HomeMy WebLinkAboutAgreement - HydroScience Engineers, Inc. - Amendment 1 Contract No. 24UT2045-1 - Expires 2028-11-30City of Gilroy
Agreement/Contract Tracking
Today’s Date: April 1, 2026 Your Name: Yeni Martinez
Contract
Type:
Services over $5k - Contractor -
Design Professional
Phone Number: 408-846-0221
Contract Effective Date:
(Date contract goes into effect)
4/8/2026
Contract Expiration Date: 11/30/2028
Contractor / Consultant Name:
(if an individual’s name, format as
last name, first name)
HydroScience Engineers Inc
Contract Subject:
(no more than 100 characters)
Amendment to Trunk Line Repairs to add additional services.
Contract Amount:
(Total Amount of contract. If no
amount, leave blank)
$727,642.00
By submitting this form, I confirm
this information is complete:
➢ Date of Contract
➢ Contractor/Consultant name and complete address
➢ Terms of the agreement (start date, completion date or “until
project completion”, cap of compensation to be paid)
➢ Scope of Services, Terms of Payment, Milestone Schedule and
exhibit(s) attached
➢ Taxpayer ID or Social Security # and Contractors License # if
applicable
➢ Contractor/Consultant signer’s name and title
➢ City Administrator or Department Head Name, City Clerk
(Attest), City Attorney (Approved as to Form)
Routing Steps for Electronic Signature
Department Head – Karl Bjarke
Risk Manager – LeeAnn McPhillips
City Attorney Approval As to Form – Andy Faber
City Administrator (if needed) – Matt Morley
City Clerk Attestation – Kim Mancera
Docusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
TYPE OF
PROCURMENT
DOLLAR THRESHOLD / SIGNING AUTHORITY
STAFF LEVEL DEPARTMENT HEAD CITY ADMINISTRATOR COUNCIL APPROVAL
$0-$999.99 $1,000-$49,999.99 $50,000-$99,999.99 $100,000-Above
EQUIPMENT
/SUPPLIES/
MATERIALS
Furniture, hoses,
parts, pipe
manholes, office
supplies, fuel, tools,
PPE items, etc…
• Vendor selection at
discretion of staff
Payment Method
Purchase Card or
Payment Request (if
vendor does not accept
credit cards)
• Informal
bid/quotation –
3 quotes (verbal
or written)
• Purchasing
Summary form
w/ Purchasing
Approval
• Purchase
Requisition
Payment Method
Purchase Order*
• Informal
bid/quotation –
3 written quotes
• Purchasing
Summary form w/
City Administrator
Approval
• Purchase
Requisition
Payment Method
Purchase Order
• Formal Bid
• Advertisement
• Council Approval
• Purchase
Requisition signed
by City
Administrator
Payment Method
Purchase Order
GENERAL SERVICES
Janitorial, landscape
maintenance,
equipment repair,
installation, graffiti
abatement, service
inspections,
uniform cleaning,
etc…
• Vendor selection at
discretion of staff
• May require insurance
documents depending
on scope/ nature of
work
Payment Method
Purchase Card (if
incorporated)
Signed Payment Request (if sole
proprietor or partner)
• Informal
bid/quotation –
3 quotes (verbal
or written)
• Purchasing
Summary form
w/ Department
Head Approval
• Standard
Agreement
• Purchase
Requisition
Payment Method
Purchase Order*
• Informal Bid/RFP
quotation – 3
written quotes
• Purchasing
Summary form w/
City Administrator
Approval
• Standard
Agreement
• Purchase
Requisition
Payment Method
Purchase Order
• Formal
Bid/RFP/RFQ
• Advertisement
• Council Approval
• Standard
Agreement
• Purchase
Requisition
Payment Method
Purchase Order
PROFESSIONAL
SERVICES
Consultants,
architects,
designers, auditors,
etc...
• Vendor selection at the
discretion of staff
• Purchase Summary
Form w/ Purchasing
Approval
• Standard Agreement
signed by Department
Head
• Purchase Requisition
Payment Method
Purchase Order
• RFP/RFQ to at
least 3
consultants
• Purchase
Summary Form
w/ Department
Head Approval
• Standard
Agreement
• Purchase
Requisition
Payment Method
Purchase Order
• RFP/RFQ to a list
of consultants
• Evaluation
Spreadsheet w/
City Administrator
Approval
• Standard
Agreement
• Purchase
Requisition
Payment Method
Purchase Order
• Formal RFP/RFQ
• Advertisement
• Council Approval
• Standard
Agreement signed
by City
Administrator
• Purchase
Requisition
Payment Method
Purchase Order
Docusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
-1-
FIRST AMENDMENT TO AGREEMENT WITH HYDROSCIENCE ENGINEERS, INC. FOR
DESIGN OF JOINT MORGAN HILL–GILROY SEWER TRUNK LINE REPAIRS NO. 24-
RFP-PW-499
This the First Amendment to the Agreement for Services (“First Amendment”) is made and
entered into as of April 8, 2026 (“Effective Date”), by and between the City of Gilroy, a municipal
corporation (“City”), and HydroScience Engineers (“Consultant”).
WHEREAS, the City and Consultant entered into that certain agreement entitled “Agreement For
Services” for Joint Morgan Hill–Gilroy Sewer Trunk Line Repairs Project No. 24-RFP-PW-499, dated
September 16, 2024, hereinafter referred to as “Original Agreement”; and
WHEREAS, City and Consultant have determined it is in their mutual interest to amend certain
terms of the Original Agreement.
NOW, THEREFORE, for valuable consideration, the parties hereto agree as follows:
1. Article 1 (Term of Agreement) of the Original Agreement shall be amended to read as follows:
This Agreement will become effective on April 8, 2026 and will continue in effect through
November 30, 2028 unless terminated in accordance with the provisions of Article 7 of this
Agreement.
Any lapse in insurance coverage as required under Article 5, Section D of this Agreement shall
terminate this Agreement regardless of any provision stated herein.
2. Article 4 Compensation of the Original Agreement shall be further amended to read as follows:
A. Consideration
In consideration for the additional services performed by CONSULTANT, CITY agrees to pay
CONSULTANT the amount set forth in Exhibit “D” as amended herein. The total compensation
of the original amount shall increase by $54,297 for a total amount not to exceed $727,645.
3. Exhibit “D” (Payment Schedule) of the Original Agreement shall be amended as attached herein.
4. Consultant acknowledges and agrees that:
x No additional out of scope work shall be performed without prior written authorization
from the City.
x No meetings and other work prior to this amendment, including the March 19, 2026
meeting, will be billed as extra work.
x At each 65%, 95%, final bid ready submittal, final conformed plans and specification,
and the final record drawings, Consultant will provide: PDF plans, AutoCAD e-transmit
package, and Word versions of specifications.
Docusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
-2-
5. Except as expressly modified herein, all of the provisions of the Original Agreement and
subsequent amendments shall remain in full force and effect. In the case of any inconsistencies
between the Original Agreement, any subsequent amendments, and this Amendment, the terms
of this Amendment shall control.
6. This Amendment may be executed in counterparts, each of which shall be deemed an original,
but all of which together shall constitute one and the same instrument.
IN WITNESS WHEREOF, the parties have caused this Amendment to be executed as of the
dates set forth besides their signatures below.
[name]
City Attorney - Andy Faber City Clerk - Kim Mancera
%LOO6OHQWHU
3ULQFLSDO(QJLQHHU
Docusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
4/13/2026
Jo
i
n
t
M
o
r
g
a
n
H
i
l
l
-
G
i
l
r
o
y
S
e
w
e
r
T
r
u
n
k
L
i
n
e
R
e
p
a
i
r
s
P
r
o
j
e
c
t
N
o
.
2
4
-
R
F
P
-
P
W
-
4
9
9
Up
d
a
t
e
d
P
r
o
j
e
c
t
B
u
d
g
e
t
3
/
2
3
/
2
0
2
6
Ta
s
k
De
s
c
r
i
p
t
i
o
n
Eric Petrel
Peer Review
Staff Engineer
CAD Manager
Labor Hours
Fee
HMH
Surveying
Direct Costs
Total Fee
Phase Totals
Ra
t
e
C
l
a
s
s
i
f
i
c
a
t
i
o
n
P
r
i
n
c
E
-
I
X
E
-
V
E
-
V
E
-
I
I
I
E
-
I
C
A
D
-
M
Ho
u
r
l
y
b
i
l
l
i
n
g
r
a
t
e
$3
0
5
$
2
9
2
$
2
4
2
$
2
4
2
$
2
1
5
$
1
8
7
$
1
6
0
Pr
o
j
e
c
t
M
a
n
a
g
e
m
e
n
t
6
2
4
8
38
$
9
,
5
7
4
$
0
$
9
,
5
7
4
Me
e
t
i
n
g
s
a
n
d
W
o
r
k
s
h
o
p
s
2
0
2
0
8
48
$
1
1
,
4
0
0
$
0
$
1
1
,
4
0
0
10
3
2
42
$
1
0
,
7
9
4
$
0
$
1
0
,
7
9
4
4
2
0
24
$
6
,
0
6
0
$
0
$
6
,
0
6
0
Si
t
e
W
a
l
k
/
R
e
c
o
r
d
s
R
e
v
i
e
w
8
1
6
8
32
$
7
,
3
0
4
$3
0
0
$3
3
0
$
7
,
6
3
4
To
p
o
g
r
a
p
h
i
c
S
u
r
v
e
y
1
2
4
7
$
1
,
3
6
6
$7
1
,
2
0
0
$7
8
,
3
2
0
$
7
9
,
6
8
6
Ut
i
l
i
t
y
C
o
o
r
d
i
n
a
t
i
o
n
2
6
2
0
6
34
$
6
,
6
3
6
$
0
$
6
,
6
3
6
CE
Q
A
N
O
E
1
1
0
11
$
2
,
6
6
2
$
0
$
2
,
6
6
2
Te
c
h
n
i
c
a
l
E
v
a
l
u
a
t
i
o
n
s
1
6
1
6
3
5
4
3
0
10
1
$
2
3
,
4
8
4
$
0
$
2
3
,
4
8
4
St
a
t
e
h
o
l
d
e
r
C
o
o
r
d
i
o
n
a
t
i
o
n
8
2
4
1
6
3
0
78
$
1
6
,
7
9
4
$
0
$
1
6
,
7
9
4
5
2
7
1
1
43
$
1
0
,
4
1
4
$1
1
,
4
0
2
$1
2
,
5
4
2
$
2
2
,
9
5
6
14
2
0
2
0
54
$
1
2
,
5
2
8
$
0
$
1
2
,
5
2
8
5
4
0
2
0
2
0
85
$
2
0
,
3
4
5
$
0
$
2
0
,
3
4
5
35
%
S
u
b
m
i
t
t
a
l
6
3
5
9
0
8
0
4
0
25
1
$
5
3
,
3
6
2
$
0
$
5
3
,
3
6
2
65
%
S
u
b
m
i
t
t
a
l
1
2
6
5
1
1
0
1
0
1
0
0
2
4
32
1
$
7
0
,
5
4
4
$
0
$
7
0
,
5
4
4
95
%
S
u
b
m
i
t
t
a
l
1
0
3
5
9
0
3
6
1
2
5
2
4
32
0
$
6
8
,
1
2
5
$
0
$
6
8
,
1
2
5
Bi
d
P
a
c
k
a
g
e
2
2
5
4
0
1
0
3
0
8
11
5
$
2
5
,
3
5
4
$2
5
0
$2
7
5
$
2
5
,
6
2
9
10
1
0
20
$
4
,
5
7
0
$
0
$
4
,
5
7
0
14
.
7
14
.
7
0
6
$
2
,
7
5
0
-$
2
,
5
0
0
-$
2
,
7
5
0
$
0
En
g
i
n
e
e
r
i
n
g
S
e
r
v
i
c
e
s
D
u
r
i
n
g
B
i
d
d
i
n
g
1
6
2
0
1
5
5
56
$
1
2
,
3
1
7
$
0
$
1
2
,
3
1
7
In
i
t
i
a
l
/
C
o
n
s
t
r
u
c
t
i
o
n
M
e
e
t
i
n
g
s
2
4
2
4
48
$
1
1
,
6
1
6
$5
0
0
$5
5
0
$
1
2
,
1
6
6
RF
I
s
1
4
2
6
4
0
80
$
1
7
,
1
6
0
$
0
$
1
7
,
1
6
0
Su
b
m
i
t
t
a
l
s
1
0
2
5
3
5
5
0
12
0
$
2
6
,
7
9
0
$
0
$
2
6
,
7
9
0
Ch
a
n
g
e
O
r
d
e
r
s
4
1
2
6
22
$
4
,
9
9
4
$
0
$
4
,
9
9
4
Pu
n
c
h
L
i
s
t
/
C
l
o
s
e
O
u
t
4
1
2
8
24
$
5
,
3
6
8
$3
0
0
$3
3
0
$
5
,
6
9
8
Re
c
o
r
d
D
r
a
w
i
n
g
s
4
8
1
6
28
$
5
,
4
6
4
$2
5
0
$2
7
5
$
5
,
7
3
9
Pr
o
j
e
c
t
C
o
o
r
d
i
n
a
t
i
o
n
/
G
e
n
e
r
a
l
A
s
s
i
s
t
a
n
c
e
1
0
2
2
6
1
5
53
$
1
1
,
8
3
9
$
0
$
1
1
,
8
3
9
At
t
a
c
h
m
e
n
t
1
:
A
m
e
n
d
e
d
E
x
h
i
b
i
t
D
-
P
a
y
m
e
n
t
S
c
h
e
d
u
l
e
Docusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
-1- 4845-6718-3385v1
LAC\04706083
AGREEMENT FOR SERVICES
(For design professional contracts over $5,000)
This AGREEMENT made this 16th day of September, 2024 between:
CITY: City of Gilroy, having a principal place of business at
7351 Rosanna Street, Gilroy, California
and CONSULTANT: HydroScience Engineers, Inc., having a principal place of business at 10569
Old Placerville Rd, Sacramento, CA 95827.
ARTICLE 1. TERM OF AGREEMENT
This Agreement will become effective on October 1, 2024 and will continue in effect through
December 31, 2027 unless terminated in accordance with the provisions of Article 7 of this
Agreement.
ARTICLE 2. INDEPENDENT CONTRACTOR STATUS
It is the express intention of the parties that CONSULTANT is an independent contractor and not
an employee, agent, joint venturer or partner of CITY. Nothing in this Agreement shall be
interpreted or construed as creating or establishing the relationship of employer and employee
between CITY and CONSULTANT or any employee or agent of CONSULTANT. Both parties
acknowledge that CONSULTANT is not an employee for state or federal tax purposes.
CONSULTANT shall not be entitled to any of the rights or benefits afforded to CITY’S
employees, including, without limitation, disability or unemployment insurance, workers’
compensation, medical insurance, sick leave, retirement benefits or any other employment
benefits. CONSULTANT shall retain the right to perform services for others during the term of
this Agreement.
ARTICLE 3. SERVICES TO BE PERFORMED BY CONSULTANT
A. Specific Services
CONSULTANT agrees to: perform the services as outlined in Exhibit “A” (“Specific
Provisions”) and Exhibit “B” (“Scope of Services”) within the time periods described in and
Exhibit “C” (“Milestone Schedule”).
B. Method of Performing Services
CONSULTANT shall determine the method, details and means of performing the above-described
services. CITY shall have no right to, and shall not, control the manner or determine the method
of accomplishing CONSULTANT’S services.
Docusign Envelope ID: F0D8DFF4-12E9-4EC8-8480-839FA649F57DDocusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
-2- 4845-6718-3385v1
LAC\04706083
C. Employment of Assistants
CONSULTANT may, at the CONSULTANT’S own expense, employ such assistants as
CONSULTANT deems necessary to perform the services required of CONSULTANT by this
Agreement, subject to the prohibition against assignment and subcontracting contained in
Article 5 below. CITY may not control, direct, or supervise CONSULTANT’S assistants in the
performance of those services. CONSULTANT assumes full and sole responsibility for the
payment of all compensation and expenses of these assistants and for all state and federal income
tax, unemployment insurance, Social Security, disability insurance and other applicable
withholding.
D. Place of Work
CONSULTANT shall perform the services required by this Agreement at any place or location
and at such times as CONSULTANT shall determine is necessary to properly and timely perform
CONSULTANT’S services.
ARTICLE 4. COMPENSATION
A. Consideration
In consideration for the services to be performed by CONSULTANT, CITY agrees to pay
CONSULTANT the amounts set forth in Exhibit “D”. In no event however shall the total
compensation paid to CONSULTANT exceed $673,348.00.
B. Invoices
CONSULTANT shall submit invoices for all services rendered.
C. Payment
Payment shall be due according to the payment schedule set forth in Exhibit “D”. No payment
will be made unless CONSULTANT has first provided City with a written receipt of invoice
describing the work performed and any approved direct expenses (as provided for in Exhibit “A”,
Section IV) incurred during the preceding period. If CITY objects to all or any portion of any
invoice, CITY shall notify CONSULTANT of the objection within thirty (30) days from receipt
of the invoice, give reasons for the objection, and pay that portion of the invoice not in dispute. It
shall not constitute a default or breach of this Agreement for CITY not to pay any invoiced amounts
to which it has objected until the objection has been resolved by mutual agreement of the parties.
D. Expenses
CONSULTANT shall be responsible for all costs and expenses incident to the performance of
services for CITY, including but not limited to, all costs of equipment used or provided by
CONSULTANT, all fees, fines, licenses, bonds or taxes required of or imposed against
CONSULTANT and all other of CONSULTANT’S costs of doing business. CITY shall not be
responsible for any expenses incurred by CONSULTANT in performing services for CITY, except
for those expenses constituting “direct expenses” referenced on Exhibit “A.”
Docusign Envelope ID: F0D8DFF4-12E9-4EC8-8480-839FA649F57DDocusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
-3- 4845-6718-3385v1
LAC\04706083
ARTICLE 5. OBLIGATIONS OF CONSULTANT
A. Tools and Instrumentalities
CONSULTANT shall supply all tools and instrumentalities required to perform the services under
this Agreement at its sole cost and expense. CONSULTANT is not required to purchase or rent
any tools, equipment or services from CITY.
B. Workers’ Compensation
CONSULTANT agrees to provide workers’ compensation insurance for CONSULTANT’S
employees and agents and agrees to hold harmless, defend with counsel acceptable to CITY and
indemnify CITY, its officers, representatives, agents and employees from and against any and all
claims, suits, damages, costs, fees, demands, causes of action, losses, liabilities and expenses,
including without limitation attorneys’ fees, arising out of any injury, disability, or death of any of
CONSULTANT’S employees.
C. Indemnification of Liability, Duty to Defend
1. As to professional liability, to the fullest extent permitted by law, CONSULTANT
shall defend, through counsel approved by CITY (which approval shall not be unreasonably
withheld), indemnify and hold harmless CITY, its officers, representatives, agents and employees
against any and all suits, damages, costs, fees, claims, demands, causes of action, losses, liabilities
and expenses, including without limitation attorneys’ fees, to the extent arising or resulting directly
or indirectly from any willful or negligent acts, errors or omissions of CONSULTANT or
CONSULTANT’S assistants, employees or agents, including all claims relating to the injury or
death of any person or damage to any property.
2. As to other liability, to the fullest extent permitted by law, CONSULTANT shall
defend, through counsel approved by CITY (which approval shall not be unreasonably withheld),
indemnify and hold harmless CITY, its officers, representatives, agents and employees against any
and all suits, damages, costs, fees, claims, demands, causes of action, losses, liabilities and
expenses, including without limitation attorneys’ fees, arising or resulting directly or indirectly
from any act or omission of CONSULTANT or CONSULTANT’S assistants, employees or
agents, including all claims relating to the injury or death of any person or damage to any property.
D. Insurance
In addition to any other obligations under this Agreement, CONSULTANT shall, at no cost to
CITY, obtain and maintain throughout the term of this Agreement: (a) Commercial Liability
Insurance on a per occurrence basis, including coverage for owned and non-owned automobiles,
with a minimum combined single limit coverage of $1,000,000 per occurrence for all damages due
to bodily injury, sickness or disease, or death to any person, and damage to property, including the
loss of use thereof; and (b) Professional Liability Insurance (Errors & Omissions) with a minimum
coverage of $1,000,000 per occurrence or claim, and $2,000,000 aggregate; provided however,
Professional Liability Insurance written on a claims made basis must comply with the requirements
set forth below. Professional Liability Insurance written on a claims made basis (including without
Docusign Envelope ID: F0D8DFF4-12E9-4EC8-8480-839FA649F57DDocusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
-4- 4845-6718-3385v1
LAC\04706083
limitation the initial policy obtained and all subsequent policies purchased as renewals or
replacements) must show the retroactive date, and the retroactive date must be before the earlier
of the effective date of the contract or the beginning of the contract work. Claims made
Professional Liability Insurance must be maintained, and written evidence of insurance must be
provided, for at least five (5) years after the completion of the contract work. If claims made
coverage is canceled or non-renewed, and not replaced with another claims-made policy form with
a retroactive date prior to the earlier of the effective date of the contract or the beginning of the
contract work, CONSULTANT must purchase so called “extended reporting” or “tail” coverage
for a minimum of five (5) years after completion of work, which must also show a retroactive date
that is before the earlier of the effective date of the contract or the beginning of the contract work.
As a condition precedent to CITY’S obligations under this Agreement, CONSULTANT shall
furnish written evidence of such coverage (naming CITY, its officers and employees as additional
insureds on the Comprehensive Liability insurance policy referred to in (a) immediately above via
a specific endorsement) and requiring thirty (30) days written notice of policy lapse or cancellation,
or of a material change in policy terms.
E. Assignment
Notwithstanding any other provision of this Agreement, neither this Agreement nor any duties or
obligations of CONSULTANT under this Agreement may be assigned or subcontracted by
CONSULTANT without the prior written consent of CITY, which CITY may withhold in its sole
and absolute discretion.
F. State and Federal Taxes
As CONSULTANT is not CITY’S employee, CONSULTANT shall be responsible for paying all
required state and federal taxes. Without limiting the foregoing, CONSULTANT acknowledges
and agrees that:
CITY will not withhold FICA (Social Security) from CONSULTANT’S
payments;
CITY will not make state or federal unemployment insurance contributions on
CONSULTANT’S behalf;
CITY will not withhold state or federal income tax from payment to
CONSULTANT;
CITY will not make disability insurance contributions on behalf of
CONSULTANT;
CITY will not obtain workers’ compensation insurance on behalf of
CONSULTANT.
Docusign Envelope ID: F0D8DFF4-12E9-4EC8-8480-839FA649F57DDocusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
G. Prevailing Wage
CONSULTANT agrees and acknowledges that it is its obligation to determine whether, and to
what extent, any work performed is or any workers employed relative to any construction to be
performed under this Agreement are subject to any Codes, Ordinances, Resolutions, Rules and
other Regulations and established policies of CITY and the laws of the State of California and the
United States, including, without limitation, the California Labor Code and Public Contract Code
relating to public contracting and prevailing wage requirements (“Prevailing Wage Laws”). To the
extent Prevailing Wage Laws apply to work performed or workers employed for the purpose of
performing work under this Agreement, CONSULTANT shall fully comply with and ensure that
all workers and/or subcontractors are informed of and comply with all Prevailing Wage Laws and
specifically any applicable requirement of California Labor Code Sections 1720 et seq. and 1770
et seq. and the regulations thereunder, which require the payment of prevailing wage rates based
on labor classification, as determined by the State of California, and the performance of other
requirements on certain “public works” or “maintenance” projects. It is the duty of
CONTRACTOR to post a copy of applicable prevailing wages at the job site. Prevailing wage
information may be obtained at www.dir.ca.gov.
No CONSULTANT or Subconsultant may be awarded an Agreement containing Public work
elements unless registered with the Department of Industrial Relations (DIR) pursuant to Labor
Code 1725.5. Registration with DIR must be maintained throughout the entire term of this
AGREEMENT, including any subsequent amendments.
-5- 4845-6718-3385v1
LAC\04706083
Docusign Envelope ID: F0D8DFF4-12E9-4EC8-8480-839FA649F57DDocusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
-6- 4845-6718-3385v1
LAC\04706083
ARTICLE 6. OBLIGATIONS OF CITY
A.Cooperation of City
CITY agrees to respond to all reasonable requests of CONSULTANT and provide access, at
reasonable times following receipt by CITY of reasonable notice, to all documents reasonably
necessary to the performance of CONSULTANT’S duties under this Agreement.
B.Assignment
CITY may assign this Agreement or any duties or obligations thereunder to a successor
governmental entity without the consent of CONSULTANT. Such assignment shall not release
CONSULTANT from any of CONSULTANT’S duties or obligations under this Agreement.
ARTICLE 7. TERMINATION OF AGREEMENT
A.Sale of Consultant’s Business/ Death of Consultant.
CONSULTANT shall notify CITY of the proposed sale of CONSULTANT’s business no later
than thirty (30) days prior to any such sale. CITY shall have the option of terminating this
Agreement within thirty (30) days after receiving such notice of sale. Any such CITY termination
pursuant to this Article 7.A shall be in writing and sent to the address for notices to
CONSULTANT set forth in Exhibit A, Subsection V.I., no later than thirty (30) days after CITY’
receipt of such notice of sale.
If CONSULTANT is an individual, this Agreement shall be deemed automatically terminated
upon death of CONSULTANT.
B.Termination by City for Default of Consultant
Should CONSULTANT default in the performance of this Agreement or materially breach any of
its provisions, CITY, at CITY’S option, may terminate this Agreement by giving written
notification to CONSULTANT. For the purposes of this section, material breach of this
Agreement shall include, but not be limited to the following:
1.CONSULTANT’S failure to professionally and/or timely perform any of the
services contemplated by this Agreement.
2.CONSULTANT’S breach of any of its representations, warranties or covenants
contained in this Agreement.
CONSULTANT shall be entitled to payment only for work satisfactorily completed through the
date of the termination notice, as reasonably determined by CITY, provided that such payment
shall not exceed the amounts set forth in this Agreement for the tasks described on Exhibit C”
which have been fully, competently and timely rendered by CONSULTANT. Notwithstanding
the foregoing, if CITY terminates this Agreement due to CONSULTANT’S default in the
performance of this Agreement or material breach by CONSULTANT of any of its provisions,
then in addition to any other rights and remedies CITY may have, CONSULTANT shall reimburse
Docusign Envelope ID: F0D8DFF4-12E9-4EC8-8480-839FA649F57DDocusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
-7- 4845-6718-3385v1
LAC\04706083
CITY, within ten (10) days after demand, for any and all costs and expenses incurred by CITY in
order to complete the tasks constituting the scope of work as described in this Agreement, to the
extent such costs and expenses exceed the amounts CITY would have been obligated to pay
CONSULTANT for the performance of that task pursuant to this Agreement.
C.Termination for Failure to Make Agreed-Upon Payments
Should CITY fail to pay CONSULTANT all or any part of the compensation set forth in Article 4
of this Agreement on the date due, then if and only if such nonpayment constitutes a default under
this Agreement, CONSULTANT, at the CONSULTANT’S option, may terminate this Agreement
if such default is not remedied by CITY within thirty (30) days after demand for such payment is
given by CONSULTANT to CITY.
D.Transition after Termination
Upon termination, CONSULTANT shall immediately stop work, unless cessation could
potentially cause any damage or harm to person or property, in which case CONSULTANT shall
cease such work as soon as it is safe to do so. CONSULTANT shall incur no further expenses in
connection with this Agreement. CONSULTANT shall promptly deliver to CITY all work done
toward completion of the services required hereunder, and shall act in such a manner as to facilitate
any the assumption of CONSULTANT’s duties by any new consultant hired by the CITY to
complete such services.
ARTICLE 8. GENERAL PROVISIONS
A.Amendment & Modification
No amendments, modifications, alterations or changes to the terms of this Agreement shall be
effective unless and until made in a writing signed by both parties hereto.
B.Americans with Disabilities Act of 1990
Throughout the term of this Agreement, the CONSULTANT shall use due professional care to
comply fully with all applicable provisions of the Americans with Disabilities Act of 1990 (“the
Act”) in its current form and as it may be amended from time to time. CONSULTANT shall also
require such compliance of all subcontractors performing work under this Agreement, subject to
the prohibition against assignment and subcontracting contained in Article 5 above. The
CONSULTANT shall defend with counsel acceptable to CITY, indemnify and hold harmless the
CITY OF GILROY, its officers, employees, agents and representatives from and against all suits,
claims, demands, damages, costs, causes of action, losses, liabilities, expenses and fees, including
without limitation attorneys’ fees, that may arise out of any violations of the Act by the
CONSULTANT, its subcontractors, or the officers, employees, agents or representatives of either.
C.Attorneys’ Fees
If any action at law or in equity, including an action for declaratory relief, is brought to enforce or
interpret the provisions of this Agreement, the prevailing party will be entitled to reasonable
Docusign Envelope ID: F0D8DFF4-12E9-4EC8-8480-839FA649F57DDocusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
-8- 4845-6718-3385v1
LAC\04706083
attorneys’ fees, which may be set by the court in the same action or in a separate action brought
for that purpose, in addition to any other relief to which that party may be entitled.
D.Captions
The captions and headings of the various sections, paragraphs and subparagraphs of the Agreement
are for convenience only and shall not be considered nor referred to for resolving questions of
interpretation.
E.Compliance with Laws
The CONSULTANT shall keep itself informed of all State and National laws and all municipal
ordinances and regulations of the CITY which in any manner affect those engaged or employed in
the work, or the materials used in the work, or which in any way affect the conduct of the work,
and of all such orders and decrees of bodies or tribunals having any jurisdiction or authority over
the same. Without limiting the foregoing, CONSULTANT agrees to observe the provisions of the
Municipal Code of the CITY OF GILROY, obligating every contractor or subcontractor under a
contract or subcontract to the CITY OF GILROY for public works or for goods or services to
refrain from discriminatory employment or subcontracting practices on the basis of the race, color,
sex, religious creed, national origin, ancestry of any employee, applicant for employment, or any
potential subcontractor.
F.Conflict of Interest
CONSULTANT certifies that to the best of its knowledge, no CITY employee or office of any
public agency interested in this Agreement has any pecuniary interest in the business of
CONSULTANT and that no person associated with CONSULTANT has any interest that would
constitute a conflict of interest in any manner or degree as to the execution or performance of this
Agreement.
G.Entire Agreement
This Agreement supersedes any and all prior agreements, whether oral or written, between the
parties hereto with respect to the rendering of services by CONSULTANT for CITY and contains
all the covenants and agreements between the parties with respect to the rendering of such services
in any manner whatsoever. Each party to this Agreement acknowledges that no representations,
inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone
acting on behalf of any party, which are not embodied herein, and that no other agreement,
statement or promise not contained in this Agreement shall be valid or binding.
No other agreements or conversation with any officer, agent or employee of CITY prior to
execution of this Agreement shall affect or modify any of the terms or obligations contained in
any documents comprising this Agreement. Such other agreements or conversations shall be
considered as unofficial information and in no way binding upon CITY.
Docusign Envelope ID: F0D8DFF4-12E9-4EC8-8480-839FA649F57DDocusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
-9- 4845-6718-3385v1
LAC\04706083
H.Governing Law and Venue
This Agreement shall be governed by and construed in accordance with the laws of the State of
California without regard to the conflict of laws provisions of any jurisdiction. The exclusive
jurisdiction and venue with respect to any and all disputes arising hereunder shall be in state and
federal courts located in Santa Clara County, California.
I. Notices
Any notice to be given hereunder by either party to the other may be effected either by personal
delivery in writing or by mail, registered or certified, postage prepaid with return receipt requested.
Mailed notices shall be addressed to the parties at the addresses appearing in Exhibit “A”, Section
V.I. but each party may change the address by written notice in accordance with this paragraph.
Notices delivered personally will be deemed delivered as of actual receipt; mailed notices will be
deemed delivered as of three (3) days after mailing.
J. Partial Invalidity
If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void
or unenforceable, the remaining provisions will nevertheless continue in full force without being
impaired or invalidated in any way.
K.Time of the Essence
All dates and times referred to in this Agreement are of the essence.
L. Waiver
CONSULTANT agrees that waiver by CITY of any one or more of the conditions of performance
under this Agreement shall not be construed as waiver(s) of any other condition of performance
under this Agreement.
Executed at Gilroy, California, on the date and year first above written.
CONSULTANT: CITY:
H droScience En ineers, Inc. CITY OF GILROY
B : B :
ame: William Slente ame: Jimm Forbis
Title: Principal Title: Cit Administrato
Social Securit or Taxpa e
Identification Numbe 94-3288991
H.Governing Law and Venue
This Agreement shall be governed by and construed in accordance with the laws of the State of
California without regard to the conflict of laws provisions of any jurisdiction. The exclusive
jurisdiction and venue with respect to any and all disputes arising hereunder shall be in state and
federal courts located in Santa Clara County, California.
I. Notices
Any notice to be given hereunder by either party to the other may be effected either by personal
delivery in writing or by mail, registered or certified, postage prepaid with return receipt requested.
Mailed notices shall be addressed to the parties at the addresses appearing in Exhibit “A”, Section
V.I. but each party may change the address by written notice in accordance with this paragraph.
Notices delivered personally will be deemed delivered as of actual receipt; mailed notices will be
deemed delivered as of three (3) days after mailing.
J. Partial Invalidity
If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void
or unenforceable, the remaining provisions will nevertheless continue in full force without being
impaired or invalidated in any way.
K. Time of the Essence
All dates and times referred to in this Agreement are of the essence.
L. Waiver
CONSULTANT agrees that waiver by CITY of any one or more of the conditions of performance
under this Agreement shall not be construed as waiver(s) of any other condition of performance
under this Agreement.
Executed at Gilroy, California, on the date and year first above written.
CONSULTANT: CITY:
H droScience En ineers, Inc. CITY OF GILROY
B : B :
ame: William Slente ame: Jimm Forbis
Title: Principal Title: Cit Administrato
Social Securit or Taxpa e
Identification Numbe 94-3288991
Approved as to Form ATTEST:
City Attorney City Clerk
Docusign Envelope ID: F0D8DFF4-12E9-4EC8-8480-839FA649F57DDocusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
-1- 4845-6718-3385v1
LAC\04706083
EXHIBIT “A”
SPECIFIC PROVISIONS
I. PROJECT MANAGER
CONSULTANT shall provide the services indicated on the attached Exhibit “B”, Scope of
Services (“Services”). (All exhibits referenced are incorporated herein by reference.) To
accomplish that end, CONSULTANT agrees to assign Robert Le, who will act in the capacity of
Project Manager, and who will personally direct such Services.
Except as may be specified elsewhere in this Agreement, CONSULTANT shall furnish all
technical and professional services including labor, material, equipment, transportation,
supervision and expertise to perform all operations necessary and required to satisfactorily
complete the Services required herein.
II. NOTICE TO PROCEED/COMPLETION OF SERVICE
A. NOTICE TO PROCEED
CONSULTANT shall commence the Services upon delivery to CONSULTANT of a written
“Notice to Proceed”, which Notice to Proceed shall be in the form of a written communication
from designated City contact person(s). Notice to Proceed may be in the form of e-mail, fax or
letter authorizing commencement of the Services. For purposes of this Agreement, Bret Swain
shall be the designated City contact person(s). Notice to Proceed shall be deemed to have been
delivered upon actual receipt by CONSULTANT or if otherwise delivered as provided in the
Section V.I. (“Notices”) of this Exhibit “A”.
B. COMPLETION OF SERVICES
When CITY determines that CONSULTANT has satisfactorily completed all of the Services,
CITY shall give CONSULTANT written Notice of Final Acceptance, and CONSULTANT shall
not incur any further costs hereunder. CONSULTANT may request this determination of
completion when, in its opinion, it has satisfactorily completed all of the Services and, if so
requested, CITY shall make this determination within two (2) weeks of such request, or if CITY
determines that CONSULTANT has not satisfactorily completed all of such Services, CITY shall
so inform CONSULTANT within this two (2) week period.
III. PROGRESS SCHEDULE
The schedule for performance and completion of the Services will be as set forth in the attached
Exhibit “C”.
IV. PAYMENT OF FEES AND DIRECT EXPENSES
Payments shall be made to CONSULTANT as provided for in Article 4 of this Agreement.
Docusign Envelope ID: F0D8DFF4-12E9-4EC8-8480-839FA649F57DDocusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
-2- 4845-6718-3385v1
LAC\04706083
Direct expenses are charges and fees not included in Exhibit “B”. CITY shall be obligated to pay
only for those direct expenses which have been previously approved in writing by CITY.
CONSULTANT shall obtain written approval from CITY prior to incurring or billing of direct
expenses.
Copies of pertinent financial records, including invoices, will be included with the submission of
billing(s) for all direct expenses.
V. OTHER PROVISIONS
A. CONSULTANT’S SERVICES TO BE APPROVED BY A REGISTERED
PROFESSIONAL ENGINEER
All civil (including structural and geotechnical) engineering plans, calculations, specifications and
reports shall be prepared by, or under the responsible charge of, a licensed civil engineer and shall
include his or her name and license number. Interim documents shall include a notation as to the
intended purpose of the document, such as “preliminary” or “for review only.” All civil
engineering plans and specifications that are permitted or that are to be released for construction
shall bear the signature and seal of the licensee and the date of signing and sealing or stamping.
All final civil engineering calculations and reports shall bear the signature and seal or stamp of the
licensee, and the date of signing and sealing or stamping.
B. STANDARD OF WORKMANSHIP
CONSULTANT represents and warrants that it has the qualifications, skills and licenses necessary
to perform the Services, and its duties and obligations, expressed and implied, contained herein,
and CITY expressly relies upon CONSULTANT’S representations and warranties regarding its
skills, qualifications and licenses. CONSULTANT shall perform such Services and duties in
conformance to and consistent with the standards generally recognized as being employed by
professionals in the same discipline in the State of California.
Any plans, designs, specifications, estimates, calculations, reports and other documents furnished
under this Agreement shall be of a quality acceptable to CITY. The minimum criteria for
acceptance shall be a product of neat appearance, well-organized, technically and grammatically
correct, checked and having the maker and checker identified. The minimum standard of
appearance, organization and content of the drawings shall be that used by CITY for similar
purposes.
C. RESPONSIBILITY OF CONSULTANT
CONSULTANT shall be responsible for the professional quality, technical accuracy, and the
coordination of the Services furnished by it under this Agreement. The CITY’S review,
acceptance or payment for any of the Services shall not be construed to operate as a waiver of any
rights under this Agreement or of any cause of action arising out of the performance of this
Agreement, and CONSULTANT shall be and remain liable to CITY in accordance with applicable
Docusign Envelope ID: F0D8DFF4-12E9-4EC8-8480-839FA649F57DDocusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
-3- 4845-6718-3385v1
LAC\04706083
law for all damages to CITY caused by CONSULTANT’S negligent performance of any of the
services furnished under this Agreement.
D. RIGHT OF CITY TO INSPECT RECORDS OF CONSULTANT
CITY, through its authorized employees, representatives or agents, shall have the right, at any and
all reasonable times, to audit the books and records (including, but not limited to, invoices,
vouchers, canceled checks, time cards, etc.) of CONSULTANT for the purpose of verifying any
and all charges made by CONSULTANT in connection with this Agreement. CONSULTANT
shall maintain for a minimum period of three (3) years (from the date of final payment to
CONSULTANT), or for any longer period required by law, sufficient books and records in
accordance with standard California accounting practices to establish the correctness of all charges
submitted to CITY by CONSULTANT, all of which shall be made available to CITY at the CITY’s
offices within five (5) business days after CITY’s request.
E. CONFIDENTIALITY OF MATERIAL
All ideas, memoranda, specifications, plans, manufacturing procedures, data (including, but not
limited to, computer data and source code), drawings, descriptions, documents, discussions or
other information developed or received by or for CONSULTANT and all other written and oral
information developed or received by or for CONSULTANT and all other written and oral
information submitted to CONSULTANT in connection with the performance of this Agreement
shall be held confidential by CONSULTANT and shall not, without the prior written consent of
CITY, be used for any purposes other than the performance of the Services, nor be disclosed to an
entity not connected with the performance of the such Services. Nothing furnished to
CONSULTANT which is otherwise known to CONSULTANT or is or becomes generally known
to the related industry (other than that which becomes generally known as the result of
CONSULTANT’S disclosure thereof) shall be deemed confidential. CONSULTANT shall not
use CITY’S name or insignia, or distribute publicity pertaining to the services rendered under this
Agreement in any magazine, trade paper, newspaper or other medium without the express written
consent of CITY.
F. NO PLEDGING OF CITY’S CREDIT.
Under no circumstances shall CONSULTANT have the authority or power to pledge the credit of
CITY or incur any obligation in the name of CITY.
G. OWNERSHIP OF MATERIAL.
All material including, but not limited to, computer information, data and source code, sketches,
tracings, drawings, plans, diagrams, quantities, estimates, specifications, proposals, tests, maps,
calculations, photographs, reports and other material developed, collected, prepared (or caused to
be prepared) under this Agreement shall be the property of CITY, but CONSULTANT may retain
and use copies thereof subject to Section V.E of this Exhibit “A”.
CITY shall not be limited in any way in its use of said material at any time for any work, whether
or not associated with the City project for which the Services are performed.
Docusign Envelope ID: F0D8DFF4-12E9-4EC8-8480-839FA649F57DDocusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
-4- 4845-6718-3385v1
LAC\04706083
H. NO THIRD PARTY BENEFICIARY.
This Agreement shall not be construed or deemed to be an agreement for the benefit of any third
party or parties, and no third party or parties shall have any claim or right of action hereunder for
any cause whatsoever.
I. NOTICES.
Notices are to be sent as follows:
CITY: Bret Swain, PE
City of Gilroy
7351 Rosanna Street
Gilroy, CA 95020
CONSULTANT: Robert Le, PE
HydroScience Engineers, Inc.
10569 Old Placerville Rd
Sacramento, CA 95827-2504
J. FEDERAL FUNDING REQUIREMENTS.
If the box to the left of this sentence is checked, this Agreement involves federal
funding and the requirements of this Section V.J. apply.
If the box to the left of this sentence is checked, this Agreement does not involve
federal funding and the requirements of this Section V.J. do not apply.
1. DBE Program
CONSULTANT shall comply with the requirements of Title 49, Part 26, Code of Federal
Regulations (49 CFR 26) and the City-adopted Disadvantaged Business Enterprise programs.
2. Cost Principles
Federal Acquisition Regulations in Title 48, CFR 31, shall be used to determine the allowable cost
for individual items.
3. Covenant against Contingent Fees
The CONSULTANT warrants that he/she has not employed or retained any company or person,
other than a bona fide employee working for the CONSULTANT, to solicit or secure this
Agreement, and that he/she has not paid or agreed to pay any company or person, other than a
bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other
consideration, contingent upon or resulting from the award or formation of this Agreement. For
breach or violation of this warranty, the Local Agency shall have the right to annul this Agreement
without liability or, at its discretion, to deduct from the agreement price or consideration, or
otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or
contingent fee.
Docusign Envelope ID: F0D8DFF4-12E9-4EC8-8480-839FA649F57DDocusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
-1- 4845-6718-3385v1
LAC\04706083
EXHIBIT “B”
SCOPE OF SERVICES
Docusign Envelope ID: F0D8DFF4-12E9-4EC8-8480-839FA649F57DDocusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
Engineering Services for Joint Morgan Hill-Gilroy Sewer
Trunk Line Repairs Project No. 24-RFP-PW-499
Scope of Work
The scope includes design, bid, and construction phase support. It also includes
necessary studies identified by HydroScience to inform the design, supporting topographic
mapping and optional geotechnical investigation, research, utility coordination, and
permitting.
• Task 1 – Project Management
• Task 2 – Preliminary Engineering
• Task 3 – Detailed Design/Bid Package
• Task 4 – Engineering Services During the Bidding Phase
• Task 5 – Construction Engineering Support Services
Task 1 – Project Management
HydroScience will prepare for, coordinate, and facilitate one kickoff meeting with the City.
During the kickoff meeting, HydroScience will confirm the scope of work, schedule,
budget, and availability of project documents and electronic files; review project goals,
priorities, and conceptual design requests; review unique project features, discuss format
of deliverables; review regulatory items, approval processes, and administrative
procedures; and clarify responsibilities of each party.
HydroScience will provide general project management activities, including team
coordination, project budget tracking and reporting, managing subconsultants, invoicing,
and maintaining the project schedule. The project schedule will identify tasks, subtasks,
design development milestones, critical path designation, and progress meetings.
HydroScience will prepare for, coordinate, and facilitate the design review workshops at the
35%, 65%, and 95% level of design submittal milestones, as well as a meeting at the
completion of the Technical Evaluations. The intent of the workshops is to help facilitate
the City’s review of the design progress. Following the workshops, City will provide a set of
consolidated review comments to HydroScience. HydroScience will maintain a tracking log
of comments and outstanding items, which will be returned to the City with
responses/action taken.
A peer review of the plans will occur at the 95% stage. This peer review will be performed by
Eric Petrel, who has over 36 years of experience designing pipeline and manhole
Docusign Envelope ID: F0D8DFF4-12E9-4EC8-8480-839FA649F57DDocusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
rehabilitations all over California. Eric will review the plans and prepare the Certification of
Peer Review on HydroScience Letterhead for submittal with the 95% Submittal.
Deliverables
• Project schedule in Gantt chart format (Microsoft Project)
• Monthly progress reports included with each invoice
• Response to comments (PDF/Excel)
• Peer Review Submittal (PDF)
• Meeting agendas and minutes (PDF)
Task 2 – Preliminary Engineering
Under this task, HydroScience will gather and evaluate existing design documents for the
existing infrastructure, including but not limited to: easements, design documents,
AutoCAD files, City as-builts/record drawings, and available utility maps. Details of this
task include the following.
Site Walk: HydroScience will conduct an initial walkthrough along the project alignment to
identify existing conditions in comparison to records, manhole locations, traffic
circulation, pavement conditions, access challenges, potential bypass pipe routings, and
related information. For manholes within private properties, HydroScience will identify
potential impacts of the work on businesses which will inform our stakeholder
coordination strategy.
Records Review: We will gather and review City as-built drawings and CCTV inspection
records to fully understand the configuration and alignment of the existing Joint Trunk and
the interior of the pipe segments and the manholes to be rehabilitated. We assume all data
files associated with the Condition Assessment will be provided on flash drive for our use.
This data will help us to determine the optimal method of repair to be performed, any
excavation for access, traffic impacts, contractor work areas, any necessary spot repairs
prior to lining, laterals to be reinstated, and related design considerations. We will also
review our existing records from our work in those areas on the Relief Trunk Project and the
SCRWA Projects.
Topographic field survey/Record Boundary Mapping: Our subconsultant, HMH, will
provide topographic surveying and mapping to support the design of the Project. After
setting up survey control for the projects, HMH will perform field topographic surveying to
obtain the following information for an 800 LF segment of Leavesley Road (open cut
replacement) at a width of 170 ft (back of walk to back of walk) plus a 3,100 LF segment on
the Access Road at a width of 80 ft (CIPP segments):
• Location, rim, invert, pipe size, and direction of flow of accessible sanitary sewer
manholes, storm drain manholes, storm drain inlets.
• All surface features from back-of-sidewalk to back-of-sidewalk.
Docusign Envelope ID: F0D8DFF4-12E9-4EC8-8480-839FA649F57DDocusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
• Utility surface features: utility vaults, boxes, hydrants
• Water valves: Location, rim, top of nut, and length of extension of water valves
• Street monuments and trees
• All USA-marked utilities
• Develop 3d TIN surface with contours.
• Deliverables in AutoCAD 2018 and PDF
Using current Assessor’s maps and recorded maps and documents from the County of
Santa Clara, HMH will prepare a record boundary in AutoCAD format. This record boundary
shall contain the street right-of-way lines along the defined alignment. The right-of-way
lines of intersecting streets will also be shown up to the curb return along with 25 feet of
the side property lines. The street centerlines or monument lines, as appropriate for any
particular street, will also be provided in the base file.
The record right-of-way will be tied to the field survey by locating sufficient street
monuments. Evidence of property corners will not be searched for in the field and no
monuments will be set.
Since no title reports are to be provided, there may be street easements or other
documents that affect the street right-of-way lines that would not be shown in the base file.
Also, the existence of other easements or appurtenant rights cannot be determined
without title reports and therefore, will not be shown.
Utility Service Alert (USA) will be contacted to obtain record information regarding the
existence of utilities within the street right-of-way.
In addition to the two sewer segments noted above, HMH will perform field topographic
surveying for 40 (forty) sewer manholes to obtain location, rim, invert, pipe size, and
direction of flow. Also included will be a 10’ square of surface topo around each sewer
manhole. Utility research will be performed for the 8 manholes that will be raised.
Utility Coordination: HydroScience will send utility research/as-built plans request letters
to local utility companies that may have facilities within the project limits. A map of the
approximate utility locations (including underground utilities) will be created based on data
provided by the utility companies and surface utility features as identified during the
topographic survey. When the existing data allows, the drawing will indicate utility type,
diameter, material, approximate cover, and the horizontal location of the utility.
HydroScience will review utility information provided by the City and other utility providers.
If information provided by the utility providers does not match information collected during
the site walk and information in the previous design drawings, HydroScience will identify
potential candidates for utility potholing.
CEQA Notice of Exemption: An initial review of the project indicates that the project likely
qualifies for a “Replacement or Reconstruction” exemption under CEQA Section 15301(h)
as well as Section 15303(f). HydroScience will prepare a technical project description and
Docusign Envelope ID: F0D8DFF4-12E9-4EC8-8480-839FA649F57DDocusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
assist the City with the filing of a Notice of Exemption. This form will be filed with the
County Clerk’s office.
Technical Evaluations: HydroScience will conduct the following technical evaluations
which will be documented in a technical memorandum prepared for the City’s review:
• Evaluation of two (2) manhole lining alternatives (CIPM and cementitious),
budgetary cost comparison, bypassing requirements or alternatives (flow-through
plug), service life comparison, CCTV observations affecting liner selection and
installation requirements.
• Pipeline CIPP lining parameters, construction access and excavation requirements
for installing the liner in the identified locations, CCTV observations affecting liner
selection and installation requirements.
• Flow bypass strategy for the CIPP and open-cut segments.
• Pipe crown spray lining requirements, maximum allowable sewer flow during lining
and time of day/season acceptable for installation, surface preparation
requirements.
• Prepare a preliminary construction cost estimate incorporating recommended
approaches from this evaluation.
• Preliminarily identify any required potholing to inform the detailed design.
Each evaluation item will be examined from the standpoint of feasibility, cost-
effectiveness, risk, and minimization of impacts. HydroScience will document the
evaluations in a focused technical memorandum and present to the City for review.
HydroScience will conduct a review workshop to discuss questions and arrive at decisions
for detailed design.
Stakeholder Coordination: HydroScience will assist the City in coordinating work that
may affect private properties, such as the Premium Outlets, Gilroy Crossing, landowners
along the gravel access road, and PG&E for transmission towers in the access road and
Renz Lane. Our scope includes a total of 78 hours to assist with this coordination. This
effort will inform specification requirements and drawing notes addressing any special
provisions required to facilitate operation of these services during construction and
sequencing of work to minimize downtime. The contract documents will identify allowable
hours of work and maximum amount of time that access to any property can be
interrupted. Requirements for critical facilities (for example, maintaining at least one
access to businesses at all times) will be specified on the Drawings.
Deliverables
• CEQA Notice of Exemption
• Utility Potholing Report
• Technical Evaluations Memorandum
Docusign Envelope ID: F0D8DFF4-12E9-4EC8-8480-839FA649F57DDocusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
Assumptions
• Borings are located within City right-of-way and will be completed during the
daytime.
• Disposal of excess soil cuttings from borings will be placed in 55-gallon drums and
disposed of, except on the access road where they will be spread. Disposal of
hazardous materials is not included in this task.
• No-fee encroachment permits for surveying, geotechnical, and utility locating will
be issued by the City for this task.
• No new monuments will be set. Survey monument preservation, as defined and
required by Section 8771 of the Professional Land Surveyor’s Act, is not included in
this task.
• Title reports are excluded, and Right-of-way acquisition is not necessary.
• Stamped traffic control plans are not required for exploration work in City rights of
way.
• City will provide as-built drawings for the entire length of the existing trunk sewer.
• The existing trunk sewer is entirely contained within existing City right-of-way and
easements.
Task 3 – Detailed Design/Bid Package
The detailed design will include three interim submittals and the stamped and final Bid
Package. The scope of work for each submittal is as follows:
35% Submittal: This submittal will include the topographic survey, utility information
collected from the utilities, the visual observations collected during the site walk, the right-
of-way limits and boundaries from the record boundary survey, and the proposed plans for
open cut and CIPP repairs. Preliminary manhole repair and raising typical details will be
provided, and preliminary details and references to City standards included as appropriate.
Where utility information may be lacking or require verification, proposed pothole locations
will be identified.
Additional components of the 35% Submittal will include a table of contents for technical
specifications and a construction cost estimate based on the likely bid items for each
project component. Where required, a list of expected permits will be identified.
65% Submittal: Comments on the 35% Submittal will be reviewed and the responses
incorporated into the 65% Submittal. The 65% Submittal will also include construction
details and flow bypassing diagrams. An updated estimate of probable construction costs,
as well as a draft of the technical specifications will be prepared.
95% Submittal: Comments on the 65% Submittal will be reviewed and the responses
incorporated into the 95% Submittal. The 95% Submittal will also include all of the
elements required to have a complete set of contract documents suitable for advertising,
Docusign Envelope ID: F0D8DFF4-12E9-4EC8-8480-839FA649F57DDocusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
pending final City review. The submittal will be peer reviewed per the scope in Task 1, and
will include front end specifications, including the City’s agreement, using the City’s
standard front-end specifications. An updated estimate of probable construction costs, as
well as a draft of the technical and special provisions will be prepared.
The 95% Submittal will be used to submit to Caltrans for permit review and approval. The
portions going to Caltrans will be stamped and formatted in accordance with their
requirements. The City will be responsible for any permit fees Caltrans requires for their
review and permitting of the project.
Bid Package: The Bid Package will incorporate all comments on the 95% Submittal and be
a stamped set of contract documents that are suitable for advertisement.
The detailed design effort will include the following:
Temporary Traffic Control Plan: HydroScience will prepare a temporary traffic control
plan for the open cut work at Leavesley to satisfy Caltrans Requirements. We will
additionally prepare 2-3 typical traffic control details and specifications for the contractor
to comply with in accordance with MUTCD requirements. The contractor shall prepare
detailed temporary traffic control plans for all areas other than the open-cut based on our
typical plans and specification requirements.
Temporary Construction Easements (TCEs) and Encroachment Permits (EPs): During
Preliminary Engineering, the full extent of TCEs and EPs will be determined based on facility
locations, excavation extents, and record boundary locations. For the purposes of scoping,
we have assumed the following are required and these will be prepared by HydroScience in
coordination with the City:
• County EP for manhole repairs north of City limits.
• Caltrans EP for Open Cut and manhole repairs in Leavesley Rd.
• TCEs for CIPP and manhole work in the access road.
• TCEs for manhole work in private property.
HydroScience will facilitate a design review meeting at the 35%, 65% and 95% submittals.
We have assumed these will be conducted as virtual meetings.
Deliverables:
• 35% Submittal, PDF/Word/Excel
• Response to Comments, 35%, 65%, 95%, Excel
• 65% Submittal, PDF/Word/Excel
• 95% Submittal, PDF/Word/Excel
• Caltrans Permit Application (PDF)
• Bid Package, one full size set of stamped plans (bond), one hard copy of the
specifications, and electronic copies of the plans (CAD/PDF), specifications
(Word/PDF), and estimate (Excel/PDF)
Docusign Envelope ID: F0D8DFF4-12E9-4EC8-8480-839FA649F57DDocusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
• Meeting agendas and minutes for three design review meetings
• Comment log with responses
Assumptions
• Stakeholder coordination assistance is limited to the total number of hours shown.
• City will pay any costs for the Caltrans Permit Application
• Project disturbance is less than 1 acre. The Contractor will address all Storm Water and
Water Pollution Control Plan per our standard specification. HydroScience will prepare
a Water Pollution Control Plan form and if required an exhibit to satisfy Caltrans.
• Manhole repairs will not require pumped bypass from the upstream to the downstream
manhole. HydroScience will evaluate a flow through plug option as part of rehabilitation
evaluation. HydroScience’s scope for bypass schematics is limited to the three pipe
repair sections.
• Flow data required for bypassing plans and schematics will be provided by the City.
• Review comments for each design submittal will be compiled by the City and submitted
as a single set of comments.
• City to provide their standard front-end specifications. If needed, HydroScience will
make minor project-specific edits to the front-ends.
Task 4 – Engineering Services During the Bidding Phase
HydroScience will assist the City during bid solicitation and bid phase services as
needed and requested up to the allowance outlined in the proposed budget. Services
may include:
• Response to prospective bidder inquiries during the bidding period
• Preparation of up to two addenda
• Attending the pre-bid meeting
• Review and evaluation of bids
• Preparing conformed contract document package that incorporates all addenda to
issue for bid award
Assumptions
• The City is responsible for bid advertisement and any costs associated with
advertisement
• The City is responsible for preparing for, coordinating, and hosting pre-bid meetings
• Addenda prepared during bidding will be based on relatively minor comments or
clarification to the design, not requiring significant design revisions
Deliverables
• Responses to inquiries and addenda in PDF format
Docusign Envelope ID: F0D8DFF4-12E9-4EC8-8480-839FA649F57DDocusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
Task 5 – Construction Engineering Support Services
HydroScience will provide engineering support services in support of the City’s
Construction Management efforts. It is expected that HydroScience will provide
engineering services during construction as needed and requested up to the proposed
budget. Services may include the following:
• Attend and prepare material for an internal handoff meeting from the design team to the
City’s construction management team. HydroScience will brief the City on key issues,
permit requirements, possible construction risks, and items of note regarding the
design, construction sequencing, or other items of concern.
• HydroScience will attend selected construction meetings as directed by the City. For
the purpose of this budget, we have assumed attending one pre-construction meeting
and up to five construction progress meetings, two on-site and three virtual. We have
budgeted approximately 48 hours for this work, which includes attending weekly
construction meetings and completing action items assigned to HydroScience at these
meetings.
• HydroScience will respond to selected RFIs generated by the Contractor. RFI reviews
will be provided in the same format as the RFI was submitted. RFIs may address
changed conditions, corrective actions, or items requested by the Contractor.
Responding to up to 20 RFIs results in a budget of 80 hours to respond to RFIs, an
average of four hours per RFI.
• We expect that the City will require HydroScience to review up to 20 separate
submittals, and their corresponding resubmittals. It is not expected that the City will
ask HydroScience to review all submittals. Submittal reviews will be returned to the City
in the format utilized by the construction manager, which is expected to be either email
or an electronic document tracking cloud software system. At an average of about 6
hours per submittal, we have budgeted a total of 120 hours for this task. It is expected
that any potential product substitutions will be included in submittals from the
Contractor.
• HydroScience will prepare a final punch list of incomplete and/or unacceptable items
of construction work for the City’s review and approval. HydroScience will attend a final
close-out walk through with the City when all punch list items have been corrected by
the Contractor.
• Prepare Record Drawings. Based on red-lines developed and provided by the
Contractor, HydroScience will prepare Record Drawings and provide the AutoCAD and
PDF drawings to the City.
Assumptions
• City to provide Construction Management services and address administrative
submittals. HydroScience is not responsible for providing construction quality control
testing.
• City to prepare for and run all construction meetings.
Docusign Envelope ID: F0D8DFF4-12E9-4EC8-8480-839FA649F57DDocusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
Deliverables:
• Responses to RFIs, submittals, and potential change orders, using the cloud based
software provided by the City’s Construction Manager
• Punch List, Excel
• Record Drawings, AutoCAD and PDF
Optional Scope Items
The following scope items are offered as optional scope items, itemized separately in the
fee. HydroScience will work with the City during Preliminary Engineering to determine the
merits and benefits of including this work:
Geotechnical Investigation at Leavesley Rd: Geo-Logic will perform the project
geotechnical study. The geotechnical study will include subsurface exploration at the
Leavesley Rd open-cut segment, performing engineering analysis of data, developing
geotechnical recommendations for the project design, and analytical testing of selected
soil samples that may be disposed during construction for hazardous material. The
analytical testing will include testing for CAM 17 metals, total hydrocarbons, VOC (8260B),
and pesticides.
Geo-Logic will perform a site reconnaissance to observe surface site conditions, plan and
perform up to 2 exploratory borings by means of a tract or truck-mounted drilling rig to a
depth of 20 feet below ground surface, prepare traffic control plans, and obtain an
encroachment permit from Caltrans for planned borings. Soil sampling and penetration
testing will be performed at about 5-foot intervals. Laboratory testing of soil samples will
include natural moisture content and unit weight, Atterberg Limits, unconfined
compressive strength, percent passing a No. 200 sieve, and sieve analysis. Borings will be
backfilled with cement grout, and in existing pavement areas the borings will be capped at
the top with cold-patch asphalt or cement with black dye.
Geotechnical Investigation at CIPP Repair Segments: Optionally, Geo-Logic will
complete an additional 4 exploratory borings up to 20 deep each at the two CIPP repair
segments and evaluate the collected data in accordance with the description in the base
scope. A no-fee City encroachment permit will be secured for this exploratory work. Soil
cuttings will be spread in vacant areas near the boring locations.
Potholing: BESS Testlab (BTL) will optionally perform up to 10 utility potholes using hydro-
vacuum excavation methods and Ground Penetrating Radar (GPR) locating at locations
specified by HydroScience within the Project limits. Potholing will be performed to identify
the precise horizontal and vertical position of existing utilities that need to be located to
complete the pipeline design. Data collected as a result of potholing activities will be
presented in a report that will include utility type, size, material, depth and pictures of the
exposed utility. Pothole locations (in the field) will be marked with wooden lath and ribbon,
Docusign Envelope ID: F0D8DFF4-12E9-4EC8-8480-839FA649F57DDocusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
with the pothole number, utility size and depth or MAG nail with pertinent utility data
annotated on the ground surface. The following is included/assumed:
• 8 potholes in asphalt paved locations and 2 potholes in the access road (compacted
dirt)
• GPR locating of buried manhole tops
• Secure exploration permits from County of Santa Clara, City of Gilroy, Caltrans
(Leavesley)
• Day work for all locations except Leavesley. Night work for 2 potholes on Leavesley.
• Pothole plan to be prepared in advance of field work.
• Provide a Traffic Control Plan that is stamped and signed by a P.E. or T.E. for the
potholing work.
• Restoration per City of Gilroy Standard Details UN-1
• All potholes to be within existing ROWs
• HMH will perform a second mobilization to survey completed potholes and add this
data to the CAD backgrounds.
Manhole Bypassing Design and Additional Construction Services: The base scope
assumes that manhole repairs will not require pumped bypass from the upstream to the
downstream manhole. Optionally, HydroScience will develop bypass schematics for the
manhole repairs that would facilitate manhole lining options that require a completely dry
manhole, and include these in the Contract Documents. HydroScience will provide
additional Construction Engineering Support Services for this additional construction
scope. The following are assumed in this optional budget:
• Bypassing of up to 40 manholes will be addressed
• There will be enough similarity in the bypassing requirements for some of the manholes
that schematics can be copied and lightly modified, and in some cases multiple
manholes can be bypassed in one operation, such that the number of unique
schematics assumed for budgeting is a quantity of 30.
• An additional 3 RFIs and 5 submittals will be reviewed as a result of the additional
bypassing.
Docusign Envelope ID: F0D8DFF4-12E9-4EC8-8480-839FA649F57DDocusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
-1- 4845-6718-3385v1
LAC\04706083
EXHIBIT “C”
MILESTONE SCHEDULE
Docusign Envelope ID: F0D8DFF4-12E9-4EC8-8480-839FA649F57DDocusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
ID Task Name Duration Start Finish
1 Notice to Proceed 0 days Tue 10/1/24 Tue 10/1/24
2 Preliminary Engineering 125 days Mon 10/7/24 Mon 3/31/25
3 Kickoff Meeting & Site Visit 0 days Mon 10/7/24 Mon 10/7/24
4 Site Walk and Records Review 5 days Tue 10/8/24 Mon 10/14/24
5 Geotechnical 40 days Tue 10/29/24 Mon 12/23/24
6 Topographic Survey 40 days Tue 10/15/24 Mon 12/9/24
7 Utility Coordination 20 days Tue 12/10/24 Mon 1/6/25
8 Prepare Technical Eval Memo 40 days Tue 10/15/24 Mon 12/9/24
9 City Review 15 days Tue 12/10/24 Mon 12/30/24
10 CEQA Notice of Exemption 10 days Tue 2/11/25 Mon 2/24/25
11 Potholing 10 days Tue 2/11/25 Mon 2/24/25
12 Stakeholder Coordination 45 days Tue 1/28/25 Mon 3/31/25
13 Detailed Design/Bid Package 314 days Tue 12/10/24 Fri 2/20/26
14 Prepare 35% PS&E 45 days Tue 12/10/24 Mon 2/10/25
15 City Review 15 days Tue 2/11/25 Mon 3/3/25
16 Review Meeting 0 days Tue 2/25/25 Tue 2/25/25
17 Prepare 65% PS&E 45 days Tue 2/25/25 Mon 4/28/25
18 City Review 15 days Tue 4/29/25 Mon 5/19/25
19 Review Meeting 0 days Tue 5/13/25 Tue 5/13/25
20 Prepare 95% PS&E 45 days Tue 5/13/25 Mon 7/14/25
21 City Review 5 days Tue 7/15/25 Mon 7/21/25
22 Review Meeting 0 days Mon 7/21/25 Mon 7/21/25
23 Caltrans Permitting (Longitudinal)9 emons Mon 4/28/25 Fri 1/23/26
24 TCEs and EPs 3 emons Mon 7/14/25 Sun 10/12/25
25 Prepare Final PS&E 10 days Mon 1/26/26 Fri 2/6/26
26 City Review 5 days Mon 2/9/26 Fri 2/13/26
27 Camera-Ready Submittal 5 days Mon 2/16/26 Fri 2/20/26
28 Bid Phase 55 days Fri 2/20/26 Fri 5/8/26
29 Council Approval to Bid 0 days Fri 2/20/26 Fri 2/20/26
30 Advertise 40 days Mon 2/23/26 Fri 4/17/26
31 Pre-Bid Conference 0 days Fri 4/17/26 Fri 4/17/26
32 Bid Opening 0 days Fri 4/17/26 Fri 4/17/26
33 Notice of Intent to Award 5 days Mon 4/20/26 Fri 4/24/26
34 Council Package and Approval 5 days Mon 4/27/26 Fri 5/1/26
35 Execute Contract 5 days Mon 5/4/26 Fri 5/8/26
36 Construction Phase 270 days Fri 5/15/26 Fri 5/28/27
37 Pre-Construction Meeting 0 days Fri 5/15/26 Fri 5/15/26
38 Mobilization, Submittals 30 days Mon 5/18/26 Fri 6/26/26
39 Procure Materials 60 days Mon 6/29/26 Fri 9/18/26
40 Construction (review RFIs, COs; attend
meetings)
180 days Mon 9/21/26 Fri 5/28/27
41 Surface Restoration and Punch List 20 days Mon 5/3/27 Fri 5/28/27
42 Project Close-out and As-Built Drawings 20 days Mon 5/3/27 Fri 5/28/27
43 Construction Window 371 days Fri 5/1/26 Fri 10/1/27
44 Dry Weather Flow Period 110 days Fri 5/1/26 Thu 10/1/26
45 Dry Weather Flow Period 110 days Mon 5/3/27 Fri 10/1/27
Notice to Proceed 10/1
Kickoff Meeting & Site Visit 10/7
Site Walk and Records Review 10/14
Geotechnical 12/23
Topographic Survey 12/9
Utility Coordination 1/6
Prepare Technical Eval Memo 12/9
City Review 12/30
CEQA Notice of Exemption 2/24
Potholing 2/24
Stakeholder Coordination 3/31
Prepare 35% PS&E 2/10
City Review 3/3
Review Meeting 2/25
Prepare 65% PS&E 4/28
City Review 5/19
Review Meeting 5/13
Prepare 95% PS&E 7/14
City Review 7/21
Review Meeting 7/21
Caltrans Permitting (Longitudinal) 1/23
TCEs and EPs 10/12
Prepare Final PS&E 2/6
City Review 2/13
Camera-Ready Submittal 2/20
Council Approval to Bid 2/20
Advertise 4/17
Pre-Bid Conference 4/17
Bid Opening 4/17
Notice of Intent to Award 4/24
Council Package and Approval 5/1
Execute Contract 5/8
Pre-Construction Meeting 5/15
Mobilization, Submittals 6/26
Procure Materials 9/18
Construction (review RFIs, COs; attend meetings) 5/28
Surface Restoration and Punch List 5/28
Project Close-out and As-Built Drawings 5/28
Dry Weather Flow Period 10/1
Dry Weather Flow Period 10/1
M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D
2024 2025 2026 2027
Task Milestone Summary City Task Contractor Task
Page 1
City of Gilroy Engineering Services for
Project Schedule
Updated: Wed 9/4/24
Docusign Envelope ID: F0D8DFF4-12E9-4EC8-8480-839FA649F57DDocusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
-1- 4845-6718-3385v1
LAC\04706083
EXHIBIT “D”
PAYMENT SCHEDULE
Docusign Envelope ID: F0D8DFF4-12E9-4EC8-8480-839FA649F57DDocusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
Fee for Engineering Services for Joint Morgan Hill-Gilroy Sewer Trunk Line Repairs Project No. 24-RFP-PW-499
June 14, 2024
Task Description Bi
l
l
S
l
e
n
t
e
r
Pr
i
n
c
i
p
a
l
-
i
n
-
C
h
a
r
g
e
Er
i
c
P
e
t
r
e
l
Pe
e
r
R
e
v
i
e
w
Ro
b
e
r
t
L
e
Pr
o
j
e
c
t
M
a
n
a
g
e
r
Wi
l
s
o
n
Z
h
u
Pr
o
j
e
c
t
E
n
g
i
n
e
e
r
Ma
r
c
F
e
r
n
a
n
d
e
z
Pe
r
m
i
t
t
i
n
g
,
P
v
m
t
,
T
C
P
s
St
a
f
f
E
n
g
i
n
e
e
r
CA
D
M
a
n
a
g
e
r
La
b
o
r
H
o
u
r
s
Fe
e
HM
H
Su
r
v
e
y
i
n
g
Ge
o
-
L
o
g
i
c
Ge
o
t
e
c
h
n
i
c
a
l
BE
S
S
T
e
s
t
l
a
b
Ut
i
l
i
t
y
L
o
c
a
t
i
n
g
Di
r
e
c
t
C
o
s
t
s
Ex
p
e
n
s
e
S
u
b
t
o
t
a
l
w
i
t
h
Ma
r
k
u
p
To
t
a
l
F
e
e
Ph
a
s
e
T
o
t
a
l
s
Rate Classification Princ E-IX E-V E-V E-III E-I CAD-M
Hourly billing rate $305 $292 $242 $242 $215 $187 $160
1 Project Management $20,974
Project Management 6 24 8 38 $9,574 $0 $9,574
Meetings and Workshops 20 20 8 48 $11,400 $0 $11,400
2 Preliminary Engineering $136,896
Site Walk/Records Review 8 16 8 32 $7,304 $300 $330 $7,634
Topographic Survey 1 2 4 7 $1,366 $71,200 $78,320 $79,686
Utility Coordination 2 6 20 6 34 $6,636 $0 $6,636
CEQA NOE 1 10 11 $2,662 $0 $2,662
Technical Evaluations 16 16 35 4 30 101 $23,484 $0 $23,484
Stateholder Coordionation 8 24 16 30 78 $16,794 $0 $16,794
3 Detailed Design/Bid Package $217,660
35% Submittal 6 35 90 80 40 251 $53,362 $0 $53,362
65% Submittal 12 65 110 10 100 24 321 $70,544 $0 $70,544
95% Submittal 10 35 90 36 125 24 320 $68,125 $0 $68,125
Bid Package 2 25 40 10 30 8 115 $25,354 $250 $275 $25,629
4 Engineering Services During Bidding $12,317
Engineering Services During Bidding 16 20 15 5 56 $12,317 $0 $12,317
5 Construction Engineering Support Services $84,386
Initial/Construction Meetings 24 24 48 $11,616 $500 $550 $12,166
RFIs 14 26 40 80 $17,160 $0 $17,160
Submittals 10 25 35 50 120 $26,790 $0 $26,790
Change Orders 4 12 6 22 $4,994 $0 $4,994
Punch List/Close Out 4 12 8 24 $5,368 $300 $330 $5,698
Record Drawings 4 8 16 28 $5,464 $250 $275 $5,739
Project Coordination/General Assistance 10 22 6 15 53 $11,839 $0 $11,839
TOTAL - Base Services Tasks 6 56 341 610 90 557 127 1787 $392,153 $71,200 $0 $0 $1,600 $80,080 $472,233
Optional Tasks
Geotechnical Investigation at Leavesley Rd 0 $0 $36,280 $36,280 $36,280
Geotechnical Investigation at CIPP Repair Segments 0 $0 $16,860 $16,860 $16,860
Potholing and GPR (allowance) + Survey 0 $0 $4,700 $48,673 $53,373 $53,373
Manhole Bypassing Design 4 8 90 90 120 120 432 $85,874 $0 $85,874
Manhole Bypassing Additional Construction Services 2 8 8 24 42 $8,728 $0 $8,728
TOTAL - Optional Tasks 0 6 16 90 98 144 120 474 $94,602 $4,700 $53,140 $48,673 $0 $106,513 $201,115 $201,115
Summary
Total Base Tasks
Total Optional Tasks
Total Base + Optional Tasks
$472,233
$201,115
$673,348
Docusign Envelope ID: F0D8DFF4-12E9-4EC8-8480-839FA649F57DDocusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
HydroScience Engineers 2
City of Gilroy Engineering Services for Joint Morgan Hill-Gilroy Trunk Line Repairs Project No. 24-RFP-PW-499Cost Proposal
LABOR CLASSIFICATION HOURLY RATE
Principal $305
Engineer IX $292
Engineer VIII $280
Engineer VII $265
Engineer VI $253
Engineer V $242
Engineer IV $231
Engineer III $215
Engineer II $204
Engineer I $187
Engineering Aide $110
Construction Professional VI $200
Construction Professional V $190
Construction Professional IV $180
Construction Professional III $170
Construction Professional II $150
Construction Professional I $140
Cross Connection Control Specialist $135
CAD Manager $160
CAD Designer I $140
Marketing Professional $120
Administrative II $110
Administrative $95
HYDROSCIENCE ENGINEERS, INC.
2024 Standard Schedule of Billing Rates
Rates are subject to increase 3% annually
Hourly billing rates include postage and telephone charges that
are normal to the work authorized. Other direct costs for travel,
reproduction, mail service, outside services, etc. will be invoiced
at 110 percent of the actual cost. Rates for expert witness services
shall be billed at the quoted rates plus $50/hour.
Docusign Envelope ID: F0D8DFF4-12E9-4EC8-8480-839FA649F57DDocusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
HydroScience Engineers 3
City of Gilroy Engineering Services for Joint Morgan Hill-Gilroy Trunk Line Repairs Project No. 24-RFP-PW-499Cost Proposal
Schedule 2024 NorCal Effective Through 12/31/2024
2024 FEE SCHEDULE
PROFESSIONAL STAFF
Staff Professional I ....................................................................................................... $1
Staff Professional II ........................................................................................................
Staff Professional III .......................................................................................................
Project Professional I ..................................................................................................... 18
Project Professional II .................................................................................................... 20
Project Professional III ................................................................................................... 21
Senior Professional I ...................................................................................................... 22
Senior Professional II ..................................................................................................... 23 9.00/Hour
Senior Professional III .................................................................................................... 25 5.00/Hour
Principal Professional I .................................................................................................. 270 .00/Hour
Principal Professional II ................................................................................................. 289 .00/Hour
Principal Professional III ................................................................................................ 308 .00/Hour
Court Appearance (Expert Witness, Deposition, etc.; four-hour minimum) ............. 2 x HourlyRate
FIELD/LABORATORY STAFF
Technician I ...................................................................................................................... 97.00/Hour
Technician II ................................................................................................................... 117.00/Hour
Technician III (or Minimum Prevailing Wage) ............................................................... 132.00/Hour
Technician IV ................................................................................................................. 146.00/Hour
Laboratory Manager ...................................................................................................... 176.0
Principal Technician ....................................................................................................... 19 7.00/Hour
Managing Technician ..................................................................................................... 211.0 0/Hour
CADD/GIS
CADD/GIS/Database Manager I ..................................................................................... 117.00/Hour
CADD/GIS/Database Manager II .................................................................................... 138.00/Hour
CADD Designer .............................................................................................................. 15
GIS Specialist .................................................................................................................. 153.00/Hour
SUPPORT STAFF
Administrative Assistant I .............................................................................................. 117.0
Administrative Assistant II ............................................................................................. 132.0 0/Hour
Administrative Assistant III ............................................................................................ 135.0 0/Hour
Technical Editor ............................................................................................................. 109.00/Hour
Senior Technical Editor .................................................................................................. 153.00/Hour
*Overtime Premium is 35% of PERSONNEL CHARGE
EQUIPMENT CHARGES
BAT Permeameter ........................................................................................................... 200 .00/Day
Compaction Testing Equipment & Supplies ...................................................................... 50.00/Day
Peel & Shear Strength Apparatus (FML Seams) ......................................................... 900.00/Month
Portable Laboratory (8’ x 32’ trailer) with equipment ................................................. 1,200/Month
Portable Laboratory (mobilization / demobilization) ...........................................................1,500.00
ReMi/Refraction Seismograph ........................................................................................ 600.00/Day
Sealed Single Ring Infiltrometer (SSRI) ............................................... 200.00/Day or 750.00/Month
Sealed Double Ring Infiltrometer (SDRI) ..................................................................... Call for Quote
Slope Inclinometer .......................................................................................................... 2 50.00/Day
Unmanned Aerial Vehicle (Drone) Reconnaissance ........................................................ 250.00/Day
Docusign Envelope ID: F0D8DFF4-12E9-4EC8-8480-839FA649F57DDocusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
HydroScience Engineers 4
City of Gilroy Engineering Services for Joint Morgan Hill-Gilroy Trunk Line Repairs Project No. 24-RFP-PW-499Cost Proposal
Schedule 2024 NorCal Effective Through 12/31/2024
EXPENSES
Vehicle Use for Field Services ............................................................... 17.00/Hour or 500.00/week
Soil Sampling Equipment & Drilling Supplies ..................................................................... 7.00/Hour
Groundwater Sampling Equipment and Supplies ............................................................ 17.00/Hour
Per Diem ............................................................. Lesser of (Cost +15%) or (Local Government Rate)
Outside Services (Consultants, Surveys, Chemical lab Tests, etc.) ................................... Cost + 15%
Reimbursables (Maps, Photos, Permits, Expendable Supplies, etc.)................................ Cost + 15%
Outside Equipment (Drill Rig, Backhoe, Monitoring Equipment, etc.) ............................................ Cost + 15%
PERMITS, FEES AND BONDS
The costs of all permits, fees, and performance bonds required by government agencies are to be paid by
the Client, unless stated otherwise in an accompanying proposal.
INSURANCE
Geo-Logic Associates, Inc. carries workers' compensation, comprehensive general liability and automobile
with policy limits normally acceptable to most clients. The cost for this insurance is covered by the fees
listed in this schedule. Cost of any special insurance required by the Client, including increases in policy
limits, adding additional insured parties and waivers of subrogation, are charged at cost plus 15%. Unless
otherwise stated, such charges are in addition to the estimated or maximum charges stated in any
accompanying proposal.
TERMS
Payment is due upon presentation of invoice and is past due thirty (30) days from invoice date. Past due
accounts are subject to a finance charge of one and one-half percent (1-1/2%) per month, or the
maximum rate allowed by law.
PROPOSAL PERIOD
Unless otherwise stated, a proposal accompanying this schedule is effective for sixty (60) days. If
authorization to proceed is not received within this period, Geo-Logic Associates, Inc. reserves the right to
renegotiate the fee.
Docusign Envelope ID: F0D8DFF4-12E9-4EC8-8480-839FA649F57DDocusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
HydroScience Engineers 5
City of Gilroy Engineering Services for Joint Morgan Hill-Gilroy Trunk Line Repairs Project No. 24-RFP-PW-499Cost Proposal
Schedule 2024 NorCal Effective Through 12/31/2024
2024 FEE SCHEDULE
TEST NAME TEST METHOD UNIT RATE
Geotechnical / Physical Properties
Moisture Content, gravimetric .................................................................D2216/AASHTO T265 ....... $26/Test
Moisture Content (volumetric and gravimetric) and Bulk Density ..........D2216/D7263 ................... $60/Test
Porosity ............................................................................................................................................... $60/Test
Particle Size Analyses
Standard Sieves and Hydrometer ........................................................D422 ............................... $225/Test
Standard Sieves; no Hydrometer .........................................................D422 ............................... $180/Test
Particle Size Analysis – Aggregate, no hydrometer .............................D422/C136/CT202 .......... $180/Test
Particle Size Analysis with Gravel with hydrometer ............................D422 ............................... $230/Test
Percent Passing #200 Sieve ..................................................................D1140/C117 ..................... $90/Test
Particle Size Analysis, #4, #40, #200 with wash ............................................................................. $70/Test
Atterberg Limits
Liquid Limit, Plastic Limit, Plasticity Index (LL, PL, and PI) ...................D4318 ............................. $170/Test
Wet preparation, add .................................................................................................................... $55/Test
USCS Classification (included with sieve and Atterberg Limits) ...............D2487 ............................. $350/Test
Specific Gravity,Fine (<4.75mm diameter materials) ...............................D854 ............................... $115/Test
Specific Gravity,Coarse (>4.75mm diameter materials) ...........................C127 ............................... $125/Test
Dispersion Testing
Double Hydrometer (add second hydrometer) ...................................D4221 ............................. $150/Test
Proctor Compaction Test
Method A or B (<25% retained on a 3/8” sieve) ..................................D698/D1557 ................... $250/Test
Method C (>25% retained on a 3/8” sieve) .........................................D698/D 1557 ................... $265/Test
Moisture Density Single Point, std/mod (Proctor check point) ...........D698/D1557 .................. $125/Point
Percent Organic Matter by Muffle Furnace .............................................D2974 ............................. $105/Test
Permeability / Conductivity Testing
Hydraulic Conductivity, Fixed Wall
up to 8” Diameter Cell .........................................................................D5856/USBR 5600-89 .... $380/Test
up to 12” Diameter Cell .......................................................................D5856/USBR 5600-89 .... $540/Test
Extra Load per Test ..................................................................................................................... $140/Load
Hydraulic Conductivity, Flexible Wall
Falling Head, Rising Tail, 1” to 4” Diameter Sample ............................D5084 ............................. $370/Test
Falling Head, Rising Tail, 6” Diameter Sample .....................................D5084 ............................. $665/Test
High Pressure (<1200 psi) per sample, add ................................................................................... $65/Test
Ksat with other permeant fluid, long term ..........................................D7100 .......................... $5,00 0/Test
Added machine time per day .............................................................................................................. $80/Day
Intrinsic Permeability (Calculation) ..........................................................Fetter .............................. No Charge
Strength and Consolidation Testing
Consolidation Testing
Consolidation Test – Method A ...........................................................D2435A ........................... $460/Test
Consolidation Test – Method B ............................................................D2435B ........................... $560/Test
Consolidation Test (single point) .........................................................D2435 ............................. $125/Test
Consolidation Test (without rate data) ................................................D2435 ............................. $190/Test
Test rate data per load increment .......................................................D2435 ...................... $90/Test-Load
Consolidate Test (multiple points and time rates) ..............................D2435 ............................. $465/Test
Strength Testing
Unconfined Compressive Strength (UC), 2-3” .....................................D2166 ............................. $110/Test
Unconfined Compressive Strength (UC), 4 or 6” .................................D2166 ............................. $150/Test
Docusign Envelope ID: F0D8DFF4-12E9-4EC8-8480-839FA649F57DDocusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
HydroScience Engineers 6
City of Gilroy Engineering Services for Joint Morgan Hill-Gilroy Trunk Line Repairs Project No. 24-RFP-PW-499Cost Proposal
Schedule 2024 NorCal Effective Through 12/31/2024
Strength and Consolidation Testing, Continued
Triaxial Compression
Unconsol.-Undrained Triax. Compression (UU), 2-3”, 1-pt test ..........D2850 ............................. $215/Test
Unconsol.-Undrained Triax. Compression (UU), 4”, 1-pt test ..............D2850 ............................. $255/Test
Unconsol.-Undrained Triax. Compression (UU), 6”, 1-pt test ..............D2850 ............................. $450/Test
Consolidated Undrained Triax. Compression (CU), 2-3” (3 pt. test) ....D4767 .......................... $1,500/Test
Consolidated Undrained Triax. Compression (CU), 2-3” (per point) ...D4767 ............................ $500/Point
Consolidated Undrained Triax. Compression (CU), 4” (3 pt. test) .......D4767 .......................... $1,665/Test
Consolidated Undrained Triax. Compression (CU), 4” (per point) .......D4767 ............................ $555/Point
Consolidated Undrained Triax. Compression (CU), 6” (3 pt. test) .......D4767 .......................... $3,015/Test
Consolidated Undrained Triax. Compression (CU), 6” (per point) .......D4767 .........................$1,055/Point
CU – add per point for progressive (staged) test ........................................................................ $315/Point
Consolidated Drained Triax. Compression (CD), 2-3” (3 pt. test) ........D7181 .......................... $1,890/Test
Consolidated Drained Triax. Compression (CD), 2-3” (per point) ........D7181 ............................ $630/Point
Consolidated Drained Triax. Compression (CD), 4” (3 pt. test) ...........D7181 .......................... $2,115/Test
Consolidated Drained Triax. Compression (CD), 4” (per point) ...........D7181 ............................ $705/Point
Consolidated Drained Triax. Compression (CD), 6” (3 pt. test) ...........D7181 .......................... $3,300/Test
Consolidated Drained Triax. Compression (CD), 6” (per point) ...........D7181 .........................$1,100/Point
High Pressure (>120 psi), add ....................................................................................................... $80/Point
Direct Shear
Direct Shear, 2.5” (3 pt. test) ...............................................................D3080 ............................. $615/Test
Direct Shear, 2.5” (per point) ...............................................................D3080 ............................ $205/Point
Additional Cycles (per load) .................................................................D3080 .............................. $55/Load
Direct Shear, 12” (3 pt. test) ................................................................D3080 .......................... $1,155/Test
Direct Shear, 12” (per point) ................................................................D3080 ............................ $385/Point
California Bearing Ratio (per point) ..........................................................D1883 ............................ $350/Point
Added machine time when > 2 days of shear ..................................................................................... $80/Day
Aggregate and Rock Testing
Dry Rodded Unit Weight ..........................................................................C29 ................................... $90/Test
Rock Density .............................................................................................D7263 ............................... $60/Test
Saturated Hydraulic Conductivity .............................................................D5084 ............................. $370/Test
Rock Point Load Index, 1-break ................................................................D5731 ............................... $55/Test
Rock Point Load Index, multiple breaks ...................................................D5731 ............................. $210/Test
Rock Joint Direct Shear, per point ............................................................D5607 ............................ $290/Point
Rock Joint Direct Shear, add per load ......................................................D5607 ............................ $105/Load
Uniaxial Strength, Peak Only ....................................................................D7012 ............................. $145/Test
Geosynthetics Testing
Large Scale Direct Shear
Geosynthetic/Geosynthetic, 3-point test ............................................D5321 ............................. $7 50/Test
Geosynthetic/Geosynthetic, per point ................................................D5321 ............................. $250/Test
Soil/Geosynthetic, 3-point test ............................................................D5321 .......................... $1,005/Test
Soil/Geosynthetic, per point ................................................................D5321 ............................. $335/Test
Geosynthetic Clay Liner (GCL), 3-point test .........................................D6243 .......................... $1,0 65/Test
Geosynthetic Clay Liner (GCL), per point .............................................D6243 ............................. $355/Test
Soil/GCL, 3-point test ...........................................................................D6243 .......................... $1,005/Test
Soil/GCL, per point ...............................................................................D6243 ............................. $335/Test
Sandwich (multiple layers), 3-point test ................................................................................... $1,410/Test
Sandwich (multiple layers), per point ......................................................................................... $470/Point
Large Scale Puncture
Large Scale Puncture, modified ...........................................................D5514 ............................. $465/Test
Puncture Test High Pressure (>120 psi), per point ....................................................................... $95/Point
Docusign Envelope ID: F0D8DFF4-12E9-4EC8-8480-839FA649F57DDocusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
HydroScience Engineers 7
City of Gilroy Engineering Services for Joint Morgan Hill-Gilroy Trunk Line Repairs Project No. 24-RFP-PW-499Cost Proposal
Schedule 2024 NorCal Effective Through 12/31/2024
Soil with Amendments and Slurry Testing
Slurry Wall Soil/Bentonite Saturated Hydraulic Conductivity, Falling Head, Rising Tail
1-100 samples ......................................................................................D5084 ............................. $325/Test
101-200 samples ..................................................................................D5084 ............................. $315/Test
201-300 samples ..................................................................................D5084 ............................. $305/Test
301-400 samples ..................................................................................D5084 ............................. $294/Test
Greater than 400 samples ...................................................................D5084 ............................. $290/Test
Soi/Cement/Bentonite, Unconfined Compressive (UC) Strength ............D4832 ............................... $28/Test
Soil / Bentonite Mix Evaluation ........................................................................................................ $325/Test
Soil / Cement / Bentonite Mix Evaluation ........................................................................................ $430/Test
Pocket Penetrometer ......................................................................................................................... $20/Test
Soil Chemistry
pH of Soil ............................................................................................................................................ $25/Test
All test methods are ASTM unless otherwise noted.
Special sample preparation and laboratory testing not listed above will be charged at applicable
personnel rates.
All laboratory test rates are for standard turn-around time and normal reporting procedures. Rush orders
will be subject to a 50 percent premium. Manpower requirements or test protocol may preclude the
granting of a rush request.
Docusign Envelope ID: F0D8DFF4-12E9-4EC8-8480-839FA649F57DDocusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
HydroScience Engineers 8
City of Gilroy Engineering Services for Joint Morgan Hill-Gilroy Trunk Line Repairs Project No. 24-RFP-PW-499Cost Proposal
CHARGE RATE SCHEDULE
Professional & Office
Per Hour
Principal
Senior Land Development Manager
$270
$254
Senior Civil Engineering or Land Surveying or Landscape Architect Manager $245
Land Development Manager $218
Civil Engineering, Land Surveying or Landscape Architect Manager $214
Senior Planner $234
Senior Civil Engineer, Land Surveyor, or Landscape Architect $198
Engineering Design Specialist $190
Design Specialist $176
Project Planner $212
Project Civil Engineer, Land Surveyor, or Landscape Architect $182
Project Arborist $170
Senior Engineer, Surveyor, or Landscape Designer $186
Engineer, Planner, Surveyor, or Landscape Designer $174
Assistant Engineer, Surveyor, Planner, or Landscape Designer $154
Junior Engineer, Surveyor, Planner, or Landscape Designer $144
Senior Technician $156
Project Technician $144
Technician $134
Assistant Technician $124
Junior Technician $102
Intern $ 96
Project Support Staff $ 96
Field Services
Per Hour
2-Person Field Crew $290
3-Person Field Crew $380
1-Person Field Crew $202
Senior Field Engineer $192
Field Engineer $168
Printing, Reproductions & Materials at Cost, Plus 20%
Transportation at Cost, including mileage based upon IRS rates
Other Outside Services at Cost, Plus 20%
Rates are subject to Adjustment July 1, 2024
DRS
Docusign Envelope ID: F0D8DFF4-12E9-4EC8-8480-839FA649F57DDocusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
HydroScience Engineers 9
City of Gilroy Engineering Services for Joint Morgan Hill-Gilroy Trunk Line Repairs Project No. 24-RFP-PW-499Cost Proposal
Services Houlry Rate Night/OT
Rate
Emergency
Rate
Project Management $185.00
Project Coordination $145.00
Utility Foreman $185.50
Licensed Professional (Civil / Surveyor )$190.00
LiDAR / UAV / Data Processing and Extraction $125.00
CAD Technician $117.00
Reports / Sketches / Clerical $101.00
Administrative Support $101.00
Data Processing and Extraction $132.50
Utility Location & Gas Transmission Standby
1-Person Utility Designation w/ GPR & EM Pipe Locator $185.50 $296.80 $371.00
2-Person Utility Designation w/ Multi Antenna GPR $371.00 $593.60 $742.00
1-Person Gas Transmisson Stand by w/truck and equipment $196.00 $313.60 $392.00
Potholing and Vacuum Excavation
2-Person Utility Potholing w/ air vacuum truck $330.00 $429.00 $528.00
1-Person Utility Potholing w/ hydro vacuum truck $317.00 $412.10 $507.20
2-Person Utility Potholing w/ hydro vacuum truck $397.00 $516.10 $635.20
2-Person Utility Potholing w/ Air OX vacuum truck $444.00 $577.20 $710.40
2-Person Key Hole & Surface Restoration w/ equipment $320.00 $416.00 $512.00
1-Person Dump Truck Crew w/equipment $214.00 $278.20 $342.40
Traffic Control
1-Person Traffic Control w/ arrow truck $163.00 $211.90 $260.80
2-Person Traffic Control w/ arrow truck $259.00 $336.70 $414.40
1-Person Flagger / TC Helper $140.00 $182.00 $224.00
GPR Concrete Scanning and Coring
1-Person GPR Concrete Scanning w/ equipment $200.00 $260.00 $320.00
1-Person GPR Concrete Scanning w/ equipment Prevailing Wage $268.00 $348.40 $428.80
1-Person Saw Cutting & Coring w/ equipment $154.00 $200.20 $246.40
1-Person Saw Cutting & Coring w/ equipment Prevailing Wage $175.00 $227.50 $280.00
CCTV Camera – Video Inspection
2-Person CCTV Pipe Inspection w/ Main Line Crawler Unit $334.00 $434.20 $534.40
2-Person CCTV Pipe Inspection w/ Lateral Line Push Unit $323.00 $419.90 $516.80
2-Person Hydro Flushing w/ hydro vacuum truck $397.00 $516.10 $635.20
Surveying and Mapping
1-Person Survey Crew - GPS / Robotic / 3D Scanner $197.00 $256.10 $315.20
2-Person Survey Crew - GPS / Robotic / 3D Scanner $280.00 $364.00 $448.00
2-Person Survey Crew - Mobile LiDAR Scanner $364.00 $473.20 $582.40
2-Person Survey Crew - UAV Data Collection $289.00 $375.70 $462.40
Additional Cost
1-Person Utility Support Truck $160.00 $208.00 $256.00
1-Person General Labor Hourly Rate $140.00 $182.00 $148.40
1-Person Operator Hourly Rate $180.00 $234.00 $288.00
1-Person Utility Truck Mobilization Rate $111.00
Air/hydrovac Utility Truck Mobilization Rate $290.00
Hydrovac Utility Truck Mobilization Rate $330.00
Large Specialty Utility Truck Mobilization Rate $370.00
Traffic Control Plans – non-stamped (per sheet)$400.00
Traffic Control Plans – Stamped (per sheet)$600.00
Mileage, if applicable Current IRS Rate
Lodging and meals, applies when over 50 miles Current GSA Rate
Remote Hose Per 25' Section (3" 4" or 6" 10")$27/Each
Off site disposal of Non-Hazardous Material $1,100/Load
Off-Road Vehicle Rental Cost +10%
Outside reproductions, shipping, services and consultants Cost +10%
Cost of specialty field supplies,rental equipment, bridge tolls etc. Cost +10%
Conditions
Work site must be safe and prepared in advanced prior to scheduleing our crews (if managed by client)
Show up cost is a 4 hour minimum per our houlry rates (Per National Pipe Line agreement)
Minimum charge is 4 hours
Over time applies after eight hours of work on site and weekends Emergencies and Sundays are double time
Rates above apply to day shift (typical BESS day shift hours are 7:00 AM to 3:30 PM).
Night rate applies outside of normal shift hours.
Overtime after 8hrs on site up to 12hrs and Saturdays
Overtime after 12hrs, Emergency,Sundays and Holidays
3% escalation may apply for multi year contracts
NOTE: Rates are portal to portal from our nearst office. Mobilization may apply for distances further than 50 miles from nearest office.
Hayward (Corporate) | Fresno | Los Angeles | Sacramento | F. (408) 988-0101 Utility Locating - Ground Penetrating Radar
(GPR) - Electromagnetic Pipe Locators Structural Concrete Scanning - Potholing Vacuum Excavation - CCTV Pipe Inspection
Mobile LiDAR Scanning - 3D Scanning - 3D Utility Mapping - Gas Standy by - www.besstestlab.com
DBE 34267 - CSLB 817532 - DIR 1000007058 - MBE 1208095 - SBE 38052 - SLEB 18-00111 - ISN 400231830
BESS Utility Solutions Rate Schedule 2023
Docusign Envelope ID: F0D8DFF4-12E9-4EC8-8480-839FA649F57DDocusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
Docusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
Docusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
57SBABB8BJ2
Docusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
57SBABB8BJ2
Docusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
57SBABB8BJ2
Docusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
57SBABB8BJ2
Docusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
57SBABB8BJ2
Docusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
57SBABB8BJ2
Docusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
57SBABB8BJ2
Docusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
57SBABB8BJ2
Docusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
57UECBE2565
Docusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
57UECBE2565
Docusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
57UECBE2565
Docusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
57UECBE2565
Docusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
57UECBE2565
Docusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
57UECBE2565
Docusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
57UECBE2565
Docusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
57UECBE2565
Docusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
57UECBE2565
Docusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
57UECBE2565
Docusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
"6
13.Racing
Covered "autos" while used in any pro
fessional or organized racing or demoli
tion contest or stunting activity, or while
practicing for such contest or activity.
This insurance also does not apply while
that covered "auto" is being prepared for
such a contest or activity.
C.Limit Of Insurance
Regardless of the number of covered
"autos", "insureds", premiums paid, claims
made or vehicles involved in the 11 accident11 ,
the most we will pay for the total of all
damages and "covered pollution cost or ex
pense" combined, resulting from any one
"accident" is the Limit of Insurance for Liabil
ity Coverage shown in the Declarations.
All 0bodily injury," "property damage" and
11covered pollution cost or expense" resulting
from continuous or repeated exposure to
substantially the same conditions will be con
sidered as resulting from one 11accident".
No one will be entitled to receive duplicate
payments for the same elements of "loss"
under this Coverage Form and any Medical
Payments Coverage Endorsement, Uninsured
Motorists Coverage Endorsement or Underin
sured Motorists Coverage Endorsement at
tached to this Coverage Part.
SECTION Ill • PHYSICAL DAMAGE COVERAGE
A.Coverage
1.We will pay for "loss" to a covered
"auto" or its equipment under:
a.Comprehensive Coverage. From any
cause except:
(1)The covered "auto's"collision
with another object; or
(2)The covered 11 auto's" overturn.
b.Specified Causes of Loss Coverage.
Caused by:
(1)Fire, lightning or explosion;
(2)Theft;
(3)Windstorm, hail or earthquake;
(4)Flood;
(5)Mischief or vandalism; or
(6)The sinking, burning, collision or
derailment of any conveyance
transporting the covered 11auto".
c.Collision Coverage. Caused by:
(1)The covered "auto's"collision
with another object; or
(2)The covered "auto's" overturn.
2.Towing.
We will pay up to the limit shown in the
Declarations for towing and labor costs
incurred each time a covered 11 auto11 of
the private passenger type is disabled.
However, the labor must be performed at
the place of disablement.
3.Glass Breakage -Hitting a Bird or Ani
mal -Falling Objects or Missiles.
If you carry Comprehensive Coverage for
the damaged covered "auto", we will
pay for the following under Comprehen
sive Coverage:
a.Glass breakage;
b."Loss" caused by hitting a bird or
animal; and
c."Loss" caused by falling objects or
missiles.
However, you have the option of having
glass breakage caused by a covered
"auto's" collision or overturn considered
a "loss" under Collision Coverage.
4.Coverage Extensions
a.Transporation Expenses
We will pay up to $20 per day to a
maximum of $600 for temporary
transportation expense incurred by
you because of the total theft of a
covered "auto1 1 of the private pas
senger type. We will pay only for
those covered "autos" for which you
carry either Comprehensive or Speci
fied Causes of Loss Coverage. We
will pay for temporary transportation
expenses incurred during the period
beginning 48 hours after the theft
and ending, regardless of the poli
cy's expiration, when the covered
"auto" is returned to use or we pay
for its "loss".
b.Loss Of Use Expenses
For Hired Auto Physical Damage, we
will pay expenses for which an "in
sured" becomes legally responsible
to pay for loss of use of a vehicle
rented or hired without a driver, un
der a written rental contract or
agreement. We will pay for loss of
use expenses if caused by:
(1)Other than collision only if the
Declarations indicate that Com
prehensive Coverage is provided
for any covered "auto";
CAOO 0103 06 ®ISO Properties, Inc., 2005 Page 6 of 13
57UECBE2565
Docusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
57UECBE2565
Docusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
57UECBE2565
Docusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
57UECBE2565
Docusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
57UECBE2565
Docusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
57UECBE2565
Docusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
57UECBE2565
Docusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
57UECBE2565
Docusign Envelope ID: 821AEAEB-A021-40D8-B0B1-780EC55F48CCDocusign Envelope ID: B536C704-8F44-4D88-9778-AF8D7015C962
Certificate Of Completion
Envelope Id: B536C704-8F44-4D88-9778-AF8D7015C962 Status: Completed
Subject: Joint Trunk Line Amendment
Source Envelope:
Document Pages: 97 Signatures: 8 Envelope Originator:
Certificate Pages: 2 Initials: 0 Yeni Martinez
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
707 17th Street Suite 4000
Denver, CO 80202
Yeni.Martinez@cityofgilroy.org
IP Address: 66.189.161.134
Record Tracking
Status: Original
4/1/2026 2:07:57 PM
Holder: Yeni Martinez
Yeni.Martinez@cityofgilroy.org
Location: DocuSign
Signer Events Signature Timestamp
Karl Bjarke
karl.bjarke@cityofgilroy.org
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 66.189.161.134
Sent: 4/1/2026 2:20:32 PM
Viewed: 4/2/2026 11:23:23 AM
Signed: 4/2/2026 11:24:29 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
LeeAnn McPhillips
leeann.mcphillips@cityofgilroy.org
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 66.189.161.134
Sent: 4/2/2026 11:24:33 AM
Viewed: 4/2/2026 2:48:20 PM
Signed: 4/3/2026 12:09:59 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Andy Faber
andy.faber@berliner.com
City Attorney
Berliner Cohen
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 68.121.158.241
Sent: 4/3/2026 12:10:04 PM
Resent: 4/7/2026 8:22:44 AM
Resent: 4/13/2026 11:13:20 AM
Viewed: 4/13/2026 11:19:34 AM
Signed: 4/13/2026 11:20:10 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Matt Morley
matt.morley@cityofgilroy.org
City Administrator
City of Gilroy
Security Level: Email, Account Authentication
(None)
Signature Adoption: Uploaded Signature Image
Using IP Address: 66.189.161.134
Sent: 4/13/2026 11:20:15 AM
Viewed: 4/13/2026 5:13:22 PM
Signed: 4/13/2026 5:13:33 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Signer Events Signature Timestamp
Kim Mancera
kim.mancera@cityofgilroy.org
City Clerk
City of Gilroy
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 66.189.161.134
Sent: 4/13/2026 5:13:37 PM
Viewed: 4/14/2026 7:08:54 AM
Signed: 4/14/2026 7:08:59 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Stefan Mercer
stefan.mercer@cityofgilroy.org
Security Level: Email, Account Authentication
(None)
Sent: 4/14/2026 7:09:02 AM
Viewed: 4/14/2026 8:21:43 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 4/1/2026 2:20:32 PM
Envelope Updated Security Checked 4/3/2026 11:41:21 AM
Certified Delivered Security Checked 4/14/2026 7:08:54 AM
Signing Complete Security Checked 4/14/2026 7:08:59 AM
Completed Security Checked 4/14/2026 7:09:03 AM
Payment Events Status Timestamps