HomeMy WebLinkAbout03/25/2026 City Council Special Study Session Agenda PacketMarch 25, 2026 | 8:30 AM Page 1 of 3 City Council
Special Meeting
CITY COUNCIL
SPECIAL MEETING AGENDA
COUNCIL CHAMBERS, CITY HALL
7351 ROSANNA STREET, GILROY, CA
95020
WEDNESDAY, MARCH 25, 2026 | 8:30 AM
MAYOR
Greg Bozzo
COUNCIL MEMBERS
Dion Bracco
Tom Cline
Terence Fugazzi
Zach Hilton
Carol Marques
Kelly Ramirez
CITY COUNCIL PACKET MATERIALS ARE AVAILABLE ONLINE AT www.cityofgilroy.org
AGENDA CLOSING TIME IS 5:00 P.M. THE TUESDAY PRIOR TO THE MEETING
COMMENTS BY THE PUBLIC WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE CITY
COUNCIL. Public testimony is subject to reasonable regulations, including but not limited to time restrictions for
each individual speaker. **Please limit your comments to 3 minutes.** The amount of time allowed per speaker
may vary at the Mayor’s discretion depending on the number of speakers and length of the agenda.
Written comments on any agenda item may be emailed to the City Clerk’s Office at
publiccomment@cityofgilroy.org or mailed to the Gilroy City Clerk’s Office at City Hall, 7351 Rosanna Street,
Gilroy, CA 95020. Comments received by the City Clerk’s Office by 1 p.m. on the day of a Council meeting will be
distributed to the City Council prior to or at the meeting and available for public inspection with the agenda
packet located in the lobby of Administration at City Hall, 7351 Rosanna Street prior to the meeting. Any
correspondence received will be incorporated into the meeting record. Items received after the 1 p.m. deadline
will be provided to the City Council as soon as practicable. Written comments are also available on the City’s
Public Records Portal at bit.ly/3NuS1IN.
In compliance with the Americans with Disabilities Act, the City will make reasonable
arrangements to ensure accessibility to this meeting. If you need special assistance to participate
in this meeting, please contact the City Clerk’s Office at least 72 hours prior to the meeting at (408)
846-0204 or cityclerk@cityofgilroy.org to help ensure that reasonable arrangements can be made.
If you challenge any planning or land use decision made at this meeting in court, you may be limited to raising
only those issues you or someone else raised at the public hearing held at this meeting, or in written
correspondence delivered to the City Council at, or prior to, the public hearing. Please take notice that the time
within which to seek judicial review of any final administrative determination reached at this meeting is governed
by Section 1094.6 of the California Code of Civil Procedure.
A Closed Session may be called during this meeting pursuant to Government Code Section 54956.9 (d)(2) if a
point has been reached where, in the opinion of the legislative body of the City on the advice of its legal counsel,
based on existing facts and circumstances, there is a significant exposure to litigation against the City.
Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet
are available with the agenda packet on the City website at www.cityofgilroy.org subject to the Staff’s ability to
post the documents before the meeting.
KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE
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March 25, 2026 | 8:30 AM Page 2 of 3 City Council
Special Meeting
Government's duty is to serve the public, reaching its decisions in full view of the public.
Commissions, task forces, councils and other agencies of the City exist to conduct the
people's business. This ordinance assures that deliberations are conducted before the
people and that City operations are open to the people's review.
FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT
ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A
VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF
AT (408) 846-0204.
If you need assistance with translation and would like to speak during public comment,
please contact the City Clerk a minimum of 72 hours prior to the meeting at 408-846-0204 or
e-mail the City Clerk’s Office at cityclerk@cityofgilroy.org.
Si necesita un intérprete durante la junta y gustaría dar un comentario público, comuníquese
con el Secretario de la Ciudad un mínimo de 72 horas antes de la junta al 408-846-0204 o
envíe un correo electrónico a la Oficina del Secretario de la Ciudad
a cityclerk@cityofgilroy.org.
To access written translation during the meeting, please scan the QR
Code or click this link:
Para acceder a la traducción durante la reunión, por favor escanee el
código QR o haga clic en el enlace:
bit.ly/3FBiGA0
Choose Language and Click Attend | Seleccione su lenguaje y haga clic
en asistir
Use a headset on your phone for audio or read the transcript on your
device.
Use sus auriculares para escuchar el audio o leer la transcripción en el
dispositivo.
The agenda for this special meeting is outlined as follows:
1. OPENING
1.1. Call to Order
1.2. Roll Call
1.3. City Clerk's Report on Posting the Agenda
2. PUBLIC COMMENT
3. CITY COUNCIL STUDY SESSION
3.1. Legislative Agenda and Work Plan
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March 25, 2026 | 8:30 AM Page 3 of 3 City Council
Special Meeting
4. ADJOURNMENT
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City Council Study Session March 25, 2026
Legislative Agenda and Work Plan
Agenda
I. Introductions 8:30 a.m.
II. Goals for Study Session 8:40 a.m.
Review, discuss, and align on the approach and
implementation of the Legislative Agenda and
the Work Plan.
III. Review Selected Council Norms 8:45 a.m.
IV. Work Plan & Legislative Agenda 9:15 a.m.
What is a work plan?
Prioritization Categories
Review Legislative Agenda
Highlights of the Departmental Work Plan
- Public Comment
V. Goal Setting Brainstorm (April 2 Meeting) 11:15 a.m.
VI. Adjourn 11:45 a.m.
Attachments:
A. Gilroy City Council Norms
B. Future Agenda Item Request (FAIR) Policy
C. Prioritization Definitions
D. Completed Legislative Agenda and Workplan Items
E. City Council Legislative Agenda
F. Departmental Work Plan
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Adopted as Council Norms: February 28, 2022
Page 1 of 5
Gilroy City Council Norms
1. Meetings Guidelines:
1.1. Three (3) minutes per public comment per agenda item. Five (5) minutes for applicants,
with two (2) minute rebuttal for applicant. City Clerk will provide a timer. Staff will
make every effort to limit staff reports to five (5) minutes, with opportunity for staff to
elaborate based on Council questions. While the Mayor has the discretion to uniformly
adjust speaking time, it is the goal of the Council to identify at the beginning of the
public comment period the number of speakers present and to set the following time
limits per speaker applicable to items on or off the agenda, keeping in mind that public
comments may also be submitted in writing (see Norm #1.24): Up to ten (10) speakers,
three (3) minutes each; eleven to twenty (11-20) speakers, two (2) minutes each; over
twenty (20) speakers, one (1) minute each.
1.2. Council is encouraged to email questions to staff prior to the meeting. This promotes
clear, available and concise answers.
1.3. Prepare for meetings by reading meeting materials in advance.
1.4. Reveal information gained from contacts.
1.5. Stay focused on the present agenda item.
1.6. Council reports and presentations should be concise and efficient, with a goal of limiting
presentation to three (3) minutes. Council reports are to be focused on the boards on
which a Council Member sits. Only designated Council representatives shall report the
action of any board.
1.7. Follow Robert’s Rules of Order.
1.8. Start all meetings on time.
1.9. Direct questions on the agenda to the City Administrator or the Mayor.
1.10. Public inquiries at meetings will be responded to as directed by the Mayor.
1.11. When meeting with citizens and receiving information, Council should ask if staff has
received and analyzed the new information.
1.12. When a Regular City Council meeting falls on a holiday, that meeting will be moved to
the following Monday, with the exception of the single meeting in July which shall be
held on the first day of the month not a holiday, Friday, Saturday or Sunday.
1.13. A single meeting will be held in the month of July.
1.14. Council Members are encouraged to attend all meetings of the Council and to set the
same attendance example expected of those appointed by the Council to Boards and
Commissions. If a Council Member is unable to attend a Council meeting, they will
notify the Mayor or the City Administrator as soon as reasonably practicable.
1.15. If a Council Member abstains on an item, the Council Member must explain the reason
for the abstention.
1.16. External communication by Council Members during meetings (whether through cell
phones, laptops, or other devices) creates the perception that private communications
are influencing the outcome of decisions. This contradicts Gilroy’s Open Government
Ordinance. If a Council Member must engage in external communication for personal
purposes, the Council Member should excuse themself from the meeting.
1.17. Council Members should not view or interact with social media during meetings.
1.18. During City Council meetings, the Mayor will summarize the thumbs up/down direction
given for the record.
Page 5 of 52
Adopted as Council Agreements: February 7, 2011
Revisions Approved: February 15, 2022
Adopted as Council Norms: February 28, 2022
Page 2 of 5
1.19. Meetings will end at 11:00 p.m. unless a majority of Council Members present vote to
extend the meeting.
1.20. Action style minutes will be taken by the City Clerk for all City Council meetings.
1.21. Notes will be taken for all City Council study sessions and workshops.
1.22. No motion should be made until Public Comment has been closed and Council has had
an opportunity to deliberate on the item.
1.23. Council Members must be in the queue prior to making a motion on an item.
1.24. Written material provided by public members for Council agenda item “public comment
on items not on the agenda” will be limited to 10 pages in hard copy. An unlimited
amount of electronic material may be provided.
1.25. Meetings will be held or adjourned in the name of or in memory of a person only if that
person has accomplishments specific to Gilroy.
2. Adding Agenda Items:
2.1. Any Council Member may propose an item for consideration as an agenda item for a
future meeting by oral request during the portion of the Council meeting designated for
Future Council Initiated Agenda Items. The Council will decide whether to agendize the
item for a future Council meeting.
3. Council Interactions:
3.1. Show respect for differences and community.
3.2. Respect the Open Government process and the majority vote of the Council. Open
Government is about the process, not the outcome.
3.3. Avoid negative non-verbal, judgmental stances, and personal attacks.
3.4. Exercise respect for Council Members, staff, and the public.
3.5. Minimize redundancy.
3.6. Listen attentively.
3.7. Confirm information presented as a rumor.
3.8. Keep a positive tone and body language.
3.9. Follow the Brown Act, including social media communications restrictions.
3.10. Give personal feedback to staff and Council Members privately.
3.11. All quasi-judicial ex parte communications (as defined by Council Policy) or conflict of
interests will be disclosed by each Council Member.
3.12. To respect the independence of our commissions, no Council Member may attempt to
influence any commission or regularly attend commission meetings, except with respect
to a matter that affects the Council Member individually. Regular attendance may be
seen as intimidating or an attempt to use “command influence” even when such is not
the Council Member’s intent. However, Council Members are encouraged to watch
recorded Commission meetings.
3.13. If any Council Member chooses to speak before or to submit written comment to another
elected body or Board of elected officials on any item for which they are not a Council-
appointed representative or for which they are not speaking from an official position of
the Council, such Council Member shall state that they are communicating as an
individual constituent only and shall not reference “Gilroy City Council” or “City
Page 6 of 52
Adopted as Council Agreements: February 7, 2011
Revisions Approved: February 15, 2022
Adopted as Council Norms: February 28, 2022
Page 3 of 5
Council Member” in any written or verbal communications except to identify themself.
Council Members shall be mindful that no matter how many hats they may wear, they
are still perceived by the public as a Council Member.
4. Staff Relations:
4.1. Council Members should be aware that staff responses to an individual Council
Member’s questions may be forwarded to the entire Council.
4.2. Direct questions to the City Administrator and Department Heads. Project -related
questions may be directed to the staff person working to the project. Responses may also
be sent to all City Council Members.
4.3. City Attorney – maximum of one (1) hour of research for individual issues. If more
time is needed, the majority of the Council must approve this extra time.
4.4. Forward any information to the City Administrator as necessary. Do not surprise the
City Administrator or City Council with last-minute information.
4.5. The Council’s focus is policy. The staff focuses on professional execution and technical
knowledge. Council Members shall not provide their own individual technical
comments to City partners or other agencies (e.g. VTA, LAFCO, HSR, etc.), unless
speaking solely as an individual constituent and not as a Council Member.
4.6. Show respect to staff.
4.7. Give as much lead-time as possible.
4.8. The City Clerk will attend all study sessions and workshops of the City Council.
4.9. Council Members, including the Mayor, do not have their own city staff. Council
Members wishing to solicit their own volunteers should represent to the public that all
oversight and decisions regarding such volunteer positions are at the sole discretion of
that Council Member alone.
4.10. Council Members should not contact staff directly to attend or otherwise engage in
events or causes of individual Council Members without the express permission of the
City Administrator.
5. Council Communications:
5.1. Be mindful of each other’s diversity.
5.2. Be supportive and positive with each other.
5.3. When sitting as a representative of the City on another body, represent the City’s
position and seek Council input as necessary by request of future agenda item or asking
the Mayor to agendize same.
5.4. Requests for proclamations should be addressed to the Mayor and the City Clerk.
5.5. Task Forces
5.5.1. At the initial meeting, Council Member will be present and explain the Task
Force’s goals and objectives. The Council Member will also explain that they
are a recommendation body and the Council may revise their final actions.
5.5.2. Staff will create a boiler plate document which will have the place for the goals
and objectives of the Task Force, the norms of the group, and any other
information Council and Staff feel is important.
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Adopted as Council Agreements: February 7, 2011
Revisions Approved: February 15, 2022
Adopted as Council Norms: February 28, 2022
Page 4 of 5
5.6. Press Corrections
5.6.1. If City Council sees first, communicate to the City Administrator. The City
Administrator will then have staff issue a correction.
5.7. When a Council Member endorses a person/position/issue/etc. separate from a position
endorsed by a vote of the City Council, it is a personal endorsement, and not a City
endorsement. Any reference or use of the name “Gilroy City Council” in association
with the individual should be changed to “Gilroy City Council Member”. If a Council
Member wishes a City of Gilroy endorsement, they may request to place the issue on a
future agenda. The Council will then decide whether to take action or not.
5.8. When a Council Member is identified as spokesperson, then only they speak on behalf
of the City Council.
5.9. Legal communications should go through the Mayor or their designee, following legal
review.
5.10. Emergency communications shall follow the Council Emergency Communication
document adopted in 2020.
5.11. No Council Member shall communicate in a manner that appears to come from the City
or city staff or the City Council, or in a manner that suggests a position associated with
the City or with the knowledge of the City Council.
5.12. Council Member elected offices are nonpartisan. No Council Member shall refer to their
city council elected position as being associated with a political party.
5.13. Repeated or serious violation of these norms can be addressed by the Council by censure
of a Council Member, following notice and an opportunity to be heard. This document
formally authorizes the censure remedy to the City Council and allows for the basic due
process protections of notice and hearing.
6. Council Travel and Training / Participation on Outside Boards and
Memberships:
6.1. Council Members will check with the full Council via request under Future Council
Initiated Items when they wish to go to meetings outside “normal” (e.g., League,
assigned outside organization meetings) travel and training and wish the City to pay for
it, such as specialized training and/or meetings of participation groups. If approved for
a future agenda, Council Members will submit a short, written explanation of the request
to the city clerk prior to publication of the preliminary agenda.
6.2. If a Council Member wishes to apply to participate in an outside government
organization that is not part of the current City Council Advisory Committees &
Representatives list, the Council Member will let Council know through a future agenda
item request. If approved, the Council Member will submit a short, written explanation
of the request to the city clerk prior to publication of the preliminary agenda.
6.3. If the primary Council representative to an organization cannot attend, they will contact
the alternate.
6.4. The alternate Council representative can attend the outside organization meeting, even
if the primary is there, to gain experience and knowledge.
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Adopted as Council Agreements: February 7, 2011
Revisions Approved: February 15, 2022
Adopted as Council Norms: February 28, 2022
Page 5 of 5
6.5. If a Council Member must cancel a hotel reservation/registration, or the like, the Council
Member will pay all costs associated with that cancellation. The City Clerk will give
Council Members the cancellation policy of the event/hotel/etc. in advance if possible.
6.6. Any payment for travel and meeting expenses of a Council Member, or reimbursement
thereof, shall be in accordance with the City of Gilroy Travel and Meeting Expense
Policy, last revised on 3/2/2020.
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City of Gilroy
City Council Future Agenda Item
Policy
Adopted: March 4, 2024
Page 10 of 52
Purpose/Background
The purpose of this policy is to establish procedural guidelines for the request of future
Council-initiated agenda items.
Policy
Future Council-Initiated Agenda Items present an opportunity for City Council Members
to request agenda items within the subject matter jurisdiction of the City to be added to
future Council meetings for discussion and potential action. Prior to this policy, Council
initiated agenda items could be requested with a consensus of the Council without
knowledge on the subject or the specific action being asked for before approving the
item to be discussed. To aid in the determination of what items are appointed by
Council to be discussed at future Council meetings, this policy establishes a set of
information to be provided when asking for a future Council agenda item.
All conditions and criteria identified below must be met before a Council-initiated
agenda item may be brought to the Council for consideration.
Items may be placed on the agenda by the Mayor, a majority of a quorum of the
Council, or by the City Administrator.
For items to be added by a majority of a quorum of the Council, the council member(s)
requesting to have an item added to a future agenda must submit a Future Agenda Item
Request Memorandum (FAIR Memo).
Before Submitting a FAIR Memo
Prior to preparing a FAIR Memo, Council Members will consult with the City
Administrator to discuss the topic, to understand from an administrative and operational
perspective the circumstances, planned activities, and other considerations regarding
the matter before submitting the request. After the consultation, a FAIR Memo may be
prepared and submitted to the City Administrator. Any FAIR Memo that is submitted
without the prior consultation shall not be placed on an agenda until such consultation
takes place.
Procedure to Submit and Process a FAIR Memo
• Either an individual or group of two or three Councilmembers may prepare a brief
FAIR Memo outlining a request to create a future agenda item for the Council to
consider at an upcoming Council meeting.
• Councilmembers shall submit FAIR Memos directly to the City Administrator.
• Completed FAIR Memos shall be provided to the City Administrator by noon on
the Tuesday prior to the Council meeting that the memo is intended to be
agendized, to provide time for the City Administrator and City Clerk to process for
the Council packet.
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• To avoid a Brown Act violation, FAIR Memos are not to be shared with
Councilmembers outside of the group who authored a specific memorandum.
• FAIR Memos shall be structured as described below. FAIR Memos shall:
o Not exceed two (2) pages.
o Be focused on the need for a future agenda item without advocating for or
against the merits of the agenda item being requested.
o Contain a brief summary outlining the request and any relevant
background information.
o Contain a fiscal impact estimate.
o Contain a staffing/labor impact estimate.
o Include copies of any resolutions, proclamations, documents and other
associated material that is to be considered as part of the proposed
action.
• The City Administrator will review and determine the compliance of the FAIR
Memo consistent with this policy and the Ralph M. Brown Act (open meetings
law) or provide feedback to the authors.
• The City Administrator will schedule compliant FAIR Memos to be placed on a
Council Meeting agenda within 30-45 days of the request. City staff shall prepare
a brief staff report discussing initial thoughts and considerations about the item,
and to address the fiscal and staff time impact estimates in the FAIR Memo.
Maximum staff time spent on the FAIR Memo shall not exceed an hour.
• Compliant FAIR Memos will be included under the Future Council Initiated
Agenda Items section of the Council meeting agenda, which shall be located
towards the end of the agenda, immediately preceding the City Administrator’s
Report section. There, the City Council may give direction if the item is to be
brought back on a future agenda meeting for discussion and potential action.
Council may direct the City Administrator to agendize the matter for Council
action at least two meetings out, allowing City staff sufficient time to conduct its
analysis and prepare a staff report.
• FAIR Memos that are not compliant with this policy shall be returned to the
submitting Council Member(s) with a description of precisely how the FAIR
Memo does not comply with the policy.
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City Council Study Session March 25, 2026
Legislative Agenda and Work Plan
Priority Definitions
Priority 1 – High Priority – Really need to do. Ramifications if not undertaken.
Priority 2 – Medium Priority – Organizational benefit.
Priority 3 – Departmental Aspiration – Good business practice.
Priority 4 - Other
Page 13 of 52
Legislative Agenda and Department Workplans - FY26 and FY27
Completed or Cancelled Tasks
1 Department or
Division Project Name Project Description
Completed or
Cancelled
Legislative
Agenda Item
1 Finance Develop a Policy to Direct
General Fund Annual Surplus
Towards Park Infrastructure
Investment
Council's workplan item to establish
a separate reserve and related
funding policy for recreation
facilitites. The workplan item was
adjusted to expand and include a
general Capital Infrastrcuture
Reserve (CIR) and funding policy.
Completed Yes
2 Community
Development
Update Accessory Dwelling
Unit Ordinance
Update the ADU ordinance to be
consistent with State law.
Completed Yes
3 Community
Development
Develop Local Amendments
and Findings for California
Building and Fire Codes and
Complete Code Adoption
Develop Local Amendments and
Findings for California Building and
Fire Codes and Complete Code
Adoption.
Completed No
4 Human
Resources/Risk
Management and
Utilities
Update Job Descriptions for
Utility Department Staff
The creation of the new Utilities
Department required the addition of
some new job classifications. The
job descriptions for the new
positions have been completed
along with recruitments to fill the
new positions.
Completed No
5 Utilities Re-establish chemical root
control treatment
This program has been re-
established and is no longer a
priority.
Completed No
6 Utilities Re-start fire hydrant flushing
program
The City has re-started the hydrant
flushing program in conjunction with
valve exercizing to ensure the water
system is able to meet the needs of
the City.
Completed No
3/20/2026 Completed or Cancelled Tasks Page 1
Page 14 of 52
Legislative Agenda and Department Workplans - FY26 and FY27
Completed or Cancelled Tasks
1 Department or
Division Project Name Project Description
Completed or
Cancelled
Legislative
Agenda Item
7 Finance Implementation of GASB
Statement. 101 -
Compensated Absences
GASB 101 establishes a single,
clearer model for accounting and
financial reporting of compensated
absences—such as vacation leave,
sick leave (when it is paid out), and
other paid time-off benefits earned
by employees. City is required to
implement accounting change as
part of FY25 audited financials.
Completed No
8 Finance Transient Occupancy Tax
Compliance Review
An audit of lodging operators’
financial records to verify that the
correct amount of TOT has been
properly reported, collected from
guests, and remitted to the City in
accordance with the City’s
municipal code and TOT ordinance.
Completed No
9 Finance/IT Wi-Fi infrastructure
migration to next generation
technology
Technology upgrade to modernize
wireless network infrastructure
across all City facilities.
Completed No
10 Human
Resources and
Administration
Economic Development
Department Implementation
and Hiring an Economic
Development Director
Hire an Economic Development
Director, and implement the new
department and identify its strategic
tasks to commence.
Completed No
11 Economic
Development
Community Event Subsidy
Program
Establish guidelines and equitably
accessible application, review, and
fund distribution process.
Completed No
12 Police Increase Participation VIP
Program for Spanish
Speakers
Expand Volunteer in Policing (VIP)
participation among Spanish-
speaking residents to improve
cultural representation, trust, and
community-based crime prevention
efforts.
Completed No
3/20/2026 Completed or Cancelled Tasks Page 2
Page 15 of 52
Legislative Agenda and Department Workplans - FY26 and FY27
Completed or Cancelled Tasks
1 Department or
Division Project Name Project Description
Completed or
Cancelled
Legislative
Agenda Item
13 Community
Development
Conduct Southern Gateway
Clean-Up and Ongoing
Monitoring
Dedicate code enforcement clean-
up and blight removal, develop a
project map, and coordinate with
other departments.
Completed No
14 Community
Development
Implement Sites Inventory
Monitoring
Develop a procedure to track sites
inventory projected unit count and
affordability level for both pipeline
and opportunity sites, actual
constructed units and affordability
level, and net change between
projected and actual. If there is a net
loss in capacity, the City will identify
alternative sites to accommodate
the RHNA.
Completed No
15 Community
Development
Implement Pilot Below
Market Rate (BMR)
Preservation Program
Staff and BMR Program
Administrator to monitor deed-
restricted units that have the
potential of converting to market
rate and implement procedures to
carry out the Pilot BMR Program to
preserve at-risk units.
Completed No
16 Community
Development
Conduct Unhoused
Population Education and
Outreach in Collaboration
with Public Agencies and
Community-Based
Organizations
Develop a program to educate the
public on the unhoused population
and homelessness through a variety
of outreach methods, create a
dedicated webpage with information
on unhoused resources and efforts,
and develop printed collateral for
distribution at City Hall and by code
enforcement officers in the field.
Completed No
3/20/2026 Completed or Cancelled Tasks Page 3
Page 16 of 52
Legislative Agenda and Department Workplans - FY26 and FY27
Completed or Cancelled Tasks
1 Department or
Division Project Name Project Description
Completed or
Cancelled
Legislative
Agenda Item
17 Community
Development
Pursue Proactive Actions to
Encourage and Facilitate
Housing for Farmworkers
Pursue a variety of proactive actions
to encourage and facilitate
development and conservation of
farmworker housing, including
coordination with nonprofit
developers, service providers,
employers, and other related
organizations to explore funding and
incentives and to identify specific
development opportunities.
Completed No
18 Police Implement Next Generation
9-1-1
Upgrade the City’s emergency
communications infrastructure to a
Next Generation 9-1-1 platform,
allowing for enhanced functionality
including text, image, video, and
improved location data to improve
emergency response and public
safety outcomes. California OES
cancelled the Next Gen 911 system
project and rollout.
Cancelled No
3/20/2026 Completed or Cancelled Tasks Page 4
Page 17 of 52
City Council Legislative Agenda - FY26 and FY27 12Department or Division Project Name Project Description Status Mandated Priority Estimated Completion Date Estimated Next Milestone Date Next Milestone Description1Administration - Communication and Engagement OfficeCommunication and Support for District-Based ElectionsDetermining the amount and timing of any communications to be undertaken in support of district-based elections.Staff time primarily,City Clerk's Office, Communications and Engagement Staff, IT GIS Support, Public Works for address support, and others as needed; potentially advertisement costs for public outreach material and postage.Yes 1 11/7/2028 3/31/2026 Citywide postcard campaign and social media/Email Express campaign with a focus on districts.2Administration/ City Administrator's OfficeReview the Council Policy on General Fund Investment in Recreation Services and ProgramsThrough the use of a consultant, conduct an assessment on the Recreation Division to address questions related to aquatics services, the General Fund contribution, user fees, and staffing, triggering the full assessment of the division.Staff time and contract costs, which will be appropriated once the bids are received and an award is issued by the Council. Consultant's assessment will inform on many Council questions/concerns regarding Recreation, and information to consider for the General Fund investment policy.No 2 6/30/2027 4/6/2026 Council action to award a consultant contract to conduct the study.3Administration & Community DevelopmentConsideration of Revising the Tobacco Ordinance and a Moratorium on New Tobacco Retailers During Revision ProcessUpdate the Zoning Ordinance and Tobacco Retailer Permit sections of the Gilroy City Code regarding regulating smoke shops and density of tobacco retailers allowed.Developed and received Council adoption of an urgency interim ordinance to prohibit the issuance of any new tobacco retailer permits citywide. Currently drafting a potential zoning amendment and drafting an ordinance to amend the tobacco retailer permit section of the City Code. No 2 6/15/2026 4/20/2026 Tobacco Retailer Permit Direction to Council (4/20/2026); Zoning Ordinance update to Planning Commission (5/7/2026).4Administration/ City Attorney Review of Campaign Finance Laws/Contribution Limits and Enforcement OptionsProvide information as requested by the City Council Staff is reviewing information previously provided to Council from the City Attorney's Office to return to Council with a report.No 3 5/4/2026 5/4/2026 Provide a report and receive any Council direction.5Administration - City Administrator's OfficeEvaluate the Annexation of Gilroy Sports Park City Administrator's Office to evaluate the annexation of the Gilroy Sports Park. If evaluation determines to proceed, direct Community Development Department to apply to LAFCO for annexation.Staff time will be required from Administration to evaluate the annexation, and Community Development for completing the application if determination is to proceed.No 3 6/30/2026 6/30/2026 City Administrator's Office determination if to proceed with annexation.6Community Development Develop a City Policy on a Regional Approach to Housing/Unhoused ChallengesDevelop a City policy for Council consideration regarding the City's efforts towards regional approaches to address housing and unhoused challenges.Policy is currently being drafted for Council consideration. No 2 10/31/2026 10/31/2026 Presentation of proposed policy to Council.7Community Development Climate Action Plan Develop and adopt a climate action plan to help implement the 2040 General Plan.The project is underway with the consultant on board. The project includes both the CAP and the VMT/GHG Legislative Agenda item below.Yes 1 6/30/2027 4/30/2026 Complete Community-Based Organizations and Technical Advisory Group Meetings.8Community Development Develop Vehicle Miles Traveled (VMT) Policy and Transportation Demand Management (TDM) MeasuresDevelop a Citywide VMT Reduction Policy/TDM Guidelines and a GHG Reduction/Climate Action Plan will help the City implement the Gilroy 2040 General Plan and develop a detailed, strategic framework for measuring, planning, and reducing GHG emissions and addressing related climate vulnerabilities, including streamlining project review for applicants' CEQA compliance.Staff time and additional funding for associated work were identified for these components of the larger project, in conjunction with the awarded Caltrans grant, to complete the project. The project is underway and simultaneous to, and interdependent with, the Climate Action Plan item above.Yes 1 6/30/2027 4/30/2026 Complete Community-Based Organizations and Technical Advisory Group Meetings.9Community Development Develop Affordable Housing Policy/OrdinanceDevelop a policy and/or ordinance relating to affordable housing.Staff has been participating in the development of a Regional Grand Nexus Study with the Santa Clara County Planning Collaborative to develop new affordable housing policies to be applied to new development.Yes 1 3/31/2027 9/30/2026 Report and draft framework to the Council for direction.10Finance Evaluate the City's Transient Occupancy Tax Council's workplan item to review and adjust City's existing TOT rate, which is one of the lowest in the County, and pursue it as a ballot measure at the November 2026 ballot.Drafting the staff report and related materials/resolutions calling the election and placing the initiative on the ballot. Coming before Council in April 2026.No 1 6/30/2026 4/20/2026 Adoption of the resolution calling for the election and submitting to voters the ballot measure for TOT rate increase and related actions.3/20/2026Legislative AgendaPage 1Page 18 of 52
City Council Legislative Agenda - FY26 and FY27 12Department or Division Project Name Project Description Status Mandated Priority Estimated Completion Date Estimated Next Milestone Date Next Milestone Description11Fire Conduct Fire Service Evaluation Complete a comprehensive Fire Service Evaluation to assess staffing levels, deployment models, response-time performance, station locations, Fire Apparatus work loads, and long-term capital and operational needs. The evaluation will provide a data-driven roadmap for future service delivery.Scope clarification underway based on prior LAFCO recommendations and Council direction. Next step is Council review of scope and options; any further study remains unfunded pending policy direction.No 2 6/30/2028 6/30/2027 Present scope, background, and options for the Fire Service Evaluation to City Council for policy direction on whether to proceed with a staff-led assessment and/or consultant-supported study.12Police Police Department Service Level Evaluation and Strategic PlanConduct a comprehensive three-year strategic plan and operational needs assessment to evaluate staffing levels, patrol deployment, beat structure, workload demands, future service expectations, and current and future facility needs, capacity, and infrastructure requirements assessment.Consultant support (CA POST) for staffing study, TBW (Team Building Workshop), data analysis tools, and leadership facilitation time.No 2 12/31/2028 3/5/2026 Department Team Building Workshop will be completed on 3/5/26. Next milestone - POST Staffing Studying and target study completion by Q4 2027.13Public Works Beautification Efforts for Gilroy Gateways - Highway 101 and MontereyThis action would beautify the cloverleaf area at the 101/Monterey Road South interchange with median enhancements extending to the Sports Park entrance.No work has commenced to date. Confirmation of scope and funding of conceptual design needed. No 2 7/31/2028 10/31/2026 Report to Council to receive more specific direction and funding identification.14Public Works Highway Cloverleafs/Interchange Maintenance ResponsibilityHwy 101 cloverleafs are currently maintained by Caltrans. The City Council indicated an interest in assuming maintenance responsibilities in an effort to improve these gateway locations. No work has commenced to date. No discussions with Caltrans has commenced. Staff will be seeking confirmation of continued interest in taking on additional maintenance obligations and liability. No 2 1/1/2028 10/31/2026 Council agenda item to seek further direction on this task.15Public Works Update the Parks and Trails Master Plan This project will develop a Parks and Recreational Trails Master Plan to guide City staff on the life cycle, needs, and replacements for Parks facilities. Funding for a consultant and public outreach is committed. No 2 2/28/2028 6/15/2026 Award of contract for consultant services.16Public Works Downtown/ Rule 20A Undergrounding This project will underground a total of five poles and associated overhead utilities along Monterey Street between 8th and 10th Street utilizing banked PG&E Rule 20A credits.The City adopted a Utilities Undergrounding District which preserves current Rule 20A credits. Rule 20A program is being phased out and no new credits are being earned by cities. Credits typically equal approximately 50 cents on the dollar. Additional City funding will likely be required to implement.No 2 12/30/2032 7/1/2026 Meet with PG&E Rule 20A staff to confirm 20A credit balance and process to move forward with the City undergrounding project.3/20/2026Legislative AgendaPage 2Page 19 of 52
Department Workplans - FY26 and FY2712Department or Division Project Name Project Description Status Mandated Priority Estimated Completion Date Estimated Next Milestone Date Next Milestone Description1 Public Works Develop Track 2 Program to Meet State Trash Stormwater RequirementsDevelop, implement, and manage the City’s compliance program for the Statewide Trash Amendments under the municipal stormwater (MS4) permit.Staff is proceeding with small trash capture devices to meet December 2026 requirement. Concurrently staff will working to hire a consultant to assist in developing a Track 2 path for the remaining State mandates. Yes 1 12/2/2030 7/31/2027 Return to City Council with recommended Track 2 plan for full compliance. 2 Administration - City Clerk Implement District-Based Elections Working with the County Registrar of Voters to complete implementation steps for district voting.Staff Time and GIS Support. Yes 1 11/7/2028 3/31/2026 Citywide postcard campaign and social media/Email Express campaign with a focus on districts.3 Fire Work with the Santa Clara County Fire Department to update Service AgreementConduct a comprehensive review and update of the existing automatic/mutual aid and boundary-drop service agreement with County Fire. The update will improve response efficiency, incorporate AVL-based closest-unit dispatch, clarify cost-sharing, and modernize operational expectations.Draft agreement is under review by Santa Clara County legal. Timeline remains dependent on external legal feedback; staff will continue coordination and revisions once comments are received.Yes 1 7/1/2028 6/30/2026 Receive Santa Clara County legal comments and complete Gilroy revisions to the draft service agreement.4 New Public Works Complete Regulatory Sign Assessment ProjectThe last street and regulatory sign inventory was completed in the spring of 2018. Staff intends to initiate work on updating the comprehensive regulatory sign assessment and replacement program. There are new requirements for regulatory signs, including retroreflectivity.Staff will be seeking funding in the next biennial budget for this project. Yes 1 6/30/2028 6/30/2027 Secure funding for study in Biennial Budget. 5 Finance/IT Migration of City's domain to Gilroy.gov Transition the City’s official website and related digital services to a verified .gov domain through the federal DotGov Program administered by the Cybersecurity and Infrastructure Security Agency and the General Services Administration.The City has secured the Gilroy.gov domain. The project is planned to commence in FY27.Yes 1 6/30/2028 1/1/2027 Commencement of the project in Q3 of FY27. 6 Community Development Update Zoning Code and Zoning Map (including noise impacting residential properties and drive-throughs near residential areas)Update the Zoning Code to be consistent with the General Plan, and include noise impacting residential properties and drive-through residential areas, and State mandates.Staff is currently preparing the potential scope of work for the procurement of consultant services.Yes 1 12/31/2027 9/30/2026 Consultant on board.7 Community Development, Public Works, and FinanceConduct Focused and Citywide Fee Studies A focused fee study will be conducted for Community Development and Public Works, as well as provide the next update on the citywide user fee study.Community Development's fee study is underway. The other two are in the scope of work/RFP process.No 1 7/1/2027 12/31/2026 Completion of the project (CDD) (12/31/26);Develop scope and hire a consultant to prepare studies (PW) (7/1/26);Conduct an RFP to select a consultant to conduct the user fee study (Finance) (6/30/26).8 Administration/ Communications and EngagementEnhance Website Accuracy and Usability Review the City's webpages for accuracy and search engine optimization, commencing with the most regularly accessed pages, and as other pages are updated or added to the site.This is an internal staff project, and no outside resources are anticipated. The project is already underway.No 1 6/30/2027 7/31/2026 Commencement of new trainings and update requests.9 Public Works Complete the Update to the Traffic Circulation Master Plan, nexus study and Update of Transportation Impact Fee(s)The TCMP update will include an evaluation of recommended transportation improvement projects based on the City of Gilroy 2040 General Plan and 2050 Travel Demand Model. The project also includes preparation of a Traffic Impact Fee (TIF) Study to develop an updated Traffic Impact Fee Program that complies with California Government Code Section 66000 et seq. (i.e., the Mitigation Fee Act), also known as AB 1600.Consultant work has commenced. No 1 3/30/2027 6/30/2026 Complete draft traffic circulation master plan.3/20/2026Department WorkplansPage 1Page 20 of 52
Department Workplans - FY26 and FY2712Department or Division Project Name Project Description Status Mandated Priority Estimated Completion Date Estimated Next Milestone Date Next Milestone Description10 New Public Works School Zone Speed Limit Reduction Project The City is planning to reduce speed limits in school zones from 25 MPH to 15 or 20 MPH per AB 382. City staff is preparing an Ordinance which is required to proceed with the speed limit reductions. Staff is initiating evaluation of all public schools. Staff will present a Resolution to the City Council recommending sped limits for streets within school zones. Installation of new signage is setimated to be completed Citywide by 12/31/1026.No 1 12/31/2026 4/20/2026 Introduce ordinance providing for the City to establish lower speed limits in school zones without speed surveys.11 New Economic Development Surplus Land Act Notice of Availability and Good Faith Negotiation Process for 4 City Owned Real PropertiesProperties were formally declared surplus and Notice of Availability was issued on 12/1/2025. Two entities submitted notices of interest within the statutory timeframe. The good‑faith negotiation period is required to determine whether mutually acceptable terms can be reached. Coordinating with Community Development.- If Council advances: funds for RE consultant/services needed for appraisal(s) and DDA work.- If Council does not advance: no additional resources needed specific to this process (see SLA Strategy item).Yes 1 7/31/2026 5/4/2026 Proposals to be reviewed in 5/4/2026 Council meeting closed session.12 Human Resources/Risk ManagementComplete Labor Agreements with AFSCME, Local 101 and Gilroy Fire, IAFF, Local 2805Work on these labor negotaitions will begin in early 2026 with a goal to be concluded on or before 6/30/26 when current MOUs expire.Have legal and technical resources avaialble. Yes 1 6/30/2026 4/30/2026 Begin the official negotiations process.13 New Finance/IT SB707 - Teleconferencing Capabilities Procure and implement technology to comply with the recently enacted SB707 to provide teleconferencing capabilities for Council meeting.IT team has procured the necessary equipment and professional installation services and work is scheduled to be completed in the Chambers by end of March, followed by testing and completion by end of April 2026.Yes 1 6/30/2026 4/30/2026 Installation and testing of the procured equipment in the Council chamber's A/V room.14 Public Works Civic Center Master Plan The Civic Center Master Plan will examine the City facilities within the City Hall complex area, to determine their remaining useful life, identify replacement costs, and identify a phasing plan for implementation.City Council is scheduled to review the recommended Civic Center Master Plan in late Spring/early Summer 2026 and vote to adopt or reject. If adopted, support from the Finance Department, and the City's financial advisors, will be needed to help determine best financing path for the development.No 1 6/1/2026 5/1/2026 Address public comment on EIR and finalize Master Plan.15 Community Development Partner with Santa Clara County and Housing Authority on 8th and Alexander Affordable Housing DevelopmentContinue partnership with Santa Clara County Office of Supportive Housing regarding development of affordable housing at the property at 8th and Alexander, including conducting community engagement and working on the City’s procedures and priorities for the site.Staff will develop the structure for the project and procedures, as well as assist in community outreach and project planning. Staff has been working with Santa Clara County on this project, including monthly meetings.No 2 12/31/2030 11/30/2026 Completion of community outreach.16 Fire Evaluate Options for Emergency Medical Dispatching (EMD)Evaluate and determine the most effective and sustainable model for Emergency Medical Dispatch (EMD) for the City of Gilroy, including assessment of internal vs. contract EMD, CAD interoperability, medical protocols, and alignment with Santa Clara County EMS System requirements.County EMD cost and service model under review. Staff is evaluating operational, financial, and integration impacts, including FY27 budget needs; any alternative model would require future direction and funding.Yes 2 7/1/2028 4/20/2026 Fire looking for budget amendment for County EMD services for FY27.17 New Economic Development South County Workforce Development Collaborative Build a coordinated South County workforce ecosystem that aligns education, industry, and community partners to create clear, equitable Career Technical Educatin (CTE) pathways for high school students and accessible livable-wage career pipelines for young adults (18+) in South County (Gilroy, San Martin, Morgan Hill). Focus: industries with strong local demand, upward mobility, and regional investment.Status: Underway; staff joined for 2nd meeting (planning stage).Resource Needs: Potential need for additional funds to leverage professional service agreements with private sector partners for program development or expansion.No 2 6/30/2028 6/30/2026 Asset mappimg completed; initial program(s)/project(s) identified.18 Community Development Create Density Bonus Implementation ProceduresAmend the Density Bonus ordinance to add implementing procedures such as application and review requirements and decision-making criteria.Staff is currently preparing the potential scope of work for the procurement of consultant services.Yes 2 12/31/2027 9/30/2026 Consultant on board.19 Community Development Develop ADU Awareness/Marketing Program and Possible GrantsDevelop ADU awareness/marketing program and possible grants to encourage more ADU production.The ADU ordinance update has been completed. Staff has developed ADU resources, including websites.No 2 12/31/2027 12/31/2026 ADU workshop in 2026.3/20/2026Department WorkplansPage 2Page 21 of 52
Department Workplans - FY26 and FY2712Department or Division Project Name Project Description Status Mandated Priority Estimated Completion Date Estimated Next Milestone Date Next Milestone Description20 Finance/IT Develop a GIS Program Roadmap/Strategic PlanDevelop a strategic roadmap to guide the growth and governance of the City’s Geographic Information Systems (GIS) program. Staff to develop the RFP with departmental input to define the scope based on the needs.No 2 12/31/2027 9/30/2026 Conduct an RFP to select a consultant to assist with development of the plan.21 Economic Development Business Attraction, Retention and Expansion Program DevelopmentDevelop approaches, programs, and strategic partnerships to enhance Business Attraction, Retention and Expansion (BARE); develop outreach and marketing collateral and build out additional online resources. Work with Community Development on time-cost-certainty incentives.Research underway; linked in part to economic development strategic plan data update and plan analysis.No 2 7/1/2027 6/30/2027 Completion of the EPS Economic Data Report linked to the 2019 Economic Development Strategy Plan data update.22 Community Development Prepare Historic Resources Inventory Update Update the Historic Resources Inventory to help with CEQA review by identifying, evaluating, and protecting buildings, structures, districts, sites, and objects significant to Gilroy’s cultural heritage. It will also assist in expediting the Mills Act Application review process.Staff is gathering available data and will evaluate it to prepare the update.No 2 6/30/2027 12/31/2026 Review currently available historic data in compliance with California Office of Historic Preservation recommendations.23 Community Development Research Options for Code Enforcement Staffing/ResourcesEvaluate options and funding scenarios for code enforcement staffing and resources for ongoing service enhancements.Staff will research options for code enforcement staffing and resources for various levels of service and delivery models, and then present the options to Council.No 2 6/30/2027 3/31/2027 Presentation of options to Council.24 Community Development Evaluate Staffing/Resource Needs and Service Delivery Model for Development ServicesReview operations and staffing to evaluate service delivery models and enhance customer service and efficiency, with a special focus on plan review functions.Staff will research service delivery models and develop recommendations.No 2 6/30/2027 3/31/2027 Presentation of options to Council.25 Human Resources/Risk ManagementUpdate the City's Employer-Employee Relations Resolution to Incorporate New State LawsAlign city resolution with state law. No additional resources needed. No 2 6/30/2027 6/30/2026 Introducing item through upcoming negotiations process.26 Human Resources/Risk ManagementUpdate Human Resources Rules and RegulationsComplete legal and organizational updates to the Human Resources Rules and Regulations.No additional resources needed. Legal review has been completed. Internal review in process.No 2 6/30/2027 6/30/2026 Introducing item through upcoming labor negotiations process.27 Finance Financial Transparency Portal Staff workplan item to review and implement a better, streamlined method of providing budget/financial information/updates.Staff are actively evaluating current ERP's offering, then will evaluate third-party solutions avialable that meet the City's needs.No 2 6/30/2027 7/30/2026 Evaluate and identify the best available option within or integrating with the existing ERP system.28 Finance/IT Upgrade of Production Storage System EquipmentUpgrade the City’s primary production data storage infrastructure to replace aging equipment and improve system performance, reliability, security, and capacity.Project budgeted in FY27 and will be commenced after July 1. It will include identifiying the storage systems to be upgraded followed by procurement and installation.No 2 6/30/2027 7/1/2026 Commencement of the project in Q1 of FY27 as budgeted.29 Economic Development Visit Gilroy Tourism Business Improvement District and Welcome Center ContractTBID expires 12/31/2027; reviewal process to be heard by Council before July. Working with Finance on the assessment components.Welcome Center contract expires 6/30/2027. TBID petition and resolution of intention underway.Welcome Center contract renewal not started.No 2 6/30/2027 6/15/2026 Revised scope of work confirmed.30 Community Development Update Neighborhood District Policy Revise the Neighborhood District Policy so that the City does not rely on the Residential Development Ordinance (RDO) and is consistent with Neighborhood District target densities in the 2040 General Plan. The Policy will also implement affordable housing standards adopted by the City, including levels and terms of affordability.Staff has been participating in the development of a Regional Grand Nexus Study with the Santa Clara County Planning Collaborative to develop new affordable housing policies to be applied to new development.Yes 2 3/31/2027 9/30/2026 Report and draft framework to the Council for direction.31 Community Development Procure and Implement New Software for Integrated Environmental Health Inspection and CompliancePurchase and implement a new software update with enhancements for fire and hazardous materials inspections, the CUPA program, and integration with the City's GIS, land management, and financial enterprise systems.The contract has been awarded. Significant staff time in Fire Inspection, Hazardous Materials, and Pre-Treatment Division, as well as CDD Administration, Finance, and IT will be needed to implement the software update, in addition to the software platform's implementation team.No 2 12/31/2026 4/30/2026 Implementation Team kickoff meeting.3/20/2026Department WorkplansPage 3Page 22 of 52
Department Workplans - FY26 and FY2712Department or Division Project Name Project Description Status Mandated Priority Estimated Completion Date Estimated Next Milestone Date Next Milestone Description32 New Economic Development Special Event Ordinance, Event Guidelines and Administrative PoliciesUpdate the Ordinance and establish guidelines and/or administrative policies to stabilize costs/fiscal impacts; updated applicaiton and review process for consistency and clarity; review fee assessment. This is a multi-departmental effort (Public Works, Parks, Police, Fire, Community Development) coordinated through Economic Development.Underway. No 2 12/31/2026 6/1/2026 Special Event Working Group set routes for races/parades, and off-limits city streets. special evetn staffing matrix and confirmation of processes for charging for cost of services.33 New Public Works Create Comprehensive Vehicle Replacement ScheduleThis project includes the development of a vehicle replacement program that tracks vehicle maintenance records, mileage and assist with establishing vehicle and large equipment lifecycle.Staff has identified a program and will be seeking funding from the City Council to purchase the software and program implementation and management. Staff will be gathering data on fleet and large equipment to expedite effort. No 2 12/31/2026 7/1/2026 Obtain funding and acquire software.34 Finance/IT Internet Redundancy Implementation Staff workplan item to secure backup internet service to provide redundancy, as the City has transitioned to cloud-hosted systems that rely heavily on the internet. Staff has identified a backup internet service provider that relies on a separate fiber network from the City's primary internet provider's fiber network. Next step is to procure the equipment and professional services to configure the network.No 2 12/31/2026 9/30/2026 Equipment procurement, and professional services consultant selection for advanced network configuration.35 New Economic Development / PoliceUpdate Food Truck Ordinance; Update or Establish Administrative Policies and ProcessesStudy session to review pilot program and get feedback for ordinance revision. Update the Ordinance, establish permit processing procedures, and guidelines and/or administrative policies. May = study session; August = draft ordinance; September = ordinance adoption. This is a multi-departmental effort coordinated by ED.Underway. Cross-departmental effort requiring staff time/coordination with PD, ED, and potentially PW and CD.No 2 11/1/2026 5/18/2026 Council study session.36 New Administration/ City Administrator's OfficeConsolidate Leases and Partner Agreements Review lease agreements assigned for compliance, operational streamlining, and alignment with City goals. Many operating on month-to-month leases overseen by multiple departments. Need process and oversighrt streamlining. Consider a nonprofit subsidy rate. Primary lease managers: Finance and Facilities.May be consolidated into new Assistant City Administrator role. Potential resource needs include funds for real estate consulting services to assess fair market value, rent terms, etc.No 2 9/1/2026 None identified. Not applicable.37 Administration/ City Administrator's OfficeCustomer Service Enhancements (Service Level Expectations - GilroyConnect)Develop expected timeframes for meeting service requests from GilroyConnect (SeeClickFix).Staff time only. No 2 8/31/2026 5/15/2026 Completion of benchmarking analysis.38 Economic Development Chamber of Commerce Contract Renegotiate and develop new scope of work (contract expires 6/30/2027). Contract currently reimbursement based for tangible items; potentially move to include more specific small business and workforce development programs.None for remainder of current contract. Potential need for additional funding for new program development for next phase professional service agreement (est. +/- $50k in addition to current contract amount).No 2 8/31/2026 5/1/2026 Commence contract discussions with the Chamber.39 Community Development Create and Implement Downtown Plywood Storefront OrdinanceCreate an ordinance incorporating the Downtown Committee's recommendations as well as stakeholder input, for managing plywood-covered storefronts in downtown. Staff will hold an in-person and virtual property and business owner's meeting to receive input and feedback on the potential regulation options. Upon completion of the input meeting, staff will prepare the terms of a draft ordinance for Council direction.No 2 7/31/2026 5/31/2026 Convene a stakeholder meeting.40 Community Development Create and Implement Downtown Vacancy OrdinanceCreate a vacancy ordinance for downtown incorporating the Downtown Committee's recommendations as well as stakeholder input.This task will run concurrently with the Plywood ordinance item above. Staff will hold an in-person and virtual meeting with property and business owners to receive input and feedback on potential regulatory options. Upon completion of the input meeting, staff will prepare the terms of a draft ordinance for Council direction.No 2 7/31/2026 5/31/2026 Convene a stakeholder meeting.3/20/2026Department WorkplansPage 4Page 23 of 52
Department Workplans - FY26 and FY2712Department or Division Project Name Project Description Status Mandated Priority Estimated Completion Date Estimated Next Milestone Date Next Milestone Description41 New Economic Development Economic Development Strategic Plan Data Update and 2019 Plan AnalysisWorking with EPS (2019 Place Based Economic Development Strategic Plan authors) to update data. Staff to review and identify pottential updates to the strat plan for current market relevancy and to identify areas needing deeper research. Status: underway. Interim informaiton under review; final information expected by May.Resource Needs: None for this phase. No 2 6/30/2026 5/1/2026 EPS updates/report completed.42 Utilities Develop a Comprehensive Citywide Sewer Line Flushing ProgramThe City's network of sewer collection lines requires periodic flushing to prevent blockages and ensure wastewater is safely and efficiently moved to the Treatment Plant. This project is to establish a flushing program, in the form of a written standard operating procedure, that meets industry standards and the City's specific needs. It will involve a systematic approach to flushing lines on an annual basis with focus on problem areas.Currently, flushing is a regular maintenance activity for the sewer crews. A City-wide approach is being used with an understanding that certain areas of town, like the downtown, need more attention. This method is working, however, a formal standard operating procedure should be established. No 2 6/30/2026 The flushing program has been established. A formal Standard Operating Proceedure will be adopted by the Department by June 30, 2026.43 Finance Implement Utility Customer Water Usage Reports and PortalAn online customer platform that allows customers to monitor water usage, manage accounts, and access conservation information in real time. The portal is configured and is undergoing user acceptance testing, followed by additional staff training in April, prior to going live.No 2 6/30/2026 5/1/2026 Go-live is currently scheduled for May 1, 2026.44 Economic Development Gilroy Entrepreneur Encouragement Program Develop a Gilroy Entrepreneur Encouragement program with resources and links to sources of expertise for Gilroy residents seeking to open a Gilroy based business.Not Started. Resource needs include a program operating budget, seed funding for startup grants, funds to support mar-comm and other consulting needs if in-kind support not available. Dedicated staff person (0.5 FTE) would be ideal, or could contract this service out. Would require cross departmental coordination.No 3 6/30/2027 5/31/2026 Review of final strategic plan data update and plan analysis report and recommendations.45 Community Development & Public WorksPrepare Station Area Visioning Study and Develop Station Area Plan in Collaboration with California High Speed Rail Authority and Valley Transportation AuthorityParticipate with the California High Speed Rail Authority and Valley Transportation Authority so that the Station Area Plan includes development of access improvement strategies, economic development strategies, historic resource preservation, displacement mitigation strategies, and placemaking with the area associated with the High Speed Rail Station.The Station Area Visioning Study was completed in 2025. Staff is coordinating with VTA and High Speed Rail Authority on this project.No 3 12/31/2028 11/30/2026 Identify the background conditions of the station area.46 Police Evaluate Options for Emergency Medical DispatchAssess the feasibility, service demand, cost, and operational impact of implementing Emergency Medical Dispatch (EMD) protocols to improve pre-arrival medical care and coordination with fire and EMS services.Consultant evaluation, potential dispatcher certification training, medical oversight agreement, and future staffing implications.No 3 7/1/2028 10/31/2026 Fire looking for budget amendment for County EMD services for FY27.47 Utilities Video Monitoring of Sewer Lines City-wide One of the most important proactive maintenance measures is to regularly video sewer lines. This allows crews to get a close-up view and identify problem areas before they become a problem. The City has a mobile video set-up for this purpose but lacks the dedicated personnel to regularly monitor the lines. This project is to establish a video monitoring program that focuses on critical sewer lines but also addresses lines throughout the City.The City has a mobile video set-up for this purpose but lacks the dedicated personnel to regularly monitor the sewer lines. Crews are using the available manpower instead to maintian the flushing program. The video equipment is now used only for specialized needs. Staff is investigating the use of a private vendor to monitor lines until the program is fully implemented.No 3 7/1/2028 6/30/2027 Procure a private vendor to video key sewer mains in the downtown area.3/20/2026Department WorkplansPage 5Page 24 of 52
Department Workplans - FY26 and FY2712Department or Division Project Name Project Description Status Mandated Priority Estimated Completion Date Estimated Next Milestone Date Next Milestone Description48 Police Community Crime Prevention Partnership InitiativeStrengthen community-based crime prevention efforts by expanding and enhancing partnerships between the Police Department and residents through increased engagement, with a focus on improving communication, awareness, and shared responsibility for public safety.Neighborhood Resource Unit (NRU), Community Engagement Team (CET), Community Service Officers (CSOs), Neighborhood Watch Program (NWP), outreach materials, and community meeting support.No 3 6/30/2028 6/30/2027 Council approval for budget appropriation for additional personnel to reestablish the Neighborhood Resources Unit.49 Utilities Develop Manhole Rehabilitation Program The City's sewer collection system includes manholes which are critical to the overall maintenance and operation of the pipe system. Many of the manholes are old and in some manner of disrepair. The proposed rehabilitation program involves identifying and prioritizing manholes that need attention and then establishing a budget and schedule for rehabilitation. The rehabilitation could involve a variety of efforts from minor modifications to inlets and outlets to re-construction.Currently, crews are identifying problems observed in manholes and when able to, are returning to make repairs. A standard procedure has not yet been established for logging and prioritizing the repairs.No 3 6/30/2028 10/1/2026 A Standard Operating Procedure (SOP) for identifying and logging repair needs in manholes will be adopted by the Department by October 1, 2026.50 Community Development Update Mobile Home Rent Stabilization OrdinanceUpdate the Mobile Home Rent Stabilization Ordinance to ensure that the policy continues to protect residents and owners, reflects current legal requirements, avoids legal challenges due to outdated or conflicting language, and supports the long-term stability of mobile home communities.Staff will develop a draft ordinance, with City Attorney's Office review.No 3 12/31/2027 6/30/2027 Complete draft ordinance.51 New Public Works Multimodal Planning Safe Routes to School, transportation around schools, Speed Limit Adjustments etc.Work has not yet started as this is a newly identified task. No 3 12/31/2027 8/31/2026 Kickoff meeting with associated divisions to scope and schedule the project.52 New Economic Development Downtown Community Benefit District Formation ProcessInitiate the Downtown Community Benefit District formation: create downtown property owners/business stakehokder committee to assess feasibility . As support builds, engage a consultant to prepare the Management Action Plan, assessment methodology, and required engineer’s report to move the district toward formal establishment.Status: meetings were held last in 2022. Will need to re-engage stakeholders and define area for the PBID work.Resource Needs: Funds for an assessment formation/assessment engineer firm.No 3 10/31/2027 10/31/2026 Initial stakeholder meeting(s) completed; process roadmap and timelines identified.53 Finance Business License Program Review An evaluation of the City’s business licensing program to assess ordinance structure, administrative processes, and compliance practices, and possible fee structure.Staff to develop an RFP and solicit proposals. No 3 9/30/2027 9/30/2026 Conduct an RFP to select a consultant or firm to conduct the study/ review.54 Police Real-Time Information Center (RTIC) Development InitiativeSeek and secure funding sources to develop a centralized Real-Time Information Center (RTIC) to improve data-driven policing, investigative efficiency, and real-time situational awareness.Research buildout, IT infrastructure, integrated software platforms, grant funding, and dedicated analytical staffing.No 3 9/1/2027 6/30/2026Projected go-live in June 2026 to align with the launch of the DFR pilot program. By that time, we will have identified funding sources and initiated the buildout of the Real Time Information Center (RTIC), as both efforts are designed to operate in tandem.3/20/2026Department WorkplansPage 6Page 25 of 52
Department Workplans - FY26 and FY2712Department or Division Project Name Project Description Status Mandated Priority Estimated Completion Date Estimated Next Milestone Date Next Milestone Description55 Police Drone as First Responder Pilot Program Implement a Drone as First Responder (DFR) pilot program to provide real-time aerial situational awareness for high-priority calls, improving officer safety, response effectiveness, and incident outcomes.BRINC pilot program support, FAA compliance, trained pilots, drone hardware, software integration, and policy development.No 3 9/1/2027 6/30/2026 The DFR pilot program is projected to go live in June 2026, with the no-cost trial period concluding in June 2027. During this period, the City will identify funding sources and seek Council approval for ongoing annual subscription costs. The DFR and Real Time Information Center (RTIC) are designed to operate together as integrated, complementary systems.56 New Economic Development with Community DevelopmentSurplus Land Act Strategy Development Review all assets and develop an operational strategy in compliance with the Surplus Land Act that supports community and economic development goals, streamlines surplus determinations, standardizes NOA and informs negotiation procedures, and positions City‑owned properties for timely, strategic disposition. Not started. Potential funding need for consultant work. No 3 7/1/2027 None identified. Not Applicable57 New Economic Development and Community DevelopmentRoadmap for Gilroy Outlet Mall Revitalization Develop a strategic roadmap for the revitalization of the Gilroy Outlet Mall by coordinating closely with the Community Development Department and engaging Simon Properties to define a shared vision. This effort will outline redevelopment opportunities, identify constraints, and establish a clear pathway—policy, operational, and investment—needed to guide long‑term revitalization of the center.Status: not started.Resource Needs: none anticipated.No 3 6/30/2027 8/31/2026 Identify key Simon players; reestablish Simon relationships58 Community Development & Economic DevelopmentDevelop Framework and Strategies for City-Owned Assets to Establish Funding or Programming for Housing-Related NeedsObtain Council direction regarding potential use of property or money from surplus properties, and implement direction received.Staff is coordinating efforts to develop the framework and possible strategies for Council to consider and guide the use of surplus properties and assets.No 3 6/30/2027 3/31/2027 Develop and present draft policy points to Council for direction.59 Community Development Conduct Senior Housing Parking Study Conduct a study to determine if reduced parking standards for senior housing are appropriate in Gilroy.Staff will evaluate current parking standards, compare against best practices and trends in senior housing parking, and may recommend updating the zoning requirements.No 3 6/30/2027 6/30/2027 Completion of the study.60 Community Development & Economic DevelopmentCreate and Maintain Citywide Database of Vacant and Underutilized Industrial and Commercial SitesDevelop and maintain a citywide database of vacant and underutilized sites to monitor the city’s growth and change.Staff is working to develop a scope of work and a common understanding of underutilized properties, in collaboration with Economic Development, to create the database and how it would be utilized. No 3 6/30/2027 12/31/2026 Develop a scope of work in collaboration with Economic Development.61 Community Development Identify, Monitor, and Preserve At-Risk Units The City and BMR Program Administrator will provide for regular monitoring of deed-restricted units that have the potential of converting to market rate. In order to proactively address units at-risk of conversion, the City will develop a program to partner with non-profit housing providers and develop a preservation strategy. This strategy will at least include annual contact with property owners of affordable units, identification of funds to purchase and preserve affordable units, noticing of tenants and technical assistance with applications for funds.Staff will coordinate with non-profit housing providers to gather input into the development of the preservation strategy.No 3 6/30/2027 7/1/2026 Approval of a BMR Program Administrator Contract;Completion Date is the anticipated adoption of the preservation strategy, then this task becomes an ongoing process.3/20/2026Department WorkplansPage 7Page 26 of 52
Department Workplans - FY26 and FY2712Department or Division Project Name Project Description Status Mandated Priority Estimated Completion Date Estimated Next Milestone Date Next Milestone Description62 Community Development Create Displacement Prevention Policy Organize a focus group of organizations with experience in displacement prevention policies, complete an analysis of best practices in jurisdictions similar to Gilroy, and adopt a displacement prevention policy. Staff has been participating in a regional collaborative group focused on anti-displacement and tenant protection, and will be convening the focus group to complete the analysis.No 3 6/30/2027 5/31/2026 Conduct a displacement prevention workshop.63 Added Community Development Evaluate the Creamery Property and Prepare for Potential DispositionConduct research of the Creamery building and property, obtain appraisal, coordinate with Economic Development on completing the Surplus Land Act process, evaluate property disposition with Council, place property on the market, and complete purchase and sale agreement (depending upon Council direction), and any closeout reporting.Staff is currently researching the property to ensure disposition is conducted properly. Staff has reached out to an appraisal firm. Final preparations for disposal may take significant time due to the timeframes required under the Surplus Land Act.No 3 6/30/2027 4/30/2026 Complete appraisal.64 Added Community Development Evaluate the Cherry Blossom Apartments Mixed-Use Property and Prepare for Potential DispositionConduct comprehensive research and complete tenant occupancy matters and evaluation of the administrative and legal conditions of the property. Obtain appraisal, evaluate property disposition with Council, place property on the market, and complete purchase and sale agreement (depending upon Council direction), and any closeout reporting.Staff has completed research, resolved tenant occupancy matters including leases, cleared items on the property title, reviewed the administrative and legal conditions of the property, and obtained an appraisal. Staff will draft the memo to list the property for sale.No 3 6/30/2027 6/30/2026 Draft offering memo to list the property for sale.65 New Public Works, Public Utilities, City Administrator's OfficeAsset Management Deferred capital maintenance, ADA plan, disposition policy, includes leases, pull into City Administrator's office, then figure that out.Work has not yet started as this is a newly identified task. No 3 6/30/2027 9/30/2026 Gathering of leases and asset information from the City’s departments.66 Added Community Development Conduct a Comprehensive Assessment of the Miller Red Barn to Evaluate Potential Change of Occupancy to Assembly OccupancyConduct a comprehensive assessment and feasibility study of the Miller Red Barn to evaluate the potential change of use and occupancy classification from the current utility occupancy to an assembly occupancy, and identify any work required to facilitate the change.Staff reviewed the preliminary structural evaluation. The comprehensive assessment is underway.No 3 12/31/2026 6/30/2026 Draft comprehensive assessment report including cost estimate and estimated project schedule.67 Community Development Implement Online Development Dashboard Design, build, and maintain an interactive, public-facing online dashboard that provides real-time, user-friendly access to data on development projects using mapping technology throughout Gilroy, and enhance data availability to support economic development.Staff has been working with a consultant to create the dashboard.No 3 12/31/2026 12/31/2026 Development dashboard go-live.68 Economic Development & Community DevelopmentDowntown activation policies (e.g. Gourmet Alley, sidewalk cafés)Create policies to allow buisnesses to utilize outdoor public space. This is a coordinated effort primarily with Community Development and Public Works.Status: Not started.Resource Needs: possibly funding to support activiation.No 4 12/31/2027 1/31/2027 Downtown Business Engagement.3/20/2026Department WorkplansPage 8Page 27 of 52
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Kickoff and IntroductionsPage 29 of 52
Study Session GoalsSession 1Review the established Council Norms, Legislative Agenda, and Departmental Workplan to align Council and staff priorities and strategies.Session 2Building off of the work in Session 1, develop performance targets that enable measurable areas of success.Page 30 of 52
What Makes a Council Work WellPage 31 of 52
Public CommentPage 32 of 52
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•Adopted in 2022•Provides guidance along a variety of topics•Creates universal understanding of expectationsCouncil NormsPage 34 of 52
Introduce ItemStaff ReportProvide information. Create the record.QuestionsCouncil to staff. Clarifications or additional information needed.No discussion or deliberation yet.Public CommentDeliberationThis is the time to discuss.Action•Section 1.7 – Robert’s Rules of OrderCouncil NormsPage 35 of 52
Council NormsSection 2 – Adding Agenda ItemsFAIR Memo Process•Differs slightly from the norms•Adds structure •How is it working?Section 3 – Council Interactions •Section 3.12 To respect the independence of our commissions, no Council Member may attempt to influence any commission or regularly attend commission meetings.Page 36 of 52
Council NormsSection 4 – Staff Relations4.1 & 4.2 Staff will share relevant information equally to Council.Council will communicate through City Administrator (and Department Heads).4.5The Council’s focus is policy. The staff focuses on professional execution and technical knowledge. Council Members shall not provide their own individual technical comments to City partners or other agencies….Page 37 of 52
Council NormsSection 5 – Council Communications5.3When sitting as a representative of the City on another body, represent the City’s position….Section 6 – Council Travel….Participation on Outside Boards…6.3If the primary Council representative to an organization cannot attend, they will contact the alternate.Page 38 of 52
Council NormsDo these norms work for Gilroy?Are there other sections we should review and discuss?Are there changes we should consider?DiscussionPage 39 of 52
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Legislative Agenda & Workplan•Key priorities for Council and staff•Often warrant individual Council Agenda discussions•Finite timelines – they have a beginning and an end•Significant efforts that are in addition to the day-to-day work.Page 41 of 52
Council PrioritiesWorkplanDay to Day WorkLegislative Agenda& Workplan Page 42 of 52
Legislative Agenda & Workplan •PrioritizationPriority 1 – High Priority – Really need to do. Ramifications if not undertaken.Priority 2 – Medium Priority - Organizational benefit.Priority 3 – Lower Priority - Organizational Aspiration. Good business practice.Priority 4 – Other - May get picked up along the way. On the radar.•Target Completion Date and MilestonePage 43 of 52
Legislative Agenda & Workplan •Staff Commitment •Continued progress•Regular updates•Addition of items will create delivery impacts on the list•Anticipate Council level conversations on new itemsPage 44 of 52
Legislative Agenda & Workplan •Select Your Top 5 •Select Your Bottom 5Page 45 of 52
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Legislative Agenda & Workplan Departmental Workplan•Generated through knowledge and expertise of Department Heads•Full of mandated work•Other commitments (e.g. General Plan and Housing Element)•Note that some items have a notation in the left column as new or added (since the last time you saw this document).Page 47 of 52
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Goal SettingNext Meeting April 2Measurable and achievable goalsWhat ideas do we have?How many do we want?What defines success?How do we gather input or rating?Page 49 of 52
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AdjournPage 51 of 52
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