HomeMy WebLinkAbout04/02/2026 City Council Special Closed Session Agenda PacketApril 2, 2026 | 8:30 AM Page 1 of 3 City Council
Special Meeting
CITY COUNCIL
SPECIAL MEETING AGENDA
CITY COUNCIL CHAMBERS, CITY HALL
7351 ROSANNA STREET, GILROY, CA
95020
THURSDAY, APRIL 2, 2026 | 8:30 AM
MAYOR
Greg Bozzo
COUNCIL MEMBERS
Dion Bracco
Tom Cline
Terence Fugazzi
Zach Hilton
Carol Marques
Kelly Ramirez
CITY COUNCIL PACKET MATERIALS ARE AVAILABLE ONLINE AT www.cityofgilroy.org
AGENDA CLOSING TIME IS 5:00 P.M. THE TUESDAY PRIOR TO THE MEETING
COMMENTS BY THE PUBLIC WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE CITY
COUNCIL. Public testimony is subject to reasonable regulations, including but not limited to time restrictions for
each individual speaker. **Please limit your comments to 3 minutes.** The amount of time allowed per speaker
may vary at the Mayor’s discretion depending on the number of speakers and length of the agenda.
Written comments on any agenda item may be emailed to the City Clerk’s Office at
publiccomment@cityofgilroy.org or mailed to the Gilroy City Clerk’s Office at City Hall, 7351 Rosanna Street,
Gilroy, CA 95020. Comments received by the City Clerk’s Office by 1 p.m. on the day of a Council meeting will be
distributed to the City Council prior to or at the meeting and available for public inspection with the agenda
packet located in the lobby of Administration at City Hall, 7351 Rosanna Street prior to the meeting. Any
correspondence received will be incorporated into the meeting record. Items received after the 1 p.m. deadline
will be provided to the City Council as soon as practicable. Written comments are also available on the City’s
Public Records Portal at bit.ly/3NuS1IN.
In compliance with the Americans with Disabilities Act, the City will make reasonable
arrangements to ensure accessibility to this meeting. If you need special assistance to participate
in this meeting, please contact the City Clerk’s Office at least 72 hours prior to the meeting at (408)
846-0204 or cityclerk@cityofgilroy.org to help ensure that reasonable arrangements can be made.
If you challenge any planning or land use decision made at this meeting in court, you may be limited to raising
only those issues you or someone else raised at the public hearing held at this meeting, or in written
correspondence delivered to the City Council at, or prior to, the public hearing. Please take notice that the time
within which to seek judicial review of any final administrative determination reached at this meeting is governed
by Section 1094.6 of the California Code of Civil Procedure.
A Closed Session may be called during this meeting pursuant to Government Code Section 54956.9 (d)(2) if a
point has been reached where, in the opinion of the legislative body of the City on the advice of its legal counsel,
based on existing facts and circumstances, there is a significant exposure to litigation against the City.
Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet
are available with the agenda packet on the City website at www.cityofgilroy.org subject to the Staff’s ability to
post the documents before the meeting.
KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE
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April 2, 2026 | 8:30 AM Page 2 of 3 City Council
Special Meeting
Government's duty is to serve the public, reaching its decisions in full view of the public.
Commissions, task forces, councils and other agencies of the City exist to conduct the
people's business. This ordinance assures that deliberations are conducted before the
people and that City operations are open to the people's review.
FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT
ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A
VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF
AT (408) 846-0204.
If you need assistance with translation and would like to speak during public comment,
please contact the City Clerk a minimum of 72 hours prior to the meeting at 408-846-0204 or
e-mail the City Clerk’s Office at cityclerk@cityofgilroy.org.
Si necesita un intérprete durante la junta y gustaría dar un comentario público, comuníquese
con el Secretario de la Ciudad un mínimo de 72 horas antes de la junta al 408-846-0204 o
envíe un correo electrónico a la Oficina del Secretario de la Ciudad
a cityclerk@cityofgilroy.org.
To access written translation during the meeting, please scan the QR
Code or click this link:
Para acceder a la traducción durante la reunión, por favor escanee el
código QR o haga clic en el enlace:
bit.ly/3FBiGA0
Choose Language and Click Attend | Seleccione su lenguaje y haga clic
en asistir
Use a headset on your phone for audio or read the transcript on your
device.
Use sus auriculares para escuchar el audio o leer la transcripción en el
dispositivo.
The agenda for this special meeting is outlined as follows:
1. OPENING
1.1. Call to Order
1.2. Roll Call
1.3. City Clerk's Report on Posting the Agenda
2. PUBLIC COMMENT
3. CITY COUNCIL STUDY SESSION
3.1. Priorities and Workplan Goal Setting
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April 2, 2026 | 8:30 AM Page 3 of 3 City Council
Special Meeting
4. ADJOURNMENT
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City Council Legislative Agenda - Council Prioritization Voting SheetItem # Top 5 Bottom 5 Item Name123Communication and Support for District-Based Elections210Review the Council Policy on General Fund Investment in Recreation Services and Programs332Consideration of Revising the Tobacco Ordinance and a Moratorium on New Tobacco Retailers During Revision Process411Review of Campaign Finance Laws/Contribution Limits and Enforcement Options650Evaluate the Annexation of Gilroy Sports Park631Develop a City Policy on a Regional Approach to Housing/Unhoused Challenges716Climate Action Plan816Develop Vehicle Miles Traveled (VMT) Policy and Transportation Demand Management (TDM) Measures904Develop Affordable Housing Policy/Ordinance1012Evaluate the City's Transient Occupancy Tax1170Conduct Fire Service Evaluation1241Police Department Service Level Evaluation and Strategic Plan1351Beautification Efforts for Gilroy Gateways - Highway 101 and Monterey1422Highway Cloverleafs/Interchange Maintenance Responsibility1500Update the Parks and Trails Master Plan1615Downtown/ Rule 20A Undergrounding1710DowntownOther:Other:3/25/2026Page 4 of 32
City Administrator Performance Measures
Category Rating (1-10)
Individual Characteristics & Professional Skills 10
Organizational Management & Policy Delivery 10
Relations with City Council 10
Fiscal Management 10
Community Relations 10
Total 50
Initiative Rating (1-5)
Gilroy Sports Park 5
Economic Development 5
Fire Services Review 5
Gateway Beautification 5
Police Department Service Review 5
Total 25
Performance Measures
Special Initiatives (Progress On)
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City Administrator Performance MeasuresPerformance MeasuresRating (1-10)Avg of RowsMayor CM 2 CM 3 CM 4 CM 5 CM 6 CM 7Individual Characteristics & Professional Skills 10 -Organizational Management & Policy Delivery 10 -Relations with City Council10 -Fiscal Management 10 -Community Relations 10 -Total 500Box A - Average of Performance MeasuresSpecial Initiatives (progress on)Rating (1-5)Avg of RowMayor CM 2 CM 3 CM 4 CM 5 CM 6 CM 7Gilroy Sports Park 5 -Economic Development 5 -Fire Services Review 5 -Gateway Beautification 5 -Police Department Service Review 5 -Total 250Box B - Average of Special InitiativesPerformance Pay StructureRating52 $2,500Value of Box A - Performance Measures 0 56 $5,000Value of Box B - Special Initiatives 0 60 $7,500Total Points (Box A + Box B) 064 $10,00067 $20,00071 $30,00075 $40,000Scoring RubricPerformance PayPage 6 of 32
March 31, 2026
Performance Measure Definitions
Individual Characteristics & Professional Skills
Diligent and thorough in discharge of duties (self-starter); exercises good judgement;
displays enthusiasm and willingness to adapt; demonstrate a capacity for innovation and
creativity; exhibits composure, appearance and attitude appropriate for executive position;
conduct and behavior with high ethical standards. Maintain knowledge of current
developments affecting the practice of local government; anticipate and analyze problems
to develop effective approaches to solving them; set a professional example by handling
City business in fair and impartial manner; set priorities consistent with effective and
efficient delivery of City Services.
Organizational Management and Policy Delivery
Deliver on established Council priorities and policies. Encourage Department Heads to
deliver their services with guidance and direction. Reinforce the need for accountability in
the organization. Grow a culture of respect, empathy, and collaboration. Provide
opportunities for advancement through training and on the job experience. Ensure the
delivery of core services in an open and responsible manner. Review ordinance and policy
periodically to suggest improvements.
Relations with City Council
Carry out directives of the body as communicated or voted at the appropriate forums; set
Council meeting agendas with background information on policy and action issues;
respond to requests; facilitates decision making with pertinent facts; respond
appropriately to individual requests. Share essential information equally to all Council
members. Facilitate Council decision making. Engages in direct and open conversations
with Council members.
Fiscal Management
Prepares a balanced budget to provide services at a level directed by Council; prioritizes
the need to operate the organization in a cost-effective and efficient manner; ensures
proper financial planning, analysis and accountability; monitors and manages fiscal
activities of the organization appropriately. Creates opportunities to discuss the long-term
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March 31, 2026
fiscal outlook and provides opportunities to plan for anticipated funding needs. Provides
options for service delivery trade-offs to allow flexibility in providing services.
Community Relations
Ensure an understanding of general community issues and concerns; remain involved and
active in the community; represent the City well and in a professional and positive manner;
works effectively with community organizations including chamber of commerce, county,
and other agencies; include stakeholders in service delivery; educate the community on
City goals and services.
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City Administrator Performance Measures
Performance Measures
Category
Individual Characteristics & Professional Skills
Organizational Management & Policy Delivery
Relations with City Council
Fiscal Management
Community Relations
Total
Special Initiatives (Progress On)
Initiative
Gilroy Sports Park
Economic Development
Fire Services Review
Gateway Beautification
Police Department Service Review
Total
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City Administrator Performance Measures
Performance Measures
Special Initiatives (Progress On)
Rating (1-10)
10
10
10
10
10
50
Rating (1-5)
5
5
5
5
5
25
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City Administrator Performance Measures
Performance Measures
Rating
(1-10)
Avg of
Rows Mayor CM 2 CM 3 CM 4 CM 5 CM 6 CM 7
Individual Characteristics & Professional Skills 10 -
Organizational Management & Policy Delivery 10 -
Relations with City Council 10 -
Fiscal Management 10 -
Community Relations 10 -
Total 50 0 Box A - Average of Performance Measures
Special Initiatives (progress on)
Rating
(1-5)
Avg of
Row Mayor CM 2 CM 3 CM 4 CM 5 CM 6 CM 7
Gilroy Sports Park 5 -
Economic Development 5 -
Fire Services Review 5 -
Gateway Beautification 5 -
Police Department Service Review 5 -
Total 25 0 Box B - Average of Special Initiatives
Performance Pay Structure
Rating Performance Pay
Scoring Rubric 52 $2,500
Value of Box A - Performance Measures 0 56 $5,000
Value of Box B - Special Initiatives 0 60 $7,500
Total Points (Box A + Box B)0 64 $10,000
67 $20,000
71 $30,000
75 $40,000
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2Page 12 of 32
Kickoff Recap Last Meeting3Page 13 of 32
Study Session GoalsSession 1Review the established Council Norms, Legislative Agenda, and Departmental Workplan to align Council and staff priorities and strategies.Session 2Building off of the work in Session 1, develop performance targets that enable measurable areas of success.4Page 14 of 32
Role of the City Administrator•Support the City Council•Serve the Community•Lead the Workforce5Page 15 of 32
Purpose of a City Administrator Evaluation•Provide structured, actionable feedback on performance•Align Council-administrator goals•Strengthen Working Relationships6Page 16 of 32
City Administrator RatingsRating (1-10)Performance MeasureIndividual Characteristics & Professional SkillsOrganizational Management & Policy DeliveryRelations with City CouncilFiscal ManagementCommunity RelationsTotal (50 Points Possible)Rating (1-5)Special Initiatives (Progress On)Gilroy Sports ParkEconomic DevelopmentFire Services ReviewGateway BeautificationPolice Department Service ReviewTotal (25 Points Possible)7Page 17 of 32
City Administrator RatingsPossible PointsRating Summary50Performance Measures25Special Initiatives75Total 8Page 18 of 32
PerformanceMeasuresOne at a Time9Page 19 of 32
Individual Characteristics and Professional SkillsEthicalSelf StarterCurrent on government practiceExercises good judgementAnticipates & analyzes challengesEnthusiastic & adaptableFair and impartialInnovative and creativeSets effective prioritiesExecutive level presence10Page 20 of 32
Organizational Management& Policy DeliveryEmployee developmentDeliver Council prioritiesDeliver core servicesEmpower Department HeadsReview ordinances and policiesExpect accountabilityCulture of respect, empathy, collaboration11Page 21 of 32
Relations with CouncilProvide factual, relevant reportsCarry out Council directivesShares info with entire CouncilSet clear actionable agenda itemsFacilitates Council decision makingRespond to requestsEngages in direct and open conversations12Page 22 of 32
Fiscal ManagementProvide factual, relevant reportsBalanced BudgetPlans and acts for long term fiscal stabilityDeliver cost effective & efficient servicesConsiders service delivery trade offsResponsible planning & accountability13Page 23 of 32
Community RelationsPartner with community orgsUnderstand community issuesEngage with stakeholdersRemain involved & activeEducate the communityRepresent the City14Page 24 of 32
Five Special Initiatives•Gilroy Sports Park•Economic Development•Fire Services Review•Gateway Beautification•Police Department Service Review15Page 25 of 32
City Administrator RatingsRating (1-10)Performance MeasureIndividual Characteristics & Professional SkillsOrganizational Management & Policy DeliveryRelations with City CouncilFiscal ManagementCommunity RelationsTotal (50 Points Possible)Rating (1-5)Special Initiatives (Progress On)Gilroy Sports ParkEconomic DevelopmentFire Services ReviewGateway BeautificationPolice Department Service ReviewTotal (25 Points Possible)16Page 26 of 32
Check In•Do the two components (Performance Measures & Special Initiatives) make sense?•Are we good with the Performance Measure Categories? Is there anything missing?•Do the Special Initiatives align with Council thinking?•Does the allocation of ratings (scoring) work?•Are there other thoughts or questions?17Page 27 of 32
Performance Pay MatrixPossible PointsRating Summary50Performance Measures25Special Initiatives75Total Performance Pay StructurePerformance PayRating$2,50052$5,00056$7,50060$10,00064$20,00067$30,00071$40,0007518Page 28 of 32
Immediate Next Steps•Refine through discussion•Agree on approach•Present at regular Council Meeting •Non-Consent•Contract Amendment19Page 29 of 32
Next Year at This Time•Contracted Facilitator•One on one conversations with Council members•Rating sheets provided•Council group conversation on results•Closed session discussion•Regular session report out20Page 30 of 32
Public Comment21Page 31 of 32
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