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REVISED April 15, 2025
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City of Gilroy
Youth Commission Regular Meeting Minutes
Monday, March 10, 2025 | 6:00 PM
1. CALL TO ORDER
James called the meeting to order at 6:01 p.m.
2. FLAG SALUTE
3. ROLL CALL
Attendance Attendee Name
Present Maya Beyret, Commissioner
Alfred James, Commissioner
Thanmay Sarath, Commissioner (late, 6:10pm)
Biruh Abaneh, Commissioner
Jacob Ortega , Commissioner
Karin Sandoval-Rodriguez , Commissioner
Anna Nguyen, Commissioner
Gianna Garcia, Commissioner
Sofia Romero , Commissioner
Ethan Diep, Commissioner
Absent Emily Lai, Commissioner
4. SECRETARY'S REPORT
Meeting agenda was posted on March 7, 2025.
5. APPROVAL OF MINUTES
5.1. February 10, 2025
RESULT: Pass
MOVER: Biruh Abaneh, Commissioner
SECONDER ,
AYES: Commissioner Beyret, Commissioner James, Commissioner Sarath,
Commissioner Abaneh, Commissioner Ortega , Commissioner Sandoval-
Rodriguez , Commissioner Nguyen, Commissioner Garcia, Commissioner
Romero, Commissioner Diep
ABSENT: Commissioner Lai
6. INTRODUCTIONS
None.
7. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
AAUW Jan Guffey encouraged commissioners to attend an Earth Day event on Saturday,
April 19 at San Ysidro Park.
March 10, 2025 6:00 PM Page 2 of 4 Youth Commission
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8. NEW BUSINESS - none.
March 10, 2025 6:00 PM Page 3 of 4 Youth Commission
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9. OLD BUSINESS
9.1. Review FY2025 (July 1, 2024 - June 30, 2025) Youth Commission Work Plan
Henig went over the staff report. James led the discussion about the final
planning for the OpportuniTEEN Fair, which will be held on March 22 at Wheeler
Gym. The following was mentioned:
• Henig will forward the vendor confirmation letter to commissioners, who
will send it to the vendors that they reached out to and are planning to
attend. Henig recommends they follow-up again two days before the
event.
• Marketing – The Commission plans to pass out flyers and create a
promotional video. James will create the video and have it ready by the
end of the week to be used to promote the event.
• Gift basket for vendors – commissioners will arrive on March 20 at
4:30pm at the Senior Center to compile the gift basket.
• Event setup will occur on Friday, March 21 at Wheeler Gym. It will include
setting up tables and chairs, creating signage, and making a balloon
arch.
• Commissioners will arrive at 9am on Saturday for the event. Karin and
Anna have offered to be the emcees. Gianna and Maya will be the
photographers.
The legislative committee is about half-way done with their report. They will need
one or two more committee meetings to complete it before presenting it to the
Commission at the April meeting.
9.2. Youth Commission Workplan for Fiscal Years 2026 and 2027
The Youth Commission agreed to propose the following work plan items for
FY26 and FY27:
• OpportuniTEEN Fair
• Senior Tech days
• Support Breakfast with Santa
• Identify a legislative issue that impacts youth and teens of Gilroy or
community at large.
• Participate in a community clean-up day
• Senior/Intergenerational Dance
Commissioner Sandoval-Rodriguez motioned to submit the above items as their
work plan for FY26 and FY27. Commissioner Romero seconded. Motion passed
10-0-0.
RESULT: Pass
MOVER: Karin Sandoval-Rodriguez , Commissioner
SECONDER Sofia Romero , Commissioner
AYES: Commissioner Beyret, Commissioner James, Commissioner Sarath,
Commissioner Abaneh, Commissioner Ortega , Commissioner Sandoval-
Rodriguez, Commissioner Nguyen, Commissioner Garcia, Commissioner
Romero Commissioner Diep
ABSENT: Commissioner Lai
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Regular Meeting Minutes
9.3. Youth Commission and City of Gilroy’s Fiscal Year 2026 and 2027 Budget
Development
The Youth Commission agreed to propose the following budget development
items:
1. Priority #1 – Funding Request for the OpportuniTEEN Fair, $2,000
o FY26 – $1,150 ($300 for food/snacks, $300 for professionally-
made sign, $100 for raffle items, $250 for vendor thank you gifts;
$100 for decorating; and $100 for Peachjar payment to advertise at
schools)
o FY27 – $850 (same as FY26 but no sign; one-time fee)
2. Priority #2 – Funding request for Senior/Intergenerational dance at the
Senior Center for 125 people (including commissioners), $4,150
o FY26 – $2,075 (Catered appetizers, 125 people x $15/person
=$1,875 ; $200 for decorations)
o FY27 – $2,075 (same as FY26)
3. Priority #3 – Funding request for apparel for Youth Commissioners to
wear at events and conferences, $880
o FY26 – $550 Sweatshirts (11 x $50/person)
o FY27 – $330 (11 x $30/person)
Commissioner Ngyuen motioned to approve to submit the commission’s budget
request for FY26 and FY27. Commissioner Sandoval-Rodriguez seconded.
Motion passed 10-0-0.
RESULT: Pass
MOVER: Anna Nguyen, Commissioner
SECONDER Karin Sandoval-Rodriguez , Commissioner
AYES: Commissioner Beyret, Commissioner James, Commissioner Sarath,
Commissioner Abaneh, Commissioner Ortega, Commissioner Sandoval-
Rodriguez , Commissioner Nguyen, Commissioner Garcia, Commissioner
Romero, Commissioner Diep
ABSENT: Commissioner Lai
10. AGENDA ITEMS FOR NEXT MEETING
Henig informed the Commission the annual presentation to City Council will be held on
Monday, May 5.
11. STAFF/COMMISSIONER COMMENTS – Henig mentioned the Civic Center Master Plan
workshop series.
12. ADJOURNMENT – James adjourned the meeting at 7:03 p.m.
I HEREBY CERTIFY that the foregoing minutes were duly adopted at a regular meeting of the
Youth Commission of the City of Gilroy.
/s/Adam Henig
Secretary