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HomeMy WebLinkAboutArtsAndCultureCommission_RegularMeeting_agendapacket_06_10_2025.PDF Arts and Culture Commission Regular Meeting Agenda Page 1 of 2 June 10, 2025 | 6:30 PM CITY OF GILROY ARTS AND CULTURE COMMISSION REGULAR MEETING AGENDA TUESDAY, JUNE 10, 2025 | 6:30 PM CITY CHAMBERS, CITY HALL 7351 ROSANNA STREET, GILROY, CA 95020 Chair: Melanie Reynission Vice Chair: Ruben Dario Villa Commissioners: Camille McCormack, Adilene Moreno, Steven Porter, Steven Taylor & Wendy Zamora Staff Liaisons: Bryce Atkins, Assistant to the City Administrator Kylie Katsuyoshi, Management Analyst In compliance with the Americans with Disabilities Act, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at least 72 hours prior to the meeting at (408) 846-0204 or cityclerk@cityofgilroy.org to help ensure that reasonable arrangements can be made. Materials related to an item on this agenda submitted to the City of Gilroy Arts and Culture Commission after distribution of the agenda packet are available with the agenda packet on the City website at www.cityofgilroy.org subject to the Staff’s ability to post the documents before the meeting. KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204. PUBLIC COMMENT GUIDELINES: During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Persons wishing to address the Commission are requested, but not required, to complete a Speaker’s Card located at the entrances. Completion of this speaker’s card is voluntary. All persons may attend this meeting and speak, regardless if a card is completed or not. Speaker’s slips should be submitted to the Secretary BEFORE this portion of the meeting begins. Anyone wishing to address the Commission on any other item on this Page 1 of 38 Arts and Culture Commission Regular Meeting Agenda Page 2 of 2 June 10, 2025 | 6:30 PM AGENDA is requested, but not required, to fill out a speaker’s slip as well and submit it to the Secretary BEFORE the Commission takes action on the item. The agenda for this regular meeting is as follows: 1. CALL TO ORDER 2. ROLL CALL 3. SECRETARY'S REPORT 4. APPROVAL OF AGENDA 5. APPROVAL OF MINUTES 5.1. Approval of the Minutes from the May 13, 2025 Regular Meeting of the Arts and Culture Commission 6. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA 7. NEW BUSINESS 7.1. Mural Request at the Gilroy Center for the Arts 7.2. Mural Request at the Las Animas Park Handball Courts 7.3. Public Art Request at the Downtown Paseo 8. OLD BUSINESS 8.1. Fiscal Year 2026 and 2027 Work Plan 9. GILROY ART-RELATED COMMUNITY EVENT UPDATES 10. COMMISSION COMMENTS 11. STAFF COMMENTS 12. FUTURE AGENDA ITEM REQUESTS 13. ADJOURNMENT FUTURE MEETING DATES August 12, 2025 - Gilroy City Council Chambers - 6:30 PM September 9, 2025 - Gilroy City Council Chambers - 6:30 PM October 14, 2025 - Gilroy City Council Chambers - 6:30 PM Page 2 of 38 May 13, 2025 | 6:30 PM Page 1 of 2 Arts and Culture Commission Minutes City of Gilroy Arts and Culture Commission CITY OF GILROY ARTS AND CULTURE COMMISSION REGULAR MEETING AGENDA Minutes Tuesday, May 13, 2025 | 6:30 PM 1. CALL TO ORDER The meeting was called to order at 6:38 PM. 2. ROLL CALL Attendance Attendee Name Present Commissioner Melanie Reynisson Commissioner Ruben Dario Villa Commissioner Camille McCormack Commissioner Steven Taylor Absent Commissioner Adilene Moreno Commissioner Steven Porter Commissioner Wendy Zamora 3. SECRETARY'S REPORT Staff Liaison Atkins reported that the agenda was posted on Saturday, May 10, 2025 at 11:25 AM. 4. APPROVAL OF AGENDA Motion Approve RESULT:Passed MOVER:Commissioner Melanie Reynisson SECONDER:Commissioner Camille McCormack AYES:Commissioner Melanie Reynisson, Commissioner Ruben Dario Villa, Commissioner Camille McCormack, Commissioner Steven Taylor 5. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA None. 6. OLD BUSINESS 1. Fiscal Year 2026 and 2027 Work Plan This item was heard after Item 7.1. Discussion was held on the work plan items. No actions were taken. Page 3 of 38 May 13, 2025 | 6:30 PM Page 2 of 2 Arts and Culture Commission Minutes 7. NEW BUSINESS 1. Presentation of the Preferred Option for the Civic Center Master Plan Update This item was heard after Section 5, Public Comment. Gilroy Project Manager Ryan Osenton presented to the Commission the consultant- identified preferred option for the conceptual design of the Civic Center Master Plan. Discussion was held regarding the potential facilities and programming. 8. GILROY ART-RELATED COMMUNITY EVENT UPDATES The commissioners discussed upcoming arts-related events happening in the community. 9. COMMISSION COMMENTS None. 10. STAFF COMMENTS None. 11. FUTURE AGENDA ITEM REQUESTS The Commission discussed Item to discuss a recommendation to include public art in the Civic Center Master Plan Update from the start, to include money for public art in the cost projection. 12. ADJOURNMENT With no additional business, the meeting was adjourned at 7:23 PM. Page 4 of 38 City of Gilroy Arts and Culture Commission STAFF REPORT Agenda Item Title: Mural Request at the Gilroy Center for the Arts Meeting Date: June 10, 2025 From: Bryce Atkins, Assistant to the City Administrator Department: Administration Submitted by: Prepared by: Bryce Atkins, Assistant to the City Administrator RECOMMENDATION Commission provide feedback and recommendation to Council regarding the proposed mural. BACKGROUND The City has received a request from the Arts Alliance to add a mural to the back wall of the Gilroy Center for the Arts. Pursuant to the Public Art Policy, the Arts and Culture Commission is to review and render a recommendation regarding the acceptability of the design. ANALYSIS Attached to this staff report is the conceptual design proposed by the Arts Alliance. They received a request from Eric B. Vasquez, self-identifying as an educator and visual artist. According to the request, he is planning to paint the mural, along with his students from the South County Annex. The mural he would like to paint would be on the back wall (facing the city parking lot) of the Gilroy Center for the Arts building. He has experience painting murals. The Gilroy Arts Alliance board voted to approve the mural on the back wall. However, the facility is owned by the City and the Arts Alliance leases the building. The mural, if approved, will be painted at no cost to the City. ALTERNATIVES The Commission may provide its recommendations to the Council. Alternatively, the Commission may choose not to issue a recommendation. However, this is not recommended as the purpose of the Commission is to render recommendations Page 5 of 38 regarding public art. FISCAL IMPACT/FUNDING SOURCE None. The proposal seeks to use outside funds for the project. Attachments: 1. Gilroy Art Center - Mural proposal 04.30.25 Page 6 of 38 Page 7 of 38 City of Gilroy Arts and Culture Commission STAFF REPORT Agenda Item Title: Mural Request at the Las Animas Park Handball Courts Meeting Date: June 10, 2025 From: Bryce Atkins, Assistant to the City Administrator Department: Administration Submitted by: Prepared by: RECOMMENDATION The Commission issue a recommendation regarding this mural request. BACKGROUND The City received a request to paint a mural on the handball courts at Las Animas Park. The proposal document is attached. ANALYSIS Since the project would be public art, the design must be reviewed and a recommendation issued by the Arts and Culture Commission. In addition to the proposal document, the artist has provided the proposed design, which is also attached to this staff report. Once the Commission renders its recommendation, the project would then be considered by the Parks and Recreation Commission since the project would be in a City park. ALTERNATIVES None. The Commission is charged with providing a recommendation regarding public art requests as part of its role in the City Charter. FISCAL IMPACT/FUNDING SOURCE None. The Commission is providing a recommendation regarding the public art request, and is not approving a project or program. Attachments: 1. Las_Animas_Mural_Proposal_Gilroy_Final Page 8 of 38 2. LAS ANIMAS FULL 3. LAS ANIMAS LEFT FACE 4. LAS ANIMAS CENTER FACE 5. LAS ANIMAS RIGHT FACE Page 9 of 38 Las Ánimas Veterans Park: Handball Courts “Las Animas Que Inspiran/ The Souls that Inspire” Project Overview “Las Ánimas – “Las Ánimas Que Inspiran” is a proposed mural project for the exterior of the handball courts at Las Animas Veterans Park in Gilroy, CA. The mural will span 900 square feet (10 ft high by 90 ft wide) and wrap around three exterior walls, integrating the agricultural, cultural, and historical legacy of Gilroy with a vibrant, welcoming design for all community members. Cultural and Historical Context The name 'Las Ánimas' translates to 'The Souls,' referencing both the ancestral memory of the land and the enduring spirit of the community. The park sits on land once part of Rancho Las Ánimas, a Spanish land grant given in 1803. This land has been shaped by Ohlone people, Spanish settlers, Mexican landowners, and diverse immigrant workers. This mural aims to honor that lineage while encouraging unity and pride in Gilroy’s shared cultural identity. Artistic Vision The mural will be divided into three thematically linked panels: 1. The Land We Share – showcasing agriculture and diverse laborers working the fertile valley. 2. Hands That Built – featuring generational hands planting a seed, surrounded by Gilroy landmarks. 3. Roots of Love & Culture – filled with native flora, textiles, and a family scene to represent unity. The design balances subtle cultural nods with imagery that resonates across all of Gilroy’s demographics, including Chicano, Filipino, Portuguese, Italian, and other communities. Team and Scope The project will be executed by a skilled team: - 3 Lead Artists - 3 Assistant Artists The team will handle design, community input, execution, and final sealing of the mural.. Page 10 of 38 Budget Category Amount Lead Artists (3 @ $5,000)$15,000 Assistant Artists (3 @ $2,500)$7,500 Materials & Supplies $2,000 Admin & Coordination $1,500 Documentarian $2,000 Mural Design Hours (20hrs @ $100/hr)$2,000 Total Budget: $30,000 Conclusion “Las Ánimas Que Inspiran” is more than a mural, it’s a landmark of memory, identity, and pride. It honors the invisible stories that shaped Gilroy and gives all residents a shared symbol of where they come from and where they’re going. We respectfully request the City’s support in realizing this vision for and with the Gilroy community. Page 11 of 38 Page 12 of 38 Page 13 of 38 Page 14 of 38 Page 15 of 38 City of Gilroy Arts and Culture Commission STAFF REPORT Agenda Item Title: Public Art Request at the Downtown Paseo Meeting Date: June 10, 2025 From: Bryce Atkins, Assistant to the City Administrator Department: Administration Submitted by: Prepared by: Bryce Atkins, Assistant to the City Administrator RECOMMENDATION The Commission issue a recommendation regarding the proposed public art request. BACKGROUND The City of Gilroy received a request from Art Builds Community, a public art consulting firm based in San Jose. Their team has been hired by the Santa Clara County Office of Women's Policy to manage the Womanhood Project. The Womanhood Project is a multi-year initiative that utilizes artwork created by local artists to celebrate the significant contributions women have made to Santa Clara County. For more information about the project, please visit their website: https://womanhoodproject.org/about/. Over the last year and a half, Art Builds Community has collaborated with four artists and one artist team to celebrate 20 different women who have made significant contributions to the County. One of the women being celebrated is Ascencion Solorsano, as depicted by local artist Kathy Aoki. The artwork is an augmented reality piece that is experienced through a marker. Attached a draft copy of the proposed marker. Please note that this is a draft, and the requestor has stated that a few areas need further attention. The QR code is not present, the womanhood logo will be clearer, and the instructions on the left will be moved to the top of the marker, making it an easier experience for the user. The image and text will remain the same. The requestor has been communicating with Susan at the Gilroy Museum and a distant relative to Ascencion about the possibility of the marker being located in Gilroy. ANALYSIS Page 16 of 38 The requestor was very impressed with the historical signage in the paseo and would like to place the marker on a post to the left of the sign in the attached picture of the paseo. Attached to this staff report is additional presentation material about the proposed plaque, location, and image. ALTERNATIVES None. The review of proposed public art and rendering of a recommendation is a listed function of the Commission. FISCAL IMPACT/FUNDING SOURCE None. The Commission's recommendation is not approval of a project, since that would still have to be approved by the City Council or City staff. There is no cost associated with the issuance of the recommendation. Attachments: 1. Gilroy Womanhood AR 2025 - Installation Deck 2. WomanhoodAR2025-24x15_AscensionSolarsano 3. Location Image Page 17 of 38 Page 18 of 38 Page 19 of 38 Page 20 of 38 Page 21 of 38 Page 22 of 38 Page 23 of 38 Page 24 of 38 Page 25 of 38 Page 26 of 38 Page 27 of 38 Page 28 of 38 Page 29 of 38 Page 30 of 38 Page 31 of 38 Page 32 of 38 Page 33 of 38 Make sure your ringer is on & volume is up.You will find the audio text and related information. Scan Scan the QR code with your smartphone or tablet to download the Kinfolk App.1.Open the app & select the “Scan a marker” on the top left.2.Point your camera at the illustration of the woman in the sign in front of you.3.The AR will automatically load & become viewable on your device. Tap anywhere on the animation to view more information.4.Click the refresh button (top left) and tap the “Scan” icon to scan the next image marker as you explore other points of Journey Through Womanhood. 5. Tip: Frame your camera around the pink focus marks & get close enough for the illustration to fill your screen. Experience the Augmented Reality (AR) Animation Page 34 of 38 Journey through Womanhood is a series of immersive and temporary public art monuments that explore the untold stories of women who have made significant contributions to the County of Santa Clara. Kathy AokiARTIST 2024 In Honor Of: Ascension Solarsano Medicine Woman who Helped to Preserve the Mutsun Language 1855 – 1930 | Gilroy, CA Learn more about this honored woman:WomanhoodProject.Org Scan the QR Code to access content through a screen reader Page 35 of 38 Page 36 of 38 City of Gilroy Arts and Culture Commission STAFF REPORT Agenda Item Title: Fiscal Year 2026 and 2027 Work Plan Meeting Date: June 10, 2025 From: Bryce Atkins, Assistant to the City Administrator Department: Administration Submitted by: Prepared by: Bryce Atkins, Assistant to the City Administrator RECOMMENDATION Commissioners and sub-committees update the Commission on plans and progress of workplan items. BACKGROUND At the February 11, 2025 regular meeting of the Arts and Culture Commission (Commission), the Commission adopted a work plan for FY26 and FY27. At their regular meeting on March 11, 2025, the Commission further refined the work plan and appointed committees. The work plan is attached to this staff report. ANALYSIS This will be an ongoing agenda item to discuss the work plan items, and to receive updates from any commissioner or committee. ALTERNATIVES None. FISCAL IMPACT/FUNDING SOURCE None. Attachments: 1. Arts and Culture Commission Workplan - FY26 and FY27 Page 37 of 38 2026 and 2027 Arts and Culture Commission Work Plan Project Name Work Lead Commissioner Sub-Committee Members City Council Priority Status For the Love of Gilroy Event Continue the successful pilot program into an annual event each year. Reynisson, Villa, Porter N/A Multicultural Community Days Explore hosting an event series featuring arts and culture presentations and displays of various cultures in the community, consisting of up to two events per fiscal year as a pilot program. Zamora, Reynisson, Taylor Neighborhood Equity Fundraising Gala Explore the opportunity to host a fundraising gala, aiming at one event during the workplan period. Taylor, Reynisson, McCormack Financial Resilience Update the Arts and Culture Strategic Plan Update the strategic plan to identify strategies and goals for Gilroy's arts and culture into the future. Villa, Zamora, Porter Neighborhood Equity Public Art Resource Document Explore the viability of creating a public art resource document for future development, in conjunction with the Community Development Department. N/A Neighborhood Equity Updated April 9, 2025 Page 38 of 38