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Regular Meeting Agenda Page 1 of 2 April 8, 2025 | 6:30 PM
CITY OF GILROY
ARTS AND CULTURE
COMMISSION
REGULAR MEETING AGENDA
TUESDAY, APRIL 8, 2025 | 6:30 PM
CITY CHAMBERS, CITY HALL
7351 ROSANNA STREET, GILROY, CA 95020
Chair: Melanie Reynission Vice Chair: Ruben Dario Villa
Commissioners: Steven Porter, Camille McCormack, Adilene Moreno, Steven Taylor, &
Wendy Zamora
Staff Liaison: Bryce Atkins, Assistant to the City Administrator
Kylie Katsuyoshi, Management Analyst Trainee
In compliance with the Americans with Disabilities Act, the City will make reasonable
arrangements to ensure accessibility to this meeting. If you need special assistance to
participate in this meeting, please contact the City Clerk’s Office at least 72 hours prior to
the meeting at (408) 846-0204 or cityclerk@cityofgilroy.org to help ensure that reasonable
arrangements can be made.
Materials related to an item on this agenda submitted to the City of Gilroy Arts and Culture Commission
after distribution of the agenda packet are available with the agenda packet on the City website
at www.cityofgilroy.org subject to the Staff’s ability to post the documents before the meeting.
KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE
Government's duty is to serve the public, reaching its decisions in full view of the
public. Commissions, task forces, councils and other agencies of the City exist to
conduct the people's business. This ordinance assures that deliberations are
conducted before the people and that City operations are open to the people's review.
FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT
ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A
VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION
STAFF AT (408) 846-0204.
PUBLIC COMMENT GUIDELINES:
During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the meeting,
each person wishing to speak should prepare a presentation of not more than three (3)
minutes. Persons wishing to address the Commission are requested, but not required, to
complete a Speaker’s Card located at the entrances. Completion of this speaker’s card is
voluntary. All persons may attend this meeting and speak, regardless if a card is completed
or not. Speaker’s slips should be submitted to the Secretary BEFORE this portion of the
meeting begins. Anyone wishing to address the Commission on any other item on this
AGENDA is requested, but not required, to fill out a speaker’s slip as well and submit it to the
Secretary BEFORE the Commission takes action on the item.
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Arts and Culture Commission
Regular Meeting Agenda Page 2 of 2 April 8, 2025 | 6:30 PM
The agenda for this regular meeting is as follows:
1.CALL TO ORDER
2. ROLL CALL
3. SECRETARY'S REPORT
4. APPROVAL OF AGENDA
5. APPROVAL OF MINUTES
5.1.Approval of the Minutes from the March 11, 2025 Regular Meeting of the
Arts and Culture Commission
6. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
7. OLD BUSINESS
7.1.Fiscal Year 2026 and 2027 Work Plan
8. NEW BUSINESS
8.1.Consideration of Creating a Public Arts Resource Book
8.2.Gilroy Museum's Request for Commission Approval to Transfer
$1,985.04 in Interest Income from the Gilroy Museum Endowment Trust
to the Museum Donations Fund
9. GILROY ART-RELATED COMMUNITY EVENT UPDATES
10. COMMISSION COMMENTS
11. STAFF COMMENTS
12. FUTURE AGENDA ITEM REQUESTS
13. ADJOURNMENT
FUTURE MEETING DATES
May 13, 2025 – Gilroy City Council Chambers – 6:30 PM
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March 11, 2025 | 6:30 PM Page 1 of 3 Arts and Culture Commission
Minutes
City of Gilroy
Arts and Culture Commission
CITY OF GILROY
ARTS AND CULTURE COMMISSION
REGULAR MEETING AGENDA
Minutes
Tuesday, March 11, 2025 | 6:30 PM
1. CALL TO ORDER
The meeting was called to order at 6:32 PM
2. ROLL CALL
Present:
Chair Reynisson
Vice Chair Villa
Commissioner McCormack
Commissioner Porter
Commissioner Taylor
Commissioner Zamora
Absent:
Commissioner Moreno
3. SECRETARY'S REPORT
The agenda was posted on Thursday, March 6, 2025 at 4:16 PM.
4. APPROVAL OF AGENDA
A motion was made by Commissioner McCormack to approve the agenda, seconded by
Commissioner Taylor; unanimously approved.
5. APPROVAL OF MINUTES
1. Approval of the Minutes from the February 11, 2025 Regular Meeting of the
Arts and Culture Commission
A motion was made by Vice Chair Villa to approve the minutes, seconded by
Commissioner Zamora; unanimously approved.
6. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
Frank Johnson with Visit Gilroy came before the Commission to inform them about their
effort to create a mural trail for the arts in the City. Also may work well with the For the
Love of Gilroy. A lot of cities have mural trails, and now Gilroy has one as well.
7. OLD BUSINESS
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March 11, 2025 | 6:30 PM Page 2 of 3 Arts and Culture Commission
Minutes
1. FY26 and FY27 Workplan Update
The Commission discussed the listing out the subcommittees, and listing out the
subcommittees on the schedule to meet. Additionally, an amendment to the amount
for the Multicultural Community Days number of events and budget request were
updated.
Discussion of the members of the subcommittee:
1. For the Love of Gilroy - Subcommittee: Reynisson, Ruben, Porter.
2. Multicultural Community Days - Subcommittee: Zamora, Reynisson, Taylor;
change to four total events (two per year) and total request for this item to
$10,000 for the two-year period.
3. Fundraising Event Gala - Subcommittee: Taylor, Reynisson, McCormack;
Further refined the Gala workplan item to consist of one gala for the two-year
period.
4. Updating the Arts and Culture Commission Strategic Plan - Subcommittee:
Villa; Zamora; Porter.
A motion was made to amend the workplan to incorporate the changes identified in
Item #2 and #3 above by Commissioner Taylor, seconded by Commissioner
McCormack; unanimously approved.
8. NEW BUSINESS
None.
9. GILROY ART-RELATED COMMUNITY EVENT UPDATES
The Commission mentioned the Cinco de Mile event, which features a 5K and 10K run and
Cinco de Mayo celebration on Sunday May 4th at 8AM. May 3rd is the Wine and Art Stroll
in downtown by the GDBA, using Gourmet Alley space. Artists and artisan vendors are
being sought. Third Friday Art Walk on March 21st. Last Wednesday is the Arts
Roundtable meeting at the Center for the Arts. Poppy Jasper Film Festival is selling tickets
now, beginning April 9th.
10. COMMISSION COMMENTS
Vice Chair Villa commented that he had a conversation with Erin Freitas saying she would
be interested in public art at a public development. She doesn't know if there is an
opportunity to collaborate on a playbook for developers to know the arts community, hiring
local, and anything that they need. The Commission briefly discussed the history, and a
mention was made about the former Public Art Committee having previously prepared a
portfolio of artists.
Vice Chair Villa also briefly mentioned the Civic Center Master Plan and opportunities for
public art.
11. STAFF COMMENTS
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March 11, 2025 | 6:30 PM Page 3 of 3 Arts and Culture Commission
Minutes
Staff Liaison Atkins mentioned additional information about the Civic Center Master Plan
update efforts.
12. FUTURE AGENDA ITEM REQUESTS
A request was made and consented to by the Commission to create a resource book for
listing artists and portfolio of public artists, and how the process can go to provide early
information in the process to help developers.
13. ADJOURNMENT
With no more business before the Commission, the meeting was adjourned at 7:14 PM.
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City of Gilroy
Arts and Culture
Commission
STAFF REPORT
Agenda Item Title:Fiscal Year 2026 and 2027 Work Plan
Meeting Date:April 8, 2025
From: Bryce Atkins, Assistant to the City Administrator
Department:Administration
STRATEGIC PLAN GOALS:
RECOMMENDATION
Commissioners and sub-committees update the Commission on plans and progress of
workplan items.
BACKGROUND
At the February 11, 2025 regular meeting of the Arts and Culture Commission
(Commission), the Commission adopted a work plan for FY26 and FY27. At their
regular meeting on March 11, 2025, the Commission further refined the work plan and
appointed committees. The work plan includes the following tasks with the following
committee assignments:
Work Plan Item Committee Members
For the Love of Gilroy Reynisson, Ruben, Porter
Multicultural Community Days Zamora, Reynisson, Taylor
Fundraising Gala Taylor, Reynisson, McCormack
Updating the Arts and Culture Commission
Strategic Plan
Villa; Zamora; Porter
ANALYSIS
This will be an ongoing agenda item to discuss the work plan items, and to receive
updates from any commissioner or committee.
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ALTERNATIVES
None.
FISCAL IMPACT/FUNDING SOURCE
None.
PUBLIC OUTREACH
This item was first discussed at the February 11, 2025 regular meeting of the
Commission. This item was on the publicly posted agenda for this meeting, and has
been discussed at each Commission meeting since the first date mentioned above.
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City of Gilroy
Arts and Culture
Commission
STAFF REPORT
Agenda Item Title:Consideration of Creating a Public Arts Resource Book
Meeting Date:April 8, 2025
From: Bryce Atkins, Assistant to the City Administrator
Department:Administration
STRATEGIC PLAN GOALS:Not Applicable
RECOMMENDATION
Commission determination if it desires to develop a public art resource book.
BACKGROUND
At the March 11, 2025 regular meeting of the Arts and Culture Commission
(Commission), the Commission discussed and provided consensus direction to bring
back to the next meeting an agenda item regarding the development of a resource book
for listing artists.
ANALYSIS
This agenda item is to facilitate the above referenced discussion item during this public
meeting. It is recommended that the Commission identify what types of information and
what the process it envisions for this resource book development to be. Based on the
final scope of the desired book, research can then be conducted to determine any
issues that need to be considered as the Commission undertakes this task, should it
choose to do so.
It is worth noting that during the future agenda item discussion, the Commission desired
to ask a particular planner to attend the meeting. In discussions with the Community
Development Department, it was determined that the details of what is being proposed
will be considered in determining if, and who, would be involved from their department
on this project.
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ALTERNATIVES
This is a general discussion item. The Commission may determine to proceed with the
approach of developing such a resource guide for developers, or it may determine not
to proceed with this activity.
FISCAL IMPACT/FUNDING SOURCE
No assessment is available at this time, as the scope of the project needs to be
solidified to conduct an estimate on time, materials, and any staff support requests from
the Commission.
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City of Gilroy
Arts and Culture
Commission
STAFF REPORT
Agenda Item Title:Gilroy Museum's Request for Commission Approval to
Transfer $1,985.04 in Interest Income from the Gilroy Museum
Endowment Trust to the Museum Donations Fund
Meeting Date:April 8, 2025
From: Bryce Atkins, Assistant to the City Administrator
Department:Administration
STRATEGIC PLAN GOALS:Not Applicable
RECOMMENDATION
It is recommended the Arts and Culture Commission approve a recommendation to the
City Council to transfer the interest accumulated ($1,985.04) in the Museum
Endowment Trust to the Museum Donations Fund
BACKGROUND
On September 5, 2007, the Gilroy Historical Society and the City of Gilroy entered into
an Endowment Trust Agreement, for the purpose of establishing an Endowment Trust
account for the Gilroy Museum. The Kaiser Wilhelm vase was deaccessioned from the
Museum collection and sold at auction on February 11, 2009, for $37,500. Funds from
the sale of the vase were deposited in the Endowment Trust account.
Per the Trust Agreement, interest income generated from the funds may be transferred
annually for use by the Gilroy Museum at the request of the Gilroy Historical Society
and approval by City Council. Currently the Gilroy Museum has an established account
(Org. 8005080, Object 47830, Project 80050D149-DEPOSITS), which has been
designated to receive the funds. The Arts & Culture Commission has historically
reviewed and endorsed the Gilroy Historical Society’s request and forwarded a
recommendation to Council to approve the disbursement.
ANALYSIS
Interest revenues received for Fiscal Year 2023 total $1,985.04, as indicated in the
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attached letter of request from the Gilroy Historical Society.
Attachments:
Letter of Request to Transfer Interest Income from the Gilroy Historical Society.
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