HomeMy WebLinkAboutAgreement - Silicon Valley Clean Energy Authority - Contract No. 26PW0020 - Signed 2026-02-20Docusign Envelope ID: FE7C84EE-5C23-49A6-B321-1C15F0EA3C1C
SILICON VALLEY CLEAN ENERGY MEMBER AGENCY GRANT PROGRAM
AGREEMENT
THIS AGREEMENT is made and effective on the date of last signature below (“Effective
Date”) by and between the Silicon Valley Clean Energy Authority (“SVCE”), an independent
public agency and City of Gilroy (“Recipient”) In consideration of the covenants, conditions
and undertakings set forth herein, the parties agree as follows:”
1. RECITALS. This Agreement is made with respect to the following facts and purposes
which each of the parties acknowledge and agree are true and correct:
A. SVCE’s Member Agency Non-Competitive grant program (“Program”) will
provide $3M in grants to member jurisdictions to plan and develop decarbonization
demonstration, energy resilience, and engagement projects.
B. Recipient submitted an application for Program funding, attached hereto and
incorporated herein as Exhibit A, for a decarbonization demonstration, energy resilience, and
engagement projects (“Project”). The scope and estimated budget for the Project are
included in Exhibit A.
C. SVCE finds that the use of Grant Funds described herein furthers a public purpose
and meets the goals and objectives established for the Program, and desires to award Recipient
a one-time grant pursuant to the terms of this Agreement.
2. GRANT. SVCE hereby agrees to provide funding to Recipient in an amount not to
exceed $235,178, subject to the provisions of this Agreement (“Grant Funds”). Such Grant
Funds shall be disbursed to Recipient on a reimbursement basis. It is agreed and understood
that the Grant Amount is a ceiling and that SVCE will only reimburse the allowable cost of
services actually rendered as authorized by SVCE at or below the Grant Amount established
herein.
3. REIMBURSEMENT OF GRANT FUNDS. Grant Funds shall be reimbursed pursuant to
the following process:
A. SVCE shall reimburse Recipient for its actual and reasonable costs of
constructing the Project up to the agreed upon Grant Funds.
B. Requests for payment submitted to SVCE shall include: 1) a cover letter in the
agency’s letterhead summarizing the project and requested dollar amount for reimbursement 2)
an itemized list of all expenditures; and 3) supporting documentation that clearly identifies the
expenditure(s) in relation to the scope of the Project set forth in Exhibit A of this Agreement.
Payment requests should be aggregated and submitted after Project completion.
C. SVCE shall process requests for payment and remit payment within 30 days.
D. If, in SVCE’s sole discretion, the request for payment is incomplete, inadequate,
or inaccurate, SVCE may dispute the invoice for reasonable cause and hold all or a portion of the
payment request until all required information is received or corrected. Any penalties imposed
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on the Recipient by a contractor, or other consequence, because of delays in payment or other
breach of the agreement between the Recipient and the contractor are the responsibility of the
Recipient and are not reimbursable under this Agreement.
E. Unless otherwise authorized by SVCE in writing, Recipient shall submit all
documentation of Project completion, including a final request for payment, within sixty (60)
days of Project completion.
F. Final payment of remaining Grant Funds, including any amounts withheld from
previous payments, shall be paid up to the total amount of the actual Project cost, not to exceed
the Grant Funds amount set forth in this Agreement, upon completion of the Project, receipt of
the final report and final request for payment from the Recipient in a form and content
satisfactory to SVCE.
4. USE OF GRANT FUNDS. Recipient shall use the Grant Funds to support the Program as
set forth in Exhibit A. Any use(s) of Grant Funds not contemplated in this Agreement must be
approved in writing by SVCE. This Agreement was awarded to Recipient based on the
application submitted by Recipient with the intention that the awarded funds would be used to
implement the Project as described in Exhibit A. Any substantive deviation during Project
implementation may require reevaluation or result in loss of funding. In no event shall
Recipient’s Grant Funds or scope of work be increased. If Recipient knows or should have
known that substantive changes to the Project will occur or have occurred, Recipient will
immediately notify SVCE in writing. SVCE will then determine whether the Project is still
consistent with the overall objectives of the Program and whether the changes would have
negatively affected the Project ranking during the Grant evaluation process. SVCE reserves the
right to have Grant Funds withheld from Recipient, or refunded to SVCE, due to Recipient’s
failure to satisfactorily complete the Project or due to substantive changes to the Project.
5. TERM. This Agreement shall commence on the Effective Date, and shall remain and
continue in effect until the final Grant Funds are paid to Recipient, unless sooner terminated
pursuant to the provisions of this Agreement. Project completion dates shall not be extended
unless SVCE determines, in its sole discretion, that extenuating circumstances justify an
extension. Projects must be complete no later than December 31, 2028.
6. REPORTING AND RECORDS. Recipient agrees to cooperate with SVCE and provide
requested information, if any, related to the use of Grant Funds and the Project, including for the
purposes of SVCE’s evaluation, measurement, and verification activities for the Program.
Recipient will cooperate in good faith with SVCE or its authorized representative in performing
evaluation, measurement and verification (EM&V) of the Program. Information accessed for
EM&V may include, but is not limited to, onsite verification of Project operation, Program
compliance, and Project records, analysis of facility billing metered data, analysis of data
collected from facility-owned submetering, and collection of supplementary metered data on-
site. All information collected will be held confidentially and will be used by SVCE or its
authorized representative for Program analysis purposes only. Recipient is responsible for
ensuring, through a separate agreement between Recipient and property owner, that property
owner shall cooperate with SVCE to provide any documentation and assist in analysis and
provide access to the Project site at reasonable times, during the construction of the Project and
for a period of up to two (2) years from the completion of the Project. During the course of the
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Project and for three (3) years thereafter from the receipt of the final Grant Funds, the
Recipient agrees to maintain, intact and readily accessible, all communications, data,
documents, reports, records, contracts, and supporting materials relating to the Project, as
SVCE may require. The Recipient agrees to have financial and compliance audits performed
as SVCE may require.
7. LEGAL RESPONSIBILITIES. Recipient shall keep itself informed of all local, State and
Federal ordinances, laws and regulations which in any manner affect those employed by it or in
any way affect the performance under this Agreement. Recipient shall at all times observe and
comply with all such ordinances, laws and regulations. SVCE, and its officers and employees,
shall not be liable at law or in equity occasioned by failure of Recipient to comply with this
Section.
8. PREVAILING WAGES. By accepting the Grant Funds, Recipient as a material term of this
Agreement shall be fully responsible for complying with all California public works
requirements including but not limited to payment of prevailing wage. Therefore, as a material
term of this Agreement, to the extent required by California law, Recipient shall ensure that
prevailing wages are paid, that the project budget for labor reflects these prevailing wage
requirements, and that the project complies with all other requirements of prevailing wage law,
including that Recipient’s subcontractors also comply with all applicable public works/prevailing
wage requirements.
9. PROCUREMENT. At minimum, Recipient shall abide by Recipient’s purchasing
regulations and policies and all California laws and regulations in procuring goods or services
where the costs are eligible for reimbursement under this Agreement.
10. CALIFORNIA PUBLIC RECORDS ACT. Recipient acknowledges that SVCE is subject
to the California Public Records Act (Gov. Code § 7920.000 et seq.). SVCE acknowledges
that Recipient may submit information to SVCE that Recipient considers to be confidential,
proprietary, or trade secret information. Only such information clearly designated in writing
as “confidential” shall be deemed “Confidential Information.” Upon request or demand of
any third person or entity (“Requestor”) for the production, inspection, and/or copying of
Confidential Information, SVCE shall notify Recipient that such request has been made.
Recipient shall be solely responsible for taking whatever legal steps are necessary to protect
Confidential Information and to prevent its release to the Requestor. Without limiting SVCE’s
right to disclose Confidential Information as may be required by law, if Recipient takes no such
action after receiving the foregoing notice from SVCE, SVCE shall be permitted to release
information it deems subject to disclosure.
11. NOTICES. Any notices provided under this Agreement must be in writing and may be
given either by mail or e-mail to the following addresses:
SVCE:
Silicon Valley Clean Energy Authority 333 W. El Camino Real #330
Sunnyvale, CA 94087
Attention: jessica.cornejo@svcleanenergy.org
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RECIPIENT:
City of Gilroy 7351 Rosanna Street
Gilroy, CA 95020
Attention: Mark Johnson
12. INDEPENDENT CONTRACTOR.
A. Recipient shall at all times remain as to the SVCE a wholly independent contractor.
The personnel performing the services under this Agreement on behalf of Recipient shall
at all times be under Recipient's exclusive direction and control. Neither SVCE nor any
of its officers, employees, agents, or volunteers shall have control over the conduct of
Recipient or any of Recipient's officers, employees, or agents except as set forth in this
Agreement. Recipient shall not at any time or in any manner represent that it or any of
its officers, employees or agents are in any manner officers, employees or agents of the
SVCE. Recipient shall not incur or have the power to incur any debt, obligation or
liability whatever against SVCE, or bind SVCE in any manner.
B. No employee benefits shall be available to Recipient in connection with the
performance of this Agreement. Except for the fees paid to Recipient as provided
in the Agreement, SVCE shall not pay salaries, wages, or other compensation to
Recipient for performing services hereunder for SVCE. SVCE shall not be liable
for compensation or indemnification to Recipient for injury or sickness arising out
of performing services hereunder.
13. INDEMNIFICATION; WAIVER. Recipient shall indemnify, protect, defend and hold
harmless SVCE, its elected officials, officers, employees, volunteers, and representatives
from any and all suits, claims, demands, losses, defense costs or expenses, actions, liability
or damages of whatsoever kind and nature which SVCE, its officers, agents and employees
may sustain or incur or which may be imposed upon them for injury to or death of persons,
or damage to property arising out of Recipient’s acts or omissions arising out of or in any
way related to the performance or non-performance of this Agreement. Recipient expressly
waives the provisions of California Civil Code section 1542, which provides: “A general
release does not extend to claims that the creditor or releasing party does not know or
suspect to exist in his or her favor at the time of executing the release and that, if known by
him or her, would have materially affected his or her settlement with the debtor or released
party.” This Section shall survive the terminate of this Agreement.
14. INSURANCE.
A. On or before the commencement of the term of this Agreement, Recipient shall
furnish SVCE with certificates showing the type, amount, class of operations covered,
effective dates, and dates of expiration of insurance coverage in compliance with the
requirements in this Section. Recipient shall maintain such coverage in full force at all
times for the duration of this Agreement, at its sole cost and expense. Nothing herein
shall be construed as a limitation on Recipient indemnification obligations under this
Agreement.
B. Recipient shall maintain the following minimum insurance coverages:
• Workers’ compensation, as required by the State of California;
• Commercial general liability coverage with minimum limits of $3,000,000 per
occurrence and $5,000,000 aggregate for bodily injury and property damage.
ISO
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occurrence Form CG 0001 or equivalent is required;
• Comprehensive automotive liability coverage with minimum limits of $1,000,000 per
accident for bodily injury and property damage. ISO Form CA 0001 or equivalent is
required.
C. Such coverages shall be issued by an insurer(s) licensed to conduct business in the
State of California, with a minimum A.M. Best’s Insurance Rating of A:VII unless
otherwise approved in writing as satisfactory to SVCE. The Recipient may satisfy its
obligations under this Section through self-insurance.
D. The insurance limits required by SVCE are not represented as being sufficient to
protect Recipient. Recipient is advised to confer with its insurance broker to determine
adequate coverage for Recipient.
15. DEFAULT AND TERMINATION. Should an Event of Default occur, SVCE shall provide
a notice of default to Recipient and shall give Recipient at least fifteen (15) calendar days from
the date the notice is sent to cure the Event of Default. If Recipient fails to cure the Event of
Default within the time prescribed, SVCE may, at SVCE’s sole discretion, withhold Grant
Funds not yet disbursed hereunder, require the return or repayment of Grant Funds already
disbursed, and/or terminate this Agreement by written notice which shall be effective upon
receipt by Recipient. “Event of Default” shall mean the occurrence of any one or more of the
following events by Recipient: (a) any false statement, representation, or warranty contained in
this Agreement, the Application, or any other document submitted to SVCE; (b) failure to
comply with applicable laws; (c) a failure to maintain in effect any policy of insurance required
under this Agreement; or (d) a material breach of this Agreement.
16. NON-APPROPRIATION. Recipient acknowledges that SVCE is a public agency. In the
event that sufficient funds for the performance of this Agreement are not appropriated by the
SVCE Board of Directors in any fiscal year covered by this Agreement, this Agreement may be
terminated by SVCE, without penalty, by giving notice to Recipient of such facts and of SVCE’s
intention to terminate.
17. NON-WAIVER. Failure to exercise any right the SVCE may have or be entitled to, in the
event of default hereunder, shall not constitute a waiver of such right or any other right in the
event of a subsequent default.
18. AMENDMENT OF AGREEMENT. No modification, rescission, waiver, release or
amendment of any provision of this Agreement shall be made except by a written agreement
executed by the Recipient and the SVCE.
19. ASSIGNMENT PROHIBITED. In no event shall the Recipient assign or transfer any
portion of this Agreement.
20. GOVERNING LAW. This Agreement shall be governed by the laws of the State of
California. Any legal action brought under this Agreement must be instituted in the Superior
Court of the County of Santa Clara, State of California.
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21. NO THIRD-PARTY BENEFIT. The provisions of this Agreement are for the sole
benefit of the parties hereto and confer no rights, benefits, or claims upon any person or entity
not a party hereto.
22. SEVERABILITY. If any provision of this Agreement is held to be invalid or
unenforceable for any reason, the remaining provisions will continue in full force without being
impaired or invalidated in any way. The parties agree to replace any invalid provision with a
valid provision that most closely approximates the intent and economic effect of the invalid
provision.
23. RECIPIENT'S AUTHORITY. Recipient represents and warrants that (a) it has the power
and authority to enter into this Agreement and to perform its obligations hereunder; (b) the
person who executes this Agreement on its behalf has the necessary authority to bind
Recipient; and (c) neither the execution and delivery of this Agreement nor the performance of
its obligations hereunder will constitute a violation of, a default under, or conflict with any term
of any governance documents or other agreements to which it is bound.
24. COUNTERPARTS. This Agreement may be executed in one or more counterparts, each of
which shall be deemed an original and all of which shall be taken together and deemed to be
one instrument. Faxed and PDF counterpart signatures are sufficient to make this Agreement
effective.
25. ENTIRE AGREEMENT. This Agreement contains the entire understanding between the
parties relating to the obligations of the parties described in this Agreement. All prior or
contemporaneous agreements, understandings, representations and statements, oral or written,
are merged into this Agreement and shall be of no further force or effect. Each party is entering
into this Agreement based solely upon the representations set forth herein and upon each party's
own independent investigation of any and all facts such party deems material.
26. COMMUNICATIONS AND ENGAGEMENT. Recipient agrees that SVCE may use and
publicize information and visual materials (photos, videos, etc.) related to this project, including
(but not limited to) information and visual materials provided in this application, updates, or
follow-up information. Recipient will coordinate in good faith with SVCE on follow- up
activities, such as interviews, outreach coordination, photo or video shoots, requests for
additional information, and the design of educational materials and signage related to the project.
Recipient will work with SVCE to schedule all coordination and activities within a determined
and mutually agreed-upon time frame and understand that refusal or failure to collaborate on
marketing and outreach may result in termination of the funding.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day
and year first above written.
SILICON VALLEY CLEAN ENERGY AUTHORITY
NAME:
TITLE:
DATE: ________________________________
APPROVED AS TO FORM:
NAME:
TITLE:
CITY OF GILROY
By:
Name: Harjot Singha
Title: Interim City Administrator
By:
Name: LeeAnn McPhillips
Title: City Administrator Pro Tempore
[*Note: Signatures of two corporate officers are required for corporations – First signature
must be one of the following: 1) the chairman of the board; 2) the president; or 3) any vice
president. The second corporate signature must be one of the following: 1) the secretary; 2)
any assistant secretary; 3) the chief financial officer; or 4) any assistant treasurer. Signature of
Chief Executive is required for public agencies.]
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Michael Callahan
General Counsel
CEO
2/19/2026
Monica Padilla
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EXHIBIT A
[Attach Grant
Form]
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333 W El Camino Real, Suite 330 | Sunnyvale, CA 94087 | 1-844-474-SVCE
(7823) | SVCleanEnergy.org
2024 SVCE Noncompetitive Member Agency Grant Form
Grant Program Overview
The Silicon Valley Clean Energy (SVCE) Noncompetitive Member Agency Grant program provides
$3.5 Million for SVCE’s thirteen member agencies. Each member agency will be
awarded funding to invest in a project that supports building or transportation
electrification, energy resilience, or community engagement on these topics. The
purpose of this grant is to support each member agency’s clean energy and climate
goals by providing a wide range of project options that align with SVCE’s mission.
Member agencies may split their funding between two projects and may choose to pass
all or part of their funds to a public or community entity that is an SVCE customer for
activities within its jurisdiction. Two member agencies can combine their funds for a
single project if a site serves both jurisdictions. A separate Grant Form must be
submitted for each project. SVCE requires a completed 2024 SVCE Member Agency
Noncompetitive Grant Application Form (“Grant Form”) and an executed Grant
Agreement for each project.
The dates are as follows:
Submit a complete Grant Form by Friday, December 5, 2025.
Please complete the Grant Form and have it approved as required by
the member agency and signed by the member agency’s chief
executive. Please title the email subject “[INSERT AGENCY]
Noncompetitive Grant Application” and send to Jessica Cornejo
[jessica.cornejo@svcleanenergy.org]. Staff will review and ensure it
meets the requirements prior to initiating the Grant Agreement.
Execute the Grant Agreement at the earliest convenience after
Grant Form approval. SVCE’s standard Grant Agreement is
attached at the end of the Grant Form. Upon approval of the Grant
Form, the member jurisdiction will need to accept and complete
SVCE’s Grant Agreement prior to expending any grant funds. Please
complete it and have it approved as required by the member agency
and signed by the member agency’s chief executive and send to
Jessica Cornejo [jessica.cornejo@svcleanenergy.org]. The Grant
Agreement will then be routed to SVCE’s Chief Executive Officer for
final approval and signature.
If Member Agencies do not meet the Grant Form deadline of December
5, 2025, their grant fund allocation will be revoked.
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Funding Distribution by Jurisdiction
Grant funds will be disbursed as reimbursement post-project. Funds for capital
projects must be spent by December 31, 2028. Funds for community
engagement projects must be spent by December 31, 2027.
Grant Goals and Project Eligibility
SVCE's Noncompetitive Member Agency Grants will support the development of
building and/or transportation electrification and/or energy resilience projects
that enhance a municipal or community site. Projects can also include community
engagement and education campaigns that address electrification and climate
change, but this is not required. Project examples include, but are not limited to:
Project Type and Examples
Fleet Electrification (e.g., convert to electric fleet vehicles, install level 2
chargers or direct current fast chargers, install bidirectional EV charger and
purchase compatible bidirectional fleet electric vehicle [EV]1)
Facility Electrification (e.g., remove gas infrastructure and replace
space/water/pool heating with heat pumps, kitchen electrification)
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1 SVCE is collaborating with PG&E on an upcoming Vehicle to Everything (V2X) pilot program. This program
will recruit project partners in SVCE territory with bidirectional charging capabilities (both a charger and a
compatible EV) to participate in a V2X pilot to test out hourly rates, grid reliability, and resilience during
power outages. Member agencies that install bidirectional EV charging station(s) and purchase a compatible
bidirectional EV for their jurisdiction’s fleet may be eligible to receive additional EV infrastructure incentives
from PG&E’s V2X pilot program and to receive financial incentives of up to $2/kWh through the Emergency
Load Reduction Program for reducing electrical loads during grid emergencies. Please contact SVCE if your
jurisdiction is considering applying grant funds to support bidirectional charging or bidirectional fleet EVs.
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Facility & Fleet Resilience (e.g., solar + battery storage, battery added to
existing solar, off-grid EV chargers)
Decarb Demonstration (any of the above examples combined with an
educational component. Remove gas infrastructure and replace
space/water/pool heating with heat pumps, kitchen electrification paired
with an optional community engagement and education plan)
Innovative Community Engagement (e.g., Community Needs Assessment,
resilience hub tours, electric home tours, induction cooktop campaigns,
rebates or incentives for electric appliances)
Solar and Battery Project Requirement
Member agencies understand that to receive grant funds for solar and battery
storage projects, SVCE shall have the first right of refusal to receive attributes
from the project, such as resource adequacy (RA) or other capacity attributes,
and renewable energy credits (RECs). During the procurement process, the
member agency must request that the vendor provide the following information:
Option 1) bid for the project including attributes (vendor gives up right to
attributes) and Option 2) bid for the project without attributes (vendor owns right
to attributes). SVCE will review vendor responses before the member agency
begins contracting with the vendor. If the project is contracted for under Option
1, and if SVCE does not communicate a need to use the project’s RA or capacity
attributes, the vendor may keep the attributes. Member agency understands that
to receive grant funds for solar and battery storage projects, their site may be
required to participate in an SVCE Demand Response (DR) program. If the
member agency is interested in participating in an external DR program, they
must notify SVCE to receive approval. If the member agency has questions on
this requirement, please reach out to SVCE.
Grant Form Terms and Conditions
All parties acknowledge that SVCE is a public agency subject to the requirements
of the California Public Records Act, Cal. Gov. Code section 7920.000 et seq.
Applications submitted are public records subject to public review.
The submission of a Grant Form shall be deemed a representation and
certification by the member agency that it:
Has read, understands and agrees to the information and requirements
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set forth in this Grant Form.
Has the capability to complete the responsibilities and obligations of the
Grant Form being submitted.
Represents that all information contained in the Grant Form is true and correct.
Acknowledges that SVCE has the right to make any inquiry it deems
appropriate to substantiate or supplement information supplied by
member agency.
Will provide any and all documentation related to the Grant Form in a
timely manner. Has disclosed any conflicts of interest.
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This Grant Form does not commit SVCE to enter into a contract or
disburse any grant funds, nor does it obligate SVCE to pay for any
costs incurred in the preparation and submission of forms or in
anticipation of a contract.
The person signing below hereby represents and warrants that they are
signing with full and complete authority to bind the party on whose behalf of
whom they are signing.
Signed: Printed Name:
Harjot Sangha
Date:
1/15/26
Organization
: City of
Gilroy
Title:
Interim City
Administrator
Email Address:
Harjot.Sangha@cityofgil
roy.org
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Grant Form Questions:
Date of Grant Form: 12/5/25 Name of Agency: City of Gilroy Environmental Services
Name and Email of Project
Team: Mark Johnson
Project Name: Gilroy Electric Pickup Fleet Expansion and Depot Charging Upgrade
Email: mark.johnson@cityofgilroy.org Project Address: 250 W 6th St, Gilroy CA 95020
Project Summary- Please briefly describe the project, site, technology (if
applicable), and intended audience.
The City will expand its electric vehicle fleet by purchasing two additional
electric trucks, currently anticipated to be Ford F 150 Lightnings or
comparable alternatives based on availability and fleet needs. The City
will also upgrade charging infrastructure at the City Annex by expanding
from one existing single port Level 2 charger to two dual port Level 2
chargers capable of simultaneously charging up to four vehicles with
managed load sharing. The City’s charging site currently has one
Lightning and one Level 2 charger served by a 100 amp pole. This level
of service is not adequate to support charging for three trucks, so the
project includes upgrading the service and panel using the existing
overhead power with minimal engineering work. The new charger will
provide reliable overnight fleet charging and support daily operations in
Public Works and Environmental Services, while also expanding the City’s
capacity for a future electric fleet vehicle. One of the new electric trucks
will be assigned to Environmental Services to support field work and
community outreach, including climate education and electrification
programs. Beneficiaries include City fleet operators, Environmental
Services staff, and residents who participate in outreach events and
demonstrations tied to the City’s clean transportation goals.
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Project Details – Please explain why your agency has selected this project.
What are you hoping to learn from the project? What information will you be
using to assess the impact of the project? Who will benefit from the project?
The City selected this project to continue the transition of its light duty
fleet from gasoline to electric vehicles and to increase its capacity for
charging electric fleet vehicles. The City already operates one Ford F 150
Lightning and one Level 2 charger. By adding two additional electric
trucks, upgrading the existing charger to two dual port Level 2 chargers
capable of simultaneously charging up to four vehicles with managed load
sharing, and upgrading the service and panel using existing overhead
power with minimal engineering work, the City can reliably charge its
growing electric fleet on site and accelerate progress toward its
transportation electrification and climate goals, consistent with the grant’s
fleet electrification category. Permit costs will be paid by the City as part
of its local match contribution.
Through this project the City aims to evaluate the performance for electric
pickups in municipal work conditions, including range, charging behavior,
maintenance needs, and suitability for different departments. The City
also seeks to learn what level of electrical capacity and charging
configuration is most practical for a small municipal fleet and how to scale
its charging capacity as additional electric vehicles are purchased.
To assess the impact of the project, the City expects to use information
that is already collected through normal fleet operations, such as general
vehicle use, charging activity, and basic operating costs. Where feasible,
staff will look at how the electric trucks perform compared to similar
gasoline pickups, including reliability and day to day suitability for City
work. The City will also use standard fuel and electricity assumptions to
estimate emissions benefits at a planning level.
Beneficiaries include Public Works and Environmental Services staff who
rely on pickups for field work, the City fleet program, which will benefit
from lower operating costs and improved reliability, and Gilroy residents,
who will benefit from reduced vehicle emissions and air pollution.
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This project supports the City’s greenhouse gas reduction and climate action goals in the
Gilroy 2040 General Plan by expanding electric vehicle charging at municipal facilities and
continuing the transition of the municipal fleet toward low/zero emissions and alternative fuel
vehicles. The City already operates one electric Ford F 150 Lightning and one Level 2
charger. Adding two more electric vehicles, upgrading the existing charger to a two dual port
Level 2 chargers capable of simultaneously charging up to four vehicles with managed load
sharing, and upgrading the existing 100 amp service will allow the City to meet new
operational vehicle needs with new electric trucks rather than adding gasoline trucks, and
creates scalable charging infrastructure that supports future fleet electrification.
gasoline burned) and a typical municipal pickup duty cycle of roughly 10,000 miles per year
at about 15 miles per gallon, each gasoline pickup would emit on the order of 5 to 7 metric
Qualitative benefits include reduced local air pollution, quieter fleet operation, and a publicly
visible example of City leadership in the zero-emission space through the use of electric
vehicles during the City’s Environmental Services outreach and climate change programs.
Decarbonization and/or Resilience Benefits - Please describe how this project
supports your agency's greenhouse gas reduction goals or climate action
goals. How will the project deliver immediate decarbonization and/or resilience
benefits? How will it deliver/influence long-term decarbonization and/or
resilience goals? Quantify the impacts, if possible, and discuss the more
qualitative impacts.
Community Engagement (OPTIONAL) – Please outline your agency’s plan to
engage the community for this project. If you are opting to include a
community engagement plan, please include the needed items and activities in
the proposed budget.
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The City will conduct community outreach related to this project through existing
Environmental Services programs and events. One of the new electric vehicles will be
assigned to Environmental Services and will be used at community events, school or
neighborhood outreach activities, and other public facing opportunities as a highly visible
demonstration of fleet electrification and climate change action. Outreach will focus on
explaining the City’s transition to electric vehicles, vehicle charging basics, and the local
air quality and greenhouse gas benefits of fleet electrification. The City is not requesting
grant funds for separate outreach materials or activities beyond the purchase of the
vehicles and charging infrastructure, since these efforts will be integrated into ongoing
work using existing City staff and resources.
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Project Budget – Please provide a detailed budget table of the project’s
activities and how SVCE’s funding will be used. Please list any external
grants, matching funds, and in-kind resources that will be used with the
project. There is no matching contribution required.
The table below summarizes the planning level budget for the City Annex fleet
charging project and shows how SVCE funding will be applied. SVCE funds all
capital and utility costs for the project. The City will cover permitting costs as
in-kind contribution. No other external grants or matching funds are
anticipated.
Project Budget – City Annex Fleet Charging Infrastructure
Budget Item Costs SVCE Grant City Match Total
2 Fleet EV vehicles and 2 Level 2 dual
port EV Chargers $190,000 $190,000 $0 $190,000
Electrical and Utility upgrades $34,000 $34,000 $0 $34,000
Construction and electrical work $10,000 $10,000 $0 $10,000
Permitting $5,000 $0 $5,000 $5,000
Subtotal $239,000 $234,000 $5,000 $239,000
Project Timeline – Please provide a detailed timeline of the project’s
activities and key milestones.
The City will implement the project in a series of planning, procurement,
and construction stages, with completion and close out by December 31,
2028, in line with SVCE program requirements.
Project Timeline – City Annex Fleet Charging Infrastructure
Milestone Target Timing
Grant agreement executed and project kickoff January to May 2026
Design, PG&E coordination, and Annex site planning June 2026 to May 2027
Procurement of fleet EVs and Level 2 equipment June 2027 to December 2027
Electrical upgrades and installation of charging
facilities January 2028 to September 2028
Project completion and SVCE grant close out October to December 2028
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Eligible and Ineligible Project Costs:
Eligible project costs include:
Purchase of technologies that are either listed above or are
alternatives to gas- powered appliances and align with SVCE’s
mission.
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Consultant costs for planning, designing, and construction of the project.
Costs associated with community feedback sessions, outreach and
education events, and marketing materials (e.g., banners, flyers, and
permanent signage).
Fellow or intern. The fellow/intern’s assigned project must produce
a deliverable directly related to decarbonization or complementary
to the proposed project.
Only costs directly related to activities or improvements made within
the jurisdiction are eligible.
Ineligible project costs include:
Solar projects not paired with a battery.
Energy and water efficiency, lighting, and
landscape upgrade. Permit fees.
Permanent staff time.
Engagement activities that only address online engagement (e.g.,
webinars, online surveys).
Physical maintenance costs not related to the project’s
primary purpose of electrification or resilience (e.g., asphalt
and repainting).
Stacking SVCE & External Grants:
SVCE will allow stacking with the 2024 Competitive Member Agency Grant.
The Competitive Member Agency Grant offers competitive funding to each of
the thirteen member agencies to support the development of capital or
engagement projects that support the electrification of member agency public
buildings and/or electric vehicle infrastructure (EVI). If an Applicant is inclined
to stack these two grant programs on a single project, that project must be at
a site that is open to the public and available for demonstration purposes. A
separate grant application for the project must be submitted for both grant
programs. Depending on the applicant pool, additional funds from the
Competitive Member Agency Grant are not guaranteed. SVCE will allow
stacking and matching with regional, utility, state, and federal grants.
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SVCE will not allow stacking with previous SVCE grants, such as the 2020
Community Resilience Grant and the 2022 Decarbonization Demonstration &
Engagement Grant. While previous sites can be considered for this grant, all
proposed work in this application should be a new project.
Please send questions to Project Manager, Jessica Cornejo
[jessica.cornejo@svcleanenergy.org]
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