HomeMy WebLinkAboutAgreement - Gilroy Chamber of Commerce - Signed 2026-06-01City of Gilroy
Agreement/Contract Tracking
June 1, 2026 Your Name: Raissa de la Rosa
Contract
Type:
Services over $5k - Consultant Phone Number: 408-846-0587
Contract Effective Date:
(Date contract goes into effect)
6/15/2026
Contract Expiration Date: 6/30/2027
Contractor / Consultant Name
and Address:
Gilroy Chamber of Commerce
Contract Subject:
(no more than 100 characters)
Economic and workforce development activities on behalf of the City of Gilroy.
Contract Amount:
(Inclusive of Orig. and all
amendment amounts)
$109,227.00
By submitting this form, I confirm
this information is complete:
Procurement method per City Purchasing Policy followed
(including Special Policies such as Local Vendor Preference and
Wage Theft)
AB339, Bargaining Group was notified on: N/A
Item is budgeted in Org/Obj_1001570 / 51630________________
Terms of the agreement
Scope of Services, Terms of Payment, Milestone Schedule and
exhibit(s) attached
W-9 (Taxpayer ID or SS#) and Contractor License # if applicable
Insurance (Certificate and Endorsement Pages)
Contractor/Consultant signature, name and title
City Administrator or Department Head Name , City Clerk (Attest),
City Attorney (Approved as to Form)
Routing Steps for Electronic Signature
Department Head
Risk Manager
City Attorney Approval As to Form
City Administrator (if needed)
City Clerk Attestation
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FIRST AMENDMENT TO AGREEMENT FOR SERVICES WITH
GILROY CHAMBER OF COMMERCE
WHEREAS, the City of Gilroy, a municipal corporation (City ), and Gilroy chamber of
entered into that certain agreement entitled Agreement for Services, effective
on August 15, 2022, hereinafter referred to as Original Agreement ; and
WHEREAS, City and Gilroy Chamber of Commerce have determined it is in their mutual interest
to amend certain terms of the Original Agreement.
NOW, THEREFORE, FOR VALUABLE CONSIDERATION, THE PARTIES AGREE AS
FOLLOWS:
1. ARTICLE 4.A. CONSIDERATION: In consideration for the services to be performed by
CONSULTANT, CITY agrees to pay CONSULTANT the amounts
for the remainder of the
term of the Agreement ending on June 30, 2027, as of the Effective Date of this Amended Agreement,
exceed $109,227.00.
2. ARTICLE 4.B. INVOICES: CONSULTANT shall submit invoices as set forth in Exhibit D
3. EXHIBIT A SPECIFIC PROVISIONS of the Original Agreement shall be amended to read
as follows:
Section II.A. NOTICE TO PROCEED: CONSULTANT shall commence the Services upon
designee shall be the designated City contact person(s). Notice to Proceed shall be deemed to
have been delivered upon actual receipt by CONSULTANT or if otherwise delivered as provided
Section II.B. COMPLETION OF SERVICES: Unless terminated as provided in Article 7 of
this Agreement, Services will be deemed completed at the stated June 30, 2027, Contract
Expiration Date.
Section V.H. NOTICES CITY: Notices are to be sent as follows:
CITY: Economic Development Director
City of Gilroy
7351 Rosanna Street
Gilroy, CA 95020
4. EXHIBIT B SCOPE OF SERVICES of the Original Agreement shall be amended to read as
attached hereto as Exhibit B.
5. EXHIBIT C MILESTONE SCHEDULE of the Original Agreement shall be amended to read
as follows:
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CONSULTANT and CITY shall meet at least quarterly for the duration of this Agreement to
review program development, opportunity advancement, and performance results.
6. EXHIBIT D PAYMENT SCHEDULE of the Original Agreement shall be amended to read
as attached hereto as Exhibit D.
7. This Amendment shall be effective on June 15, 2026.
8. Except as expressly modified herein, all of the provisions of the Original Agreement shall remain
in full force and effect. In the case of any inconsistencies between the Original Agreement and this
Amendment, the terms of this Amendment shall control.
9. This Amendment may be executed in counterparts, each of which shall be deemed an original,
but all of which together shall constitute one and the same instrument.
IN WITNESS WHEREOF, the parties have caused this Amendment to be executed as of the
dates set forth besides their signatures below.
CITY OF GILROY GILROY CHAMBER OF COMMERCE
By: By:
[signature] [signature]
Matt Morley Cristina Cortes
[employee name] [name]
City Administrator Executive Director
[title/department]
[title]
Date: Date:
Approved as to Form ATTEST:
City Attorney City Clerk
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EXHIBIT B
SCOPE OF SERVICES
The Gilroy Chamber of Commerce shall undertake economic and workforce development activities on
behalf of the City of Gilroy. Such activities include but are not limited to the following:
A. Manage economic development marketing and advertising programs in conjunction with strategic
partners to enhance economic development inquiries and increase opportunities to attract businesses
to Gilroy.
B.
Gilroy as a business destination.
C. -
of businesses the Chamber attracts to or is working with the expand or retain in Gilroy.
D.
and industry sector outreach, communication, and other special initiatives; host roundtables and other
gatherings as needed related to special initiatives.
E.
team on schedule and appropriate City staff and/or elected representation coordination.
F. Assist in tracking existing inventory of available buildings and business sites within the community,
including public and private buildings and land areas.
G. Assist the City with facilitating grant and other business assistance programs for the community.
H. Manage collaborative workforce development programs between education and industry to:
Promote career pathways and internship opportunities for local students; provide
career
exploration.
Develop internship and apprenticeship programs.
Understand short- and long-
and training.
Coordinate efforts between GUSD, Gavilan College, the County of Santa Clara and other
agencies and education institutions to improve workforce training and job opportunities.
I. Design and implement broad entrepreneurial programming aimed at cultivating a robust local
innovation ecosystem, providing resources, education, and support tailored to the evolving needs of
startups and growing businesses.
J. Report quarterly to the Economic Development Department on performance information related to
activities performed under this Agreement.
Funds from this Agreement explicitly and categorically exclude activities related to:
Advocacy and political involvement of any kind
Sponsorships, donations or contributions
Membership dues, benefits or other Chamber member specific activities
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EXHIBIT D
PAYMENT SCHEDULE
Payments shall be made upon invoice from the Gilroy Chamber of Commerce with a thirty (30) day net.
Invoices shall include quarterly performance results and areas of opportunity as relates to Exhibit B and
discussed during milestone review meetings per Exhibit C.
Invoices shall be issued no more than quarterly to the City of Gilroy for an amount not to exceed
$27,307.00, with the total amount at the end of the Contract Term not to exceed $109,227.00. Payments
shall be net 30 days.
STAFF TIME BILLING AND DOCUMENTATION
CONSULTANT may invoice CITY for staff time directly attributable to the services identified in
Exhibit B Scope of Services. Billable staff time shall be limited to work performed in support of the
economic and workforce development activities expressly authorized under this Agreement.
Invoices for staff time shall include, at a minimum:
Employee
Position or title
Date services were performed
Description of work performed
Hours worked
Hourly billing rate
Total amount billed for each individual
CONSULTANT shall maintain contemporaneous time records and supporting documentation for all
labor charges billed under this Agreement and shall provide such documentation to CITY upon request.
Administrative, clerical, lobbying, advocacy, membership-related, fundraising, sponsorship, political, or
other non-authorized Chamber activities shall not be billable under this Agreement.
Staff billing rates shall be based on actual hourly compensation rates, inclusive of reasonable overhead
and benefits, unless otherwise approved in writing by CITY. Any changes to billing rates during the term
of the Agreement shall require prior written approval from CITY.
Total compensation for staff time and reimbursable services shall not exceed the compensation limits
established in this Exhibit without a written amendment approved by the parties.
CITY reserves the right to audit invoices, supporting records, and time documentation related to services
performed under this Agreement for a period of three (3) years following final payment.
Position Hourly Rate
President/CEO $85.00
Program Coordinator $65.00
Administrative Support $50.00