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HomeMy WebLinkAbout08/14/2025 Open Government Commission Regular Agenda Packet Open Government Commission Regular Meeting Agenda Page 1 of 2 August 14, 2025 | 6:00 PM CITY OF GILROY OPEN GOVERNMENT COMMISSION REGULAR MEETING AGENDA THURSDAY, AUGUST 14, 2025 | 6:00 PM CITY CHAMBERS, CITY HALL 7351 ROSANNA STREET, GILROY, CA 95020 Chair: Shayne Somavia Vice Chair: Ann Marie McCauley Commissioners: Diana Bentz, Janet Krulee & Sharpy Sandhu Staff Liaison: Brad Kilger, Interim City Administrator All Open Government Commission meeting materials are available online at http://gilroy.city/meetings. COMMENTS BY THE PUBLIC WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE Open Government Commission. Public testimony is subject to reasonable regulations, including but not limited to time restrictions for each individual speaker. In compliance with the Americans with Disabilities Act, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at least 72 hours prior to the meeting at (408) 846-0204. A sound enhancement system is also available for check out in the City Council Chambers. KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204. If you need assistance with translation and would like to speak during public comment, please contact the City Clerk a minimum of 72 hours prior to the meeting at 408-846-0204 or e-mail the City Clerk’s Office at cityclerk@cityofgilroy.org. Si necesita un intérprete durante la junta y gustaría dar un comentario público, comuníquese con el Secretario de la Ciudad un mínimo de 72 horas antes de la junta al 408-846-0204 o envíe un correo electrónico a la Oficina del Secretario de la Ciudad a cityclerk@cityofgilroy.org. The agenda for this regular meeting is as follows: 1. CALL TO ORDER Page 1 of 102 Open Government Commission Regular Meeting Agenda Page 2 of 2 August 14, 2025 | 6:00 PM 2. ROLL CALL 3. PRESENTATIONS TO THE OPEN GOVERNMENT COMMISSION 3.1. Public Comments by Members of the Public on Items not on the Agenda but within the Commission’s Subject Matter Jurisdiction 4. CONSENT CALENDAR Items under the Consent Calendar are deemed routine and approved with one motion. If a commissioner wishes for a separate discussion on an item, it must be requested for removal before the approval vote. If removed, the item will be discussed in its original order. 4.1. Approval of the Minutes of the May 8, 2025 Open Government Commission Regular Meeting 5. UNFINISHED BUSINESS 5.1. Reports of the Subcommittees 1. Staff Report: 2. Public Comment 3. Possible Action: Receive the reports. 6. NEW BUSINESS 6.1. Review of Public Records Requests Per Gilroy Code Section 17A.35(c) (Second Quarter 2025) 7. CITY ADMINISTRATOR'S UPDATE 8. ADJOURNMENT FUTURE MEETING DATES November 13, 2025 – 6:00 PM Page 2 of 102 DRAFT May 8, 2025 | 6:00 PM Page 1 of 2 Open Government Commission Minutes City of Gilroy Open Government Commission Minutes Thursday, May 8, 2025 | 6:00 PM 1. CALL TO ORDER The meeting was called to order by at 6:00 PM. 2. ROLL CALL Attendance Attendee Name Present Commissioner Diana Bentz Commissioner Shayne Somavia Commissioner Janet Krulee Commissioner Ann Marie McCauley Commissioner Sharpy Sandhu Absent 3. PRESENTATIONS TO THE OPEN GOVERNMENT COMMISSION 1. Public Comments by Members of the Public on Items not on the Agenda but within the Commission’s Subject Matter Jurisdiction None. 4. CONSENT CALENDAR Motion Approve RESULT:Passed MOVER:Commissioner Shayne Somavia SECONDER:Commissioner Sharpy Sandhu AYES:Commissioner Diana Bentz, Commissioner Shayne Somavia, Commissioner Janet Krulee, Commissioner Ann Marie McCauley, Commissioner Sharpy Sandhu 1. Approval of the March 6, 2025 Special Meeting Minutes 5. UNFINISHED BUSINESS 1. Reports of the Subcommittees The Commission's committees provided updates on progress to the full Commission. 6. NEW BUSINESS 1. Appointment of Chair and Vice Chair Motion Appoint Commissioner Somavia as Chair RESULT:Passed Page 3 of 102 DRAFT May 8, 2025 | 6:00 PM Page 2 of 2 Open Government Commission Minutes MOVER:Commissioner Diana Bentz SECONDER:Commissioner Janet Krulee AYES:Commissioner Diana Bentz, Commissioner Shayne Somavia, Commissioner Janet Krulee, Commissioner Ann Marie McCauley, Commissioner Sharpy Sandhu Motion Appoint Commissioner McCauley as Vice-Chair RESULT:Passed MOVER:Commissioner Diana Bentz SECONDER:Commissioner Shayne Somavia AYES:Commissioner Diana Bentz, Commissioner Shayne Somavia, Commissioner Janet Krulee, Commissioner Ann Marie McCauley, Commissioner Sharpy Sandhu 2. Review of Public Records Requests Per Gilroy Code Section 17A.35(c) (All of 2024 and First Quarter 2025) The Commission reviewed the public records requests, and provided comments regarding improvements to the future reports. 7. CITY ADMINISTRATOR'S UPDATE The City Administrator provided a brief update about the City Clerk recruitment. 8. ADJOURNMENT With no additional business before the Commission, the meeting was adjourned at 6:49 PM. Page 4 of 102 Revised 7 Aug 2025 Page 1 of 4 GILROY OPEN GOVERNMENT COMMISSION 7 Aug 2025 Revision 2026-2027 WORK PLAN: Open Government Week Proclamation & Activities SPONSOR: Commissioner Shayne Somavia, shayne.somavia@cityofgilroy.org STATUS: Open – In Progress PURPOSE: To provide a roadmap with potential public activities and events to promote Gilroy’s first Open Government Week, showcasing the City’s (Council, boards, committees and commissions) steadfast commitment to the highest principles of openness and transparency. TIMELINE: ✓ 8 May 2025 Open Government Commission Meeting Provided Commission drafts of the Open Government Week proclamation, council correspondence, and proposed activities for review and mark up. • 14 Aug 2025 Open Government Commission Meeting Review previous changes and vote on final draft, which will be submitted as a council correspondence package for their review and approval. • 3 Nov 2025 City Council Meeting Provide Council Correspondence memorandum for Council’s approval to comply with the policy requirement of no later than 10 business days prior to need. 17 – 21 Nov 2025 Open Government Week • 17 Nov, City Council Meeting o Receive Proclamation o Open Government Commission Annual Report o Translation Services at City Council Meetings PROPOSED ACTIVITIES 1. High School Civic Engagement – Provide a 15-minute presentation with a Questions and Answers (Q&A) session to Gilroy/Christopher High Schools highlighting the features and importance of the Open Government Ordinance. Page 5 of 102 Revised 7 Aug 2025 Page 2 of 4 2. Public Engagement Assistance – Setup and staff a table in front of the council chambers on Mon, 17 Nov 2025 for City Council Meeting. Help members of the public attending the council meeting with public speaker cards, agenda packets, and respond to any questions they may have. 3. Ask a Commissioner – Setup and staff table at the Gilroy Library to engage with the public, demonstrate how to access public records, Council meeting recordings, identify ways they can submit their input to the council (in person, via email). 4. Mercury News Article | Letter to the Editor – Contact Mercury News to offer a news story. Provide letter to the Editor. 5. Debut new OGO Training – With the revamping of OGO Training (2026-2027 Workplan Item 2), significant progress is being made to provide a bilingual (English and Spanish) presentation that empowers users to read, listen, navigate through the training material at their pace and that supports their method for learning. The training completion timeline is being synchronized so that the training “go live” coincides with Open Government Week. ATTACHMENTS (2) 1. DRAFT: City Council Correspondence 2. DRAFT: Open Government Week Proclamation1 1 City of Gilroy, City Council Proclamation Policy, 1 May 2023 Page 6 of 102 Revised 7 Aug 2025 Page 3 of 4 Open Government Commission Council Correspondence 7351 Rosanna Street, Gilroy, California 95020-6197 Telephone: (408) 846-0202 | http://www.cityofgilroy.org August 14, 2025 To: Gilroy City Council Brad Kilger, City Administrator From: Gilroy Open Government Commission Re: Gilroy Open Government Week Proclamation The Commission seeks to raise the awareness of the significance and importance for residents and public servants to participate and contribute to democracy by highlighting the framework of which is Gilroy’s Open Government Ordinance. This year is the 17th anniversary of Gilroy’s Sunshine Law, and the Commission has laid out a plan of action to highlight the ordinance’s importance, while also promoting its benefits to residents through public outreach events. The proclamation and public presentation on November 17, 2025 will serve as a kickoff for the week’s events. RECOMMENDATION: The City Council approve the proclamation request declaring November 17 – 21, 2025 as Open Government Week. This draft proclamation was approved by the Commission with the following vote: Ayes: # Noes: # Absent: # _________________________ SHAYNE SOMAVIA, Chair Open Government Commission ___________________________ BRAD KILGER City Administrator and Executive Sponsor Commission Chair Shayne Somavia Commissioners Diana Sanchez-Bentz Ann Marie McCauley Janet Krulee Sharpy Sandhu ATTACHMENT 1, Draft City Council Correspondence Page 7 of 102 Revised 7 Aug 2025 Page 4 of 4 City of Gilroy Proclamation Whereas On November 17, 2008, the Gilroy City Council passed Ordinance 2008-11, putting in place by practice and endeavor the Open Government Ordinance. This legislative action established the framework whereby citizens are entitled to participate in their government by accessing public meetings, requesting public records, and petitioning the Open Government Commission. Whereas, Open Government Week reinforces the City’s role and commitment to the principles of openness and transparency as well as to foster processes that empower the public through participation and access to public information. Whereas, An open and accessible government is the cornerstone of democracy and is critical in establishing and maintaining the people’s trust and confidence in their government and in the government’s ability to effectively serve its citizens. Whereas, Declaring an Open Government Week allows us to recognize the importance of transparency, participation in public meetings, accessing public records and communicating with Gilroy’s Council, Boards, Commissions and Committees. NOW, THEREFORE, I, Greg Bozzo, Mayor of the City of Gilroy, together with the Gilroy City Council, on this __ day of November 2025, do hereby proclaim November 17 through November 21, 2025, as Gilroy Open Government Week and encourage all residents to contribute to an Open Government through council correspondence, comment at public hearings, and access public records to remain engaged and informed. ATTACHMENT 2, Draft Open Government Week Proclamation Page 8 of 102 Revised 7 Aug 2025 Page 1 of 4 GILROY OPEN GOVERNMENT COMMISSION 7 Aug 2025 Revision 2026-2027 WORK PLAN: Reinvigorate Gilroy Open Government Ordinance Training SPONSORS: Commissioner Janey Krulee, janet.krulee@cityofgilroy.org Commissioner Shayne Somavia, shayne.somavia@cityofgilroy.org STATUS: Open – In Progress PURPOSE: To provide just-in-time training to on-board new staff, council, commission and board members as well as provide refresher training to stakeholders when significant changes occur to the City’s Open Government Ordinance. STAKEHOLDERS • Members of Gilroy City Council • City Staff • Members of Boards, Commissions and Committees • Members of the Public TIMELINE: ✓ 8 May 2025 Open Government Commission Meeting Present to the Commission the draft PowerPoint presentation, highlighting its functionality, features, and form. Demonstrate the first two sections (Intro and Changes & Public Access to Meetings) to garner Commissioner input as well as serve as a vector check for completing the remaining two sections (Public Access to Information & Records & Open Government Commission) of the training. • 14 Aug 2025 Open Government Commission Meeting Present draft version, which includes all four sections, to the Commission for review, take input and garner approval. Once approved, route to the City Attorney for feedback, input to the content and coordination. Incorporate changes from City Attorney and then create a Spanish language version. Discuss and determine approving authority. • 17 – 21 Nov 2025 Open Government Week Announce new training as part of Open Government Week activities. Provide stakeholders with a link to the training as well as publish on the City’s website. Page 9 of 102 Revised 7 Aug 2025 Page 2 of 4 TRAINING OBJECTIVES • Familiarize stakeholders with the purpose and intent of the Open Government Ordinance • Provide principles, policies, and procedural requirements regarding the community’s role and access to public meetings and public information • Outline the role and responsibilities of the Open Government Commission • Identify significant changes to the Open Government Ordinance to promote transparency in decision making • Catalogue Frequently Asked Questions (FAQs) and document for reference so stakeholders are familiar and aware of the public’s issues and concerns 1. Introduction to Open Government Ordinance 1.1. Purpose and intent of Chapter 17A [Ref. 17A.1] 1.2. Highlights of recent, relevant changes NOTE: As part of the Open Government Training overhaul, a Frequently Asked Questions (FAQs) document is being assembled to record pertinent information and to capture questions from individuals and provide answers with supporting details. This would include a change log highlighting updates to the OGO since its inception. Ordinance (Ord) Date Ord No. 2023-10 20 Nov 2023 Ord No. 2019-05 25 Feb 2019 Ord No. 2019-04 11 Feb 2019 Ord No. 2018-03 22 Jan 2018 Ord No. 2017-03 6 Mar 2017 Ord No. 2014-09 4 Aug 2014 Ord No. 2014-03 7 Apr 2014 Ord No. 2012-12 1 Oct 2012 Ord No. 2008-11 17 Nov 2008 2. Public Access to Meetings [Ref. 17A.3] 2.1. Terms, Definitions and References 2.1.1. What are Meetings | What are not Meetings 2.1.2. “Open – Public” and “Closed-Private” Sessions 2.2. Meetings (Regular & Special) 2.2.1. Preliminary Agenda (7-day) 2.2.2. 72-hour Agenda 2.2.3. “Know your Rights” Notice [Ref. 17A.5 (g)] Page 10 of 102 Revised 7 Aug 2025 Page 3 of 4 2.2.4. How to contact the Open Government Commission & receive a free copy of the Open Government Ordinance [Ref. 17A.5 (h)] 2.2.5. Action on items not on the agenda [Ref. 17A.5 ©, (f)] 2.2.6. Statement or comments made by the public [Ref. 17A.6, 17A.7] 2.3. Closed Session – Agenda Disclosure Types [Ref. 17A.8] 2.3.1. Agenda item involving litigation [Ref. 17A.9] 2.3.2. Subject matter jurisdiction of policy body [Ref. 17A.11] 2.3.3. Reasons for Closed Session [Ref. 17A.12] 2.3.4. Closed Session Disclosures [Ref. 17A.13] 2.4. Barriers to Attendance [Ref. 17A.14] 2.5. Recording, Filming and Photographing [Ref. 17A.15] 2.6. Public Comments & Council Announcements [Ref. 17A.16] 2.7. Meeting Minutes [Ref. 17A.17] 2.8. Public Comment by members of policy bodies [Ref. 17A.18] 3. Public Access to Information and Records 3.1. Terms, Definitions and References [Ref. 17A.19] 3.1.1. What is public information 3.1.2. What is not public information 3.2. Administrative appeals to access public records [Ref. 17A.20] 3.3. Technology use and digitization of public records [Ref. 17A.21] 3.4. Release of oral public information [Ref. 17A.22] 3.5. Public Review File [Ref. 17A.23] 3.6. Public Information that must be disclosed [Ref. 17A.24] 3.7. Response timeline [Ref. 17A.25] 3.8. Withholding & justification of withholding [Ref. 17A.26-27] 3.9. Enhanced rights of public access [Ref. 17A.28] 3.10. Fees for duplication [Ref. 17A.29] 3.11. Public records index [Ref. 17A.30] 3.12. Records retention [Ref. 17A.31-33] 3.13. Statement of Economic Interest (FPPC filings) [Ref. 17A.34] 4. Open Government Commission 4.1. Composition [Ref. 17A.35 (b)] 4.2. Roles & Responsibilities [Ref. 17A.35 ©; 17A.36] 4.2.1. Commission 4.2.2. City Administrator 4.2.3. Department Heads 4.3. Compliance & Enforcement [Ref. 17A.38-39] 4.4. Severability [Ref. 17A.40-41] Page 11 of 102 Revised 7 Aug 2025 Page 4 of 4 SUPPLEMENTAL MATERIAL (Pending Development) 1. Frequently Asked Questions (FAQs) 2. Open Government Trifold – The OGO in Brief Page 12 of 102 OPEN GOVERNMENT ORDINANCE TRAINING •Training Type: Initial & Refresher •Source: Gilroy City Code Chapter 17A, Public Meetings & Public Records •Published Date: DD Mmm YYYY Page 13 of 102 Training Module Navigation HOME: Takes users to the Training Outline where they can select the section they wish to explore FORWARD: Navigates to the next slide BACK: Navigates to the previous slide Hyperlinks LINKS: Allows users to jump to specific content by clicking the linked text PROGRESS BAR: Shows the progress of training until completion Page 14 of 102 Training Objectives •Familiarize stakeholders with the purpose and intent of the Open Government Ordinance •Provide principles, policies, and procedural requirements regarding the community’s role and access to public information and meetings •Outline the role and responsibilities of the Open Government Commission •Identify significant changes to the Open Government Ordinance Navigation Pane Progress Page 15 of 102 Training Outline I.Introduction and Changes II.Public Access to Meetings III.Public Access to Information and Records IV.Open Government Commission Navigation Pane Progress Page 16 of 102 Training by Role and Frequency City Council Member Department Heads | Staff Designees Board, Committee and Commission Member 1.Initial: Within sixty (60) days of election / appointment 2.Refresher: Every two (2) years thereafter ROLES FREQUENCY Navigation Pane Progress Page 17 of 102 I.Introduction •The Open Government Ordinance (OGO) was enacted by the Gilroy City Council in 2008. •It is incorporated into Gilroy Municipal Code, Chapter 17A, Public Meetings and Public Records. •This ordinance enhances public access to meetings and information. •It broadens access to the public beyond the provisions outlined in the Ralph M. Brown Act (Brown Act) and the California Public Records Act (CPRA). Navigation Pane Progress Page 18 of 102 I.Introduction The OGO is comprised of three (3) parts: 1.Public Access to Meetings 2.Public Access to Information and Records 3.Open Government Commission Navigation Pane Progress Page 19 of 102 I.Introduction & Changes •Since its inception in 2008, the OGO has been amended eight (8) times. •Most recent change occurred with adoption of Ordinance 2023-10, which passed on 20 Nov 2023. •Incorporated administrative changes to the California Public Records Act (CPRA) Recodification Act, which renumbered and reorganized the Government Code. •Updated Government Code references in the OGO. Navigation Pane Progress Page 20 of 102 I.Introduction & Changes Replaced the old section references with the new ones EXAMPLEEXAMPLE Old OGO Updated OGO Navigation Pane Progress Page 21 of 102 II.Public Access to Meetings All meetings of any “policy body” shall be: •Open and public. •Governed by the Brown Act and the OGO. •Guiding Principle: Whichever requirement provides expedited public access shall apply. Navigation Pane Progress Page 22 of 102 II.Public Access to Meetings What are Policy Bodies? •City Council, appointed subcommittees of the City Council, commissions, boards, and City created task forces. What are NOT Policy Bodies? •Ad hoc subcommittees appointed for a single purpose on a temporary basis. •Committee consisting solely of City employees (staff). Navigation Pane Progress Page 23 of 102 II.Public Access to Meetings What are Meetings as defined by the OGO? •Congregation of a majority of members of a policy body at the same time and place to discuss or deliberate City business •Series of gatherings, each of which involves less than a majority of a policy body •Any other use of personal intermediaries or communications media that could permit a majority of members of a policy body Navigation Pane Progress Page 24 of 102 II.Public Access to Meetings What are NOT deemed as Meetings by the OGO? •Individual contacts or conversations between a member of a policy body and another person that do not convey to the member the views or positions of other members. •The attendance of a majority of the members of a policy body at: •Regional, statewide or national conference. •A purely social, recreational or ceremonial occasion. •An open and noticed meeting of a standing committee of that body. Navigation Pane Page 25 of 102 II.Public Access to Meetings What are NOT deemed Meetings by the OGO (continued)? •“Electronic email exchange between members of a policy body and or city staff, exclusively through the use of those members’ city email address, so long as electronic mail is subject to inspection under [the OGO.] Not withstanding the foregoing sentence, such email exchanges shall not violate the Brown Act.” Navigation Pane Page 26 of 102 II.Public Access to Meetings Agenda Requirements •Post an agenda at least 72 hours before a regular meeting for all policy bodies •Post a preliminary agenda at least 7 calendar days before a regular City Council meeting •Agendas are required to be posted to the City’s website (Refer to Agenda Portal at https://ca-gilroy.civicplus.com/965/Agendas-Minutes) Navigation Pane Page 27 of 102 II.Public Access to Meetings When can policy bodies take action on items NOT on the agenda? •Emergency action due to an accident, natural disaster, or workforce disruption; however, a majority vote is required. •By a two-thirds (2/3) vote of the body that immediate action is needed. •Continued item from a prior meeting. •Majority Vote Waiver – Upon determination of a majority vote that staff has demonstrated good cause to present documentation in a meeting that was not made available 72 hours in advance on the City’s website. Navigation Pane Page 28 of 102 II.Public Access to Meetings Requirements: Agendas – Closed Sessions •Policy body may but is not required to hold closed sessions, unless otherwise required by law. •Types of Closed Session Agenda Items •License/Permit Determination •Conference with Real Property Negotiator •Conference with Legal Counsel •Threat to Public Services or Facilities Navigation Pane Page 29 of 102 II.Public Access to Meetings Requirements: Agendas – Closed Sessions •Types of Closed Session Agenda Items (Continued) •Public employee appointment/hiring, evaluation, dismissal/discipline/release •Conference with negotiators – collective bargaining •Other types specified within the Brown Act [Ref. Cal Gov Code § 54954.5] Navigation Pane Page 30 of 102 II.Public Access to Meetings Procedures: Closed Sessions •Prior to any closed session a policy body shall state the general reason(s) for the closed session and cite the statutory authority. •Immediately upon entering closed session, City Council shall discuss only whether the matter should proceed in open session instead of a closed session. •A Roll Call vote on this question shall be held. Navigation Pane Page 31 of 102 II.Public Access to Meetings Procedures: Closed Sessions (Continued) •If a majority of the Council vote to hear and decide the matter: •In Open Session, the Council shall return to open session immediately without further discussion and report the vote in open session •In Closed Session, the Council shall do so and later report the vote on this question at the first opportunity after returning to open session. •Disclosure of discussions and actions: After every closed session, a policy body may, in its discretion and in the public interest, disclose to the public any portion of its discussion that is not confidential or protected by law. Navigation Pane Page 32 of 102 II.Public Access to Meetings Procedures: Closed Sessions (Continued) •Policy body shall publicly report any action taken in closed session, and vote and abstention of every member present, under the following categories: •A written summary of the public information is required to be immediately reported and posted by the close of business on the next business day following the meeting. Navigation Pane •Real Property Negotiations •Employee Actions •Litigation •Collective Bargaining •Settlement Page 33 of 102 II.Public Access to Meetings Prohibitions on Barriers to Public Attendance •No meeting, conference or other function in any facility that excludes persons with actual or presumed class identity or characteristics. Rights •Tape Recording, Filming and Photography Recording Requirements of Policy Body Meetings •Video Recordings of City Council (Open Session) and Planning Commission •Audio recording of all other policy bodies Navigation Pane Page 34 of 102 II.Public Access to Meetings Council Updates •The presiding officer of a governing body has the authority to modify the agenda order to encourage public participation; this change will be communicated at the start of the meeting or shortly after the presiding officer is informed. Public Input and Testimony •Members of the public will be given the chance to speak on agenda items that involve proposed actions prior to the action being made. Navigation Pane Page 35 of 102 II.Public Access to Meetings Public Comment and Testimony (Continued) •Agenda changes can be made to facilitate public input, but it needs to be announced at the beginning of the meeting or as soon as it becomes known. EXAMPLE: To facilitate the 2025 Districting Public Hearing, the mayor as the presiding officer of the policy body [City Council] announced at the beginning of the City Council Meetings that the order of agenda items would change so that the districting portion of the agenda could start promptly at 7 p.m. to facilitate the public’s participation and input on this matter. Navigation Pane Page 36 of 102 II.Public Access to Meetings Public Comment and Testimony (Continued) •Every member of policy body may speak as a member of the public, to include the policy body for which they are a member. •Elected or appointed officials shall not be sanctioned or deprived of their rights to express their judgement or opinion as a citizen to comment publicly. Navigation Pane Page 37 of 102 II.Public Access to Meetings Minutes of a Policy Body •Clerk or secretary will write meeting minutes for all regular meetings •Draft version posted to the city’s website within ten (10) working days after the meeting. •Adopted meeting minutes shall be available for inspection or copying within ten (10) working days after the meeting at which the minutes were adopted. •All votes, including voice votes, shall be properly recorded. Navigation Pane Page 38 of 102 III.Public Information & Public Records What is Public Information? •Content of public records as defined in the California Public Records Act (CPRA), whether provided in documentary form or in an oral communication. What are Public Records? •“Any writing containing information relating to the conduct of the public’s business prepared, owned, used or retained by any state or local agency, regardless of the physical form or characteristics.” (Gov’t Code § 7920.545) What is NOT Public Information? •It does not include computer software developed by the City. Navigation Pane Page 39 of 102 III.Public Information & Public Records Process for Gaining Access to Public Information •Every department head who has custody of any public record or public information shall as soon as possible and within 10 calendar days comply with such request. •If department head believes the record or information requested is NOT public information or is exempt, the department head shall justify withholding any information or record in writing within 10 calendar days. •10-Calendar day extension (20 calendar days total) given in writing to requester due to: 1) Voluminous nature of information, 2) location at remote storage facility, or 3) requires consultation with legal council. Navigation Pane Page 40 of 102 III.Public Information & Public Records Process for Gaining Access to Public Information (Continued) •Department Heads shall •Assist requesters in identifying existence, form, and nature of records and information maintained by, available to, or in the custody of the department head. •Assist regardless of whether contents of records are exempt from disclosure. •When requested to do so, provide in writing within ten (10) calendar days following receipt of request a statement as to the existence, quantity, form, and nature of records relating to a particular subject or question with enough specificity to enable a requester to identify records. •Assist requester with directing a records request to the proper staff/office when department is not in possession of subject records. Navigation Pane Page 41 of 102 III.Public Information & Public Records Process for Gaining Access to Public Information (Continued) •If Department Head refuses or fails to comply, or incompletely complies with request •Requester may petition City Administrator in writing, within forty-five (45) calendar days of Department Head’s response or the expiration of the Department Head’s period to respond if no response is provided. •City Administrator shall inform petitioner, as soon as possible and within thirty (30) calendar days of petition whether requested record, or any part of the requested record is public. Navigation Pane Page 42 of 102 III.Public Information & Public Records Process for Gaining Access to Public Information (Continued) •If petition to City Administrator is denied or not acted upon by the city administrator •Person making the request (petitioner) within forty-five (45) calendar days of City Administrator’s denial or expiration of the City Administrator’s thirty (30) calendar day period to act upon the petition, petition the Open Government Commission for determination whether the requested record is public. •The administrative remedy provided by the OGO in no way limits the availability of judicial remedies otherwise available to any person requesting a public record. Navigation Pane Page 43 of 102 III.Public Information & Public Records Policy regarding use of computer systems •The City of Gilroy uses computer technology to reduce costs associated with public records management to include cataloguing and recording requests. •Computer systems used to collect and store public records will be designed to ensure convenient, efficient, and economical public access to records. Release of oral public information •Every Department Head shall designate individuals knowledgeable about the affairs of the department •List of Department Head/alternate will be maintained on the city’s website Navigation Pane Page 44 of 102 III.Public Information & Public Records Public review file – Policy body communications •City Clerk or designated secretary of a policy body shall maintain a file, accessible to any person during normal office hours •Contain letters, memorandum, and other communication which the clerk or secretary has distributed to or received from a quorum of policy body concerning matters calendared by the body within previous thirty (30) days or likely to be calendared within the next thirty (30) days •Does not apply to items exempt from disclosure under CPRA (i.e., commercial solicitations, periodical publications, etc.) Navigation Pane Page 45 of 102 III.Public Information & Public Records Public information that must be disclosed •No exemptions for preliminary drafts or memorandum if kept in the normal course of business – inherent nature of the city’s business in question, and in the method systematically employed for the conduct of the task in question. • NOT Disclosed until Final Action is Taken: Preliminary drafts or memoranda concerning contracts, memoranda of understanding, or other matters subject to negotiation or pending council approval. Navigation Pane Page 46 of 102 III.Public Information & Public Records Public information that must be disclosed (Continued) •Pre-litigation material (unless otherwise exempted by law) •Pre-litigation claim against the city (excluding investigative reports) •Record previously received or created by a department in ordinary course of business that was not attorney-client or work product •Contracts, bids and proposals •All Requests for proposals (RFPs) shall be made available for public inspection. •Contracts, contractors’ bids, responses to request for proposals, shall be open to inspection after the contract is awarded. Navigation Pane Page 47 of 102 III.Public Information & Public Records Public information that must be disclosed (Continued) •Contracts, Bids and Proposals (Continued) •Immediately after review, evaluation or rating responses to RFP have been completed, the evaluation forms and score sheets and any other documents used by persons in RFP evaluation or contractor selection process shall be available for public inspection. •Budgets, whether tentative, proposed or adopted, bills, claims, invoices, vouchers, or other records of payment obligations •Appraisals, offers, and counter-offers relating to the City’s purchase of real property are exempt until an agreement is executed. Navigation Pane Page 48 of 102 III.Public Information & Public Records Public information that must be disclosed (Continued) •No Exceptions •Neither the City nor any officer, employee, or agent may assert deliberative process exemption •The public interest in withholding the information outweighs the public interest in disclosure. Immediacy of Response •Notwithstanding the ten (10) calendar day response, routine requests for non-exempt public information shall be satisfied no later than the close of business the day following the request. Navigation Pane Page 49 of 102 III.Public Information & Public Records Immediacy of Response (continued) •Unless the Department Head advises the requester in writing and identifies specific future date. • Or, the nature of the request warrants a 10-day extension, the requestor shall be notified within three (3) business days. •Size of the information requested •Information is located in remote storage facility •Consultation with legal council is warranted Navigation Pane Page 50 of 102 III.Public Information & Public Records Withholding Kept to a Minimum •Exempt information shall be masked, deleted, or redacted •Such redaction shall be keyed by footnote or other clear reference. Justification of Withholding •Justified in writing. •Shall cite the specific statutory authority or case law. •Department Head shall inform requester and suggest alternative sources, if available. Navigation Pane Page 51 of 102 III.Public Information & Public Records Public Information that Must be Disclosed •Gross earnings by name and job title •Base salaries and other compensation •Allowances and overtime •Deferred compensation •Leave cash out payments •Percentage of base salaries that the City pays as the employer’s CAL- PERS contribution Navigation Pane Page 52 of 102 III.Public Information & Public Records Fees for Duplication •No fees for reviewing records (Not generating hard copies) •No fees for electronic versions (downloaded or emailed video, audio, or electronic files) •Fees set by City Council physical information (paper, video or audio tapes) Index Records •City prepares and maintains a Public Information Index Navigation Pane Page 53 of 102 III.Public Information & Public Records Records Survive Transition of Officials •All documents prepared, received, or maintained by a Department Head are the property of the City. •The City Administrator shall monitor the transition of the Department Heads Internet Access/World Wide Web minimum Standards •City shall maintain a website: www.cityofgilroy.org •Publish as much information and as many documents as possible •Meetings: Notices, agendas, minutes of previous meetings •Webcasts: City Council and Planning Commission meetings Navigation Pane Page 54 of 102 III.Public Information & Public Records Correspondence and Records shall be Maintained •City Administrator shall for a reasonable period maintain, preserve, and archive documents and correspondence: •Disclosure in accordance with OGO’s public records release requirements Navigation Pane Letters Invoices Emails Reports Drafts Proposals Memoranda Within subject matter jurisdiction of City Administrator’s official duties Page 55 of 102 III.Public Information & Public Records Correspondence and Records shall be Maintained (Continued) •Any email created or received in connection with transaction of business and which: •Department or office retains as evidence of its activities ………………………………………………….. Or ……………………………………………………………… •Relates to legal or financial rights of the city or of persons directly affected by activities of the city •Standard for determining if an email is a public record that must be retained is identical to the standard that applies to any document. Navigation Pane Page 56 of 102 III.Public Information & Public Records Review of FPPC Statement of Economic Interests (Form 700s) •City Clerk (filing officer) •Shall conduct prima facia review annually and no later than April 15th of each year for •Officials required under CA Gov’t Code § 87200 •Designated employees required by the City’s conflict of interest code •Publish all Form 700 filings onto the City’s website: https://public.netfile.com/pub/?AID=GIL •City Administrator review filing submitted by the city clerk Navigation Pane Page 57 of 102 IV.Open Government Commission •Membership - Five (5) members of the public appointed by City Council •Serve four (4) year term unless appointed to complete the remainder of the unexpired term of a member who resigned or was removed •No member shall serve more than 2 (two) consecutive full terms •Chair – Elected from among the appointed members to sever as chair of the commission •Term of office is one (1) year Navigation Pane Page 58 of 102 IV.Open Government Commission Roles & Responsibilities •Advises city council and provide information to other city departments on appropriate ways in which to implement the OGO •Develops appropriate goals to ensure practical and timely implementation of the OGO •Proposes to city council amendments to the OGO •Reports to city council at least annually on any practical or policy problems encountered in administration of the OGO Navigation Pane Page 59 of 102 IV.Open Government Commission Roles & Responsibilities (continued) •Receives & reviews regular quarterly reports on requests for public information •Recommends to city council an administrative process for review and enforcement of the OGO •Possesses such powers as city council may confer upon it by ordinance or as the people of Gilroy shall confer upon it by initiative Navigation Pane Page 60 of 102 IV.Open Government Commission Responsibility for Administration •City Administrator – Administers and coordinates implementation of the OGO •City Clerk – Provides and performs administrative duties for the commission and assists any person in gaining access to public meetings/information Declaration of Training •Covers who requires the training •The frequency of training •Completion of training and record keeping Navigation Pane Page 61 of 102 IV.Open Government Commission Who requires training? •Department Heads •Management employees •All policy body members •Employees and officials who file Statement of Economic Interest and the city’s conflict of interest code Navigation Pane Frequency of training? •First sixty (60) days of appointment of election •Every two (2) years thereafter Recordkeeping (Declaration): •Affidavit or declarations maintained by the city clerk •Available as public records Page 62 of 102 IV.Open Government Commission Willful Refusal to Follow Open Government Ordinance •Willful refusal of any elected official, department head, or other managerial city employee to discharge any of the duties imposed by the following governance shall be deemed official misconduct •Open Government Ordinance •Brown Act •California Public Records Act Navigation Pane Page 63 of 102 IV.Open Government Commission Enforcement Provisions •Any person may institute legal enforcement under that person’s right to attend an open meeting, inspect or receive copies of information and records under the OGO •Any person may institute proceedings for enforcement and penalties under the OGO if enforcement action is not taken by a city or state official 50 days after a complaint is filed Navigation Pane Page 64 of 102 IV.Open Government Commission OGO Precedence •The provision of the OGO supersedes other local laws •Whenever conflict in a local law is identified, the requirement which would result in greater or more expedited access to public information shall apply •Applies to all applicable and relevant provision of the Gilroy City Code Navigation Pane Page 65 of 102 Conclusion OGO Training & Declaration •You have finished the Open Government training requirement prescribed by Gilroy City Code, Chapter 17A, Public Meetings and Public Information . •Complete the training and acknowledgement declaration as follows: q Access the Declaration of Training memo at https://cityofgilroy.org/DocumentCenter/View/13238/Open-Government- Ordinance-Training---Declaration-of-Training q Email the completed memo to the City Clerk at cityclerk@cityofgilroy.org Navigation Pane Page 66 of 102 References •Gilroy City Code, Chapter 17A, Public Meetings and Public Records •Open Gilroy: https://ca-gilroy.civicplus.com/898/Open-Gilroy •Public Records Request Center: https://gilroy.streamlinegov.us/ •California Government Code 54950 – 54963, The Brown Act •California Government Code 7920, California Public Records Act Navigation Pane Page 67 of 102 Open Government Commission Council Correspondence 7351 Rosanna Street, Gilroy, California 95020-6197 Telephone: (408) 846-0202 | http://www.cityofgilroy.org August 14, 2025 To: Gilroy City Council Brad Kilger, City Administrator From: Gilroy Open Government Commission Re: City Council Translation Services 1. In accordance with the Open Government Commission’s (the “OGC”) 2026-2027 workplan, translation services at city council meetings became a focus area for study, analysis, and recommended improvement. After observing City Council meetings, members of the OGC embarked on a study to determine the adequacy of the current offerings of translation services. Specifically, the Spanish translation services at City Council meetings. 2. In conjunction with Council’s Legislative Agenda, (Item One: Communication and Support for District Based Elections) outlined in fiscal years 2026 and 2027, the OGC would like Council to consider revising translation services in consideration of the information and research the OGC has compiled. The OGC believes the research will show how it aligns with Council’s legislative goals. It should be noted that the decision to use the current translation system seems to be administratively based, not Council based. In the OGC’s view, it is important the translation services be a Council decision and not administrative. 3.. The OGC respectfully requests a presentation to council at the November 17, 2025, City Council meeting to coincide with the 17th anniversary of the Open Government Ordinance’s passage and the Open Government Commission’s annual report to council. The presentation to Council should take twenty minutes. RECOMMENDATION: The City Council approve agendizing the OGC’s presentation: “City Council Translation Services” for the November 17, 2025, City Council meeting. Council correspondence was approved by the OGC with the following vote tally: Ayes: # Noes: # Absent: # _________________________ SHAYNE SOMAVIA, Chair Open Government Commission ___________________________ BRAD KILGER City Administrator and Executive Sponsor Commission Chair Shayne Somavia Commissioners Diana Sanchez-Bentz Ann Marie McCauley Janet Krulee Sharpy Sandhu Page 68 of 102 City of Gilroy Open Government Commission STAFF REPORT Agenda Item Title: Review of Public Records Requests Per Gilroy Code Section 17A.35(c) (Second Quarter 2025) Meeting Date: August 14, 2025 From: Brad Kilger, Interim City Administrator Department: Administration Submitted by: Prepared by: Kim Mancera, City Clerk RECOMMENDATION Commission receive the report. BACKGROUND This staff report contains the log of Public Record Requests for the first quarter of calendar year 2025 (April 1st through June 30th). ANALYSIS ALTERNATIVES FISCAL IMPACT/FUNDING SOURCE None – this is an informational item. Attachments: 1. PRA Report April-June Page 69 of 102 Request ID#Request Date Requester Description Category Status Department Source Resolution Days PRA-2025-00260 6/30/2025 Lisa Budra We would like all permits for APN# 790-34-003 Thank you - Lisa Budra lisabudra@sereno.com Community Development - Building: Building PermitsCompletedCommunity Development - BuildingExternal Portal 2 PRA-2025-00259 6/30/2025 Viator Flores Good afternoon We are handling a legal process of Mr Jesus Rafael Sanchez Vera AKA Jesus Sanchez [REDACTED] and for this reason, we would like to get all information and documents of this incident: 2005/07/10 AGENCY CASE# 05037841 CHARGE 1: COUNTS OF POSSESS NARCOTIC CNTL SUB CHARGE 2: COUNTS OF USE/UNDER INFL CONTRLD SUB CHARGE 3: COUNTS OF DRIVING W/A 0.08 OR HIGHER CHARGE 4: COUNTS OF DRIVING UNDER THE INFLUENCE CHARGE 5: COUNTS OF ACCIDENT RESULTING ONLY I CHARGE 6:COUNTS OF UNLAWFUL TO DRIVE UNLESS The information we need is as follows: ARREST REPORT CITATION DOCUMENT FINAL DISPOSITION CASE SUMMARY Or in case you did not find something it would be helpful for us to get a NO RECORD FOUND RESPONSE. We hope you can help us with this information and we look forward to any questions or comments Other Completed External Portal 0 Page 70 of 102 PRA-2025-00258 6/30/2025 Real Estate Cash Buyer To the Office of the City Clerk or the individual responsible for public records, City of Gilroy, Good day, I would like to submit a Public Records Request for the following files or lists: 1. Code Enforcement: a. I am seeking information on property owners cited for violations related to their Owner-Occupied or Non-Owner-Occupied properties. b. Information on any vacant or boarded-up properties. c. Details about properties deemed substandard or hazardous due to health or safety issues. d. Records of properties that have had a lien or assessment placed upon them by the city or county. e. The time frame for these requests would be {, . f. If possible, please indicate which cases are Open and which are closed. 2. Utility Shut-Offs: a. I request information on property owners or tenants who have had their utilities shut off due to non-payment or theft of water, for both Owner-Occupied and Non-Owner-Occupied properties. b. I am also looking for properties that have had a lien or assessment placed upon them by the city or county. c. The time frame for this information would be , . d. Please indicate which cases are Open and which are closed, if possible. 3. Fire-Damaged Properties: a. I am seeking information on property owners who have experienced structure fires in their Owner-Occupied or Non-Owner-Occupied properties. b. The time frame for this request would be , . c. If possible, please indicate which cases are Open and which are closed. Community Development - Code Enforcement: Boarded up, vacant or inhabitable properties with code enforcement violationsCompletedCommunity Development - Code EnforcementInternal Portal 11 PRA-2025-00257 6/30/2025 Michelle Bigaut Requesting a copy of the complaint filed against address [REDACTED] for basketball hoop on the street. Thank you, Michelle Bigaut Community Development - Code Enforcement: Code Enforcement ViolationsCompletedCommunity Development - Code EnforcementExternal Portal 15 PRA-2025-00256 6/30/2025 Phillip Dye Spring Valley Fire is requesting information regarding this event. We believe one of our volunteers may have responded to this event without authorization. Fire: Incident Reports (Medical)Completed Fire External Portal 3 Page 71 of 102 PRA-2025-00255 6/26/2025 Tanay Tushar Hi, I hope you are doing well. I wanted to take a moment to sincerely thank you for fulfilling my previous request for purchase order data sent on March 10, 2025. The information you provided was incredibly helpful and greatly appreciated. I am now writing to request an update to that data, covering the period from March 06, 2025, to the present. I would be grateful if the updated data could be provided in the same format as before, as it greatly aids in maintaining consistency for analysis. To summarize, I am requesting data on all purchase orders issued by the City from March 06, 2025, to the present, valued at $5,000 or greater. Ideally, the data would include the following information: •Purchase order number (or similar identifier) •Purchase date •End date of the purchase order (if available) •Detailed description of the purchase made (including descriptions for each line item, if applicable) •Line item quantity •Line item price •Vendor name If possible, I kindly request the data to be provided in Excel or .csv format, exported from your existing procurement database. To be clear, it is not my intention to submit a burdensome request. I am not asking for the creation of new records or for original purchase documents—only for existing data from your agency’s procurement record-keeping system. Please feel free to reach out if you have any questions or need any clarification. Your continued support and assistance are truly appreciated. Thank you once again, and I look forward to your response! Finance: Bid Completed Finance External Portal 7 Page 72 of 102 PRA-2025-00254 6/25/2025 Meily Sheehan Hello, Pursuant to the California Public Records Act (CPRA), I am requesting access to and copies of any and all records, complaints, incident reports, inspection reports, enforcement actions, licensing information, or other documentation regarding the following dog boarding and training facility, and owner: Business: JPK9 Owner: Joshua Pennucci Dates: January 2015 to present Specifically, I request records that include, but are not limited to: Business license and kennel permits Animal Control complaints and incident reports (including those involving injuries, neglect, or deaths of animals) Inspection records and findings Notices of violation, citations, or enforcement actions issued to the facility Correspondence or internal memos regarding investigations of the facility Any prior or pending administrative or legal actions involving this business Staff qualifications and licensing, if applicable under local or state law Other Completed Internal Portal 1 PRA-2025-00253 6/24/2025 Alma D Ayala Permits for property address [REDACTED]Community Development - Building: Building PermitsCompletedCommunity Development - BuildingExternal Portal 8 PRA-2025-00251 6/24/2025 Corrie Metz Hello, I'm conducting a Phase I Environmental Site Assessment on a property at 295 Day Road, Gilroy, Santa Clara County, CA 95020 and would like any information you may have on USTs at the property. Thank you,Community Development - Fire: Underground Storage Tank (UST)Completed Community Development - FireExternal Portal 0 PRA-2025-00250 6/24/2025 Corrie Metz Hello, I'm conducting a Phase I Environmental Site Assessment for a property at 295 Day Road, Gilroy, Santa Clara County, CA 95020 and would like any information on hazardous materials at the property. Thank you,Community Development - Fire: Hazardous MaterialCompletedCommunity Development - FireExternal Portal 0 Page 73 of 102 PRA-2025-00249 6/24/2025 Corrie Metz Hello, I'm conducting a Phase I Environemtal Site Assessment on a property at 295 Day Road, Gilroy, Santa Clara County, CA 95020 and would like any information on Environemtal conditions at the property. Thank you, Community Development - Fire: Files Regarding Environmental Conditions of a PropertyCompletedCommunity Development - FireExternal Portal 0 PRA-2025-00248 6/24/2025 Corrie Metz Hello, I would like any CUPA records you may have for a property at 295 Day Road, Gilroy, Santa Clara County, CA 95020. Thank you,Community Development - Fire: CUPA RecordsCompletedCommunity Development - FireExternal Portal 0 PRA-2025-00247 6/24/2025 Corrie Metz Hello, I would like any CERS records the Gilroy Fire Department may have for 295 Day Road, Gilroy, Santa Clara County, CA 95020. Thank you,Community Development - Fire: CERS RecordsCompletedCommunity Development - FireExternal Portal 0 PRA-2025-00246 6/24/2025 Corrie Metz Hello, I would like any documents that the Gilroy Fire Department may for ASTs at 295 Day Road, Gilroy, Santa Clara County, CA 95020. Thank you Community Development - Fire: Above Ground Storage (AST)Completed Community Development - FireExternal Portal 0 PRA-2025-00245 6/23/2025 North America Procurement Council Request Code: 14227057 Date: 06/21/25 On behalf of our customers who are contractors & suppliers, we request updated plan-holder, bid tabulation and contract award information AS IT IS AVAILABLE on the following solicitation. Please correct any errors/deficiencies and return by Email to bids@napc.me or Fax to 302-450-1925. Solicitation Name: Las Animas Veterans Park Pickleball Courts Project Topographic Survey Services (RFQ) Solicitation Number: solicitation number 25-RFQ-PW-333, Bid Date: 06/20/25 This request is made in consideration of state and local procurement laws and in the interest of a fair and transparent bidding process. [REDACTED] Finance: Bid Completed Finance Internal Portal 9 PRA-2025-00244 6/23/2025 Christopher Olsen I am requesting CUPA, CERS, hazardous material and underground storage tank records for 8292 Murray Avenue, GILROY, CA Community Development - Fire: Files Regarding Environmental Conditions of a PropertyCompletedCommunity Development - FireExternal Portal 0 PRA-2025-00243 6/23/2025 Christopher OlsenI am requesting copies of building permits for 8292 Murray Avenue, GILROY, CA Community Development - Building: Building PermitsCompletedCommunity Development - BuildingExternal Portal 9 Page 74 of 102 PRA-2025-00242 6/23/2025 Iman Yael Schaefer Requesting two separate incident reports for 6-13-2025. Incident #25-003099 at US HWY 101 and Incident #25-003011 at 6990 Automall Parkway.Fire: Incident Reports (Medical)Completed Fire Internal Portal 0 PRA-2025-00241 6/23/2025 Kailyn Barrett Hello! I am writing to request a copy of the fire incident and investigative report for the above address and date. We are representing the homeowners insurance and need a copy of these for our records. If any other information is needed, please let me know! Thank you!Fire: Incident Reports (Fire)Completed Fire External Portal 7 PRA-2025-00240 6/19/2025 FRANK TRINIDAD We are doing an environmental site assessment on the property and would like to know if there are any records in regards to underground/aboveground storage tanks, hazardous materials, hazardous waste, septic tanks, and/or any clarifiers on the property located at: 7041 MONTEREY ST, GILROY, CA 95020 Community Development - Fire: Hazardous MaterialCompletedCommunity Development - FireExternal Portal 4 PRA-2025-00239 6/19/2025 FRANK TRINIDAD WE WOULD LIKE COPIES OF ANY AVAILABLE BUILDING PERMITS AND CERTIFICATES OF OCCUPANCY FOR THE PROPERTY LOCATED AT: 7041 MONTEREY ST, GILROY, CA 95020 APN: 799-11-039 Community Development - Building: Building PermitsCompletedCommunity Development - BuildingExternal Portal 8 PRA-2025-00238 6/18/2025 ENRIQUE NUNEZ COVARRUBIAS ALBERTO LOPEZ LEDESMA CA, US TO THE GILROY COURT I want to thank you for your great work in the Gilroy, Ca. I consider your contribution to be of great quality, in this sense I would like to ask you to please send me the following document: Arrest report // Incident Report I, Alberto Lopez Ledesma [REDACTED] write this to respectfully request the following document: ?INCIDENT REPORT & POLICE: WITH THE NARRATIVE OF HOW THE ARREST HAS BEEN MADE • INCIDENT DATE: [REDACTED] NAME USED: LOPEZ, ALBERTO CHARGE: FALSE INFO TO PEACE OFCR SID: CA09288066 In case you don't have this incident report or police narrative, I would like to ask for your support to provide me with a letter signed by your agency stating that you do not have records and the reason. I also request that if you need further assistance please contact by email at [REDACTED] I look forward to hearing from you. ________________________________ Respectfully, Alberto Lopez Ledesma City Clerk: ResolutionsCompleted City Clerk External Portal 2 Page 75 of 102 PRA-2025-00237 6/18/2025 anamarie.petroclaims I am working on behalf of Pacific Gas and Electric to obtain a copy of the certificate of liability for Nexus Energy Systems Inc. that covers the date 7/30/2024. Does the city of Gilroy keep records of liability insurance for licensing, permitting or registration? (Our reference # 1MN204784) Other Completed External Portal 2 PRA-2025-00236 6/17/2025 Greg Garrison Hello, I need to obtain any and all permits/ plans pertaining to the two solar projects that have been installed at [REDACTED]. If you need any further info or have questions please reach out via phone or email. Thank you. Community Development - Building: Building PermitsCompletedCommunity Development - BuildingExternal Portal 10 PRA-2025-00235 6/16/2025 Denis Polozi Need current "AS BUILD PLAN" for 6700 Automall Pkwy, Gilroy CA 95020 Community Development - Building: Building PermitsCompletedCommunity Development - BuildingExternal Portal 11 PRA-2025-00234 6/16/2025 North America Procurement Council Request Code: 14227057 Date: 06/13/25 On behalf of our customers who are contractors & suppliers, we request updated plan-holder, bid tabulation and contract award information AS IT IS AVAILABLE on the following solicitation. Please correct any errors/deficiencies and return by Email to bids@napc.me or Fax to 302-450-1925. Solicitation Name: Las Animas Veterans Park Pickleball Courts Project Topographic Survey Services (RFQ) Solicitation Number: solicitation number 25-RFQ-PW-333, Bid Date: 06/20/25 This request is made in consideration of state and local procurement laws and in the interest of a fair and transparent bidding process. [REDACTED]Finance: Bid Completed Finance Internal Portal 2 PRA-2025-00233 6/16/2025 Mario Iglesias This is a public records request (PRR) for information regarding fire sprinkler services annual inspection reports for the City of Gilroy. I am completing a Cross-connection Control Plan for the City of Gilroy and need to include in the SWRCB report, a list of commercial fire sprinkler systems connected to the City's water system. In order to comply with the required SWRCB report's information, I would need the addresses and types of fire sprinkler system that are connected to the City's water system and any account information that would tie the fire sprinkler system to the City's CSM system. I appreciate your assistance in securing the requested information. If you have any questions or need additional information regarding this PRR, please contact me. Best Regards, Mario Iglesias [REDACTED] Community Development - Fire: Fire InspectionCompletedCommunity Development - FireInternal Portal 10 Page 76 of 102 PRA-2025-00232 6/16/2025 Mason Aria Subject: [REDACTED] et all/ Santa Clara County Court 23CV418573 Dear Madam/Sir, We represent the plaintiff in the above-referenced matter regarding injuries she sustained while receiving a massage at [REDACTED] a business within the City of Gilroy. We respectfully request that you provide information regarding any bond provided by this business in effect from 7/11/2022 to now. Business Name: [REDACTED] Owner: [REDACTED] License Type: [REDACTED] Business Address: [REDACTED] License Issued On: [REDACTED] Business Number: [REDACTED] We appreciate your kind attention to this matter! Warm Regards, Mason Aria, Esq. Attorney 555 12th Street Suite 1470 Oakland, CA 94607 Tel: (800) 800-0000 Ext. 768 Direct: 510-844-8668 Finance: Business LicensesCompleted Finance External Portal 0 PRA-2025-00231 6/12/2025 Christopher Evans My name is Christopher Evans and I work for Partner Engineering and Science, a national Real Estate Due Diligence Firm. We are preparing a Property Condition Report for the below-named development for a financial services client. In accordance with rules and regulations of conventional Freedom of Information Act provisions, we are requesting the following information to include in our report: Address: 8585 Forest Street and 105 Leavesley Road, Gilroy, CA 95020 APNs: 835-01-066, 835-01-039 1. Copy of original building permits and certificate of occupancies issued to the property 2. Record of any open / outstanding code violations from building department and/or code enforcement department 3. Record of any open/outstanding fire code violations from fire department 4. Zoning information / zoning violations Thank you for your assistance.Community Development - Building: Building PermitsCompletedCommunity Development - BuildingExternal Portal 8 PRA-2025-00230 6/12/2025 Scott Hilleson Looking for permitted drawing for when my home was built, looking into adding an addition [REDACTED]Community Development - Building: Building PermitsCompletedCommunity Development - BuildingExternal Portal 8 Page 77 of 102 PRA-2025-00229 6/11/2025 Nariseti Ooha Kavya Dear Sir or Madam, Pursuant to the state statutes regarding public information, I am inquiring to whether you can provide the following information: 1. A copy of any records related to uncashed /stale-dated checks showing the (i) payee or vendor names, (ii) check issue dates, (iii) check number and (iv) dollar amounts equal to or greater than one thousand dollars ($1,000.00). 2. Accounting records of property tax overpayments or claimed/unredeemed tax lien certificates which have been refundable, showing the (i) payee names (ii) check issue dates, (iii) check numbers, (iv) dollar amounts over $1,000.00. 3. For the above two requests please include all the necessary claim forms, affidavits or instructions required for the reissuance of the deposits/outstanding/stale dated checks or refunds. 4. At what frequency are these records updated? Monthly, quarterly, semiannually, annually or upon request? Please confirm, if uncashed checks are remitted to state unclaimed property bureau. If so, after what aging period? Thank you in advance for your assistance with this request. Best Regards, Nariseti Ooha Kavya Analyst, Abandoned and Unclaimed Property Ryan 150 South Fifth Street, Suite 2500 Minneapolis, Minnesota 55402 972.934.0022 Ext. 52-3551 Email: aupassetrecovery@ryan.com Other Completed Internal Portal 7 Page 78 of 102 PRA-2025-00228 6/10/2025 Eduardo Estrada RE: Prime Contractor: Villalobos & Associates Project: FY25 Annual Citywide Curb Ramp Project DIR Number: 20240558531 Dear City of Gilroy: Pursuant to Labor Code Section 1776, please accept this as a formal request for certified payroll records from the above-noted prime contractor. Labor Code Section 1776 provides the public with the ability to request and receive certified payroll records from the "body awarding the contract." In the matter of SB854, DIR states (DIR Public Works): “Yes, contractors must provide CPRs to the project owner (awarding body) and all contractors above them. Once DIR has fully developed and implemented its electronic payroll reporting system, it will be possible to furnish CPRs to all of these entities simultaneously when submitting the records to the Labor Commissioner.” Additionally, pursuant to Labor Code Section 1776(e), the Foundation for Fair Contracting (FFC) is a joint labor–management committee established pursuant to the Federal Management Cooperation Act of 1978 (Section 175a of Title 29 of the United States Code). This allows the FFC disclosure of the workers’ names and addresses on the certified payroll records. As the DIR does not release this confidential information on its web site, the FFC relies on the Awarding Agency, as required by law, to fulfill these requests. Therefore, please provide FFC the payrolls with the workers’ names and addresses left intact. Please have the prime contractor provide us a completed fringe benefit statement and a statement of compliance. Copies of blank reporting forms can be found at our web site: State Wage Other Completed External Portal 13 PRA-2025-00227 6/9/2025 North America Procurement Council Request Code: 14177838 Date: 06/06/25 On behalf of our customers who are contractors & suppliers, we request updated plan-holder, bid tabulation and contract award information AS IT IS AVAILABLE on the following solicitation. Please correct any errors/deficiencies and return by Email to bids@napc.me or Fax to 302-450-1925. Solicitation Name: 25-PW-295 - FY25 Citywide Pavement Rehabilitation Project Solicitation Number: solicitation number 25-PW-295, Bid Date: 06/05/25 This request is made in consideration of state and local procurement laws and in the interest of a fair and transparent bidding process. [REDACTED]Finance: Bid Completed Finance Internal Portal 9 PRA-2025-00226 6/9/2025 Jayesh B PATEL I like to request a copy of civil plumbing plans for motel6 for main line from street to building Other Completed External Portal 10 Page 79 of 102 PRA-2025-00225 6/9/2025 public.interest.6255@gmail.com phone call recording for calls of service, reports, after service reports, body cam footage from responders, and any logged information regarding the address that follows, with names of all officers that have responded to the address 550 E 8th st, apt 12, Gilroy ca 95020 from dates of April 20, 2025 - june 06,2025 Other Completed External Portal 0 PRA-2025-00224 6/5/2025 Saribet Bracamontes I am requesting any available traffic camera or intersection footage at or near the intersection of Murray Ave and Leavesley Rd, Gilroy, CA. My car was the [REDACTED]. The car accident occurred around 8:25pm on March 29. Thank you! Other Completed External Portal 1 PRA-2025-00223 6/5/2025 steve kenny Please provide me with Residential Building Permit info for: 1-ALL New SFD's issued permits 2-ALL residential additions, remodels exceeding $500,000 in job value 3-ALL ADU’s, Swimming Pool projects AND Outdoor Kitchens, Fire Pits, BBQ’s etc. 4-from MAR 25 2025, through MAY 30 2025 Information Desired: Jobsite Address Job Value Description of Project Sqft of Living Space Date Permit Issued Owner info Builder info Architect info Community Development - Building: Building PermitsCompletedCommunity Development - BuildingInternal Portal 11 PRA-2025-00222 6/5/2025 North America Procurement Council Request Code: 14177838 Date: 06/04/25 On behalf of our customers who are contractors & suppliers, we request updated plan-holder, bid tabulation and contract award information AS IT IS AVAILABLE on the following solicitation. Please correct any errors/deficiencies and return by Email to bids@napc.me or Fax to 302-450-1925. Solicitation Name: 25-PW-295 - FY25 Citywide Pavement Rehabilitation Project Solicitation Number: solicitation number 25-PW-295, Bid Date: 06/05/25 This request is made in consideration of state and local procurement laws and in the interest of a fair and transparent bidding process. [REDACTED]Finance: Bid Completed Finance Internal Portal 1 PRA-2025-00221 6/5/2025 Rebekah Fox [REDACTED] Parcel: 835-01-066 Please advise if there are any open/active fire code violations for the above subject thank you Community Development - Fire: Fire InspectionCompletedCommunity Development - FireExternal Portal 11 Page 80 of 102 PRA-2025-00220 6/5/2025 Rebekah Fox [REDACTED] Parcel: 835-01-066 We are conducting due diligence on the subject property. Please provide information / documentation on the below items associated with the subject property. 1. Open/Active zoning code violations 2. Open/Active building code violations 3. Open/Active fire code violations 4. Planning Approvals such as approved Variances, Special/Conditional Use Permits, Planned Unit Development Approval Records and Site Plan Approval) 5. Please provide copies of any Open Building Permits. 6. Certificate of Occupancy / Certificates of Completions / or Final Building Permit(s) A. Was a certificates of occupancy issued on the subject property? B. If so, how many units were approved during issuance? 7. Does the subject property have any future construction plans to the right of way of the property? At your earliest convenience, acknowledge receipt of this request with any fees and turnaround time for response Community Development - Building: Building PermitsCompletedCommunity Development - BuildingExternal Portal 11 PRA-2025-00219 6/4/2025 Bryce Atkins Test Request for Update.City Clerk: OrdinancesCompleted City Clerk External Portal 13 PRA-2025-00218 6/3/2025 Riley Sze Good Afternoon, My name is Riley Sze and I am a student at Yale conducting research on residential solar instillations in California. I am reaching out to request records on the permitting fees in 2013, 2017, and 2018 pertaining to residential photovoltaic instillations. Most municipalities store this information in a fee schedule. If there is no specific 2013 fee schedule for solar permits, could you please either 1) provide an estimate of what the fees would have been for a 10 kW system, or 2) send over some records of invoices from past permits that detail the fees and permit details. Thank you for your help! Riley Community Development - Building: Building PermitsCompletedCommunity Development - BuildingInternal Portal 10 Page 81 of 102 PRA-2025-00217 6/2/2025 North America Procurement Council Request Code: 14177684 Date: 05/31/25 On behalf of our customers who are contractors & suppliers, we request updated plan-holder, bid tabulation and contract award information AS IT IS AVAILABLE on the following solicitation. Please correct any errors/deficiencies and return by Email to bids@napc.me or Fax to 302-450-1925. Solicitation Name: On-Call Engineering Plan Review and City Surveyor Services (RFP) Solicitation Number: solicitation number 25-RFP-PW-519, Bid Date: 05/30/25 This request is made in consideration of state and local procurement laws and in the interest of a fair and transparent bidding process. [REDACTED] Finance: Bid Completed Finance Internal Portal 4 PRA-2025-00216 6/2/2025 Chris Collins Hi, We are conducting research on solar activity in the U.S. and would like access to the following data for the date range (5/1/2025 to 5/31/2025): - Issued Residential and Commercial Solar (photovoltaic - PV) permits - Issued Residential and Commercial Energy Storage System permits The following are the important data points: • Permit number • Permit status • Permit address • Contractor • Issue date • Application date • Final / Completion date • Permit type • Sub-type • Valuation • Work description • Storage/Battery Manufacturer Name. If you do not have separate categories for solar or storage, please provide all building and electrical permits. Note that we do not need the original records nor need scanned copies – just the data that can be produced in excel or CSV format by the software used by your department to track permits and an email receipt is preferred. Community Development - Building: Building PermitsCompletedCommunity Development - BuildingExternal Portal 8 Page 82 of 102 PRA-2025-00215 5/29/2025 Joey Adams I am conducting a Phase I ESA and would like to view any records you may have for the property addressed as 121 Pierce Street, Gilroy, California with Santa Clara APN Number 790-27-007. The Site is currently used for automotive repair. I am interested in any records you may have pertaining to hazardous materials storage and handling, inspections, violations, spills, releases, USTs, AST, etc. Thank you. Community Development - Fire: Files Regarding Environmental Conditions of a PropertyCanceledCommunity Development - FireExternal Portal PRA-2025-00214 5/29/2025 Joey Adams I am conducting a Phase I ESA and would like to view any records you may have for the property addressed as 121 Pierce Street, Gilroy, California with Santa Clara APN Number 790-27-007. The Site is currently used for automotive repair. I am interested in any records you may have pertaining to hazardous materials storage and handling, inspections, violations, spills, releases, USTs, AST, etc. Thank you. Community Development - Fire: Hazardous MaterialCanceledCommunity Development - FireExternal Portal PRA-2025-00213 5/29/2025 Joey Adams I am conducting a Phase I ESA and would like to view any records you may have for the property addressed as 121 Pierce Street, Gilroy, California with Santa Clara APN Number 790-27-007. The Site is currently used for automotive repair. I am interested in any records you may have pertaining to hazardous materials storage and handling, inspections, violations, spills, releases, USTs, AST, etc. Thank you. Community Development - Fire: Underground Storage Tank (UST)Canceled Community Development - FireExternal Portal PRA-2025-00212 5/29/2025 Joey Adams I am conducting a Phase I ESA and would like to view any records you may have for the property addressed as 121 Pierce Street, Gilroy, California with Santa Clara APN Number 790-27-007. The Site is currently used for automotive repair. I am interested in any records you may have pertaining to hazardous materials storage and handling, inspections, violations, spills, releases, USTs, AST, etc. Thank you. Community Development - Fire: CERS RecordsCanceledCommunity Development - FireExternal Portal PRA-2025-00211 5/29/2025 Joey Adams I am conducting a Phase I ESA and would like to view any records you may have for the property addressed as 121 Pierce Street, Gilroy, California with Santa Clara APN Number 790-27-007. The Site is currently used for automotive repair. I am interested in any records you may have pertaining to hazardous materials storage and handling, inspections, violations, spills, releases, USTs, AST, etc. Thank you. Community Development - Fire: Above Ground Storage (AST)Canceled Community Development - FireExternal Portal PRA-2025-00210 5/29/2025 Joey Adams I am conducting a Phase I ESA and would like to view any records you may have for the property addressed as 121 Pierce Street, Gilroy, California with Santa Clara APN Number 790-27-007. The Site is currently used for automotive repair. I am interested in any records you may have pertaining to the development of this property including first developed use, any modifications or redevelopment, permits, inspections, violations, plans, etc. Thank you. Community Development - Building: Building PermitsCanceledCommunity Development - BuildingExternal Portal PRA-2025-00209 5/29/2025 Joey Adams I am conducting a Phase I ESA and would like to view any records you may have for the property addressed as 121 Pierce Street, Gilroy, California with Santa Clara APN Number 790-27-007. The Site is currently used for automotive repair. I am interested in any records you may have pertaining to hazardous materials storage and handling, inspections, violations, spills, releases, USTs, AST, etc. Thank you. Community Development - Fire: CUPA RecordsCompletedCommunity Development - FireExternal Portal 8 PRA-2025-00208 5/29/2025 Rosie Bowers Request records of all maintenance requests in 2024 for tree trimming or services on Forest St. Gilroy Ca 95020. Email abd phone requests.Other Completed External Portal 12 Page 83 of 102 PRA-2025-00207 5/28/2025 Zach Vasquez To whom it may concern, It has come to my attention that a City of Gilroy Operations Supervisor was involved in an investigation for misuse of City and taxpayer time (funds). He was taking long breaks and lunches while also using a City vehicle to do so. I'd like to inquire about a public records request into the findings and disciplinary action taken to ensure the City of Gilroy is doing what it needs to hold employees accountable. Below is a copy of AFSCME Supervisory Unit MOU. I believe part of this contract could have been violated. Was it also investigated? Section G. Employee Commitment: In consideration of the fair and reasonable provisions of this Memorandum of Understanding, employees represented by the Gilroy Employee's Association, through their elected representatives, do hereby make the following pledges to the City of Gilroy: 1. Employee shall make every effort to minimize CITY costs on an on-going basis by encouraging optimum amount of work production from each of its members. 2. Employees shall cooperate in every reasonable way to properly maintain and protect CITY property, equipment, and facilities. 3. Employees shall adhere to all Human Resources Rules and Regulations. Specific attention shall be given to those regulations dealing with sick leave, time off, coffee breaks and punctuality. Every effort shall be made to maintain a good public image for each and all CITY employees. This is to be accomplished by maintaining good work habits and keeping busy at productive work during regular working hours. 4. Employees shall use and follow safe working procedures in their day-to-day work routines. Each employee shall point out to his/her fellow workers any observed unsafe condition or work procedure. Any observed unsafe condition or situation shall be immediately reported by employees to their Human Resources: Personnel FilesCompleted Human ResourcesInternal Portal 10 Page 84 of 102 PRA-2025-00206 5/28/2025 Stephanie Hanson Dear , I hope you enjoyed your MDW! Pursuant to the California Public Records Act (Government Code § 6250 et seq.), I am writing to request access to and a copy of a complete listing of all City of Gilroy employees, specifically including the following fields: • First Name • Last Name • Email Address • Title / Position • Primary Campus / Department Location If possible, please provide this information in an electronic format, such as Excel (.xlsx) or CSV (.csv), and send it to this email address. If your agency does not maintain these records, I would appreciate it if you could direct me to the appropriate custodian, including their name, address, and email. Please inform me in advance if there are any fees associated with searching for or copying these records. I also respectfully request a waiver of all fees in the public interest, as this data will be used solely for public employee research and transparency purposes. As mandated by the California Public Records Act, I expect your response within ten (10) business days. If you choose to deny any part of this request, please specify each exemption you believe justifies the withholding of information and inform me of the appeal procedures available under the law. Additionally, I request that you provide all segregable portions of otherwise exempt material. Thank you for your time and assistance. Sincerely, Human Resources: Personnel FilesCompleted Human ResourcesInternal Portal 1 PRA-2025-00205 5/28/2025 North America Procurement Council Request Code: 14177838 Date: 05/28/25 On behalf of our customers who are contractors & suppliers, we request updated plan-holder, bid tabulation and contract award information AS IT IS AVAILABLE on the following solicitation. Please correct any errors/deficiencies and return by Email to bids@napc.me or Fax to 302-450-1925. Solicitation Name: 25-PW-295 - FY25 Citywide Pavement Rehabilitation Project Solicitation Number: solicitation number 25-PW-295, Bid Date: 06/05/25 This request is made in consideration of state and local procurement laws and in the interest of a fair and transparent bidding process. [REDACTED]Finance: Bid Completed Finance Internal Portal 9 Page 85 of 102 PRA-2025-00204 5/27/2025 David Almeida Dear City Clerk, I am submitting this request pursuant to the California Public Records Act (Government Code § 6250 et seq.). I am requesting access to and a copy of the audio recording of the Downtown Committee Regular Meeting held on January 14, 2024, at 8:00 AM, as referenced in the official meeting minutes. If the recording is available in digital format, I would prefer to receive it by email or a downloadable link. If there are any fees for this request, please inform me of the cost beforehand. I would also appreciate a waiver of any fees, as this request is being made in the public interest. Please let me know if you need any additional information to process this request. Thank you for your time and assistance. Sincerely, David Almeida Other Completed Internal Portal 13 PRA-2025-00203 5/22/2025 North American Procurement Council, Inc. PBC Request Code: 14177684 Date: 05/22/25 On behalf of our customers who are contractors & suppliers, we request updated plan-holder, bid tabulation and contract award information AS IT IS AVAILABLE on the following solicitation. Please correct any errors/deficiencies and return by Email to bids@napc.me or Fax to 302-450-1925. Solicitation Name: On-Call Engineering Plan Review and City Surveyor Services (RFP) Solicitation Number: solicitation number 25-RFP-PW-519, Bid Date: 05/30/25 This request is made in consideration of state and local procurement laws and in the interest of a fair and transparent bidding process. [REDACTED]Finance: Bid Completed Finance Internal Portal 6 PRA-2025-00202 5/22/2025 Trisha Ray Monterey Family Apartments- Monterey Family Apartments, 6730, 6630, 6680 Monterey Rd. Gilroy, CA 95020 (New construction proposed 94 affordable housing multifamily units.) •[Planning Department] Copies of Site Specific Approved Development Conditions (example, PUD Site Specific Ordinances, Variances or Special Use/Conditional Use Permits, Site Plan Approval, etc.) This request in NOT for sales or marketing This request is for Lending Due Diligence Community Development - Planning: Planned ProjectsCompletedCommunity Development - PlanningExternal Portal 1 PRA-2025-00201 5/22/2025 Trisha Ray Vacant Land 6730, 6630, 6680 Monterey Rd. Gilroy, CA 95020 I would like to request copies of any open unresolved code compliance cases of record for the vacant land above. ex. high weeds, debris, etc. This request in NOT for sales or marketing This request is for Lending Due Diligence Community Development - Code Enforcement: Boarded up, vacant or inhabitable properties with code enforcement violationsCompletedCommunity Development - Code EnforcementExternal Portal 26 Page 86 of 102 PRA-2025-00200 5/21/2025 Chandler Hotchkin Good morning, May we please have a copy of the agreement for On-Call Engineering Plan Review, Land Surveying Services, and Inclusion of Inspection Services with CSG Consultants? Thank you!City Clerk: AgreementsCompleted City Clerk External Portal 13 PRA-2025-00199 5/21/2025 Lisa Chatar SmartProcure is submitting a public records request to the City of Gilroy for any and all purchasing records from 2/27/2025 to current. The request is limited to readily available records without physically copying, scanning, or printing paper documents. Any editable electronic document is acceptable. The specific information requested from your record-keeping system is: 1. Purchase order number. If purchase orders are not used a comparable substitute is acceptable, i.e., invoice, encumbrance, or check number 2. Purchase date 3. Line item details (Detailed description of the purchase) 4. Line item quantity 5. Line item price 6. Vendor ID number, name, address, contact person and their email address If you would like to let me know what type of financial software you use, I may have report samples that help to determine how, or if, you are able to respond. As an added security and privacy measure, there will be a unique upload link for any new requests moving forward, including this one. We appreciate your assistance towards this request. You may also attach the information to this email. https://upload.smartprocure.com/?id=c2RqPWEyYlZQMDAwMDAwV0VWQ1lBNCZzdD1DQSZvcmc9Q 2l0eU9mR2lscm95Jm9yZ2lkPTUzMzk%3D Finance: Expense ReportsCompleted Finance External Portal 1 Page 87 of 102 PRA-2025-00198 5/19/2025 Sheila Murphy Subject: CPRA Request for Property Records – 1762 Rosemary Drive, Gilroy, CA 95020 Dear Thai Nam Pham, City Clerk, Gilroy CA thai.pham@cityofgilroy.org, Pursuant to the California Public Records Act (California Government Code § 6250 et seq.), I am requesting access to and copies of all public records related to the property located at 1762 Rosemary Drive, Gilroy, CA 95020. Specifically, I am requesting the following documents: 1. 2. 3.Current and historical deed records, 4.including any transfers of ownership. 5. 6. 7. 8. 9. 10.Property title history, 11.including any liens, easements, or encumbrances. 12. 13. 14. 15. 16. 17.Assessor’s parcel records 18.and associated property tax assessments. 19. 20. 21. 22.Community Development - Building: Building PermitsCompletedCommunity Development - BuildingInternal Portal 14 Page 88 of 102 PRA-2025-00197 5/19/2025 Rich Kyre Date:5/19/25 Attn:Procurement Department Re:Current Contractors and Contracts/ Open Records Request Greetings, For discovery purposes, we are seeking two pieces of information. This is pursuant to the Open Records Act. 1.The name of your vehicle and equipment fleet maintenance on-site parts store contractor/provider, and a copy of the current contract. 2.The name of your on-site vehicle and equipment fleet maintenance facility contractor/provider and a copy of the current contract. Note: ?"fleet" defined as city/county owned vehicles that are serviced/maintained at the city/county owned vehicle maintenance garage/repair facility. ?“provider” defined as outside entity that manages and operates the maintenance facility/parts room FOR the city/town/county per an agreed upon contract. If contract exists, also requesting along with copy of contract: •Any Addendums to the current contract •RFP pertaining to current contract If you have any questions or need more information in order to expedite this request, please let me know.City Clerk: ContractsCompleted City Clerk External Portal 10 PRA-2025-00196 5/19/2025 Alexander Kwok Any and all documents including, but not limited to emails, correspondence, complaint reports, inspection records, photographs, videos, orders, abate records, notices of violations, permits, notices of hazards and notices of nuisance pertaining to 9349 Monterey Road, Gilroy, CA 95020 (APN: 790-07- 027), especially for Apt. #101. We generally seek any and all records, as the actions that we are a part of are habitational in nature and the issues mentioned in these records may go back many years. However, if you need a timeframe, you may limit the records to the past 10 years. We will request further back as needed.Community Development - Code Enforcement: Red TagCompletedCommunity Development - Code EnforcementExternal Portal 11 PRA-2025-00195 5/19/2025 Alexander Kwok Any and all documents including, but not limited to emails, correspondence, complaint reports, inspection records, photographs, videos, orders, abate records, notices of violations, permits, notices of hazards and notices of nuisance pertaining to 9349 Monterey Road, Gilroy, CA 95020 (APN: 790-07- 027), especially for Apt. #101.Community Development - Fire: Fire InspectionCompletedCommunity Development - FireExternal Portal 11 PRA-2025-00194 5/19/2025 Alexander Kwok Any and all documents including, but not limited to emails, correspondence, complaint reports, inspection records, photographs, videos, orders, abate records, notices of violations, permits, notices of hazards and notices of nuisance pertaining to 9349 Monterey Road, Gilroy, CA 95020 (APN: 790-07- 027), especially for Apt. #101.Community Development - Code Enforcement: Code Enforcement ViolationsCompletedCommunity Development - Code EnforcementExternal Portal 14 Page 89 of 102 PRA-2025-00193 5/19/2025 Alexander Kwok Any and all documents including, but not limited to emails, correspondence, complaint reports, inspection records, photographs, videos, orders, abate records, notices of violations, permits, notices of hazards and notices of nuisance pertaining to 9349 Monterey Road, Gilroy, CA 95020 (APN: 790-07- 027), especially for Apt. #101.Community Development - Building: Building PermitsCompletedCommunity Development - BuildingExternal Portal 10 PRA-2025-00192 5/19/2025 Agneth Camille Dela Cruz Request a copy of your building permit records since April 01, 2025, to present. Please include any fields that your permitting system tracks. This includes but is not limited to: -Permit Number -Applied/Issued Dates -Work Address -Permit Type -Permit Status -Description of the work being done -Contractor and Architect Details -Job Valuations Please note: The preferred file type is a searchable PDF, the same format you provided in our previous request.Community Development - Building: Building PermitsCompletedCommunity Development - BuildingExternal Portal 10 PRA-2025-00191 5/19/2025 Gustavo Rojas We want to know if there are building permits for the rear detached garage and carport on the property at [REDACTED]Community Development - Building: Building PermitsCompletedCommunity Development - BuildingExternal Portal 10 PRA-2025-00190 5/15/2025 Paige Callahan Hello, I am requesting any information/documentation with the Planning Department regarding the properties located at 6630, 6670, 6680, and 6730 Monterey Road, Gilroy. Of particular interest are any environmental property use limitations/restrictions related to contamination and/or other environmental conditions at the subject property (e.g., environmental deed restrictions, groundwater use restrictions, methane zones). The time frame for this request is 1940-2025. Thank you.Community Development - Planning: Planned ProjectsCompletedCommunity Development - PlanningExternal Portal 8 PRA-2025-00189 5/15/2025 Paige Callahan Hello, I am requesting any information/documentation with the Building Department regarding the properties located at 6630, 6670, 6680, and 6730 Monterey Road, Gilroy. Of particular interest are the following items: • Available permits, licenses, and certificates of occupancy (including oldest historical records) OR permit summary (date, type of permit, applicant/tenant) • Construction date(s) [current building(s), and previous building(s) if applicable] • Permits of environmental concern (e.g., petroleum storage tanks, septic systems, oil/water separators) • Records of any major environmental violations or significant complaints registered against the subject property The time frame for this request is 1940-2025. Thank you.Community Development - Building: Building PermitsCompletedCommunity Development - BuildingExternal Portal 8 Page 90 of 102 PRA-2025-00188 5/15/2025 Paige Callahan Hello, I am requesting any information/documentation with the Fire Department regarding the properties located at 6630, 6670, 6680, and 6730 Monterey Road, Gilroy. Of particular interest are the following items: • Records of fire inspections at the subject property; • Records regarding petroleum product and/or hazardous substance usage/storage at the subject property (i.e., permits, inspections, hazardous materials business plans, SPCC plans, maps, site plans, chemical inventories); • Records regarding aboveground storage tank (AST) and/or underground storage tank (UST) systems at the subject property; • Records of hazardous substance and/or petroleum product releases, contamination or other known environmental concerns which may have affected the subject property; and/or • Records of significant fires that may have used AFFF/Class B firefighting foams at the subject property. The time frame for this request is 1940-2025. Thank you.Community Development - Fire: CUPA RecordsCompletedCommunity Development - FireExternal Portal 5 PRA-2025-00187 5/15/2025 Chloe Little I am writing to request bid results for the Dutch Bros CA5003 Offsite on 1/14/2025. If you could please let me know who the low bidder is as well as the sub bidder that was chosen for items 1, 2, and 3 that would be great! Thank you! Finance: Bid Completed Finance External Portal 7 PRA-2025-00186 5/14/2025 vinod sarup Request copy of biological survey done for [REDACTED]Community Development - Planning: Planned ProjectsCompletedCommunity Development - PlanningExternal Portal 9 PRA-2025-00185 5/14/2025 vinod sarup Requesting copy of biological survey for TPM 9201 for [REDACTED]Community Development - Planning: Planned ProjectsCompletedCommunity Development - PlanningExternal Portal 9 PRA-2025-00184 5/13/2025 Lisa Knox Hello - I would like to request the proposals and cost estimates submitted in response to No. 25-RFP- CD-514 Gilroy VMT/GHG Reduction Program RFP. The project was awarded to Ascent Environmental per the city council minutes on April 7, 2025. Others consultants that were responded include ICF, Cascadia and Rincon. Thank you - Lisa Knox Finance: Bid Completed Finance External Portal 10 PRA-2025-00183 5/12/2025 North American Procurement Council, Inc. PBC Request Code: 14135447 Date: 05/10/25 On behalf of our customers who are contractors & suppliers, we request updated plan-holder, bid tabulation and contract award information AS IT IS AVAILABLE on the following solicitation. Please correct any errors/deficiencies and return by Email to bids@napc.me or Fax to 302-450-1925. Solicitation Name: Community Development Block Grant (CDBG) Administrative Support Consultant (RFP) Solicitation Number: solicitation number 25-RFP-CDD-518, Bid Date: 05/09/25 This request is made in consideration of state and local procurement laws and in the interest of a fair and transparent bidding process. [REDACTED]Finance: Bid Completed Finance Internal Portal 10 Page 91 of 102 PRA-2025-00182 5/12/2025 David John Matuszak CE25-0322 Would like a copy to see why the site has not been cleaned up for over 2 years. The property is in violation of the residential blight ordinance. I would like to see a copy of the Code Enforcement file before I submit a formal complaint to the City Council. Community Development - Code Enforcement: Boarded up, vacant or inhabitable properties with code enforcement violationsCompletedCommunity Development - Code EnforcementExternal Portal 17 PRA-2025-00181 5/12/2025 Brendan Newell 1. A list of all general contractors licensed with the city/township (if the list exists) 2. A list of all building permits issued for calendar year 2024, including the general contractor, owners, architect and any other construction service provider listed on the permits.Other Completed External Portal 11 PRA-2025-00180 5/8/2025 Gina Marie Hinds I would like to request a copy of all open code enforcement cases in the City of Gilroy.Community Development - Code Enforcement: Boarded up, vacant or inhabitable properties with code enforcement violationsCompletedCommunity Development - Code EnforcementExternal Portal 21 PRA-2025-00179 5/8/2025 Lisa Chatar SmartProcure is submitting a public records request to the Gilroy Fire Department for any and all purchasing records from 1/1/2019 to current. The request is limited to readily available records without physically copying, scanning, or printing paper documents. Any editable electronic document is acceptable. The specific information requested from your record-keeping system is: 1. Purchase order number. If purchase orders are not used a comparable substitute is acceptable, i.e., invoice, encumbrance, or check number 2. Purchase date 3. Line item details (Detailed description of the purchase) 4. Line item quantity 5. Line item price 6. Vendor ID number, name, address, contact person and their email address If you would like to let me know what type of financial software you use, I may have report samples that help to determine how, or if, you are able to respond. As an added security and privacy measure, there will be a unique upload link for any new requests moving forward, including this one. We appreciate your assistance towards this request. You may also attach the information to this email. https://upload.smartprocure.com/?id=c2RqPWEyYlZQMDAwMDAwVlNNYllBTyZzdD1DQSZvcmc9R2ls cm95RmlyZURlcGFydG1lbnQmb2lkPTI3Mzc5NA%3D%3D Other Completed External Portal 12 Page 92 of 102 PRA-2025-00178 5/8/2025 Lisa Chatar SmartProcure is submitting a public records request to the Gilroy Police Department for any and all purchasing records from 1/1/2019 to current. The request is limited to readily available records without physically copying, scanning, or printing paper documents. Any editable electronic document is acceptable. The specific information requested from your record-keeping system is: 1. Purchase order number. If purchase orders are not used a comparable substitute is acceptable, i.e., invoice, encumbrance, or check number 2. Purchase date 3. Line item details (Detailed description of the purchase) 4. Line item quantity 5. Line item price 6. Vendor ID number, name, address, contact person and their email address If you would like to let me know what type of financial software you use, I may have report samples that help to determine how, or if, you are able to respond. As an added security and privacy measure, there will be a unique upload link for any new requests moving forward, including this one. We appreciate your assistance towards this request. You may also attach the information to this email. https://upload.smartprocure.com/?id=c2RqPWEyYlZQMDAwMDAwVlNPRFlBNCZzdD1DQSZvcmc9R2l scm95UG9saWNlRGVwYXJ0bWVudCZvaWQ9MjQyNjk5 Other Completed External Portal 12 PRA-2025-00177 5/7/2025 Ralph R Zertuche [REDACTED] - all permitted improvements to all the properties listed, please. [REDACTED] Thank you Community Development - Building: Building PermitsCompletedCommunity Development - BuildingExternal Portal 12 PRA-2025-00176 5/6/2025 Xochitl Catalan RamirezI will need my criminal record Other Completed External Portal 6 PRA-2025-00175 5/6/2025 Matthew Vargas Hello, I would like to request previous fire sprinkler drawings/ fire permit sets and/or fire sprinkler as- built drawings on record for [REDACTED]. Gilroy. The client at this building is looking to add rack storage and will require new in rack sprinklers. I was hoping there would be a fire sprinkler drawing on record for this building to determine original hydraulic calculations and/or existing piping layout. I am with Adanac Fire Protection C16 533481 Thank you in advance for your assistance. Community Development - Building: Building PermitsCompletedCommunity Development - BuildingExternal Portal 10 PRA-2025-00174 5/6/2025 Thomas M Owczarzak Looking for all permit records for property [REDACTED]. Ideally, I am looking for the original permit to build and approved plans associated with permit.Community Development - Building: Building PermitsCompletedCommunity Development - BuildingExternal Portal 10 PRA-2025-00173 5/5/2025 Deepak Khanna Existing building drawing, elevation, Site plan and floor plan for the property located on [REDACTED]Community Development - Building: Building PermitsCompletedCommunity Development - BuildingExternal Portal 10 Page 93 of 102 PRA-2025-00172 5/5/2025 Stuart Scott This duplex burned down and we are in the process of acquiring permits to rebuild. If the Fire Report is available, it would be helpful to educate us on what the fire department was able to determine. The address is [REDACTED]Fire: Incident Reports (Fire)Completed Fire External Portal 8 PRA-2025-00171 5/1/2025 Accutrend Data Hello, I would like to request a listing of new businesses that filed in the City of Gilroy for the months of February through April of 2025. Information including: Business name, business address, contact name, business phone number, and date that the business was filed. (All contact info you’re able to provide.) Thank you! Finance: Business LicensesCompleted Finance External Portal 5 PRA-2025-00170 5/1/2025 North America Procurement Council Request Code: 14135447 Date: 05/01/25 On behalf of our customers who are contractors & suppliers, we request updated plan-holder, bid tabulation and contract award information AS IT IS AVAILABLE on the following solicitation. Please correct any errors/deficiencies and return by Email to bids@napc.me or Fax to 302-450-1925. Solicitation Name: Community Development Block Grant (CDBG) Administrative Support Consultant (RFP) Solicitation Number: solicitation number 25-RFP-CDD-518, Bid Date: 05/09/25 This request is made in consideration of state and local procurement laws and in the interest of a fair and transparent bidding process. [REDACTED]Finance: Bid Completed Finance Internal Portal 0 Page 94 of 102 PRA-2025-00169 5/1/2025 Chris Collins Hi, We are conducting research on solar activity in the U.S. and would like access to the following data for the date range (4/1/2025 to 4/30/2025): - Issued Residential and Commercial Solar (photovoltaic - PV) permits - Issued Residential and Commercial Energy Storage System permits The following are the important data points: • Permit number • Permit status • Permit address • Contractor • Issue date • Application date • Final / Completion date • Permit type • Sub-type • Valuation • Work description • Storage/Battery Manufacturer Name. If you do not have separate categories for solar or storage, please provide all building and electrical permits. Note that we do not need the original records nor need scanned copies – just the data that can be produced in excel or CSV format by the software used by your department to track permits and an email receipt is preferred. Community Development - Building: Building PermitsCompletedCommunity Development - BuildingExternal Portal 8 PRA-2025-00168 5/1/2025 City Clerk TEST Other Completed External Portal 11 PRA-2025-00167 4/30/2025 Cari Hello. I am writing to request access to public records for the property located at [REDACTED] Specifically, I would like to review any available building plans, permits, site plans, or other construction-related documents on file for this property. Other Completed External Portal 9 PRA-2025-00166 4/29/2025 David John Matuszak Need item from July 18. 1988, City Council Agenda Packet. Would like a copy of the Letter from Theater Angels Art League to the City of Gilroy regarding the gifting of the Willey House, 140 Fifth Street, Gilroy, to the City. Letter is referenced in the Corporation Grant Deed from Theater Angels to the City of Gilroy dated 9/26/1988. Other Completed External Portal 13 PRA-2025-00165 4/29/2025 Seth Arthur request for the PRELIMINARY, AS-READ BID RESULTS as publicly read aloud at the time of acceptance of bids -FY25 Engineering Sidewalk Replacement - 04/17/25 Finance: Bid Completed Finance External Portal 2 PRA-2025-00164 4/28/2025 Cheri Ortiz I own the home located at [REDACTED] and having some structural issues with my home. My contractor is requesting a copy of the last plans filed with the city. Can I obtain a PDF of the plans? Please advise. Thank you.Other Completed External Portal 3 Page 95 of 102 PRA-2025-00163 4/28/2025 Jessica LaRose Claim Management Resources (CMR) subrogates property damage claims on behalf of Frontier Communications. We are in pursuit of an accident /incident report that matches the following claim information. [REDACTED]Fire: Incident Reports (Other)Completed Fire External Portal 0 PRA-2025-00162 4/24/2025 specialops7th@yahoo.com I am respectfully requesting "Oath of Office" for every person employed as a P.C. 832 certified law enforcement employee for the Gilroy Police Department to include Chief of Police and all subordinates under him acting in a law enforcement capacity(Under P.C. 832 Police Academy Certificate). I respectfully request that these Oath of Office be emailed in PDF format to this email specialops7th@yahoo.com and if there is a fee, please advise me of the cost. Please respond thru my email specialops7th@yahoo.com for notifications or concerns. Thank you for your time and quick response in this matter.Other Completed External Portal 14 PRA-2025-00161 4/23/2025 Alexis Morales Hello, I'd like to request a blueprint/layout of my home at [REDACTED]Community Development - Building: Building PermitsCompletedCommunity Development - BuildingExternal Portal 2 PRA-2025-00160 4/22/2025 Justin Wenig I am requesting public records related to purchases, specifically: • A list of purchase orders, transactions, or paid invoices from January 1, 2022 to present date, including but not limited to: ? Purchase date ? Vendor name ? Description of goods/services purchased ? Line item quantity ? Line item price/amount • If vendor names are coded in the file, please provide a vendor list with corresponding codes. I am looking for existing, already maintained electronic records (without copying, scanning, or printing). Should this request be denied wholly or partially, please provide a detailed justification for each decision, citing specific exemptions under NY Freedom of Information Act. Additionally, I request that all segregable portions of otherwise exempt material be provided. Should you need further information or clarification to expedite this request, do not hesitate to contact justin@usestarjump.com. Thank you for your attention and cooperation. I look forward to your prompt response within the statutory period. REF: FC000014 032e20ff-3047-4a9d-93ee-469e579a4e85 Finance: Expense ReportsCompleted Finance External Portal 9 PRA-2025-00159 4/22/2025 data.research@civilgrid.com Hello, I am requesting as-built plans for the City's water, sewer, and storm infrastructure shown in the attached maps provided for PRA-2025-00094 [REDACTED] I was instructed to open a new PRR for this information. Thank you! Michaela Somers Other Completed External Portal 21 Page 96 of 102 PRA-2025-00158 4/21/2025 Mark Zurada Dear Gilroy city, This is a request for public records made under CPRA and the common law right of access. Please acknowledge receipt of this message. Records requested: Please send the final and compiled bid tabulation (Bid Tally), including all quantities and unit pricing for each bidder, for 'FY25 Installation of Small trash Capture Devices' that was submitted on 12/18/2024. Below is an example of the format we are looking for that the engineer usually creates at the completion of the bid: ___________________________| BIDDER 1 | BIDDER 2_____ | |-------------------------------------------------------------------------------| | Item | Description | QNT | UNIT | AMOUNT | UNIT | AMOUNT | If a line-item bid summary/tally was not produced, can you please send all the bids that were submitted. Please send all documents electronically. I am a citizen of the United States and affirm my full name and contact information is true and correct. I have not been convicted of any indictable offense under the laws of any state whatsoever nor the United States. I, or another person, will use the requested government records for a commercial purpose. I am not seeking records in connection with a legal proceeding. Finance: Bid Completed Finance Internal Portal 3 Page 97 of 102 PRA-2025-00157 4/21/2025 Mark Zurada Dear Gilroy city, This is a request for public records made under CPRA and the common law right of access. Please acknowledge receipt of this message. Records requested: Please send the final and compiled bid tabulation (Bid Tally), including all quantities and unit pricing for each bidder, for 'EIGLEBERRY & SEVENTH PARKING LOT PROJECT' that was submitted on 04/05/2022. Below is an example of the format we are looking for that the engineer usually creates at the completion of the bid: ___________________________| BIDDER 1 | BIDDER 2_____ | |-------------------------------------------------------------------------------| | Item | Description | QNT | UNIT | AMOUNT | UNIT | AMOUNT | If a line-item bid summary/tally was not produced, can you please send all the bids that were submitted. Please send all documents electronically. I am a citizen of the United States and affirm my full name and contact information is true and correct. I have not been convicted of any indictable offense under the laws of any state whatsoever nor the United States. I, or another person, will use the requested government records for a commercial purpose. I am not seeking records in connection with a legal proceeding. Finance: Bid Completed Finance Internal Portal 3 Page 98 of 102 PRA-2025-00156 4/21/2025 Jennifer Casillas space.png Date: 4/21/2025 Attn: City of Gilroy Project Name: POLICE DEPARTMENT COMMNITY ROOM AUDIO/VISUAL SYSTEM MODERNIZATION Location: 7301 Hanna Street, Gilroy, CA 95020 Contract #: 25-RFP-FIN-517 To Whom It May Concern: This is a formal request for information and documents on the above referenced contract. We are requesting the documents pursuant to the California Public Records Act, Government Code Section 6250, et, seq. I am requesting the following information: >> Bid Results. >> Subcontractor List of 3 low bidders >> Possible Award Notice Date Please send the requested information to my office, at the address above. We will gladly cover reasonable costs for reproduction. If you have any questions regarding this matter feel free to contact this office. I look forward to your prompt response. Finance: Bid Completed Finance External Portal 9 PRA-2025-00155 4/21/2025 gilroybpac@gmail.com We would like a copy of any pre-application and application for residential and mixed-use development that was submitted to the City of Gilroy from November 30, 2024-April 15, 2025. Including the description of each project, how many affordable units are proposed, how many total units in the project, and the address of the project or assessor's parcel number. Thank you.Community Development - Planning: Planned ProjectsCompletedCommunity Development - PlanningExternal Portal 10 PRA-2025-00154 4/21/2025 analogy.dower.0v@icloud.com All emails sent to AllFire@cityofgilroy.org and FireOperations@cityofgilroy.org from January 1, 2021 to April 17, 2025 that contained the email subject and email body with the folllowing keywords. "Tree Haven, Treehaven, E69, not staffed today, Station 3, CalFire, staffed 2.0, not in service, out of service" Thank you. Other Completed External Portal 10 Page 99 of 102 PRA-2025-00153 4/17/2025 Lawrence Joseph Klamecki This Public Records Request is for copies of plans for improvements,and other records described below as shown on that Parcel Map recorded on 7-3-86 in Book 561 of Maps, Page 46. The street and other improvements are located on what is now called Automall Drive in the City of Gilroy. The documents requested are as follows: 1. Any and all construction plans for the street, drainage, utilities and any other improvements built by Raisch Products, Inc.; and 2. Inspection records, memos and the like of City Inspectors who inspected and approved the construction by Raisch Products, Inc.; and 3. All plans showing construction details of all improvements built or installed on Parcel 5 of the Parcel Map since 7-3-86; and 4. Inspection records, memos and the like by City Inspectors who inspected and approved the improvements on Parcel 5. Please call with any questions you may have or need further clarifications regarding this Public Records Request. If you require assistance or reimbursements related to this Request please advise. Your prompt response to this Public Records Request is essential. Thank you for your help. Other Completed External Portal 14 PRA-2025-00152 4/17/2025 Lila Aylstock I am requesting any information concerning the following properties: Parcels: [REDACTED] In particular, I am seeking information about or relating to any underground storage tanks (USTs), aboveground storage tanks (ASTs), water supply wells, septic systems, hazardous materials inventory, spills/releases of hazardous materials, asbestos-containing materials, lead-based paint, on-Site waste disposal, polychlorinated biphenyls (PCBs), ionizing radiation/radon surveys, emergency response actions related to environmental issues, release notifications, notices of violations, enforcement actions, citations, permits, inspection records, or any other reports. Other Completed External Portal 4 PRA-2025-00151 4/14/2025 ephillip Building permits for [REDACTED] from 1950 to present. Community Development - Building: Building PermitsCompletedCommunity Development - BuildingExternal Portal 11 PRA-2025-00150 4/14/2025 Karnail Kang I am requesting a full property report for the following address: [REDACTED] Please provide all available records and details related to this property.Community Development - Building: Building PermitsCompletedCommunity Development - BuildingExternal Portal 11 PRA-2025-00149 4/14/2025 Luke I Swickard Hello, I am requesting any and all environmental, hazardous materials, AST, UST, etc records for [REDACTED]. Thanks Community Development - Fire: Hazardous MaterialCompletedCommunity Development - FireExternal Portal 1 PRA-2025-00148 4/14/2025 Chris Collins Hi, this is in continuation of the request #PRA-2025-00127. Thank you for provided the requested data but I wasn't able to find some of the data points. Could you add permit status, permit final date and permit application date for the same date range 09/01/2024 to 02/28/2025 as they are important for my research. Thank you, Chris Collins.Community Development - Building: Building PermitsCompletedCommunity Development - BuildingExternal Portal 11 Page 100 of 102 PRA-2025-00147 4/10/2025 Teddy Smyth Dear Records Access Officer, I hope this message finds you well. My name is Teddy Smyth, representing Coquina, a value-added reseller of technology solutions to the public sector. We serve as a government partner in acquiring the best technology at the lowest prices, particularly for commodity off-the-shelf (COTS) software licenses. We work with government IT departments to analyze their existing spending on software licenses, search for lower costs, and provide budgetary quotes for upcoming license renewals. Records Requested Pursuant to relevant Open Records laws, we respectfully request electronic copies of the following public records for your jurisdiction: The most recent available purchase orders (over the past 24 months) for the following software licenses, if applicable: - Adobe, Asana, Atlassian (Jira), Autodesk, AWS, Azure, Barracuda, Cisco, Cradlepoint, CrowdStrike, Entrust, Fortra Clearswift, Fortinet, Google, Google Cloud (GCP), IBM, Keeper, KnowBe4, Microsoft, NetCloud, Nuance, PowerSchool, Rapid7, Recast, Red Gate, Red Hat, Rubrik, Salesforce, SentinelOne, Smartsheet, Solarwinds, Splunk, Veeam, VMware, WatchGuard, Zoom The most recent available purchase orders (over the past 24 months) for the following value-added resellers of technology, if applicable: - SHI International, CDW-G, Carahsoft, GovConnection, Insight, Softchoice, Zones LLC, Presidio, World Wide Technology (WWT), Dell Marketing and/or Dell Technologies, Iron Bow Technologies, Strategic Communications, Red River Technology, immixGroup, DLT Solutions, En Pointe Technologies, ThunderCat Technology, ePlus Technology, Emergent LLC, Mythics, Four Inc Other Completed Internal Portal 4 PRA-2025-00146 4/9/2025 Fernando Gutierrez I would like to request the permit history (e.g. building permits and plans) for the property located at [REDACTED]. I specifically am looking to confirm information on the exhaust duct. Community Development - Building: Building PermitsCompletedCommunity Development - BuildingExternal Portal 2 PRA-2025-00145 4/7/2025 Dina Bonafede Hello, we would like to request a copy of the SOLAR PERMIT for [REDACTED], if available. Thank you Community Development - Building: Building PermitsCompletedCommunity Development - BuildingExternal Portal 4 PRA-2025-00144 4/3/2025 sam abu Hello I'm putting in a request for obtaining pluming and electricity plan at [REDACTED]Community Development - Building: Building PermitsCompletedCommunity Development - BuildingExternal Portal 8 PRA-2025-00143 4/3/2025 Dennis Martin On behalf of BIA Bay Area, I request all records related to ECONorthwest, a consultant to the City of Gilroy. I request all documents, i.e., RFP's, contracts, work product, reports, presentations, meeting notes and communications by, with and between the City of Gilroy, City Staff and ECONorthwest regarding City of Gilroy inclusionary housing policies, programs, nexus studies, feasibility studies and any other studies that may have been prepared by ECONorthwest for the purpose of developing and preparing an inclusionary housing program and or ordinance. Community Development-Housing and Community Development: Housing and Community ServicesPending Document ReleaseCommunity Development-Housing and Community DevelopmentExternal Portal 11 Page 101 of 102 PRA-2025-00142 4/3/2025 Accutrend Data Hello, I would like to request a listing of new businesses that filed in the City of Gilroy for the months of January through March of 2025. Information including: Business name, business address, contact name, business phone number, and date that the business was filed. (All contact info you’re able to provide.) Thank you! Other Completed External Portal 4 PRA-2025-00141 4/3/2025 Sau San Please provide UST records for [REDACTED].Community Development - Fire: Underground Storage Tank (UST)Completed Community Development - FireExternal Portal 11 PRA-2025-00140 4/3/2025 Sau San Please provide Haz Mat records for [REDACTED]Community Development - Fire: Hazardous MaterialCompletedCommunity Development - FireExternal Portal 11 PRA-2025-00139 4/3/2025 Sau San Please provide records pertaining to the environmental condition for [REDACTED].Community Development - Fire: Files Regarding Environmental Conditions of a PropertyCompletedCommunity Development - FireExternal Portal 11 PRA-2025-00138 4/3/2025 Sau San Please provide CUPA records for [REDACTED]Community Development - Fire: CUPA RecordsCompletedCommunity Development - FireExternal Portal 11 PRA-2025-00137 4/3/2025 Sau San Please provide CERS records for [REDACTED]Community Development - Fire: CERS RecordsCompletedCommunity Development - FireExternal Portal 11 PRA-2025-00136 4/3/2025 Sau San Please provide AST records for [REDACTED]Community Development - Fire: Above Ground Storage (AST)Completed Community Development - FireExternal Portal 11 PRA-2025-00135 4/3/2025 Sau San Please provide a permit history for the property at [REDACTED]. I'm also looking for certificates of occupancy. Thank you!Community Development - Building: Building PermitsCompletedCommunity Development - BuildingExternal Portal 8 PRA-2025-00134 4/1/2025 Mike McGraw Hello - I am requesting all Planning and Building documents associated with 105 Leavesley Road, Gilroy, CA (APN: 835-01-070). Thank you.Community Development - Building: Building PermitsCompletedCommunity Development - BuildingExternal Portal 10 PRA-2025-00133 4/1/2025 Chris Collins Hi, We are conducting research on solar activity in the U.S. and would like access to the following data for the date range (3/1/2025 to 3/31/2025): - Issued Residential and Commercial Solar (photovoltaic - PV) permits - Issued Residential and Commercial Energy Storage System permits The following are the important data points: • Permit number • Permit status • Permit address • Contractor • Issue date • Application date • Final / Completion date • Permit type • Sub-type • Valuation • Work description • Storage/Battery Manufacturer Name. If you do not have separate categories for solar or storage, please provide all building and electrical permits. Note that we do not need the original records nor need scanned copies – just the data that can be produced in excel or CSV format by the software used by your department to track permits and an email receipt is preferred. Community Development - Building: Building PermitsCompletedCommunity Development - BuildingExternal Portal 2 Page 102 of 102