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Home My WebLink AboutAgreement - Cal-West Lighting and Signal Maintenance - Signed 2025-12-31This form is utilized to record three (3) price quotations and for Single/Sole Source, emergency purchase, or non-procurement of lowest quoted price explanations. This form is to be attached to the Purchase Requisition and forwarded to Purchasing. Purchasing Coordinator will obtain City Administator approval when purchase is over $50,000. Make sure you have the proper approval before a standard agreement is circulated/executed. REQUISITION OR PURCHASE ORDER NUMBER ITEM DESCRIPTION: Replace video detection systems at the Santa Teresa/Sunrise and Santa Teresa/Day West intersections and replace the rectangular rapid flashing beacon at the Third St/Isabella Way intersection. PRICE QUOTATIONS VENDOR NAME Cal-West Lighting and Signal Maintenance DATE CONTACTED 10/02/25 ADDRESS 530 North Marburg Way, San Jose, CA 95133 TELEPHONE INDIVIDUAL CONTACTED Craig Geis PRICE QUOTED PRICE GOOD TO REMARKS CITY BUSINESS LICENSE # VENDOR NAME DATE CONTACTED ADDRESS TELEPHONE INDIVIDUAL CONTACTED PRICE QUOTED PRICE GOOD TO REMARKS CITY BUSINESS LICENSE # VENDOR NAME DATE CONTACTED ADDRESS TELEPHONE INDIVIDUAL CONTACTED PRICE QUOTED PRICE GOOD TO REMARKS CITY BUSINESS LICENSE # Is product Environmentally Preferable Purchasing Policy (EPP) compliant? N/A YES___ NO____ If yes, explain: (EPP Policy can be found G:\cityinfo\MISCINFO) EXPLANATION (FOR SOLE or SINGLE SOURCE, EMERGENCY, OR NON-PROCUREMENT OF LOWEST QUOTED PRICE) Prepared by:Julie Oates DATE 10/30/25 Approved by:John Doughty DATE DEPARTMENT HEAD APPROVAL FOR PURCHASES BETWEEN $1,000 - $50,000 Approved by:Brad Kilger DATE CITY ADMINISTRATOR APPROVAL FOR PURCHASES ABOVE $50,000 G:\CITYINFO\FORMS\PURCHSG\Purchasing Summary Form (3 Quotes).xls Single source procurement is requested due to the time-sensitive nature of the work. The video detection systems at Santa Teresa/Sunrise and Santa Teresa/Day Rd West have failed. These are old systems that are no longer supported by the manufacturer. Therefore, new systems are required. This work includes replacing the two video detection systems and a rectangular rapid flashing beacon (RRFB) at the Third/Isabella which was knocked down during a collision.As the City's current on-call lighting and traffic signal maintenance contractor, Cal-West, is very familiar with the City's equipment and will be able to expedite the work. PURCHASING SUMMARY FORM $70,964.74 (408) 640-7796 (Revised 5/2001) FIXED ASSET ACTIVITY SHEET Asset ID No.* Dept Code* 55 Category* 10 *Check if Improvement (Use Original Asset ID No.)(*see reverse for codes) Contract No. 24PW2029 Physical Location: Citywide Vendor No. 67 Vendor Name: Cal-West Lighting & Signal Maintenance Account Coding: 2055500-53142 800340-DESIGN Org Obj Project (if applicable) Description: Citywide Lighting and Traffic Signal Maintenance Project limits: Citywide Quantity: 1 Manufacturer: N/A Model Number: N/A Serial Number: N/A Total Cost* Asset does not meet $1,000 threshold, but tracking is requested. (* cost should agree to paid amount – refer to G/L) Purchased Addition Donated Addition (Est. Value ________________) Asset Transferred From Department # _____________________ to _______________________ Receiving Department's Signature _______________________________________________ Asset Disposed:Destroyed Missing/Lost Stolen (Police Report Must Be Attached) Surplus/Sold Traded - In Other: ____________________________ Correction - Remarks: ___________________________________________________________ ______________________________________________________________________________ Date of Acquisition/Activity: ___Under Design__________ Asset Condition _____Good_______ (good, fair, poor) I CERTIFY THAT THE ABOVE IS CORRECT TO THE BEST OF MY KNOWLEDGE. PREPARED BY: 413 Signature Phone/Ext. Date REVIEWED BY: Signature Phone/Ext. Date Entered By: _______________________________ Date _________________________ Forms must be completed and returned with copies of all supporting documentation (e.g., P.O., invoice, etc.) to Finance on the last day of the month activity occurred. Thank you. Certificate Of Completion Envelope Id: 916079AB-E6F8-4722-811D-1766354B6E1E Status: Completed Subject: Complete with Docusign: Cal-West Purchasing Summary Form 3 Intersections.pdf, Gilroy - Santa Te... Source Envelope: Document Pages: 4 Signatures: 2 Envelope Originator: Certificate Pages: 2 Initials: 0 Julie Oates AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 707 17th Street Suite 4000 Denver, CO 80202 Julie.Oates@cityofgilroy.org IP Address: 66.189.161.134 Record Tracking Status: Original 12/23/2025 5:46:17 PM Holder: Julie Oates Julie.Oates@cityofgilroy.org Location: DocuSign Signer Events Signature Timestamp John Doughty john.doughty@cityofgilroy.org Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 66.189.161.134 Sent: 12/23/2025 5:56:02 PM Resent: 12/31/2025 8:12:51 AM Viewed: 12/31/2025 10:29:56 AM Signed: 12/31/2025 10:30:06 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Brad Kilger brad.kilger@cityofgilroy.org Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 2601:205:4982:7600:6ae1:91a6:1e6f:3dc8 Sent: 12/31/2025 10:30:07 AM Viewed: 12/31/2025 10:40:19 AM Signed: 12/31/2025 10:40:29 AM Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Weston Hill weston.hill@cityofgilroy.org Security Level: Email, Account Authentication (None) Sent: 12/31/2025 10:40:31 AM Viewed: 12/31/2025 10:42:36 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Carbon Copy Events Status Timestamp Pamela Brown pamela.brown@cityofgilroy.org Security Level: Email, Account Authentication (None) Sent: 12/31/2025 10:40:31 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 12/23/2025 5:56:03 PM Certified Delivered Security Checked 12/31/2025 10:40:19 AM Signing Complete Security Checked 12/31/2025 10:40:29 AM Completed Security Checked 12/31/2025 10:40:31 AM Payment Events Status Timestamps September 2, 2025 Attn: Julie Oates City of Gilroy Engineering Department 7351 Rosanna Street Gilroy, CA 95020 Subject: Flashing Beacon knockdown repairs at 3rd St. & Isabella Ave. in the City of Gilroy. Ms. Oates, Cal-West proposes to do the following: 1. Coordinate with City officials as to date and time of project start-up and completion 2. Supply and install one (1) new JSF Flashing Beacon system repairing existing damaged system 3. New system to include one (1) control box with two (2) amber LED flashers and Solar Engine 4. Supply and install one (1) fifteen foot Type 1-B and mounting flange onto existing foundation 5. Supply and install new W11-16 Pedestrian Crossing signs onto new Type-1B pole 6. Supply and install new W16-7 Left/Right down arrow signs onto new Type-1B pole 7. Supply and install all necessary wiring and cabling and harnesses as needed for installation 8. Turn-on and program new JSF Flashing Beacon system as per manufacturers specifications 9. Make all necessary connections as per current City and Cal-Trans Standards 10. Set up proper lane closures to include “Cones” and “Arrow Board” if/as necessary 11. Test and verify proper operations of new JSF Flashing Beacon System 12. Clean up any debris in area associated with Flashing Beacon installation project 13. Contact and communicate with City of job completion Total for this job: $ 9,152.42 CITY OF GILROY CAL-WEST LIGHTING & SIGNAL Authorizing Signature ___________________________ Craig H. Geis Jr. Print Name ___________________________________ Craig H. Geis Jr. President Title ___________________________Date___/___/___ PO Box 612035 ♦ San Jose, CA 95161-2035 Phone: (408) 923-1313 ♦ Fax: (408) 923-1115 ♦ License No. 847901 Attn: Julie Oates City of Gilroy Engineering Department 7351 Rosanna Street Gilroy, CA 95020 Subject: Traficon Traffic Video Detection System replacement at the intersection of: Santa Teresa Blvd & Day Road West Ms Oates, Cal-West proposes to do the following: 1. Coordinate with City forces the time and date of Video Camera installation project 2. Supply and install Isotec RG59U video cable to all corners of intersection 3. Install Isotec RG59U video cable up poles to luminaire mast-arms mounting designation 4. Isotec RG59U video cable to be one piece and un-cut from Signal Cabinet to Video Camera 5. Supply and install three (3) Traficon Flir Video Camera with mounting brackets accordingly 6. Supply and install three (3) Traficon Flir VIP 3D.1 video processor card into existing rack 7. Supply and install all associated internal electronic components within Traffic Signal Cabinet 8. Supply and install 10" LED Video monitor with BNC/RCA connectors and programming keypad 9. Install and program Traficon Video System and turn-on as per intersection phasing 10. Make all necessary connections as per current City and Cal-Trans Specifications 11. Set up proper lane closures to include “Cones” and “Arrow Board” as necessary 12. Test and verify proper operations of video system and vehicle detection 13. Clean-up any debris in area associated with Video installation project 14. Contact and communicate with City of job completion. Total for this job: $ 30,906.16 CITY OF GILROY CAL-WEST LIGHTING & SIGNAL Authorizing Signature ___________________________ Craig H. Geis Jr. Print Name ___________________________________ Craig H. Geis Jr. President Title ___________________________Date___/___/___ PO Box 612035 ♦ San Jose, CA 95161-2035 Phone: (408) 923-1313 ♦ Fax: (408) 923-1115 ♦ License No. 847901 Attn: Julie Oates City of Gilroy Engineering Department 7351 Rosanna Street Gilroy, CA 95020 Subject: Traficon Traffic Video Detection System replacement at the intersection of: Santa Teresa Blvd & Sunrise Drive Ms Oates, Cal-West proposes to do the following: 1. Coordinate with City forces the time and date of Video Camera installation project 2. Supply and install Isotec RG59U video cable to all corners of intersection 3. Install Isotec RG59U video cable up poles to luminaire mast-arms mounting designation 4. Isotec RG59U video cable to be one piece and un-cut from Signal Cabinet to Video Camera 5. Supply and install three (3) Traficon Flir Video Camera with mounting brackets accordingly 6. Supply and install three (3) Traficon Flir VIP 3D.1 video processor card into existing rack 7. Supply and install all associated internal electronic components within Traffic Signal Cabinet 8. Supply and install 10" LED Video monitor with BNC/RCA connectors and programming keypad 9. Install and program Traficon Video System and turn-on as per intersection phasing 10. Make all necessary connections as per current City and Cal-Trans Specifications 11. Set up proper lane closures to include “Cones” and “Arrow Board” as necessary 12. Test and verify proper operations of video system and vehicle detection 13. Clean-up any debris in area associated with Video installation project 14. Contact and communicate with City of job completion. Total for this job: $ 30,906.16 CITY OF GILROY CAL-WEST LIGHTING & SIGNAL Authorizing Signature ___________________________ Craig H. Geis Jr. Print Name ___________________________________ Craig H. Geis Jr. President Title ___________________________Date___/___/___ PO Box 612035 ♦ San Jose, CA 95161-2035 Phone: (408) 923-1313 ♦ Fax: (408) 923-1115 ♦ License No. 847901