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HomeMy WebLinkAboutRules of Procedure Employee Relations Service December 11, 1985 / ,- ( (., ~ V" EXECUTIVE BOARD INTERGOVERNMENTAL EHPLOYEE RELKrIONS SERVICES RULES OF PROCEDURE 1. 11ernbership. Membership of the Executive Board shall be in accordance with Section 6.a)1) of the JOINI' POWERS AGREEI1ENI' FOR INTERGOVERNMENTAL EHPLOYEE RELATIONS SERVICES. 2. Officers. Officers of the Executive Board l:>hall be a chairman and vice-chairman whose term and election shall be as set forth in Section 6.a)2) of the agreement. A nominating committee consisting of the four (4) i~uediate past chairmen shall recommend individuals for the offices of chairman and vice-chairman. If a past chairman is unavailable, the vice-chairman shall serve. If neither is avail- able, the current chairman will name the additional member(s). The Executive Board shall not be bound by these recommendations. 3. Meetings. The Board shall meet as necessary to fulfill its functions, but not less than once per year. The frequency of and agendas for such meetings shall be deter- mined by the chairman, or vice-chairman, in consultation with staff. Each Board member will receive advance notice of meetings, together with an agenda of matters to be discussed. 4 . Quorum. A quorum of thirty percent (30%) shall lJe required in order for the Board to meet. Except where otherwise provided in the agreement, a majority vote of the quorum is required for the Board to take action. Executive Board, Rules of Procedure page 2 12/11/85 5. t1inutes. A written record of all business conducted at Board meetings shall be main- tained by staff and distributed to all parties to this agreement. The review, correction and approval of such minutes shall be un item on the agenda of the immediately succeeding meeting of the Board. ~ 6. Functions. The functions of the Executive Board shall be as set fortl1 in Section 6.b) and other relevant sections of the Joint Powers Agreement. 7. Hanagement Corranittee. a) In accordance with Section 6.e) of the Joint Powers Agreement, the Executive Board delegates appropriate powers to a management commit- tee. Excepted from this delegation of powers is the authority to: I ) Adopt the budget. 2) Make changes in services or the fee schedule. 3) Obligate the parties financially in any way. 4) Select the chairman, vice-chairman and mernbers. of such management committee. These powers shall be exercised only by the Executive Board. b) The Management Committee shall consist of seven (7) members whose term shall be the same as that of the officers of the Executive Board. Their election shall also be accomplished at the same time as the elec- tion of Board officers. The chairman and vice-chairman of the Execu- tive Board shall be members of the Management Committee and shall serve as its chairman and vice-chairman. The remaining five members shall be Executive Board, Rules of Procedure Page 3 12/11/85 chosen by the Executive Board, acting upon the recormnendation of the nominating committee. The Executive Board, however, shall not be bound by the nominating committee recommendations. The Management Committee must include at least one (1) representative from each of the following categories: 1) Counties and cities of 250,000 population or above; ~ 2) Cities of 50,000 population or above; 3) Cities of under 50,000 population and special districts. The nominating cormnittee and Executive Board shall also attempt to select Management COffiQittee members from all geographic areas and interests represented by the membership. A vacancy in any of the five COffiQittee positions shall be filled for the balance of the term by a majority vote of all parties to the agree- ment. c) A quorum of four Hanagement Committee Members shall be required in order for the Corrunittee to meet. A majority vote of the quorum is required for the Committee to take action. d) The Management Committee shall meet as necessary to fulfill its functions. The frequency of and agendas for such meetings shall be determined by the chairman, or vice-chairman, in consultation with staff. e) Each Executive Board member will receive advance notice of meetings, together with an agenda. Management Corrunittee meetings shall be open to all members of the Executive Board. f) A written record of all business conducted at Management Committee meetings shall be maintained by staff and distributed to all members of Executive Board, Rules of Procedure Page 4 12/11/85 the Executive Board shortly after each meeting. Minutes shall be deemed as being approved if no corrections are submitted to staff with- in fifteen (15) days from the date of distribution. g) Upon the petition of five (5) or more representatives on the Executive Board, the Executive Board shall be convened to review and affirm, modify, or reverse any decision of the Management Conwrittee. 8. Intent and Adoption. These rules are established in accordance with Section 6 of the Joint Powers Agreement for Intergovernmental Employee Relations Services and are intended to supplement that section within the limits provided by the agreement. Adopted by the Executive Board of the Joint Powers Agreement this 11th day of December, 1985. (Adoption contingent upon pending execution of the amended Joint Powers Agreement.) 2l95f