HomeMy WebLinkAboutAgreement - County of Santa Clara - 2nd Amendment; Countywide Household Hazardous Waste Collection - Signed 2026-06-25Second Amendment to Agreement for Countywide Page 1 of 5
Household Hazardous Waste Collection Program
SECOND AMENDMENT TO THE AGREEMENT FOR COUNTYWIDE
HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM
The Agreement for Countywide Household Hazardous Waste Collection Program
(AGREEMENT) by and between the City of Gilroy (CITY) and the County of Santa
Clara (COUNTY) previously entered into on June 28, 2024, and as subsequently
amended, is hereby further amended as set forth below.
The COUNTY and the CITY agree that:
1. Section 3. FIXED PROGRAM COST is amended in full to read:
3. FIXED PROGRAM COST
Estimated HHW Fixed Program Costs are projected in Attachment B-1,
attached hereto and incorporated herein. Fixed Program Costs are
allocated to CITY at the conclusion of each fiscal year based on CITY’s
proportional share of the County population and will not exceed $5.07 per
household for Fiscal Years 2025 and 2026. Fixed Program Cost will not
exceed $5.19 per household for Fiscal Year 2027. Fixed Program Costs
may include, but are not limited to, up to eleven (11) County HHW
Program staff members, facility lease costs, vehicle lease costs, office
rent, office supplies, county administrative overhead, county legal
counsel, training costs, equipment and facility maintenance and union
negotiated salary and benefit changes.
2. Section 6. VARIABLE COST PER CAR is amended in full to read:
6. VARIABLE COST PER CAR
The Variable Cost Per Car is the cost associated with actual labor, waste
disposal, transportation and other services provided to the residents at the
County Household Hazardous Waste Collection Facilities (CoHHWCF)
and at Temporary Events. The Variable Cost Per Car is estimated to be
approximately $66.02 per participating resident car for Fiscal Years 2025
and 2026. The Variable Cost Per Car is estimated to be approximately
$86.73 per participating resident car for Fiscal Year 2027. The estimated
cost per car will be adjusted to reflect actual service costs. After Fixed
Program Costs and San José Facility Use Surcharge are allocated on a
per household basis, the Variable Cost Per Car will be used to calculate
the costs to service 4% of households across all participating jurisdictions.
If the level of 4% of households is not reached in the CITY, the CoHHW
Program may use the remaining balance of funds, in cooperation with the
CITY, to increase public outreach and/or provide additional services in
that jurisdiction the following year.
Docusign Envelope ID: 5EF551C8-5A58-8003-80E9-F20C11BE3E27Docusign Envelope ID: 2478026C-1EB4-8D96-8251-D3CDA150A026
Second Amendment to Agreement for Countywide Page 2 of 5
Household Hazardous Waste Collection Program
3.Section 16. ADDITIONAL SERVICES UNDER THIS AGREEMENT is
amended in full to read:
16.ADDITIONAL SERVICES UNDER THIS AGREEMENT
CITY must augment funding provided under this Agreement to cover the
cost of a minimum participation level of 4% of CITY households; CITY
may also elect to augment funding to provide additional services to
increase CITY participation beyond the 4% minimum participation level.
Additional services shall be made available upon written agreement
between the CITY’s authorized representative and the County Executive
Officer or designee. Additional services may include, but are not limited
to, additional appointments (charged at the Variable Cost Per Car rate),
door-to-door HHW collection, used oil filter collection, universal waste
collection, electronic waste collection, and abandoned waste collection.
CITY agrees to augment up to an additional $27,110 to the Countywide
HHW Program during Fiscal Year 2025 for the purpose of attaining or
increasing CITY household participation above the 4% minimum
participation level at the scheduled collection dates listed in Attachment C,
attached hereto and incorporated herein. Augmentation will be
calculated, where applicable, at the Variable Cost Per Car rate. Other
services will be charged based on a cost recovery basis. CITY authorizes
the COUNTY to use CITY’S Available Discretionary Funding portion of the
AB939 HHW Fee, if available, to offset the above agreed additional
augmentation amount.
CITY agrees to augment up to an additional $69,065 to the Countywide
HHW Program during Fiscal Year 2026 for the purpose of attaining or
increasing CITY household participation above the 4% minimum
participation level at the scheduled collection dates listed in Attachment C-
1, attached hereto and incorporated herein. Augmentation will be
calculated, where applicable, at the Variable Cost Per Car rate. Other
services will be charged based on a cost recovery basis. CITY authorizes
the COUNTY to use CITY’S Available Discretionary Funding portion of the
AB939 HHW Fee, if available, to offset the above agreed additional
augmentation amount.
CITY agrees to augment up to an additional $ 53,222.00 to the
Countywide HHW Program during Fiscal Year 2027 for the purpose of
attaining or increasing CITY household participation above the 4%
minimum participation level at the scheduled collection dates listed in
Attachment C-2, attached hereto and incorporated herein. Augmentation
will be calculated, where applicable, at the Variable Cost Per Car rate.
Other services will be charged based on a cost recovery basis. CITY
authorizes the COUNTY to use CITY’S Available Discretionary Funding
portion of the AB939 HHW Fee, if available, to offset the above agreed
additional augmentation amount.
Docusign Envelope ID: 5EF551C8-5A58-8003-80E9-F20C11BE3E27Docusign Envelope ID: 2478026C-1EB4-8D96-8251-D3CDA150A026
Second Amendment to Agreement for Countywide Page 3 of 5
Household Hazardous Waste Collection Program
CITY agrees to make an interim payment to COUNTY amounting to 50
percent of the augmentation amount stated above for each fiscal year.
This interim payment shall be made no later than September 30th of each
fiscal year. The remaining balance of any outstanding cost shall be
reconciled and paid or refunded in accordance with the terms outlined in
the annual cost statement.
At the end of each fiscal year, a final annual cost statement shall be
prepared by COUNTY and issued to CITY by November 30th. The
annual cost statement will take into consideration costs incurred on behalf
of CITY for additional services and all payments made by CITY to
COUNTY. If any balance is owed to COUNTY, it will be due within 30
days following receipt of the annual cost statement. If any credit is owed
to CITY, COUNTY will refund that amount to CITY within 30 days
following delivery of the annual cost statement.
4.Attachment C-2 “HHW Schedule Of Collection Events for Fiscal Year
2026/2027” attached hereto and incorporated herein by this reference is
hereby added to the AGREEMENT.
Except as provided herein, all terms and conditions of the AGREEMENT shall
remain in full force and effect.
IN WITNESS WHEREOF, COUNTY and CITY, through their duly authorized
representatives, have entered into this Second Amendment to the AGREEMENT on
the last date shown below:
COUNTY OF SANTA CLARA CITY OF GILROY
Signature: Signature:
James R. Williams
County Executive
Date:
Name: Matt Morley
Title: City Administrator
Date:
APPROVED AS TO FORM AND LEGALITY
Willie Nguyen
Deputy County Counsel
Date:
Docusign Envelope ID: 5EF551C8-5A58-8003-80E9-F20C11BE3E27Docusign Envelope ID: 2478026C-1EB4-8D96-8251-D3CDA150A026
6/5/2026
6/25/2026
Second Amendment to Agreement for Countywide Page 4 of 5
Household Hazardous Waste Collection Program
ATTACHMENT B-1: ESTIMATED HHW PROGRAM FIXED COSTS FOR
FISCAL YEAR 2026/2027
Staff Salary and Benefits 1,926,605$
County Admin Overhead $780,328
County Counsel $17,745
Phones and Communications $13,787
Facilities Lease Costs San Jose $215,880
Vehicle Costs $104,363
Office Supplies and postage $4,430
Maintenance, Software $150,150
HHW Hotline $150,000
Garbage & Utilities $47,434
Membership & Dues $20,475
Training & Conference $6,825
Safety Wear $28,392
Printing $11,632
Other Services & Supplies $53,127
ESTIMATED ANNUAL TOTAL 3,531,171.72$
FIXED COST
Docusign Envelope ID: 5EF551C8-5A58-8003-80E9-F20C11BE3E27Docusign Envelope ID: 2478026C-1EB4-8D96-8251-D3CDA150A026
Second Amendment to Agreement for Countywide Page 5 of 5
Household Hazardous Waste Collection Program
ATTACHMENT C-2: HHW SCHEDULE OF COLLECTION EVENTS FOR
FISCAL YEAR 2026/2027*
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 1 1 2 3 4 5
5 6 7 8 9 10 11 2 3 4 5 6 7 8 6 7 8 9 10 11 12
12 13 14 15 16 17 18 9 10 11 12 13 14 15 13 14 15 16 17 18 19
19 20 21 22 23 24 25 16 17 18 19 20 21 22 20 21 22 23 24 25 26
26 27 28 29 30 31 23 24 25 26 27 28 29 27 28 29 30
30 31
S M T W T F S S M T W T F S S M T W T F S
1 2 3 1 2 3 4 5 6 7 1 2 3 4 5
4 5 6 7 8 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 12
11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 19
18 19 20 21 22 23 24 22 23 24 25 26 27 28 20 21 22 23 24 25 26
25 26 27 28 29 30 31 29 30 27 28 29 30 31
S M T W T F S S M T W T F S S M T W T F S
1 2 1 2 3 4 5 6 1 2 3 4 5 6
3 4 5 6 7 8 9 7 8 9 10 11 12 13 7 8 9 10 11 12 13
10 11 12 13 14 15 16 14 15 16 17 18 19 20 14 15 16 17 18 19 20
17 18 19 20 21 22 23 21 22 23 24 25 26 27 21 22 23 24 25 26 27
24 25 26 27 28 29 30 28 28 29 30 31
31
S M T W T F S S M T W T F S S M T W T F S
1 2 3 1 1 2 3 4 5
4 5 6 7 8 9 10 2 3 4 5 6 7 8 6 7 8 9 10 11 12
11 12 13 14 15 16 17 9 10 11 12 13 14 15 13 14 15 16 17 18 19
18 19 20 21 22 23 24 16 17 18 19 20 21 22 20 21 22 23 24 25 26
25 26 27 28 29 30 23 24 25 26 27 28 29 27 28 29 30
30 31
*Schedule subject to change*
KEY:
Las Plumas Permanent San Martin VSQG
LP & SM Permanent LP & SM & eWaste Limited(s)
Temporary Event LP & eWaste Limited
Las Plumas VSQG Holiday
April '27 May '27 June '27
July '26 August '26 September '26
October '26 November '26 December '26
HHW Schedule of Collection Events for Fiscal Year 2026/2027
January '27 February '27 March '27
2026-2027
Docusign Envelope ID: 2478026C-1EB4-8D96-8251-D3CDA150A026