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HomeMy WebLinkAboutAgreements - Fischer Compliance, LLC - Amended Contract No. 25PW2056-1 - Expires: 12/31/2025City of Gilroy Agreement/Contract Tracking Today’s Date: Your Name: Contract Type: Phone Number: Contract Effective Date: (Date contract goes into effect) Contract Expiration Date: Contractor / Consultant Name: (if an individual’s name, format as Fischer Compliance LLC Contract Subject: (no more than 100 characters) Contract Amount: (Total Amount of contract. If no $ 49,910 this information is complete:  Date of Contract  Contractor/Consultant name and complete address  Terms of the agreement (start date, completion date or “until project completion”, cap of compensation to be paid)  Scope of Services, Terms of Payment, Milestone Schedule and exhibit(s) attached  Taxpayer ID or Social Security # and Contractors License # if applicable  Contractor/Consultant signer’s name and title  City Administrator or Department Head Name, City Clerk (Attest), City Attorney (Approved as to Form) Routing Steps for Electronic Signature Docusign Envelope ID: 9C4B7D0E-D793-4AAE-9E2A-D9C5A7B37B16 LeeAnn McPhillips Andy Faber Karl Bjarke Kim Mancera TYPE OF PROCURMENT DOLLAR THRESHOLD / SIGNING AUTHORITY /SUPPLIES/ MATERIALS Furniture, hoses, parts, pipe manholes, office supplies, fuel, tools, PPE items, etc… • discretion of staff Payment Method Purchase Card or Payment Request (if vendor does not accept credit cards) • bid/quotation – 3 quotes (verbal or written) • Purchasing Summary form w/ Purchasing Approval • Purchase Requisition Payment Method Purchase Order* • bid/quotation – 3 written quotes • Purchasing Summary form w/ City Administrator Approval • Purchase Requisition Payment Method Purchase Order • • Advertisement • Council Approval • Purchase Requisition signed by City Administrator Payment Method Purchase Order GENERAL SERVICES Janitorial, landscape maintenance, equipment repair, installation, graffiti abatement, service inspections, uniform cleaning, etc… • discretion of staff • May require insurance documents depending on scope/ nature of work Payment Method Purchase Card (if incorporated) Signed Payment Request proprietor or partner) • bid/quotation – 3 quotes (verbal or written) • Purchasing Summary form w/ Department Head Approval • Standard Agreement • Purchase Requisition Payment Method Purchase Order* • quotation – 3 written quotes • Purchasing Summary form w/ City Administrator Approval • Standard Agreement • Purchase Requisition Payment Method Purchase Order • Bid/RFP/RFQ • Advertisement • Council Approval • Standard Agreement • Purchase Requisition Payment Method Purchase Order PROFESSIONAL SERVICES Consultants, architects, designers, auditors, etc... • discretion of staff • Purchase Summary Form w/ Purchasing Approval • Standard Agreement signed by Department Head • Purchase Requisition Payment Method Purchase Order • least 3 consultants • Purchase Summary Form w/ Department Head Approval • Standard Agreement • Purchase Requisition Payment Method Purchase Order • of consultants • Evaluation Spreadsheet w/ City Administrator Approval • Standard Agreement • Purchase Requisition Payment Method Purchase Order • • Advertisement • Council Approval • Standard Agreement signed by City Administrator • Purchase Requisition Payment Method Purchase Order Docusign Envelope ID: 9C4B7D0E-D793-4AAE-9E2A-D9C5A7B37B16 -1- 4845-8215-5540v1 MDOLINGER\04706083 FIRST AMENDMENT TO AGREEMENT FOR SERVICES BETWEEN THE CITY OF GILROY AND FISHER COMPLIANCE LLC. WHEREAS, the City of Gilroy, a municipal corporation (“City”), and Fisher Compliance LLC entered into that certain agreement entitled Agreement for Services between the City of Gilroy and Fisher Compliance LLC, effective on July 8, 2025, hereinafter referred to as “Original Agreement”; and WHEREAS City and Fisher Compliance LLC. have determined it is in their mutual interest to amend certain terms of the Original Agreement. NOW, THEREFORE, FOR VALUABLE CONSIDERATION, THE PARTIES AGREE AS FOLLOWS: Article 1. Term of Agreement of the Original Agreement shall be amended to read as follows: This Agreement will become effective on July 8, 2025, and will continue in effect through December 31st, 2026, unless terminated in accordance with the provisions of Article 7 of this Agreement. Exhibit B (“Scope of Services”) shall be modified to reflect that the City had an already developed Spill Emergency Response Plan (SERP) completed in 2024. Exhibit C (“Milestone Schedule”), Task 3 shall be updated to incorporate new tasks replacing the SERP development, as outlined below: • Task 4.1 – Internal Spill Reporting (Standard Operating Procedures) • Document review, complete onsite review of existing reporting procedures and meet with operations staff to formulate suggested procedures; draft suggested City Standard Operating Procedures; draft suggested SOPs documentation for spill/no spill reports. (12h for a total of $2760 dollars) • Finalize suggested City standard operating procedures (SOPs) documentation for spill/no spill reports (including design work overhead, printing) (8h for a total of $1840 dollars) • Task 4.2 – 2025 SSMP Spill Emergency Response Plan (SERP) Classroom/Hands-on Field Staff Training • Review existing SERP, prepare and complete all hands field staff training (classroom hands-on field trainings, full day, 6 hours, consulting travel expenses and lunch for all staff included). (14h for a total of $3220 dollars) • Complete existing City SERP “gap analysis” memo with suggestions for further improving effectiveness of the existing City SERP following completion of Task 4.2. (Online, Complimentary) Docusign Envelope ID: 5A335219-6473-4749-A7AC-893BC2F1548ADocusign Envelope ID: 9C4B7D0E-D793-4AAE-9E2A-D9C5A7B37B16 -2- 4845-8215-5540v1 MDOLINGER\04706083 • Task 4.3 – Advisory and Consulting Support (as required) (4.5 hours at the contracted rate $230 per hour) 4. Except as expressly modified herein, all of the provisions of the Original Agreement shall remain in full force and effect. In the case of any inconsistencies between the Original Agreement and this Amendment, the terms of this Amendment shall control. 5. This Amendment may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. IN WITNESS WHEREOF, the parties have caused this Amendment to be executed as of the dates set forth besides their signatures below. Docusign Envelope ID: 5A335219-6473-4749-A7AC-893BC2F1548ADocusign Envelope ID: 9C4B7D0E-D793-4AAE-9E2A-D9C5A7B37B16 Andy Faber Kim Mancera Docusign Envelope ID: 9C4B7D0E-D793-4AAE-9E2A-D9C5A7B37B16 Docusign Envelope ID: 9C4B7D0E-D793-4AAE-9E2A-D9C5A7B37B16 Docusign Envelope ID: 9C4B7D0E-D793-4AAE-9E2A-D9C5A7B37B16 Docusign Envelope ID: 9C4B7D0E-D793-4AAE-9E2A-D9C5A7B37B16 Docusign Envelope ID: 9C4B7D0E-D793-4AAE-9E2A-D9C5A7B37B16 Docusign Envelope ID: 9C4B7D0E-D793-4AAE-9E2A-D9C5A7B37B16 Docusign Envelope ID: 9C4B7D0E-D793-4AAE-9E2A-D9C5A7B37B16 Docusign Envelope ID: 9C4B7D0E-D793-4AAE-9E2A-D9C5A7B37B16 Docusign Envelope ID: 9C4B7D0E-D793-4AAE-9E2A-D9C5A7B37B16 Docusign Envelope ID: 9C4B7D0E-D793-4AAE-9E2A-D9C5A7B37B16 Docusign Envelope ID: 9C4B7D0E-D793-4AAE-9E2A-D9C5A7B37B16 Docusign Envelope ID: 9C4B7D0E-D793-4AAE-9E2A-D9C5A7B37B16 Docusign Envelope ID: 9C4B7D0E-D793-4AAE-9E2A-D9C5A7B37B16 Docusign Envelope ID: 9C4B7D0E-D793-4AAE-9E2A-D9C5A7B37B16 Docusign Envelope ID: 9C4B7D0E-D793-4AAE-9E2A-D9C5A7B37B16 Docusign Envelope ID: 9C4B7D0E-D793-4AAE-9E2A-D9C5A7B37B16 Certificate Of Completion Envelope Id: 9C4B7D0E-D793-4AAE-9E2A-D9C5A7B37B16 Status: Completed Subject: First Amendment with Fischer Compliance LLC Source Envelope: Document Pages: 23 Signatures: 7 Envelope Originator: Certificate Pages: 5 Initials: 0 Izabela Cirloganu AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) izabela.cirloganu@cityofgilroy.org IP Address: 66.189.161.134 Record Tracking Status: Original 1/22/2026 9:25:00 AM Holder: Izabela Cirloganu izabela.cirloganu@cityofgilroy.org Location: DocuSign Signer Events Signature Timestamp LeeAnn McPhillips leeann.mcphillips@cityofgilroy.org Administrative Services & HR Director City of Gilroy Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 66.189.161.134 Sent: 1/22/2026 9:55:22 AM Viewed: 1/27/2026 7:11:26 AM Signed: 1/27/2026 7:12:35 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Andy Faber andy.faber@berliner.com City Attorney Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 68.121.158.241 Sent: 1/27/2026 7:12:38 AM Viewed: 1/27/2026 10:49:04 AM Signed: 1/27/2026 10:49:26 AM Electronic Record and Signature Disclosure: Accepted: 1/27/2026 10:49:04 AM ID: 909bc070-8a74-41c7-82ca-7b8fe943fd3e Karl Bjarke karl.bjarke@cityofgilroy.org Interim Public Works Director City of Gilroy Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 66.189.161.134 Sent: 1/27/2026 10:49:29 AM Resent: 1/27/2026 1:04:22 PM Viewed: 1/27/2026 3:17:52 PM Signed: 1/27/2026 3:18:14 PM Electronic Record and Signature Disclosure: Accepted: 7/17/2023 9:05:18 AM ID: 9411fb7a-93ab-48b3-86d1-29618e602711 Kim Mancera Kim.Mancera@cityofgilroy.org City Clerk City of Gilroy Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 66.189.161.134 Sent: 1/27/2026 3:18:17 PM Viewed: 1/27/2026 4:04:02 PM Signed: 1/27/2026 4:04:07 PM Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Stefan Mercer stefan.mercer@cityofgilroy.org Office Assistant City of Gilroy Security Level: Email, Account Authentication (None) Sent: 1/27/2026 4:04:10 PM Viewed: 1/28/2026 8:38:55 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Zinnia Navarro zinnia.navarro@cityofgilroy.org Office Assistant II City of Gilroy Security Level: Email, Account Authentication (None) Sent: 1/27/2026 4:04:10 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 1/22/2026 9:55:22 AM Certified Delivered Security Checked 1/27/2026 4:04:02 PM Signing Complete Security Checked 1/27/2026 4:04:07 PM Completed Security Checked 1/27/2026 4:04:10 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Gilroy (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Electronic Record and Signature Disclosure created on: 6/29/2021 5:07:22 PM Parties agreed to: Andy Faber, Karl Bjarke Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. 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