Agreement by giving written
notification to CONSULTANT. For the purposes of this section, material breach of this
Agreement shall include, but not be limited to the following:
1. CONSULTANT’S failure to professionally and/or timely perform any of the
services contemplated by this Agreement.
2. CONSULTANT’S breach of any of its representations, warranties or covenants
contained in this Agreement.
CONSULTANT shall be entitled to payment only for work completed in accordance with the
terms of this Agreement through the date of the termination notice, as reasonably determined by
CITY, provided that such payment shall not exceed the amounts set forth in this Agreement for
the tasks described on Exhibit C” which have been fully, competently and timely rendered by
CONSULTANT. Notwithstanding the foregoing, if CITY terminates this Agreement due to
CONSULTANT’S default in the performance of this Agreement or material breach by
CONSULTANT of any of its provisions, then in addition to any other rights and remedies CITY
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may have, CONSULTANT shall reimburse CITY, within ten (10) days after demand, for any
and all costs and expenses incurred by CITY in order to complete the tasks constituting the scope
of work as described in this Agreement, to the extent such costs and expenses exceed the
amounts CITY would have been obligated to pay CONSULTANT for the performance of that
task pursuant to this Agreement.
C. Termination for Failure to Make Agreed-Upon Payments
Should CITY fail to pay CONSULTANT all or any part of the compensation set forth in Article
4 of this Agreement on the date due, then if and only if such nonpayment constitutes a default
under this Agreement, CONSULTANT, at the CONSULTANT’S option, may terminate this
Agreement if such default is not remedied by CITY within thirty (30) days after demand for such
payment is given by CONSULTANT to CITY.
D. Transition after Termination
Upon termination, CONSULTANT shall immediately stop work, unless cessation could
potentially cause any damage or harm to person or property, in which case CONSULTANT shall
cease such work as soon as it is safe to do so. CONSULTANT shall incur no further expenses in
connection with this Agreement. CONSULTANT shall promptly deliver to CITY all work done
toward completion of the services required hereunder, and shall act in such a manner as to
facilitate any the assumption of CONSULTANT’s duties by any new consultant hired by the
CITY to complete such services.
ARTICLE 8. GENERAL PROVISIONS
A. Amendment & Modification
No amendments, modifications, alterations or changes to the terms of this Agreement shall be
effective unless and until made in a writing signed by both parties hereto.
B. Americans with Disabilities Act of 1990
Throughout the term of this Agreement, the CONSULTANT shall comply fully with all
applicable provisions of the Americans with Disabilities Act of 1990 (“the Act”) in its current
form and as it may be amended from time to time. CONSULTANT shall also require such
compliance of all subcontractors performing work under this Agreement, subject to the
prohibition against assignment and subcontracting contained in Article 5 above. The
CONSULTANT shall defend with counsel acceptable to CITY, indemnify and hold harmless the
CITY OF GILROY, its officers, employees, agents and representatives from and against all suits,
claims, demands, damages, costs, causes of action, losses, liabilities, expenses and fees,
including without limitation reasonable attorneys’ fees, that may arise out of any violations of
the Act by the CONSULTANT, its subcontractors, or the officers, employees, agents or
representatives of either.
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C. Attorneys’ Fees
If any action at law or in equity, including an action for declaratory relief, is brought to enforce
or interpret the provisions of this Agreement, the prevailing party will be entitled to reasonable
attorneys’ fees, which may be set by the court in the same action or in a separate action brought
for that purpose, in addition to any other relief to which that party may be entitled.
D. Captions
The captions and headings of the various sections, paragraphs and subparagraphs of the
Agreement are for convenience only and shall not be considered nor referred to for resolving
questions of interpretation.
E. Compliance with Laws
The CONSULTANT shall keep itself informed of all State and National laws and all municipal
ordinances and regulations of the CITY which in any manner affect those engaged or employed
in the work, or the materials used in the work, or which in any way affect the conduct of the
work, and of all such orders and decrees of bodies or tribunals having any jurisdiction or
authority over the same. Without limiting the foregoing, CONSULTANT agrees to observe the
provisions of the Municipal Code of the CITY OF GILROY, obligating every contractor or
subcontractor under a contract or subcontract to the CITY OF GILROY for public works or for
goods or services to refrain from discriminatory employment or subcontracting practices on the
basis of the race, color, sex, religious creed, national origin, ancestry of any employee, applicant
for employment, or any potential subcontractor.
F. Conflict of Interest
CONSULTANT certifies that to the best of its knowledge, no CITY employee or office of any
public agency interested in this Agreement has any pecuniary interest in the business of
CONSULTANT and that no person associated with CONSULTANT has any interest that would
constitute a conflict of interest in any manner or degree as to the execution or performance of
this Agreement.
G. Entire Agreement
This Agreement supersedes any and all prior agreements, whether oral or written, between the
parties hereto with respect to the rendering of services by CONSULTANT for CITY and
contains all the covenants and agreements between the parties with respect to the renderin g of
such services in any manner whatsoever. Each party to this Agreement acknowledges that no
representations, inducements, promises or agreements, orally or otherwise, have been made by
any party, or anyone acting on behalf of any party, which are not embodied herein, and that no
other agreement, statement or promise not contained in this Agreement shall be valid or binding.
No other agreements or conversation with any officer, agent or employee of CITY prior to
execution of this Agreement shall affect or modify any of the terms or obligations contained in
any documents comprising this Agreement. Such other agreements or conversations shall be
considered as unofficial information and in no way binding upon CITY.
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H. Governing Law and Venue
This Agreement shall be governed by and construed in accordance with the laws of the State of
California without regard to the conflict of laws provisions of any jurisdiction. The exclusive
jurisdiction and venue with respect to any and all disputes arising hereunder shall be in state and
federal courts located in Santa Clara County, California.
I. Notices
Any notice to be given hereunder by either party to the other may be effected either by personal
delivery in writing or by mail, registered or certified, postage prepaid with return receipt
requested. Mailed notices shall be addressed to the parties at the addresses appearing in
Exhibit “A”, Section V.H. but each party may change the address by written notice in
accordance with this paragraph. Notices delivered personally will be deemed delivered as of
actual receipt; mailed notices will be deemed delivered as of three (3) days after mailing.
J. Partial Invalidity
If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void
or unenforceable, the remaining provisions will nevertheless continue in full force without being
impaired or invalidated in any way.
K. Time of the Essence
All dates and times referred to in this Agreement are of the essence.
L. Waiver
CONSULTANT agrees that waiver by CITY of any one or more of the conditions of
performance under this Agreement shall not be construed as waiver(s) of any other condition of
performance under this Agreement.
Executed at Gilroy, California, on the date and year first above written.
CONSULTANT: CITY:
CIRCLEPOINT, INC. CITY OF GILROY
By: By:
Name: Audrey Zagazeta Name: Jimmy Forbis
Title: President and CEO Title: City Administrator
Social Security or Taxpayer
Identification Number 94-3171809
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Approved as to Form ATTEST:
City Attorney City Clerk
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EXHIBIT “A”
SPECIFIC PROVISIONS
I. PROJECT MANAGER
CONSULTANT shall provide the services indicated on the attached Exhibit “B”, Scope of
Services (“Services”). (All exhibits referenced are incorporated herein by reference.) To
accomplish that end, CONSULTANT agrees to assign Andrew Metzger, who will act in the
capacity of Project Manager, and who will personally direct such Services.
Except as may be specified elsewhere in this Agreement, CONSULTANT shall furnish all
technical and professional services including labor, material, equipment, transportation,
supervision and expertise to perform all operations necessary and required to complete the
Services in accordance with the terms of this Agreement.
II. NOTICE TO PROCEED/COMPLETION OF SERVICE
A. NOTICE TO PROCEED
CONSULTANT shall commence the Services upon delivery to CONSULTANT of a written
“Notice to Proceed”, which Notice to Proceed shall be in the form of a written communication
from designated City contact person(s). Notice to Proceed may be in the form of e-mail, fax or
letter authorizing commencement of the Services. For purposes of this Agreement, Cindy
McCormick shall be the designated City contact person(s). Notice to Proceed shall be deemed to
have been delivered upon actual receipt by CONSULTANT or if otherwise delivered as provided
in the Section V.H. (“Notices”) of this Exhibit “A”.
B. COMPLETION OF SERVICES
When CITY determines that CONSULTANT has completed all of the Services in accordance
with the terms of this Agreement, CITY shall give CONSULTANT written Notice of Final
Acceptance, and CONSULTANT shall not incur any further costs hereunder. CONSULTANT
may request this determination of completion when, in its opinion, it has completed all of the
Services as required by the terms of this Agreement and, if so requested, CITY shall make this
determination within two (2) weeks of such request, or if CITY determines that CONSULTANT
has not completed all of such Services as required by this Agreement, CITY shall so inform
CONSULTANT within this two (2) week period.
III. PROGRESS SCHEDULE
The schedule for performance and completion of the Services will be as set forth in the attached
Exhibit “C”.
IV. PAYMENT OF FEES AND DIRECT EXPENSES
Payments shall be made to CONSULTANT as provided for in Article 4 of this Agreement.
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Direct expenses are charges and fees not included in Exhibit “B”. CITY shall be obligated to
pay only for those direct expenses which have been previously approved in writing by CITY.
CONSULTANT shall obtain written approval from CITY prior to incurring or billing of direct
expenses.
Copies of pertinent financial records, including invoices, will be included with the submission of
billing(s) for all direct expenses.
V. OTHER PROVISIONS
A. STANDARD OF WORKMANSHIP
CONSULTANT represents and warrants that it has the qualifications, skills and licenses
necessary to perform the Services, and its duties and obligations, expressed and implied,
contained herein, and CITY expressly relies upon CONSULTANT’S representations and
warranties regarding its skills, qualifications and licenses. CONSULTANT shall perform such
Services and duties in conformance to and consistent with the standards generally recognized as
being employed by professionals in the same discipline in the State of California.
Any plans, designs, specifications, estimates, calculations, reports and other documents furnished
under this Agreement shall be of a quality acceptable to CITY. The minimum criteria for
acceptance shall be a product of neat appearance, well-organized, technically and grammatically
correct, checked and having the maker and checker identified. The minimum standard of
appearance, organization and content of the drawings shall be that used by CITY for similar
purposes.
B. RESPONSIBILITY OF CONSULTANT
CONSULTANT shall be responsible for the professional quality, technical accuracy, and the
coordination of the Services furnished by it under this Agreement. CONSULTANT shall not be
responsible for the accuracy of any project or technical information provided by the CITY. The
CITY’S review, acceptance or payment for any of the Services shall not be construed to operate
as a waiver of any rights under this Agreement or of any cause of action arising out of the
performance of this Agreement, and CONSULTANT shall be and remain liable to CITY in
accordance with applicable law for all damages to CITY caused by CONSULTANT’S negligent
performance of any of the services furnished under this Agreement.
C. RIGHT OF CITY TO INSPECT RECORDS OF CONSULTANT
CITY, through its authorized employees, representatives or agents, shall have the right, at any
and all reasonable times, to audit the books and records (including, but not limited to, invoices,
vouchers, canceled checks, time cards, etc.) of CONSULTANT for the purpose of verifying any
and all charges made by CONSULTANT in connection with this Agreement. CONSULTANT
shall maintain for a minimum period of three (3) years (from the date of final payment to
CONSULTANT), or for any longer period required by law, sufficient books and records in
accordance with standard California accounting practices to establish the correctness of all
charges submitted to CITY by CONSULTANT, all of which shall be ma de available to CITY at
the CITY’s offices within five (5) business days after CITY’s request.
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D. CONFIDENTIALITY OF MATERIAL
All ideas, memoranda, specifications, plans, manufacturing procedures, data (including, but not
limited to, computer data and source code), drawings, descriptions, documents, discussions or
other information developed or received by or for CONSULTANT and all other written and oral
information developed or received by or for CONSULTANT and all other written and oral
information submitted to CONSULTANT in connection with the performance of this Agreement
shall be held confidential by CONSULTANT and shall not, without the prior written consent of
CITY, be used for any purposes other than the performance of the Services, nor be disclosed to
an entity not connected with the performance of the such Services. Nothing furnished to
CONSULTANT which is otherwise known to CONSULTANT or is or becomes generally
known to the related industry (other than that which becomes generally known as the result of
CONSULTANT’S disclosure thereof) shall be deemed confidential. CONSULTANT shall not
use CITY’S name or insignia, or distribute publicity pertaining to the services rendered under
this Agreement in any magazine, trade paper, newspaper or other medium without the express
written consent of CITY.
E. NO PLEDGING OF CITY’S CREDIT.
Under no circumstances shall CONSULTANT have the authority or power to pledge the credit
of CITY or incur any obligation in the name of CITY.
F. OWNERSHIP OF MATERIAL.
All material including, but not limited to, computer information, data and source code, sketches,
tracings, drawings, plans, diagrams, quantities, estimates, specifications, proposals, tests, maps,
calculations, photographs, reports and other material developed, collected, prepared (or caused to
be prepared) under this Agreement shall be the property of CITY, but CONSULTANT may
retain and use copies thereof subject to Section V.D of this Exhibit “A”.
CITY shall not be limited in any way in its use of said material at any time for any work,
whether or not associated with the City project for which the Services are performed. However,
CONSULTANT shall not be responsible for, and City shall indemnify CONSULTANT from,
damages resulting from the use of said material for work other than PROJECT, including, but
not limited to, the release of this material to third parties for work other than on PROJECT.
G. NO THIRD PARTY BENEFICIARY.
This Agreement shall not be construed or deemed to be an agreement for the benefit of any third
party or parties, and no third party or parties shall have any claim or right of action hereunder for
any cause whatsoever.
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H. NOTICES.
Notices are to be sent as follows:
CITY: Cindy McCormick
City of Gilroy
7351 Rosanna Street
Gilroy, CA 95020
CONSULTANT: Andrew Metzger
Circlepoint, Inc.
42 South First Street, Suite D
San Jose, CA 95113
I. FEDERAL FUNDING REQUIREMENTS.
If the box to the left of this sentence is checked, this Agreement involves federal
funding and the requirements of this Section V.I. apply.
If the box to the left of this sentence is checked, this Agreement does not involve
federal funding and the requirements of this Section V.I. do not apply.
1. DBE Program
CONSULTANT shall comply with the requirements of Title 49, Part 26, Code of Federal
Regulations (49 CFR 26) and the City-adopted Disadvantaged Business Enterprise programs.
2. Cost Principles
Federal Acquisition Regulations in Title 48, CFR 31, shall be used to determine the allowable
cost for individual items.
3. Covenant against Contingent Fees
The CONSULTANT warrants that he/she has not employed or retained any company or person,
other than a bona fide employee working for the CONSULTANT, to solicit or secure this
Agreement, and that he/she has not paid or agreed to pay any company or person, other than a
bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other
consideration, contingent upon or resulting from the award or formation of this Agreement. For
breach or violation of this warranty, the Local Agency shall have the right to annul this
Agreement without liability or, at its discretion, to deduct from the agreement price or
consideration, or otherwise recover, the full amount of such fee, commission, percentage,
brokerage fee, gift or contingent fee.
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EXHIBIT “B”
SCOPE OF SERVICES
Attached
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circlepoint 12
Exhibit B—Scope of Work
EXHIBIT B—SCOPE OF WORK
Thank you for this exciting opportunity to work with the City of Gilroy (City). We are pleased to provide this
proposal, which outlines Circlepoint’s approach to preparing an Environmental Impact Report (EIR) for the Gilroy
Data Center (project) proposed by Amazon Data Services (the Applicant).
PROJECT UNDERSTANDING
Circlepoint understands that the project will consist of the following components to be constructed in two
phases:
• Two data center buildings and one security building totaling approximately 438,500 square feet;
• Backup generating facilities to provide electricity to critical data center operations in the event of a loss of
utility power;
• Two battery energy storage systems;
• A new substation/switchyard and a double circuit transmission upgrade;
• A new recycled water pipeline;
• Ancillary utility infrastructure for connection to existing stormwater and potable water pipelines;
• Security fencing;
• General Site Grading, Stormwater and Landscaping.
Phase I will be a traditional data center set up, requiring the use of diesel-powered backup generators. Circlepoint
understands that the Applicant is committed to Tier-4 compliant backup generators, as required by the Bay Area
Air Quality Management District (BAAQMD). Phase II will utilize an emerging technology to provide backup energy
in the event of a power failure. Given that Phase I will have a maximum electrical demand of 49 MW and Phase II
would leverage an alternative energy supply instead of diesel generators, the California Energy Commission (CEC)
would not have jurisdiction over the project. Therefore, the project is not required to seek a Small Power Plant
Exemption (SPPE) from CEC’s jurisdiction, and the project can follow the normal CEQA clearance process at the
local level.
The project will require water for cooling when outside air temperatures exceed 83 degrees F. The data center
will be designed to use recycled water provided by the City of Gilroy, once available, and a potable water
connection will serve as a back-up source to the recycled water supply. Given the level of water demand required
for the project, both potable and recycled, it is critical that the availability of water resources to meet project
demand is adequately analyzed.
The project site’s former use for agricultural production indicates that vehicle miles traveled (VMT) generated
from construction and operations of the project would be considered net new to the project site. The project is
expected to include 25 employees to operate the data center and 37 employees to assemble the data equipment.
Circlepoint will use the peer-reviewed VMT analysis to carefully consider impacts.
APPROACH
process and environmental document as clear and straightforward as possible, so the general public and
agencies understand the process, analysis, and issues being addressed.
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Exhibit B—Scope of Work
Based on the Request for Proposal (RFP) Letter provided by the City, Circlepoint understands that the City
envisions preparing an Environmental Impact Report (EIR) that conservatively assesses the potential impacts of
the project. While other less robust environmental document options (such as an Initial Study/Mitigated Negative
Declaration) may also be feasible, Circlepoint agrees with the City’s preferred approach because an EIR will allow
maximum public and agency involvement and be more legally defensible in the event of a challenge. Circlepoint
anticipates that the project will face the greatest scrutiny surrounding impacts associated with water supply and
operation, and noise introduced to the project site. Strong project management will be required to execute the
preparation of a timely and meticulous document that will withstand legal and public scrutiny with regards to
these topics. This requires experience and the right skills which Circlepoint possesses based on our extensive
history working on data centers in Santa Clara, San José, and Los Angeles.
opportunities for environmental streamlining. The EIR could address topics such as Mineral Resources,
the CEQA Guidelines Section 15128.
Circlepoint understands the Applicant has submitted a detailed project description that includes a “mitigation
incorporated into the project design” approach. This approach is common within the CEC’s SPPE process, but
presents legal concerns from a local agency CEQA perspective (such as Lotus v. Department of Transportation
(223 Cal. App. 4th 645)). Circlepoint will work closely with the City to review the applicable standard conditions of
approval along with existing local, regional, state, and federal policies and best practices that could support the
use of some Applicant-provided measures as “project features.” Circlepoint will apply our robust understanding
impacts and discloses necessary mitigation.
QUALITY ASSURANCE/QUALITY CONTROL PROCESS
Circlepoint’s quality assurance/quality control (QA/QC) process ensures the continuing integrity and quality of all
services and deliverables. Our QA/QC process includes senior review responsibilities for both the Project
Manager and the Principal-in-Charge. The Project Manager directs and reviews project team work on deliverables
products before a work product is delivered to a client or printer. The following table summarizes the
management structure that Circlepoint uses to ensure the quality of every document we produce.
ROLE RESPONSIBILITIES
Principal-in-Charge • Overall quality control and quality assurance of all work products
Project Manager • Primary client contact
• Oversees document preparation and coordination with technical subconsultants
• Provides intermediate QA review and technical editing prior to PIC review
Senior Associate • Secondary client contact, often acting in a Deputy Project Manager capacity
• Coordinates information requests, delivery schedules, and day-to-day
communication with technical consultant
• Lead reviewer and proofreader for most documents
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Exhibit B—Scope of Work
ROLE RESPONSIBILITIES
Associate / Assistant • Authorship of individual document sections
• Research for document sections not covered by a technical report
• Technical editing / formatting / production of all work products
Coordinator / Graphics • Preparation of graphics and maps
WORK PLAN
TASK 1: KICKOFF AND MEETINGS
anticipates attendance at the following meetings:
•
• Twenty four (24) Bi-weekly Check In Meetings with City (Based on anticipated project schedule)
•
TASK 2: SCOPING MEETING AND NOTICE OF PREPARATION
Circlepoint will prepare a Notice of Preparation (NOP) to inform the public and applicable stakeholders that
environmental documentation is being prepared for the project. Consistent with Section 15082 of the CEQA
Guidelines, the NOP materials shall include a description of the project, the location of the project, and probable
impacts are anticipated, such as mineral and forestry resources. Following distribution of the NOP, Circlepoint will
work closely with the City to facilitate a Public Scoping Meeting and provide recommendations in meeting
response to the Public Scoping Meeting and the NOP and strategize with the City on incorporating these “known
issues” into the EIR.
TASK 3: PROJECT DESCRIPTION
Circlepoint will prepare and submit a project description for City review and approval. Circlepoint will build upon
the project description prepared by the Applicant and ensure it meets the requirements of CEQA Guidelines
Section 15124. Circlepoint anticipates that the existing project description contains the majority of information
needed for CEQA analysis. Circlepoint will revise the project description in response to one round of comments
from the City. Circlepoint will utilize the following background materials (to be provided by the City/Applicant) to
complete the project description:
• Preliminary geotechnical feasibility report
•
systems
• Commissioning test details (duration, number of generators) and maintenance testing plan
•
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Exhibit B—Scope of Work
• Utility “will-serve” letters for electrical and water utilities and/or supply assessments if required by the City or
utility provider
• Total anticipated power consumption (average, daily or annual)
• Total daily water demand ; can be prorated from annual demand
• Sanitary sewer capacity study, if required by City
• Arborist report, if required by City
• Construction assumptions, including duration, phasing, construction start and end months, and review of
construction equipment list
Key Deliverable: Project Description
TASK 4: PROJECT MANAGEMENT
Circlepoint will provide ongoing project management throughout the environmental review process including
maintain a project schedule and provide regular updates to the City. Circlepoint will also prepare monthly
progress reports to accompany monthly invoices containing the following information: the beginning and ending
dates of the billing period; budget summary including budget spent to date and budget remaining; and a Task
Summary for each work task, containing the name of the person doing the work, the hours spent by each person,
and a brief description of the work.
TASK 5: TECHNICAL STUDIES
Based on the background materials provided with the City’s RFP, Circlepoint understands that the Applicant has
provided several background documents for consideration including aesthetics, biological resources, cultural
resources, geology and soils, land use, mineral resources, public services, recreation, hazardous materials,
prepared by the Applicant and/or City:
• Air Quality Impact Assessment
• Natural Resources Memorandum
• Archaeological Literature Search
• Geotechnical Desktop Review
• Geotechnical Considerations Report
• Phase I Environmental Site Assessment
• Phase II Environmental Site Assessment
• Environmental Noise & Vibration Assessment
• Environmental Noise & Vibration Assessment Addendum
• Transportation Attachments, VMT Analysis, including Peer Review of VMT Assessment
• California Energy Commission Tribal Outreach Letters
• City of Gilroy Assessment of Water Supply
• Arborist Report
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Exhibit B—Scope of Work
Circlepoint will conduct a gap analysis to ensure each of these technical studies provides the information
necessary to support and complete the EIR per CEQA guidelines. If additional technical analysis is required,
Circlepoint will coordinate with the City to strategize on the best course of action. Additional studies would
require an amendment to this scope and fee. We assume all reports listed above will be provided to Circlepoint in
a format acceptable for use in supporting a CEQA document and can be publicly circulated.
TASK 6: DRAFT EIR
Circlepoint will prepare a Draft EIR consistent with CEQA Guidelines Article 9. The Draft EIR will meet all City
standards for content and formatting.
Task 6.1: Administrative Draft EIR
The background materials provided with the City’s RFP Letter included CEQA-related documents which assess and
analyze project impacts for a number of resources. Circlepoint will rely upon the analysis already prepared to the
prepare the setting, impacts, and mitigation discussions for each environmental topic area set forth in Appendix
G of the CEQA Guidelines. Circlepoint will prepare a summary of existing conditions, pertinent regulations, and a
description of the regional setting, placing special emphasis on any rare or unique environmental resources in
the project area. Circlepoint will review and reference relevant policies and regulations from the City’s General
Plan and Zoning Code, and other documents required for the analysis as applicable. The EIR will also include an
analysis of alternatives to the project, an assessment of cumulative impacts associated with the project, and a
description of comments received during the scoping period. Circlepoint assumes that up to three alternatives
will be evaluated in the EIR, including (for example) a reduced development alternative, a reduced backup electric
generation alternative, and/or a backup electric generation technology alternative. For the cumulative impacts
analysis, Circlepoint will use the City’s General Plan as a guide for reasonably foreseeable projects in the
surrounding area.
Circlepoint will prepare a draft mitigation monitoring and reporting program (MMRP) to be submitted with the
Administrative Draft EIR for City review. The draft MMRP will develop and present feasible mitigation for
monitoring each mitigation measure, and identify monitoring triggers and reporting frequency for each measure.
The Administrative Draft and MMRP will be provided in electronic formats to the City.
Key Deliverables: Administrative Draft EIR, draft MMRP
Task 6.2: Screencheck Draft EIR
Circlepoint will then provide clean, compiled PDF and MS Word versions of the screencheck draft EIR to verify that
Key Deliverables: Second Administrative Draft EIR, Screencheck Draft EIR.
Task 6.3: Public Draft EIR
comments and submit web-ready versions of the EIR and all associated appendices. Hardcopies of the EIR can
be provided on a time and materials basis, if requested by the City. Circlepoint will also prepare the combined
Notice of Availability/Release and a Notice of Completion in accordance with Section 15087 of the CEQA
Guidelines, and provide advice as needed to the City regarding distribution of the Draft EIR pursuant to CEQA
and City review procedures. Consistent with Section 15087, notice availability of the Draft EIR will be published
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Exhibit B—Scope of Work
project is to be located, and mailed to the owners and occupants of property contiguous to the parcel or
parcels on which the project is located.
The Draft EIR will be circulated for a minimum of 45 days. While public hearings are not required as an element of
the CEQA process, they are encouraged to facilitate the public commenting process and address known issues of
the project. Circlepoint recommends that the City hold a public hearing during the circulation period given the
anticipated public controversy surrounding the project. This scope includes a public hearing as an optional task.
OPTIONAL TASK: Public Hearing
Key Deliverables: Draft EIR, NOA, NOC
TASK 7: FINAL EIR
Task 7.1: Response to Public Comments
Circlepoint will prepare written responses to comments on the Draft EIR following the public review period.
Circlepoint assumes the City will provide copies of all written comments. Should the City decide to advance with
the public hearing, which is included in this scope as an optional task, Circlepoint will assist the City in recording
written and verbal comments at the hearing. Circlepoint will compile all comments with alpha-numeric codings
close of the comment period to discuss the best approach, which may include the use of master responses to
facilitate the response to similar or repeated comments. Comment responses will be incorporated to the Final EIR
for the City’s review.
Circlepoint hours listed in the proposed budget for responses to comments are an allowance. If an unusually
large volume of comments are received (over 15 distinct comment letters), Circlepoint will confer with the City to
determine an appropriate path forward. The scope and budget also assumes responses do not require
substantial additional research, analysis, or meetings with commenters.
Task 7.2: Final EIR
Circlepoint will prepare a Final EIR which includes responses to all public comments received during the
circulation period. Consistent with Section 15132 of the CEQA Guidelines, the Final EIR will comprise the following
elements:
• Project Description
• A Summary of the Environmental Process
•
• Responses to Comments, including a list of persons, organizations, and public agencies commenting on the
draft EIR; the comments received, and the City’s responses to each comment
• An Erratum to address any necessary changes to the Draft EIR that may result from public comments
• Appendices (as needed)
Based on up to two (2) sets of consolidated comments from the City, Circlepoint will revise the responses to
Key Deliverables: Response to Public Comments, Final EIR.
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Exhibit B—Scope of Work
ASSUMPTIONS
The following assumptions apply to this project:
Circlepoint anticipates responding to three (3) rounds of revisions from the City on the EIR including two (2)
administrative drafts and one (1) screencheck draft prior to publication.
Comments on draft documents will be provided to Circlepoint electronically using Microsoft Word’s Track
All submittals will be conducted electronically (PDF and Microsoft Word versions). Electronic versions will
be provided in both word and pdf format. Additional hard copies and electronic versions can be provided
upon request by the City.
Circlepoint assumes that all edits and revisions between the Draft and Final EIR would be minor in nature,
the Draft EIR may need to be recirculated pursuant to CEQA Guidelines Section 15088.5.
distribution for the Public Scoping Meeting. Should the City request additional support in this task, this can
be addressed in coordination with the City and the preparation of a scope addendum.
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EXHIBIT “C”
MILESTONE SCHEDULE
Attached
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Exhibit C—Milestone Schedule
EXHIBIT C—MILESTONE SCHEDULE
The Circlepoint team will initiate work on this project upon contract execution. Background research, site visits,
and reporting will commence immediately. The completion of the EIR process typically takes 10 to 12 months,
depending on the City’s review time.
MILESTONE ESTIMATED COMPLETION DATE
Mid-to-Late June, 2022
Receipt of Requested Data Early July, 2022
Submittal of Draft Project Description Late July, 2022
City Comments on Draft Project Description Mid-to-Late August, 2022
Finalization of Project Description August/September, 2022
Technical Reports Gap Analysis September, 2022
NOP Preparation September/October, 2022
City Reviews NOP materials Early-To-Mid October, 2022
Scoping Meeting Early November, 2022
Compilation of NOP Comments to be included in EIR Late November, 2022
Submittal of Administrative Draft EIR December, 2022
City Provides Comments on Administrative Draft EIR January 2023
Submittal of Second Administrative Draft EIR January/February, 2023
City Provides Comments on Second Administrative Draft EIR
(3 week review)
February, 2023
Submittal of Screencheck Draft EIR March, 2023
Public Circulation of Draft EIR March, 2023
Public Meetings (Optional) April, 2023
Meeting with City to discuss Public Comments received May, 2023
Submittal of First Draft of Final EIR May, 2023
City Review Provides Comments on First Draft of Final EIR
(3 week review)
June, 2023
Submittal of Final EIR June/July, 2023
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EXHIBIT “D”
PAYMENT SCHEDULE
Attached
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Exhibit D—Payment Schedule
EXHIBIT D—PAYMENT SCHEDULE
Circlepoint would complete the tasks described above for a not-to-exceed fee of $158,988.
M5528 Gilroy AWS Data Center
Tasks Principal
Comms
Sr. PM PM Sr. Assoc Associate
Assistant /
Coordinator
Sr. Web/
Graphics
Rates 252$ 197$ 173$ 138$ 118$ 103$ 144$
Task 1 Kickoff, Project Description, and other Meetings
1.1 Kick Off Meeting 1 - 4 3 - - 8 1,244.00$
1.2 Bi-Weekly Check In Meetings - - 24 24 - - - 48 7,464.00$
1.3 Planning Comissions/City Council Meetings 4 - 27 6 - - 37 6,570.00$
Subtotal Task 1 Kickoff, Project Description, a 5 - 55 33 - - - 93 15,278.00$
Task 2 Public Scoping and NOP
2.1 Public Scoping Meeting 1 4 2 2 8 2 19 2,608.00$
2.2 NOP materials 1 6 7 8 - 20 2,912.00$
Subtotal Task 2 Public Scoping and NOP 1 - 6 7 8 - - 39 5,520.00$
Task 3 Project Description
3.1 Project Description 2 - 10 8 8 6 - 34 4,878.00$
Subtotal Task 3 Project Description 2 - 10 8 8 6 - 34 4,878.00$
Task 4 Project Management
4.1 Project Management and Coordination 8 18 72 18 - - - 116 20,540.00$
Subtotal Task 4 Project Management 8 18 72 18 - - - 116 20,540.00$
Task 5 Technical Studies
5.1 Gap Analysis 4 - 20 18 15 - 57 8,580.00$
Subtotal Task 5 Technical Studies 4 - 20 18 15 - - 57 8,580.00$
Task 6 Admin Draft EIR
6.1 Admin Draft EIR 10 - 40 85 92 100 - 327 42,270.00$
6.2 Screencheck Draft EIR 4 - 20 30 40 50 - 144 18,500.00$
6.3 Public Draft EIR 4 - 20 28 38 38 - 126 16,440.00$
Subtotal Task 6 Admin Draft EIR 18 - 80 142 170 188 - 597 77,210.00$
Task 7 Final EIR
7.1 Response to Public Comments and Final EIR 2 - 20 20 22 22 - 85 11,386.00$
7.2 Final EIR 4 10 12 12 14 52 7,126.00$
Subtotal Task 7 Final EIR 2 - 20 20 22 22 - 137 18,512.00$
Labor Subtotal 37 18 257 240 215 216 - 1,072 150,518.00$
Labor Contingency -$
Total Labor 150,518.00$
ODCs
Travel 500.00$
Scoping Meeting (Printing, Materials, Misc)1,000.00$
Notification Mailer (NOA)5,000.00$
Display Ad Placement 1,200.00$
-$
-$
-$
-$
Subtotal ODCs 7,700.00$
10.0% Mark-Up on ODCs 770.00$
Total ODCs 8,470.00$
TOTAL 158,988.00$
Assumptions
Rates are effective through December 31, 2022 and are subject to annual escalation
Please see scope of work for detailed assumptions
Total
Hours
Total
Dollars
Circlepoint Budget
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City of Gilroy
STAFF REPORT
Agenda Item Title: Approve the Final Map for Greenfield Development, Tract
10666
Meeting Date: July 28, 2025
From: Jimmy Forbis, City Administrator
Department: Public Works
Submitted by: John Doughty, Public Works Director
Prepared by: Jorge Duran, Senior Civil Engineer
STRATEGIC PLAN GOALS: Promote Safe and Affordable Housing for All
RECOMMENDATION
Approve the Final Map for Greenfield Development, Tract 10666, APN 808-20-008.
EXECUTIVE SUMMARY
BACKGROUND
On November 5, 2018, the City Council approved tentative map (TM) 16-02 for James
Suner, creating 14 single-family lots and associated private streets that the
Homeowners Association will maintain from an 8.36-acre parcel. The property is located
at the northern terminus of Greenfield Drive, south of Uvas Creek, east of Las Animas
Elementary School/Glen Loma Ranch Specific Plan Area development, and east of the
Villagio residential development (APN 808-20-008) [Reference: Resolution No. 2018-44,
TM 16-02].
This project has received the following Tentative Map time extensions:
• Extension #1: 6/1/20: City/State automatic extension due to the COVID-19
pandemic: City Council Resolution 2020-23 extended projects through 5/31/21.
• Extension #2: 9/29/20: City/State automatic extension due to the COVID-19
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pandemic. AB 1561 provided 18-month extensions, with a new TM expiration of
11/30/22.
• Extension #3: 2/2/7/23: The City Council approved a 12-month extension, with a
new TM expiration date of 11/30/23.
• Extension #4: 2/5/24: The City Council approved a 12-month extension, with a
new TM expiration date of 11/30/24.
• Extension #5: 12/9/24: The City Council approved a 12-month extension, with a
new TM expiration date of 11/30/25.
ANALYSIS
The Suner Corporation is requesting approval of the Tract 10666 Greenfield Final Map,
right-of-way and public easement dedications, and construction of site improvements,
including: paving, curb, gutter, driveways, sidewalk, landscape, lighting, storm drain,
water, and sewer to serve the development. As part of the site improvements, the
Developer is required to provide Faithful Performance and Payment bonds of
$262,140.20 for 100% of the estimated construction cost of the improvements.
Staff have reviewed the Tract 10666 Final Map and determined that the Map is ready
for recording with Santa Clara County, once approved by the City Council.
ALTERNATIVES
The Council may deny the request and let the Tentative Map expire. Staff does not
recommend this alternative because the developer has met all conditions, and the map
is compliant with the California Subdivision Map Act.
FISCAL IMPACT/FUNDING SOURCE
There is no net impact to the General Fund. Plan check and inspection fees have been
collected to cover the costs associated with this action. The developer has submitted
bonding and insurance for the above-referenced site improvements and Final Map. All
the above-required improvements are part of the developer’s responsibility, and there
are no reimbursements required for this project.
PUBLIC OUTREACH
NEXT STEPS
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Attachments:
1. Final Map (Not Signed) - Tr 10666 2025 07 09
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7651 EIGLEBERRY STREET - GILROY, CA. 95020 - 408 842-2173
HANNA - BRUNETTI - CIVIL ENGINEERS AND LAND SURVEYORS
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HANNA - BRUNETTI - CIVIL ENGINEERS AND LAND SURVEYORS
7651 EIGLEBERRY STREET - GILROY, CA. 95020 - 408 842-2173
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7651 EIGLEBERRY STREET - GILROY, CA. 95020 - 408 842-2173
HANNA - BRUNETTI - CIVIL ENGINEERS AND LAND SURVEYORS
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City of Gilroy
STAFF REPORT
Agenda Item Title: Approve a Fifth Amendment to the Contract for CSG
Consultants, Inc., Increasing the Contract Amount by
$25,000, for On-Call Engineering Plan Review and City
Surveyor Services, for a Contract Total of $480,000
Meeting Date: July 28, 2025
From: Jimmy Forbis, City Administrator
Department: Public Works
Submitted by: John Doughty, Public Works Director
Prepared by: Jorge Duran, Senior Civil Engineer
STRATEGIC PLAN GOALS: Promote Economic Development Activities
Promote Safe and Affordable Housing for All
RECOMMENDATION
Approve a contract amendment to the agreement with CSG Consultants, Inc. to add
$25,000 for On-Call Engineering Plan Review and City Surveyor Services and authorize
the City Administrator to execute the amendment and associated documents.
EXECUTIVE SUMMARY
The Public Works Department (Department) oversees the review and approval of land
subdivision projects, compliance with the Subdivision Map Act, engineering plan review,
and recording land subdivision mapping documents. Since the Department does not
have an in-house Licensed Surveyor (City Surveyor), the Department fulfills this
statutory obligation through a specialized professional consultant, CSG Consultants,
Inc.
Due to a high volume of development applications during FY25, particularly those
involving final maps, the adopted budget of $100,000 for FY25 proved insufficient to
cover the costs. The contract increase of $25,000 will adequately enable staff to pay the
projected remaining invoices and close out the FY25 contract, resulting in a total annual
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cost of $125,000. Applicants pay the annual costs, and there is no direct General Fund
impact. No budgetary appropriations are needed as this increase will be absorbed by
the projected year-end savings.
BACKGROUND
The City Council awarded a three-year contract to CSG on August 4, 2020, for
engineering plan review and City Surveyor services. This agreement has been
amended four times since the original approval.
The Public Works Land Development Section is responsible for reviewing and
approving land development applications, land subdivisions, infrastructure
improvements, and construction projects according to the Gilroy City Code. To comply
with the Subdivision Map Act requirements, maintain timely project delivery, and meet
customer service expectations established by the City Council, the Department
supplements its staffing resources and City Surveyor services through professional
service contracts.
ANALYSIS
Due to a high number of development applications requiring City Surveyor Plan Review
services during FY25, the adopted budget of $100,000 for FY25 is insufficient to cover
the costs incurred in FY25. An additional contractual increase of $25,000 is needed for
FY25 to close out the contract year and ensure the City continues to provide the critical
services in Land Development Subdivision services. The final two months of the fiscal
year included work on several final maps, which accounted for much of the unexpected
year-end costs. The City continues to obtain cost reimbursements fully recoverable
through private development plan review fees.
ALTERNATIVES
The alternative to the staff recommendation is not to approve the amendment. Staff
does not recommend this option as the costs have been incurred, costs are being
covered by the applicants, and the City does not have a Licensed Surveyor to complete
such tasks.
FISCAL IMPACT/FUNDING SOURCE
The support services are primarily funded by the plan check and inspection fees paid by
private developers, and are received and expended within the Engineering Division in
the General Fund (100). Staff is requesting Council’s approval of the contractual
increase of $25,000 to cover incurred costs through June 30, 2025, and to pay out the
remaining invoices. No budgetary appropriations are needed as this increase will be
absorbed by the projected year-end savings.
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PUBLIC OUTREACH
NEXT STEPS
Attachments:
1. CSG Fifth Amendment
2. CSG On-Call Engineering and City Surveyor
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MDOLINGER\04706083
FIFTH AMENDMENT TO THE AGREEMENT FOR SERVICES BETWEEN THE CITY OF
GILROY AND CSG CONSULTANTS, INC.
This Fifth Amendment to the Agreement for Services (“Fifth Amendment”) is made and
entered into as of July 28, 2025 (“Effective Date”), by and between the City of Gilroy, a California
municipal corporation (“CITY”), and CSG Consultants, Inc. (“CONSULTANT”).
WHEREAS, the City of Gilroy, a municipal corporation (“City”), and CSG Consultants, Inc.
entered into that certain agreement entitled Fifth Amendment to the Agreement for Services Between
the City of Gilroy and CSG Consultants, Inc., effective on August 4, 2020, hereinafter referred to as
“Original Agreement”; and
WHEREAS, City and CSG Consultants, Inc. have determined it is in their mutual interest to
amend certain terms of the Original Agreement.
NOW, THEREFORE, FOR VALUABLE CONSIDERATION, THE PARTIES AGREE AS
FOLLOWS:
1. Article 1. TERM OF AGREEMENT of the Original Agreement shall be amended to read as
follows:
This Agreement will become effective on August 4, 2020, and will continue in effect through June 30,
2025, unless terminated in accordance with the provisions of Article 7 of this Agreement.
Any lapse in insurance coverage as required by Article 5, Section D of this Agreement shall terminate
this Agreement regardless of any other provision stated herein.
2. Article 4. COMPENSATION (Consideration) of the Original Agreement shall be amended to
read as follows:
Consideration
“In consideration for the services to be performed by CONTRACTOR, CITY agrees to pay
CONTRACTOR the amounts set forth in Exhibit “D” (“Payment Schedule”). In no event however
shall the total compensation paid to CONTRACTOR exceed $480,000.00.”
3. This Amendment shall be effective on July 28, 2025.
4. Except as expressly modified herein, all of the provisions of the Original Agreement shall
remain in full force and effect. In the case of any inconsistencies between the Original Agreement and
this Amendment, the terms of this Amendment shall control.
5. This Amendment may be executed in counterparts, each of which shall be deemed an original,
but all of which together shall constitute one and the same instrument.
IN WITNESS WHEREOF, the parties have caused this Amendment to be executed as of the
dates set forth besides their signatures below.
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MDOLINGER\04706083
CITY OF GILROY CSG CONSULTANTS, INC.
By: By:
[signature] [signature]
Jimmy Forbis Hatem Ahmed
[employee name] [name]
City Administrator Vice President
[title/department] [title]
Date: Date:
Approved as to Form ATTEST:
City Attorney City Clerk
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EXHIBIT “D”
PAYMENT SCHEDULE
CONSULTANT will invoice the CITY monthly for time spent conducting services on an as needed
basis. Total compensation shall not exceed the amount set forth under Article 4, Section A of
this agreement, unless CONSULTANT and CITY agree to do so by amendment.
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AGREEMENT FOR SERVICES
For contracts over $5,000 - CONSULTANT)
This AGREEMENT made this 15th day of October, 2020, between:
CITY: City of Gilroy, having a principal place of business at
7351 Rosanna Street, Gilroy, California
and CONSULTANT: CSG Consultants, Inc., having a principal place of business at 550 Pilgrim
Drive, Foster City, CA 94404.
ARTICLE 1. TERM OF AGREEMENT
This Agreement will become effective on 8/4/2020 and will continue in effect through 6/30/2021
unless terminated in accordance with the provisions of Article 7 of this Agreement.
Any lapse in insurance coverage as required by Article 5, Section D of this Agreement shall
terminate this Agreement regardless of any other provision stated herein. ______
Initial
ARTICLE 2. INDEPENDENT CONTRACTOR STATUS
It is the express intention of the parties that CONSULTANT is an independent contractor and not
an employee, agent, joint venturer or partner of CITY. Nothing in this Agreement shall be
interpreted or construed as creating or establishing the relationship of employer and employee
between CITY and CONSULTANT or any employee or agent of CONSULTANT. Both parties
acknowledge that CONSULTANT is not an employee for state or federal tax purposes.
CONSULTANT shall not be entitled to any of the rights or benefits afforded to CITY’S
employees, including, without limitation, disability or unemployment insurance, workers’
compensation, medical insurance, sick leave, retirement benefits or any other employment
benefits. CONSULTANT shall retain the right to perform services for others during the term of
this Agreement.
ARTICLE 3. SERVICES TO BE PERFORMED BY CONSULTANT
A. Specific Services
CONSULTANT agrees to: Perform the services as outlined in Exhibit “A” (“Specific
Provisions”) and Exhibit “B” (“Scope of Services”), within the time periods described in
Exhibit “C” (“Milestone Schedule”).
B. Method of Performing Services
CONSULTANT shall determine the method, details and means of performing the above -
described services. CITY shall have no right to, and shall not, control the manner or determine
the method of accomplishing CONSULTANT’S services.
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C. Employment of Assistants
CONSULTANT may, at the CONSULTANT’S own expense, employ such assistants as
CONSULTANT deems necessary to perform the services required of CONSULTANT by this
Agreement, subject to the prohibition against assignment and subcontracting contained in
Article 5 below. CITY may not control, direct, or supervise CONSULTANT’S assistants in the
performance of those services. CONSULTANT assumes full and sole responsibility for the
payment of all compensation and expenses of these assistants and for all state and federal income
tax, unemployment insurance, Social Security, disability insurance and other applicable
withholding.
D. Place of Work
CONSULTANT shall perform the services required by this Agreement at any place or location
and at such times as CONSULTANT shall determine is necessary to properly and timely perform
CONSULTANT’S services.
ARTICLE 4. COMPENSATION
A. Consideration
In consideration for the services to be performed by CONSULTANT, CITY agrees to pay
CONSULTANT the amounts set forth in Exhibit “D” (“Payment Schedule”). In no event
however shall the total compensation paid to CONSULTANT exceed $175,000.
B. Invoices
CONSULTANT shall submit invoices for all services rendered.
C. Payment
Payment shall be due according to the payment schedule set forth in Exhibit “D”. No payment
will be made unless CONSULTANT has first provided City with a written receipt of invoice
describing the work performed and any approved direct expenses (as provided for in
Exhibit “A”, Section IV) incurred during the preceding period. If CITY objects to all or any
portion of any invoice, CITY shall notify CONSULTANT of the objection within thirty (30)
days from receipt of the invoice, give reasons for the objection, and pay that portion of the
invoice not in dispute. It shall not constitute a default or breach of this Agreement for CITY not
to pay any invoiced amounts to which it has objected until the objection has been resolved by
mutual agreement of the parties.
D. Expenses
CONSULTANT shall be responsible for all costs and expenses incident to the performance of
services for CITY, including but not limited to, all costs of equipment used or provided by
CONSULTANT, all fees, fines, licenses, bonds or taxes required of or imposed against
CONSULTANT and all other of CONSULTANT’S costs of doing business. CITY shall not be
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responsible for any expenses incurred by CONSULTANT in performing services for CITY,
except for those expenses constituting “direct expenses” referenced on Exhibit “A.”
ARTICLE 5. OBLIGATIONS OF CONSULTANT
A. Tools and Instrumentalities
CONSULTANT shall supply all tools and instrumentalities required to perform the services
under this Agreement at its sole cost and expense. CONSULTANT is not required to purchase
or rent any tools, equipment or services from CITY.
B. Workers’ Compensation
CONSULTANT agrees to provide workers’ compensation insurance for CONSULTANT’S
employees and agents and agrees to hold harmless, defend with counsel acceptable to CITY and
indemnify CITY, its officers, representatives, agents and employees from and against any and all
claims, suits, damages, costs, fees, demands, causes of action, losses, liabilities and expenses,
including without limitation reasonable attorneys’ fees, arising out of any injury, disability, or
death of any of CONSULTANT’S employees.
C. Indemnification of Liability, Duty to Defend
1. As to professional liability, to the fullest extent permitted by law,
CONSULTANT shall defend, through counsel approved by CITY (which approval shall not be
unreasonably withheld), indemnify and hold harmless CITY, its officers, representatives, agents
and employees against any and all suits, damages, costs, fees, claims, demands, causes of action,
losses, liabilities and expenses, including without limitation attorneys’ fees, to the extent arising
or resulting directly or indirectly from any willful or negligent acts, errors or omissions of
CONSULTANT or CONSULTANT’S assistants, employees or agents, including all claims
relating to the injury or death of any person or damage to any property.
2. As to other liability, to the fullest extent permitted by law, CONSULTANT shall
defend, through counsel approved by CITY (which approval shall not be unreasonably withheld),
indemnify and hold harmless CITY, its officers, representatives, agents and employees against
any and all suits, damages, costs, fees, claims, demands, causes of action, losses, liabilities and
expenses, including without limitation attorneys’ fees, arising or resulting directly or indirectly
from any act or omission of CONSULTANT or CONSULTANT’S assistants, employees or
agents, including all claims relating to the injury or death of any person or damage to any
property.
D. Insurance
In addition to any other obligations under this Agreement, CONSULTANT shall, at no cost to
CITY, obtain and maintain throughout the term of this Agreement: (a) Commercial Liability
Insurance on a per occurrence basis, including coverage for owned and non-owned automobiles,
with a minimum combined single limit coverage of $1,000,000 per occurrence for all damages
due to bodily injury, sickness or disease, or death to any person, and damage to property,
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including the loss of use thereof; and (b) Professional Liability Insurance (Errors & Omissions)
with a minimum coverage of $1,000,000 per occurrence or claim, and $2,000,000 aggregate;
provided however, Professional Liability Insurance written on a claims made basis must comply
with the requirements set forth below. Professional Liability Insurance written on a claims made
basis (including without limitation the initial policy obtained and all subsequent policies
purchased as renewals or replacements) must show the retroactive date, and the retroactive date
must be before the earlier of the effective date of the contract or the beginning of the contract
work. Claims made Professional Liability Insurance must be maintained, and written evidence
of insurance must be provided, for at least five (5) years after the completion of the contract
work. If claims made coverage is canceled or non-renewed, and not replaced with another
claims-made policy form with a retroactive date prior to the earlier of the effective date of the
contract or the beginning of the contract work, CONSULTANT must purchase so called
extended reporting” or “tail” coverage for a minimum of five (5) years after completion of
work, which must also show a retroactive date that is before the earlier of the effective date of
the contract or the beginning of the contract work. As a condition precedent to CITY’S
obligations under this Agreement, CONSULTANT shall furnish written evidence of such
coverage (naming CITY, its officers and employees as additional insureds on the Comprehensive
Liability insurance policy referred to in (a) immediately above via a specific endorsement) and
requiring thirty (30) days written notice of policy lapse or cancellation, or of a material change in
policy terms.
E. Assignment
Notwithstanding any other provision of this Agreement, neither this Agreement nor any duties or
obligations of CONSULTANT under this Agreement may be assigned or subcontracted by
CONSULTANT without the prior written consent of CITY, which CITY may withhold in its
sole and absolute discretion.
F. State and Federal Taxes
As CONSULTANT is not CITY’S employee, CONSULTANT shall be responsible for paying
all required state and federal taxes. Without limiting the foregoing, CONSULTANT
acknowledges and agrees that:
CITY will not withhold FICA (Social Security) from CONSULTANT’S
payments;
CITY will not make state or federal unemployment insurance contributions on
CONSULTANT’S behalf;
CITY will not withhold state or federal income tax from payment to
CONSULTANT;
CITY will not make disability insurance contributions on behalf of
CONSULTANT;
CITY will not obtain workers’ compensation insurance on behalf of
CONSULTANT.
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ARTICLE 6. OBLIGATIONS OF CITY
A. Cooperation of City
CITY agrees to respond to all reasonable requests of CONSULTANT and provide access, at
reasonable times following receipt by CITY of reasonable notice, to all documents reasonably
necessary to the performance of CONSULTANT’S duties under this Agreement.
B. Assignment
CITY may assign this Agreement or any duties or obligations thereunder to a successor
governmental entity without the consent of CONSULTANT. Such assignment shall not release
CONSULTANT from any of CONSULTANT’S duties or obligations under this Agreement.
ARTICLE 7. TERMINATION OF AGREEMENT
A. Sale of Consultant’s Business/ Death of Consultant.
CONSULTANT shall notify CITY of the proposed sale of CONSULTANT’s business no later
than thirty (30) days prior to any such sale. CITY shall have the option of terminating this
Agreement within thirty (30) days after receiving such notice of sale. Any such CITY
termination pursuant to this Article 7.A shall be in writing and sent to the address for notices to
CONSULTANT set forth in Exhibit A, Subsection V.H., no later than thirty (30) days after
CITY’ receipt of such notice of sale.
If CONSULTANT is an individual, this Agreement shall be deemed automatically terminated
upon death of CONSULTANT.
B. Termination by City for Default of Consultant
Should CONSULTANT default in the performance of this Agreement or materially breach any
of its provisions, CITY, at CITY’S option, may terminate this Agreement by giving written
notification to CONSULTANT. For the purposes of this section, material breach of this
Agreement shall include, but not be limited to the following:
1. CONSULTANT’S failure to professionally and/or timely perform any of the
services contemplated by this Agreement.
2. CONSULTANT’S breach of any of its representations, warranties or covenants
contained in this Agreement.
CONSULTANT shall be entitled to payment only for work completed in accordance with the
terms of this Agreement through the date of the termination notice, as reasonably determined by
CITY, provided that such payment shall not exceed the amounts set forth in this Agreement for
the tasks described on Exhibit C” which have been fully, competently and timely rendered by
CONSULTANT. Notwithstanding the foregoing, if CITY terminates this Agreement due to
CONSULTANT’S default in the performance of this Agreement or material breach by
CONSULTANT of any of its provisions, then in addition to any other rights and remedies CITY
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may have, CONSULTANT shall reimburse CITY, within ten (10) days after demand, for any
and all costs and expenses incurred by CITY in order to complete the tasks constituting the scope
of work as described in this Agreement, to the extent such costs and expenses exceed the
amounts CITY would have been obligated to pay CONSULTANT for the performance of that
task pursuant to this Agreement.
C. Termination for Failure to Make Agreed-Upon Payments
Should CITY fail to pay CONSULTANT all or any part of the compensation set forth in Article
4 of this Agreement on the date due, then if and only if such nonpayment constitutes a default
under this Agreement, CONSULTANT, at the CONSULTANT’S option, may terminate this
Agreement if such default is not remedied by CITY within thirty (30) days after demand for such
payment is given by CONSULTANT to CITY.
D. Transition after Termination
Upon termination, CONSULTANT shall immediately stop work, unless cessation could
potentially cause any damage or harm to person or property, in which case CONSULTANT shall
cease such work as soon as it is safe to do so. CONSULTANT shall incur no further expenses in
connection with this Agreement. CONSULTANT shall promptly deliver to CITY all work done
toward completion of the services required hereunder, and shall act in such a manner as to
facilitate any the assumption of CONSULTANT’s duties by any new consultant hired by the
CITY to complete such services.
ARTICLE 8. GENERAL PROVISIONS
A. Amendment & Modification
No amendments, modifications, alterations or changes to the terms of this Agreement shall be
effective unless and until made in a writing signed by both parties hereto.
B. Americans with Disabilities Act of 1990
Throughout the term of this Agreement, the CONSULTANT shall comply fully with all
applicable provisions of the Americans with Disabilities Act of 1990 (“the Act”) in its current
form and as it may be amended from time to time. CONSULTANT shall also require such
compliance of all subcontractors performing work under this Agreement, subject to the
prohibition against assignment and subcontracting contained in Article 5 above. The
CONSULTANT shall defend with counsel acceptable to CITY, indemnify and hold harmless the
CITY OF GILROY, its officers, employees, agents and representatives from and against all suits,
claims, demands, damages, costs, causes of action, losses, liabilities, expenses and fees,
including without limitation reasonable attorneys’ fees, that may arise out of any violations of
the Act by the CONSULTANT, its subcontractors, or the officers, employees, agents or
representatives of either.
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C. Attorneys’ Fees
If any action at law or in equity, including an action for declaratory relief, is brought to enforce
or interpret the provisions of this Agreement, the prevailing party will be entitled to reasonable
attorneys’ fees, which may be set by the court in the same action or in a separate action brought
for that purpose, in addition to any other relief to which that party may be entitled.
D. Captions
The captions and headings of the various sections, paragraphs and subparagraphs of the
Agreement are for convenience only and shall not be considered nor referred to for resolving
questions of interpretation.
E. Compliance with Laws
The CONSULTANT shall keep itself informed of all State and National laws and all municipal
ordinances and regulations of the CITY which in any manner affect those engaged or employed
in the work, or the materials used in the work, or which in any way affect the conduct of the
work, and of all such orders and decrees of bodies or tribunals having any jurisdiction or
authority over the same. Without limiting the foregoing, CONSULTANT agrees to observe the
provisions of the Municipal Code of the CITY OF GILROY, obligating every contractor or
subcontractor under a contract or subcontract to the CITY OF GILROY for public works or for
goods or services to refrain from discriminatory employment or subcontracting practices on the
basis of the race, color, sex, religious creed, national origin, ancestry of any employee, applicant
for employment, or any potential subcontractor.
F. Conflict of Interest
CONSULTANT certifies that to the best of its knowledge, no CITY employee or office of any
public agency interested in this Agreement has any pecuniary interest in the business of
CONSULTANT and that no person associated with CONSULTANT has any interest that would
constitute a conflict of interest in any manner or degree as to the execution or performance of
this Agreement.
G. Entire Agreement
This Agreement supersedes any and all prior agreements, whether oral or written, between the
parties hereto with respect to the rendering of services by CONSULTANT for CITY and
contains all the covenants and agreements between the parties with respect to the rendering of
such services in any manner whatsoever. Each party to this Agreement acknowledges that no
representations, inducements, promises or agreements, orally or otherwise, have been made by
any party, or anyone acting on behalf of any party, which are not embodied herein, and that no
other agreement, statement or promise not contained in this Agreement shall be valid or binding.
No other agreements or conversation with any officer, agent or employee of CITY prior to
execution of this Agreement shall affect or modify any of the terms or obligations contained in
any documents comprising this Agreement. Such other agreements or conversations shall be
considered as unofficial information and in no way binding upon CITY.
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H. Governing Law and Venue
This Agreement shall be governed by and construed in accordance with the laws of the State of
California without regard to the conflict of laws provisions of any jurisdiction. The exclusive
jurisdiction and venue with respect to any and all disputes arising hereunder shall be in state and
federal courts located in Santa Clara County, California.
I. Notices
Any notice to be given hereunder by either party to the other may be effected either by personal
delivery in writing or by mail, registered or certified, postage prepaid with return receipt
requested. Mailed notices shall be addressed to the parties at the addresses appearing in
Exhibit “A”, Section V.H. but each party may change the address by written notice in
accordance with this paragraph. Notices delivered personally will be deemed delivered as of
actual receipt; mailed notices will be deemed delivered as of three (3) days after mailing.
J. Partial Invalidity
If any provision in this Agreement is held by a court of competent jurisdiction to b e invalid, void
or unenforceable, the remaining provisions will nevertheless continue in full force without being
impaired or invalidated in any way.
K. Time of the Essence
All dates and times referred to in this Agreement are of the essence.
L. Waiver
CONSULTANT agrees that waiver by CITY of any one or more of the conditions of
performance under this Agreement shall not be construed as waiver(s) of any other condition of
performance under this Agreement.
Executed at Gilroy, California, on the date and year first above written.
CONSULTANT: CITY:
CSG CONSULTANTS, INC. CITY OF GILROY
By: By:
Name: Cyrus Kianpour, P.E., P.L.S Name: Jimmy Forbis
Title: President Title: City Administrator
Social Security or Taxpayer
Identification Number 91-2053749
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Approved as to Form ATTEST:
City Attorney City Clerk
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EXHIBIT “A”
SPECIFIC PROVISIONS
I. PROJECT MANAGER
CONSULTANT shall provide the services indicated on the attached Exhibit “B”, Scope of
Services (“Services”). (All exhibits referenced are incorporated herein by reference.) To
accomplish that end, CONSULTANT agrees to assign Hatem Ahmed, who will act in the
capacity of Project Manager, and who will personally direct such Services.
Except as may be specified elsewhere in this Agreement, CONSULTANT shall furnish all
technical and professional services including labor, material, equipment, transportation,
supervision and expertise to perform all operations necessary and required to complete the
Services in accordance with the terms of this Agreement.
II. NOTICE TO PROCEED/COMPLETION OF SERVICE
A. NOTICE TO PROCEED
CONSULTANT shall commence the Services upon delivery to CONSULTANT of a written
Notice to Proceed”, which Notice to Proceed shall be in the form of a written communication
from designated City contact person(s). Notice to Proceed may be in the form of e-mail, fax or
letter authorizing commencement of the Services. For purposes of this Agreement, Jorge Duran
shall be the designated City contact person(s). Notice to Proceed shall be deemed to have been
delivered upon actual receipt by CONSULTANT or if otherwise delivered as provided in the
Section V.H. (“Notices”) of this Exhibit “A”.
B. COMPLETION OF SERVICES
When CITY determines that CONSULTANT has completed all of the Services in accordance
with the terms of this Agreement, CITY shall give CONSULTANT written Notice of Final
Acceptance, and CONSULTANT shall not incur any further costs hereunder. CONSULTANT
may request this determination of completion when, in its opinion, it has completed all of the
Services as required by the terms of this Agreement and, if so requested, CITY shall make this
determination within two (2) weeks of such request, or if CITY determines that CONSULTANT
has not completed all of such Services as required by this Agreement, CITY shall so inform
CONSULTANT within this two (2) week period.
III. PROGRESS SCHEDULE
The schedule for performance and completion of the Services will be as set forth in the attached
Exhibit “C”.
IV. PAYMENT OF FEES AND DIRECT EXPENSES
Payments shall be made to CONSULTANT as provided for in Article 4 of this Agreement.
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Direct expenses are charges and fees not included in Exhibit “B”. CITY shall be obligated to
pay only for those direct expenses which have been previousl y approved in writing by CITY.
CONSULTANT shall obtain written approval from CITY prior to incurring or billing of direct
expenses.
Copies of pertinent financial records, including invoices, will be included with the submission of
billing(s) for all direct expenses.
V. OTHER PROVISIONS
A. STANDARD OF WORKMANSHIP
CONSULTANT represents and warrants that it has the qualifications, skills and licenses
necessary to perform the Services, and its duties and obligations, expressed and implied,
contained herein, and CITY expressly relies upon CONSULTANT’S representations and
warranties regarding its skills, qualifications and licenses. CONSULTANT shall perform such
Services and duties in conformance to and consistent with the standards generally recognized as
being employed by professionals in the same discipline in the State of California.
Any plans, designs, specifications, estimates, calculations, reports and other documents furnished
under this Agreement shall be of a quality acceptable to CITY. The minimum criteria for
acceptance shall be a product of neat appearance, well-organized, technically and grammatically
correct, checked and having the maker and checker identified. The minimum standard of
appearance, organization and content of the drawings shall be that used by CITY for similar
purposes.
B. RESPONSIBILITY OF CONSULTANT
CONSULTANT shall be responsible for the professional quality, technical accuracy, and the
coordination of the Services furnished by it under this Agreement. CONSULTANT shall not be
responsible for the accuracy of any project or technical information provided by the CITY. The
CITY’S review, acceptance or payment for any of the Services shall not be construed to operate
as a waiver of any rights under this Agreement or of any cause of action ari sing out of the
performance of this Agreement, and CONSULTANT shall be and remain liable to CITY in
accordance with applicable law for all damages to CITY caused by CONSULTANT’S negligent
performance of any of the services furnished under this Agreement.
C. RIGHT OF CITY TO INSPECT RECORDS OF CONSULTANT
CITY, through its authorized employees, representatives or agents, shall have the right, at any
and all reasonable times, to audit the books and records (including, but not limited to, invoices,
vouchers, canceled checks, time cards, etc.) of CONSULTANT for the purpose of verifying any
and all charges made by CONSULTANT in connection with this Agreement. CONSULTANT
shall maintain for a minimum period of three (3) years (from the date of final payment to
CONSULTANT), or for any longer period required by law, sufficient books and records in
accordance with standard California accounting practices to establish the correctness of all
charges submitted to CITY by CONSULTANT, all of which shall be made available to CITY at
the CITY’s offices within five (5) business days after CITY’s request.
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D. CONFIDENTIALITY OF MATERIAL
All ideas, memoranda, specifications, plans, manufacturing procedures, data (including, but not
limited to, computer data and source code), drawings, descriptions, documents, discussions or
other information developed or received by or for CONSULTANT and all other written and oral
information developed or received by or for CONSULTANT and all other written and oral
information submitted to CONSULTANT in connection with the performance of this Agreement
shall be held confidential by CONSULTANT and shall not, without the prior written consent of
CITY, be used for any purposes other than the performance of the Services, nor be disclosed to
an entity not connected with the performance of the such Services. Nothing furnished to
CONSULTANT which is otherwise known to CONSULTANT or is or becomes generally
known to the related industry (other than that which becomes generally known as the result of
CONSULTANT’S disclosure thereof) shall be deemed confidential. CONSULTANT shall not
use CITY’S name or insignia, or distribute publicity pertaining to the services rendered under
this Agreement in any magazine, trade paper, newspaper or other medium without the express
written consent of CITY.
E. NO PLEDGING OF CITY’S CREDIT.
Under no circumstances shall CONSULTANT have the authority or power to pledge the credit
of CITY or incur any obligation in the name of CITY.
F. OWNERSHIP OF MATERIAL.
All material including, but not limited to, computer information, data and source code, sketches,
tracings, drawings, plans, diagrams, quantities, estimates, specifications, proposals, tests, maps,
calculations, photographs, reports and other material developed, collected, prepared (or caused to
be prepared) under this Agreement shall be the property of CITY, but CONSULTANT may
retain and use copies thereof subject to Section V.D of this Exhibit “A”.
CITY shall not be limited in any way in its use of said material at any time for any work,
whether or not associated with the City project for which the Services are performed. However,
CONSULTANT shall not be responsible for, and City shall indemnify CONSULTANT from,
damages resulting from the use of said material for work other than PROJECT, including, but
not limited to, the release of this material to third parties for work other than on PROJECT.
G. NO THIRD PARTY BENEFICIARY.
This Agreement shall not be construed or deemed to be an agreement for the benefit of any third
party or parties, and no third party or parties shall have any claim or right of action hereunder for
any cause whatsoever.
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H. NOTICES.
Notices are to be sent as follows:
CITY: Jorge Duran
City of Gilroy
7351 Rosanna Street
Gilroy, CA 95020
CONSULTANT: Hatem Ahmed
CSG Consultants, Inc.
550 Pilgrim Drive
Foster City, CA 94404
I. FEDERAL FUNDING REQUIREMENTS.
If the box to the left of this sentence is checked, this Agreement involves federal
funding and the requirements of this Section V.I. apply.
If the box to the left of this sentence is checked, this Agreement does not involve
federal funding and the requirements of this Section V.I. do not apply.
1. DBE Program
CONSULTANT shall comply with the requirements of Title 49, Part 26, Code of Federal
Regulations (49 CFR 26) and the City-adopted Disadvantaged Business Enterprise programs.
2. Cost Principles
Federal Acquisition Regulations in Title 48, CFR 31, shall be used to determine the allowable
cost for individual items.
3. Covenant against Contingent Fees
The CONSULTANT warrants that he/she has not employed or retained any company or person,
other than a bona fide employee working for the CONSULTANT, to solicit or secure this
Agreement, and that he/she has not paid or agreed to pay any company or person, other than a
bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other
consideration, contingent upon or resulting from the award or formation of this Agreement. For
breach or violation of this warranty, the Local Agency shall have the right to annul this
Agreement without liability or, at its discretion, to deduct from the agreement price or
consideration, or otherwise recover, the full amount of such fee, commission, percentage,
brokerage fee, gift or contingent fee.
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EXHIBIT “B”
SCOPE OF SERVICES
Development Plan Review
Review tentative maps, tentative parcel maps, architectural review, improvement plans,
building development applications, technical reports, studies, and other application documents.
Coordinate review with other CITY staff and/or outside agencies as needed.
Attend follow-up meetings with CITY Planning Divison staff, the applicant, or others as
needed to resolve issues regarding the proposal. Review subsequent submittals of the proposal.
Prepare conditions of approval for project and submit to CITY Planning Division.
Surveyor Map Review
Review final maps, parcel maps, tentative maps, tentative parcel maps, lot line adjustments, lot
mergers, street vacations, and any other surveyor functions needed.
Plan Review includes evaluation of required records, studies, and additional materials
submitted by the design professional. Confirm that plans conform to CITY standard design
criteria, the CITY Municipal Code, and Subdivision Map Act.
Each plan review will be accompanied with a letter summarizing the red-line comments
addressed to the applicant’s engineer, with a copy to CITY staff and the applicant. A complete
red-lined set of drawings and any reports will be returned to the design professionals for use in
their corrections. The comment summary letter and red-lined plan sheets will be scanned by the
design consultant within 24 hours and electronic copy provided to the CONSULTANT.
When requested by CITY staff, the consultant will meet with the applicant/representative and
CITY staff to review comments or to delineate the standards which are not being met, in order to
facilitate timely completion of the review and meeting the maximum goal of two plan checks.
CONSULTANT will accept and review subsequent submittals electronically, when feasible, in
order to expedite the review process.
Staffing
All plan reviews will be conducted by a State of California licensed Surveyor or by a civil
engineer licensed to practice land surveying in the State of California.
Each plan review is assigned to a design plan reviewer with oversight by CITY staff. The
assigned plan reviewer will be committed to the project and will furnish all subsequent reviews
for the project.
CONSULTANT plan review staff will be available for applicant inquiries or conferences
during normal business hours, Monday through Friday, form 8:00AM through 5:00PM. Web
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conferences, fax, and conference calls are other forms of communications between
CONSULTANT and CITY Staff.
Plan Check Time Lines
CITY staff will notify the CONSULTANT ten (10) days in advanced of a plan submittal, and
provide a summary of the project and plan submittal. Within 2 (two) days, the CONSULTANT
will provide CITY staff with a time estimate to complete the plan review.
CONSULTANT shall achieve quality plan review while maintaining consistently superior
turnaround times. CONSULTANT shall perform plan review within the following time lines,
stated in working days, upon receipt of complete application package: fifteen (15) days for first
plan checks and ten (10) days for re-checks/back checks. Electronic review of plan revisions
submitted in response to prior comments can be performed in order to expedite the review
process.
Accelerated Plan Review
If required by the CITY, CONSULTANT will have the ability to perform plan review services
within and accelerated time frame. This will be negotiated between the applicant, the CITY’s
Land Development Engineer, and CONSULTANT. In most cases, CONSULTANT will
complete initial plan review in fewer than ten working days (five working days for rechecks).
However, it is understood that some plans may require additional time. In those instances,
CONSULTANT shall notify and receive approval by the CITY of the expected processing time
prior to performing the plan review.
Online Plan Check Status
CONSULTANT shall make available online services to enable C ITY and authorized applicants
to determine the status of plan checks.
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EXHIBIT “C”
MILESTONE SCHEDULE
Development of hard-and-fast schedules for completion of development review and plan review
work is difficult as timing and scope of projects is not always known. CONSULTANT will
perform turnaround times based upon the agreed-upon polices and standards established and
agreed by the CITY and CONSULTANT. Turnaround times include pickup, Quality
Assurance/Quality Control, and delivery to CITY.
CONSULTANT will attempt to reduce the need for formal resubmittals to the City by reviewing
electronic submittals of revisions provided directly to CONSULTANT. Turnaround times would
vary based on the scope of the review, but would typically be returned within one to two working
days.
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EXHIBIT “D”
PAYMENT SCHEDULE
CONSULTANT will invoice the CITY monthly for time spent conducting services on an as-
needed basis. Total compensation shall not exceed the amount set forth under Article 4, Section A of
this agreement, unless CONSULTANT and CITY agree to do so by amendment.
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City of Gilroy
STAFF REPORT
Agenda Item Title: Claim of Nancy Cruz (The City Administrator recommends a
"yes" vote under the Consent Calendar shall constitute
denial of the claim)
Meeting Date: July 28, 2025
From: Jimmy Forbis, City Administrator
Department: Administrative Services
Submitted by: LeeAnn McPhillips, Assistant City Administrator/HR Director
Prepared by: LeeAnn McPhillips, Assistant City Administrator/HR Director
STRATEGIC PLAN GOALS: Not Applicable
RECOMMENDATION
Based on the recommendation from Municipal Pooling Authority (MPA) and/or legal
counsel, this claim is recommended for rejection.
EXECUTIVE SUMMARY
Based on the recommendation from Municipal Pooling Authority (MPA) and/or legal
counsel, the following claim is submitted to the City Council for rejection at the July 28,
2025 meeting:
•Claim of Nancy Cruz
Attachments:
1. Claim for Nancy Cruz
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City of Gilroy
STAFF REPORT
Agenda Item Title: Approve the First Amendment to the Agreement with Cal-
West Lighting & Signal Maintenance, Inc. for Streetlight and
Traffic Signal Maintenance Services
Meeting Date: July 28, 2025
From: Jimmy Forbis, City Administrator
Department: Public Works
Submitted by: John Doughty, Public Works Director
Prepared by: Julie Oates, Engineer
STRATEGIC PLAN GOALS: Maintain and Improve City Infrastructure
RECOMMENDATION
Approve the first amendment to the agreement with Cal-West Lighting & Signal
Maintenance, Inc. to add $77,196.31 for Streetlight and Traffic Signal Maintenance
Services and authorize the City Administrator to execute the amendment and
associated documents.
EXECUTIVE SUMMARY
The Public Works Department (Department) oversees the operation and maintenance
of the City’s streetlights, traffic signals, USA dig alert markings, on-call repair services,
and other related tasks. Since the Department does not have internal staff dedicated to
these tasks, the Department fulfills this need with the help of a specialized maintenance
contractor, Cal-West Lighting & Signal Maintenance, Inc. (Cal-West).
Due to an unusually high number of incidents requiring repairs during FY25, the
contract amount of $337,596 for FY25 is not enough to cover the full FY25 costs. With
an additional budget of $77,196.31 needed for FY25, the total cost for FY25 will be
$414,792.31.
The proposed amendment to add $77,196.31 to the contract covers the unanticipated
costs during the fiscal year which were necessary to ensure that the City was able to
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provide critical services for the operation and maintenance of the City’s streetlights,
traffic signals, USA dig alert markings, on-call repair services, and other related tasks.
BACKGROUND
The City Council awarded a three-year contract to Cal-West on June 17, 2024. The
work includes routine maintenance and repairs of the City’s streetlights and traffic
signals, and responding to calls for USA dig alert markings. The total contract amount
for three years was $1,064,272.
• FY25: $337,596
• FY26: $354,476
• FY27: $372,200
• Total: $1,064,272
The equipment covered under this agreement includes thirty-three (33) City-owned
traffic signal systems, eleven (11) Caltrans - owned traffic signal systems, eleven (11)
Rectangular Rapid Flashing Beacon (RRFB) crosswalks, two (2) pedestrian hybrid
beacons, four (4) solar-powered speed limit radar signs, one (1) red flashing beacon,
seventeen (17) yellow flashing beacons, and more than 4,847 streetlights. The traffic
signal and streetlight systems require regular maintenance to ensure optimal
performance and safety.
The on-call repair services can include clearing, securing, assessing, repairing, and
replacing equipment damaged by vehicle collisions (such as traffic signal poles,
foundations, controller cabinets, streetlights, etc.) and replacing stolen wires.
This contract also allows the City to utilize the contractor for the Underground Service
Alert (USA) program. This program requires the property owner or operator (i.e., the
City) to mark all underground utilities such as traffic loops, electrical conduits, and traffic
signal and streetlight systems before any third-party excavations. This service is
essential and mandatory.
While the cost of scheduled maintenance is relatively predictable, the on-call repair
services due to traffic collisions, power outages, and theft vary in type and frequency
from month to month. The addition of the See Click Fix module to Gilroy Connect in
March also contributed to more on-call service demands.
ANALYSIS
Due to an unusually high number of incidents requiring repairs during FY25, the
contract amount of $337,596 for FY25 is not enough to cover the costs incurred in
FY25. An additional $77,196.31 is needed for FY25 to close out the contract year at a
total fiscal year cost of $414,792.31.
The proposed amendment to add $77,196.31 to the contract for FY25 will ensure that
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the City will be able to continue to provide the critical services in the operation and
maintenance of the City’s streetlights, traffic signals, USA dig alert markings, on-call
repair services, and other related tasks. With this amendment, the total cost of the
three-year contract with Cal-West will increase from $1,064,272 to $1,141,468.31.
The City continues to seek reimbursement for damages caused by vehicle accidents
from drivers and their insurers.
ALTERNATIVES
Council may choose not to approve the amendment. Staff does not recommend this
option.
FISCAL IMPACT/FUNDING SOURCE
The agreement for Streetlight and Traffic Signal Maintenance is funded by the Gas
Taxes Fund 205. Council adopted the FY24 and FY25 budget on June 5, 2023. Staff
recommends appropriating an additional $77,196.31 from the Gas Taxes Fund 205 to
fund the first amendment to the agreement with Cal-West. There are adequate
budgetary appropriations remaining, primarily due to year-end savings from other
obligations to accommodate this contractual increase.
The amount budgeted for FY26 of this agreement is $354,476. Staff will regularly
monitor the costs incurred during FY26 and return to the City Council if a contract
and/or budget amendment is necessary.
PUBLIC OUTREACH
NEXT STEPS
Upon City Council’s approval, staff will execute the first amendment to the agreement
with Cal-West.
Attachments:
1. First Amendment Cal-West Lighting and Signal Maintenance
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FIRST AMENDMENT TO AGREEMENT FOR SERVICES WITH
CAL-WEST LIGHTING & SIGNAL MAINTENANCE, INC.
FOR STREETLIGHT AND TRAFFIC SIGNAL MAINTENANCE
WHEREAS, the City of Gilroy, a municipal corporation (“City”), and Cal-West Lighting &
Signal Maintenance, Inc. entered into that certain agreement entitled Agreement for Services for
Traffic Signal and Streetlight Maintenance, effective on 7/1/2024, hereinafter referred to as “Original
Agreement”; and
WHEREAS, City and Cal-West Lighting & Signal Maintenance, Inc. have determined it is in
their mutual interest to amend certain terms of the Original Agreement.
NOW, THEREFORE, FOR VALUABLE CONSIDERATION, THE PARTIES AGREE AS
FOLLOWS:
1. Article 4, Section A (Consideration) of the Original Agreement shall be amended to read as
follows: In consideration for the services to be performed by CONSTRACTOR, CITY agrees to pay
CONTRACTOR the amounts set forth in EXHIBIT “D” (“Payment Schedule”). In no event however
shall the total compensation paid to CONTRACTOR exceed $1,141,468.31 (three-year contract).
3. This Amendment shall be effective on 6/30/2025
4. Except as expressly modified herein, all of the provisions of the Original Agreement shall
remain in full force and effect. In the case of any inconsistencies between the Original Agreement and
this Amendment, the terms of this Amendment shall control.
5. This Amendment may be executed in counterparts, each of which shall be deemed an original,
but all of which together shall constitute one and the same instrument.
IN WITNESS WHEREOF, the parties have caused this Amendment to be executed as of the
dates set forth besides their signatures below.
CITY OF GILROY CAL-WEST LIGHTING & SIGNAL
MAINTENANCE, INC.
By: By:
[signature][signature]
Jimmy Forbis Craig H. Geis, Jr
[employee name][name]
City Administrator President
[title/department][title]
Date:Date:
Approved as to Form ATTEST:
City Attorney City Clerk
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City of Gilroy
STAFF REPORT
Agenda Item Title: Award a Contract to CSG Consultants, Inc. for On-Call
Engineering Plan Review and City Surveyor Services, July 1,
2025 through June 30, 2028
Meeting Date: July 28, 2025
From: Jimmy Forbis, City Administrator
Department: Public Works
Submitted by: John Doughty, Public Works Director
Prepared by: Jorge Duran, Senior Civil Engineer
STRATEGIC PLAN GOALS: Not Applicable
RECOMMENDATION
Award a Contract to CSG Consultants, Inc. in the amount of $450,000 over three fiscal
years for engineering plan review city surveyor services and authorize the City
Administrator to execute the agreement.
EXECUTIVE SUMMARY
To meet the operational needs of the Public Works Department in the review of land
development including subdivisions, the City utilizes outside consultant services.
Notably, the City is required to have a licensed California Land Surveyor review and
sign maps per the California Subdivision Map Act. CSG Consultants (CSG) is
recommended to fill this need following issuance of a Request for Proposals and review
of the responses. The cost of the services is fully covered by fees, projects and/or
reimbursed directly by private development. The upfront costs of services will be funded
through a combination of plan check and inspection revenues, as well as dedicated
funds from the Water, Sewer, and Gas Tax Funds. No General Fund impact is
anticipated.
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BACKGROUND
The Land Development Division within the Public Works Department is responsible for
reviewing and approving land development applications, land subdivisions,
infrastructure improvements, and construction projects in accordance with the Gilroy
City Code. To comply with the Subdivision Map Act requirements, maintain timely
project delivery, and meet customer service expectations established by the City
Council, the Department supplements its staffing resources and City Surveyor services
through professional service contracts.
In advance of the June 30th contract expiration, the City issued a Request for Proposals
(RFP) seeking qualified firms to provide engineering plan review and land surveying
services for Fiscal Years 2026 through 2028. CSG Consultants, Inc. was determined to
be the most responsive and qualified firm to provide the required services, based on
their qualifications, responsiveness, and prior performance. CSG is currently providing
support for land development.
ANALYSIS
The City of Gilroy continues to experience high volumes of development activity and
public infrastructure improvements, resulting in increased demand for technical services
within the Public Works Department. These services include complex engineering plan
reviews and subdivision map land surveying that are vital to ensuring timely and
thorough review of private development. These reviews ensure that land subdivision
mapping, utilities, access, and other public and private amenities are designed
appropriately to service new business and residencies.
The contract with CSG Consultants, Inc. will provide experienced professional
subdivision land surveyor staff to assist in processing development applications,
conducting plan checks for compliance with City standards and the Subdivision Map
Act. Their familiarity with City procedures enables seamless coordination, improved
efficiency, and continuity of service to supplement work of in-house engineering staff.
The cost of services is expected to be fully recoverable through a combination of
development-related fees and dedicated funding. The financial structure of the contract
ensures fiscal sustainability with no net impact on the General Fund.
The Public Works Land Development Division requires specialized subdivision land
surveyor consultant support to supplement in-house staff to maintain service delivery by
applicants and comply with Subdivision Map Act requirements. CSG Consultants, Inc.
has a proven track record with the City and will provide valuable City Surveyor, and
engineering, services through June 30, 2028. Approval of this contract will ensure
compliance with Subdivision Map Act, continuity, support project delivery, and uphold
the City’s land development service standards.
Page 327 of 439
ALTERNATIVES
The City Council could consider hiring additional full-time or limited-term City Surveyor
and engineer employees instead of contracting with CSG. This alternative is not
recommended as it would rely on a commitment of ongoing funding and would provide
less flexibility at times when developer activity is less robust. Additionally, CSG can
provide subdivision land surveyor specialty services which are not typically (or currently)
able to be provided by in-house staff. This alternative is not recommended at this time.
FISCAL IMPACT/FUNDING SOURCE
Over the three fiscal years, the cost of services is anticipated to be $450,000. The
support services are primarily funded by the plan check and inspection fee revenues
collected and expended within the Engineering division in the General Fund (100), and
specific other funds associated with CIP project budgets where the services are directly
attributable to a City capital project. In some instances, contract costs will be
reimbursed directly to the City by an applicant. The recently adopted Fiscal Year 2025-
26 and 2026-27 budgets include $150,000 in each fiscal year for related expenditures,
thus no additional appropriations are required at this time.
PUBLIC OUTREACH
NEXT STEPS
Attachments:
1. SOQ_CSG
Page 328 of 439
3150 Almaden Expressway #255
San Jose, CA 95118
408.618.8300 phone
408.618.8310 fax
www.csgengr.com
PROPOSAL TO THE
City of Gilroy
FOR
NO. 25-RFP-PW-519 FOR ON-CALL ENGINEERING PLAN REVIEW
AND CITY SURVEYOR SERVICES
May 30,2025
Page 329 of 439
CSG PROPOSAL TO THE CITY OF GILROY
ON-CALL ENGINEERING, PLAN REVIEW AND CITY SURVEYOR SERVICES
1
Table of Contents
SECTION 1 Cover Letter 2
SECTION 2 Understanding and Approach 4
SECTION 3 Key Staff and Organization Chart 8
SECTION 4 References and Project Experience 10
SECTION 5 Contract Performance 13
SECTION 6 Subconsultant 14
SECTION 7 Cost Proposal/Hourly Rate Schedule 15
SECTION 8 Certification Statement and Form 17
SECTION 9 Appendix: Resumes 19
Page 330 of 439
3150 Almaden Expressway, #255, San Jose, CA 95118
Phone (408) 618-8300 | Fax (408) 618-8310 | www.csgengr.com
CSG PROPOSAL TO THE CITY OF GILROY
ON-CALL ENGINEERING, PLAN REVIEW AND CITY SURVEYOR SERVICES
Cover Letter
May 30, 2025
City of Gilroy - Purchasing Division
Carina Baksa (Carina.Baksa@cityofgilroy.org)
7351 Rosanna Street
Gilroy, CA 95020
RE: On-Call Engineering, Plan Review and City Surveyor Services
CSG Consultants, Inc. is pleased to present its statement of qualifications to the City of Gilroy (City) On-Call
Engineering, Plan Review and City Surveyor Services. Our firm brings specialized expertise, convenient
proximity, knowledgeable and highly competent staff, and an existing, successful working relationship with
the City in providing engineering plan review, construction inspection, project management, NPDES and
Storm Water support, and engineering design services.
For 34 years, CSG has provided a host of professional municipal services to the public sector. Our staff
currently serves over 250 California communities, providing engineering, project management, and surveying
services, including off-site review services for tentative maps, parcel and final maps, and improvement plans.
CSG’s team includes several Qualified SWPPP Developer/Practitioners (QSD/Ps), Certified Floodplain
Managers (CFMs), and a Traffic Engineer (TE) in addition to our numerous Professional Engineers (PE) and
Licensed Land Surveyors (PLS). We are confident that our proposed team is best suited to deliver professional
engineering services for the City.
Sandra Meditch, PE, Principal Engineer, will serve as Project Manager and Primary Contact for the City, and
will ensure that all services are provided in a timely and efficient manner. Sophie Truong, PE, PLS, Director of
Land Development Services, will serve as Contract Manager.
Sandra Meditch, PE| Project Manager & Primary Contact
(650) 522-2629 phone | sandram@csgengr.com email
Sophie Truong, PE, PLS | Contract Manager
(650) 522-2505 phone | sophiet@csgengr.com email
Our team includes a specialty subconsultant to support our efforts and ensure the City receives the highest
quality of service. CSG’s team includes W-Trans for Transportation. CSG has partnered with this
subconsultants on public infrastructure improvements throughout the San Francisco Bay Area.
What CSG offers the City:
Proven contract and project managers with a history of delivering similar projects.
A Team with a depth of resources to ensure the delivery of projects are within the mandated deadline.
A Team with comprehensive experience in all elements of the contract needs.
A Team with a history of serving the City and the community’s needs through several building and
code enforcement projects.
We look forward to working with the City on this upcoming contract. As President of the company, I am able
to contractually bind the company should we be awarded a contract. If you have any questions or need
additional information, please contact Ms. Meditch or Ms. Truong at the information listed above.
Sincerely,
Cyrus Kianpour
President, CSG Consultants, Inc.
1 S E C T I O N
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CSG PROPOSAL TO THE CITY OF GILROY
ON-CALL ENGINEERING, PLAN REVIEW AND CITY SURVEYOR SERVICES
3
COMPANY PROFILE
CSG Consultants, Inc. (CSG) is an employee-owned, California company with our local office in Pleasanton,
headquarters in Foster City. Additional support is available from our regional offices in San Jose, Sacramento,
Newman, Paso Robles, Fresno, and Orange. Founded in 1991, CSG performs work solely for public agencies,
eliminating the potential for conflicts of interest. In this way, we can focus exclusively on the specific needs of
our municipal clients. The majority of the 350+ individuals within our firm have provided public agency
services throughout their entire careers. Our talented personnel bring a wealth of ideas and experiences,
having held positions with communities facing similar development opportunities as the City.
NAME OF FIRM: CSG Consultants, Inc.
POINT OF CONTACT Sandra Meditch, PE | Project Manager
(650) 522-2629 | sandram@csgengr.com
LOCAL OFFICE: 3150 Almaden Expressway, #255, San Jose, CA 95118
(408) 618-8300 phone • (408) 618-8310 fax
www.csgengr.com | info@csgengr.com
HEADQUARTERS: 550 Pilgrim Drive, Foster City, CA 94404
(650) 522-2500 phone • (650) 522-2599 fax
REGIONAL OFFICES: 3875 Hopyard Road, Suite 141, Pleasanton, CA 94588
2150 River Plaza Dr, Ste 255, Sacramento, CA 95833
930 Fresno Street, Newman, CA 95360
806 9th Street, Suite 2A, Paso Robles, CA 93446
3707 W. Garden Grove Boulevard, Suite 100, Orange, CA 92868
YEARS IN BUSINESS: 34 • Founded in 1991
OWNERSHIP: Employee-Owned
EMPLOYEES: 350+ (Company Wide)
TYPE OF BUSINESS: California Corporation • Incorporated June 15, 2000 • Federal ID: 91-2053749
SERVICES COMPOSITION
CIVIL & STRUCTURAL DESIGN
Capital Improvement Project Design:
Transportation/Roadway, Bridges, Water and
Sewer Utilities, Traffic Engineering
DEVELOPMENT & MAP REVIEW
Development Review, Plan Check, Surveying,
City Surveyor and Mapping, Storm Water
Program Compliance (NPDES, QSP/QSD)
CONSTRUCTION MANAGEMENT &
INSPECTION
Contract Administration, including Resident
Engineer Oversight, Inspection and
Construction Management
Constructability/Bidability Reviews
Cost and Schedule Control
Claims Avoidance
PROGRAM & PROJECT MANAGEMENT
Capital Improvement Program Development
and Implementation
Federal and State Grant Administration
Rule 20A Undergrounding
Staff Augmentation Including: Design
Consultant Coordination, Project Scoping, RFP
Preparation
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CSG PROPOSAL TO THE CITY OF GILROY
ON-CALL ENGINEERING, PLAN REVIEW AND CITY SURVEYOR SERVICES
4
Understanding and Approach
UNDERSTANDING
• We understand that the City is seeking a firm to provide Engineering Plan Review and City Surveyor
Services.
• Under the “Engineering Plan Review” scope of work, we note that the City is specifically requesting the
following services: review of improvement plans, site improvement design, hydrology and hydraulic
reports, stormwater control plans, traffic signal plans, traffic signal timing, joint trench plans, and
streetlighting plans and photometrics, in addition to other engineering functions, as needed.
• Under the “Map Review” scope of work, we note that the City is requesting reviews of lot-line
adjustments, parcel maps, tentative maps, and final maps, in addition to other surveyor functions as may
be required. Based on our experience, we anticipate that additional services may consist of reviewing
Amending Maps, Certificates of Correction, Street Dedications and Public Easement Grants (Plats/Legal
Descriptions), and Lot Mergers (Plats/Legal descriptions, and complete certificates).
APPROACH
Plan check / development review form a large part of CSG’s services. CSG has been providing plan check,
exclusively to local municipalities since the firm’s inception in 1991. Our success in maintaining ongoing
relationships with our clients in a highly competitive environment is due to our ability to understand needs
and priorities and partner with them in achieving their goals. We understand that our clientele includes not
just public agencies but also the development community seeking to process applications through those
agencies. We also understand that many development applications are important to public agencies due to
the economic and quality of life benefits that those projects bring to the communities.
Drawing on the combined experience and talent of our staff, we have found the following practices to be
helpful in approaching development review:
• Active participation by engineering staff and consultants during the entitlement process is critical.
Design and other issues need to be discussed at this stage, with the appropriate staff from the City
and/or other agencies included in the discussion. Engineering staff must spend time preparing clear
and complete conditions of approval that outline the developer’s obligations and address issues.
Conditions of approval that are incomplete or vague simply defer problems to the plan review stage,
resulting in delay in issuance of permits and frustration on the part of the developer, consultants, or
staff who have to resolve the issues.
• Communication and alignment of expectations between the agency staff or consultants and the
applicant is needed, starting with the entitlement pre-application phase and lasting through
permitting. This can start with an understanding of the applicant’s desired schedule for project
completion, and then working backwards to set the timing for the various steps in the review process
(entitlement, plan review, permitting). The City’s consultant needs to be driven by results and not
tasks. The goal is not, as some plan checkers practice, to put redlines on plans. The goal is to move
the project forward. The consultant needs to be a problem solver and needs to accept a role in
bringing the project to a successful completion. The consultant must be proactive in presenting
options to City staff and be willing to make recommendations on which options may work.
• The consultant needs to form a working relationship with the other parties. The applicant team
should see the consultant as an asset and a partner, someone who is motivated to move the project
to completion, as opposed to someone who has no interest in moving the project along. The
consultant needs to listen – to staff, to the applicant and its team, and to other stakeholders. Hearing
and understanding what the other party wants is the first step to developing a resolution.
2 S E C T I O N
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Engineering Plan Review
Engineering reviews includes evaluation of required records, studies, and additional materials submitted by
the design professional. In addition, the plans are reviewed to ensure conformance with City standard design
criteria, conditions of approval, and infrastructure or other master plans.
• Each plan review will be accompanied with a letter summarizing the red-line comments addressed to
the applicant’s engineer or landscape architect, with a copy to City staff and the applicant. A
complete, red-lined set of drawings and any reports will be returned to the design professionals for
use in their corrections. At the applicant’s discretion, the comment summary letter and red-lined
plan sheets can be scanned and submitted electronically to the design consultant to expedite the
review process.
• If required, CSG is available to meet with the applicant/representative and City staff to review
comments or to delineate the standards which are not being met, in order to facilitate timely
completion of the review and meeting the maximum goal of two plan checks. CSG will accept and
review subsequent submittals electronically, when feasible, in order to expedite the review process.
• Soils reports will be evaluated and confirmation of recommendations will be included on the plans.
Boundary conditions will be evaluated to maintain continuity with surrounding properties and
maintain existing drainage patterns.
• Construction erosion control and post-construction water quality control will be evaluated for
compliance with the storm water quality management permit in effect for the City.
• Assist the City with development of conditions of approval, development agreements, and other
requirements associated with development applications. Assist City in negotiating with developers
regarding terms of agreements or conditions (Additional tasks associated with the entitlement
process are described above).
• Confirm that the developer has obtained necessary permits or approvals from other public agencies
as needed, and that plans conform to the City’s NPDES Municipal Regional Permit requirements for
storm water treatment and detention.
• Review and recommend approval of engineering bond estimates and subdivision guarantees. Assist
the staff in preparing subdivision improvement agreements, other agreements (including
stormwater treatment measure and landscape maintenance agreements), and staff reports.
• Meet with developers, consultants, and other agencies on behalf of staff, as requested.
Review of New Development and Redevelopment Post Construction Low Impact
Development (LID) and Storm Water Pollution Prevention Plans (SWPPP)
CSG will provide review of all plans and documents provided to demonstrate that design will reduce
pollutants into storm drains and waterways from new and redevelopment areas in line with City’s Phase II
Small MS4 Permit with the Central Coast Regional Quality Board (RWQCB). All stormwater protection BMPs
shall be reviewed for site specificity and phase appropriateness, including erosion controls, run-on and run-
off controls, sediment controls, active treatment systems, site management (aka housekeeping measures),
and management of non-stormwater flows.
In addition, CSG will provide the following:
• Review of Stormwater Control Plan (SCP) and Performance Requirement Checklists under the Central
Coast Post-Construction Stormwater Requirements (Resolution R3-2013-0032) and the Phase II Small MS4
Permit will include review for the appropriate site design and runoff reduction measures, water quality
treatment, runoff retention and peak management as required by the Stormwater Management
Guidance Manual for Low Impact Development & Post Construction Requirements for the City of Morgan
Hill and Others (Guidance Manual).
• Review of the Stormwater Control Plan (SCP) for Regulated Projects will include review of the stormwater
control measure sizing, infiltration testing and hydrologic/hydraulic analysis for effective biofiltration and
appropriate treatment volume in line with the Post-Construction Stormwater Requirements.
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CSG PROPOSAL TO THE CITY OF GILROY
ON-CALL ENGINEERING, PLAN REVIEW AND CITY SURVEYOR SERVICES
6
• Optional Review of a Stormwater Pollution Prevention Plan (SWPPP) under the NPDES Construction
General Permit will include confirmation of filing Notice of Intent (NOI) and WDID, notation of an Eligibility
for Erosivity Waiver (for smaller projects and construction timeframe), notation of Risk Level determination
(RL1-RL3) based on location and potential threat to water quality, and notation of the proposed schedule
for required non-stormwater monitoring. Review of these selected topics does not constitute acceptance,
approval, or recommendation of approval on behalf of or to the State.
Map Review & City Surveyor Services
The traditional role of the City Surveyor is to ensure that maps, legal descriptions, and plats prepared for
private developments are technically correct. However, more often than not, the City Surveyor will also
ensure that the documents are comprehensive of City requirements and completed in accordance with the
California Subdivision Map Act and local ordinances (traditionally the functions of the City Engineer). The City
Surveyor’s daily functions include reviewing the documents submitted by private developers, owners,
engineers or surveyors, review and provide comments, and sign final documents when approved. The City
Surveyor customarily also meets with and advises the City Engineer and private applicants when complicated
or unusual circumstances arise. Depending on the type of document being reviewed, the following may
accompany the technical review:
• Review for compliance with the approved Tentative Map and Conditions of Approval (maps).
• Review for compliance with the California Subdivision Map Act.
• Review for compliance with the Professional Land Surveyor’s Act.
• Review of closure calculations.
• Review of title information for the property, including existing easements and any other relevant
land encumbrances, based on information contained in a preliminary title report and other
documents to be furnished by applicant.
• Review of record documents (deeds and maps) of the subject and adjacent properties.
• Review, seal and sign final Mylar copies and certificates as Acting City Surveyor or Technical
Reviewer.
• Preparation of Staff Report for City Council Approval, if required.
• Conformance with the project improvement plans and other documents.
New map submittals will be coordinated with the proposed project manager. At the time of new submittals,
the applicant may decide to meet with the City and CSG’s project manager to briefly present the project and
discuss any challenges. At that time, CSG will perform a cursory review and let the applicant know if
additional documents are needed for the review.
Unless otherwise dictated by unusual requirements, map reviews for the City will be conducted in CSG’s
facilities in Foster City, although project meetings can be scheduled at City Hall upon the City’s request. CSG’s
offices are adequately staffed with trained map checkers to deal with any fluctuating workload that the City
might experience in reviewing maps, and we consistently provide timely turnaround for various applications,
according to the City’s specified timeline.
Map reviews are typically completed by CSG staff within ten to fifteen (10-15) working days after the receipt
of required material. Subsequent submittals are typically reviewed within five to seven (5-7) working days.
Redlined maps and comments can be provided electronically, via overnight delivery, or by regular mail. Once
the map check has been completed, the applicant may decide to meet with the reviewing party to discuss the
comments. Meetings with applicants and City staff may be conducted virtually, at CSG’s offices, or at City’s
offices. CSG will be readily available to meet with applicants to discuss any concerns they may have at any
stage during the review process.
Digital Plan Review
CSG has been performing digital plan reviews with various municipalities including the cities of Mountain
View, Rohnert Park, Belmont, San Mateo, Soledad, Pacifica, and San Carlos. Reviews have been performed
utilizing Bluebeam and GIS. Virtual communications with clients have taken place via Zoom and Microsoft
Teams platforms.
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CSG PROPOSAL TO THE CITY OF GILROY
ON-CALL ENGINEERING, PLAN REVIEW AND CITY SURVEYOR SERVICES
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Staffing
• All plan reviews will be conducted by a State of California licensed civil engineer or under the
supervision of a licensed civil engineer.
• Map checking will be overseen by licensed land surveyors or by registered civil engineers authorized
to practice land surveying in the State of California.
• Each plan and map review is assigned to a plan reviewer with oversight of the project manager. The
assigned design plan reviewer will be committed to the project and will furnish all subsequent
reviews for the project. It is the goal of CSG to provide, where practical, a cradle-to-grave approach
for project review, where a review team is assigned to the project from entitlement through plan
review and construction to closeout and acceptance.
• Provide specialized qualified licensed engineers to assist in any structural, soil and geotechnical
reviews, for any of the assigned projects.
• The review team will be available for applicant inquiries or conferences during normal business
hours, Monday through Friday, from 8:00 AM through 5:00 PM. Web conferences, fax, and
conference calls are optional forms of communications between Consultant and City staff.
Plan Review Submittals Schedule
Development of hard-and-fast schedules for completion of development review and plan review work is
difficult as timing and scope of projects is not always known. Examples of time frames for completing certain
tasks are provided below.
TYPE TIME FRAME
Engineering Plan Reviews or Studies (All types)
(1st Review) Ten to Fifteen (10-15) working days
Engineering Plan Reviews or Studies (All types)
(Each Subsequent Review) Five to Ten (5-10) working days
Final/Tract Maps (1st Review) Ten to Fifteen (10-15) working days*
Final/Tract Maps (Each Subsequent Review) Five to Ten (5-10) working days
Parcel Maps (1st Review) Ten (10) working days*
Parcel Maps (Each Subsequent Review) Five to seven (5-7) working days
Plat(s) and Legal Description(s) Review (for Lot
Mergers, Lot Line Adjustments, or other Documents
requiring a Plat and Legal Description)
Five to Ten (5-10) working days for each submittal*
Preparation of Certificates of Lot Line
Adjustment/Lot Mergers Five to seven (5-7) working days
All other mapping documents (1st Review) Ten (10) working days
All other mapping documents (Each Subsequent
Review) Five (5) working days
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CSG PROPOSAL TO THE CITY OF GILROY
ON-CALL ENGINEERING, PLAN REVIEW AND CITY SURVEYOR SERVICES
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Key Staff
ORGANIZATION CHART
Below is CSG’s proposed organizational structure for the City’s review. Based on the needs of the City, CSG
will provide the appropriate personnel to ensure the request is met. Key personnel are identified with an (*).
Resumes for key staff members are provided in the Appendix for the City’s review. The key personnel are
fully committed to performing work under this contract.
W-Trans
Traffic Signals, Streetlights &
Photometrics
SUBCONSULTANT
David Rubcic, PE, PLS*
Senior Project Manager
Debbie Bryan, PG
Associate Engineer
Babak Kaderi, CFM
Senior Project Manager
Son Hoang, PE, QSD/P
Senior Project Manager
ENGINEERING PLAN REVIEW
Lori Weis, PLS*
Senior Land Surveyor
Son Hoang, PE*
Senior Project Manager
Zuzana Balajadia, LSIT
Associate Surveyor
SURVEY & MAP REVIEW
Jill Barnes, PE*
Stormwater Group Manager
Samantha Cho
Associate Engineer
STORMWATER REVIEW
Sandra Meditch, PE*
Principal Engineer
PROJECT MANAGER
Husam Aburabi, EIT*
Associate Engineer
HYDROLOGY/HYDRAULICS
David Rubcic, PE, PLS*
Senior Project Manager
Sophie Truong, PE, PLS*
Director of Land Development
CITY SURVEYOR
CONTRACT MANAGER ,QA/QC
Sophie Truong, PE, PLS*
Director of Land Development
Services
3 S E C T I O N
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CSG PROPOSAL TO THE CITY OF GILROY
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KEY PERSONNEL
Sandra Meditch, PE, is a seasoned civil engineer with more than 35 years of professional experience. During
her career, she has served as Interim and Acting City Engineer and Project Manager/Project Engineer on a
variety of capital improvement and development projects. Her experience includes project design and staff
oversight, coordination of communication between clients, sub-consultants and public agencies, preparation
of specifications, creation of cost estimates and construction administration. Ms. Meditch will serve as
primary point of contact.
David Rubcic, PE, PLS, is a professional engineer with over 34 years of experience in all phases of municipal
engineering including capital improvement projects, subdivision improvements, land developments,
inspection, and master planning. For CSG, Mr. Rubcic has provided map review for developments for the
Town of Windsor, the City of Rohnert Park, and the City of Marina, among many others. He currently serves
as Contract City Surveyor for the City of Marina and will be the lead Contract City Surveyor for the City of
Gilroy.
Sophie Truong, PE, PLS, will serve as the Contract Manager and secondary Contract City Surveyor, when
needed. She is highly skilled in all aspects of surveying and mapping and has provided mapping review and
expert technical assistance to multiple local municipalities on an on-call basis. She has been responsible for a
variety of topographic surveys performed in conjunction with public improvement projects. Additionally, Ms.
Truong currently serves as Acting/Contract City Surveyor for over 10 local agencies, and manages the Land
Development Division.
Jill Barnes, PE, has more than 30 years of experience in public works, environmental compliance, and
management of NPDES programs. She is highly equipped in directing technical plan check and peer review of
sewer and storm drain improvements, and Stormwater Control Plans for treatment and flood control
measures. Ms. Barnes possesses expertise in reviewing private and commercial developments for stormwater
controls and operations and maintenance plans and agreements, to meet the post-construction
requirements of the Central Coast Regional Water Quality Board. Ms. Barnes currently leads CSGs
Stormwater Group.
Son Hoang, PE, QSD/P, provides clients with experience in design and plan review. Since joining CSG, his
primary focus has been in surveying, map review, and design of capital improvement projects. Mr. Hoang
currently manages the Mapping Review Group and provides mapping and engineering plan review services,
including entitlements and Tentative Map reviews for several local agencies.
Lori Weis, PLS, is a professional land surveyor with over 40 years of experience in the land surveying and
mapping field. Her professional competencies specialize in title research, fee ownership, encumbrances and
the analysis of survey data for boundary resolutions. This includes years of writing Legal Descriptions and
computer aided drafting of Tract Maps, Parcel Maps and Records of Survey.
Hussam Aburabi, EIT, has over 22 years of diverse municipal and civil engineering experience. He has been
involved in the design, specifications, and preparation of estimates for public works projects, including a wide
range of roadway and light rail improvements. His experience includes the preparation of typical sections,
layouts and profiles, super-elevations, pavement delineation, sign plans, erosion control, and water pollution
control plans. As a Project Engineer, Mr. Aburabi has managed and coordinated engineering tasks, responded
to RFIs, and addressed inquiries and feedback from clients and subconsultants.
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References
RELEVANT PROJECT EXPERIENCE
CSG provides engineering plan review services for jurisdictions throughout the San Francisco Bay Area.
Featured below descriptions of projects which CSG has delivered for its clients.
Fort Ord Development | City of Marina
CSG has provided a comprehensive development review for the
development of 420 acres of former Fort Ord property that lies within
the boundaries of the City of Marina. The project, for which a Specific
Plan was developed, consists of mixed use (retail, entertainment,
commercial, and live/work), regional retail, low-income housing,
office/research/light industrial, and residential areas. The development
also includes numerous public parks and a multi-modal corridor.
• The Promontory – 174-unit student house adjacent to CSUMB Campus
• Imjin Office Park – 5-acre LEED certified civic center office site for Marina Coast Water District, Fort
Ord Reuse Authority offices, Carpenters Union Local 605, and Bureau of Land Management
• Veterans Affair Clinic – three story, 150,000 sq. ft. located on 14.3 acres.
• Cinemark Theater – 10 screen theater
• Marriott Spring Hill Suites – 67,000 sq. ft., 4-story, 106 room newly constructed hotel
• University Village Apartments – 108-unit apartment complex
• The Dunes – New 332 SFH subdivision; including infrastructure and two new city parks
CSG Personnel Involved: Sophie Truong, David Rubcic, Son Hoang
Reference: City of Marina
Guido Persicone, AICP, Community Development Director
211 Hillcrest Avenue, Marina, CA 93933
(831) 884-1220 / gpersicone@cityofmarina.org
Plan Review Services | City of Mountain View
CSG provided civil and survey plan review services involving onsite and offsite improvements and construction
cost estimate; parcel maps; final maps; lot line adjustments; lot mergers; and plant and legal descriptions.
CSG Personnel Involved: Sandra Meditch, Mehdi Sharifi, Babak Kaderi, Lori Weis
Reference: City of Mountain View
Quynh H. Byrer , Principal Civil Engineer, Public Works Department
500 Castro St, Mountain View, CA 94041
(650) 903-6311 / Quynh.Byrer@mountainview.gov
Development Review & City Surveyor Services | City of Pacifica
CSG has been providing stormwater review, entitlement reviews, grading and drainage, wastewater review,
City Surveyor, and mapping review for the City on various projects for the past six years.
CSG Personnel Involved: Jill Barnes, Samatha Cho, Hussam Aburabi, Son Hoang, Sophie Truong
Reference: City of Pacifica
Roland Yip, Deputy Director of Public Works / City Engineer
151 Milagra Drive, Pacifica, CA 94044
(650) 738-3771 / ryip@pacifica.gov
4 S E C T I O N
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Isabel Crossing Plan & Map Review | City of Livermore, CA
CSG is providing plan review for a
new multi-phased, multi-use
Isabel Crossing Development. The
Project is located on 45 acres
north of Hwy 580. CSG is heavily
involved in plan reviews for both
on-site backbone plans (street
grading, stormwater, sewer,
water, recycled water) off-site
backbone improvements
(including review of traffic signal
modifications and installation), the
large lot final map, and rough
grading. Throughout each step in
the process, CSG helped
coordinate project reviews with the
City and developer’s team including
meeting the state stormwater
treatment and detention requirements.
CSG Personnel Involved: Sandra Meditch, Jill Barnes, Debbie Byan, Son Hoang
Reference: City of Livermore
Jarrett Rasmussen, Associate Civil Engineer – CDD
1052 S. Livermore Ave., Livermore, CA 94550
(925) 960-4519 / jsrasmussen@livermoreca.gov
Engineering Plan Review Services | City of Mountain House, CA
CSG is currently providing comprehensive
land development review services to the City
of Mountain House. CSG helps ensure that all
required grading and off-site civil
improvements are in compliance with local
and state requirements. Review of off-site
improvements include but are not limited to
the design of City owned and operated utility
infrastructure such as storm drain, sanitary
sewer, water facilities, public and private
street and road grading and drainage review,
and review of signage and striping plans.
Additionally, CSG assists the City with
reviewing Final Tract Maps for consistency
against approved tentative maps, conditions of approval, and proposed improvements for the various
developments within the City. Notable projects include review of grading and improvement plans, including
the consistency review against final tract maps, for:
• Tract 4216 Neighborhood H14 – 199 residential lot, 43 common use parcels
• Tract 3609 & 3610 Neighborhood A5 & B1 – 266 lot residential development
• Tract 3618 Neighborhood B11 – 115 lot residential development
Page 340 of 439
CSG PROPOSAL TO THE CITY OF GILROY
ON-CALL ENGINEERING, PLAN REVIEW AND CITY SURVEYOR SERVICES
12
CSG Personnel Involved: Son Hoang, David Rubcic, Babak Kaderi, Husam Aburabi
Reference: City of Mountain House
Devon Crowe (Engineer V)
251 E. Main Street, Mountain House, CA 95351
(209) 831-5642 / dcrowe@sjgov.org
Mapping Review and City Surveyor Services | City of Campbell, CA
CSG has been providing mapping review services for the City of Campbell for several years on an on-call
basis. CSG staff conducts all required map review as established by the Subdivision Map Act and Land
Surveyors Act. CSG also acts as the contract City Surveyor, signing final and parcel maps as well as lot
line adjustments, easement and right-of-way dedications, and other land related transactions.
CSG Personnel Involved: Son Hoang, Sophie Truong, Lori Weis
Reference: Roger Storz, Senior Civil Engineer for Land Development
70 N. First, Campbell, CA 95008
(408) 866-2190 / rogers@campbellca.gov
Flood Plain Review & Mapping Review | City of San Leandro, CA
CSG has been providing land development project management and plan and map review for the City.
Major projects include Alvarado and Antonio and Creekside Plaza Parking Structure.
CSG Personnel Involved: Babak Kaderi, Son Hoang, Sophie Truong, Lori Weis
Reference: City of San Leandro
Robert Magno, Civil Engineer
835 E 14th St, San Leandro, CA 94577
(510) 577-3373 / rmagno@sanleandro.org
Mapping Review & City Surveyor Services | Town of Los Altos Hills, CA
CSG currently provides contract mapping review and City Surveyor services. Reviews performed by CSG staff include
but are not limited to lot line adjustments, parcel maps, easements, lot mergers, and street adjustments.
CSG Personnel Involved: Son Hoang, Sophie Truong,
Reference: Town of Los Altos Hills
John Chau, PE, Assistant Engineer
1 N. San Antonio Rd, Los Altos, CA 94022
(650) 947-2510 / jchau@losaltoshills.ca.gov
Plan Review | Town of Los Gatos, CA
CSG is currently providing plan review for the Los Gatos Town Residences Development. The 8-acre
development includes 155 multi-family residential units. Plan review includes complete onsite review and
review of offsite frontage, water, and storm drain improvements. Services included plan review and review of
all agreements and CC&R’s.
CSG Personnel Involved: Sandra Meditch, Babak Kaderi, Debbie Bryan, Mehdi Sharifi
Reference: Town of Los Gatos
James Watson, PE, Senior Civil Engineer – Land Development, Parks and Public Works
41 Miles Avenue, Los Gatos, CA 95030
(408) 354-5236 | jwatson@losgatosca.gov
Page 341 of 439
CSG PROPOSAL TO THE CITY OF GILROY
ON-CALL ENGINEERING, PLAN REVIEW AND CITY SURVEYOR SERVICES
13
Contract Performance
C ONTRACT PERFORMANCE
As the improvement plan and mapping reviewer / City Surveyor for the City of Livermore, CSG is currently
successfully assisting the City manage the complexities of developing a large 45-acre mixed-use, phased
development project including navigating the stormwater treatment and detention requirements of the
Municipal Regional Permit and multiple final maps.
For Mountain View, CSG has successfully provided a wide range of mapping reviews including street
vacations, SB-9 parcel maps, lot legality / certificates of correction, and public dedications for over 8 years.
CSG has an excellent contract performance record with our clients, as we build longstanding relationships.
Please refer to the References and Project Examples for more information.
5 S E C T I O N
Page 342 of 439
CSG PROPOSAL TO THE CITY OF GILROY
ON-CALL ENGINEERING, PLAN REVIEW AND CITY SURVEYOR SERVICES
14
Subconsultant
TRANSPORTATION
W-Trans provides traffic engineering and transportation planning services that
emphasize mobility within available resources and help transform streets to serve
all potential users. We are particularly skilled in retrofitting streets and roads to
make walking, bicycling and transit safer and more convenient while also
appropriately managing vehicle traffic. Our strength and focus are on balancing
the technical needs and functionality of traffic with the desire of communities to create more livable streets
and sustainable transportation systems. Local Branch Office: 414 13th Street, 5th Floor, Oakland, CA 94612
Atul Patel, PE, PTOE has 32 years of traffic engineering and ITS experience, and has worked in both the
public and private sectors. He has designed numerous traffic signal installations and modifications
involving Caltrans and obtained encroachment permits for these clients. Some of his design projects
have included flashing yellow arrow operation, signal hardware upgrades, ITS equipment, installation of
traffic signal interconnect conduit and cable to the adjacent signals, installation of curb ramps that
comply with the Americans with Disabilities Act (ADA), video detection systems, video surveillance
systems, emergency vehicle pre-emption, and fiber optic communication hubs. He has also completed
railroad signal pre-emption, prepared signing and striping designs, and provided bid and construction
assistance support services.
Mark J. Brown has been involved in a broad range of transportation projects, having managed numerous
transportation impact studies and active transportation master planning efforts across California. His
expertise also extends to geographic information systems, transit alternatives analysis, traffic planning,
environmental impact assessment and mitigation as well as mapping and public outreach. Mark firmly
believes in a balanced approach to transportation planning that includes all modes of travel to maximize
competitive travel options. His lifelong passion is cartography, and he is especially keen on producing
easily understood maps that convey relevant and critical information succinctly for clients and the
public.
Nick Brunetto specializes in the civil design of transportation systems and has experience working on
PS&E submittals for large-scale highway design projects throughout California. Nick is excited to bring
his technical civil engineering background into the traffic engineering realm as he works on signal
designs, signing and striping designs, warrant evaluations, and more. He is especially passionate about
complete streets design and ensuring that all roadway users are appropriately served in a safe and
efficient manner.
6 S E C T I O N
Page 343 of 439
CSG PROPOSAL TO THE CITY OF GILROY
ON-CALL ENGINEERING, PLAN REVIEW AND CITY SURVEYOR SERVICES
15
Cost Proposal
HOURLY RATE SCHEDULE
CSG Consultants’ services are billed on a time-and-material basis according to our standard rates, shown
below.
PERSONNEL / ROLE HOURLY RATE
Administrative Assistant $115
Engineering Intern $145
Assistant Engineer $180
Associate Engineer $220
Structural Engineer $270
Associate Surveyor $210
Senior Engineer $245
Senior Land Surveyor $245
Senior Structural Engineer $295
Principal Engineer $295
Senior Principal Engineer $315
Two-Person Survey Crew $440
Assistant Project Manager $180
Project Manager $240
Senior Project Manager $260
Office Engineer $180
Construction Inspector $190
Senior Construction Inspector $210
Assistant Resident Engineer $210
Resident Engineer / Construction Manager $265
Structural Representative $265
Senior Construction Manager $315
Terms and Conditions:
• All hourly rates include overhead costs including but not limited to salaries, benefits, workers’
compensation insurance, local travel, and miscellaneous office expenses.
• Overtime services and services provided outside of normal business hours will be billed at 1.5x the
applicable hourly rate.
• On July 1 of each year following the contract start year, CSG will initiate an hourly rate increase based on
change in CPI for the applicable region.
• CSG will mail/email an invoice every month for services rendered during the previous month. Unless
otherwise agreed, payment terms are 30 days from receipt of invoice.
• This fee proposal is valid for a period of 90 days from date of submittal.
7 S E C T I O N
Page 344 of 439
490 Mendocino Avenue, Suite 201 SANTA ROSA, CA 95401 707.542.9500
414 13th Street, 5th Floor OAKLAND, CA 94612 510.444.2600
w-trans.com
Fee Schedule
2025 Staff Billing Rates
Position Billing Rate (per hour)
Senior Principal $320 – $375
Principal $240 – $320
Senior Engineer/Planner $205 – $235
Engineer/Planner $190 – $210
Associate Engineer/Planner $160 – $180
Assistant Engineer/Planner $135 – $160
Technician/Administrative $125 – $160
Intern $40 – $80
Field Technician $30 – $75
2025 Expense Charges
Item Charge
Mileage $0.77/mile*
Services and Expenses 10% - 15% surcharge
These rates are valid for work performed prior to December 31,
2025. Work performed after January 1, 2026, and any
subsequent year may be billed at the revised rates established
for that year.
* Mileage charge will be based on the IRS Standard Mileage Rate
(set at $0.70/mile effective January 1, 2025) plus 10 percent.
Page 345 of 439
CSG PROPOSAL TO THE CITY OF GILROY
ON-CALL ENGINEERING, PLAN REVIEW AND CITY SURVEYOR SERVICES
17
Certification Statement
CERTIFICATION STATEMENT
During the past five years, CSG has had no contracts that have ended or that are anticipated to end in a
termination, settlement or legal action, as a result of default or failure to perform.
Our insurance broker has reviewed the insurance requirements in the sample Consultant Agreement for
Design Professionals and has informed us that we can comply with the requirements
CSG is prepared to enter into City’s Consultant Services Agreement, should the firm be selected by the City,
with no proposed exceptions. As President of CSG Consultants, I am able to legally bind the firm should we be
awarded a contract .
A signed statement (Attachment A) indicating that CSG has read, understands, and agrees to the
requirements and terms of the sample agreement (Attachment B), including insurance & indemnification
requirements is on the following page.
8 S E C T I O N
Page 346 of 439
A-1
ATTACHMENT A – CONTRACT REQUIREMENTS
ACKNOWLEDGEMENT
I, , declare as follows:
That I am the of ,
the Consultant making the attached proposal; and that I have read the sample Agreement for
Services (Attachment B), including the insurance & indemnification requirements contained
therein, and hereby state that I understand and am willing to abide by, and can meet the
requirements of the contract, including insurance and indemnification requirements, without
modification thereto, should my firm be selected for a project or projects based on my
qualifications and proposal, assuming a mutually agreeable scope, fee, and schedule can be
established.
Signed this day of , 2025
By
Title:
Page 347 of 439
CSG PROPOSAL TO THE CITY OF GILROY
ON-CALL ENGINEERING, PLAN REVIEW AND CITY SURVEYOR SERVICES
19
Appendix
RESUMES
Resumes of Key Staff are provided on the following pages for the City’s review. Additional resumes can be
provided upon request from the City.
9 S E C T I O N
Page 348 of 439
2
Sandra
LICENSES &
CERTIFICATIONS
Professional Civil Engineer
State of California | 52583
EDUCATION
Bachelor of Science, Civil Engineering
Washington State University
| Pullman, WA
M edi tch PE
Principal Engineer I
Ms. Meditch is a seasoned civil engineer with over 30 years of professional experience.
During her career, she has served as project engineer on a variety of projects from
residential to commercial. Her experience includes project design and staff oversight,
coordination of communication between clients, sub-consultants and public agencies;
preparation of specifications, creation of cost estimates and construction administration.
For CSG, Ms. Meditch performs engineering plan review for various clients throughout
California, including the City / Towns of San Leandro, Lathrop, Soledad, San Bruno,
Rohnert Park, Marina, Moraga, Millbrae, Mountain View, La Habra, and Inglewood.
RELEVANT EXPERIENCE
Acting City Engineer | City of San Juan Bautista, CA
Ms. Meditch provided City Engineering services for the City of San Juan Bautista. Her primary
duties involved overseeing the City’s maintenance department, including operation of the
City’s water, sewer, roadway, and public facilities. Ms. Meditch also oversaw the construction
of CIP projects, including managing and performing construction inspection, leading
community outreach and public meetings, and coordinating project deadlines.
Interim City Engineer | Town of Los Altos Hills, CA
Ms. Meditch provided City Engineering services for the Town of Los Altos Hills. Her primary
duties involved overseeing construction of a 9-lot subdivision, review of sewer main extensions,
review of construction documents for install of fiber optic networks, preparation of construction
documents for Town’s pathway system, sewer and pavement Capital Improvement projects.
LAND DEVELOPMENT
Development Review| CSG Consultants, Inc.
Ms. Meditch performs engineering plan review for CSG clients throughout California. Her
general duties include plan check review of major and minor developments (residential and
commercial), including but not limited to grading plans, public improvement plans, utility
improvement plans, and plot plans. Notable projects Ms. Meditch has review included, but are
not limited to:
• Skyline College Residential | City Of San Bruno, CA
Ms. Meditch led the plan review of two residential projects in proximity to Skyline
College. One element included 40 single-family detached homes on a 6-acre site. The
project included a private street with access to neighborhood parks. The second piece of
the project involved a 30-unit apartment complete for college faculty and staff which
sites on a 2-acre site.
• North 40 Development | Town Of Los Gatos, CA
Ms. Meditch performed plan review for the North 40 Development. The 21 acre mixed
use development includes 320 residential units and several commercial/retail sites. Plan
review included offsite storm drain and sanitary sewer improvements, full reconstruct ion
and widening of two major arterial streets, and modification to the State Highway 17
north bound on ramp at Lark Avenue.
• Commercial Redevelopment | City of Watsonville, CA
Ms. Meditch served as the primary plan reviewer for redevelopment of a 3.5 -acre site
near the Watsonville Slough . Reviews included demolition, grading, drainage, utilities,
storm water treatment measures and flood plain issues.
• Acting Development Engineer | Cities of Milpitas, Gilroy, Marina, CA
Ms. Meditch reviewed planning applications for tentative maps, demolition, grading,
building, and site improvement permits. She was also a project manager for in-house and
off-site review and approval associated with residential improvements; and managed
construction issues with City staff and contractor.
Page 349 of 439
3
Sophie
LICENSES & CERTIFICATIONS
Professional Civil Engineer
State of California
| 68110
Professional Land Surveyor
State of California
| 8998
Qualified SWPPP
Developer/Practitioner (QSD/QSP)
EDUCATION
Bachelor of Science, Civil Engineering
University of California Berkeley
| Berkeley, CA
TRAINING
California Subdivision Map
Act Seminar
Bay Area Hydrology Model (BAHM)
Municipal Regional NPDES Permit
Provision C.6 (Construction BMPs)
Truong PE, PLS, QSD/P
Director of Land Development
Ms. Truong is skilled in project management as well as at reviewing engineering plans
and final and parcel maps. Her expertise is in reviewing projects for compliance with
NPDES permit requirements, Local Ordinances, Project Conditions of Approval, CEQA
mitigation measures, the State’s Subdivision Map Act and Land Surveyor’s Act, Coastal
Development Permit conditions of approval, and any other permits or regulations
enforced at the municipal, state, or federal level.
As part of her management and development review functions, Ms. Truong manages
incoming submittals, reviews plans and prepares comments and redlines and regularly
meets with project applicants and City personnel to review difficult projects and discuss
design issues. She has provided invaluable service and technical advice to our clients on
hundreds of projects from small urban infill and rural developments to large, high-profile
economic development projects throughout California.
RELEVANT EXPERIENCE
Various Projects | City of Daly City, CA
Ms. Truong provided Engineering Plan review and NPDES post-construction treatment
measure review, inspection, and Operation & Maintenance Agreement review services for
multiple small to mid-size residential and commercial projects in the City of Daly City,
including but limited to Dick’s Sporting Goods within the Serramonte Shopping Center,
the Annie St. 22-Lot Residential Subdivision, the Chinese Cemetery located at 4650 Callan
Blvd, and the Garden Valley 50-Lot Subdivision.
The Dunes at Monterey Bay | City of Marina, CA
Ms. Truong reviewed all parcel and final maps associated with the residential and retail
development of this 420-acre Specific Plan area located within in the former Fort Ord.
This included phased parcel and final maps in commercially zoned areas, residential tract
maps, and lot mergers. Ms. Truong met with City Planning and Engineering staff, and the
Developer’s team to review and discuss the City’s specific plan requirements, the
Disposition and Development Agreements, all existing easements, and access issues
throughout the development.
General Vacation of Capitol Avenue & Lot Merger for the University Plaza Project |
City of East Palo Alto, CA
Ms. Truong assisted the City Attorney and Engineering Staff with general procedures and
document preparation, reviewed staff reports for Council Meetings, and reviewed all
survey and mapping work prepared by the project developer in conjunction with the
vacation of a public street that was currently in use. She assisted the City with public
notifications and notifications to public utilities for relocations of utilities located within
the street to be vacated. She also reviewed all documents associated with the lot merger
for the project.
Page 350 of 439
4
Jill
LICENSES &
CERTIFICATIONS
Professional Engineer
State of California|
C59975
EDUCATION
Bachelor of Science, Civil Engineering
California State Polytechnic
University
Pomona, CA
Barnes PE
Principal Engineer /Stormwater Group Manager
Senior Executive professional with more than 28 years of experience in public works,
environmental compliance, master plan development and civil construction. Licensed
Professional Engineer in the State of California. Highly equipped in directing design,
construction and maintenance of road, sewer and storm drain utilities, building and park
facilities, vehicle, and equipment maintenance. Possess expertise in planning, designing
and delivery of multi-disciplinary capital improvement program for municipal facilities,
transportation, utility, and other infrastructure systems. Strategic leader with proven
track record of building and leading effective cross-functional teams. Able to manage and
coordinate all construction activities and ensure that all project deliverables are achieved
with regards to safety, quality, program, and cost.
RELEVANT EXPERIENCE
Grand Hyatt Seaside Resort | Seaside, CA
Ms. Barnes provides technical support and review services for the mixed-use development of this
180-acre hotel, conference center and restaurant area located within the former Fort Ord. This
included phased site improvement and lot mergers. Ms. Barnes met with City Engineering staff, and
the Developer’s team to review and discuss the City’s requirements including stormwater
management plan review, Stormwater Pollution Prevention Plan review, existing easements, access
issues and general circulation, and backbone infrastructure requirements. She reviewed all
engineering plans for development of the site.
Various Projects | City of Pacifica, CA
Ms. Barnes provides entitlement review, Engineering Plan review and NPDES post-construction
treatment measure review, and O&M Agreement review services for multiple small to mid-size
residential and commercial projects in the City of Pacifica including but limited to the Pacific View
Project a 37 residential unit subdivision, the Pacifica Quarry Reclamation Project for the reclamation
of an 87-acre property formerly the Rockaway Quarry and the Loma Vista Terrace for development
of 3 residential units.
Private Consultant | California
Ms. Barnes served as a private consultant to public agencies managing streetscape and utility
projects, assuring quality and contractual conditions of performance. She also prepared and
maintained project schedules, review the project work progress, and pr oduction rates on a
frequent basis. Ms. Barnes also developed grant proposals and procured funding and intra -
agency partnerships to deliver public works projects with limited budgets.
Director of Public Works / City Engineer | City of Mill Valley, CA
For a 17 year period, Ms. Barnes served as the City Engineer and eventual Director of Public
Works for the City.
As Director, her duties included directing the City’s facility operations including wastewater
treatment, sanitary sewers and storm drains, parks facilities, and road maintenance. She
oversaw the department’s budget, controls expenditures and approval of all requisitions,
advised the City Manager on all public works activities.
As City Engineer, Ms. Barnes planned, organized, and evaluated capital improvement projects
and other contract services for the City. She ensured the City was in compliance with applicable
laws and regulations, such as, but not limited to the Clean Water A ct and Americans with
Disabilities Act. She also analyzed and reviewed commercial and residential development
projects to ensure compliance with City policies, transportation codes, regulations, and laws.
Advise and confer with staff and developers’ representatives on acceptable design alternatives
and solutions. Developing mitigating measures to impose as conditions of approval.
Page 351 of 439
5
Husam
LICENSES & CERTIFICATIONS
Engineer in Training
| E104094
EDUCATION
Bachelors of Science, Civil Engineer
Israel Institute of Technology
| Haifa, Israel
Aburabi EIT
Associate Engineer
Mr. Aburabi has over 22 years of diverse municipal and civil engineering experience. He has
been involved in the design, specifications, and preparation of estimates for public works
projects, including a wide range of roadway and light rail improvements. His experience
includes the preparation of typical sections, layouts and profiles, super-elevations, pavement
delineation, sign plans, erosion control, and water pollution control plans. As a Project
Engineer, Mr. Aburabi has managed and coordinated engineering tasks, responded to RFIs,
and addressed inquiries and feedback from clients and subconsultants.
Mr. Aburabi has experience performing plan check reviews for public agencies, verifying
compliance with applicable standards and providing clear, actionable feedback to designers
and applicants. He is also knowledgeable in SB 330 requirements, including application
completeness, zoning consistency, and statutory review timelines, and has supported public
agencies in evaluating development proposals under SB 330 guidelines. Additionally, his work
includes coordinating and securing project approvals from agencies such as Caltrans, Valley
Transportation Authority, and various utility providers.
Mr. Aburabi has extensive experience with the preparation of Storm Water Data Reports
(SWDR), drainage reports, and the production of comprehensive roadway layout, profile,
detail, and quantity take off plans. He is an expert in the use of AutoCad Civil 3D , Softdesk,
Autodesk Land Desktop, Microstation, and the Hydraflow Storm Sewers program.
As Project Manager, Mr. Aburabi has been involved in the management and coordination of
engineering work, responding to RFI’s, and replying to inquiries and feedback of clients and
subconsultants. Additionally, his experience includes coordinating and obtaining permits and
project approvals from various public agencies including Caltrans, Valley Transportation
Authority, and utility companies.
RELEVANT EXPERIENCE
Staff Augmentation -Capital Improvement Program | City of Gilroy, CA
Mr. Aburabi prepared and delivered Request for Proposals (RFP), Request for Qualifications
(RFQ’s), and managed and coordinated engineering work with consultants and sub-
consultants related to CIP projects. His duties included:
• Preparing grant applications
• Conducting DBE analysis
• Preparing project schedules
• Overseeing project budgets
• Coordinating with various City departments
Staff Augmentation -Capital Improvement Program | City of East Palo Alto, CA
Mr. Aburabi assisted the City with project and construction management for various capital
improvements throughout the City. Duties include but were not limited to:
• Provided plan check services and demonstrated working knowledge of SB 330
requirements, including zoning consistency, application completeness, and timelines
for ministerial and discretionary review.
• Prepared award package to Caltrans for the Bay Road Project Phase II & III from
Clarke Ave to Cooley Landing Park. The award package included Caltrans forms
EX15M, EX15A, EX15B, EX15C, EX15D, EX15H, EX15G, EX03, EX15L, etc.
• Executed a contract between the City and consultant for construction management
services;
• Prepared grant progress status report for California Department of Parks and
Recreation (Prop 84);
• Request reimbursement grant from Midpeninsula Regional Open Space District
(MROSD)
Page 352 of 439
6
David
LICENSES &
CERTIFICATIONS
Professional Civil Engineer
State of California | C57601
Professional Land Surveyor
State of California | L7994
EDUCATION
Bachelor of Science, Industrial Technology
Construction Option with
Architectural Emphasis
California State University at Fresno
| Fresno, CA
Rubcic PE, PLS
Senior Project Manager
Mr. Rubcic is a professional engineer with over 36 years of experience in all phases of municipal
engineering including capital improvement projects, subdivision improvements, land
developments, inspection, and master planning. Prior to joining CSG, Mr. Rubcic served the City
of Hollister for 22 years, starting as an Assistant Engineer and ending his services as Interim City
Engineer. As part of his role with the City of Hollister, Mr. Rubcic met with the public in
workshops and other meetings including one-on-one discussions for negotiations of right-
of-way acquisition, project meetings, and general community outreach.
For CSG, Mr. Rubcic provided map review for developments for the Town of Windsor,
Mountain View, Monte Sereno, San Leandro and many other agencies in the area. He
also performs development review for the City of Rohnert Park as part of an on-call
development and map review contract.
RELEVANT EXPERIENCE
Development and Map Review | City of Marina, CA
Mr. Rubcic serves as CSG’s Project Manager overseeing the review of multiple developments
within the City. Notable projects include but are not limited to:
• Sea Haven/Marina Heights Development - 240-acre site will include over 1,000 new
townhouse and single-family residential units, and will include 35 acres of parks,
greenbelts, and open space.
• the Dunes Residential Development - multiple phased of development. His
responsibilities have included the review of Final Maps and the associated
improvement plans for each phase. He has also performed several Tentative Map
conformance reviews and a Tentative Map amendment review.
• Marina Station - 246.2 Acres consisting 1360 residential units, commercial,
industrial, office, parks, trails. He has already preformed a Tentative Map
Conformance Review and participates in project meetings with the developer.
City Surveyor | City of Gilroy, CA
Mr. Rubcic currently serves as the CSG Project Manager and the City Surveyor where he has
reviewed several Lot Line Adjustments, easements, certificate of compliance proposals and a
Project Review for the compliance with existing maps on difficult properties involving a Court
Judgment. He is currently reviewing a 67 Lot residential subdivision as part of the Glen Loma
master planned Development.
Quality Assurance/Quality Control | Various Agencies, CA
Mr. Rubcic has and continues to provide QA/QC services for various project reviews to CSG’s
staff in a number of local communities including San Mateo, Mountain View, Daly City,
Rohnert Park, the Town of Windsor, Colma, and San Juan Bautista.
Development and Map Review | Town of Windsor, CA
Mr. Rubcic performed CSG’s review of final maps, improvement plans, easements,
Annexations for projects such as at 280 Arata Lane,330 Arata Lane, and the Veteran’s Village
apartment project in the Town of Windsor.
Senior Civil Engineer (Interim City Engineer) | City of Hollister, CA
Mr. Rubcic served 4 years as the Interim Engineering Manager/City Engineer, overseeing the
City’s Engineering Department. His responsibilities included directing and supervising City
engineering activities, preparing and administering the Capital Improvement Project program,
providing support to the Management Services Department, and reviewing and approving
private civil engineering plans and specifications and their adherence to established
engineering standards and project requirements.
Page 353 of 439
2
Son
LICENSES and CERTIFICATES
Professional Civil Engineer
State of California | 97167
Qualified SWPPP Developer/Practitioner
(QSD/QSP) | State of California #83529
Caltrans Resident Engineer’s Academy
EDUCATION
Bachelor of Science, Civil Engineering
San Jose State University
| San Jose, CA
PROFESSIONAL AFFILIATIONS
Toastmasters International
Secretary
Club: 4840673
Hoang PE, QSD/P
Senior Project Manager / Associate Engineer
Mr. Hoang provides clients with experience in design and plan review. Since joining CSG,
his primary focus has been in design. This work includes a variety of public works projects
involving paving design, drainage systems, and topographic surveys. Along with the
preparation of design plans for public works projects, he has also created complete PS&E
packages including specifications and engineering cost estimates.
RELEVANT EXPERIENCE
Various Plan / Map Check Review
Mr. Hoang has also been responsible for a variety of plan and map check reviews ranging
from parcel maps to grading and drainage plans. He has reviewed various lot line
adjustments and easement dedications for jurisdictions within San Mateo, Santa Clara,
and Monterey County. Mr. Hoang has also performed new and redevelopment plan
reviews with a focus on the latest C.3 compliance requirements for San Mateo County. He
has been involved in multiple phases of the Dunes at Monterey Bay, a multi phased
redevelopment of a former United States Army post.
Topographic Surveys
Mr. Hoang has been responsible for a variety of topographic surveys performed in
conjunction with public improvement projects. Utilizing the most appropriate Control
Scheme, whether it be local street monuments with assumed vertical datums, or tied to
the California Coordinate System and North American Vertical Datum, Mr. Hoang has
provided thorough identification of existing site conditions by surveying location and
elevation of existing surface features, invert elevations of underground utilities, location
of all pavement markings and striping, location and elevation of found monuments and
benchmarks, sufficient elevation information along side streets to determine longitudinal
slope for drainage, and location and elevation of any other items that would or may affect
the design of construction of proposed improvements within the project limits.
2014 Sanitary Sewer Improvements | City of Millbrae, CA
Mr. Hoang provided complete design, construction inspection, and assistant resident
engineer services for the replacement of approximately 5,500 LF of 6” sanitary sewer pipe
with 8” HDPE pipe by pipe bursting methods, both in the street and on private property in
public easements. Project included open trench reconnections of approximately 130
laterals using electrofusion saddles, steel encasement of approximately 30 LF of exposed
pipe by Millbrae Creek, and rehabilitation of 30 brick and concrete manholes using a 2-
part mortar/epoxy liner.
Ralston Avenue Drainage Improvements| Town of Hillsborough, CA
This project required comprehensive designing of improvements to an existing storm
drain system. Work included drainage and hydrology calculations taking into
consideration existing grades and structures.
Hillside Blvd. Improvements, Phase 1| Town of Colma, CA
This project involved plans, specifications, and estimates for the complete re-design and
beautification of Hillside Boulevard from Hoffman St. to Serramonte Boulevard in Colma,
CA. Design elements included roadway improvements, drainage improvements, traffic
signal design and bio-retention rain garden design.
Page 354 of 439
3
Lori
LICENSES & CERTIFICATIONS
Professional Land Surveyor
| State of California L8803
Weis PLS
Senior Land Surveyor
Ms. Weis is a professional land surveyor with over 40 years of experience in the la nd
surveying and mapping field. Her professional competencies specialize in title research,
fee ownership, encu mbrances and the analysis of survey data for boundary resolutions.
This includes years of writing Legal Descriptions and computer aided draft ing of Tract
Maps, Parcel Maps and Records of Survey.
RELEVANT EXPERIENCE
Senior Land Surveyor | CSG Consultants, CA
Ms. Weis serves as CSG’s Senior Land Surveyor with responsibilities to review a thorough
check of boundary and survey information reflected on submitted maps, check of
accompanying Title Reports, vesting deed and reference documents for verification of fee
ownership and encumbrances. She also provides technical accuracy with all the needed
Math closures, including proper formatting and conformance with the City’s standards and
Land Surveyor’s Act requirements.
Acting City Surveyor | City of Milpitas, CA
Ms. Weis oversaw and performed the review of Parcel Maps/Tract Maps/Legal Descriptions
submitted to City of Milpitas as Land Development projects for technical accuracy,
conformance with approved tentative map, City standards and Land Surveyor’s Act. Upon
fulfillment of these requirements, she would sign said maps and documents on behalf of the
City of Milpitas.
Map Review | City of Mountain View, CA
Ms. Weis oversaw and performed the review of Parcel Maps/Tract Maps/Legal Descriptions
submitted to City of Mountain View connected with Land Development projects. I also assist
in the review(s) of the chain of title to aid the City in determination if a Certificate of
Compliance is needed on individual applications.
Mapping Supervisor | MH Engineering Company, CA
Ms. Weis served as the Mapping Supervisor for a Bay Area engineering consulting firm. Her
duties included supervising and instructing in matters of legal descriptions and Maps,
researching and determining fee title and encumbrances, analyzing deeds, survey data, and
boundary resolutions, reviewing subdivision and street layouts, and writing of legal
descriptions/plats. She also coordinated the submitting to agencies with Project Engineer
and Title company.
Project Manager | Private Consultant, CA
Ms. Weis performed the review of Parcel Maps/Tract Maps/Legal Descriptions submitted to
City of Marina for Land Development projects for technical accuracies and conformance to
City Standards and Land Surveyor’s Act requirements.
Page 355 of 439
WWW.CSGENGR.COM
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Page 356 of 439
City of Gilroy
STAFF REPORT
Agenda Item Title: Purchase of Real Property Located at 6601 Cameron
Boulevard (APN 841-84-009) and Adoption of Resolution
Amending the Fiscal Year 2025-26 (FY26) Budget to
Appropriate $1,185,000 for the Purchase from the Water
Development Impact Fund (435)
Meeting Date: July 28, 2025
From: Jimmy Forbis, City Administrator
Department: Public Utilities
Submitted by: Heath McMahon, Public Utilities Director
Prepared by: Bret Swain, Senior Civil Engineer
STRATEGIC PLAN GOALS: Maintain and Improve City Infrastructure
RECOMMENDATION
1. Approve the purchase of real property located at 6601 Cameron Boulevard (APN
841-84-009) for $1,185,000 and associated transaction costs.
2. Authorize the City Administrator to execute the Purchase and Sale Agreement
and related documents.
3. Adopt a resolution amending the Fiscal Year 2025-2026 (FY26) budget to
appropriate $1,185,000 for the purchase of the property.
EXECUTIVE SUMMARY
Well 9 was recommended as part of the 2004 Water Master Plan and is essential to
meeting the City’s water supply demands. The location at 6601 Cameron Boulevard
has been evaluated and determined to be suitable for a municipal groundwater supply
well. Staff recommends purchase of the subject parcel (APN 841-84-009) for the
appraised value of $1,185,000.
BACKGROUND
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The need for a municipal groundwater supply well in this area was identified in the 2004
Water Master Plan. In 2006, a well siting study was conducted to evaluate 16 possible
locations described in the 2004 Water Master Plan. Only two areas were determined to
be feasible for further investigation at that time: one in the Forest Street Park area
where Well 3-02 was constructed to replace Well 3, and another near the McCarthy
Business Park development east of Highway 101 near Pacheco Pass Highway.
The City made multiple attempts in the past to acquire land and develop a well in this
area. Notably, in 2008, the City made a formal offer to purchase a property located
near the corner of Holloway Road and Silacci Way for the purpose of installing a
municipal supply well. Unfortunately, the City was unable to negotiate an agreement for
the acquisition of the land with the property owners.
On September 16, 2019, the City awarded a contract to Luhdorff & Scalmanini
Consulting Engineers (LSCE) to install a test well, evaluate a possible location for Well
9 at 6601 Cameron Boulevard (Site), develop the bid package for construction of Well 9,
support acquisition of the Site, and provide engineering support during construction of
Well 9. LSCE conducted an appraisal of the site to facilitate discussions with the
owner. In October 2019, Conceptual Site Plan Alternatives were developed for the
City’s review.
On June 25, 2021, a Letter of Intent to Purchase Real Property at 6601 Cameron
Boulevard was prepared and transmitted to Joseph A. McCarthy Jr., indicating the City’s
desire to purchase the site contingent upon installation of a test well and satisfactory
results showing suitability for a municipal supply well.
On January 10, 2022, the City entered into an access agreement with McCarthy Ranch,
LLC (Owner) to install a test well to evaluate the Site and underlying groundwater
suitability for the proposed municipal supply well. The Site was determined to be
suitable.
On May 30, 2023, a Site Investigation Summary and Production Well Design
Recommendation Report was completed by LSCE, which indicated a municipal supply
well located at the Site could yield approximately 1,500 gallons per minute of water that
meets Title 22 Drinking Water standards without treatment.
In 2025, Staff initiated a re-appraisal of the Site to ascertain current value. Property
owner has expressed a desire to sell the Site to the City for the appraised value of
$1,185,000.
ANALYSIS
The City’s 2004 Water Master Plan estimated total water production capacity at 15.5
million gallons per day (MGD). During the period between 2004 and 2023, the
population of the City grew by more than 40%. Water demand as of 2023 was
estimated at approximately 16.3 MGD. Both Well 3-02 and Well 9 were planned to be
online pumping water by 2023, but Well 9 has yet to be constructed. It is imperative to
complete this well to increase water production capacity and provide resiliency to the
system. Demand by 2040 is estimated to be 24.9 MGD and two additional new wells will
need to be constructed and online by then.
The Site is an existing parcel located at 6601 Cameron Boulevard and is approximately
53,925 square feet of undeveloped land with existing street and sidewalk frontage
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zoned for general industrial. The Assessor’s Parcel Number (APN) for the Site is 841-
84-009. The adjacent parcels are developed and zoned for general industrial. The Site
is adjacent to the Tractor Supply store to the north, office building to the west, an
industrial warehouse facility to the south, and Gilroy Self Storage to the east. This Site
has sufficient land area and is accessible for the intended purpose as a municipal well
site.
This project is an existing funded capital project identified in the FY24-28 Capital
Improvements Plan (CIP) as the McCarthy Site Well (Well #9), CIP No. 800050. Fees
for common area landscaping under the commercial CCRs are anticipated to be less
than $1,500 present value annually. Fees for common area paving under the retail
CCRs are anticipated to be between $5,000 to $25,000 present value, once every five
to ten years depending upon the degree of pavement maintenance required.
ALTERNATIVES
Council may alternatively:
1. Decline to approve purchase.
2. Defer action and direct staff to evaluate other alternatives.
Staff does not recommend either alternative since site suitability for new groundwater
wells is very limited, and the owner is amenable to the sale of the property at this time.
FISCAL IMPACT/FUNDING SOURCE
Funding for this property purchase of $1,185,000 was included in the FY25 budget from
the Water Development Impact Fund (435). Given that the City has entered into its next
fiscal year (FY26), the unspent funds from FY25 need to be reappropriated to now
complete the purchase in FY26. A budget amendment is included to effectuate this.
PUBLIC OUTREACH
Not applicable.
NEXT STEPS
If approved by Council, staff will execute the agreement, establish escrow, and begin
the due diligence processes to effectuate acquisition of the subject property.
Attachments:
1. Att 1 - Land Description - McCarthy Bus Prk - Lot 9 smaller
2. Att 2 - Purchase and Sale Agreement - McCarthy Lot 9 - Drft v5
Page 359 of 439
3. Budget Amendment Resolution - FY26 McCarthy Well Site Purchase - July 2025
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PURCHASE AND SALE AGREEMENT
This Purchase and Sale Agreement (“Agreement”) is made and entered into as of July ____, 2025 (the
“Effective Date”), by and between MCCARTHY GILROY, LLC, a California limited liability company (“Seller”),
and THE CITY OF GILROY, a California municipal corporation (“Buyer”).
RECITALS
A. Seller is the owner of certain real property located in the City of Gilroy, County of Santa Clara (the
“County”), State of California, which real property is commonly known as 6601 Cameron Boulevard (Assessor’s
Parcel Number: 841-84-009) and described as Parcel 9 of Parcel Map McCarthy Business Park, filed August 6, 2007
in Book 816 of Parcel Maps at Pages 48-52, Santa Clara County Records, File Number 19539696. The aforesaid real
property presently consists of approximately 53,925 square feet and is more particularly described and depicted on
Exhibit A attached hereto (the “Land”).
B. The Property shall consist of all of the following: (i) the Land; (ii) all right, title and interest of
Seller, if any, in and to all rights, privileges and easements appurtenant to the Land (all of which are collectively
referred to as the “Appurtenances”) (the Land and any Appurtenances are collectively referred to herein as the “Real
Property”); and (iii) all right, title and interest of Seller, if any, to the extent transferable, in all intangible property
used exclusively in connection with the business of owning, operating, maintaining and/or managing the Real
Property, including licenses, permits, entitlements and governmental approvals which benefit the Real Property (all
of which are collectively referred to as the “Intangible Property”).
C. Seller desires to sell the Property to Buyer and Buyer desires to purchase the Property from Seller,
upon the terms and conditions contained in this Agreement, and all permits, licenses, consents, approvals and
entitlements related to the Property described below.
The parties agree as follows:
1. Agreement of Purchase and Sale. Seller hereby agrees to sell to Buyer, and Buyer agrees to
purchase from Seller, the Property, which purchase and sale shall be upon and subject to all the terms and conditions
hereinafter set forth.
2. Purchase Price. The purchase price (“Purchase Price”) for the Property shall be One Million One
Hundred Eighty-Five Thousand Dollars ($1,185,000.00).
3. Escrow; Deposit; Independent Consideration.
a. Opening of Escrow; Deposit. The transaction contemplated by this Agreement shall be
consummated through an escrow (“Escrow”) with Old Republic Title located at 8060 Santa Teresa Boulevard, Suite
100, Gilroy, California 95020 (“Escrow Agent,” “Escrow Holder,” or “Title Company”), Attention: Chris
Gonzalez, Escrow Officer. Promptly following the Effective Date, Seller and Buyer shall open Escrow with Escrow
Agent. Buyer shall, by no later than five (5) business days after the Escrow has opened, deposit into Escrow One
Hundred Eighteen Thousand Five Hundred Dollars ($118,500.00) (the “Deposit”). The Deposit (less the Independent
Consideration (defined below)) shall be fully refundable to Buyer until Buyer delivers its Feasibility Approval Notice
as described in Section 6(a) to Seller on or before the expiration of the Feasibility Period (as defined in Section 6(a)
below). Buyer shall have the right for any reason or for no reason to terminate this Agreement by written notice given
to Seller at any time prior to the expiration of the Feasibility Period and, in such event, the Deposit made by Buyer
(together with the interest, if any, accrued thereon while in escrow) less the Independent Consideration shall be
promptly refunded to Buyer. The Deposit shall be disbursed to Seller following Buyer’s delivery of Buyer’s
Feasibility Approval Notice. Upon disbursement of any portion of the Deposit to Seller as described above, such
portion of the Deposit so released shall become non-refundable (except in the event of Seller’s default under this
Agreement or as otherwise expressly provided in this Agreement) and shall be applicable to the Purchase Price upon
the Close of Escrow.
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b. Investment and Reinvestment of Deposit. Any portion of the Deposit and all other funds
deposited by Buyer and held by Escrow Agent will be invested and reinvested, in any demand deposit or savings
account(s) of any California state or federal savings and loan association or California state bank or national banking
association, as Buyer may instruct Escrow Agent in writing. All interest earned under such account(s) will accrue to
Buyer.
c. Independent Consideration. One Hundred Dollars ($100.00) of the Deposit shall serve as
independent consideration (“Independent Consideration”) for Seller’s execution of this Agreement and agreement
to sell the Property to Buyer on and subject to the terms and conditions of this Agreement, including, without
limitation, the grant to Buyer of the right to conduct its due diligence investigation of the Property and the grant to
Buyer of the right to terminate this Agreement on or before the expiration of the Feasibility Period in connection with
such due diligence investigation and shall be independent of any other consideration or payment provided for in this
Agreement and is non-refundable in all events (except in the event of a default by Seller hereunder). The Independent
Consideration is not applicable to the Purchase Price and shall be retained by Seller in the event of the Close of Escrow
or any termination of this Agreement.
4. Payment of Purchase Price. The Purchase Price less any Deposit disbursed to Seller will be
payable in cash through Escrow at the Close of Escrow.
5. Buyer’s Title Approval Rights. Buyer shall, within fifteen (15) days following Buyer’s receipt of
the Documents (defined in Section 7(a) below) and the Title Report (as defined in Section 7(c) below), notify Seller
in writing (“Buyer Objection Notice”) of any objection (which objection may be issued or withheld in Buyer’s sole
and absolute discretion) that Buyer has to the title exceptions reflected in the Title Report or the matters shown on a
Survey (as defined in Section 6(b) below). Buyer’s failure to timely deliver to Seller the Buyer Objection Notice shall
be deemed to constitute Buyer’s disapproval of the Title Report and the Survey. Seller shall have a period of five (5)
business days after receipt of the Buyer Objection Notice in which to deliver written notice to Buyer
(“Seller Response Notice”) of Seller’s election to either (i) agree to attempt to remove, at Seller’s sole cost and
expense, the objectionable items on or before the Closing Date (in which event Buyer shall be deemed to have waived
its objection to the title exceptions and survey matters (if applicable) in question), or (ii) decline to attempt to remove
the objectionable items. Seller’s failure to timely deliver to Buyer the Seller Response Notice shall be deemed to
constitute Seller’s election not to attempt to remove the objectionable items. If Seller elects in the Seller Response
Notice to attempt to remove the objectionable items, such removal shall be a condition precedent to Closing (as herein
defined) for the benefit of Buyer, but not a covenant of Seller and except for the disapproved items, the condition of
the title as shown on the Title Report shall otherwise be deemed approved. If Seller elects (or is deemed to have
elected) not to remove the objectionable items, then Buyer shall have the right, by written notice to Seller (“Buyer
Election Notice”) delivered within five (5) days after Buyer’s receipt of the Seller Response Notice (or, if Seller has
failed to timely deliver to Buyer the Seller Response Notice, within five (5) days after the expiration of said five (5)
day period), to either (i) immediately terminate this Agreement, whereupon Escrow Agent shall promptly release and
return the Deposit (less the Independent Consideration) to Buyer, and all of the rights and obligations of Buyer and
Seller hereunder shall cease, except that the parties shall equally be responsible for payment of the expenses of
canceling Escrow (i.e., 50/50), or (ii) waive its objection to the title exceptions and survey matters (if applicable) in
question. Buyer’s failure to timely deliver to Seller the Buyer Election Notice shall be deemed to constitute Buyer’s
election to terminate this Agreement. Notwithstanding any other provision contained herein to the contrary, Seller
shall, on or before the Closing Date, remove or cause to be removed all monetary liens and encumbrances against the
Property, excluding real property taxes and assessments not yet due and payable (collectively, “Monetary Liens”).
6. Feasibility Period; Inspections and Studies.
a. Feasibility Period. Buyer shall have thirty (30) days following the Effective Date (the
“Feasibility Period”) to conduct any feasibility, economic, political, title, physical, or engineering studies of the
Property as Buyer may desire, in its sole and absolute discretion, including, but not limited to, Buyer’s review and
approval of the matters described in (b) and (c) below, the terms and balances of any assessment district affecting the
Property, the conditions of zoning, and verification of the availability of utility connections and Buyer’s evaluation of
the feasibility of the Property for Buyer’s intended use and to conduct the Inspections and Studies as described in (b)
below. If Buyer elects to proceed with the purchase of the Property after conducting such investigations, Buyer will
give written notice to Seller and Escrow Agent of such fact before the expiration of the Feasibility Period (the
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“Feasibility Approval Notice”). Buyer’s failure to give the Feasibility Approval Notice before the expiration of the
Feasibility Period will be deemed as Buyer’s election not to proceed with the purchase of the Property, whereupon the
Deposit (less the Independent Consideration) held by Escrow Holder will be immediately released to Buyer and this
Agreement shall automatically terminate with neither party having any further liability or obligation hereunder except
as to any indemnities obligations that, by their terms, survive termination; provided, however, Seller shall not be
released hereunder until the full amount of the Deposit held by Escrow Holder has been returned to Buyer.
b. Inspections and Studies. During the Feasibility Period, Buyer may, at its sole cost and
expense, perform such physical inspections, surveys (including, without limitation, a Phase 1 Environmental Study
and an ALTA survey of the Property (“Survey”)), tests and studies, and review such other matters related to the
Property, as Buyer deems necessary or appropriate for its review of the Property (collectively, “Inspections and
Studies”). In connection with the foregoing, Buyer and its employees, agents, representatives, consultants and
contractors (collectively, “Buyer Representatives”) shall have the right to enter upon the Property during normal
business hours for the purpose of conducting such Inspections and Studies and/or performing the Survey. After any
such entry, Buyer shall promptly restore the Property to its prior condition, if its condition was changed by such entry.
Buyer shall indemnify, defend and hold Seller harmless from any actions, suits, liens, claims, damages, expenses,
losses and liabilities (including reasonable attorneys’ fees and expenses) to the extent caused by Buyer’s or the Buyer
Representatives’ entry upon the Property, and the performance of the Inspections and Studies; provided, however, that
Buyer shall have no responsibility or liability for any act or omission of Seller or its employees, agents, representatives
or contractors and/or for any condition or defect on, under or affecting the Property not caused by Buyer or the Buyer’s
Representatives but discovered during such Inspections and Studies. If Buyer does not acquire the Property for any
reason whatsoever, Buyer shall deliver to Seller (i) all reports, documents and other materials (including, without
limitation, the Documents) previously obtained by Buyer from Seller, and (ii) to the extent permitted pursuant to
agreements with parties preparing the same, copies of all reports, documents and other materials pertaining to the
Property as Buyer has prepared or caused to be prepared (specifically excluding any internal documents of Buyer
containing proprietary or privileged information, appraisals, marketing studies, and plans and specifications of
improvements). The delivery of such items shall be without representation or warranty as to the completeness or
accuracy thereof.
c. Buyer’s approval of the items referenced in subparagraphs (a) and/or (b) above shall be
manifested by Buyer’s delivery of the Feasibility Approval Notice. All of the above approvals may be granted or
withheld by Buyer in its sole and absolute discretion. If Buyer fails to give the Feasibility Approval Notice, then such
failure shall, without further notice, constitute a termination of this Agreement by Buyer. If Buyer so terminates this
Agreement, then, on such date, Escrow Agent shall promptly release and return the Deposit (less the Independent
Consideration) to Buyer, and all of the rights and obligations of Buyer and Seller hereunder shall cease, except that
the parties shall equally be responsible for payment of the expenses of canceling Escrow (i.e., 50/50).
7. Documents and Preliminary Title Report.
a. Delivery of Documents. Seller shall as soon as practicable after the mutual execution of
this Agreement, but in no event later than the date that is three (3) business days after the Effective Date, deliver or
cause to be delivered to Buyer for Buyer’s review a standard disclosure package of documents and materials in Seller’s
possession which relate directly to the Property, including, without limitation, maps, conditions of approval, plans,
development agreements, specific plans, title reports, toxic studies reports, Mello-Roos information or documents,
school fee information or documents, surveys, and environmental reports (collectively the “Documents”).
b. Return of Documents. Buyer shall return all of the Documents, any and all copies Buyer
has made of the Documents on the earlier to occur of (i) such time as Buyer determines that it shall not acquire the
Property, or (ii) such time as this Agreement is terminated for any reason.
c. Delivery of Preliminary Title Report. Seller shall within three (3) business days after the
Effective Date of this Agreement deliver or cause to be delivered to Buyer for Buyer’s review and approval, a
preliminary title report (and copies of all documents or items referenced therein as exceptions) issued by Title
Company in respect of the Seller’s Real Property (collectively, “Title Report”).
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8. Representations of Seller. Seller makes the following representations and warranties to Buyer, all
of which representations and warranties are true in all respects as of the Effective Date and shall be true in all respects
at the Close of Escrow.
a. Authority. The individual(s) signing this Agreement on behalf of Seller has/have the
power, right and authority to (i) enter into this Agreement, (ii) bind Seller hereto and (iii) consummate the transaction
contemplated hereby, without the consent or joinder of any other party or order or approval of any court.
b. No Commitments. Except as expressly identified in this Agreement, Seller has not entered
into any material commitments or agreements with any third parties (including, without limitation) governmental
authorities or agencies) affecting the Property that are not a matter of public record, including, without limitation,
purchase agreements, rights of first refusals, options, leases or easements.
c. No Pending Litigation. To Seller’s actual knowledge, no pending litigation exists against
Seller relating to or arising out of Seller’s interest in the Property, and Seller has not received any written notice that
any proceedings are contemplated and likely to be commenced during the term of this Agreement.
d. No Violation of Laws. To Seller’s actual knowledge, in the past three (3) years Seller has
not received any written notice or other written communication of any violation of any federal, state, regional or local
law, ordinance or other governmental rule or regulation pertaining to the Property, including without limitation,
subdivision, and environmental laws affecting the Property.
e. No Condemnation Proceedings. To Seller’s actual knowledge, there are currently no
condemnation or eminent domain proceedings threatened in writing or actively pending against the Property or any
part thereof nor has any written request been received by Seller to engage in any transfer or transaction in lieu thereof.
f. IRS Information. For purposes of Section 1445 of the United States Internal Revenue
Code, as amended (the “Code”): (i) Seller is not a foreign corporation (as such term is defined in the Code and
applicable federal income tax regulations); (ii) Seller’s Social Security Number (or equivalent) will be supplied to
Escrow Holder at Closing; (iii) Seller’s correct address is as set forth in the FIRPTA (as defined below) and any other
tax documentation related to this transaction; and (iv) the withholding of tax is not required by the Code upon the
transfer of the Property in accordance with this Agreement. This certification may be disclosed by Buyer to the
Internal Revenue Service.
g. Hazardous Substances. Except as otherwise disclosed to Buyer in writing or otherwise
included in the Documents, to Seller’s actual knowledge, the Property is not currently under investigation for violation
(or in violation) of any federal, state or local law, ordinance or regulation relating to the environmental conditions in,
at, on, under or about the Property including, but not limited to, soil and groundwater conditions (collectively,
“Environmental Laws”). To Seller’s actual knowledge, there are no underground storage tanks located on the Real
Property.
h. Actual Knowledge. Whenever phrases such as "Seller knows", "to Seller's knowledge" or
"Seller has no knowledge" or similar phrases are used in this Agreement with regard to the "knowledge" of Seller,
they will be deemed to refer exclusively to matters within the current actual (as opposed to constructive) knowledge
of Joseph A. McCarthy Jr. ("Seller's Representative"). No duty of inquiry or investigation on the part of Seller or
Seller's Representative will be required or implied by the making of any representation or statement which is so limited
to matters within Seller's knowledge, and in no event shall Seller's Representative have any personal liability therefor.
9. Buyer’s Representations and Warranties. Buyer hereby makes the following representations and
warranties:
a. The individual(s) signing this Agreement on behalf of Buyer has/have the power, right and
authority to (i) enter into this Agreement, (ii) bind Buyer hereto and (iii) consummate the transaction contemplated
hereby, without the consent or joinder of any other party or order or approval of any court.
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b. Buyer has the requisite right, legal capacity and authority to enter into this Agreement, to
perform its obligations hereunder and to consummate the transaction contemplated hereby.
c. This Agreement and all other agreements, documents and instruments to be executed in
connection herewith have been effectively authorized by all necessary action on the part of Buyer, which
authorizations remain in full force and effect, have been duly executed and delivered by Buyer, and no other
proceedings on the part of Buyer are required to authorize this Agreement and the transactions contemplated hereby.
10. Seller’s Covenants.
a. During the term of this Agreement, Seller shall:
i. Maintain Condition of Title. Neither cause nor voluntarily permit, any lien,
encumbrance or any matter to cause the condition of title to be changed from that as stated in the Title Report, without
Buyer’s prior written consent. Without limitation, Seller shall not encumber the Property with any Monetary Lien,
including a deed of trust or other instrument in connection with any other loan or financing obtained by Seller.
ii. Enter into No Agreements. Not enter into any agreements with the County,
governmental agency (other than with Buyer in connection with this Agreement), utility company or any person or
entity regarding the Property, which would remain in effect after the Close of Escrow, without obtaining Buyer’s prior
written consent, which Buyer shall not withhold unreasonably. Without limitation, Buyer may withhold its consent
to any agreement that would, in Buyer’s opinion, have any significant, detrimental impact on Buyer’s intended use
for the Property.
11. Liquidated Damages. IF BUYER DEFAULTS UNDER THIS AGREEMENT BY FAILING TO
CLOSE ESCROW ACCORDING TO THE TERMS OF THIS AGREEMENT AND SUCH DEFAULT IS NOT
CURED BY BUYER WITHIN TWO (2) BUSINESS DAYS OF THE INITIAL SPECIFIED CLOSING DATE, THE
PARTIES AGREE THAT SELLER SHALL BE RELEASED FROM SELLER’S OBLIGATION TO SELL THE
PROPERTY TO BUYER. IN SUCH EVENT, SELLER SHALL RETAIN ANY PORTION OF THE DEPOSIT
WHICH HAS BEEN DISBURSED TO SELLER AS LIQUIDATED DAMAGES, WHICH THE PARTIES AGREE
IS A REASONABLE SUM CONSIDERING ALL THE CIRCUMSTANCES EXISTING ON THE EFFECTIVE
DATE, INCLUDING THE DIFFICULTY OR IMPRACTICALITY OF DETERMINING THE ACTUAL
DAMAGES TO SELLER. SUCH LIQUIDATED DAMAGES SHALL BE SELLER’S EXCLUSIVE REMEDY
FOR SUCH DEFAULT, AND SELLER SHALL ACCEPT SAID LIQUIDATED DAMAGES IN PLACE OF ANY
OTHER RIGHTS OR REMEDIES IT MAY HAVE AGAINST BUYER INCLUDING, BUT NOT LIMITED TO,
ANY RIGHT TO SPECIFIC PERFORMANCE OR TO RECOVER DAMAGES. SELLER’S RETENTION OF THE
DEPOSIT AS PROVIDED ABOVE AS LIQUIDATED DAMAGES HEREUNDER IS NOT INTENDED AS A
FORFEITURE OR PENALTY WITHIN THE MEANING OF CALIFORNIA CIVIL CODE SECTIONS 3275 OR
3369, BUT IS INTENDED TO CONSTITUTE LIQUIDATED DAMAGES TO SELLER PURSUANT TO CIVIL
CODE SECTIONS 1671, 1676 AND 1677. SELLER HEREBY WAIVES THE PROVISIONS OF CALIFORNIA
CIVIL CODE SECTION 3389.
Seller’s Initials Buyer’s Initials
12. Closing Conditions.
a. Buyer’s Conditions Precedent. Buyer’s obligation to purchase the Property is conditioned
upon fulfillment or waiver by Buyer, in Buyer's reasonable discretion, of each of the following conditions (“Buyer’s
Closing Condition(s)”) at or prior to closing, which are for Buyer’s benefit only, and may be waived in part or in
whole by Buyer (and then only in writing):
i. Seller Performed All Obligations. Seller shall have performed each and every of
Seller’s material obligations set forth in this Agreement.
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ii. Seller’s Representations and Warranties Are True. All the warranties and
representations of Seller set forth in this Agreement shall be true and correct in all material respects at the time when
made and at the Close of Escrow.
iii. Title Company Able to Issue Title Policy. The Title Company shall be
irrevocably committed to issue in favor of Buyer, as the named insured, at Close of Escrow an ALTA standard owner’s
policy of title insurance with coverage in an amount equal to the Purchase Price showing title to the Land vested in
Buyer as of the Closing Date, subject to the title exceptions approved or waived by Buyer (the “Title Policy”), and
Seller shall be ready, willing and able to transfer good and marketable fee title to the Property to Buyer at the Close
of Escrow, subject only to the title exceptions approved or waived by Buyer.
iv. Seller’s Deliveries. Seller shall have delivered to Escrow Agent the documents
described in Section 13(c) below.
v. Possession at Closing. Delivery of possession of the Real Property to Buyer at
the Close of Escrow, free from any rights or claims of rights of possession of any person or entity.
If Buyer’s Closing Conditions are not satisfied or waived in writing by the Closing Date, the Closing Date
may, at Buyer’s election and without any additional deposits, be extended for up to ten (10) days after the original
Closing Date; provided, however, if an unsatisfied condition is also a default by Seller, then Section 12(b) below shall
apply. Buyer may also elect to terminate this Agreement in the event any Buyer Closing Condition is not satisfied on
the Closing Date. Upon such termination, the Deposit paid by Buyer, together with any interest which has accrued
thereon while held by Escrow Agent, shall be returned to Buyer (whether or not the same has been released to Seller)
and the parties shall have no further obligations under this Agreement except as to any indemnities obligations that,
by their terms, survive termination and provided that Seller shall not be released hereunder until the full amount of
the Deposit has been returned to Buyer.
b. Buyer’s Remedies. If escrow fails to close on the Closing Date because of a default by
Seller, then Buyer shall, in addition to any other rights or remedies specified in this Agreement or provided by law,
have the following rights:
i. Buyer may extend the Closing Date (without any additional deposits) for such
period as may be determined by Buyer to provide Seller an opportunity to cure the subject default. In the event Seller
does not cure by the extended date established by Buyer, then Buyer may thereupon avail itself of the other rights and
remedies set forth in this Section 12(b);
ii. Buyer may terminate this Agreement, whereupon the Deposit shall be returned to
Buyer (whether or not the same has been released to Seller) (together with all interest accrued thereon, if any); or
iii. Buyer may initiate an action for specific performance compelling Seller to
perform its obligations under this Agreement, including, without limitation, conveying the Property to Buyer in the
condition required under this Agreement. Seller hereby acknowledges the following: (A) this Agreement provides to
Seller adequate consideration and that such consideration, including, without limitation, the Purchase Price, is just and
reasonable, (B) Buyer will be considered to have fully and fairly performed its obligations under this Agreement if
Buyer’s representations under Section 9 are accurate as of the scheduled Closing Date, and Buyer has indicated that
it is prepared to deposit, or cause to be deposited, in Escrow any remaining balance of the Purchase Price and Buyer’s
share of closing costs, and (C) Seller may be compelled to specifically perform its obligations hereunder to and for
the benefit of Buyer. Any award of specific performance shall in no way preclude or limit any right of Buyer to
recover attorneys’ fees and costs as provided in this Agreement.
c. Seller’s Conditions Precedent. Seller’s obligation to sell the Property is conditioned upon
fulfillment of each of the following conditions (“Seller’s Closing Condition(s)”) at or prior to closing, which are for
Seller’s benefit only, and may be waived in part or in whole by Seller (and then only in writing):
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i. Buyer Performed All Obligations. Buyer shall have performed each and every of
Buyer’s material pre-closing obligations set forth in this Agreement.
ii. Buyer’s Representations and Warranties Are True. All the warranties and
representations of Buyer set forth in this Agreement shall be true and correct in all material respects at the time when
made and at the Close of Escrow.
iii. Buyer’s Deliveries. Buyer shall have delivered to Escrow Agent the documents
described in Section 13(d) below.
If Seller’s Closing Conditions are not satisfied or waived in writing by the Closing Date, the Closing Date
may, at Seller’s election, be extended for up to ten (10) days after the original Closing Date; provided, however, if an
unsatisfied condition is also an uncured default by Buyer, then Section 11 above regarding Liquidated Damages shall
apply.
13. Escrow Closing.
a. Closing of Escrow. Subject to the satisfaction or waiver by Buyer of all Buyers’ Closing
Conditions described above, the Close of Escrow shall occur on the date five (5) business days following the expiration
of the Feasibility Period (the “Outside Closing Date”). The Close of Escrow shall be the date on which the Grant
Deed (as defined below) to the Property is recorded in the Official Records of the County (the “Close of Escrow” or
the “Closing”). The date on which the Closing occurs is referred to herein as the “Closing Date”).
b. Grant Deed. Title to the Property shall be conveyed by a grant deed in the form attached
hereto as Exhibit B (the “Grant Deed”), without any exceptions except the title exceptions approved or waived by
Buyer.
c. Seller’s Deposits into Escrow. Seller shall deposit or cause to be deposited into Escrow
prior to the Close of Escrow the following:
i. The executed and acknowledged Grant Deed;
ii. An executed Federal Non-Foreign Investor Affidavit in the form attached hereto
as Exhibit C (the “FIRPTA Affidavit”);
iii. An executed Withholding Exemption Certificate (California Form 593) as
required under the California Revenue and Taxation Code;
iv. One original of the estimated closing statement prepared by the Escrow Holder;
and
v. Such other documents as may be reasonably required by the Escrow Holder to
consummate this transaction.
d. Buyer’s Deposits into Escrow. Buyer shall deposit into Escrow prior to the Close of
Escrow the following:
i. The Purchase Price (less the Deposit) in immediately available funds
(“Closing Funds”).
ii. One original of an estimated closing statement prepared by Escrow Holder;
iii. Such additional funds as may be required to pay Buyer’s share of closing costs
and prorations as provided herein; and
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iv. Such other documents as may be reasonably required to consummate this
transaction.
e. Expenses of Escrow. Seller shall pay (A) all County documentary transfer taxes, (B) the
premium for Buyer’s Title Policy allocable to an ALTA standard owner’s policy of title insurance, (C) the cost of
recording the Grant Deed, and (D) one-half (1/2) of all escrow fees. Buyer shall pay (i) the cost of Buyer’s
endorsements, if any, and the excess cost of an ALTA extended owner’s policy of title insurance if Buyer elects to
obtain an ALTA extended coverage Title Policy, (ii) the cost of an ALTA survey, if Buyer elects to obtain the same,
(iii) one-half (1/2) of all escrow fees, and (iv) all other reasonable and customary expenses, fees and costs incurred in
connection with the consummation of the Escrow. Buyer and Seller shall each bear their own respective attorneys’
fees and accounting costs incurred in connection with this transaction.
f. Prorations; Taxes. All real and personal property taxes and assessments, including, without
limitation, supplemental taxes, if any; water, sewer and utility charges (calculated on the basis of the period covered),
and any other expenses normal to the operation and maintenance of the Property, shall all be prorated as of the Closing,
on the basis of a 365-day year.
g. Possession. Seller shall deliver possession of the Property to Buyer at the Close of Escrow.
14. Condemnation. If, prior to the initial date for Close of Escrow, all or any portion of the Property
is subject to an actual taking by a public authority, by the power of eminent domain or otherwise (a “taking”), Seller
shall immediately advise Buyer of the same in writing and Buyer shall have the right, exercisable by giving written
notice to Seller within ten (10) days after Buyer’s receipt of written notice of such taking from Seller, either to (A)
terminate this Agreement (whereupon the Deposit shall be immediately returned to Buyer and neither party shall have
any further liability or obligation hereunder; provided, however, Seller shall not be released hereunder until the full
amount of the Deposit has been returned to Buyer), or (B) to accept that applicable portion of the Property subject to
such taking and to receive (i) a ratable reduction in the Purchase Price (calculated on a square foot basis) based on the
square footage of the Property that is subject to the taking in question, and (ii) an assignment of all of Seller’s rights
to any condemnation award payable by reason of such taking, to the extent such award exceeds the reduction in the
Purchase Price described in subsection (i) above. If Buyer elects to proceed under clause (B) above, Seller shall not
compromise, settle or adjust any claims to such award without Buyer’s prior written consent.
15. Broker’s Commission. Buyer and Seller each represent and covenant to the other that, except as
herein provided, they have not entered into any agreement, incurred any obligation or know of any facts which might
result in an obligation for any party to pay a sales or brokerage commission or finder’s fee for this transaction. Buyer
and Seller each agree to indemnify and hold the other harmless from any loss, liability, cost or expense, including
reasonable attorneys’ fees, arising from a breach of this representation and warranty. The foregoing indemnity and
hold harmless obligations of the parties shall survive the Close of Escrow or any sooner termination of this Agreement.
16. Preliminary Escrow Instructions; Further Documents. This Agreement shall serve as
preliminary escrow instructions to Escrow Agent. Each party will, whenever and as often as it shall be requested by
the other party or Escrow Agent, execute, acknowledge and deliver or cause to be executed, acknowledged and
delivered such further instruments and documents as may be reasonably necessary in order to complete the sale,
conveyance and transfer provided for herein, including, without limitation, such escrow instructions as may be
required by Escrow Agent and will do any and all other acts and will execute, acknowledge and deliver any and all
documents as may be reasonably required in order to carry out the intent and purpose of this Agreement. If there is a
conflict between this Agreement and any escrow instructions, this Agreement shall control.
17. Miscellaneous Provisions.
a. Attorneys’ Fees. If it shall be necessary for either Buyer or Seller to employ an attorney
to enforce or defend its rights under this Agreement, the non-prevailing party shall reimburse the prevailing party for
its actual attorneys’ fees and costs of suit.
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b. Notices. Any approval, disapproval, demand, document or other notice (“notice”) which
any party may desire to give to any other party shall be in writing and shall be delivered by hand delivery, by overnight
courier, by e-mail, by electronic facsimile transmission or by U.S. certified or registered mail (postage prepaid) and
shall be deemed received when receipted for at the addressee’s place of business (in the case of hand delivery), on the
date of delivery confirmed by the overnight courier service (in the case of overnight courier delivery), on the day sent
(in the case of e-mail), when the recipient’s facsimile machine acknowledges to the transmitting party receipt of all
pages (in the case of facsimile transmission), and two (2) days after being posted with the U.S. mail (in the case of
certified or registered mail delivery). All such notices shall be delivered to the following addresses (or at any other
address as a party may later designate):
If to Buyer: The City of Gilroy
7351 Rosanna Street
Gilroy, CA 95020
Attention: Jimmy Forbis, City Administrator
E-mail: CityClerk@CityofGilroy.org
Tel. No.: (408) 846-0202
with a copy to: Berliner Cohen, LLP
Attention: Andy Faber, Esq.
10 Almaden Blvd., 11th Floor
San Jose, CA 95113
E-mail: andy.faber@berliner.com
Tel. No.: (408) 286-5800
Fax No.: (408) 998-5388
If to Seller: McCarthy Gilroy, LLC
Attention: Joseph A. McCarthy Jr.
210 Almendra Avenue
Los Gatos, California 95030
E-mail: joeym@mccarthy.us
Tel. No.: (408) 358-5058
Fax No.: (408) 356-2338
with a copy to: Allen Matkins Leck Gamble Mallory & Natsis LLP
Three Embarcadero Center, Suite 1200
San Francisco, California 94111
Attn: Timothy Kelly Esq.
E-mail: tkelly@allenmatkins.com
Tel. No.: (415) 273-7450
If to Escrow Agent: Old Republic Title
Attention: Leticia Colon
8060 Santa Teresa Boulevard, Suite 100
Gilroy, CA 95020
E-mail: Lcolon@ORTC.com
Tel. No.: (408) 557-8400
c. Governing Law. The laws of the State of California shall govern the validity, enforcement,
and interpretation of this Agreement.
d. Integration; Modification; Waiver. This Agreement constitutes the complete and final
expression of the agreement of the parties relating to the Property and supersedes all previous contracts, agreements,
and understandings of the parties, either oral or written, relating to the Property. This Agreement cannot be modified,
or any of the terms hereof waived, except by an instrument in writing (referring specifically to this Agreement)
executed by the party against whom enforcement of the modification or waiver is sought.
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e. Counterpart Execution; Electronic Signatures. This Agreement may be executed in several
counterparts, each of which shall be fully effective as an original and all of which together shall constitute one and the
same instrument. In order to expedite the transaction contemplated herein, .pdf or DocuSign signatures sent via e-
mail may be used in place of original signatures on this Agreement. Seller and Buyer intend to be bound by the
signatures on the emailed document, are aware that the other parties will rely on the e-mailed signatures, and hereby
waive any defenses to the enforcement of the terms of this Agreement based on the form of signature.
f. Headings; Constructions. The headings which have been used throughout this Agreement
have been inserted for convenience of reference only and do not constitute matters to be construed in interpreting this
Agreement. Words of any gender used in this Agreement shall be held and construed to include any other gender, and
words in the singular number shall be held to include the plural, and vice versa, unless the context requires otherwise.
The words “herein,” “hereof,” “hereunder” and other similar compounds of the word “here” when used in this
Agreement shall refer to the entire Agreement and not to any particular provision or section. The agreement contained
herein shall not be construed in favor of or against either Seller or Buyer, but shall be construed as if both parties
prepared this Agreement.
g. Time of the Essence. Time is of the essence of this Agreement and of the obligations of
the parties to purchase and sell the Property, it being acknowledged and agreed by and between the parties that any
delay in effecting a closing pursuant to this Agreement may result in loss or damage to the party in full compliance
with its obligations hereunder. Notwithstanding any period for performance of any party’s obligations as contained
in any additional instructions required by Escrow Agent (as referenced in Section 16 above) the rights of the parties
hereunder shall be governed by the dates and times set forth in this Agreement.
h. Invalid Provisions. If any one or more of the provisions of this Agreement, or the
applicability of any such provision to a specific situation, shall be held invalid or unenforceable, such provision shall
be modified to the minimum extent necessary to make it or its application valid and enforceable, and the validity and
enforceability of all other provisions of this Agreement and all other applications of any such provision shall not be
affected thereby.
i. Binding Effect. Subject to the provisions of Section 17(n) below, this Agreement shall be
binding upon and inure to the benefit of Seller and Buyer, and their permitted successors and assigns.
j. Further Acts. In addition to the acts recited in this Agreement to be performed by Seller
and Buyer, Seller and Buyer agree to perform or cause to be performed at the Closing or after the Closing any and all
such further acts as may be reasonably necessary to consummate the transactions contemplated hereby.
k. Exhibits. All attached Exhibits and all items delivered into Escrow are incorporated herein.
l. Survival. All covenants and agreements contained herein to be performed after the Closing
Date and, except as otherwise set forth herein, all representations, warranties and indemnities shall survive the delivery
and recordation of the Grant Deed and the closing of the purchase and sale of the Property for a period of twelve (12)
months, and a party shall only be liable to the other party for a breach of a representation or warranty made by it with
respect to which a claim is made by a party against the other party before the end of such twelve (12) month period.
m. Third Parties. The execution and delivery of this Agreement shall not be deemed to confer
any rights upon, nor obligate either Seller or Buyer, to any person or entity other than each other.
n. Assignment. Buyer reserves the right to assign this Agreement or take title to the Property
in the name of a nominee or assignee; provided that Buyer provide written notice within ten (10) days of the Closing
Date of such assignment.
o. Computation of Time. The time in which any act under this Agreement is to be done shall
be computed by excluding the first day and including the last day. If the last day of any time period stated herein shall
fall on a Saturday, Sunday or legal holiday, then the duration of such time period shall be extended so that it shall end
on the next succeeding day which is not a Saturday, Sunday or legal holiday. Unless preceded by the word “business”,
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the word “day” shall mean a calendar day. The phrase “business day” or “business days” shall mean those days on
which the Superior Court of the county in which the Property is located is open for business.
p. 1031 Exchange. Seller may consummate the sale of the Property through a like-kind
exchange pursuant to Section 1031 of the Internal Revenue Code (the “Exchange”). If Seller elects to undertake an
Exchange, the following terms shall apply:
i. Seller, at its option, may assign its rights in this Agreement, as well as transfer its
interest in the Property, to an exchange accommodator selected by Seller. Subject to the terms and conditions set forth
in this Section 17(p), Buyer agrees to reasonably cooperate with Seller in connection with the Exchange. Buyer shall
in no way be obligated to pay any fees, costs or other expenses (including, without limitation, any escrow fees,
brokerage commissions, title charges, survey costs, recording costs or documentary transfer taxes) in connection with
Seller’s replacement property in the Exchange.
ii. The Closing shall not be contingent upon or subject to the consummation of the
Exchange. Escrow shall timely close in accordance with the terms of this Agreement notwithstanding any failure, for
any reason, of the consummation of the Exchange. Buyer shall have no responsibility or liability on account of the
Exchange to Seller or any third party involved in the Exchange. Buyer shall not be required to make any
representations or warranties, nor assume any obligations, nor incur any costs, expenses or liabilities in connection
with the Exchange. All representations, warranties, covenants and indemnification obligations of Seller to Buyer
whether set forth in this Agreement or otherwise existing at law or in equity, shall inure to the benefit of Buyer,
notwithstanding the Exchange. Buyer shall not be obligated to hold title to any replacement property in the Exchange.
Seller shall indemnify, defend and hold Buyer harmless from and against any and all claims, demands, actions, suits,
liens, obligations, liabilities, losses, damages, costs and expenses (including, without limitation, reasonable attorneys’
fees and expenses) arising from or related to the Exchange.
[Signatures Appear on the Following Page]
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IN WITNESS HEREOF, the parties hereto have executed this Agreement as of the dates set forth below.
SELLER: BUYER:
MCCARTHY GILROY, LLC,
a California limited liability company
By: McManagement Services, Inc.,
a California corporation
Title: Manager
By:_________________________
Name: Joseph McCarthy Jr.
Title: Vice President
Date: July ___, 2025
THE CITY OF GILROY,
a California municipal corporation
By:_________________________
Name: ______________________
Title: _________________________
Date: July ___, 2025
Approved to Form
By:_________________________
City Attorney
ATTEST
By:_________________________
City Clerk
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EXHIBIT A
Description of Land
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EXHIBIT B
Grant Deed
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
____________
____________
_______, CA _____
Attn: _____________
Mail All Tax Statements To:
GRANT DEED
FOR VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, MCCARTHY
GILROY, LLC, a California limited liability company (“Grantor”), hereby grants, transfers and assigns to
THE CITY OF GILROY, a California municipal corporation (“Grantee”) all that certain real property
located in the City of Gilroy, County of Santa Clara, State of California (“Property”), which Property is
more particularly described in Exhibit A attached hereto and incorporated herein by this reference.
IN WITNESS WHEREOF, this Grant Deed has been executed this ____ day of ________, 2025.
GRANTOR:
MCCARTHY GILROY, LLC,
a California limited liability company
By: McManagement Services, Inc.,
a California corporation
Title: Manager
By:_________________________
Name: Joseph McCarthy Jr.
Title: Vice President
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A notary public or other officer completing this
certificate verifies only the identity of the
individual who signed the document to which this
certificate is attached, and not the truthfulness,
accuracy, or validity of that document.
STATE OF CALIFORNIA )
) ss.
COUNTY OF ______________ )
On _______________, 2025, before me, ______________________, a Notary Public, personally appeared
________________________________________, who proved to me on the basis of satisfactory evidence
to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that
he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s)
on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the
instrument.
I certify under penalty of perjury under the laws of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
Signature _________________________________ (Seal)
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Exhibit A TO GRANT DEED
Legal Description of Property
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46#+&$51"3$&-
$BNFSPO#PVMFWBSE
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EXHIBIT C
FIRPTA Affidavit
CERTIFICATE OF NON-FOREIGN STATUS
Section 1445 of the Internal Revenue Code of 1986, as amended (“Code”), provides that a
transferee (buyer) of a U.S. real property interest must withhold tax if the transferor (seller) is a foreign
person. Sections 18805 and 26131 of the California Revenue and Taxation Code provide that a transferee
(buyer) of a California real property interest must withhold tax if withholding is required by Section 1445
of the United States Internal Revenue Code.
To inform , a
(“Transferee”), that withholding of tax under Section 1445 of the Code is not required upon disposition of
certain real property to the Transferee by , a
(“Transferor”), the Transferor hereby warrants, represents and certifies the following on
behalf of the Transferor:
1. The Transferor is not a foreign corporation, foreign partnership, foreign trust, or foreign
estate (as those terms are defined in the Internal Revenue Code and Income Tax Regulations), but rather is
a partnership formed under the laws of one of the United States.
2.The Transferor’s U.S. employer identification number is .
3.The Transferor’s office address is .
4. The Transferor understands that this certification may be disclosed to the Internal Revenue
Service by the transferee and that any false statement contained herein could be punished by fine,
imprisonment, or both.
Under penalty of perjury the Transferor declares that the undersigned has examined this certification and
to the best of its knowledge and belief it is true, correct, and complete.
TRANSFEROR:
MCCARTHY GILROY, LLC,
a California limited liability company
By: McManagement Services, Inc.,
a California corporation
Title: Manager
By:_________________________
Name: Joseph McCarthy Jr.
Title: Vice President
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RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GILROY AMENDING THE BUDGET FOR
THE CITY OF GILROY FOR THE 2025-2026 FISCAL
YEAR
WHEREAS, the City Administrator prepared and submitted to the City Council a budget
for the City of Gilroy for Fiscal Years 2025-2026 and 2026-2027, and the City Council
carefully examined, considered, and adopted the same on June 2, 2025; and
WHEREAS, City Staff has prepared and submitted to the City Council proposed
amendments to the budget for Fiscal Year 2025-2026 (FY26) for the City of Gilroy in the staff
report dated July 28, 2025, for the Purchase of Real Property located at 6601 Cameron Boulevard
(APN841-84-009).
NOW, THEREFORE, BE IT RESOLVED THAT the expenditure appropriations for
Fiscal Year 2025-2026 in Fund 435 – Water Development Impact Fund shall be increased by
$1,185,000.00
PASSED AND ADOPTED this 28th day of July 2025 by the following roll call vote:
AYES:COUNCIL MEMBERS:
NOES:COUNCIL MEMBERS:
ABSTAIN:COUNCIL MEMBERS:
ABSENT:COUNCIL MEMBERS:
APPROVED:
Greg Bozzo, Mayor
ATTEST:
_______________________
Kim Mancera, City Clerk
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City of Gilroy
STAFF REPORT
Agenda Item Title: Approval of Gilroy Management Association Memorandum of
Understanding and Adoption of a Resolution Approving
Associated Salary Schedules for the Period of July 1, 2025 -
June 30, 2028
Meeting Date: July 28, 2025
From: Jimmy Forbis, City Administrator
Department: Administrative Services
Submitted by: LeeAnn McPhillips, Assistant City Administrator/HR Director
Prepared by: LeeAnn McPhillips, Assistant City Administrator/HR Director
STRATEGIC PLAN GOALS: Not Applicable
RECOMMENDATION
a. Approve a Memorandum of of Understanding between the City and Gilroy
Management Association for the period July 1, 2025 - June 30, 2028.
b. Adopt a Resolution of the City Council of the City of Gilroy approving the July 1,
2025, July 1, 2026, and July 1, 2027 salary schedules associated with the Gilroy
Management Association Memorandum of Understanding.
EXECUTIVE SUMMARY
The City of Gilroy is a public employer and consistent with the Meyers-Milias-Brown Act
(MMBA), the City engages in a collective bargaining process with represented
employees through bargaining units. The process typically occurs over a three to four
month period before the expiration of the existing labor contract. City employees
(except executives and certain others) are organized into five different bargaining units
and are represented by unions or associations. The product of the collective bargaining
process is an MOU ("Memorandum of Understanding" or "Memoranda" for
plural). MOUs specify the terms and conditions of employment.
The Gilroy Management Association (GMA) is one of the five City of Gilroy labor
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organizations. This labor group represents approximately forty mid-management
employees in all City departments. This agenda item is for the review and approval of
the MOU for the GMA bargaining group for the next three fiscal years, FY 26 - FY 28.
BACKGROUND
Staff recently concluded negotiations with the Gilroy Management Association for a
successor Memorandum of Understanding (MOU), including salary increases for the
period July 1, 2025–June 30, 2028, in conformance with Council direction. A final copy
of the MOU and the corresponding salary schedules are attached for the Council's
review and approval. Staff worked with GMA bargaining unit members to prepare the
changes to the MOU document. The final draft of the MOU has been reviewed by
representatives of the GMA labor group and a designated representative from the GMA
bargaining team has signed-off on the final documents. The remaining members of the
GMA negotiations team and the City negotiations team will sign the documents
following approval by the Council.
The focus of these negotiations was to maintain competitive compensation within the
City's budget parameters. A key objective of the City is to recruit and retain high-quality
employees. Retaining talented management-level employees is a priority for the
organization, ensuring stable leadership and high-quality services for the Gilroy
community. The three-year term of the MOU will provide stability for employees and the
organization as a whole, allowing staff to plan and budget for the agreed-upon salary
increases.
The main areas of change for the GMA MOU are summarized below:
• Three-year contract (July 1, 2025–June 30, 2028)
• Salary increases as follows:
o 3% salary increase effective July 1, 2025
o 2.5% salary increase effective July 1, 2026
o 2.5% salary increase effective July 1, 2027
• Using the current 2025 rates as the baseline, increase the City's contribution to
medical and dental insurance by five percent (5%) on January 1, 2026, January
1, 2027, and January 1, 2028.
• Freeze the medical-in-lieu at current levels for existing employees; $500 cap for
new hires. In exchange for freezing medical-in-lieu at the current level, along
with the cap for new hires, a one-time payment of $1000 will be paid to each of
the GMA employees who, as of June 1, 2025, waive coverage (12 GMA
employees).
• Continue the ability for managers to cash out up to 40 hours of vacation leave
once per fiscal year
• Add additional deferred compensation benefits as follows:
o Increase City contribution to deferred compensation from $30 per month
to $130 per month, effective July 1, 2026
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o Increase City contribution to deferred compensation from $130 per month
to $230 per month, effective July 1, 2027
• Addition of language allowing for straight-time overtime pay for exempt Fire
Division Chiefs who must cover a full shift due to another Fire Division Chief's
absence (due to vacation or sick leave). Use of the 40-hour Fire Division Chief or
an Extra Help Fire Division Chief are options before deciding to pay straight-time
overtime.
• Incorporated a side letter adding the Cesar Chavez holiday.
• Other minor clean-up/clarification language to update the MOU - no cost
associated with these updates.
FISCAL IMPACT/FUNDING SOURCE
The cost of the MOU changes outlined above over the three-year period is estimated to
be $867,000 or approximately $289,000 annually (average). Approximately 70% of this
cost is charged to the General Fund and 30% to other operating funds. The adopted
fiscal year 2025-26 and 2026-27 budgets include sufficient appropriations to
accommodate the financial impacts of the MOU.
PUBLIC OUTREACH
Consistent with Gilroy's Open Government Ordinance, a draft redline copy of the MOU
was posted on the City's website for ten days prior to Council approval.
NEXT STEPS
Following Council approval, the following steps will be taken:
• Remaining parties to sign the MOU
• Finalize and post the fully executed MOU on the City's website
• Implement the MOU changes based on the effective dates included in the MOU
Attachments:
1. GMA Salary Resolution with Salary Schedules for Agenda Packet 7.28.25
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MEMORANDUM
OF
UNDERSTANDING
BETWEEN
THE CITY OF GILROY
AND
THE GILROY MANAGEMENT ASSOCIATION
JULY 1, 2025 – JUNE 30, 2028
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MEMORANDUM OF UNDERSTANDING
BETWEEN THE
CITY OF GILROY
AND
THE GILROY MANAGEMENT ASSOCIATION
JULY 1, 2025 - JUNE 30, 2028
ARTICLE I. PARTIES TO THE AGREEMENT
This Memorandum of Understanding is jointly prepared and executed by representatives of the City of
Gilroy (hereinafter CITY) and the Gilroy Management Association (hereinafter GMA) for presentation to,
and consideration by, the City Council of CITY. It shall not be binding until ratified by the GMA and adopted
by the City Council.
ARTICLE II. RECOGNITION AND SCOPE
CITY hereby recognizes GMA as the recognized employee organization of employees in the classifications
in Attachment “A” for purposes of Government Code 3500 et seq. and the Employer-Employee Relations
Policy of CITY (City Council Resolution 85-25). Such recognition shall extend only to the representation of
employees holding permanent positions in the classifications listed in Attachment “A.”.
ARTICLE III. CITY RIGHTS
Section A. In General:
All CITY rights and functions, except those which are expressly abridged by this Agreement, shall remain
vested with CITY.
Section B. Rights Enumerated:
Nothing in this Agreement shall be construed to restrict any legal or inherent exclusive CITY rights with
respect to matters of general legislative or managerial policy which include but are not limited to: the
exclusive right to determine the mission of its constituent sections; set standards of selection for
employment and promotion; train, direct and assign its employees; require work outside of normal
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working hours; take disciplinary action; relieve its employees from duty because of lack of work or for
other legitimate reasons; maintain the efficiency of CITY operations; determine the methods, means and
personnel by which CITY operations are to be conducted; det ermine the content of job classifications;
take all necessary actions to prepare for and carry out its mission in emergencies; and exercise complete
control and discretion over its organization and the technology of performing its work. CIT Y has the right
to make reasonable rules and regulations pertaining to employees consistent with this Agreement.
Section C. Employee Grievances Not Impaired:
The exercise of CITY management rights shall not preclude a grievant from presenting a grievance in
accordance with the Human Resources Rules and Regulations, concerning an adverse effect of the exercise
of such rights upon employee; provided, however, the basic right of management to act hereunder or
make decisions is unimpaired.
Employees included in this representational unit covered by the Public Safety Officers Procedural Bill of
Rights or the Firefighters Bill of Rights Acts shall be afforded the procedural rights included in that Act.
Section D. Consultations with GMA:
This Agreement is not intended to restrict the right of CITY to consult with GMA regarding matters within
the right of CITY to determine. However, the parties understand that such consultation shall not create
any obligation to meet and confer over issues not within the scope of representation.
Pursuant to MMBA Section 3504, the scope of representation shall include all matters relating to
employment conditions and employer-employee relations, including, but not limited to, wages, hours,
and other terms and conditions of employment, except, however, that the scope of representation shall
not include consideration of the merits, necessity, or organization of any service or activity provided by
law or executive order.
ARTICLE IV. GMA RIGHTS
Section A. Bargaining Unit Security:
1. An employee in one of the classes included in the Unit may at any time execute a payroll
deduction authorization form (“Deduction Authorization Form”) as furnished by GMA .
2. GMA will be custodian of records for such Deduction Authorization Form and will provide
the City with a certification that it has and will maintain an authorization, signed by the
individual from whose salary or wages the deduction or reduction is to be made. GMA shall
not be required to provide the City a copy of the employee’s authorization unless a dispute
arises about the existence or terms of the authorization. However, GMA will provide the
City with a certification document for each employee with su fficient information to allow
the City to identify the appropriate level of deductions.
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3. The City shall begin deductions in the amount prescribed by GMA in the first full payroll
period after receipt of written certification of employee authorization from GMA.
4. The City shall direct employee requests to cancel or change deductions to GMA and shall
rely on information provided by GMA regarding whether deductions for an employee
organization were properly canceled or changed.
5. Consistent with state law, GMA shall indemnify and save harmless the City, its officers and
employees, for (1) any claims made by an employee for deductions made in reliance on
GMA’s certification regarding a Deduction Authorization Form and (2) any claims made by
an employee for deductions made in reliance on information provided by GMA regarding
changes or cancellations to the deduction authorization.
Section B. Employee Orientation:
The City shall notify the Association in advance of a new employee who is being added to the
bargaining unit, either through initial hiring or a promotional process. Toward the end of the
employee’s orientation, a pre-designated Association representative shall be given time to
meet with the employee for thirty (30) minutes, without loss of compensation, for the purpose
of soliciting the employee to join the Association. If the Association is unable to make a
presentation at the calendared time of the new employee orientation, the Association will be
responsible for scheduling a meeting with the new or newly promoted employee.
ARTICLE V. SALARIES AND OTHER COMPENSATION
Section A. Salaries:
1. The salary schedule in effect on June 30, 2025 shall be increased by three percent (3%) effective
July 1, 2025 for all unit members provided the employee's salary will not exceed the top of the
established range for the classification. (Attachment B-1).
2. The salary schedule in effect on June 30, 2026 shall be increased by two and one-half percent
(2.5%) effective July 1, 2026 for all unit members provided the employee's salary will not exceed
the top of the established range for the classification. (Attachment B-2).
3. The salary schedule in effect on June 30, 2027 shall be increased by two and one-half percent
(2.5%) effective July 1, 2027 for all unit members provided the employee's salary will not exceed
the top of the established range for the classification. (Attachment B-3).
4. The last three percent (3%) of each GMA position’s salary range is the Retention Range Extension
(RRE. To qualify for the RRE, an employee must have completed at least five (5) years of service
as of their scheduled evaluation date. The City has had communications with CalPERS (2024-2025)
and CalPERS has reviewed the GMA salary table and has approved the full salary range as qualifying
compensation for purposes of CalPERS retirement benefits.
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5. All GMA employees shall enroll in and maintain direct deposit for payroll .
Section B. Retention/Recognition Incentive/Health Reimbursement Arrangement
1. Retiree Allowance – Eligibility, Amount and Timing
An Eligible Retiree, as defined below, shall be eligible to receive a Monthly Allowance, also
defined below, from the City until reaching the age of sixty -five (65). An “Eligible Retiree” is a
Unit employee that satisfies all of the following requirements:
• Is at least fifty-five years old (non-safety employees) or fifty years old (safety
employees)
• Has retired from service with the City through CalPERS. An individual is deemed to be
retired from service with the City if his or her effective retirement date is within 90 days
of separation from employment with the City and he or she is receiving a retirement
allowance from CalPERS resulting from the individual’s service to the City.
• Hired to full-time City of Gilroy employment prior to November 1, 2005:
o Has rendered full-time employment services to the City for at least fifteen (15)
years.
o The “Monthly Allowance” shall be equal to $15 for each year of service with the City
of Gilroy up to a maximum monthly allowance of $300.
• Hired to full-time City of Gilroy employment on or after November 1, 2005:
o Has rendered full-time employment services to the City for at least twenty (20)
years.
o The “Monthly Allowance” shall be equal to $15 for each year of service with the City
of Gilroy up to a maximum monthly allowance of $200.
• Effective June 30, 2007:
o Has rendered full-time employment services to the City for at least twenty-five (25)
years.
o The “Monthly Allowance” shall be equal to $15 for each year of service with the City
of Gilroy up to a maximum monthly allowance of $300.
• Unit employees who promote from within the Gilroy Police Department organization
to the classification of Police Captain (i.e. a GPOA Sergeant promotes to the
classification of Police Captain) can maintain the allowance/benefit as written in the
GPOA MOU at the time of promotion.
• A Unit employee retiring on or after July 1, 2015, must elect to participate in the City’s
retiree health reimbursement arrangement.
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• Benefits under this section begin the first day of the month following the cessation of
City-paid medical benefits. For example, if an employee retires on May 1st and City-
paid medical benefits continue through May 31st, the employee will receive his or her
first payment under this provision in the month of June. If medical benefits extend to
June 30th, then the benefits under this section will begin in the month of July.
2. Eligible Retirees On or After July 1, 2015
The Monthly Allowance for any Unit employee that qualifies as an Eligible Retiree on or
after July 1, 2015, including City employees hired or rehired on or after January 1, 2013,
shall be made available to the Eligible Retiree under the City’s retiree only health
reimbursement arrangement (“Plan”) for the purpose of receiving nontaxable
reimbursements of qualifying health care expenses under Sections 105(b) and 213(d) of
the Internal Revenue Code.
A condition to receiving the Monthly Allowance and participating in the Plan is the
submission of an election form to participate in the Plan. Any monthly administrative fees
for the health reimbursement arrangement plan shall be borne by the retiree. An Eligible
Retiree retiring on or after July 1, 2015, that does not elect to participate in the Plan will
forfeit the Monthly Allowance. Reimbursements from the Plan shall be subject to
substantiation that the Eligible Retiree incurred eligible expenses.
Section C. Retirement Plans and Contributions:
The City of Gilroy shall comply with the Public Employee Pension Reform Act (PEPRA) that went into effect
on January 1, 2013. PEPRA is a state law that supersedes any conflicting wording that may be contained
in this MOU.
Miscellaneous CalPERS Group:
▪ Tier One – Miscellaneous Employees Hired Prior to January 1, 2013 and Classic Members of
CalPERS Hired on or After January 1, 2013
The City shall provide the 2.5% at 55 PERS retirement plan for GMA employees in the Miscellaneous
CalPERS category that qualify as a “classic” member of CalPERS. This applies to employees hired to a full -
time position with the city of Gilroy prior to January 1, 2013 or an employee hired to a full -time position
with the city of Gilroy on or after January 1, 2013 who q ualifies as a “classic” member of CalPERS.
Employees in this category shall have a pre-tax payroll deduction of eight (8%) percent consistent with IRC
414(h)(2). One (1) year final compensation (pursuant to CA Government Code Section 20042) is used for
employees who retire under this formula. The City pays the employer contribution.
▪ Tier Two – Miscellaneous Employees Categorized as “New” CalPERS Members Hired On or After
January 1, 2013
New full-time GMA employees in the Miscellaneous CalPERS category hired on or after January 1,
2013 who are classified as a “new” member of CalPERS shall receive the 2% at 62 CalPERS
retirement plan. Employees in this category shall have a pre-tax payroll deduction for 50% of the
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total normal cost of the plan as identified annually by CalPERS. This employee payroll deduction
amount may change from year to year as required by PEPRA. Three year final compensation is
used for employees who retire under this formula.
The following items are included in the PERS Miscellaneous retirement contract:
▪ Credit for Unused Sick Leave – pursuant to CA Government Code Section 20965
▪ 3rd Level 1959 Survivor Benefit – pursuant to CA Government Code Section 21573
▪ Military Service Credit – pursuant to CA Government Code Section 21024
▪ Death Benefit – pursuant to CA Government Code Section 21620
Fire Safety CalPERS Group:
• Tier One – Fire Safety Employees Hired Prior to January 5, 2011
The city shall provide the 3% at 55 CalPERS retirement plan (Government Code Section 21363.1) for GMA
employees in the Fire Safety CalPERS Category that were hired to a full-time Fire Safety position with the
city of Gilroy prior to January 5, 2011. Effective July 1, 2013, EPMC will no longer be part of the total cash
compensation formula and the employee shall pay the nine (9%) employee contribution as a pre -tax
payroll deduction pursuant to IRC 414(h)(2). The plan shall include:
o One (1) year Final Compensation - pursuant to CA Government Code Section 20042
o Credit for Unused Sick Leave - pursuant to CA Government Code Section 20965
o 4th Level 1959 Survivor Benefit - pursuant to CA Government Code Section 21574
o Military Service Credit - pursuant to CA Government Code Section 21024
o Death Benefit - pursuant to CA Government Code Section 21620
• Tier 2 – Fire Safety Employees Hired On or After January 6, 2011, but Prior to January 1, 2013
and Classic Members Hired On or After January 1, 2013
The city shall provide the 2% at 55 CalPERS retirement plan for GMA employees in the Fire Safety CalPERS
category that were hired to a full-time Fire Safety position with the city of Gilroy on or after January 6,
2011, but prior to January 1, 2013 OR to employees hired to a full-time position on or after January 1,
2013 who are categorized as a “classic” member of CalPERS. Effective July 1, 2013, EPMC will no longer
be part of the total cash compensation formula and the employee shall pay a seven (7%) employee
contribution as a pre-tax payroll deduction pursuant to IRC 414(h)(2). The plan shall include:
o Credit for Unused Sick Leave - pursuant to CA Government Code Section 20965
o 4th Level 1959 Survivor Benefit - pursuant to CA Government Code Section 21574
o Military Service Credit - pursuant to CA Government Code Section 21024
o Death Benefit - pursuant to CA Government Code Section 21620
• Tier 3 – Fire Safety Employees Hired On or After January 1, 2013 Categorized as New CalPERS
Members
The city shall provide the 2% at 57 CalPERS retirement plan for GMA employees in the Fire Safety CalPERS
category that were hired to a full-time Fire Safety position with the city of Gilroy on or after January 1,
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2013 who are categorized as a “new” member of CalPERS. Employees in this category shall have a pre -
tax payroll deduction for 50% of the total normal cost of the plan as identified annually by CalPERS. This
employee payroll deduction amount may change from year to year as required by PEPRA. Three year
average final compensation is included with this formula. The plan shall include:
o Credit for Unused Sick Leave - pursuant to CA Government Code Section 20965
o 4th Level 1959 Survivor Benefit - pursuant to CA Government Code Section 21574
o Military Service Credit - pursuant to CA Government Code Section 21024
o Death Benefit - pursuant to CA Government Code Section 21620
Police Safety CalPERS Group:
• Tier One – Police Safety Employees Hired Prior to January 5, 2011
The City shall provide the 3% at 50 CalPERS retirement plan (Government Code Section 21362.2) for GMA
employees in the Police Safety CalPERS category that were hired to a full-time Police Safety position with
the city of Gilroy prior to January 5, 2011. Effective July 1, 2013, EPMC will no longer be part of the total
cash compensation formula and the employee shall pay the nine (9%) employee contribution as a pre -tax
payroll deduction pursuant to IRC 414(h)(2). The plan shall include:
o 1 year Final Compensation - pursuant to CA Government Code Section 20042
o Credit for Unused Sick Leave - pursuant to CA Government Code Section 20965
o 4th Level 1959 Survivor Benefit – pursuant to CA Government Code Section 21574
o Military Service Credit - pursuant to CA Government Code Section 21024
o Death Benefit - pursuant to CA Government Code Section 21620
• Tier 2 – Police Safety Employees Hired On or After January 5, 2011, but Prior to January 1, 2013
and “Classic” CalPERS Members Hired On or After January 1, 2013
The city shall provide the 2% at 50 CalPERS retirement plan for GMA employees in the Police Safety
CalPERS category that were hired to a full-time Police Safety position with the city of Gilroy on or after
January 5, 2011, but prior to January 1, 2013 OR to employees hired to a full -time position on or after
January 1, 2013 who are categorized as a “classic” member of CalPERS. Effective July 1, 2013, EPMC will
no longer be part of the total cash compensation formula and the employee shall pay a nine (9%)
employee contribution as a pre-tax payroll deduction pursuant to IRC 414(h)(2). The plan shall include:
o 1 year Final Compensation - pursuant to CA Government Code Section 20042
o Credit for Unused Sick Leave - pursuant to CA Government Code Section 20965
o 4th Level 1959 Survivor Benefit – pursuant to CA Government Code Section 21574
o Military Service Credit - pursuant to CA Government Code Section 21024
o Death Benefit - pursuant to CA Government Code Section 21620
• Tier 3 – Police Safety Employees Hired On or After January 1, 2013 Categorized as “New” CalPERS
Members
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The city shall provide the 2.7% at 57 CalPERS retirement plan for GMA employees in the Police Safety
CalPERS category that were hired to a full-time Police Safety position with the city of Gilroy on or after
January 1, 2013 who are categorized as a “new” member of CalPERS. Employees in this category shall
have a pre-tax payroll deduction for 50% of the total normal cost of the plan as identified annually by
CalPERS. This employee payroll deduction amount may change from year to year as required by PEPRA.
Three year average final compensation is included with this formula. The plan shall include:
o Credit for Unused Sick Leave - pursuant to CA Government Code Section 20965
o 4th Level 1959 Survivor Benefit – pursuant to CA Government Code Section 21574
o Military Service Credit - pursuant to CA Government Code Section 21024
o Death Benefit - pursuant to CA Government Code Section 21620
Section D. Tuition Reimbursement
Tuition reimbursement for GMA employees is up to $1,000.00 per fiscal year. This may be used to cover
the cost of tuition, books, fees, or other student expenses. Courses and reimbursement must be pre-
approved to qualify under this program. Only job related and career development courses will be
approved for reimbursement. A grade of B or better is required for reimbursement.
Section E. Bi-lingual Pay:
All unit employees who demonstrate the ability to communicate (as a result of a verbal skills test)
effectively in both Spanish and English shall receive an additional five (5%) percent of their respective base
salaries. The City may require employees receiving bi-lingual pay to recertify (test) based on observed skill
level or lack of use. However, such recertification shall occur no more than once every two (2) years to
demonstrate continued competency. This test shall be a verbal skills test.
Section F. Fire Division Chief Shift Differential:
1. Fire Division Chief’s currently receive an additional five percent (5%) of base salary as compensation
for the hours of work required of a Fire Division Chief. Currently, Fire Division Chiefs work a rotating
schedule that aligns with the shift assigned and are required to work evening and weekend hours on
a regular basis.
2. The addition compensation that the Fire Division Chief’s currently receive shall be coded as “Shift
Differential Pay” as this pay code correctly defines the reason for the additional compensation. “Shift
Differential” is defined by the California Code of Regulations, Title 2, Division 1, Chapter 2, Subchapter
1, Article 4, Section 571 as follows: “Shift Differential – Compensation to employees who are routinely
and consistently schedule to work other than a standard “daytime” shift, e.g. graveyard shift, swing
shift, shift change, rotating shift, split shifts, or weekends.” Currently, Division Chiefs consistently work
the hours that are typically covered by swing shift, occasionally work late evening or very early
morning hours, and work rotating shifts that includes weekends.
3. “Shift Differential Pay” coding shall be used for this compensation beginning with the June, 2016
payroll cycle for those Fire Division Chief’s working a rotating schedule that aligns with their assigned
shift and which includes evening and weekend work ho urs.
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Section G. Deferred Compensation:
City will contribute $30/month to a City deferred compensation plan on behalf of each GMA employee.
Effective July 1, 2026, the City will contribute $130/month to a City deferred compensation plan on behalf
of each GMA employee.
Effective July 1, 2027, the City will contribute $230/month to a City deferred compensation plan on behalf
of each GMA employee.
In order to receive the City contribution, each GMA employee must be enrolled in one of the City’s
deferred compensation plans.
ARTICLE VI. INSURANCE PROGRAMS
Section A. Medical Insurance:
1. The City shall provide a cafeteria program dollar contribution for each GMA employee. The cafeteria
plan contribution amount was established on January 1, 2025 as the plan year for health plan
coverage is the calendar year. The City cafeteria contribution amount shall increase by five (5%)
percent each calendar year using the January 1, 2025 amount as the baseline starting point. Any
health plan rate increases in excess of the annual City contribution amount each calendar year shall
be paid by the employee.
2. The contribution amounts include any mandatory PERS PEMHCA contribution and the mandatory
Dental Contribution.
3. The contribution amount that the employee qualifies to receive is based upon the number of
individuals that the employee enrolls in a medical plan.
4. The employee may purchase other insurance benefits with any remaining contribution amount or
through payroll deduction. Some of these benefits may be eligible for a pre-tax deduction. If there
is a surplus, the employee will receive a cash payment for 100% of the surplus contribution (this is
taxable income). The employee may not waive dental insurance under this provision. The employee
must enroll himself or herself, along with qualifying dependents, in the Dental plan.
5. The employee may waive medical coverage under this program and enroll in dental insurance
provided they show proof of other medical insurance coverage.
Employees waiving medical insurance, or whose medical insurance is less than the City contribution
are entitled to the following:
a) Hired prior to July 1, 2025
• Bargaining unit member hired by the City on or before June 30, 2025 who
waive medical coverage are entitled to $939.36 in taxable cash less the
medical contribution required by CalPERS and less the dental premium.
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• In addition, within sixty (60) days of City Council adoption of the MOU in
2025, the City shall provide bargaining unit members who waive medical
coverage as of June 1, 2025 a one-time payment of $1,000.
b) Hired on or after July 1, 2025
• Bargaining unit members hired by the City on or after July 1, 2025 who waive
medical coverage are entitled to $939.36 in taxable cash less the medical
contribution required by CalPERS and less the dental premium. However,
the taxable cash paid to an employee in this group after the CalPERS and
dental deductions may not exceed $500.
Section B. Life and AD&D Insurance:
The CITY shall maintain in effect a life and AD&D insurance policy for unit members which equals 100% of
annual salary. AD&D benefit increases the life insurance benefit paid to a Beneficiary if employee’s death
is the result of an accident.
Section C. Long Term Disability Insurance:
Non-Safety Employees: For the term of this Agreement the CITY shall maintain in effect the Long Term
Disability Program providing for a ninety (90) day elimination period and payment of sixty (60%) percent
of pre-disability earnings to a maximum of eight thousand five hundred ($8,500) per month. Employees
shall have the option of using accrued paid time to supplement LTD to bring gross wages to 100%.
Safety Employees (Police): For the term of this Agreement the CITY shall contribute up to $35.00 per
month toward the cost of the PORAC Premier Plus Long Term Disability Program. The employee shall pay
any cost of the plan in excess of the city contribution as a taxable payroll deduction. The employee shall
pay taxes on the city contribution so that qualifying benefits can be non -taxable.
Safety Employees (Fire): For the term of this Agreement the CITY shall contribute up to $35.00 per month
toward the cost of the Fire Long Term Disability Program, currently the California Association of
Professional Firefighter LTD plan.
Section D. Vision Plan:
The City shall provide a vision plan for optional employee enrollment. Premiums for this plan shall be paid
by the employee.
Section E. Employee Assistance Program:
The City shall provide an Employee Assistance Program for employees. The Employee Assistance Program
shall provide for at least ten (10) visits per plan year (calendar).
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ARTICLE VII. LEAVES
Section A Vacation Leave:
1. Vacation Accrual:
Completed Years of
Service
Mo. Hours Accrued Yearly Accrual Maximum Vacation
Balance
1 – 5 6.67 Hours Ten (10) Days 160 hours
6 – 15 10.00 Hours Fifteen (15) Days 240 hours
16 + 13.33 Hours Twenty (20) Days 320 hours
2. Vacation Cap:
The maximum vacation balance that an employee can maintain is two times the annual accrual.
Employees at or above the maximum balance will no longer accrue vacation time until such time that
the employee’s vacation balance drops below the maximum balance allowed.
3. Vacation Cash Out:
a. During the life of the MOU, employees may cash out up to 40 hours of vacation leave per year.
b. Members of the bargaining unit may make an irrevocable election to cash out vacation during
the month of November each year. Vacation will be paid out with December payroll (January
paycheck).
c. This vacation cash out provision will sunset on June 30, 2028.
Section B. Sick Leave:
Employees shall accrue sick leave at the rate of one (1) 8-hour day per month. There is no limit on the
amount of sick leave that an employee can accrue. Employees that retire directly from the City of Gilroy
shall have their accumulated sick leave hours/days reported to CalPERS pursuant to the Credit for Unused
Sick Leave Program identified above as part of the CalPERS contract. There is no cash out of sick leave
hours upon separation/retirement from employment.
Employees may utilize up to 50% of their annual sick leave accrual for family sick leave/kin care consistent
with California Labor Code Section 233.
Section C. Personal Leave:
Employees shall be credited with forty-four (44) hours of personal leave on July 1 of each fiscal year. This
leave is pro-rated for new hires and separating employees with a requirement that the employee must
work at least 50% of the quarter in order to earn personal leave for that quarter . If the employee
separates employment and has used more personal leave than would be allocated for the fiscal year based
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on the date of separation, then the employee will charge the excess hours utilized to another available
leave balance.
Section D. Administrative Leave:
Employee shall be credited with fifty-six (56) hours of administrative leave on July 1 of each fiscal year.
This leave is pro-rated for new hires and separating employees with a requirement that the employee
must work at least 50% of the quarter in order to earn administrative leave for that quarter. If the
employee separates employment and has used more administrative leave than would be allocated for the
fiscal year based on the date of separation, then the employee will change the excess hours utilized to
another available leave balance.
Section E. Bereavement Leave:
Eligible employees may take paid Bereavement Leave when a death occurs in the employee's or the
employee's spouse's immediate family. For the purpose of this section, immediate family is defined as:
Parents, Brothers, Sisters, Spouses, Domestic Partners, Natural or Legally Adopted Children, or
Grandparents. Up to three days of bereavement leave may be granted per occurrence if the death occurs
within California and up to five days per occurrence may be granted if the death occurs outside of
California. For deaths occurring within California, employee may take up to two (2) additional days per
instance of Bereavement Leave using the employee’s sick leave or other eligible leave banks. Leave may
also be granted in the case of the death of others with whom the employee has a significant relationship.
Such leave shall be granted in the sole discretion of the City Administrator, without any right to appeal.
Such leave shall not be cumulative.
Section F. Holidays:
GMA employees shall receive eleven (11) paid holidays (equal to eighty-eight (88) hours) as noted in Gilroy
Human Resources Rules and Regulations, and with the addition of Cesar Chavez Day (March 31). Holidays
shall typically be taken on the day observed. However, safety employee may flex holidays (eighty-eight
(88) hours) based upon the needs of the department. GMA employees working approved alternate work
schedules are required to flex weekly hours, use leave time, or take fewer holidays off so as not to exceed
the maximum number of holiday hours allowed per fiscal year.
Section G. Christmas Eve Mandatory Closure
City offices and all non-essential operations shall be closed on the workday immediately preceding the
Christmas Day Holiday. However, this is not a holiday and employees will be required to use either paid
or unpaid leave to cover their absence on this day. Employees shall designate, at least two weeks prior to
the mandatory closure, what leave time the employee will use to cover this day by completing the normal
time off request form.
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All City Hall employees shall participate in the mandatory closure as the City Hall building will be closed
on this date. Safety employees, however, may flex this day off based upon the needs of the department.
Section H. Catastrophic Leave Donation Program:
Employees may donate vacation hours, personal leave hours, or administrative leave hours under the
Catastrophic Leave Donation Program outlined in the Gilroy Human Resources Rules and Regulations.
Section I. No Use of Leave to Extend Retirement or Separation Date
Employees are required to be present at work during the entire two workweeks preceding their
retirement or other planned separation from City employment (e.g. resignation to accept new position).
Employees may not use accrued leave time to extend their employment.
ARTICLE VIII. MISCELLANEOUS
Section A. Uniforms:
Police Captains: Effective July 1, 2019, the uniform allowance is $116.67 per month paid with regular
payroll. Employees receiving a monthly uniform allowance are required to wear their uniform on a daily
basis less occasional exceptions approved in advance by the Police Chief for specific events that warrant
non-uniform attire.
Fire Division Chiefs: Effective July 1, 2019, the uniform allowance is $91.67 per month paid with regular
payroll. Employees receiving a monthly uniform allowance are required to wear their uniform on a daily
basis less occasional exceptions approved in advance by the Fire Chief for specific events that warrant
non-uniform attire.
Fire Marshal: Beginning July 1, 2020, uniforms will not be provided, and the Fire Marshal will be paid a
uniform allowance of $41.67 per month paid with regular payroll to purchase and maintain uniforms.
Employees receiving a monthly uniform allowance are required to wear their uniform on a daily basis less
occasional exceptions approved in advance by the department head for specific events that warrant non-
uniform attire. (Note: As of the date of this MOU, 7/1/22, the Fire Marshal position is currently an inactive
GMA position.)
Fleet and Facilities Superintendent and Manager assigned to Public Works Field Operations (streets,
water, sewer, parks, etc.): Consistent with the maximum annual allowance for uniform purchases
provided to line operations, fleet, and facilities employees, the management position noted above can
purchase uniform items listed on the uniform allocation/ordering worksheet.
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Section B. DMV Pull Notice Program:
Employees who have the opportunity to operate motorized vehicles on city business are required to be
safe drivers and operate vehicles in a safe manner. Employees, who have the opportunity to operate
vehicles on city business, must possess and maintain a valid California driver’s license appropriate for the
job and vehicle(s) to be operated. Employees who have the opportunity to operate motorized vehicles
while on duty must also either: (1) enroll in the City's department of motor vehicles employer pull -notice
program, or (2) provide the city with periodic updates of his or her driving record.
1. If an employee enrolls in the DMV employer pull notice program, the employee must fill out a
City-specified enrollment form directing the DMV to provide the City with periodic updates of
the employee’s driving record.
2. If an employee elects not to enroll in the DMV employer pull notice program, the employee is
responsible for providing the City with periodic updates of the employee’s driving record.
These updates shall be provided annually during the month of January an d every time the
employee receives a citation or other entry on his or her driving record which impacts his or
her ability to operate a motor vehicle while on duty, including but not limited to the revocation
or temporary suspension of the employee’s drivers’ license.
Section C. Human Resources Rules and Regulations
The parties acknowledge that the City duly adopted its Human Resources Rules and Regulations prior to
recognizing the GMA as the exclusive representative of employees in the classifications in Attachment “A”
and that those rules and regulations (including those covering layoffs) remain in full force and effect
except where inconsistent with this agreement.
Section D. Payroll Date and Direct Deposit:
Employees are paid monthly on the first City Hall working day of the month unless an earlier date is
designated by the City for a particular month. The City will notify the Association prior to implementing
the bi-weekly payroll calendar as part of the implementation of the new ERP.
All GMA employees shall enroll in direct deposit within sixty (60) days of employment.
Section E. Out of Class Appointment:
In accordance with Government Code 20480, an employee approved by the City to work in an out-of-
class appointment may not exceed 960 hours worked in the appointment within a fiscal year if the
employee is appointed to an upgraded position or higher classification that is vacant during recruitment
for a permanent appointment. This limitation does not apply to a position that is temporarily available
due to a leave of absence.
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Section F. Division Chiefs Overtime:
Fire Division Chiefs are exempt from the overtime requirements of the Fair Labor Standards Act (FLSA)
and are generally expected to work the hours necessary to complete their work. When a Fire Division
Chief is absent from a 12-hour shift due to vacation or illness, the City may utilize another Division Chief
on their regular workday (e.g. a 40-hour Division Chief), an extra help employee, a Fire Division Chief on
their regular day off, or an Acting Division Chief. When a Fire Division Chief covers a shif t on their
Regular Day Off, they shall be paid twelve (12) hours of straight time (including the 5% Shift Differential)
for all hours worked during that shift (including any on-call responses during the shift).
ARTICLE IX. PEACEFUL PERFORMANCE
During the life of this Agreement, no work stoppages, strikes, slowdowns, or picketing shall be caused or
sanctioned by the GMA, and no lockouts shall be made by the City of Gilroy.
In the event that any employees covered by this Agreement, individually or collectively, violate the
provisions of this article and the GMA fails to exercise good faith in halting the work interruption, the GMA
and the employees involved shall be deemed in violation of this article and the CITY shall be entitled to
seek all remedies available to it under applicable law.
ARTICLE X. REOPENERS
Upon request by the City, the City and GMA will reopen negotiations on revised Human Resources Rules
and Regulations to address any substantive changes to the Human Resources Rules and Regulations. In
addition, the following re-openers shall apply:
1. Upon request by the City, the City and GMA will reopen the MOU to negotiate implementation
of a bi-weekly payroll system and to address other changes related to payroll system
implementation. The parties’ intention is to develop a bi-weekly pay calendar that will result
in employees receiving a portion of their pay earlier in the month.
2. In the event the Employer contribution required by CalPERS for any year cover by the MOU
exceeds the estimates in CalPERS’ 2016 actuarial valuation, the City and GMA will reopen the
contract to negotiate changes to address the rate increases.
ARTICLE XI. FULL UNDERSTANDING
This Memorandum of Understanding is the result of the parties’ good faith meeting and conferring
pursuant to the MMBA and sets forth the full and entire understanding of the parties regarding the
matters set forth herein, and any other prior or existing un derstanding or agreements by the parties,
whether formal or informal, regarding any such matters are hereby superseded or terminated in their
entirety.
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It is agreed and understood that each party hereto voluntarily and unqualifiedly waives its rights to
negotiate, and agrees that the other party shall not be required to negotiate with respect to any matter
covered herein during the term of this Memorandum of Understanding. Nothing in this paragraph shall
preclude the parties from jointly agreeing to meet and confer on any issue(s) within the scope of
representation during the term of this agreement. Where this MOU conflicts with the Human Resources
Rules and Regulations, the terms of this MOU shall control.
ARTICLE XII. SAVINGS PROVISION
If any provisions of this Memorandum of Understanding are held to be contrary to law by a court of
competent jurisdiction or invalidated by state or federal law, such provisions will not be deemed valid and
subsisting except to the extent permitted by law, but all other provisions will continue in full force and
effect. Should the State of California adopt legislation forbidding or economically penalizing the CI TY for
granting any compensation increases called for in this agreement, the compensation increa se shall be
suspended. The CITY and Association shall meet and confer regarding any suspended compensation
increases.
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ARTICLE XIII. TERM
This Memorandum of Understanding represents the entire Agreement between the CITY and GMA on
subjects contained herein and shall become in full force and effect on July 1, 2025 unless otherwise noted,
and shall continue in full force and effect until Midnight June 30, 2028. The GMA shall provide the CITY
with its proposals for the period beginning July 1, 2028 no later than April 1, 2028. The parties agree to
begin the meet and confer process by April 30, 2028.
FOR THE CITY OF GILROY
Signature/Date
FOR THE GILROY MANAGEMENT ASSOCIATION
(GMA)
Signature/Date
Charles Sakai, Negotiations Legal Counsel for the
City of Gilroy/Chief Negotiator
Tony Silva, Labor Relations Representative for
GMA/Chief Negotiator
Jimmy Forbis, City Administrator
Hipolito Olmos, GMA President
LeeAnn McPhillips, Administrative Services &
Human Resources Director/Risk Manager
Adam Henig, GMA Vice President
Harjot Sangha, Finance Director
Patricia Vigil, GMA Treasurer
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GILROY MANAGEMENT ASSOCIATION (GMA)
REPRESENTED CLASSIFICATIONS Attachment “A”
Page 1 of 1
CITY hereby recognizes GMA as the recognized employee organization of employees in the
classifications listed below for purposes of Government Code 3500 et seq. and the Employer-
Employee Relations Policy of CITY (City Council Resolution 85-25). Such recognition shall
extend only to the representation of employees holding permanent positions in the classifications
listed below:
• Building Official
• City Engineer/Traffic Engineer
• Communications & Engagement Manager
• Community Resilience Coordinator (grant-funded)
• Deputy Director of Community Development
• Deputy Director of Public Works-Operations
• Economic Development Manager
• Emergency Services & Volunteer Coordinator
• Environmental Programs Manager
• Facilities & Fleet Superintendent
• Financial Analyst
• Fire Division Chief
• Fire Marshal (non-safety)
• Geographic Information Systems (GIS) Analyst
• Housing & Community Services Manager
• Information Technology Applications Analyst
• Information Technology Manager
• Management Analyst (non-confidential positions)
• Management Analyst Trainee (non-confidential positions)
• Network Administrator
• Planning Manager
• Police Captain
• Police Crime Analyst
• Program Administrator
• Project Manager
• Public Safety Systems Administrator
• Recreation Manager
• Senior Civil Engineer
• Senior Civil Engineer - Utilities
• Senior Environmental Engineer-Wastewater
• Senior Management Analyst (non-confidential position)
• Senior Planner
• Utilities Business Manager
• Utilities Operations Manager
• Youth Task Force Coordinator
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Attachment B-1 - 7.1.25 with MOU
GILROY MANAGEMENT ASSOCIATION
SALARY SCHEDULE
Effective July 1, 2025
(3.0% MOU Salary Increase)
Police Captain 4110 23 $14,767.33 $20,283.67 $177,208 $243,404
Fire Division Chief 4105 21 $13,394.83 $18,397.25 $160,738 $220,767
City Engineer/
Transportation Engineer 4107 34 $13,394.83 $18,397.25 $160,738 $220,767
Deputy Director of
Community Development 4136 19 $12,756.92 $17,521.67 $153,083 $210,260
Deputy Director of Public
Works - Operations 4137 20 $12,756.92 $17,521.67 $153,083 $210,260
Building Official 4120 22 $12,756.92 $17,521.67 $153,083 $210,260
Economic Development
Manager 4142 24 $11,570.58 $15,893.25 $138,847 $190,719
Environmental Programs
Manager 4144 26 $11,570.58 $15,893.25 $138,847 $190,719
Fire Marshal (Non-Safety)4121 42 $11,570.58 $15,893.25 $138,847 $190,719
Housing & Community
Services Manager 4143 38 $11,570.58 $15,893.25 $138,847 $190,719
Information Technology
Manager 4134 25 $11,570.58 $15,893.25 $138,847 $190,719
Planning Manager 4139 40 $11,570.58 $15,893.25 $138,847 $190,719
Senior Civil Engineer 4117 27 $11,570.58 $15,893.25 $138,847 $190,719
Senior Environmental
Engineer 4116 28 $11,570.58 $15,893.25 $138,847 $190,719
Utilities Operations
Manager 4146 44 $11,570.58 $15,893.25 $138,847 $190,719
Communication &
Engagement Manager 4228 29 $11,019.75 $15,135.33 $132,237 $181,624
Program Administrator 4141 18 $11,019.75 $15,135.33 $132,237 $181,624
Utilities Business Manager 4145 41 $11,019.75 $15,135.33 $132,237 $181,624
Facilities & Fleet
Superintendent 4216 13 $10,495.08 $14,415.83 $125,941 $172,990
Project Manager 4119 17 $10,495.08 $14,415.83 $125,941 $172,990
Senior Planner 4221 16 $10,495.08 $14,415.83 $125,941 $172,990
Information Technology
Applications Analyst 4217 30 $9,519.67 $13,074.67 $114,236 $156,896
Monthly
Minimum
Monthly
Maximum
Annual
Minimum
Annual
MaximumJob Classification Title Job Class
Number Range
Page 1 of 3 7.1.25
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Attachment B-1 - 7.1.25 with MOU
Network Administrator 4215 39 $9,519.67 $13,074.67 $114,236 $156,896
Public Safety Systems
Administrator 4218 31 $9,519.67 $13,074.67 $114,236 $156,896
Recreation Manager 4129 14 $9,519.67 $13,074.67 $114,236 $156,896
Senior Management
Analyst 4224 15 $9,066.67 $12,451.92 $108,800 $149,423
Community Resilience
Coordinator 4230 37 $8,223.58 $11,295.08 $98,683 $135,541
Emergency Services &
Volunteer Coordinator 4229 35 $8,223.58 $11,295.08 $98,683 $135,541
Financial Analyst 4210 32 $8,223.58 $11,295.08 $98,683 $135,541
Geographic Information
Systems (GIS) Analyst 4236 36 $8,223.58 $11,295.08 $98,683 $135,541
Management Analyst 4222 33 $8,223.58 $11,295.08 $98,683 $135,541
Police Crime Analyst 4208 12 $8,223.58 $11,295.08 $98,683 $135,541
Youth Task Force
Coordinator 4135 11 $8,223.58 $11,295.08 $98,683 $135,541
Management Analyst
Trainee 4223 43 $7,401.25 $10,165.58 $88,815 $121,987
Notes:
GMA PERS Miscellaneous Employees:
GMA PERS Police Safety Employees:
Annual figures are rounded to the nearest $1.00 which is the base for the Tyler Munis HCM Salary Table data.
The last three percent (3%) of the established salary range requires the following: completion of 5 years of full-
time City of Gilroy service; salary placement greater than 95% of the regular range for more than one year; and a
meets expectations or better annual performance evaluation.
Total Cash Compensation salary ranges include all forms of compensation and other applicable forms of
cash/cash equivalent compensation. Where approved, additional compensation may be made for bilingual pay,
shift differential, car allowance/car provided, uniform allowance, and other forms of Council approved
compensation.
GMA employees that are designated by CalPERS and the city of Gilroy as “classic members” of the PERS
Miscellaneous group have an 8% deduction under IRC 414(h)(2) for the employee contribution to the CalPERS
2.5% @ 55 retirement plan. GMA employees that are designated by CalPERS and the city of Gilroy as “new
members” of the PERS Miscellaneous group shall pay 50% of the normal cost as established by CalPERS. The
normal cost may vary from year to year and this amount shall be a pre-tax payroll deduction under IRC 414(h) (2)
for the CalPERS 2% at 62 retirement plan.
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Attachment B-1 - 7.1.25 with MOU
GMA PERS Fire Safety Employees:
If hired prior to January 5, 2011, the applicable retirement plan is the CalPERS 3% at 55 plan. Under this plan, the
employee shall pay the employee contribution of 9% at a pre-tax payroll deduction under IRC 414(h) (2).
Effective July 1, 2013, EPMC shall not longer apply.
If hired after January 5, 2011, but prior to January 1, 2013, the applicable retirement plan is the CalPERS 2% at 55
plan. Under this plan, the employee shall pay the employee contribution of 7% as a pre-tax payroll deduction
under IRC 414(h) (2). Effective July 1, 2013, EPMC shall no longer apply.
If hired after December 31, 2012 and designated by CalPERS and the city of Gilroy as a “classic member, the
applicable retirement plan is the CalPERS 2% at 55 plan. Under this plan, the employee shall pay the employee
contribution of 7% as a pre-tax payroll deduction under IRC 414(h) (2). Effective July 1, 2013, EPMC shall no
longer apply.
If hired after December 31, 2012 and designated by CalPERS and the city of Gilroy as a “new member”, the
applicable retirement plan is the CalPERS 2% at 57 plan. Under this plan, the employee shall pay 50% of the
normal cost as established by CalPERS. The normal cost may vary from year to year and this amount shall be a
pre-tax payroll deduction under IRC 414(h) (2).
If hired prior to January 5, 2011, the applicable retirement plan is the CalPERS 3% at 50 plan. Under this plan, the
employee shall pay the employee contribution of 9% at a pre-tax payroll deduction under IRC 414(h) (2).
Effective July 1, 2013, EPMC shall not longer apply.
If hired after January 5, 2011, but prior to January 1, 2013, the applicable retirement plan is the CalPERS 2% at 50
plan. Under this plan, the employee shall pay the employee contribution of 9% as a pre-tax payroll deduction
under IRC 414(h) (2). Effective July 1, 2013, EPMC shall no longer apply.
If hired after December 31, 2012 and designated by CalPERS and the city of Gilroy as a “classic member, the
applicable retirement plan is the CalPERS 2% at 50 plan. Under this plan, the employee shall pay the employee
contribution of 9% as a pre-tax payroll deduction under IRC 414(h) (2). Effective July 1, 2013, EPMC shall no
longer apply.
If hired after December 31, 2012 and designated by CalPERS and the city of Gilroy as a “new member”, the
applicable retirement plan is the CalPERS 2.7% at 57 plan. Under this plan, the employee shall pay 50% of the
normal cost as established by CalPERS. The normal cost may vary from year to year and this amount shall be a
pre-tax payroll deduction under IRC 414(h) (2).
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Attachment B-2 - 7.1.25 with MOU
GILROY MANAGEMENT ASSOCIATION
SALARY SCHEDULE
Effective July 1, 2026
(2.5% MOU Salary Increase)
Police Captain 4110 23 $15,136.50 $20,790.75 $181,638 $249,489
Fire Division Chief 4105 21 $13,729.67 $18,857.17 $164,756 $226,286
City Engineer/
Transportation Engineer 4107 34 $13,729.67 $18,857.17 $164,756 $226,286
Deputy Director of
Community Development 4136 19 $13,075.83 $17,959.75 $156,910 $215,517
Deputy Director of Public
Works - Operations 4137 20 $13,075.83 $17,959.75 $156,910 $215,517
Building Official 4120 22 $13,075.83 $17,959.75 $156,910 $215,517
Economic Development
Manager 4142 24 $11,859.83 $16,290.58 $142,318 $195,487
Environmental Programs
Manager 4144 26 $11,859.83 $16,290.58 $142,318 $195,487
Fire Marshal (Non-Safety)4121 42 $11,859.83 $16,290.58 $142,318 $195,487
Housing & Community
Services Manager 4143 38 $11,859.83 $16,290.58 $142,318 $195,487
Information Technology
Manager 4134 25 $11,859.83 $16,290.58 $142,318 $195,487
Planning Manager 4139 40 $11,859.83 $16,290.58 $142,318 $195,487
Senior Civil Engineer 4117 27 $11,859.83 $16,290.58 $142,318 $195,487
Senior Environmental
Engineer 4116 28 $11,859.83 $16,290.58 $142,318 $195,487
Utilities Operations
Manager 4146 44 $11,859.83 $16,290.58 $142,318 $195,487
Communication &
Engagement Manager 4228 29 $11,295.25 $15,513.75 $135,543 $186,165
Program Administrator 4141 18 $11,295.25 $15,513.75 $135,543 $186,165
Utilities Business Manager 4145 41 $11,295.25 $15,513.75 $135,543 $186,165
Facilities & Fleet
Superintendent 4216 13 $10,757.50 $14,776.25 $129,090 $177,315
Project Manager 4119 17 $10,757.50 $14,776.25 $129,090 $177,315
Senior Planner 4221 16 $10,757.50 $14,776.25 $129,090 $177,315
Information Technology
Applications Analyst 4217 30 $9,757.67 $13,401.50 $117,092 $160,818
Annual
Minimum
Annual
MaximumJob Classification Title Job Class
Number Range Monthly
Minimum
Monthly
Maximum
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Attachment B-2 - 7.1.25 with MOU
Network Administrator 4215 39 $9,757.67 $13,401.50 $117,092 $160,818
Public Safety Systems
Administrator 4218 31 $9,757.67 $13,401.50 $117,092 $160,818
Recreation Manager 4129 14 $9,757.67 $13,401.50 $117,092 $160,818
Senior Management
Analyst 4224 15 $9,293.33 $12,763.25 $111,520 $153,159
Community Resilience
Coordinator 4230 37 $8,429.17 $11,577.50 $101,150 $138,930
Emergency Services &
Volunteer Coordinator 4229 35 $8,429.17 $11,577.50 $101,150 $138,930
Financial Analyst 4210 32 $8,429.17 $11,577.50 $101,150 $138,930
Geographic Information
Systems (GIS) Analyst 4236 36 $8,429.17 $11,577.50 $101,150 $138,930
Management Analyst 4222 33 $8,429.17 $11,577.50 $101,150 $138,930
Police Crime Analyst 4208 12 $8,429.17 $11,577.50 $101,150 $138,930
Youth Task Force
Coordinator 4135 11 $8,429.17 $11,577.50 $101,150 $138,930
Management Analyst
Trainee 4223 43 $7,586.25 $10,419.75 $91,035 $125,037
Notes:
GMA PERS Miscellaneous Employees:
GMA PERS Police Safety Employees:
Annual figures are rounded to the nearest $1.00 which is the base for the Tyler Munis HCM Salary Table data.
The last three percent (3%) of the established salary range requires the following: completion of 5 years of full-
time City of Gilroy service; salary placement greater than 95% of the regular range for more than one year; and a
meets expectations or better annual performance evaluation.
Total Cash Compensation salary ranges include all forms of compensation and other applicable forms of
cash/cash equivalent compensation. Where approved, additional compensation may be made for bilingual pay,
shift differential, car allowance/car provided, uniform allowance, and other forms of Council approved
compensation.
GMA employees that are designated by CalPERS and the city of Gilroy as “classic members” of the PERS
Miscellaneous group have an 8% deduction under IRC 414(h)(2) for the employee contribution to the CalPERS
2.5% @ 55 retirement plan. GMA employees that are designated by CalPERS and the city of Gilroy as “new
members” of the PERS Miscellaneous group shall pay 50% of the normal cost as established by CalPERS. The
normal cost may vary from year to year and this amount shall be a pre-tax payroll deduction under IRC 414(h) (2)
for the CalPERS 2% at 62 retirement plan.
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Attachment B-2 - 7.1.25 with MOU
GMA PERS Fire Safety Employees:
If hired prior to January 5, 2011, the applicable retirement plan is the CalPERS 3% at 50 plan. Under this plan, the
employee shall pay the employee contribution of 9% at a pre-tax payroll deduction under IRC 414(h) (2).
Effective July 1, 2013, EPMC shall not longer apply.
If hired after January 5, 2011, but prior to January 1, 2013, the applicable retirement plan is the CalPERS 2% at 50
plan. Under this plan, the employee shall pay the employee contribution of 9% as a pre-tax payroll deduction
under IRC 414(h) (2). Effective July 1, 2013, EPMC shall no longer apply.
If hired after December 31, 2012 and designated by CalPERS and the city of Gilroy as a “classic member, the
applicable retirement plan is the CalPERS 2% at 50 plan. Under this plan, the employee shall pay the employee
contribution of 9% as a pre-tax payroll deduction under IRC 414(h) (2). Effective July 1, 2013, EPMC shall no
longer apply.
If hired after December 31, 2012 and designated by CalPERS and the city of Gilroy as a “new member”, the
applicable retirement plan is the CalPERS 2.7% at 57 plan. Under this plan, the employee shall pay 50% of the
normal cost as established by CalPERS. The normal cost may vary from year to year and this amount shall be a
pre-tax payroll deduction under IRC 414(h) (2).
If hired prior to January 5, 2011, the applicable retirement plan is the CalPERS 3% at 55 plan. Under this plan, the
employee shall pay the employee contribution of 9% at a pre-tax payroll deduction under IRC 414(h) (2).
Effective July 1, 2013, EPMC shall not longer apply.
If hired after January 5, 2011, but prior to January 1, 2013, the applicable retirement plan is the CalPERS 2% at 55
plan. Under this plan, the employee shall pay the employee contribution of 7% as a pre-tax payroll deduction
under IRC 414(h) (2). Effective July 1, 2013, EPMC shall no longer apply.
If hired after December 31, 2012 and designated by CalPERS and the city of Gilroy as a “classic member, the
applicable retirement plan is the CalPERS 2% at 55 plan. Under this plan, the employee shall pay the employee
contribution of 7% as a pre-tax payroll deduction under IRC 414(h) (2). Effective July 1, 2013, EPMC shall no
longer apply.
If hired after December 31, 2012 and designated by CalPERS and the city of Gilroy as a “new member”, the
applicable retirement plan is the CalPERS 2% at 57 plan. Under this plan, the employee shall pay 50% of the
normal cost as established by CalPERS. The normal cost may vary from year to year and this amount shall be a
pre-tax payroll deduction under IRC 414(h) (2).
Page 3 of 3 7.1.25
Docusign Envelope ID: 3CDE8DE3-26BB-49C4-B755-F6B5897CE142
Page 411 of 439
Attachment B-3 - 7.1.25 with MOU
GILROY MANAGEMENT ASSOCIATION
SALARY SCHEDULE
Effective July 1, 2027
(2.5% MOU Salary Increase)
Police Captain 4110 23 $15,514.92 $21,310.50 $186,179 $255,726
Fire Division Chief 4105 21 $14,072.92 $19,328.58 $168,875 $231,943
City Engineer/
Transportation Engineer 4107 34 $14,072.92 $19,328.58 $168,875 $231,943
Deputy Director of
Community Development 4136 19 $13,402.75 $18,408.75 $160,833 $220,905
Deputy Director of Public
Works - Operations 4137 20 $13,402.75 $18,408.75 $160,833 $220,905
Building Official 4120 22 $13,402.75 $18,408.75 $160,833 $220,905
Economic Development
Manager 4142 24 $12,156.33 $16,697.83 $145,876 $200,374
Environmental Programs
Manager 4144 26 $12,156.33 $16,697.83 $145,876 $200,374
Fire Marshal (Non-Safety)4121 42 $12,156.33 $16,697.83 $145,876 $200,374
Housing & Community
Services Manager 4143 38 $12,156.33 $16,697.83 $145,876 $200,374
Information Technology
Manager 4134 25 $12,156.33 $16,697.83 $145,876 $200,374
Planning Manager 4139 40 $12,156.33 $16,697.83 $145,876 $200,374
Senior Civil Engineer 4117 27 $12,156.33 $16,697.83 $145,876 $200,374
Senior Environmental
Engineer 4116 28 $12,156.33 $16,697.83 $145,876 $200,374
Utilities Operations
Manager 4146 44 $12,156.33 $16,697.83 $145,876 $200,374
Communication &
Engagement Manager 4228 29 $11,577.67 $15,901.58 $138,932 $190,819
Program Administrator 4141 18 $11,577.67 $15,901.58 $138,932 $190,819
Utilities Business Manager 4145 41 $11,577.67 $15,901.58 $138,932 $190,819
Facilities & Fleet
Superintendent 4216 13 $11,026.42 $15,145.67 $132,317 $181,748
Project Manager 4119 17 $11,026.42 $15,145.67 $132,317 $181,748
Senior Planner 4221 16 $11,026.42 $15,145.67 $132,317 $181,748
Information Technology
Applications Analyst 4217 30 $10,001.58 $13,736.50 $120,019 $164,838
Annual
Minimum
Annual
MaximumJob Classification Title Job Class
Number
TM
Grade
Monthly
Minimum
Monthly
Maximum
Page 1 of 3 7.1.25
Docusign Envelope ID: 3CDE8DE3-26BB-49C4-B755-F6B5897CE142
Page 412 of 439
Attachment B-3 - 7.1.25 with MOU
Network Administrator 4215 39 $10,001.58 $13,736.50 $120,019 $164,838
Public Safety Systems
Administrator 4218 31 $10,001.58 $13,736.50 $120,019 $164,838
Recreation Manager 4129 14 $10,001.58 $13,736.50 $120,019 $164,838
Senior Management
Analyst 4224 15 $9,525.67 $13,082.33 $114,308 $156,988
Community Resilience
Coordinator 4230 37 $8,639.92 $11,866.92 $103,679 $142,403
Emergency Services &
Volunteer Coordinator 4229 35 $8,639.92 $11,866.92 $103,679 $142,403
Financial Analyst 4210 32 $8,639.92 $11,866.92 $103,679 $142,403
Geographic Information
Systems (GIS) Analyst 4236 36 $8,639.92 $11,866.92 $103,679 $142,403
Management Analyst 4222 33 $8,639.92 $11,866.92 $103,679 $142,403
Police Crime Analyst 4208 12 $8,639.92 $11,866.92 $103,679 $142,403
Youth Task Force
Coordinator 4135 11 $8,639.92 $11,866.92 $103,679 $142,403
Management Analyst
Trainee 4223 43 $7,775.92 $10,680.25 $93,311 $128,163
Notes:
GMA PERS Miscellaneous Employees:
GMA PERS Police Safety Employees:
Annual figures are rounded to the nearest $1.00 which is the base for the Tyler Munis HCM Salary Table data.
The last three percent (3%) of the established salary range requires the following: completion of 5 years of full-
time City of Gilroy service; salary placement greater than 95% of the regular range for more than one year; and a
meets expectations or better annual performance evaluation.
Total Cash Compensation salary ranges include all forms of compensation and other applicable forms of
cash/cash equivalent compensation. Where approved, additional compensation may be made for bilingual pay,
shift differential, car allowance/car provided, uniform allowance, and other forms of Council approved
compensation.
GMA employees that are designated by CalPERS and the city of Gilroy as “classic members” of the PERS
Miscellaneous group have an 8% deduction under IRC 414(h)(2) for the employee contribution to the CalPERS
2.5% @ 55 retirement plan. GMA employees that are designated by CalPERS and the city of Gilroy as “new
members” of the PERS Miscellaneous group shall pay 50% of the normal cost as established by CalPERS. The
normal cost may vary from year to year and this amount shall be a pre-tax payroll deduction under IRC 414(h) (2)
for the CalPERS 2% at 62 retirement plan.
Page 2 of 3 7.1.25
Docusign Envelope ID: 3CDE8DE3-26BB-49C4-B755-F6B5897CE142
Page 413 of 439
Attachment B-3 - 7.1.25 with MOU
GMA PERS Fire Safety Employees:
If hired prior to January 5, 2011, the applicable retirement plan is the CalPERS 3% at 50 plan. Under this plan, the
employee shall pay the employee contribution of 9% at a pre-tax payroll deduction under IRC 414(h) (2).
Effective July 1, 2013, EPMC shall not longer apply.
If hired after January 5, 2011, but prior to January 1, 2013, the applicable retirement plan is the CalPERS 2% at 50
plan. Under this plan, the employee shall pay the employee contribution of 9% as a pre-tax payroll deduction
under IRC 414(h) (2). Effective July 1, 2013, EPMC shall no longer apply.
If hired after December 31, 2012 and designated by CalPERS and the city of Gilroy as a “classic member, the
applicable retirement plan is the CalPERS 2% at 50 plan. Under this plan, the employee shall pay the employee
contribution of 9% as a pre-tax payroll deduction under IRC 414(h) (2). Effective July 1, 2013, EPMC shall no
longer apply.
If hired after December 31, 2012 and designated by CalPERS and the city of Gilroy as a “new member”, the
applicable retirement plan is the CalPERS 2.7% at 57 plan. Under this plan, the employee shall pay 50% of the
normal cost as established by CalPERS. The normal cost may vary from year to year and this amount shall be a
pre-tax payroll deduction under IRC 414(h) (2).
If hired prior to January 5, 2011, the applicable retirement plan is the CalPERS 3% at 55 plan. Under this plan, the
employee shall pay the employee contribution of 9% at a pre-tax payroll deduction under IRC 414(h) (2).
Effective July 1, 2013, EPMC shall not longer apply.
If hired after January 5, 2011, but prior to January 1, 2013, the applicable retirement plan is the CalPERS 2% at 55
plan. Under this plan, the employee shall pay the employee contribution of 7% as a pre-tax payroll deduction
under IRC 414(h) (2). Effective July 1, 2013, EPMC shall no longer apply.
If hired after December 31, 2012 and designated by CalPERS and the city of Gilroy as a “classic member, the
applicable retirement plan is the CalPERS 2% at 55 plan. Under this plan, the employee shall pay the employee
contribution of 7% as a pre-tax payroll deduction under IRC 414(h) (2). Effective July 1, 2013, EPMC shall no
longer apply.
If hired after December 31, 2012 and designated by CalPERS and the city of Gilroy as a “new member”, the
applicable retirement plan is the CalPERS 2% at 57 plan. Under this plan, the employee shall pay 50% of the
normal cost as established by CalPERS. The normal cost may vary from year to year and this amount shall be a
pre-tax payroll deduction under IRC 414(h) (2).
Page 3 of 3 7.1.25
Docusign Envelope ID: 3CDE8DE3-26BB-49C4-B755-F6B5897CE142
Page 414 of 439
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF GILROY ESTABLISHING THE JULY 1, 2025, JULY 1,
2026, AND JULY 1, 2027 SALARY SCHEDULES FOR
EMPLOYEES REPRESENTED BY THE GILROY
MANAGEMENT ASSOCIATION
WHEREAS, the City Council does establish salaries for city officers and employees by
resolution.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GILROY, AS FOLLOWS:
1. The salaries effective July 1, 2025 for Gilroy Management Association employees as set
forth in the attached salary schedule consisting of two (2) pages is hereby approved and
established adding a three percent (3%) salary increase.
2. The salaries effective July 1, 2026 for Gilroy Management Association employees as set
forth in the attached salary schedule consisting of two (2) pages is hereby approved and
established adding a two and one-half percent (2.5%) salary increase.
3. The salaries effective July 1, 2027 for Gilroy Management Association employees as set
forth in the attached salary schedule consisting of two (2) pages is hereby approved and
established adding a two and one-half percent (2.5%) salary increase.
PASSED AND ADOPTED this 28th day of July, 2025 by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
APPROVED:
Greg Bozzo, Mayor
ATTEST:
_______________________
Kim Mancera, City Clerk
Page 415 of 439
Resolution No. 2025-XX
GMA Employee Salary Schedules July 1, 2025 – June 30, 2028
City Council Regular Meeting | July 28, 2025
Page 2 of 2
CERTIFICATE OF THE CLERK
I, KIM MANCERA, City Clerk of the City of Gilroy, do hereby certify that the attached
Resolution No. 2025-XX is an original resolution, or true and correct copy of a City Resolution,
duly adopted by the Council of the City of Gilroy at a Regular Meeting of said held on Council
held Monday, July 28, 2025 with a quorum present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of
the City of Gilroy this Date.
____________________________________
Kim Mancera
City Clerk of the City of Gilroy
(Seal)
Page 416 of 439
Attachment B-1 - 7.1.25 with MOU
GILROY MANAGEMENT ASSOCIATION
SALARY SCHEDULE
Effective July 1, 2025
(3.0% MOU Salary Increase)
Police Captain 4110 23 $14,767.33 $20,283.67 $177,208 $243,404
Fire Division Chief 4105 21 $13,394.83 $18,397.25 $160,738 $220,767
City Engineer/
Transportation Engineer 4107 34 $13,394.83 $18,397.25 $160,738 $220,767
Deputy Director of
Community Development 4136 19 $12,756.92 $17,521.67 $153,083 $210,260
Deputy Director of Public
Works - Operations 4137 20 $12,756.92 $17,521.67 $153,083 $210,260
Building Official 4120 22 $12,756.92 $17,521.67 $153,083 $210,260
Economic Development
Manager 4142 24 $11,570.58 $15,893.25 $138,847 $190,719
Environmental Programs
Manager 4144 26 $11,570.58 $15,893.25 $138,847 $190,719
Fire Marshal (Non-Safety)4121 42 $11,570.58 $15,893.25 $138,847 $190,719
Housing & Community
Services Manager 4143 38 $11,570.58 $15,893.25 $138,847 $190,719
Information Technology
Manager 4134 25 $11,570.58 $15,893.25 $138,847 $190,719
Planning Manager 4139 40 $11,570.58 $15,893.25 $138,847 $190,719
Senior Civil Engineer 4117 27 $11,570.58 $15,893.25 $138,847 $190,719
Senior Environmental
Engineer 4116 28 $11,570.58 $15,893.25 $138,847 $190,719
Utilities Operations
Manager 4146 44 $11,570.58 $15,893.25 $138,847 $190,719
Communication &
Engagement Manager 4228 29 $11,019.75 $15,135.33 $132,237 $181,624
Program Administrator 4141 18 $11,019.75 $15,135.33 $132,237 $181,624
Utilities Business Manager 4145 41 $11,019.75 $15,135.33 $132,237 $181,624
Facilities & Fleet
Superintendent 4216 13 $10,495.08 $14,415.83 $125,941 $172,990
Project Manager 4119 17 $10,495.08 $14,415.83 $125,941 $172,990
Senior Planner 4221 16 $10,495.08 $14,415.83 $125,941 $172,990
Information Technology
Applications Analyst 4217 30 $9,519.67 $13,074.67 $114,236 $156,896
Monthly
Minimum
Monthly
Maximum
Annual
Minimum
Annual
MaximumJob Classification Title Job Class
Number Range
Page 1 of 3 7.1.25
Page 417 of 439
Attachment B-1 - 7.1.25 with MOU
Network Administrator 4215 39 $9,519.67 $13,074.67 $114,236 $156,896
Public Safety Systems
Administrator 4218 31 $9,519.67 $13,074.67 $114,236 $156,896
Recreation Manager 4129 14 $9,519.67 $13,074.67 $114,236 $156,896
Senior Management
Analyst 4224 15 $9,066.67 $12,451.92 $108,800 $149,423
Community Resilience
Coordinator 4230 37 $8,223.58 $11,295.08 $98,683 $135,541
Emergency Services &
Volunteer Coordinator 4229 35 $8,223.58 $11,295.08 $98,683 $135,541
Financial Analyst 4210 32 $8,223.58 $11,295.08 $98,683 $135,541
Geographic Information
Systems (GIS) Analyst 4236 36 $8,223.58 $11,295.08 $98,683 $135,541
Management Analyst 4222 33 $8,223.58 $11,295.08 $98,683 $135,541
Police Crime Analyst 4208 12 $8,223.58 $11,295.08 $98,683 $135,541
Youth Task Force
Coordinator 4135 11 $8,223.58 $11,295.08 $98,683 $135,541
Management Analyst
Trainee 4223 43 $7,401.25 $10,165.58 $88,815 $121,987
Notes:
GMA PERS Miscellaneous Employees:
GMA PERS Police Safety Employees:
Annual figures are rounded to the nearest $1.00 which is the base for the Tyler Munis HCM Salary Table data.
The last three percent (3%) of the established salary range requires the following: completion of 5 years of full-
time City of Gilroy service; salary placement greater than 95% of the regular range for more than one year; and a
meets expectations or better annual performance evaluation.
Total Cash Compensation salary ranges include all forms of compensation and other applicable forms of
cash/cash equivalent compensation. Where approved, additional compensation may be made for bilingual pay,
shift differential, car allowance/car provided, uniform allowance, and other forms of Council approved
compensation.
GMA employees that are designated by CalPERS and the city of Gilroy as “classic members” of the PERS
Miscellaneous group have an 8% deduction under IRC 414(h)(2) for the employee contribution to the CalPERS
2.5% @ 55 retirement plan. GMA employees that are designated by CalPERS and the city of Gilroy as “new
members” of the PERS Miscellaneous group shall pay 50% of the normal cost as established by CalPERS. The
normal cost may vary from year to year and this amount shall be a pre-tax payroll deduction under IRC 414(h) (2)
for the CalPERS 2% at 62 retirement plan.
Page 2 of 3 7.1.25
Page 418 of 439
Attachment B-1 - 7.1.25 with MOU
GMA PERS Fire Safety Employees:
If hired prior to January 5, 2011, the applicable retirement plan is the CalPERS 3% at 55 plan. Under this plan, the
employee shall pay the employee contribution of 9% at a pre-tax payroll deduction under IRC 414(h) (2).
Effective July 1, 2013, EPMC shall not longer apply.
If hired after January 5, 2011, but prior to January 1, 2013, the applicable retirement plan is the CalPERS 2% at 55
plan. Under this plan, the employee shall pay the employee contribution of 7% as a pre-tax payroll deduction
under IRC 414(h) (2). Effective July 1, 2013, EPMC shall no longer apply.
If hired after December 31, 2012 and designated by CalPERS and the city of Gilroy as a “classic member, the
applicable retirement plan is the CalPERS 2% at 55 plan. Under this plan, the employee shall pay the employee
contribution of 7% as a pre-tax payroll deduction under IRC 414(h) (2). Effective July 1, 2013, EPMC shall no
longer apply.
If hired after December 31, 2012 and designated by CalPERS and the city of Gilroy as a “new member”, the
applicable retirement plan is the CalPERS 2% at 57 plan. Under this plan, the employee shall pay 50% of the
normal cost as established by CalPERS. The normal cost may vary from year to year and this amount shall be a
pre-tax payroll deduction under IRC 414(h) (2).
If hired prior to January 5, 2011, the applicable retirement plan is the CalPERS 3% at 50 plan. Under this plan, the
employee shall pay the employee contribution of 9% at a pre-tax payroll deduction under IRC 414(h) (2).
Effective July 1, 2013, EPMC shall not longer apply.
If hired after January 5, 2011, but prior to January 1, 2013, the applicable retirement plan is the CalPERS 2% at 50
plan. Under this plan, the employee shall pay the employee contribution of 9% as a pre-tax payroll deduction
under IRC 414(h) (2). Effective July 1, 2013, EPMC shall no longer apply.
If hired after December 31, 2012 and designated by CalPERS and the city of Gilroy as a “classic member, the
applicable retirement plan is the CalPERS 2% at 50 plan. Under this plan, the employee shall pay the employee
contribution of 9% as a pre-tax payroll deduction under IRC 414(h) (2). Effective July 1, 2013, EPMC shall no
longer apply.
If hired after December 31, 2012 and designated by CalPERS and the city of Gilroy as a “new member”, the
applicable retirement plan is the CalPERS 2.7% at 57 plan. Under this plan, the employee shall pay 50% of the
normal cost as established by CalPERS. The normal cost may vary from year to year and this amount shall be a
pre-tax payroll deduction under IRC 414(h) (2).
Page 3 of 3 7.1.25
Page 419 of 439
Attachment B-2 - 7.1.25 with MOU
GILROY MANAGEMENT ASSOCIATION
SALARY SCHEDULE
Effective July 1, 2026
(2.5% MOU Salary Increase)
Police Captain 4110 23 $15,136.50 $20,790.75 $181,638 $249,489
Fire Division Chief 4105 21 $13,729.67 $18,857.17 $164,756 $226,286
City Engineer/
Transportation Engineer 4107 34 $13,729.67 $18,857.17 $164,756 $226,286
Deputy Director of
Community Development 4136 19 $13,075.83 $17,959.75 $156,910 $215,517
Deputy Director of Public
Works - Operations 4137 20 $13,075.83 $17,959.75 $156,910 $215,517
Building Official 4120 22 $13,075.83 $17,959.75 $156,910 $215,517
Economic Development
Manager 4142 24 $11,859.83 $16,290.58 $142,318 $195,487
Environmental Programs
Manager 4144 26 $11,859.83 $16,290.58 $142,318 $195,487
Fire Marshal (Non-Safety)4121 42 $11,859.83 $16,290.58 $142,318 $195,487
Housing & Community
Services Manager 4143 38 $11,859.83 $16,290.58 $142,318 $195,487
Information Technology
Manager 4134 25 $11,859.83 $16,290.58 $142,318 $195,487
Planning Manager 4139 40 $11,859.83 $16,290.58 $142,318 $195,487
Senior Civil Engineer 4117 27 $11,859.83 $16,290.58 $142,318 $195,487
Senior Environmental
Engineer 4116 28 $11,859.83 $16,290.58 $142,318 $195,487
Utilities Operations
Manager 4146 44 $11,859.83 $16,290.58 $142,318 $195,487
Communication &
Engagement Manager 4228 29 $11,295.25 $15,513.75 $135,543 $186,165
Program Administrator 4141 18 $11,295.25 $15,513.75 $135,543 $186,165
Utilities Business Manager 4145 41 $11,295.25 $15,513.75 $135,543 $186,165
Facilities & Fleet
Superintendent 4216 13 $10,757.50 $14,776.25 $129,090 $177,315
Project Manager 4119 17 $10,757.50 $14,776.25 $129,090 $177,315
Senior Planner 4221 16 $10,757.50 $14,776.25 $129,090 $177,315
Information Technology
Applications Analyst 4217 30 $9,757.67 $13,401.50 $117,092 $160,818
Annual
Minimum
Annual
MaximumJob Classification Title Job Class
Number Range Monthly
Minimum
Monthly
Maximum
Page 1 of 3 7.1.25
Page 420 of 439
Attachment B-2 - 7.1.25 with MOU
Network Administrator 4215 39 $9,757.67 $13,401.50 $117,092 $160,818
Public Safety Systems
Administrator 4218 31 $9,757.67 $13,401.50 $117,092 $160,818
Recreation Manager 4129 14 $9,757.67 $13,401.50 $117,092 $160,818
Senior Management
Analyst 4224 15 $9,293.33 $12,763.25 $111,520 $153,159
Community Resilience
Coordinator 4230 37 $8,429.17 $11,577.50 $101,150 $138,930
Emergency Services &
Volunteer Coordinator 4229 35 $8,429.17 $11,577.50 $101,150 $138,930
Financial Analyst 4210 32 $8,429.17 $11,577.50 $101,150 $138,930
Geographic Information
Systems (GIS) Analyst 4236 36 $8,429.17 $11,577.50 $101,150 $138,930
Management Analyst 4222 33 $8,429.17 $11,577.50 $101,150 $138,930
Police Crime Analyst 4208 12 $8,429.17 $11,577.50 $101,150 $138,930
Youth Task Force
Coordinator 4135 11 $8,429.17 $11,577.50 $101,150 $138,930
Management Analyst
Trainee 4223 43 $7,586.25 $10,419.75 $91,035 $125,037
Notes:
GMA PERS Miscellaneous Employees:
GMA PERS Police Safety Employees:
Annual figures are rounded to the nearest $1.00 which is the base for the Tyler Munis HCM Salary Table data.
The last three percent (3%) of the established salary range requires the following: completion of 5 years of full-
time City of Gilroy service; salary placement greater than 95% of the regular range for more than one year; and a
meets expectations or better annual performance evaluation.
Total Cash Compensation salary ranges include all forms of compensation and other applicable forms of
cash/cash equivalent compensation. Where approved, additional compensation may be made for bilingual pay,
shift differential, car allowance/car provided, uniform allowance, and other forms of Council approved
compensation.
GMA employees that are designated by CalPERS and the city of Gilroy as “classic members” of the PERS
Miscellaneous group have an 8% deduction under IRC 414(h)(2) for the employee contribution to the CalPERS
2.5% @ 55 retirement plan. GMA employees that are designated by CalPERS and the city of Gilroy as “new
members” of the PERS Miscellaneous group shall pay 50% of the normal cost as established by CalPERS. The
normal cost may vary from year to year and this amount shall be a pre-tax payroll deduction under IRC 414(h) (2)
for the CalPERS 2% at 62 retirement plan.
Page 2 of 3 7.1.25
Page 421 of 439
Attachment B-2 - 7.1.25 with MOU
GMA PERS Fire Safety Employees:
If hired prior to January 5, 2011, the applicable retirement plan is the CalPERS 3% at 50 plan. Under this plan, the
employee shall pay the employee contribution of 9% at a pre-tax payroll deduction under IRC 414(h) (2).
Effective July 1, 2013, EPMC shall not longer apply.
If hired after January 5, 2011, but prior to January 1, 2013, the applicable retirement plan is the CalPERS 2% at 50
plan. Under this plan, the employee shall pay the employee contribution of 9% as a pre-tax payroll deduction
under IRC 414(h) (2). Effective July 1, 2013, EPMC shall no longer apply.
If hired after December 31, 2012 and designated by CalPERS and the city of Gilroy as a “classic member, the
applicable retirement plan is the CalPERS 2% at 50 plan. Under this plan, the employee shall pay the employee
contribution of 9% as a pre-tax payroll deduction under IRC 414(h) (2). Effective July 1, 2013, EPMC shall no
longer apply.
If hired after December 31, 2012 and designated by CalPERS and the city of Gilroy as a “new member”, the
applicable retirement plan is the CalPERS 2.7% at 57 plan. Under this plan, the employee shall pay 50% of the
normal cost as established by CalPERS. The normal cost may vary from year to year and this amount shall be a
pre-tax payroll deduction under IRC 414(h) (2).
If hired prior to January 5, 2011, the applicable retirement plan is the CalPERS 3% at 55 plan. Under this plan, the
employee shall pay the employee contribution of 9% at a pre-tax payroll deduction under IRC 414(h) (2).
Effective July 1, 2013, EPMC shall not longer apply.
If hired after January 5, 2011, but prior to January 1, 2013, the applicable retirement plan is the CalPERS 2% at 55
plan. Under this plan, the employee shall pay the employee contribution of 7% as a pre-tax payroll deduction
under IRC 414(h) (2). Effective July 1, 2013, EPMC shall no longer apply.
If hired after December 31, 2012 and designated by CalPERS and the city of Gilroy as a “classic member, the
applicable retirement plan is the CalPERS 2% at 55 plan. Under this plan, the employee shall pay the employee
contribution of 7% as a pre-tax payroll deduction under IRC 414(h) (2). Effective July 1, 2013, EPMC shall no
longer apply.
If hired after December 31, 2012 and designated by CalPERS and the city of Gilroy as a “new member”, the
applicable retirement plan is the CalPERS 2% at 57 plan. Under this plan, the employee shall pay 50% of the
normal cost as established by CalPERS. The normal cost may vary from year to year and this amount shall be a
pre-tax payroll deduction under IRC 414(h) (2).
Page 3 of 3 7.1.25
Page 422 of 439
Attachment B-3 - 7.1.25 with MOU
GILROY MANAGEMENT ASSOCIATION
SALARY SCHEDULE
Effective July 1, 2027
(2.5% MOU Salary Increase)
Police Captain 4110 23 $15,514.92 $21,310.50 $186,179 $255,726
Fire Division Chief 4105 21 $14,072.92 $19,328.58 $168,875 $231,943
City Engineer/
Transportation Engineer 4107 34 $14,072.92 $19,328.58 $168,875 $231,943
Deputy Director of
Community Development 4136 19 $13,402.75 $18,408.75 $160,833 $220,905
Deputy Director of Public
Works - Operations 4137 20 $13,402.75 $18,408.75 $160,833 $220,905
Building Official 4120 22 $13,402.75 $18,408.75 $160,833 $220,905
Economic Development
Manager 4142 24 $12,156.33 $16,697.83 $145,876 $200,374
Environmental Programs
Manager 4144 26 $12,156.33 $16,697.83 $145,876 $200,374
Fire Marshal (Non-Safety)4121 42 $12,156.33 $16,697.83 $145,876 $200,374
Housing & Community
Services Manager 4143 38 $12,156.33 $16,697.83 $145,876 $200,374
Information Technology
Manager 4134 25 $12,156.33 $16,697.83 $145,876 $200,374
Planning Manager 4139 40 $12,156.33 $16,697.83 $145,876 $200,374
Senior Civil Engineer 4117 27 $12,156.33 $16,697.83 $145,876 $200,374
Senior Environmental
Engineer 4116 28 $12,156.33 $16,697.83 $145,876 $200,374
Utilities Operations
Manager 4146 44 $12,156.33 $16,697.83 $145,876 $200,374
Communication &
Engagement Manager 4228 29 $11,577.67 $15,901.58 $138,932 $190,819
Program Administrator 4141 18 $11,577.67 $15,901.58 $138,932 $190,819
Utilities Business Manager 4145 41 $11,577.67 $15,901.58 $138,932 $190,819
Facilities & Fleet
Superintendent 4216 13 $11,026.42 $15,145.67 $132,317 $181,748
Project Manager 4119 17 $11,026.42 $15,145.67 $132,317 $181,748
Senior Planner 4221 16 $11,026.42 $15,145.67 $132,317 $181,748
Information Technology
Applications Analyst 4217 30 $10,001.58 $13,736.50 $120,019 $164,838
Annual
Minimum
Annual
MaximumJob Classification Title Job Class
Number
TM
Grade
Monthly
Minimum
Monthly
Maximum
Page 1 of 3 7.1.25
Page 423 of 439
Attachment B-3 - 7.1.25 with MOU
Network Administrator 4215 39 $10,001.58 $13,736.50 $120,019 $164,838
Public Safety Systems
Administrator 4218 31 $10,001.58 $13,736.50 $120,019 $164,838
Recreation Manager 4129 14 $10,001.58 $13,736.50 $120,019 $164,838
Senior Management
Analyst 4224 15 $9,525.67 $13,082.33 $114,308 $156,988
Community Resilience
Coordinator 4230 37 $8,639.92 $11,866.92 $103,679 $142,403
Emergency Services &
Volunteer Coordinator 4229 35 $8,639.92 $11,866.92 $103,679 $142,403
Financial Analyst 4210 32 $8,639.92 $11,866.92 $103,679 $142,403
Geographic Information
Systems (GIS) Analyst 4236 36 $8,639.92 $11,866.92 $103,679 $142,403
Management Analyst 4222 33 $8,639.92 $11,866.92 $103,679 $142,403
Police Crime Analyst 4208 12 $8,639.92 $11,866.92 $103,679 $142,403
Youth Task Force
Coordinator 4135 11 $8,639.92 $11,866.92 $103,679 $142,403
Management Analyst
Trainee 4223 43 $7,775.92 $10,680.25 $93,311 $128,163
Notes:
GMA PERS Miscellaneous Employees:
GMA PERS Police Safety Employees:
Annual figures are rounded to the nearest $1.00 which is the base for the Tyler Munis HCM Salary Table data.
The last three percent (3%) of the established salary range requires the following: completion of 5 years of full-
time City of Gilroy service; salary placement greater than 95% of the regular range for more than one year; and a
meets expectations or better annual performance evaluation.
Total Cash Compensation salary ranges include all forms of compensation and other applicable forms of
cash/cash equivalent compensation. Where approved, additional compensation may be made for bilingual pay,
shift differential, car allowance/car provided, uniform allowance, and other forms of Council approved
compensation.
GMA employees that are designated by CalPERS and the city of Gilroy as “classic members” of the PERS
Miscellaneous group have an 8% deduction under IRC 414(h)(2) for the employee contribution to the CalPERS
2.5% @ 55 retirement plan. GMA employees that are designated by CalPERS and the city of Gilroy as “new
members” of the PERS Miscellaneous group shall pay 50% of the normal cost as established by CalPERS. The
normal cost may vary from year to year and this amount shall be a pre-tax payroll deduction under IRC 414(h) (2)
for the CalPERS 2% at 62 retirement plan.
Page 2 of 3 7.1.25
Page 424 of 439
Attachment B-3 - 7.1.25 with MOU
GMA PERS Fire Safety Employees:
If hired prior to January 5, 2011, the applicable retirement plan is the CalPERS 3% at 50 plan. Under this plan, the
employee shall pay the employee contribution of 9% at a pre-tax payroll deduction under IRC 414(h) (2).
Effective July 1, 2013, EPMC shall not longer apply.
If hired after January 5, 2011, but prior to January 1, 2013, the applicable retirement plan is the CalPERS 2% at 50
plan. Under this plan, the employee shall pay the employee contribution of 9% as a pre-tax payroll deduction
under IRC 414(h) (2). Effective July 1, 2013, EPMC shall no longer apply.
If hired after December 31, 2012 and designated by CalPERS and the city of Gilroy as a “classic member, the
applicable retirement plan is the CalPERS 2% at 50 plan. Under this plan, the employee shall pay the employee
contribution of 9% as a pre-tax payroll deduction under IRC 414(h) (2). Effective July 1, 2013, EPMC shall no
longer apply.
If hired after December 31, 2012 and designated by CalPERS and the city of Gilroy as a “new member”, the
applicable retirement plan is the CalPERS 2.7% at 57 plan. Under this plan, the employee shall pay 50% of the
normal cost as established by CalPERS. The normal cost may vary from year to year and this amount shall be a
pre-tax payroll deduction under IRC 414(h) (2).
If hired prior to January 5, 2011, the applicable retirement plan is the CalPERS 3% at 55 plan. Under this plan, the
employee shall pay the employee contribution of 9% at a pre-tax payroll deduction under IRC 414(h) (2).
Effective July 1, 2013, EPMC shall not longer apply.
If hired after January 5, 2011, but prior to January 1, 2013, the applicable retirement plan is the CalPERS 2% at 55
plan. Under this plan, the employee shall pay the employee contribution of 7% as a pre-tax payroll deduction
under IRC 414(h) (2). Effective July 1, 2013, EPMC shall no longer apply.
If hired after December 31, 2012 and designated by CalPERS and the city of Gilroy as a “classic member, the
applicable retirement plan is the CalPERS 2% at 55 plan. Under this plan, the employee shall pay the employee
contribution of 7% as a pre-tax payroll deduction under IRC 414(h) (2). Effective July 1, 2013, EPMC shall no
longer apply.
If hired after December 31, 2012 and designated by CalPERS and the city of Gilroy as a “new member”, the
applicable retirement plan is the CalPERS 2% at 57 plan. Under this plan, the employee shall pay 50% of the
normal cost as established by CalPERS. The normal cost may vary from year to year and this amount shall be a
pre-tax payroll deduction under IRC 414(h) (2).
Page 3 of 3 7.1.25
Page 425 of 439
City of Gilroy
STAFF REPORT
Agenda Item Title: Consent the Appointment of Brad Kilger (CalPERS Retired
Annuitant) as the Interim City Administrator and Adoption of
a Resolution Approving the Appointment and Employment
Agreement
Meeting Date: July 28, 2025
From: Mayor Greg Bozzo
Department: Administrative Services
Submitted by: Greg Bozzo, Mayor
Prepared by: LeeAnn McPhillips, Assistant City Administrator/HR Director
STRATEGIC PLAN GOALS: Not Applicable
RECOMMENDATION
a) Appoint Brad Kilger (CalPERS Retired Annuitant) as Interim City Administrator.
b) Adopt a resolution of the City Council of the City of Gilroy approving the appointment
of Brad Kilger (CalPERS Retired Annuitant) as Interim City Administrator pursuant to
Government Code Section 21221(h) and authorizing the Mayor to execute the
employment agreement.
EXECUTIVE SUMMARY
To ensure continuity in the leadership and management of the City of Gilroy, it is
recommended that the City Council appoint Brad Kilger (CalPERS retired annuitant) as
Interim City Administrator effective July 29, 2025, and approve the resolution of
appointment and authorize the Mayor to execute the employment agreement.
BACKGROUND
Due to the upcoming retirement (last day of work July 31, 2025) of City Administrator
Jimmy Forbis, the City is in the process of working through the steps to fill the City
Administrator position. However, this process will not be completed for several months.
Page 426 of 439
Therefore, the city has a need for an Interim City Administrator during this time period.
Retired City Administrator/Manager Brad Kilger is available to serve in this leadership
position.
Mr. Kilger is a California Public Employees’ Retirement System (CalPERS) retired
annuitant, having retired effective February 2, 2019. He has the education, skills, and
experience to hit the ground running and serve as Interim City Administrator.
Mr. Kilger has over thirty-five years of executive/senior-level municipal work experience,
which includes eighteen years of City Manager/Administrator experience. He served as
the City Manager/Town Manager of Martinez, Benicia, Ceres, and Yucca Valley. He
has been a Director in the Community Development/Economic Development field for
the towns of Yucca Valley and Apple Valley and the cities of Murrieta and San
Bernardino. He has also completed several Interim City Manager assignments for the
cities of Gustine, Calistoga, Los Altos, and South Lake Tahoe. In addition, he is a
Senior Advisor with the International City-County Management Association (ICMA). Mr.
Kilger holds a Bachelor of Science in Environmental Sciences and Urban Studies from
the University of California, Riverside, and a Master of Business Administration with a
concentration in Management from California State University, San Bernardino. He also
holds a certificate in Economic Development from California State University,
Bakersfield.
California Government Code Section 21221(h) allows an agency to hire a retired
annuitant to serve in an “interim” position when there is an immediate need for
expertise and specialized skills and recruitment is underway for the position. The city
has begun the recruitment process and has requested proposals from search firms to
assist with the nationwide search for Gilroy's next City Administrator. Further, the retired
annuitant may not work more than 960 hours in a fiscal year and cannot receive any
compensation other than the hourly rate of pay for the work performed by other
employees performing comparable duties.
In the Interim City Administrator role and as an officer of the city, Brad Kilger agrees to
perform the following duties related to the City of Gilroy:
City of Gilroy Charter
The City Administrator shall be responsible to the Council for the proper administration
of all affairs of the City. Without limiting the foregoing general grant of powers,
responsibilities and duties, the City Administrator shall have power and be required to:
(a) Take a continuing interest in the effectiveness and economy of all administrative
arrangements throughout the City;
(b) Insure that administrative activities with which two (2) or more departments are
concerned are effectively coordinated;
(c) Appoint, suspend, discipline and/or remove, subject to the provisions of this Charter,
all officers and employees of the City except that department heads shall be appointed
Page 427 of 439
and removed with the consent of the Council. This sub-section shall not apply to those
department heads and officers whose appointment is vested by this Charter in the
Council. The City Administrator may authorize the head of any department or office to
appoint or remove subordinates in such office;
(d) Prepare the budget annually, submit it to the Council, and be responsible for its
administration after its adoption;
(e) Prepare and submit to the Council as of the end of the fiscal year a comprehensive
report on the finances and administrative activities of the City for the preceding year;
(f) Make and execute, on behalf of the City, contracts involving Council-appropriated
expenditures, and bids or proposals approved by the Council;
(g) Establish a purchasing system to meet the needs of all City offices, departments
and agencies;
(h) Keep the Council advised of the financial condition and future needs of the City and
make such recommendations on any matter as may to him seem desirable;
(i) See that the laws of the State pertaining to the City, the provisions of this Charter
and the ordinances of the City are enforced;
(j) Submit periodic reports to the Council covering significant activities of City agencies,
offices and departments under his supervision and significant changes in administrative
rules and procedures promulgated by the City Administrator;
(k) Submit special reports in writing to the Council in answer to any requests for
information when requested of him by the Council; and
(l) Perform such other duties consistent with this Charter as may be required of him by
the Council. (Charter Amendment November 4, 1997)
The City Administrator shall be accorded a seat at the Council table and at all meetings
of boards and commissions and shall be entitled to participate in their deliberations but
shall not have a vote. He shall attend all regular and special meetings of the Council
unless physically unable to do so or unless he has received prior approval for such
absence from the Council.
City Administrator Job Description
• Attend meetings of the City Council to advise members on established policy
and advise the City Council on matters of administrative practices, City
operations, policies and problems.
• Report to Council on various topics and make recommendations concerning the
adoption of measures and ordinances.
• Receive various assignments from the Council.
• Prepare an Annual Financial Plan and Capital Improvement Budget and submit it
to the City Council for their review and adoption.
• Exercise continuous budgetary controls to ensure proper expenditures of
authorized funds.
• Study systems and procedures and propose improvements and simplifications.
• Conduct continuous research in administrative practices and recommend to the
City Council those practices which will produce greater efficiency and economy
in city government.
Page 428 of 439
• Represent the City Council and the City in relationships with other governmental
agencies, and the general public.
• Coordinate interdepartmental and inter-jurisdictional projects and activities.
• Execute contracts on behalf of the City Council.
• Organize City Departments into effective, productive units.
• Plan for future City activities/projects with all departments.
• Appoint, suspend, discipline and/or remove all officers and employees as set
forth in the City Charter; administer all the City's personnel rules and
regulations.
• Act as Director of Emergency Services.
• Negotiate and lead initial planning of major civic or community improvement
projects.
• Serve as the Authority Manager of SCRWA (South County Regional Wastewater
Authority).
• Stay current and proactively respond to pending legislation which has the
potential to impact the City budget or other operations.
• Perform such special assignments as the City Council may direct.
As the Interim City Administrator, Brad Kilger will report directly to the City Council and
shall comply with all City rules, policies, guidelines, regulations, and laws. Mr. Kilger will
be paid $151.56 per hour with no other benefits or incentives.
ALTERNATIVES
The alternative would be not to approve the interim appointment. The city would then
need to alternatively identify someone else to serve in this role or leave the position
vacant. These alternatives are not recommended.
FISCAL IMPACT/FUNDING SOURCE
This interim appointment provides a cost savings to the city as only the hourly rate for
the position is paid to the retired annuitant and not any benefits. It is estimated that this
interim appointment will save the city approximately $9,250 per month when filled on a
full-time basis. Over a four-six-month period, the savings will total approximately
$37,000 - $55,500.
NEXT STEPS
Upon Council approval, the Mayor will sign the employment agreement. In addition, the
City Council and staff will continue to complete the recruitment process until an ongoing
appointment is made.
Page 429 of 439
Attachments:
1. Council Resolution for Interim City Administrator Appointment (Brad Kilger) 21221h
7.28.25
2. Employment Agreement Exhibit A Brad Kilger 7.28.25
Page 430 of 439
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF GILROY APPOINTING BRAD KILGER AS INTERIM
CITY ADMINISTRATOR TO LEAD AND MANAGE THE
CITY OF GILROY AND APPROVING EMPLOYMENT
AGREEMENT
WHEREAS, Government Code Section 21221(h) permits the City Council to appoint a retired
annuitant to a vacant position requiring specialized skills during recruitment for a permanent
appointment, and provides that such appointment will not subject the retired person to reinstatement
from retirement or loss of benefits so long as it is a single appointment that does not exceed 960 hours
in a fiscal year; and
WHEREAS, Brad Kilger retired from California Public Employees’ Retirement System
employment on February 2, 2019; and
WHEREAS, Brad Kilger has over thirty-five years of municipal experience as a City
Administrator/Manager and/or Senior Executive level positions and most previously served as the
Martinez City Manager from 2016 - 2019; and
WHEREAS, the position of City Administrator will become vacant on August 1, 2025
following the retirement of Jimmy Forbis; and
WHEREAS, the Gilroy City Council desires to appoint retired annuitant Brad Kilger to lead
and manage the City in the position of Interim City Administrator for the City of Gilroy under
Government Code Section 21221(h), effective July 29, 2025; and
WHEREAS, Brad Kilger has extensive experience leading and managing a full-service
municipal organization and experience with all administrative aspects of leading and managing a
California city; and
WHEREAS, an appointment under Government Code Section 21221(h) requires that the City
has initiated steps to begin the recruitment process for the vacant position; and
WHEREAS, this Section 21221(h) appointment shall only be made once and therefore will
end on the date immediately preceding the date on which the ongoing regular replacement for the
vacant position of City Administrator for the City of Gilroy commences his or her employment or, if
earlier, the date that this appointment is terminated by the City or Brad Kilger; and
WHEREAS, the entire employment agreement between Brad Kilger and the City of Gilroy
has been reviewed by this body and is attached hereto as Exhibit A; and
WHEREAS, no matters, issues, terms, and/or conditions related to this employment and
appointment have been or will be placed on the consent calendar; and
WHEREAS, the employment shall be limited to 960 hours per fiscal year; and
WHEREAS, the compensation paid to retirees cannot be less than the minimum nor exceed
the maximum monthly base salary paid to other employees performing comparable duties, divided by
173.333 to equal the hourly rate; and
Page 431 of 439
Resolution No. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GILROY APPOINTING BRAD KILGER AS
INTERIM CITY ADMINISTRATOR FOR THE CITY OF GILROY AND APPROVING EMPLOYMENT
AGREEMENT
City Council Meeting | July 28, 2025
Page 2 of 4
WHEREAS, the current base monthly salary for this position is $26,270.83 and the hourly
equivalent is $151.56; and
WHEREAS, the hourly rate to be paid to Brad Kilger will be $151.56; and
WHEREAS, Brad Kilger has not and will not receive any other benefit, incentive
compensation in lieu of benefits or any other form of compensation in addition to this hourly pay rate.
NOW, THEREFORE, the City Council of the City of Gilroy hereby finds, determines, and
resolves as follows:
1. The City Council has considered the full record before it, which may include but is not
limited to such things as the staff report, testimony by staff and the public, and other
materials and evidence submitted or provided to it. Furthermore, the recitals set forth
above are found to be true and correct and are incorporated herein by reference.
2. The City Council hereby certifies the nature of the employment of Brad Kilger as
described herein and detailed in the attachment employment agreement and that this
appointment is necessary to fill the critically needed position of Interim City
Administrator for the City of Gilroy to provide the specialized skills necessary to lead
and manage the City organization.
3. The City Council hereby authorizes the appointment of Brad Kilger to Interim City
Administrator effective July 29, 2025, pursuant to the authority provided under
Government Code Sections 21221(h), which shall end on the date immediately
preceding the date on which the permanent replacement for the vacant position of City
Administrator for the City of Gilroy commences his or her employment or, if earlier,
the date that this appointment is terminated by the City or Brad Kilger.
4. The employment agreement with Brad Kilger, a copy of which is attached hereto as
Exhibit A and will be maintained on file with the Human Resources Department, is
approved by the City Council, effective July 29, 2025.
5. The Mayor is authorized to execute said agreement on behalf of the City, with such
technical amendments as may be deemed appropriate by the City Council and City
Attorney.
PASSED AND ADOPTED this 28th day of July, 2025 by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
Page 432 of 439
Resolution No. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GILROY APPOINTING BRAD KILGER AS
INTERIM CITY ADMINISTRATOR FOR THE CITY OF GILROY AND APPROVING EMPLOYMENT
AGREEMENT
City Council Meeting | July 28, 2025
Page 3 of 4
APPROVED:
Greg Bozzo, Mayor
ATTEST:
__________________________
Kim Mancera City Clerk
Page 433 of 439
Resolution No. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GILROY APPOINTING BRAD KILGER AS
INTERIM CITY ADMINISTRATOR FOR THE CITY OF GILROY AND APPROVING EMPLOYMENT
AGREEMENT
City Council Meeting | July 28, 2025
Page 4 of 4
CERTIFICATE OF THE CLERK
I, KIM MANCERA, City Clerk of the City of Gilroy, do hereby certify that the attached
Resolution No. 2025-XX is an original resolution, or true and correct copy of a City Resolution,
duly adopted by the Council of the City of Gilroy at a Regular Meeting of said held on Council
held Monday, July 28, 2025 with a quorum present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of
the City of Gilroy this Date.
____________________________________
Kim Mancera
City Clerk of the City of Gilroy
(Seal)
Page 434 of 439
Page 1 of 5
EXHIBIT A
RETIRED ANNUITANT EMPLOYMENT AGREEMENT
The Retired Annuitant Employment Agreement (“Agreement”) is made by and between the City
of Gilroy, a municipal corporation of the State of California (“City”) and Brad Kilger, an
individual (“Retired Annuitant”) effective July 29, 2025 (“Effective Date”).
RECITALS
A. Retired Annuitant previously was employed by the City of Martinez, a California Public
Employees’ Retirement System (CalPERS) employer, having previously served as the Martinez
City Manager from 2016-2029; and
B. Retired Annuitant retired from public service effective February 2, 2019 and began collecting
a retirement pension from the California Public Employees’ Retirement System (CalPERS); and
C. The City will have a vacancy in the position of City Administrator beginning August 1, 2025,
a regular position for which the City has already commenced steps to recruit a permanent
appointment beginning in July 2025; and
D. The City has an immediate need for an employee to temporarily perform the position of
Interim City Administrator, a position involving specialized skills and training, and which is
critically necessary to the on-going duties and functions of the City; and
E. Retired Annuitant has the necessary qualifications, experience, and abilities to assist City in
the duties of leadership and management of the City; and
F. Retired Annuitant’s employment is authorized by Government Code section 21221(h), which
permits the City to appoint a CalPERS retired annuitant to a vacant position requiring specialized
skills during recruitment for a permanent replacement; and
G. City desires to retain the services of Retired Annuitant in accordance with California
Government Code Section 21221(h) and Retired Annuitant agrees to provide certain services to
City under the strict terms and conditions set out in this Agreement; and
In consideration of this matter described above and of the mutual benefits and obligations set
forth in this Agreement, the receipt and sufficiency of which consideration is hereby
acknowledged, the parties of this Agreement agree as follows:
AGREEMENT
Section 1. Term of Services
The term of this Agreement is from July 29, 2025 until such time as a regular ongoing
replacement for the position of City Administrator has been selected and has commenced
employment, unless terminated sooner as provided below.
Docusign Envelope ID: 4E8BD6ED-2275-44D0-B795-62C72E9ECE2C
Page 435 of 439
Page 2 of 5
Section 2. Scope of Services
Retired Annuitant, as an officer of the city, agrees to perform the following duties related to the
City of Gilroy:
City of Gilroy Charter
The City Administrator shall be responsible to the Council for the proper administration of all
affairs of the City. Without limiting the foregoing general grant of powers, responsibilities and
duties, the City Administrator shall have power and be required to:
(a) Take a continuing interest in the effectiveness and economy of all administrative
arrangements throughout the City;
(b) Insure that administrative activities with which two (2) or more departments are concerned
are effectively coordinated;
(c) Appoint, suspend, discipline and/or remove, subject to the provisions of this Charter, all
officers and employees of the City except that department heads shall be appointed and removed
with the consent of the Council. This sub-section shall not apply to those department heads and
officers whose appointment is vested by this Charter in the Council. The City Administrator may
authorize the head of any department or office to appoint or remove subordinates in such office;
(d) Prepare the budget annually, submit it to the Council, and be responsible for its
administration after its adoption;
(e) Prepare and submit to the Council as of the end of the fiscal year a comprehensive report on
the finances and administrative activities of the City for the preceding year;
(f) Make and execute, on behalf of the City, contracts involving Council-appropriated
expenditures, and bids or proposals approved by the Council;
(g) Establish a purchasing system to meet the needs of all City offices, departments and agencies;
(h) Keep the Council advised of the financial condition and future needs of the City and make
such recommendations on any matter as may to him seem desirable;
(i) See that the laws of the State pertaining to the City, the provisions of this Charter and the
ordinances of the City are enforced;
(j) Submit periodic reports to the Council covering significant activities of City agencies, offices
and departments under his supervision and significant changes in administrative rules and
procedures promulgated by the City Administrator;
(k) Submit special reports in writing to the Council in answer to any requests for information
when requested of him by the Council; and
(l) Perform such other duties consistent with this Charter as may be required of him by the
Council. (Charter Amendment November 4, 1997)
The City Administrator shall be accorded a seat at the Council table and at all meetings of boards
and commissions and shall be entitled to participate in their deliberations but shall not have a
vote. He shall attend all regular and special meetings of the Council unless physically unable to
do so or unless he has received prior approval for such absence from the Council.
City Administrator Job Description
• Attend meetings of the City Council to advise members on established policy and advise the City
Council on matters of administrative practices, City operations, policies, and problems.
Docusign Envelope ID: 4E8BD6ED-2275-44D0-B795-62C72E9ECE2C
Page 436 of 439
Page 3 of 5
• Report to Council on various topics and make recommendations concerning the adoption of
measures and ordinances.
• Receive various assignments from the Council.
• Prepare an Annual Financial Plan and Capital Improvement Budget and submit it to the City
Council for their review and adoption.
• Exercise continuous budgetary controls to ensure proper expenditures of authorized funds.
• Study systems and procedures and propose improvements and simplifications.
• Conduct continuous research in administrative practices and recommend to the City Council
those practices which will produce greater efficiency and economy in city government.
• Represent the City Council and the City in relationships with other governmental agencies, and
the general public.
• Coordinate interdepartmental and inter-jurisdictional projects and activities.
• Execute contracts on behalf of the City Council.
• Organize City Departments into effective, productive units.
• Plan for future City activities/projects with all departments.
• Appoint, suspend, discipline and/or remove all officers and employees as set forth in the City
Charter; administer all the City's personnel rules and regulations.
• Act as Director of Emergency Services.
• Negotiate and lead initial planning of major civic or community improvement projects.
• Serve as the Authority Manager of SCRWA (South County Regional Wastewater Authority).
• Stay current and proactively respond to pending legislation which has the potential to impact the
City budget or other operations.
• Perform such special assignments as the City Council may direct.
Retired Annuitant will report directly to the City Council. Retired Annuitant shall comply with
all City rules, policies, guidelines, regulations, and laws.
Section 3. Compensation; Hours
City agrees to compensate Retired Annuitant at $151.56 per hour for all services provided under
this Agreement. Payments from City to Retired Annuitant shall be made during the normal
payroll cycles of other City employees.
City has reviewed and compared the hourly rate set forth in this Section with other employees
performing comparable duties and the hourly rate set forth in this Section does not exceed such
other employee’s compensation.
Retired Annuitant agrees and acknowledges that he shall not perform any services under this
Agreement exceeding a total of nine hundred sixty (960) hours during any fiscal year (July 1 to
June 30) inclusive of any hours worked during the same period for other CalPERS employers as
a retired annuitant. Retired Annuitant shall record his hours on a pre-approved timesheet that
shall be submitted to the City every month.
The position is a temporary, hourly assignment which is generally not expected to exceed 40
hours per week. The City, through the City Council, will assign Retired Annuitant hours to work.
Due to the nature of the position, it is understood that the workday and workweek hours may
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vary, however Retired Annuitant shall not work overtime (i.e. in excess of 40 hours per week) as
payment of overtime is prohibited under Government Code Section 21221(h).
There are no other benefits, incentives, compensation in lieu of benefits or other forms of
compensation in addition to the hourly pay rate set forth in this Section.
Section 4. Location
The primary locations for services will be at the following addresses:
Gilroy City Hall, 7351 Rosanna Street, Gilroy, California 95020
Section 5. Compliance with Laws
This Agreement will be construed in accordance with and governed by the laws in the State of
California. In the event that suit shall be brought by any of the parties, the parties agree that
venue shall be exclusively vested in the state courts of the County of Santa Clara, or if federal
jurisdiction is appropriate, exclusively in the United States District Court, Northern District of
California, San Jose, California. Retired Annuitant shall comply with all applicable laws, rules,
policies, and guidelines. Retired Annuitant agrees and acknowledges that the State of California
and the governing body of the California Public Employees’ Retirement System enact strict laws,
regulations and guidelines relating to services provided by “retired annuitants” to public agencies
contracting with the California Public Employees’ Retirement System. Retired Annuitant agrees
to comply with all applicable laws, regulations and guidelines relating to the services provided
under this Agreement.
Section 6. Termination
This Agreement may be terminated by either party for convenience by providing written notice
to the other party.
Section 7. Miscellaneous
a. Retired Annuitant has read each and every part of this Agreement and Retired Annuitant freely
and voluntarily has entered into this Agreement. This Agreement is a negotiated document and
shall not be interpreted for or against any party by reason of the fact that such party may have
drafted this Agreement or any of its provisions.
b. If a court of competent jurisdiction finds or rules that any provision of this Agreement is
invalid, void, or unenforceable, the provisions of this Agreement not so adjusted shall remain in
full force and effect. The invalidity in whole or in part of any provision of this Agreement shall
not void or affect the validity of any other provision of this Agreement.
c. This Agreement represents the entire and integrated agreement between City and Retired
Annuitant and supersedes all prior negotiations, representations, or agreements, either written or
oral.
In witness where of the parties have duly affixed their signatures on this __ day of ______, 2025.
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Employer: City of Gilroy
Greg Bozzo, Mayor
Retired Annuitant:
Brad Kilger
Approved as to Form:
Andrew L. Faber, City Attorney
Attest:
Kim Mancera, City Clerk
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