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Home My WebLink AboutOrdinance No. 2025-10 | Board and Commission Recruitements Ordinance | Adopted 12/08/2025 ORDINANCE NO. 2025-10 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GILROY AMENDING THE TERMS OF SERVICE FOR CITY BOARDS AND COMMISSIONS TO ALIGN EXPIRATIONS AND RECRUITMENTS WITH ODD- NUMBERED YEARS WHEREAS, the City of Gilroy appoints members to various boards and commissions whose terms of service have historically been set to expire on December 31 every year; and WHEREAS, Commission recruitments are currently held annually between October and January; and WHEREAS, City staff has identified that aligning all board and commission term expirations and recruitment cycles to occur in odd-numbered years so as not to coincide with the general municipal elections to promote greater public participation and improve operational efficiencies in the commissioner appointment process; and WHEREAS, adjusting the current terms of office by extending all board and commission terms that expire on December 31 of an even-numbered year by one (1) year will allow for a smooth transition to a consistent schedule where all terms expire on December 31 of odd - numbered years; and WHEREAS, this adjustment is administrative in nature and does not affect the rights or responsibilities of any appointed board or commission member, but instead promotes efficiency and consistency in City operations; and WHEREAS, this change provides the following benefits: 1. Administrative Efficiency: Conducting board and commission recruitments in odd- numbered years avoids overlapping with City Council elections, reducing staff workload and scheduling conflicts. 2. Improved Recruitment Participation: Community members are more likely to engage in recruitment processes when not coinciding with election season and related civic activities. 3. Consistency and Transparency: A uniform expiration cycle across all boards and commissions simplifies public communication, appointment planning, and recordkeeping. 4. Administrative Efficiency: Conducting board and commission recruitments in odd- numbered years avoids overlapping with City Council elections, reducing staff workload and scheduling conflicts. Docusign Envelope ID: 1F76A6A0-118F-4E08-B10D-89405800BA17 Ordinance No. 2025-10 Boards and Commission Terms City Council Regular Meeting | December 8, 2025 Page 2 of 4 5. Improved Recruitment Participation: Community members are more likely to engage in recruitment processes when not coinciding with election season and related civic activities. 6. Consistency and Transparency: A uniform expiration cycle across all boards and commissions simplifies public communication, appointment planning, and recordkeeping. 7. Operational Continuity: Extending current terms by one year and ensuring timely vacancy recruitment prevents service interruptions and preserves institutional knowledge. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GILROY DOES ORDAIN AS FOLLOWS: Section 1. Term Extension. All City of Gilroy board and commission member terms that are currently set to expire on December 31 of an even-numbered year shall be extended by one (1) year, with new expiration dates of December 31 of the following odd-numbered year. Section 2. Alignment of Future Terms. All future board and commission appointments, reappointments, and term expirations shall occur on December 31 of odd-numbered years, beginning with the transition created by Section 1 of this Ordinance. Section 3. Vacancies and Recruitment. Should a board or commission position become vacant at any time prior to the end of the appointed term, City staff shall conduct a recruitment process to fill the vacancy in accordance with established City procedures. Any individual appointed to fill a vacancy shall serve for the remainder of the unexpired term, maintaining alignment with the overall schedule of term expirations on December 31 of odd- numbered years. Section 4. Youth Commission Exception. The Youth Commission shall remain on its existing term cycle. Current Youth Commission member terms, which expire annually in June, shall not be extended and will continue to follow their established schedule. Recruitments for the Youth Commission shall continue to be conducted as scheduled each spring in accordance with current practices. Section 5. Personnel Commission Exception. The Personnel Commission is extending terms for the two (2) Personnel Commissioners currently set to expire on December 31, 2025, by two (2) years, to expire December 31, 2027. Section 6. Library Commission Exception. The Library Commission is extending terms for one (1) Library Commissioner currently set to expire on December 31, 2025, by two (2) years, to expire December 31, 2027. Docusign Envelope ID: 1F76A6A0-118F-4E08-B10D-89405800BA17 Ordinance No. 2025-10 Boards and Commission Terms City Council Regular Meeting | December 8, 2025 Page 3 of 4 Section 7. Implementation. The City Clerk is hereby directed to update all official records, term lists, and recruitment materials to reflect the adjusted expiration dates, new vacancy procedures, and future odd-year recruitment cycle. Section 8. Severability. If any section, sub-section, clause or phrase in this Ordinance or the application thereof to any person or circumstances is for any reason held invalid, the validity of the remainder of this Ordinance or the application of such provisions to other person s or circumstances shall not be affected. Section 9. Effective Date. This Ordinance shall take effect thirty (30) days after its adoption. PASSED AND ADOPTED this 8th day of December, 2025 by the following roll call vote: AYES: COUNCIL MEMBERS: BRACCO, CLINE, FUGAZZI, HILTON, MARQUES, RAMIREZ, BOZZO NOES: COUNCIL MEMBERS: NONE ABSTAIN: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE APPROVED: Greg Bozzo, Mayor ATTEST: ___________________________ Kim Mancera, City Clerk Docusign Envelope ID: 1F76A6A0-118F-4E08-B10D-89405800BA17 Ordinance No. 2025-10 Boards and Commission Terms City Council Regular Meeting | December 8, 2025 Page 4 of 4 CERTIFICATE OF THE CLERK I, KIM MANCERA, City Clerk of the City of Gilroy, do hereby certify that the attached Ordinance No. 2025-10 is an original ordinance, or true and correct copy of a City Ordinance, duly adopted by the Council of the City of Gilroy at a Regular Meeting of said Council held on Monday, December 8, 2025, with a quorum present. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Gilroy this Wednesday, December 10, 2025. ____________________________________ Kim Mancera City Clerk of the City of Gilroy Docusign Envelope ID: 1F76A6A0-118F-4E08-B10D-89405800BA17