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Home My WebLink AboutDokken Engineering - 2004 Agreement - Amendment No. 07 AMENDMENT TO THE AGREEMENT FOR SERVICES BETWEEN CITY OF GILROY AND DOKKEN ENGINEERING FOR CAMINO ARROYO BRIDGE CONSTRUCTION AND GAP CLOSURE AND THE FARRELL ROAD BRIDGE WIDENING DATED AUGUST 16.2004 AMENDMENT NO.7 This Amendment shall become effective when it has been signed by the City Administrator, Project Manager, and Consultant. All copies forwarded to Consultant for signature shall be returned to the City of Gilroy properly filled out. Upon acceptance by the City, the Consultant's copy will be returned to him as his authority to proceed with the work. Preparation of plans, specs and estimates (PS&E) for the Sixth & Eigleberry curb extensions and various sidewalk repairs on Sixth Street and associated construction support - see attached scope of work and fee. This Amendment extends the term of the Agreement for Services between the City of Gilroy and Dokken Enaineerina, dated Auaust 16. 2006 to December 31. 2012. All requirements of the original Agreement Documents shall apply to the above work except as specifically modified by this Amendment. The contract time shall not extend unless expressly provided for in this Amendment. Dokken Enaineerina hereby agrees to make the above changes subject to the terms of this Amendment for ongoing acquisitionlrelocation services. Consultant: Dokken\Enaineerina By ~ 11 ~ Matthew N. Griggs, PE Date If l-z , / Zt:> , I I I ACCEPTED: /-z! /11 Date November 21. 20 II t; U Mr. Don Dey, P.E. Project Manager City of Gilroy, Engineering Division 7351 Rosanna Street Gilroy, CA 95020 Ef',/ , .~ L:~ L~" r\. -'~ ".,_?I RE: Camino Arroyo Bridge Project Amendment No.7 for Additional Sixth Street Improvements Dear Mr. Dey: The purpose of this letter is to request an amendment to the existing contract between the City of Gilroy and Dokken Engineering to assemble design and bidding documents for additional improvements on Sixth Street in the vicinity of Eig1eberry Street. The proposed scope of services is described in the attached Exhibit A, Scope of Services, Contract Amendment #7, by task and subtasks. The hours associated with each subtask are broken down by personnel on Exhibit B - Estimated Labor Hours and Cost, Sixth Street Improvements, Contract Amendment #7. This work will be billed on a time and materials basis with a not-to-exceed amount as shown on Exhibit B. The existing contract amount, remaining unspent budget and proposed budget for the Amendment #7 tasks are shown in the following table. Existing Contract Amendment 7, 10/18/2011 Contract Totals $1,105,914 $48,138 $1,154,052 The total amendment amount is $48,138. A summary of the services included in the scope of work are as follows: 1. Eig1eberry and Sixth Street Curb Extensions 2. Sidewalk Repair Section on Sixth Street 3. Sixth Street Railing Construction Support TOTAL $33,018 $10,640 $ 4,480 $48,138 2365 Iron Point Road, Suite 200, Folsom, CA 95630 · Tele: 916.858.0642 · Fax: 916.858.0643 . www.dokkenengineering.com Mr. Don Dey November 21, 2011 Page 2 If this amendment request is acceptable to you, please return a copy to our office at your earliest convenience. Please contact me at (916) 858-0642 if additional information is needed. Dokken Engineering appreciates the opportunity to perform these services for the City of Gilroy. Sincerely, D;;LN;:X: Matthew N. Griggs, P .E. Project Manager cc: File 1450-052 2365 Iron Point Road, Suite 200, Folsom, CA 95630 . Tele: 916.858.0642 · Fax: 916.858.0643 . www.dokkenengineering.com Contract Amendment #7 Revised 10/18/11 ARTICLE 4, COMPENSATION This amendment adjusts the scope of work and compensation to design improvements to Sixth Street in the vicinity of Eigleberry Street per discussions with the City on July 13, 2011, October 4, 2011 and subconsultant proposal from Harris and Associates dated September 1, 2011. The total compensation for this amendment shall not exceed $48,138. EXHIBIT "A" SCOPE OF SERVICES TASK 3 - CONSTRUCTION SUPPORT FOR RAILING Task 3.1 Supplemental Inspection Dokken Engineering (Dokken) will provide inspection of the Sixth Street Barrier removal and finishing of the barrier cap. Dokken intends to provide inspection for four days to supplement the City management and inspection of the construction project. a. Inspection of the barrier removal system and marked sawcut removal line b. Barrier removal operation (for one day only) c. Barrier concrete cap operation (for one day only) d. Installation of the welded iron railing (for one day only) TASK 4 - EIGLEBERRY AND SIXTH STREET CURB EXTENSIONS For this task, Dokken will be incorporating curb extension designs prepared by Harris and Associates (Harris) into the Sixth Street Barrier Project for ease of City contracting. This work was prepared by Harris under a prior design contract and accepted by the City. Dokken is subcontracting to Harris for the purpose of packaging the curb extension design only. Dokken is not responsible for the assumptions, accuracy or quality of the plans prepared by Harris. Dokken's responsibility is to incorporate the curb extension plans prepared by Harris into the Sixth Street Barrier Project and supplement their design with traffic handling plans and street lighting modifications. Task 4.1 Prepare Draft Plans (Base + Add Alternate) Harris will prepare draft plans for curb extensions, pedestrian ramps, and storm drains at the Sixth Street and Eigleberry Street Intersection. The plans will differentiate between elements included in the base bid, and those included in the add-alternate option. Improvements. Cor.$idered Base Bid Add Alternate Curb Extensions 2 curb extensions on Sixth St. 4 Curb extensions on Eigleberry St. Street Lighting None Replace existing cobra head on PG&E pole with 2 new decorative lights, 2 doubles and 2 singles. Storm Drains None None EXHIBIT A, Scope of Services ~~?I~~'~~ <. Dokken will prepare draft plans for traffic handling and street lighting at the Sixth Street and Eigleberry Street Intersection. The plans will differentiate between elements included in the base bid, and those included in the add-alternate option. No surveying services are included in this proposal. Harris has been advised by the City to assume the curb extensions on the east corners of Sixth Street and Eigleberry Street have been constructed to the grades shown on the plans. Task 4.2 Prepare Specifications and Quantities Harris will prepare special provisions and quantities for the curb extensions to be included with the bid of the Sixth Street Barrier Modification Project. Dokken will prepare special provisions for the street lights and be responsible for incorporating the work by Harris into the bid documents. The quantities will be added to the bid schedule in items designated to the Eigleberry and Sixth Street Intersection. There will be sections in the bid schedule for the base items and the add-alternative items. The special provisions will be based on 2006 Caltrans Standard Specifications with modifications for City preferences and standards. Task 4.3 Revise Plans (Base + Add Alternate) The draft plans will be revised to address comments from the City and the 100% design detailing. The final plans will be incorporated In the Sixth Street Barrier Modification Project. The plans will clearly identify that work covered under the add-alternate bid schedule. Task 4.4 Construction Support Dokken will provide assistance during bidding including answering questions from bidders and providing interpretation of the construction documents. After construction begins, we will provide ongoing consultation and interpretation of contract documents, as requested. Written responses will be provided to all requests for information (RFI's) and supplemental or revised drawings may be issued to provide clarity to the Resident Engineer and contractor. Upon completion of construction, Dokken will prepare the as-built plans or record drawings based on the information provided by the inspector or resident engineer. TASK 5 - SIDEWALK REPAIR ON SIXTH STREET This task includes the preparation of plans and specifications for the replacement of a sidewalk section west of Monterey Street on the south side of Sixth Street. The project includes replacing a failed section of sidewalk in between existing glass panel sidewalk sections without disturbing or removing the glass-block panels. It is not proposed that the sidewalk be replaced in its entirety to match the Sixth Street corridor because of the glass- block sidewalk sections. This proposal assumes the sidewalk will be bid as part of the Sixth Street Modification Project. Task 5.1 Prepare Draft and Final Plans Dokken will prepare a draft plan for the sidewalk removal, under sidewalk excavation of failing subgrade material, slurry backfill, and sidewalk replacement. The plan includes leaving the existing glass-block sidewalk panels in place. Dokken anticipates the placement of slurry backfill under the broken sidewalk section, between the existing basement buttress walls. We have looked at the buttress walls inside the basement and they appear to be in good condition. However, we have no way to know exactly what conditions exist behind the buttress walls, or if any reinforcement exists in them. Therefore, it may be necessary to revise the planned construction after removal of the sidewalk and some subgrade material. The City understands that Dokken has no way of knowing what conditions will be found once the sidewalk is removed. Because of this, it is fully anticipated that a construction change order will be necessary to adjust the work once the under sidewalk conditions can be observed. The draft plan will be revised to address comments from the City. The final plan will be incorporated in the Sixth Street Barrier Modification Project. EXHIBIT A, Scope of Services ~~?,~~'~~ \. Task 5.2 Prepare Specifications and Quantities Dokken will prepare special provisions and quantities for the sidewalk to be included with the bid of the Sixth Street Barrier Modification Project. The quantities will be added to the bid schedule in items designated to the Sidewalk Improvements. The special provisions will be based on 2006 Caltrans Standard Specifications with modifications for City preferences and standards. The following bid items and specifications are expected: 1) Sidewalk Removal 2) Excavation (small space) 3) lean Concrete (slurry backfill) 4) Minor Concrete (sidewalk) (sf) (cy) (cy) (sqyd) Task 5.3 Construction Support Dokken will provide assistance during bidding including answering questions from bidders, providing consultation and interpretation of the construction documents. After construction begins, we will provide ongoing consultation and interpretation of contract documents, as requested. Written responses will be provided to all requests for Information (RFI's) and supplemental or revised drawings may be issued in the event that custom reinforced concrete corbels or sections are necessary to support the new sidewalk section. Upon completion of construction, Dokken will prepare an as-built plan for the sidewalk based on the Information provided by the City and observed at the site. --------- END OF PROJECT CONTRACT AMENDMENT 7 ----------- EXHIBIT A, Scope of Services ~~9,I5}~,~!'! ,. to :!:: .c J: >< W ..... =It: - C CD E "C C CD - E II) < 0 0 - 'tJ U c as Z~ as ... e II) - 0 ... c (,) ;:, 0 am 0 ~; J: 0 I:: .. ... I ... 0 '" JJ U) ~~ '" as I:: ...J l- ... bll 'tJ Z ~~ I:: CD W '" - I:: as :2 '" E O~ ..ill :;:: LIJ ..ill II) > 0 W 'tl 0 Q~ ~ m a: ~ !:: Q. ~ !!:! :2 ~ J: - >< I- w W W a: I- U) :I: I- ~ U) or- 0r- a C\J cO or- .... C (I) .0 0 0 a - () 'C 0 (J II) CI) C i ~ J II) as I l- I .. ;j I. A CORD... CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/DDNY) 11/16/11 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Dealey, Renton & Associates ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR P. O. Box 12675 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Oakland, CA 94604.2675 510465-3090 INSURERS AFFORDING COVERAGE INSURED INSURER A: Travelers Property Casualty Co of Am Dokken Engineering Inc. INSURER B: St. Paul Fire & Marine Ins. Co. 2365 Iron point Road, Suite 200 INSURER C: American Automobile Ins. Co. Folsom, CA 95630 INSURER D: Hudson Insurance Company I INSURER E: Client#. 654 DOKKEENGI COVERAGES THE POliCIES OF INSURANCE liSTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POliCIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. NSR TYPE OF INSURANCE POLICY NUMBER P~k!f.! ~f,~~~ p~~~J 1~..xr':J~~N LIMITS LTR A ~NERAL LIABILITY 6801613L360 05f31/11 05f31f12 EACH OCCURRENCE $1 000 000 1L :5 MERCIAL GENERAL lIAB ILITY FIRE DAMAGE (Anyone fire) $1 000 000 I-- CLAIMS MADE W OCCUR MED EXP (Any one pereon) $5 000 PERSONAL & ADV INJURY $1 000 000 GENERAL AGGREGATE $2 000 000 n'L AGGR,EfilE lIM IT APPLnIPER: PRODUCTS-COMWOPAGG $2 000 000 POLICY X ~~W;: LOC A ~TOMOBILE LIABILITY BA1616L429 05/31f11 05l31f12 COMBINED SINGLE LIMIT AAY AUTO (Eo occident) $1,000,000 I-- ~ ALL OWNED AUTOS BODILY INJURY (Par person) $ - SCHEDULED AUTOS ~ HIRED AUTOS BODILY INJURY $ ~ NON.oWNED AUTOS (Par accldont) PROPERTY DAMAGE $ (Par occldont) RRAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO OTHER THAA EA ACC $ AUTO ONLY: AGG $ B EXCESS LIABILITY QK06503410 05/31111 05f31/12 EACH OCCURRENCE $5 000 000 m. OCCUR 0 CLAIMS MADE AGGREGATE $5 000 000 $ R DEDUCTIBLE $ RETENTION $ $ C WORKERS COMPENSATION AND WZP80993537 05131/11 05/31f12 X 1.:x~~T~l~-~ I IOJit EMPLOYERS' LIABILITY E.L. EACH ACCIDENT $1.000,000 E.L. DISEASE - EA EMPL OYEE $1,000,000 E.L. DISEASE - POLICY LIMIT $1.000,000 D OTHER Professional AEE7114406 05/31/11 05f31112 $2,000,000 per Claim iabillty $2,000,000 Annl Aggr. DESCRIPTION OF OPERATIONSILOCATIONSNEHICLESlEXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS General liability Policy excludes claims arising out of the performance of professional services. Re: Camino Arroyo Bridge Construction and Gap Closure and the Farrell Road Bridge Widening (DE-1450). The City of Gilroy, Its officers and employees, is included as Additional Insured for General and Auto Liability. CERTIFICATE HOLDER I I ADDIT1ONALINSURED'INSURERLETTER: CANCELLATION _. - .. - SHOULD ANYOF THE ABOVE DESCRIBED POLICIES BI! CAHCELLED BEfORI! THI! IXPlNATION City of Gilroy DATE THEREOF, THE ISSUING INSURER WI~X. TO MAIL 3D-DAYS WRITTEN Attn: Don Dey NOTICETDTHE CERTIFICATE HOLDER NAMED TOTHELEfTJQU(X~k 7351 Rosanna Street ~OUCIt_"Jtx~~Jt~ Gilroy, CA 95020-6141 >8aJtIilOOllU(IOOIe$X AUT~EDREPR~ENTATIVE I .~ - A ,/;-, "'Orr J ACORD 25-5 (7/97)1 of 1 #M283421 NMF @ ACORD CORPORATION 1988 POLICY NUMBER: 6801613L360 COMMERICAL GENERAL LIABILITY ISSUE DATE: 11/16/2011 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED (ARCHITECTS, ENGINEERS AND SURVEYORS) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE NAME OF PERSON(S) OR ORGANIZATION(S): The City of Gilroy, its officers and employees. PROJECT/LOCATION OF COVERED OPERATIONS: All Operations of the Named Insured. PROVISIONS A. The following is added to WHO IS AN INSURED (Section II): The person or organization shown in the Sched- ule above is an additional insured on this Cover- age Part, but only with respect to liability for bod- ily injury", 'property damage" or 'personal injury caused, in whole or in part, by your acts or omis- sions or the acts or omissions of those acting on your behalf: The insurance provided to such additional insured is limited as follows: d. This insurance does not apply to the render- ing of or failure to render any "professional services" . C. In connection with your work and included within the "products-completed operations hazard." e. The limits of insurance afforded to the addi- tional insured shall be the limits which you agreed in that 'contract or agreement requir- ing insurance" to provide for that additional insured, or the limits shown in the Declarations for this Coverage Part, whichever are less. This endorsement does not increase the limits of insurance stated in the LIMITS OF INSURANCE (Section III) for this Coverage Part. a. In the performance of your ongoing oper- ations; b. In connection with premises owned by or rented to you; or Such person or organization does not qualify as an additional insured for "bodily injury", "property damage" or "personal injury' for which that person or organization has assumed liability in a contract or agreement. B. The following is added to Paragraph a. of 4. Other Insurance in COMMERCIAL GENERAL LIABILITY CONDITIONS (Section IV): However, if you specifically agree in a contract or agreement requiring insurance that, for the addI- tional insured shown in the Schedule, the insur- ance provided to that additional insured under this CG D3 82 09 07 Page 1 of 2 @ 2007 The Travelers Companies, Inc. Includes the copyrighted material of Insurance Services Office Inc., with Its permission ~ COMMERICAL GENERAL LIABILITY (1) The "bodily injury" or "property damage" for which coverage is sought occurs; and injury" arising out of "your work" on or for the project, or at the location, shown in the Schedule above, performed by you, or on your behalf, under a "contract or agreement requiring insurance" with that additional insured. We waive these rights only where you have agreed to do so as part of the "contract or agreement requiring insurance" with that additional insured entered into by you before, and in effect when, the "bodily injury" or "property damage" occurs, or the "personal injury" offense is committed. Coverage Part must apply on a primary basis, or a primary and non-contributory basis, this insurance is primary to other insurance that is available to such additional insured which covers such additional insured as a named insured, and we will not share with the other insurance, provided that: (2) The "personal injury" for which coverage is sought arises out of an offense committed; D. The following definition is added to DEFINITIONS (Section V): after you have entered into that "contract or agreement requiring insurance" for such additional insured. But this insurance still is excess over valid and collectible other insurance, whether primary, excess, contingent or on any other basis, that is available to the additional insured when the additional insured is also an additional insured under any other insurance. "Contract or agreement requiring insurance" means that part of any contract or agreement under which you are required to include the person or organization shown in the Schedule as an additional insured on this Coverage Part, provided that the "bodily injury" and "property damage" occurs, and the "personal injury" is caused by an offense committed: C. The following is added to Paragraph 8. Transfer Of Rights Of Recovery Against Others To Us in COMMERCIAL GENERAL LIABILITY CONDITIONS (Section IV): a. After you have entered into that contract or agreement; b. While that part of the contract or agreement is in effect; and We waive any rights of recovery we may have against the additional insured shown in the Schedule above because of payments we make for "bodily injury", "property damage" or "personal c. Before the end of the policy period. CG 03 82 09 07 @ 2007 The Travelers Companies, Inc. Includes the copyrighted material of Insurance Services Office Inc., with its permission Page 2 of 2