HomeMy WebLinkAboutAgreement - South County Youth Task Force - Grant Agreement - Signed: 2026-05-13FY 25-26 Grant Agreement with
South County Youth Task Force
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County of Santa Clara
Office of the Clerk of the Board of Supervisors
County Government Center, East Wing
70 West Hedding Street, 10th Floor
San Jose, California 95110-1770
(408) 299-5001 TDD 993-8272
Curtis Boone
Clerk of the Board
GRANT AGREEMENT (FY 2025-2026)
This Grant Agreement is made between the County of Santa Clara (“County”) and South
County Youth Task Force (“Grantee”). A grant in the total amount of $116,930.50 (“Grant”) to
be disbursed to the Grantee, via their fiscal sponsor the City of Gilroy, was approved by the
County Board of Supervisors (“Board”) on June 12, 2025. This Grant Agreement shall be
effective upon approval of all parties. The following terms and conditions apply to the Grant:
1. PURPOSE AND ACTIVITY. Grant funds may only be used by the Grantee for expenses
relating to the South County Healing and Response Team. Grantee shall not discriminate
against any individual or group in its performance under this Grant Agreement on the basis
of age, race, color, ethnicity, national origin, ancestry, religion, sex, gender identity, gender
expression, sexual orientation, mental disability, physical disability, medical condition,
political beliefs, organizational affiliations, or marital status. This Grant Agreement is not a
pledge or commitment by the County to make any other grants or contributions to Grantee.
To maximize participation in the program, Grantee shall coordinate outreach with the
Supervisorial District One Office. All digital communication materials related to the funded
activity shall prominently display the text, “Funding provided by the County of Santa Clara
at the request of Supervisor Sylvia Arenas.”
2. DURATION OF GRANT-FUNDED ACTIVITY. Grant funds shall only be spent on
programs or activities, as approved by the Board, that occur from July 1, 2025 to June 30,
2026. Any Grant funds that are not spent within this time period on such programs or
activities taking place within this time period shall be returned to the County.
3. DISBURSEMENT. Funds shall be made available to the Grantee consistent with Board
direction. Grantee shall submit documentation of how it spent the Grant funds within five
(5) business days after the funds are expended by Grantee. If matching funds or other
conditions are required, proof must be provided prior to disbursement.
4. ACKNOWLEDGMENT. Grantee shall acknowledge disbursement of funds by County by
email to the Clerk of the Board of Supervisors at BOSGrants@cob.sccgov.org no later than
five (5) business days after receipt. Grantee shall also prominently acknowledge the
contribution of the County in its annual reports and all publications and
promotional/advertising materials related to any County-funded program, event, or activity
that is the subject of this Grant Agreement.
Docusign Envelope ID: 87FBCB47-6DE6-495E-B3FC-FA483571EFA1
FY 25-26 Grant Agreement with
South County Youth Task Force
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5. RECORD KEEPING. Grantee shall maintain records, including original receipts and
invoices, demonstrating compliance with the Grant Agreement, including but not limited to
how it spent the Grant funds, and with conditions associated with matching funds (if any)
for a period of seven (7) years. The County may request these records, which shall be
provided no later than five (5) business days after request. Grantee shall further comply with
any reasonable requests for information about program activities and any reporting
requested by the County, and any audit or investigation regarding the proper use of funds. If
subsequent reporting on performance measures is required in Paragraph 1, Grantee shall
provide a copy of the report to the Clerk of the Board of Supervisors in the timeframe
specified.
6. RETURN OF FUNDS. Grantee shall return any and all funds that the County determines
were not used for the purpose(s) approved by the Board, or in conformance with this Grant
Agreement. The funds shall be returned within five (5) business days after the County’s
determination.
7. DUTY TO DEFEND, INDEMNIFY, AND HOLD HARMLESS. Notwithstanding any
other provision of this Grant Agreement, Grantee shall indemnify, release, hold harmless,
and defend, with counsel approved by the County, the County and its officers, agents, and
employees from any claim, demand, suit, judgment, liability, loss, injury, expense or
damage of any kind (including attorneys’ fees and costs) arising out of, or in connection
with, performance of this Grant Agreement by the Grantee and/or its agents, employees or
sub-contractors, excepting only loss, injury, or damage caused by the sole negligence or
willful misconduct of personnel employed by the County. It is the intent of the parties to
this Grant Agreement to provide the broadest possible coverage for County as allowed by
law. Grantee shall reimburse County for all costs, attorneys’ fees, expenses, and liabilities
incurred with respect to any litigation or process in which Grantee contests its obligation to
indemnify, defend, and/or hold harmless County under this Grant Agreement and does not
prevail in that contest.
8. GENERAL RESTRICTIONS:
a. Compliance with all laws. Grantee shall comply with all applicable laws and
regulations in the spending of Grant funds. The Grantee shall (a) not use any Grant
funds for religious worship, instruction, or proselytization or to pay for equipment or
supplies to be used for religious worship, instruction, or proselytization; (b) not use
any Grant funds to construct, rehabilitate, or restore any property that is used for
religious worship, instruction, or proselytization; (c) not use any Grant funds to
engage in partisan political activities or participate in, or endorse, events or activities
that advocate for or against political parties, political platforms, political candidates,
proposed legislation, or elected officials including any “campaign activities” as
defined by state law; and, (d) comply with all applicable laws concerning
nondiscrimination and equal opportunity in contracting, employment, and provision
of services, including but not limited to the following: the County of Santa Clara’s
policies for contractors on nondiscrimination and equal opportunity; Title VII of the
Civil Rights Act of 1964 as amended; Americans with Disabilities Act of 1990; the
Age Discrimination in Employment Act of 1967; the Rehabilitation Act of 1973
(Sections 503 and 504); the Equal Pay Act of 1963; California Fair Employment and
Docusign Envelope ID: 87FBCB47-6DE6-495E-B3FC-FA483571EFA1
FY 25-26 Grant Agreement with
South County Youth Task Force
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Housing Act (Gov. Code § 12900 et seq.); California Labor Code sections 1101,
1102, and 1197.5; and the Genetic Information Nondiscrimination Act of 2008. In
addition to the foregoing, Grantee shall not discriminate against, or grant preferential
treatment to, any subcontractor, applicant for subcontracting, employee, or applicant
for employment on the basis of age, race, color, ethnicity, national origin, ancestry,
religion, sex, gender identity, gender expression, sexual orientation, mental
disability, physical disability, medical condition, political belief, organizational
affiliation, or marital status in recruitment, selection for training (including but not
limited to apprenticeship), selection for contracting, hiring, employment,
assignment, promotion, layoff, rates of pay or other forms of compensation.
b. Prevailing Wage. If the Grant is used to fund (in whole or in part) any work
classified as “public works” under California Labor Code section 1720, et seq.,
Grantee shall comply with California prevailing wage requirements for such work.
Grantee acknowledges that the scope of “public works” under the Labor Code
includes, but is not limited to, construction, maintenance, and installation work.
Grantee shall comply with all applicable California prevailing wage requirements.
Grantee is advised to review the California Department of Industrial Relations
Public Works FAQ: https://www.dir.ca.gov/public-
works/publicworkssb854faq.html.
c. No Assignment. Grantee may not assign or delegate performance of this Grant
Agreement or of the project, or assign any of its rights under this Grant Agreement,
to any other person or entity, without the prior written consent of the County.
d. Governing Law, Forum. This Grant Agreement shall be construed and interpreted
according to the laws of the State of California, excluding its conflict of law
principles. Proper venue for legal actions shall be exclusively vested in state court in
Santa Clara County. The parties agree that subject matter and personal jurisdiction
are proper in state court in Santa Clara County, and waive all venue objections.
e. Ownership. The County retains all rights, title, and interest in and to the County’s
name, seal, and logos.
f. Budgetary Contingency. Performance and/or payment by County pursuant to this
Grant Agreement is contingent upon the appropriation by County of sufficient funds
for the Grant funds covered by this Grant Agreement. If funding is reduced or
deleted by County for Grant funds covered by this Grant Agreement, County may, at
its option and without penalty or liability, terminate this Grant Agreement or offer
an amendment to this Grant Agreement indicating the reduced amount.
g. No Third Party Beneficiaries. This Agreement does not, and is not intended to,
confer any rights or remedies upon any person or entity other than the County or
Grantee.
9. TERMINATION AND EXPIRATION. The County may terminate the Grant Agreement
for convenience at any time, for any reason, without penalty or liability. This Grant
Agreement shall expire by its own terms on June 30, 2026. Paragraphs 1-9 shall survive
Docusign Envelope ID: 87FBCB47-6DE6-495E-B3FC-FA483571EFA1
FY 25-26 Grant Agreement with
South County Youth Task Force
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termination or expiration of the Grant Agreement.
10. LEVINE ACT COMPLIANCE. Grantee and Grantee’s Fiscal Sponsor (if applicable)
must comply, and Grantee will ensure that its agents (as that term is defined under
California Government Code section 84308(h)) and any subcontractors identified in
Grantee’s grant proposal and/or identified in this Agreement (“Subcontractors”) comply,
with California Government Code section 84308 (“Levine Act”) and the applicable
regulations of the Fair Political Practices Commission concerning campaign disclosure (2
California Code of Regulations sections 18438.1 – 18438.8), which (1) require a party to a
proceeding involving certain contracts to disclose on the record of the proceeding any
contribution, as defined by Government Code section 84308(a)(6), of more than $500 that
the party or their agent has made within the prior 12 months to a member of the County’s
Board of Supervisors or any Other Elected County Officer (“Elected County Officer”), and
(2) prohibit a party to a proceeding involving a covered contract from making a
contribution, as defined by Government Code section 84308(a)(6), of more than $500 to any
Elected County Officer during the proceeding and for 12 months following the final
decision in the proceeding, as well as prohibit an agent of the party from making a
contribution in any amount to any Elected County Officer during the same time periods.
Grantee and Grantee’s Fiscal Sponsor (if applicable) agree to submit any disclosures
required to be made under the Levine Act at the Office of the Clerk of the Board of
Supervisors website at https://www.sccgov.org/levineact, and Grantee shall require
Subcontractors to do the same. Grantee and Grantee’s Fiscal Sponsor (if applicable) shall
complete the Levine Act Contractor Form: Identification of Subcontractors and Agents, and
if applicable, Grantee shall ensure that any Subcontractor completes the Levine Act
Subcontractor Form: Identification of Agents. Grantee must submit all such forms to the
County as a prerequisite to the Board’s consideration of the Grant.
11. AGREEMENT EXECUTION AND COUNTERPARTS. Unless otherwise prohibited by
law or County policy, the parties agree that an electronic copy of a signed agreement, or an
electronically signed agreement, has the same force and legal effect as an agreement
executed with an original ink signature. The term “electronic copy of a signed agreement”
refers to a transmission by facsimile, electronic mail, or other electronic means of a copy of
an original signed agreement in a portable document format. The term “electronically
signed agreement” means an agreement that is executed by applying an electronic signature
using technology approved by the County.
This Grant Agreement may be executed in one or more counterparts, each of which will be
considered an original, but all of which together will constitute one and the same
instrument. The parties agree that this Grant Agreement, its amendments, and ancillar y
agreements to be entered into in connection with this Grant Agreement will be considered
signed when the signature of a party is delivered a method described herein.
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Docusign Envelope ID: 87FBCB47-6DE6-495E-B3FC-FA483571EFA1
FY 25-26 Grant Agreement with
South County Youth Task Force
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12. AUTHORITY. The person(s) signing this Grant Agreement on behalf of Grantee
represents and warrants to County that they have the requisite legal authority and power to
execute it, and to bind Grantee to the obligations contained herein.
ACCEPTED AND AGREED TO:
COUNTY OF SANTA CLARA: GRANTEE:
By: __________________________ By: __________________________
Curtis Boone Name:
Clerk of the Board of Supervisors Organization: South County Youth Task Force
Title: Chief of Police
Date: _________________________ Date:
APPROVED AS TO FORM AND LEGALITY: APPROVED AS TO FORM FOR
THE CITY OF GILROY
By: By:
Adrienne Liu Name:
Deputy County Counsel Organization: City of Gilroy
Title: City Attorney
Date: Date:
FISCAL SPONSOR:
By:
Name:
Organization:
Title:
Date:
By:
Name:
Organization:
Title:
Date:
Docusign Envelope ID: 87FBCB47-6DE6-495E-B3FC-FA483571EFA1
4/16/2026
Scot Smithee
5/8/2026
5/12/2026
Andrew Faber
City Administrator
City of Gilroy
Matt Morley
5/12/2026
Kim Mancera
City Clerk
City of Gilroy
5/13/2026
5/13/2026