HomeMy WebLinkAboutSouth Bay Information Sharing System (SBISS) South Bay Region NODE (Node) - MOU with Police DepartmentsMemorandum of Understanding
South Bay Information Sharing System (SBISS)
SOUTH BAY REGION NODE
This Me orandum of Understanding ( "MOU ") is made and entered into on this
day of i I n 2010 by and between the parties below and all future signers of
this Agreement, known collectively as "Member Agencies" or individually as a "Member
Agency."
The following Member Agencies hereby create the South Bay Information Sharing
System (SBISS) SOUTH BAY REGION NODE (Node): The following agencies are
collectively known as the "Original Member Agencies."
Santa Clara County:
• Campbell Police Department
•
Mountain View Police Department
• Gilroy Police Department
'
Palo Alto Police Department
• Los Altos Police Department
•
San Jose Police Department
• Los Gatos -Monte Sereno Police
'
Santa Clara County Sheriffs Office
Department
■
Santa Clara Police Department
• Milpitas Police Department
■
Sunnyvale Department of Public
• Morgan Hill Police Department
Safety
Santa Cruz County:
• Capitola Police Department
■
Santa Cruz County Sheriff's Office
• Santa Cruz Police Department
'
Watsonville Police Department
Monterey County:
• Carmel Police Department
•
Califonia State Univ. Monterey Bay
• Del Rey Oaks Police Department
■
Monterey County Sheriffs Office
• Gonzales Police Department
'
Pacific Grove Police Department
• Greenfield Police Department
'
Salinas Police Department
• King City Police Department
•
Sand City Police Department
• Marina Police Department
■
Seaside Police Department
• Monterey Police Department
'
Soledad Police Department
San Benito County:
■ Hollister Police Department San Benito County Sheriffs
Office
SBISS South Bay Region Node MOUAgreement Updated: 311612010 Page I of 29
Purpose
This regional law enforcement information - sharing system shall be known as the SBISS
South Bay Region Node. The purpose of this agreement is to create the South Bay
Region Node, to outline the duties and responsibilities of each Member Agency, to
define the working relationships and lines of authority for Member Agencies in the
SBISS South Bay Region Node, and to provide for the addition of other eligible entities
in the data - sharing program created by this MOU. Member Agencies shall work
cooperatively to establish an integrated system of information technology that
maximizes the sharing of data and communication between the Member Agencies while
maintaining the confidentiality of privileged or otherwise protected information shared
through the system. The Member Agencies shall work cooperatively in a variety of
ways to facilitate sharing data in an effort to improve the information sharing efforts of
their respective Agency and Node.
Santa Clara County Police Chiefs and Sheriff, through a grant from the Office of
Homeland Security, have identified the Cities, Counties, and other Agencies within
Santa Clara, Santa Cruz, Monterey, and San Benito Counties, including any
departments or divisions of such agencies, that should enter into an agreement to share
data among such agencies.
THEREFORE, the Member Agencies hereby agree to the following:
Definitions:
1.1 South Bay Information Sharing System: " SBISS" shall mean the
collective group of law enforcement and justice agencies, within Santa
Clara, Santa Cruz, Monterey, and San Benito Counties who are
signatories on a regional law enforcement information - sharing
agreement.
1.2 South Bay Region Node: "Node" shall mean the collective informational
infrastructure of the data warehouse operated for the benefit of the
Member Agencies, within the central region of SBISS bound by the
terms of this Agreement.
1.3 South Bay Region Node Board of Directors: "Board" shall mean the
Board of Directors which is the governing body of the South Bay
Information Sharing System.
1.4 COPLINK: shall mean the information sharing and analysis software
licensed to the Fiscal Agent on behalf of Member Agencies by
Knowledge Computing Corporation (KCC) under the name COPLINK.
1.5 Criminal Justice Practitioners: those personnel from the Member
Agencies that have the appropriate clearance and authority to utilize and
SBISS South Bay Region Node MOUAgreement Updated: 311612010 Page 2 of 29
access the Data as a function of their employment, or those agencies
that have been approved for read only participation by a majority vote of
the Board Members.
1.6 Data: shall mean facts, detailed information, or other material provided
by a Member Agency.
1.7 Data Set is a specific grouping of data included in systems like records
management or jail management systems. For example, typical data
sets within a records management system include, but are not limited to,
Crime Reports, Field Investigations, Citations, Mug shots, and Arrest
Reports.
1.8 Data Records refers to a unique record associated with an incident or
person. For example, this refers to a single report that includes a variety
of data.
1.9 Fiscal Agent: shall mean the Santa Clara County Office of the Sheriff as
approved and directed by the Urban Areas Security Initiative (UASI) to
handle and account for funds collected for the benefit of all Member
Agencies.
1.10 Host. shall mean the Santa Clara County Office of the Sheriff as the
entity providing the facilities used to host the Node as determined by the
Urban Areas Security Initiative (UASI).
1.11 Knowledge Computing Corporation: "KCC" shall mean a corporation with
its principal place of business at 7750 East Broadway, Suite 100,
Tucson, Arizona 85710, and the owner and developer of the software
known as COPLINK.
2 Effective Date and Term of MOU
2.1 Effective Date: The effective date of this MOU is the date noted above
and /or the date each subsequent agency executes this Agreement.
2.2 Term: This MOU shall remain in effect and shall be reviewed and
renewed every three years. It can only be terminated as provided
herein.
3 Board of Directors
3.1 The South Bay Region Node Board of Directors: shall be comprised of
eleven (11) Directors and their respective alternates. Alternates shall
SBISS South Bay Region Node MOU Agreement Updated: 311612010 Page 3 of 29
serve as Directors in the absence of their respective Directors and shall
exercise all rights and privileges thereof.
3.1.1 Directors are as follows:
3.1.1.1 One Director shall be the Santa Clara County Sheriff.
3.1.1.2 One Director shall be the Chief of the San Jose Police
Department.
3.1.1.3 One Director shall be appointed by the Santa Clara
County Police Chief's Association from its membership.
3.1.1.4 One Director shall be the Santa Cruz County Sheriff.
3.1.1.5 One Director shall be the Chief of the Santa Cruz Police
Department.
3.1.1.6 One Director shall be appointed by the Santa Cruz
County Police Chief's Association from its membership.
3.1.1.7 One Director shall be the Monterey County Sheriff.
3.1.1.8 One Director shall be the Chief of the Salinas Police
Department.
3.1.1.9 One Director shall be appointed by the Monterey
County Police Chief's Association from its membership.
3.1.1.10 One Director shall be the San Benito County Sheriff.
3.1.1.11 One Director shall be the Chief of the Hollister Police
Department.
3.1.2 Each member of the Board shall have one vote. A majority of
the members of the entire Board shall constitute a quorum for
the transaction of business. Except where a supermajority is
required by statute, this MOU or a resolution of the Board,
actions by the Board shall require the affirmative vote of a
majority of the entire Board (i.e. six (6) affirmative votes).
3.1.3 Every year the Board shall elect a Chair from among its
membership to preside at meetings and shall select a Secretary
who may, but need not, be one of the eleven Directors.
3.1.4 The Board shall establish and adopt bylaws and a governance
process and will set policy for the use of the SBISS South Bay
Region Node.
3.1.5 Meetings: The Board shall hold at least two regular meetings
each year and may schedule additional or special meetings as
necessary.
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4 Committee and Working Groups
4.1 South Bay Region Node Technology Committee: The Board of Directors
may appoint a representative from each Member Agency to serve on the
Technology Committee. The Technology Committee Members will serve
at the sole discretion of the Board of Directors. The Technology
Committee will develop policies relating to data set information sharing.
The Technology Committee will meet at least once per year to address
system operations, upgrades, enhancements and any other matters of
concern to Member Agencies.
4.2 South Bay Region Node Workinq Groups: The Board is empowered to
create, dissolve, or reconstitute working groups, appoint representatives,
and perform other actions as deemed necessary to fulfill the purposes
stated herein, including the creation of such groups as an
implementation, sustainment or other groups necessary to further law
enforcement information sharing efforts.
5 Data Access and Security Requirements
5.1 Data Access: Access to Member Agencies' Data will be provided
utilizing a secure network maintained by the Host Node. The Santa
Clara County Sheriffs Office will be responsible for the maintenance and
care of the secure network. Query capabilities shall be provided to
Member Agencies and Authorized Users utilizing any secure network
configuration that is acceptable to the Host Node. The information
residing in the Data Repositories shall generally be available. Member
Agencies agree to inform other Member Agencies in advance, whenever
possible, of scheduled down times of specific data feeds. All Member
Agencies will be required to sign the Coplink System Use Agreement
and this Memorandum of Understanding prior to gaining access.
5.2 Data Sharing: All Member Agencies agree to share data with other
Member Agencies who have a need to know and a right to know, with
comprehensive, timely, accurate information about a suspect or offender
to include, but not limited to, identity, prior agency contacts, citations,
arrests, investigations, criminal history, and current justice status. Each
agency will be required to have each employee sign an Employee
Statement form agreeing not to misuse the information contained in
Coplink. Each agency will have the prerogative of not sharing those
items of data that it deems sensitive or confidential. Nothing in this MOU
shall be construed to mean that any Member Agency must share any
type of data. The South Bay Region Node Technology Committee will
develop a Guideline Document that will make a recommendation for the
SBISS South Bay Region Node MOU Agreement Updated: 311 612 01 0 Page 5 of 29
type of data to be shared by each agency. This document will be a
guideline only and will not be binding. The data to be shared, will be the
data that the Member Agency already has in its own database and no
agency will be required to collect any data that it does not collect in the
normal course of business.
The South Bay Region Node Technology Committee will set the criteria
for the minimum number of data sets (i.e. Crime Reports, Citations, Field
Investigations, Mugs, Arrests Reports, etc.) that member agencies must
provide to be a member agency. In addition, the Technology Committee
will adopt guidelines for agencies to withhold or suppress certain
documents based on specific criteria. Based on these guidelines, each
Member Agency shall determine, in the exercise of its sole discretion,
which data records are shared within the system and shall maintain the
databases to share the information that has been agreed upon in
advance. Each Agency shall strive to identify and achieve common
interests to enhance public safety and due process while maintaining
individual privacy rights.
5.3 Security Requirements: Member Agencies agree to maintain and
enforce security requirements for the system. Each Member Agency is
responsible for the internal agency security of their records and any
technical support necessary to insure proper security. Member Agencies
agree to confirm that their network meets current DOJ security
requirements as set forth in the most current Policies, Practices and
Procedures Document provided by the Department of Justice, and that
it will continue to meet those standards.
5.3.1 Liability and Indemnification: Each Member Agency takes legal and
financial responsibility for the actions of their employees, officers,
agents, representatives and volunteers. Member Agencies agree to
indemnify, defend and hold harmless other Member Agencies to
the fullest extent permitted by law from and against any and all
demands, claims, actions, liabilities, losses, damages, and costs,
including reasonable attorney's fees arising out of or resulting from
this MOU, and that each agency shall bear the proportionate cost of
any damage attributable to the fault of that agency, its governing
body, officers, agents, employees and volunteers. It is the intention
of the Member Agencies that, where fault is determined to have
been contributory, principles of comparative fault will be followed.
5.3.2 Background and Fingerprint Requirements: All persons including
non - criminal justice and volunteer personnel who have access to
the SBISS South Bay Region Node are required to undergo
background and fingerprint check. Each Agency will determine,
based on their internal policies and the CLETS Policies, Practices,
SBISS South Bay Region Node MOUAgr•eeinent Updated: 311612010 Page 6 of 29
and Procedures, when SBISS access will not be granted to an
employee. The final responsibility for maintaining the security and
confidentiality of SBISS information rests with the Member Agency
head or administrator.
5.3.3 User Access: Each employee /volunteer is required to sign an
employee statement form prior to operating or having SBISS
access. Each employee /volunteer shall sign an employee
statement on a biennial basis. Additional requirements may be
required at the discretion of an agency. A sample form is attached
hereto as Exhibit C.
When a person with access to SBISS is no longer employed or no
longer accessing SBISS on behalf of the Member Agency, the
Agency is responsible for removing all related passwords and
security authorizations from the system.
No person with access to SBISS shall release any information or
records located in SBISS without express permission of the Original
Agency who provided the data. No person with access to SBISS
shall release any information contained in SBISS either by Court
Order or in response to a Public Records Act request unless they
are the originating agency of such data. All requests of this nature
should be referred back to the originating agency.
5.3.4 Insurance: Each Member Agency, at its sole cost and expense,
shall carry insurance -or self- insure - its activities in connection with
this MOU, and obtain, keep in force and maintain, insurance or
equivalent programs of self- insurance, for general liability, workers
compensation, and business automobile liability adequate to cover
its potential liabilities hereunder. Each Member Agency shall carry
a minimum of one million dollars in general liability insurance.
5.4 Connectinq with other COPLINK Nodes: The Board will continually work
to expand the connectivity of the SBISS South Bay Region Node and will
actively pursue opportunities to sign MOU agreements with other
COPLINK nodes under the guidelines outlined in this agreement.
5.5 SBISS Node Cooperation: Participating agencies understand that the
South Bay Region Node Board of Directors will sign MOU agreements
with other Coplink nodes for the purpose of expanding the Coplink
network.
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6 Information Ownership, Release and Accuracy
6.1 Ownership and Release Constraints: Member Agencies shall retain
control of and remain the official custodian of all information they
contribute to the South Bay Region Node. All requests for information,
California Public Records Act or Freedom of Information Act, will be
referred to the Member Agency that is the owner of the requested data,
and the Member Agency that is the owner of the requested data will be
responsible for responding to the request for information.
6.2 Information Utilization: Any Data present in the COPLINK system is the
proprietary information of the Member Agency contributing that Data.
Each Member Agency has an affirmative obligation to assure that any
"criminal intelligence data that is entered and used through the
COPLINK intel L.E.A.D product complies with 28 CFR Part 23. Member
Agencies and Authorized Users may use the Data for Law Enforcement
purposes only. The Member Agency responsible for contributing the
Data shall have sole discretion regarding release of that information.
6.3 Information Accuracy: Member Agencies and Authorized Users
acknowledge that Data maintained in the South Bay Region Node
consists of information that may or may not be accurate. Each Member
Agency agrees to do an internal audit of their own Data annually in order
to review the Data for accuracy. A random sampling of different types of
Data shall be selected by each agency to review and compare their
Records System Data with the same data in the Coplink system. Each
Member Agency agrees to maintain a copy of their internal audit form for
a period of no less than three years for review by the Board of Directors
on request. A sample form is attached hereto as Exhibit C and can be
used to help facilitate this audit.
6.4 Audit Trail: An Audit Trail will be maintained for a period of no less than
three years to determine who has accessed the data including the date
and time when the data was accessed.
6.5 Data Errors: It will be the responsibility of the Member Agency to correct
data errors that have been identified at that Member's sole cost within a
reasonable time, but no later than ninety -days (90) from the date of
notification.
7 Funding, Costs, Personnel and Financial Considerations
7.1 Node Costs: Costs for the creation, initial three (3) years of
maintenance and the expansion of the Node shall be paid for as set forth
in the SBISS South Bay Region Node Share of Cost Agreement
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attached hereto as Exhibit A and may be amended from time to time
and is incorporated herein by reference.
7.2 Payment Administration: The Fiscal Agent shall administer payments to
vendors and invoice Member Agencies for their share of cost.
7.3 Financial Responsibility: Initially, the hardware and software required at
each Node will be paid for with Grant funding. If any agency elects to
join after the initial start -up of the Node, that new Member Agency is
responsible for the expense of acquiring and maintaining the hardware,
software, and data communication equipment and services needed by
their Agency to connect to the Node. It is understood that as the system
ages, there may be certain upgrades or maintenance required on the
hardware at each of the Member Agencies. These upgrades or required
maintenance will be the sole responsibility of the Member Agency.
Nothing included in this MOU requires any Agency to fund the activities
of any other Member Agency. Future upgrades to the Servers and Core
Infrastructure of the System will be shared between Member Agencies
as indicated in the SBISS South Bay Region Node Share of Cost
Agreement. In the event that hardware or software upgrades are
required to facilitate the proper functioning of the system, the Board of
Directors will notify the Member Agency in writing at least ninety (90)
days in advance of the funding requirement.
7.4 Grant Funding: Grant funding provided by the Urban Area Security
Initiative, Homeland Security Grant Program, Federal Emergency
Management Agency, U.S. Department of Homeland Security will be
used to offset the start -up costs for the Node. The primary use of these
funds will focus on infrastructure and paying for data integration fees for
the Original Member Agencies. The Fiscal Agent will manage all
aspects of payment and reporting for grant funding.
7.5 Future Grant Funding: Member Agencies that apply individually for grant
funding for this system should notify the South Bay Region Node Board
of Directors to avoid duplicative efforts and requests for funding. Any
grant funding which may result from such applications will be considered
to be outside of this MOU. The Member Agencies may choose to apply
jointly for grant funding and upon the written agreement of the Member
Agencies; such monies shall fall under the jurisdiction of this MOU.
7.6 Member Agency Employees: Employees of a Member Agency working
for the benefit of the Node remain the employees of that Member
Agency.
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8 Amendments
8.1 Addition of new Member Agencies: If additional agencies choose to
become Member Agencies after this MOU is executed, this Agreement
shall be amended to include those agencies as signatories.
8.2 This MOU may be modified by presentation of the proposed changes
and an affirmative majority vote of the Board.
8.3 All approved amendments must be in writing and approved by the
Board.
9 Termination
9.1 MOU Termination: This MOU may be terminated by mutual agreement
of all Member Agencies.
9.2 Member Agency Termination: Any Member Agency may terminate its
participation in this MOU with or without cause upon sixty -days (60) prior
written notice to the Board, unless such termination is prohibited by a
grant condition or unless the Member Agency is a Host Node. If the
Member Agency wishes to remove Data from the Node after terminating
its participation, that Member Agency will be responsible for any costs
associated with removing their Data from the Node.
Other Termination: The Board may exercise its authority to terminate the
relationships established under this MOU if the majority members of the Board
determine that a Member Agency is not complying with the terms and conditions
of this MOU, the Cost Sharing Agreement (Exhibit A); and /or the System Use
Policy (Exhibit B).
10 Miscellaneous
10.1 This MOU is intended to provide for a strategic plan to promote data
sharing and should be amended as necessary to accomplish the goal of
fully integrating the Member Agencies, future agencies and potential
future data sources.
The parties hereto execute this MOU as of the Effective Date.
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Santa Clara County Agencies:
City of Campbell
Daniel Rich
City Manager
City of Campbell
Greg Finch
Chief of Police
City of Campbell
City of Gilroy
Thomas J. Haglund
City Manager
City of Gilroy
Denise J. Turner
Chief of Police
City of Gilroy
City of Los Altos
Douglas J. Schmitz
City Manager
City of Los Altos
Tuck Younis
Police Chief
City of Los Altos
Date
Date
Date
Date
Date
Date
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Town of Los Gatos
Greg Larson
Town Manager
Town of Los Gatos
Scott Seaman
Police Chief
Town of Los Gatos
City of Milpitas
Thomas C. Williams
City Manager
City of Milpitas
Dennis Graham
Police Chief
City of Milpitas
City of Morgan Hill
J. Edward Tewes
City Manager
City of Morgan Hill
Bruce C. Cumming
Police Chief
City of Morgan Hill
Date
Date
Date
Date
Date
Date
SBISS South Bay Region Node MOU Agreement Updated: 311612010 Page 12 of 29
City of Mountain View
Kevin C. Duggan
City Manager
City of Mountain View
Scott S.G. Vermeer
Police Chief
City of Mountain View
City of Palo Alto
Jim Keene
City Manager
City of Palo Alto
Dennis Burns
Police Chief
City of Palo Alto
City of San Jose
Debra Figone
City Manager
City of San Jose
Rob Davis
Police Chief
City of San Jose
Date
Date
Date
Date
Date
Date
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City of Santa Clara
Jennifer Sparacino Date
City Manager
City of Santa Clara
Stephen D. Lodge Date
Police Chief
City of Santa Clara
County of Santa Clara
Jeffrey Smith M.D. Date
County Executive
County of Santa Clara
Laurie Smith Date
Sheriff
County of Santa Clara
City of Sunnyvale
Gary Luebbers Date
City Manager
City of Sunnyvale
Don Johnson Date
Director of Public Safety
City of Sunnyvale
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Santa Cruz County Agencies:
City of Capitola
Richard Hill
City Manager
City of Capitola
Mike Card
Chief of Police
City of Capitola
City of Santa Cruz
Richard C. Wilson
City Manager
City of Santa Cruz
Howard Skerry
Chief of Police
City of Santa Cruz
County of Santa Cruz
Date
Date
Date
Susan A. Mauriello Date
County Administrative Officer
County of Santa Cruz
Phil Wowak Date
Sheriff - Coroner
County of Santa Cruz
Date
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City of Watsonville
Carlos Palacios
City Manager
City of Watsonville
Manny Solano
Police Chief
City of Watsonville
Monterey County Agencies:
City of Carmel
Rich Guillen
City Administrator
City of Carmel
George Rawson
Public Safety Director
City of Carmel
City of Del Rev Oaks
Daniel Dawson
City Manager
City of Del Rey Oaks
Date
Date
Date
Date
Date
Ronald J. Langford Date
Chief of Police
City of Del Rey Oaks
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City of Gonzales
Rene Mendez Date
City Manager
City of Gonzales
Paul D. Miller
Date
Police Chief
City of Gonzales
City of Greenfield
Roger Wong
Date
City Manager
City of Greenfield
Joseph Grebmeier
Date
Police Chief
City of Greenfield
City of King City
Michael Powers
Date
City Manager
City of King City
Nick Baldiviez
Date
Police Chief
City of King City
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City of Marina
Anthony J. Altfeld
City Manager
City of Marina
Date
Edmundo Rodriquez Date
Chief of Police
City of Marina
City of Monterey
Fred Meurer
City Manager
City of Monterey
Timothy Shelby
Chief of Police
City of Monterey
City of Pacific Grove
Thomas Frutchet
City Manager
City of Pacific Grove
Darius E. Engles
Police Chief
City of Pacific Grove
Date
Date
Date
Date
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City of Salinas
Artie Fields
City Manager
City of Salinas
Louis Fetherolf
Police Chief
City of Salinas
City of Sand City
Steve Matarazzo
City Administrator
City of Sand City
Michael Klein
Police Chief
City of Sand City
City of Seaside
Ray Corpuz
City Manager
City of Seaside
Anthony Sollecito
Police Chief
City of Seaside
Date
Date
Date
Date
Date
Date
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County of Monterey
Lew C. Bauman
County Administrative Officer
County of Monterey
Mike Kanalakis
Sheriff
County of Monterey
City of Soledad
Adela P. Gonzalez
City Manager
City of Soledad
Eric Sills
Chief of Police
City of Soledad
Date
Date
Date
Date
California State University, Monterey Bay
James Main Date
VP Administration and Finance
California State University, Monterey Bay
Fred Hardee
Chief of Police
California State University, Monterey Bay
Date
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San Benito County Agencies:
City of Hollister
Clint Quilter
City Manager
City of Hollisters
Jeff Miller
Police Chief
City of Hollister
County of San Benito
Date
Date
Susan Thompson Date
County Administrative Officer
County of San Benito
Curtis J. Hill Date
Sheriff - Coroner
County of San Benito
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EXHIBIT A
SHARE OF COST AGREEMENT
South Bay Information Sharing System (SBISS)
SOUTH BAY REGION NODE
Purpose and Background
The Santa Clara County Sheriffs Office and Member Agencies agree to the terms and
conditions set forth in the South Bay Information Sharing System (SBISS). SBISS is
overseen by the South Bay Information Sharing System Board of Directors. Agencies
enter into this cost sharing agreement to participate in the information - sharing system
known as COPLINK via the South Bay Region Node. This agreement outlines the
financial working relationship and cost - sharing contract for South Bay Region Node
member agencies.
THEREFORE, the Member Agencies herby agree to the following:
1 Definitions
1.1 South Bay Information Sharing System (SBISS) is the name of the
information sharing system node hosted by the Santa Clara County Office
of the Sheriff.
1.2 South Bay Information Sharing System (SBISS) Board of Directors is
the governing body of the South Bay Information Sharing System.
1.3 Data shall mean electronic facts, detailed information, or other material
provided by a Member Agency.
1.4 Data Repository shall mean the computer equipment used to store,
connect and disseminate COPLINK information to Member Agencies.
1.5 The Santa Clara County Office of the Sheriff is the fiscal agent for the
South Bay Region Node of SBISS and will handle and account for funds
collected by the Node for the benefit of all Member Agencies.
1.6 South Bay Region Node shall mean the collective signatory law
enforcement and justice agencies, within Santa Clara, Santa Cruz,
Monterey, and San Benito Counties who have agreed to work within the
parameters of this Agreement.
1.7 South Bay Region Node is the collective group of agencies that have
entered into a MOU agreement to participate in the SBISS South Bay
Region Node for law enforcement information - sharing.
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2
1.8 Member Agency shall mean law enforcement agencies contributing data
to the South Bay Region Node SBISS and allowed access to data of other
member agencies and other COPLINK nodes.
1.9 Knowledge Computing Corporation (KCC) shall mean a corporation
with its principal place of business at 6601 E. Grant Road, Suite 201,
Tucson, Arizona 85615, and the owner and developer of COPLINK.
1.10 COPLINK shall mean the information sharing and analysis software
licensed to the member agencies by KCC under the name COPLINK.
Requirements for Participation
2.1 To participate in the South Bay Region Node, Member Agencies agree to
share costs based on the "member population" computation as described
in Section 4 below. Other cost sharing formulas may be proposed and
considered by the South Bay Region Node Board of Directors when the
MOU is renewed.
2.2 To participate in the South Bay Region Node, Member Agencies agree to
contribute data from their Records Management System (RMS) as defined
by the South Bay Region Node Technology Committee.
3 Financial Oversight and Management
3.1 Node Costs: After the initial Grant Funding is exhausted in 2011, Member
Agencies shall pay a proportional share of software purchase costs,
software maintenance, implementation, network, hardware, and
operational costs, as approved by the South Bay Region Node as
approved by the SBISS Board of Directors.
3.1 Annual Budget Each year the Santa Clara County Office of the Sheriff
shall prepare an annual budget for approval by the Board of Directors that
identifies the expenses each Member Agency will be required to contribute
for the year.
3.2 Annual Report At least once a year the Santa Clara County Office of the
Sheriff shall report to the SBISS Board of Directors on all funds collected
and expended by the South Bay Region Node in support of the COPLINK
project.
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3.3 Payment Administration The Santa Clara County Office of the Sheriff
shall administer payments to all vendors and invoice Member Agencies for
their share of this cost.
3.4 Financial Responsibility The Santa Clara County Office of the Sheriff will
be responsible for paying for the expenses associated with connecting to
the SBISS Node data repository, which may include acquiring hardware,
software, data communication equipment and /or other required services.
For any expenses incurred before June 30, 2010, the Santa Clara County
Sheriff's Office will use the funds received from the 2008 grant awarded
by the U.S. Department of Homeland Security. After July 1, 2010, the
Member Agencies shall be responsible for paying for those costs related
to maintenance and upgrades to the system. No Member Agency shall
be responsible for funding the activities of any other Member Agency.
4 Payment Schedule
Homeland Security Grant Program: The 2008 grant from the U.S. Department of
Homeland Security will pay for the necessary hardware infrastructure for the South Bay
Region Node, 100% of the data integration costs for each Member Agency, the
enterprise software license fee, and three years of maintenance. The following chart
outlines the initial and ongoing maintenance costs for Member Agencies to participate in
the SBISS Node including those expenses not covered by the grant. These
maintenance costs are subject to review and additional assessment by the SBISS
South Bay Regional Node Board of Directors.
Table 11
Agency
2008 Population
Estimate1
% of Total
Population
Cost Allocation
Years 2 & 33
Cost Allocation Starting
Year 4°
Santa Clara County
Campbell
38,617
2.19%
$1,607.53
$4,663.68
Gilroy
49,934
2.83%
$2,077.31
$6,026.58
Los Altos
28,349
1.61%
$1,181.79
$3,428.55
Los Gatos plus
32,922
1.87%
$1,372.64
$3,982.23
Monte Sereno
Milpitas
67,503
3.83%
$2,811.34
$8,156.12
Morgan Hill
38,096
2.16%
$1,585.51
$4,599.80
Mountain View
71,348
4.04%
$2,965.48
$8,603.32
1 Table 1 represents the on -going cost allocations for the initial three year grant period beginning July 1, 2010 to
June 30, 2013.
2 The population is based on the 2008 census data and will provide the basis for the initial cost sharing allocation.
3 Cost allocation Years 2 and 3 represent July 1, 2010 to June 30, 2011 and July 1, 2011 to June 30, 2012
respectively. The expenses allocated during these periods include but are not limited to the Coplink annual software
and Integration Services Maintenance & Technical Support license fee (based on the number of sworn personnel in
each Member Agency); Host and Resource Annual costs that include network hardware, network connectivity and
the costs associated with a.5 FTE Data Management Staff.
4 Internet Services maintenance and technical support will begin in Year 4- July 1, 2012 -June 30, 2013.
SBISS South Bay Region Node MOUAgreement Updated: 311612010 Page 24 of 29
Agency
2008 Population
% of Total
Cost Allocation
Cost Allocation Starting
Estimate-2
Population
Years 2 & 33
Year 44
Palo Alto
59,395
3.37%
$2,473.68
$7,.176.53
San Jose
948,279
53.74%
$39,446.79
$114,441.22
Santa Clara
110,200
6.25%
$4,587.69
$13,309.59
Sheriff
187,747
10.64%
$7,810.08
$22,658.25
(Unincorporated plus
Cupertino,
Saratoga,
Los Altos Hills)
Sunnyvale
132,109
7.49%
$5,497.89
$15,950.22
Total Santa Clara
1,764,499
100.02%
$73,417.73
$212,996.09
County
Santa Cruz County
Capitola
9,612
3.97%
$ 399.77
$1,795.01
Santa Cruz
56,124
23.19%
$2,335.20
$10,485.23
Scotts Valley
11,128
0
0
0
Sheriff
125,831
51.99%
$5,235.33
$23,506.99
Watsonville
50,442
20.84%
$2,098.56
$9,422.69
Total Santa Cruz
242,009
99.99%
$10,068.86
$45,209.92
County
Monterey County
Carmel
3,886
0.94%
$ 162.41
$1,070.74
Del Rey Oaks
1,529
0.37%
$ 63.93
$ 421.46
Gonzales
8,537
2.06%
$ 355.91
$2,346.51
Greenfield
15,222
3.67%
$ 634.08
$4,180.44
King City
11,627
2.80%
$ 483.77
$3,189.44
Marina
17,943
4.32%
$ 746.38
$4,920.84
Monterey
27,763
6.69%
$1,155.86
$7,620.47
Pacific Grove
14,601
3.52%
$ 608.16
$4,009.58
Salinas
143,640
34.59%
$5,976.24
$39,400.93
Sand City
361
0.09%
$ 15.55
$ 102.52
Seaside
33,797
8.14%
$1,406.38
$9,272.15
Sheriff
101,208
24.37%
$4,210.49
$27,759.48
Soledad
28,124
6.77%
$1,169.68
$7,711.60
California State
7,000
1.69%
$ 291.99
$1,925,05
University Monterey
Bay
Total Monterey
415,238
100.02%
$17,280.83
$113,931.21
County
San Benito County
Hollister
34,413
64.64%
$1,430.95
$12,622.11
Sheriff
18,821
35.36%
$ 782.77
$6,904.67
Total San Benito
53,234
100.00%
$2,213.72
$19,526.78
County
Total annual $102,981.14 $391,664.00
maintenance all
counties
SBISS South Bay Region Node MOUAgreement Updated.• 311612010 Page 25 of 29
Agency
2008 Population
% of Total
Cost Allocation Cost Allocation Starting
Esthnate1
Population
Years 2 & 33 Year 44
Host & Resource
Annual Costs
Network hardware
$895.00
Internet
$24,624.00
Resources
$77,445.00
Total Host &
$102,964.00
Resource Annual
Costs
Coplink Annual
Software &
Integration Services
Maintenance &
Support
Santa Clara County
Software
$57,643.13
Integration
$81,907.35
Total - Santa Clara
$139,550.48
County
Santa Cruz County
Software
$7,215.84
Integration
$27,928.73
Total - Santa Cruz
$35,144.57
County
Monterey County
Software
$16,146.77
Integration
$80,484.30
Total - Monterey
$96,631.07
County
San Benito County
Software
$1,380.42
Integration
$15,932.63
Total — San Benito
$17,313.05
County
Total Software &
$288,639.17
Integration Annual
Costs — All Counties
2008 Population
Santa Clara County
1,764,499
71.29 %
Santa Cruz County
242,009
9.78%
253,137 (less Scotts
Valley PD @
11,128)
Monterey County
415,238
16.78%
San Benito County
53,234
2.15%
Total Population
2,474,980
100.00%
SBISS South Bay Region Node MOU Agreement Updated: 311612010 Page 26 of 29
Agency 2008 Population % of Total Cost Allocation Cost Allocation Starling
Estimate' Population Years 2 & 33 Year 4'
4.1 Agency annual maintenance costs for items not covered by the grant will
begin in FY 10 -11 on July 1, 2010 with the full cost allocation applied in
FY12 -13 beginning on July 1, 2012. Each year the fiscal agent will invoice
each Member Agency for the maintenance costs. The member Agency
shall pay the annual payment within 30 days of receipt. If payment or
payment arrangements have not been agreed to by the payment due date,
services will be terminated.
4.2 Each Member shall pay a share of the Annual Maintenance Costs based
on the principle that Members shall share the systems maintenance costs
based on the system and member population computation or other on-
going cost computation as determined by the South Bay Region Node
Board of Directors.
Member Agency population is based on the 2008 U. S. Census.
Cost allocations for each police department and Sheriff's Office will reflect
the 2008 U. S. Census data with the exception that Los Gatos -Monte
Sereno Police Department will be assessed the combined population
allocations for the City of Los Gatos and the City of Monte Sereno and the
assessment for the Santa Clara County Office of the Sheriff will be the
combined population allocations for the unincorporated Santa Clara
County, the City of Cupertino, the City of Saratoga, and the City of Los
Altos Hills.
4.3 In the event of a violation of the terms and conditions of the Cost Share
Agreement, the Board will be responsible for analyzing any violation of the
Agreement and will determine what action, if any shall be taken against
the Member Agency for said violation.
SBISS South Bay Region Node MOUAgreement Updated: 311612010 Page 27 of 29
EXHIBIT C
EMPLOYEE/VOLUNTEER STATEMENT FORM
As an employee /volunteer of
, you may have access to
confidential records stored in the SBISS South Bay Information Sharing System. All
access is based on the "need to know" and the "right to know." Misuse of such
information may adversely affect an individual's civil rights, and violates the law and /or
SBISS policy.
Penal Code Section 502 prescribes the penalties relating to computer crimes.
Penal Code Sections 11105 and 13300 identify who has access to criminal history
information and under what circumstances it may be released. Penal Code Sections
11141 -11143 and 13302 -13304 prescribe penalties for misuse of criminal history
information. Government Code Section 6200 prescribes the felony penalties for misuse
of public records.
"Any person authorized by law to receive a record or information obtained from a
record who knowingly furnishes the record or information not authorized by law to
receive the record or information is guilty of a misdemeanor."
Any employee /volunteer who is responsible for SBISS misuse is subject to
immediate dismissal from employment. Violations of the law may result in criminal
and /or civil action.
I HAVE RECEIVED A COPY OF THE TERMS AND CONDITIONS OF USAGE
OF COPLINK. I AGREE TO COMPLY WITH THE TERMS AND CONDITIONS AND I
UNDERSTAND THAT VIOLATION OF ANY OF THE TERMS AND CONDITIONS MAY
LEAD TO DISCIPLINARY ACTION AND OR CRIMINAL PROSECUTION
Signature
Date
Print Name
SBISS South Bay Region Node MOUAgreement Updated: 311612010 Page 28 of 29
Exhibit D
COPLINK
ANNUAL DATA AUDIT FOR DATA ACCURACY
Date Time Data Data Verified in
Type Coplink?
SBISS South Bay Region Anode MOU Agreement Update& 311612010 Page 29 of 29
EXHIBIT B
SOUTH BAY INFORMATION SHARING SYSTEM
COPLINK SYSTEM USE AGREEMENT
I. OVERVIEW
a. Background: The South Bay Information Sharing System (SBISS) was
established on , 2010 by agencies in Santa Clara, Santa
Cruz, Monterey, and San Benito Counties. The SBISS is a cooperative
venture, created among other reasons, to develop and implement a
Regional justice information sharing system that would allow law
enforcement and justice agencies throughout Santa Clara, Santa Cruz,
Monterey, and San Benito Counties to share information retained in their
case and records management systems ( "Information "), as well as in
other relevant data files.
b. Intended Benefits: The SBISS seeks to protect the total community by
efficiently and effectively providing accessible, accurate Information for
the speedy investigation and apprehension of terrorists and other law
violators. Information is shared through a COPLINK Solution Suite
( "COPLINK "), a computerized system that was installed by, and is
currently maintained by Knowledge Computing Corporation ( "KCC" or
"Contractor "), an Arizona Corporation.
c. Purpose of Policy: The purpose of the COPLINK System Use Agreement
( "Agreement ") is to outline the terms and conditions under which
participating agencies ( "Agency" or "Agencies ") will share and use
information in COPLINK and to detail various indemnifications,
relationships, and obligations among the Agencies and KCC.
d. Agency Participation: An Agency can apply to participate by submitting a
proposal to the SBISS Governing Board that outlines the Agency's
intended use of COPLINK, the type of data the Agency intends to
contribute, and any other information requested by the SBISS. A
majority vote of the full membership of the SBISS Board is required to
approve an Agency's participation in COPLINK. The Agency must also
sign a copy of this Agreement and accept its conditions. The Agency will
proactively cooperate with the SBISS, the other participating Agencies,
and any contractors working to implement, improve and manage the
system by obtaining the cooperation of their own System vendors and or
maintenance contractors to facilitate:
• Network access and connectivity
• Data extracts for engineering and testing purposes
South Bay Information Sharing System
COPLINK System Use Policy
January 19, 2010
• Production extracts
• Required modifications to their source systems
• Regular data updates as agreed to during the design and any
improvement process
• Timely review and approval of design documents and test
results
e. Agency Withdrawal: An Agency may withdraw their participation in
COPLINK at any time by providing written notice to the SBISS that the
Agency wishes to withdraw their participation. In the event that the
Agency wishes to withdraw their data from the COPLINK repository, the
Agency shall give the Board of Directors sixty (60) days written notice
and the Agency shall be responsible for contacting the maintenance
vendor (currently Knowledge Computing Corporation) and requesting the
data removal. The withdrawing Agency is responsible for all of the cost
associated with the removal of their data from COPLINK.
II. AUTHORIZED RELEASE OF INFORMATION
a. Sharinq of Information: Each Agency authorizes the release of
Information residing in COPLINK to all authorized users of COPLINK as
permitted by law. Any Agency that does not want certain Information
made available is responsible for ensuring that the Information is not
included in the data transfer to COPLINK. An Agency that wants certain
data to be made available only to a select group of users is responsible
for placing the appropriate restriction indicator on COPLINK.
California law prohibits the release of victim information to
unauthorized users in specific sex related crimes.
b. Limitation on Information Sharing: Information contributed by each
Agency shall only be shared with or released to those other Agencies
that have entered into this agreement. Only authorized employees who
have an approved login and password ( "Authorized Users ") will be
allowed to access or use information in COPLINK.
c. Liability: Each Agency is solely responsible for any and all claims
(including without limitation, claims for bodily injury, death or damage to
property), demands, obligations, damages, actions, causes of action,
suits, losses, judgments, fines, penalties, liabilities, costs and expenses
(including, without limitation, attorney's fees, disbursements and court
costs) ( "Claims ") of every kind and nature whatsoever, arising in any
manner by reason of the gross negligent acts, errors, omissions or willful
misconduct incident to the performance of this Agreement, including the
use or alleged or actual misuse of COPLINK by that Agency, its officers,
agents or employees.
Page 2 of 13
South Bay Information Sharing System
COPLINK System Use Policy
January 19, 2010
d. Indemnification: Each Agency executing this Agreement, with the
exception of Knowledge Computing Corporation (KCC), is a public entity.
In contemplation of the provisions of Section 895.2 of the Government
Code of the State of California imposing certain tort liability jointly upon
public entities, solely by reason of such entities being parties to an
Agreement as defined by Section 895 of said Code, the Agencies
hereto, as between themselves, pursuant to the authorization contained
in Section 895.4 and 895.6 of said Code, will each assume the full
liability imposed upon it or upon any of its officers, agents, or employees
by law, for injury caused by a gross negligent or wrongful act or omission
occurring in the performance of this Agreement, to the same extent that
such liability would be imposed in the absence of Section 895.2 of said
Code.
To achieve the above - stated purpose, each Agency shall indemnify, hold
harmless, and defend the other Agencies, their County or Cities, City
Councils, Party, Boards of Supervisor and other elected officials, boards
and commissions, officers, agents and employees (collectively, the
"Indemnified Parties ") from and against any and all claims of every kind
and nature whatsoever, arising in any manner by reason of the gross
negligent acts, errors, omissions or willful misconduct incident to the
performance of this Agreement, including the use or alleged or actual
misuse of COPLINK by that Agency and its employees. The provision of
Section 2778 of the California Civil Code is made a part hereto as if fully
set forth herein. Each Agency executing this agreement certifies that it
has adequate self insured retention of funds to meet any obligation
arising from this Agreement.
KCC shall defend, indemnify and hold harmless the Agencies and their
Indemnified Parties from and against any and all claims of every kind
and nature whatsoever, arising in any manner by reason of the gross
negligent acts, errors, omissions or willful misconduct incident to the
performance by KCC or its subcontractors of any tier in the performance
of installing or maintaining COPLINK.
Notwithstanding the foregoing, nothing herein shall be construed to
require KCC or the Agencies to indemnify any other party from any claim
arising from the sole gross negligence or willful misconduct of another
party. Nothing in this indemnity shall be construed as authorizing any
award of attorney fees in any action on or to enforce the terms of this
Agreement. This indemnity shall apply to all claims and liability
regardless of whether any insurance policies are applicable. Any policy
limits shall not act as a limitation upon the amount of indemnification to
be provided.
Page 3 of 13
South Bay Information Sharing System
COPLINK System Use Policy
January 19, 2010
The provisions of this section, II d, shall survive the expiration or
termination of this Agreement.
III. INFORMATION OWNERSHIP
a. Ownership: Each Agency retains control of all information it provides to
COPLINK. Each Agency is responsible for creating, updating, and
deleting records in its own records management system or database,
according to its own policies. Each Agency shall use its best efforts to
insure the completeness and accuracy of its source data.
b. Release of Information: Agencies and Authorized Users shall release or
make available information accessed from COPLINK only to persons or
entities authorized to receive COPLINK information.
c. Unauthorized Requests: If an Agency receives a request for information
in COPLINK by anyone who is not authorized to receive information from
COPLINK, that Agency shall refer the request to the law enforcement
agency that authored or originated the requested information ( "Source
Agency ").
d. Public Record Requests, Subpoenas and Court Orders: Any Agency
receiving a public records request, subpoena, or court order ( "Legal
Request ") for information in COPLINK not authored by or originated by
that Agency shall refer the Legal Request to the source Agency for the
purposes of responding to the Legal Request.
IV. UNDERSTANDING ON ACCURACY OF INFORMATION
a. Accuracy of Information: Agencies agree that the data maintained in
COPLINK consists of information assumed to be accurate. Agencies will
participate in several testing sessions, to validate and ensure that its
information is accurate. However, data inaccuracies can arise for
multiple reasons (e.g., entry errors, misinterpretation, outdated data,
etc.). It shall be the responsibility of the Agency requesting or using the
data to confirm the accuracy of the information with the Source Agency
before taking any enforcement - related action.
b. Timeliness of Information: Each Agency shall determine the frequency
with which its data will be refreshed in COPLINK. In addition, each
Agency has its own policy regarding the speed at which incidents are
recorded in its internal records management systems. Since changes or
additions to data do not get updated in COPLINK on a real -time basis,
Agencies recognize that information may not always be timely and
relevant. It shall be the responsibility of the requesting Agency to
confirm the timeliness and relevance of the information with the Source
Page 4 of 13
South Bay Information Sharing System
COPLINK System Use Policy
January 19, 2010
Agency. Additionally, a data refresh schedule will be published by each
System Administrator to enable a user to determine the potential
timeliness of each Agency's data.
c. Hold Harmless: To the extent permitted by law, each Agency agrees to
hold the other Agencies harmless for any information in COPLINK, or
any action taken as a result of that data, regardless of whether the data
is accurate or not, or any time delay associated with changes, additions,
or deletions to the information contributed. This hold harmless provision
shall not apply to the willful misconduct or gross negligence of Source
Agencies.
V. USER ACCESS
a. Login Application Process: Each Agency's System Administrator is
responsible for management of user accounts at that Agency. Each
Agency agrees that all Authorized Users shall be current employees and
be authorized to review criminal history data for legitimate purposes.
Each potential user shall submit a request for a login and password to
the Agency System Administrator. The Agency System Administrator
shall have discretion to deny or revoke individual access within their
Agency.
b. Login Assignment: Each Authorized User will be issued a user login and
a default password by the Agency System Administrator. Upon logging
into COPLINK for the first time, each Authorized User will change the
default password to another password. Authorized Users may be
assigned to groups that have different levels of access rights based on
the level of restriction of the information.
c. Provision of Agreement: The Agency System Administrator must
provide a copy of the terms and conditions of this Agreement to all
Authorized Users when they are issued a login ID for the system. Each
Authorized User shall sign an acknowledgement stating, "I have received
a copy of the terms and conditions of usage of COPLINK. I agree to
comply with the terms and conditions and I understand that violation of
the terms and conditions may lead to disciplinary action and /or criminal
prosecution." The Agency System Administrator shall maintain the
original signed acknowledgements at all times.
d. Intended Use: Each Authorized User agrees that COPLINK, the
information contained in it, and the networking resources it provides are
to be used solely for purposes consistent with the law. Authorized Users
shall not use or share the information for any unethical, illegal, or
criminal purpose.
Page 5 of 13
South Bay Information Sharing System
COPLINK System Use Policy
January 19, 2010
e. Limitations on Use of Logins: An Authorized User may not access
COPLINK by using a name or password that was assigned to another
user. An Authorized User cannot give his or her password to another
person, including another user, to access the system.
Audit Trail: Each transaction on COPLINK is logged, and an audit trail is
created. Each Agency System Administrator shall conduct an internal
audit on a periodic basis to ensure information is reasonably up to date
and user queries are made for legitimate law enforcement purposes.
COPLINK will require each Authorized User to input the reason for the
requested information before any information is generated. This
information shall be recorded on COPLINK, and retained to allow the
System Administrator to complete the internal audit. Each System
Administrator shall maintain the audit trail for a minimum of three years.
Requests for transaction logs shall be made in writing to the Agency
System Administrator, who shall provide the logs to the requesting party
within a reasonable amount of time.
g. Termination of Logins: Each Agency System Administrator is
responsible for timely removal of any login accounts as Authorized Users
leave the Agency or are denied access by the Agency System
Administrator for any other reason.
VI. CONFIDENTIALITY OF INFORMATION
lil
a. Information Confidentiality: Information in COPLINK is confidential and
is not subject to public disclosure, except as required by law. Only
Authorized Users are allowed to view and use the information in
COPLINK. The information will otherwise be kept confidential.
b. Internal Requests for Information: An Authorized User who receives a
request from a non - authorized requestor for information in COPLINK
shall not release that information, but may refer the requestor to the
Source Agency.
c. Removal or Editinq of Records: Agencies shall determine a schedule for
record deletion and other edits. If an agency requires a record edited,
removed or otherwise changed in a more timely manner, they are
responsible for contacting the maintenance contractor (currently
Knowledge Computing Corporation) directly and arranging for such a
change to be manually processed to their data.
Page 6 of 13
South Bay Information Sharing System
COPLINK System Use Policy
January 19, 2010
VII. SYSTEM ACCESS
a. Network Access:
network maintaine d
method chosen by
host agency.
Access to COPLINK wi
by a secure network
the Santa Clara County
II be provided by a private
configuration or other such
Office of the Sheriff as the
b. System Availability: COPLINK shall operate 24 -hours a day, 7 -days a
week, with downtime limited to those hours required for any necessary
maintenance activities.
VIII. SERVICE ISSUES AND SUPPORT
a. Sheriff Office Support: The Sheriff's Office will provide staff and
reporting to the Member Agencies on the following basis: Any user
who reports a problem ( "the user - reporter ") regarding interruption
and /or slowdown to the Sheriff shall receive a return call
acknowledging the user - reporter's call on average within forty -five (45)
minutes during normal business hours, ninety -eight percent of the time.
During non - business hours, the user - reporter will receive a return call
within one hour acknowledging that staff has received the problem.
The staff will promptly determine, to the extent possible, the cause(s)
of interruption and /or slowdown among connected systems, telephone
lines, server, and user equipment. The staff will use best efforts to
restore service. A log will be maintained identifying:
1. Agencies will report all problems to the Sheriffs Office
2. The user - reporter contact name, time /date that the user - reporter
called to report the problem, and telephone number;
3. The name and time /date that the staff returned the call to the user -
reporter along with any initial determination of causation;
4. The duration of the interruption and /or slowdown;
5. The final determination of causation if different from the initial
determination; and
6. Upon request from an agency, Sheriff's Office Staff will work with
an agency information service resource to identify COPLINK
hardware /software related problems.
If service interruption is due to software, the Sheriff's Office IS staff will work with
KCC. If service interruption is due to hardware, the Sheriff's Office IS staff will
coordinate with Dell Third Party Hardware Support. if service interruption is due
to network connectivity, the Sheriff's Office IS staff will coordinate with AT &T.
Page 7 of 13
South Bay Information Sharing System
COPLINK System Use Policy
January 19, 2010
b. Sheriff's Office Administrative Responsibilities: The Sheriff's Office
shall be responsible for providing technical and administrative support
as set forth below.
1. Sheriff's Office will maintain support agreements on critical
components (KCC, Dell, AT &T) in force.
2. Sheriffs Office will complete an annual budget and quarterly billing.
3. Sheriff's Office will perform regular backups of the data, maintain a
tested restore process for data recovery, and will retain a
minimum of three years of the audit/journal file online for
agencies to access.
c. Sheriff's Office Service Level Exclusions: The Sheriff Office's service
support obligations do not apply to any performance issues: (i) caused
by factors outside of the Sheriff's Office reasonable control; or (ii) that
resulted from the user's equipment or third party equipment, or both
(not within the primary control of the Sheriff's Office).
IX. AGREEMENT TERMS
a. Term: This Agreement will commence on the date that it is executed by
an Agency and KCC.
b. Amendments: Any change in the terms of this Agreement, shall be
incorporated into this Agreement by a written amendment properly
executed and signed by a person authorized to bind the Agencies and
KCC.
c. Supplemental Policies: An Agency may add individual terms and
conditions for its own computers or networks providing the terms and
conditions do not conflict with the provisions of this Agreement.
d. Sanctions for Non - Compliance: Any Agency that violates the terms
and conditions of this Agreement may be disconnected from
COPLINK. The offending Agency will be provided with a 60 -day
written notice of the violation and the opportunity to correct the
violation. Failure to abide by or follow the terms and conditions of this
Agreement will result in the termination of COPLINK access for the
offending Agency. All disputes concerning access shall be determined
by a majority of the COPLINK Board.
Page 8 of 13
South Bay Information Sharing System
COPLINK System Use Policy
January 19, 2010
X. SIGN -OFF ON EXECUTION OF AGREEMENT
By executing this agreement, each Agency acknowledges that it has
received a copy of this Agreement and will comply with its terms and
conditions. This Agreement may be executed in one or more
counterparts, each of which will be deemed an original, but all of which
together will constitute one and the same instrument. A complete
original will be kept on file with the Santa Clara County Office of the
Sheriff. For all other purposes, facsimile signatures are acceptable as
originals.
Page 9 of 13
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
- Signature
Date
Printed Name and Title
" Signature
Date
Printed Name and Title
Page 9 of 13
South Bay Information Sharing System
COPLINK System Use Policy
January 19, 2010
• Signature
Date
Printed Name and Title
. Signature
Date
Printed Name and Title
. Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
• Signature
Date
•
Printed Name and Title
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
Robert Griffin, President and CEO
. Signature
Date
Printed Name and Title
Page 10 of 13
South Bay Information Sharing System
COPLINK System Use Policy
uiuui
Signature
Date
Printed Name and Title
Signature
Date
•
Printed Name and Title
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
. - - • . Signature
Date
Printed Name and Title
Signature
9
Date
�
Printed Name and Title
Signature
Date
�
Printed Name and Title
Signature
Date
Printed Name and Title
Page 11 of 13
South Bay Information Sharing System
COPLINK System Use Policy
January 19, 2010
_ Signature
Date
Printed Name and Title
_ Signature
Date
f
Printed Name and Title
• Signature
Date
Printed Name and Title
_ Signature
Date
Printed Name and Title
_ Signature
Date
•
Printed Name and Title
Signature
Date
Printed Name and Title
• Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
Page 12 of 13
South Bay Information Sharing System
COPLINK System Use Policy
1Y, LUlu
Signature Date
Printed Name and Title
Signature Date
Printed Name and Title
Signature Date
Printed Name and Title
Page 13 of 13
Santa Clara County Agencies:
City of Campbell
Daniel Rich
City Manager
City of Campbell
Greg Finch
Chief of Police
City of Campbell
City of Gilroy
Thomas J. Haglund
City Manager
City of Gilroy
Denise J. Turner
Chief of Police
City of Gilroy
City of Los Altos
D % a
Date
v2,11(o
Date
Date
Date
Douglas J. Schmitz Date
City Manager
City of Los Altos
Tuck Younis Date
Police Chief
City of Los Altos
SBISS South Bay Region Node MOU Agreement Updated: 111912010 Page 11 of 29
South Bay Information Sharing System
COPLINK System Use Policy
January 19, 2010
X. SIGN -OFF ON EXECUTION OF AGREEMENT
By executing this agreement, each Agency acknowledges that it has
received a copy of this Agreement and will comply with its terms and
conditions. This Agreement may be executed in one or more
counterparts, each of which will be deemed an original, but all of which
together will constitute one and the same instrument. A complete
original will be kept on file with the Santa Clara County Office of the
Sheriff. For all other purposes, facsimile signatures are acceptable as
originals.
Page 9 of 13
2`� Ia
Si r}ature, Date
C-g 4_" 6V �'U t i c
Printed Name and Title
Signature Date
Printed Name and Title
Signature Date
Printed Name and Title
Signature Date
Printed Name and Title
Signature Date
Printed Name and Title
Signature Date
Printed Name and Title
Page 9 of 13
Santa Clara County Agencies:
City of Campbell
Daniel Rich
City Manager
City of Campbell
Date
Greg Finch Date
Chief of Police
City of Campbell
Ci iIro
3
Thomas J. Haglund Date
City Manager
City of Gilroy
--4- (A t�� / (c ( 2-o I o
Cie J. Tur r Date
Chief of Police
City of Gilroy
City of Los Altos
Douglas J. Schmitz Date
City Manager
City of Los Altos
Tuck Younis Date
Police Chief
City of Los Altos
SBISS South Bay Region Node MOU Agreement Updated: 111912010 Page IIof29
South Bay Information Sharing System
COPLINK System Use Policy
January 19, 2010
X. SIGN -OFF ON EXECUTION OF AGREEMENT
By executing this agreement, each Agency acknowledges that it has
received a copy of this Agreement and will comply with its terms and
conditions. This Agreement may be executed in one or more
counterparts, each of which will be deemed an original, but all of which
together will constitute one and the same instrument. A complete
original will be kept on file with the Santa Clara County Office of the
Sheriff. For all other purposes, facsimile signatures are acceptable as
originals.
I Campbell PD Signature
Date
Printed Name and Title
VV� t
��� l 2,C 1 U
Signature
Date
Gilroy 131)
D � N ��� � • `�u N
�Jou c �= CN D EIP
Printed Name and Title
Signature
Date
Los Altos PD
Printed Name and Title
Los Gatos-
Signature
Monte Sereno
Date
.D
Printed Name and Title
Milpitas Signature
Date
Printed Name and Title
Morgan
Signature
Date
D
Printed Name and Title
Page 9 of 13
Santa Clara County Agencies:
City of Campbell
Daniel Rich
City Manager
City of Campbell
Greg Finch
Chief of Police
City of Campbell
City of Gilroy
Thomas J. Haglund
City Manager
City of Gilroy
Denise J. Turner
Chief of Police
City of Gilroy
City of Los Altos
Dougl J. Schmitz
City Manager
City of Los Altos
Date
Date
Date
Date
7
Date
6,:7 4�raw,' 2
Tuck Younis Date
Police Chief
City of Los Altos
SBISS South Bay Region Node MOUAgreement Updated.• 111912010 Page 11 of 29
South Bay Information Sharing System
COPLINK System Use Policy
January 19, 2010
X. SIGN -OFF ON EXECUTION OF AGREEMENT
By executing this agreement, each Agency acknowledges that it has
received a copy of this Agreement and will comply with its terms and
conditions. This Agreement may be executed in one or more
counterparts, each of which will be deemed an original, but all of which
together will constitute one and the same instrument. A complete
original will be kept on file with the Santa Clara County Office of the
Sheriff. For all other purposes, facsimile signatures are acceptable as
originals.
i Signature
Date
Campbell PD
Printed Name and Title
Signature
Date
Printed Name and Title
Si natur
g
Date
Los Altos ••
At-( C'
Printed Name and Title
Los Gatos- Signature
Date
Monte Sereno
.D
Printed Name and Title
Milpitas • ) Signature
Date
Printed Name and Title
Morgan Signature
Date
PD
Printed Name and Title
Page 9 of 13
Town of Los Gatos
Greg Larson
Town Manager
Town of Los Gatos
Scott Seaman
Police Chief
Town of Los Gatos
City of Milpitas
Thomas C. Williams
City Manager
City of Milpitas
Approved as to form:
A%Attorney Town
04�7 fid
Date
Date
Date
Dennis Graham Date
Police Chief
City of Milpitas
City of Morgan Hill
J. Edward Tewes Date
City Manager
City of Morgan Hill
Bruce C. Cumming
Police Chief
City of Morgan Hill
Date
ATTEST FOR TfJE-TOWN OF LOS GATOS
leek Adrr;inistrater
SBISS South Bay Region Node MOUAgreement Updated: 111912010 Page 12 of 29
South Bay Information Sharing System
COPLINK System Use Policy
January 19, 2010
X. SIGN -OFF ON EXECUTION OF AGREEMENT
By executing this agreement, each Agency acknowledges that it has
received a copy of this Agreement and will comply with its terms and
conditions. This Agreement may be executed in one or more
counterparts, each of which will be deemed an original, but all of which
together will constitute one and the same instrument. A complete
original will be kept on file with the Santa Clara County Office of the
Sheriff. For all other purposes, facsimile signatures are acceptable as
originals.
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
Signature
Date
Printed Na Vie and Title
Signature
Date
n
Printed Name and Title
- • Signature
Date
Printed Name and Title
' Signature
Date
Printed Name and Title
Page 9 of 13
Town of Los Gatos
Greg Larson
Town Manager
Town of Los Gatos
Scott Seaman
Police Chief
Town of Los Gatos
Ci
Thorno,C. Williams
City Manager
City of Milpitas
Dennis Graham
Police Chief
City of Milpitas
City of Morgan Hill
J. Edward Tewes
City Manager
City of Morgan Hill
Bruce C. Cumming
Police Chief
City of Morgan Hill
Date
Date
l/z
Date
Date
Date
Date
SBISS South Bay Region Node MOU Agreement Updated: 111912010 Page 12 of 29
South Bay Information Sharing System
COPLINK System Use Policy
January 19, 2010
X. SIGN -OFF ON EXECUTION OF AGREEMENT
By executing this agreement, each Agency acknowledges that it has
received a copy of this Agreement and will comply with its terms and
conditions. This Agreement may be executed in one or more
counterparts, each of which will be deemed an original, but all of which
together will constitute one and the same instrument. A complete
original will be kept on file with the Santa Clara County Office of the
Sheriff. For all other purposes, facsimile signatures are acceptable as
originals.
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
Signature
Date
. -.
Printed Name and Title
' Signature
Date
Printed Name and Title
Sigpeture
Date
Printed Name and Title
Signature
Date
Printed Name and Title
Page 9 of 13
Town of Los Gatos
Greg Larson
Town Manager
Town of Los Gatos
Date
Scott Seaman Date
Police Chief
Town of Los Gatos
City of Milpitas
Thomas C. Williams Date
City Manager
City of Milpitas
Dennis Graham Date
Police Chief
City of Milpitas
City of Morgan Hill
J. Ydward Tewes
City Manager
City of Morgan Hill z,-)
Bruce C. Cumming
Police Chief
City of Morgan Hill
Date
-2IS --i0
Date
SB1SSSouth Bay Region Node MOUAgreement Updated: 111912010 Page 12 of 29
South Bay Information Sharing System
COPLINK System Use Policy
January 19, 2010
X. SIGN -OFF ON EXECUTION OF AGREEMENT
By executing this agreement, each Agency acknowledges that it has
received a copy of this Agreement and will comply with its terms and
conditions. This Agreement may be executed in one or more
counterparts, each of which will be deemed an original, but all of which
together will constitute one and the same instrument. A complete
original will be kept on file with the Santa Clara County Office of the
Sheriff. For all other purposes, facsimile signatures are acceptable as
originals.
K-
Signature
Date
.. .
Printed Name and Title
Signature
Date
Gilroy "f
Printed Name and Title
Signature
Date
Los Altos Pl)
Printed Name and Title
Los Gatos- Signature
Monte Sereno
Date
.)
Printed Name and Title
Milpitas Pl) Signature
Date
Printed Name andTfttp
Morgan Signature
Date
.i
`Z
PC, l C C-1)
V C li -
tJ M 04 ✓V &— L L` jj 1-
Printed Name and Title
Page 9 of 13
City of Mountain View
Kevin C. Dug
City Manager
City of Mountain View
4wt4d
Scott S.G. Vermeer
Police Chief
City of Mountain View
City of Palo Alto
Jim Keene
City Manager
City of Palo Alto
1 l0
Date
3-2V2v10
Date
Date
Dennis Burns Date
Police Chief
City of Palo Alto
City of San Jose
Debra Figone Date
City Manager
City of San Jose
Rob Davis Date
Police Chief
City of San Jose
SBISS South Bay Region Node MOUAgreement Updated: 111912010 Page 13 of 29
South Bay Information Sharing System
COPLINK System Use Policy
!y, lU /U
k�
Signature
G 5j, v #- enema
4 Date
Printed Name and Title
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
• ' " Signature
Date
Printed Name and Title Robert Griffin, President and CEO
Signature
Date
Printed Name and Title
Page 10 of 13
City of Mountain View
Kevin C. Duggan
City Manager
City of Mountain View
Scott S.G. Vermeer
Police Chief
City of Mountain View
City of Palo Alto
1 l yr
Jim K RPalo e"
City ager
Cit Alto
A�
Dennis Burns
Police Chief
City of Palo Alto
City of San Jose
Debra Figone
City Manager
City of San Jose
Rob Davis
Police Chief
City of San Jose
Date
Date
V Date
1 Z.7
Date
Date
Date
SBISS South Bay Region Node MOU Agreement Updated: 111912010 Page 13 of 29
South Bay Information Sharing System
COPLINK System Use Policy
January 19, 2010
Main View MOU Signature
Date
•r
Printed Name and Title
Signature
o`r g
Date
tJC`•
Printed Name and Title
Signature
Date
.: • r
Printed Name and Title
Signature
Date
•r
Printed Name and Title
Signature
Date
•
Printed Name and Title
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
Robert Griffin, President and CEO
Signature
Date
.. •r
Printed Name and Title
Page 10 of 13
City of Mountain View
Kevin C. Duggan
City Manager
City of Mountain View
Scott S.G. Vermeer
Police Chief
City of Mountain View
City of Palo Alto
Jim Keene
City Manager
City of Palo Alto
Dennis Burns
Police Chief
City of Palo Alto
City of San Jose
Deamla Santana
Deputy City Manager
r
RoI6 Davis
Police Chief
City of San Jose
Date
Date
Date
Date
64( -b2 -la
Date
04- ®S, 2�0J0
Date
Carl 8. Mitchell, Sr. Deputy City Attom /Ley
SBISS South Bay Region Node MOUAgreement Updated. 11192010 Page 13 of 29
South Bay Information Sharing System
COPLINK System Use Policy
T,..__. in 1nrn
uieuECYi
Mountain View Signature
Date
.,
Printed Name and Title
Signature
Date
Palo Alto PD
Printed Name and
A 11 t(. o s' Zorn
Sig ture '
Date
San Jose PD
o b "T 4.. o,k v s
t:. f 4 chc
Printed Name and Title
Santa Clara Signature
Date
-.
Printed Name and Title
Santa Clara as—
Signature
Date
Office
Printed Name and Title
Sunnyvale
Signature
Date
Department
Public Safety
Printed Name and Title
Knowledge " Signature
Computing
Date
Corporation
Printed Name and Title
Robert Griffin, President and CEO
Signature
Date
Printed Name and Title
CITY OF SAN JOSE
By: A-,,-
D SANT
Deputy City Manager
Dated: j Page 10 of 13
APPROVED TO FORM:
CARL B. MITCHELL
Sr. Deputy City Attorney
Dated: April 7, 2010
CITY CLERK FILE COPY
City of Santa Clara
J nnifer Sparacino Date *fVYc`Gj �y_
City Manager .
City of Santa Clara F'"^
w
Steph n D. Lodge Date j}r,�- r✓VCCj 1 -f~ (AVI -CA
Police Chief tt'r
City of Santa Clara o
County of Santa Clara
Jeffrey Smith M.D. Date v
V
County Executive
County of Santa Clara
5; v
w
Laurie Smith Date
Sheriff
County of Santa Clara
City of Sunnyvale
Gary Luebbers Date
City Manager
City of Sunnyvale
Don Johnson Date
Director of Public Safety
City of Sunnyvale
SBISS South Bay Region Node MO U Agreement Updated: 21812010 Page 14 of 29
L
1,
U
A
South Bay Information Sharing System
COPLINK System Use Policy
January 19, 2010
Signature
Date
.r
Printed Name and Title
Signature
Date
r
Printed Name and Title
Signature
Date
- Fr
Printed Name and Title
/
Signature
Date
.r
Printed Name and Title
Signature
Date
•
Printed Name and Title
Sunnyvale
Signature
Date
r•..
Public Safety
Printed Name and Title
Knowledge
Computing
Signature
Date
. ..
Printed Name and Title
Robert Griffin, President and CEO
Signature
Date
Capitola 'r
Printed Name and Title
Page 10 of 13
City of Santa Clara
Jennifer Sparacino
City Manager
City of Santa Clara
Date
Stephen D. Lodge Date
Police Chief
City of Santa Clara
County of Santa Clara
Jeffr M.D. Dat
County xecutive
County of Santa Clara
E
Laurie Smith Date
Sheriff
County of Santa Clara
City of Sunnyvale
Gary Luebbers
City Manager
City of Sunnyvale
Don Johnson
Director of Public Safety
City of Sunnyvale
Date
Date
SBISS South Bay Region Node MOU Agreement Updated: 311612010 Page 14 of 29
South Bay Information Sharing System
COPLINK System Use Policy
r- ___._.._. In Intn
us eosin
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
Signature
Date
- •�
Printed Name and Title
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
Robert Griffin, President and CEO
Signature
Date
Printed Name and Title
Page 10 of 13
City of Santa Clara
Jennifer Sparacino
City Manager
City of Santa Clara
Date
Stephen D. Lodge Date
Police Chief
City of Santa Clara
County of Santa Clara
Jeffrey Smith M.D. Date
County Executive
County of Santa Clara
Laurie Smith Date
Sheriff
County of Santa Clara
Citv of Sun
`G "ary L bbers Date
Y City M "nager
City of Sunnyvale
Don Johnson Date
Director of Public Safety
City of Sunnyvale
SBISS South Bay Region Node MOUAgreement Updated. 111912010 Page 14 of 29
South Bay Information Sharing System
COPLINK System Use Policy
in �nin
urt"— Y a i,
Mountain View Signature
Date
-D
Printed Name and Title
Signature
Date
Palo . -D
Printed Name and Title
Signature
Date
San Jose PD
Printed Name and Title
Santa Clara Signature
Date
-D
Printed Name and Title
Santa Clara
County Signature
Date
Office
Printed Name and Title
? \�`�\Lo
Sunnyvale
Signature
ate
ep
- , o n �_j b hn
o11 R1
Printed Name and Title
j
Knowledge 0-
Signature
Date
Computing
Corporation
Printed Name and Title
Robert Griffin, President and CEO
Signature
Date
Capitola PD
Printed Name and Title
Page 10 of 13
Santa Cruz County Agencies:
City of Capitola
42ichard i H I
City Manager
City of Capitola
Mike Card
Chief of Police
City of Capitola
City of Santa Cruz
Richard C. Wilson
City Manager
City of Santa Cruz
Howard Skerry
Chief of Police
City of Santa Cruz
County of Santa Cruz
Susan A. Mauriello
County Administrative Officer
County of Santa Cruz
Phil Wowak
Sheriff- Coroner
County of Santa Cruz
Date
D e
Date
Date
Date
Date
SBISS South Bay Region Node MOUAgreement Updated. 31912010 Page 15 of 29
Santa Cruz County Agencies:
City of Capitola
Richard Hill
City Manager
City of Capitola
Richard Ehle, Jr
Chief of Police
City of Capitola
of
06chard C. Wilson
City Manager
City of Santa Cruz
Howard Skerry
Chief of Police
City of Santa Cruz
ruz
County of Santa Cruz
Susan A. Mauriello
County Administrative Officer
County of Santa Cruz
Phil Wowak
Sheriff - Coroner
County of Santa Cruz
Date
Date
,,7 -a �-
Date
Date
Date
Date
SBISS South Bay Region Node A110 Agreement Updated: 111912010 Page 15 of 29
South Bay Information Sharing System -'
COPLINK System Use Policy f ;
Janua[v 19, 2010
° •�
Signature / Date
Santa Cruz �� f
Printed Name and Title
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
Page 11 of 13
Santa Cruz County Agencies:
City of Capitola
Richard Hill
City Manager
City of Capitola
Richard Ehle, Jr
Chief of Police
City of Capitola
City of Santa Cruz
Richard C. Wilson
City Manager
City of Santa Cruz
Howard Skerry
Chief of Police
City of Santa Cruz
County of Santa Cruz
Susan A. Mauriello
County Administrative Officer
Cou f Santa Cruz
( <4 \I"j
Phil Wowak
Sheriff - Coroner
ouoty;pf Santa Cruz
Date
Date
Date
Date
Date
1140
Date
fflw:
=-A-7 �l Z l U
SBISS South Bay Region Node MOU Agreement Updated: 111912010 Page 15 of 29
Santa Cruz County Agencies:
City of Cap tota_
Richard Hill
City Manager
City of capitola
Richard Ehle, Jr
Chief of Police
City of Capitola
City of Santa Cruz
Richard C. Wilson
City Manager
City of Santa Cruz
Howard Skerry
Chief of Police
City of Santa Cruz
County of Santa Cruz
vv�
Susan A. Mauri
County Administrative Officer
Cou f Santa Cruz
Phil Wowak
Sheriff - Coroner
oupty;pf Santa Cruz
Date
Date
Date
Date
Date
� .,
Z f do
Date AP
15Y: %Zll
�t a usrty► ounsel
SBISS South Bay Region Node MOUs]greement Updated: 111912010
Page 15 of 29
South Bay Information Sharing System
COPLINK System Use Policy
T„- ,,,,Y.,, 10 M 1 n
0084
Page 11 of 13
LM
- Signature
Date
Printe ame and Title
1
L<�j W "j,
2-11110 'ALPRRO
Signature
Date By:
Printed Name and Title
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
- • - Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
- Signature
Date
Printed Name and Title
. Signature
Date
Printed Name and Title
Page 11 of 13
LM
City of Watsonville
Carlos Palacio Date
City Manager
City of Watsonville - 6-L
4a—nwyTsol�a�no Date
Police hief
City of Watsonville
Monterey County Agencies:
City of Carmel
Rich Guillen Date
City Administrator
City of Carmel
George Rawson
Public Safety Director
City of Carmel
City of Del Rev Oaks
Daniel Dawson
City Manager
City of Del Rey Oaks
Ronald J. Langford
Chief of Police
City of Del Rey Oaks
Date
Date
Date
SBISS South Bay Region Node MOUAgreenaent Updated: 311612010 Page 16 of 29
South Bay Information Sharing System
COPLINK System Use Policy
January 19, 2010
Signature
Date
Printed Name and Title
Santa Cruz
County Signature
Sherifrs
Date
Office
Printed Na e and Title
Watsonville Signature
ate
City of
•
CARLOS J. PALACIOS,
City Manager, Watsonville
Printed Name and Title
Signature
Date
Carmel .�
Printed Name and Title
Del Rey Oaks Signature
Date
-D
Printed Name and Title
WL
Si nature
9
Date
Gonzales
Printed Name and Title
Signature
9
Date
Greenfield .D
Printed Name and Title
1 Signature
g
Date
Kin 9 City •�
Printed Name and Title
Page 11 of 13
City of Watsonville
Carlos Paiacios
City Manager
City of Watsonville
Terry Medina
Police Chief
City of Watsonville
Monterey County Agencies.
City of Carmel
Rich Guillen
City Administrator
City of Carmel
eorge Rawson
Public Safety Director
City of Carmel
City of DeLEpy Oaks
Daniel Dawson
City Manager
City of Del Rey Oaks
VO n--a Fj T. -L- a n g f-o-r- d-
Chief of Police
City of Del Rey Oaks
Date
Date
Date
Date
Date
Date
W
South Say information Sharing System
COPLINK System Use Policy
Jawturp 19. 2010 �.
- i Signature
Date
Printed Name and Title
Santa Cruz
County Signature
Date
",Office
Printed Name and Title
e_
Watsonville Signature
Date
•s
Printed Name and nt
lk'a�tur
rCarmel
Date
i
.
te J
r
Printed Name and Title
Del Ray Signature
Date
.i
Printed Name and Title
Signature
Date
Gonzales •i
Printed Name and Title
Signature
9
Date
Greenfield PO
Printed Name and Title
Signature
King City i
Date
Printed Name and Title
Page 11 of 13
City of Gonzales
ene Mendez Date
City Manager
City of Gonzales
Paul D. Miller Date
Police Chief
City of Gonzales
City of Greenfield
Roger Wong Date
City Manager
City of Greenfield
Joseph Grebmeier Date
Police Chief
City of Greenfield
City of Kin- City
Michael Powers Date
City Manager
City of King City
Nick Baldiviez
Date
Police Chief
City of King City
SBISS South Bay Region Node MOU Agreement Updaled: 21$ 12010
1'ct,e 17 of-29
South Bay Information Sharing System
COPLINK System Use Policy
Page 11 of 13
-.:... ,r , re:
-L
Signature
.
Sag3d Cruz Pia
Printed Name and Title
i .#/�1R�fiiii�:4 r
OOK Signature
-
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�Ita #'nual�e fr i
Signature
Date
Printed Name and Title
;:�air!mef PD „ j
•;:1'rr: �::i::! ;lf .(.... 4.11'
_ • Name and Title
L
be" ey Oaks"
Signature
, .
Printed Name and Tite
—
Gonzates P_.a
Printed Name and Title
�:3t - -: -. •I .ilia' s;r'n;{ : �:
Signature
Date
�3teenfi�td'PD �"
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Printed Name
iK.�t�4`{Y rt�Y tFf�,t 4i't
•
�Itlftg �it� Pu ;.
Page 11 of 13
City of Gonzales
Rene Mendez
City Manager
City of Gonzales
Date
Paul D. Miller Date
Police Chief
City of Gonzales
City of Greenfield
Roger W ng Date
City Manager
City of Greenfield
Joseph Grebmeier Date
Police Chief
City of Greenfield
City of King City
Michael Powers
City Manager
City of King City
Nick Baldiviez
Police Chief
City of King City
Date
Date
SBI SS Sold& Boy Region Node 11011 A�reemeal C-lydnied: Z/4 %71110 Page 24 of 42
•
Signature
Date
Printed Name and Title
F
Signature
•
Date
Printed Name and Title
Signature
•
Date
Printed Name and Title
-
Signature
Date
Printed Name and Title
•
Signature
Date
Printed Name and Title
i
oz r
=
Sig ature
joe
Date / 16
Printed Name and Title
Signature
•
Date
Printed Name and Title
SBISS South BaY Region Node A101.l _tgreemeat Updated: 2!412010 Poge 39 v.1-+12
City of Gonzales
Rene Mendez
City Manager
City of Gonzales
Paul D. Miller
Police Chief
City of Gonzales
City of Greenfield
Roger Wong
City Manager
City of Greenfield
Joseph Grebmeier
Police Chief
City of Greenfield
City of King City
Powers
City Manager
City of King City
Nick Baldiviez
Police Chief
City of King City
Date
Date
Date
Date
Date
at
SBISS South Bay Region A'ode MOU Agreement Updated: 21512010 Page 17 of 29
South Bay Information Sharing System
COPLINK System Use Policy
October 27, 2009
Page 12 of 13
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Page 12 of 13
City of Gonzales
Rene Mendez Date
City Manager
City of Gonzales
Paul D. Miller Date
Police Chief
City of Gonzales
City of Greenfield
Roger Wong
City Manager
City of Greenfield
Date
Joseph Grebmeier Date
Police Chief
City of Greenfield
City of King City
Michael Powers Date
City Manager
City of King City
Nick Baidiviez Date
Police Chief
City of King City
SBISS South Bay Region Node MOUAgreement Updated: 111912010 Page 17 of 29
South Bay Information Sharing System
COPLINK System Use Policy
l y. 2Ul U
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
Signature , Date
Printed Name and Title
Page 11 of 13
City of Marina
Anthony J. I eId
City Manager;
City of Marina
Edmunde'Rodriquez
Chief of Police
City of Marina
City of Montere
Fred Meurer
City Manager
City of Monterey
Timothy Shelby
Chief of Police
City of Monterey
City of Pacific Grove
Thomas Frutchet
City Manager
City of Pacific Grove
Darius E. Engles
Police Chief
City of Pacific Grove
Date
Date
Date
Date
Date
Date
s2fssSouth Bav Region Node.1fOL Agreencenr U.pdsted: 2&'2010 Page 18 oj24
South Bay Information Sharing System
COPLINK System Use Poii
Jamall-1, IV, 2010
Wal'ure Date
F dill I'l-l-I dc-,
Printed Name and Title,
Signature Date
Printed Name and Title
Signature Date
Printed Name and Title
Signature Date
Printed Name and
Signature Date
-Printed Name and Title
Signature Date
Printed Name and Title
Signature Date
Printed Name and Title
Signature Date
Printed Name and Title
Page 12 of 13
City of Marina
Anthony J. Altfeld
City Manager
City of Marina
Edmundo Rodriquez
Chief of Police
City of Marina
City of Monterey
Date
Date
APPROVED BY
Fred Meurer Date
City Manager i o
City of Monterey
t
Timothy Sh
Chief of Police
City of Monterey
City of Pacific Grove
Thomas Frutchet
City Manager
City of Pacific Grove
Darius E. Engles
Police Chief
City of Pacific Grove
_ 31;S It C)
Date
Date
Date
5Bl:S5.50urk Bit}- Region f,r -Iolt Updated. 2 S 2010 1( v iS of 2 1
South Bay Information Sharing System
COPLINK System Use Policy
l- .,...., -„ !O 1)1)111
Page 12 of 13
OVED BY
BY
,;"r y's Owe
I Signature
Date 1
Marina •
Printed Name and Title
I *o%
Signature
Date
Monterey •�
bgawa— (Liu
3 ltb
Printed Name and Title
Pacific Grove Signature
Date
i
1
Printed Name and Title
Signature
Date
Salinas P #
Printed Name and Title
Signature
Date
Sand City PD
Printed Name and Title
Signature
Date
Seaside •)
Printed Name and Title
County Signature
Date
Office
Printed Name and Title
i
Signature
Date
► . PD
Printed Name and Title
Page 12 of 13
OVED BY
BY
,;"r y's Owe
County of Monterey
oun v AArninist?itive Officer
of
MAe Kanalakis '
Sheriff
County of Monterey
City of Soledad
Adela P. Gonzalez
City Manager
City of Soledad
Eric Sills
Chief of Police
City of Soledad
-7- �l
Date
Date
Date
Date
California State University, Monterey Bay
James Main Date
VP Administration and Finance
California State University, Monterey Bay
Fred Hardee Date
Chief of Police
California State University, Monterey Bay
SBISSSowh BavRegion Node Wob' Agreemenl Updated: 2%82010
Page 20 of 29
South Bay Information Sharing System
COPLINK System Use Policy
October 27, 2009
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
Z!�rAl - Lizl�
Sig ature
MK f( (� herr'f`� Date
e once r 5 j /-? /zo
Printed Name and Title
Page 12 of 13
City of Marina
Anthony J. Altfeld
City Manager
City of Marina
Edmundo Rodriquez
Chief of Police
City of Marina
City of Monterey
Date
Date
Fred Meurer Date
City Manager
City of Monterey
Timothy Shelby Date
Chief of Police
City of Monterey
City of Pacific Grove
Thomas Frutchei Date
City Manager
Citv of Pacific_GrovO
V� .�ZJ--zGYO
a Ingle ate
Police ChieCity of Pacive
SBJSS South Bay Region Node MOUAgreement Updated: 21812010 Page 78 of 29
South Bay Information -Sharing System
COPLINK System -Use =Policy
J 19, 2010
„ Signature Date
Printed'Name and Title
Signature Date
.Name a d Title - - -
are Date
�s C,4
Name and Title
Signature Date
Printed Name and Title
Signature Date
Printed Name and Title
Signature Date
Printed Name and Title
Signature Date
Printed Name and Title
Signature Date
Printed Name and Title
Page 12 of 13 -
City Manager
City of Salinas
Police Chief
City of Salinas
City of Sand City
Date
d to
Date
Steve Matarazzo Date
City Administrator
City of Sand City
Michael Klein
Police Chief
City of Sand City
City of Seaside
Ray Corpuz
City Manager
City of Seaside
Date
Date
Stephen Cercone Date
Police Chief
City of Seaside
SBISS South Bay Region Node MOUAgreement Updated.- 111912010 Page 19 of 29
South Bay Information Sharing System
COPLINK System Use Policy
I Y, 2ul
Signature Date
Printed Name and Title
Signature Date
Printed Name and Title
Signature Date
Printed Name andoTitle
�ftnature Date
Printed Name and Title
Signature Date
Printed Name and Title
Signature Date
Printed Name and Title
Signature Date
Printed Name and Title
Signature Date
Printed Name and Title
Page 12 of 13
City of Salinas
Artie Fields Date
City Manager
City of Salinas
Louis Fetherolf Date
Police Chief
City of Salinas
Citv of Sand Cit
Steve atarazzo Date
City Administrator
City of Sand City
Michael Klein �' Date
Police Chief
City of Sand City
City of Seaside
Ray Corpuz Date
City Manager
City of Seaside
Anthony Sollecito Date
Police Chief
City of Seaside
SBISS South Bay Region Node MOU Agreement Updated: 21812010 Page 19 of 29
South Bay Information Sharing System
COPLINK System Use Policy
anuary 1 r, z 01 u
Signature
Date
Marina PD
Printed Name and Title
Si g nature
Date
Monterey -)
Printed Name and Title
Pacific Grove
Signature
Date
Printed Name and Title
Signature
Date
Salinas .
Printed Name and Title
Sand City •�
ELLLL-- Signature
g
Date
Michael Klein
of o mice
Printed Name and T e
I
Signature
Date
seaside PD
Printed Name and Title
Monterey
County
Signature
Date
Office
Printed Name and Title
Signature
Date
Soledad PD
Printed Name and Title
Page 12 of 13
City of Salinas
Artie Fields
City Manager
City of Salinas
Louis Fetherolf
Police Chief
City of Salinas
City of Sand City
Steve Matarazzo,
City Administrator
City of Sand City
Date
Date
Date
Michael Klein
Police Chief
City of Sand City
City of Seaside
e:
Ray Date
',4,zj
City Ma alter
Q y of Seaside
nthohy So lecito Date
Police Chie
City of Seaside
S��.%rj'2 jjjj i 'V,714 I. 1R,44r,-1. , .c: "10 N 199 V
South Bay Information Sharing System
COPLINK System Use Policy
Jannary 19, 2010
.) Signature
Marina Printed Name and Title
Date
Signature
Date
Monterey •.
Printed Name and Title
Pacific Grove Signature
Date
.)
Printed Name and Title
WSignature
Date
Salinas Pl)
Printed Name and Title
Signature
Date
Sand City e
Pn d Na e d Title
Signatur
Date
Seaside •�
'IC 4L-.
Printed Name and Title
Monterey
County Signature
Sheriffs
Date
Office
Printed Name and Title
Signature
Date
..� •o
Printed Name and Title
Page 12 of 13
County of Monterey
Lew C. Bauman
County Administrative Officer
County of Monterey
Date
Mike Kanalakis
Date
Sheriff
County of Monterey
City of Soledad
Z-7�
Adela P. Gonzalez
Date
City Manager
City of Soledad
3! ll
Eric Sills
Date
Chief of Police
City of Soledad
California State University, Monterey Bay
James Main Date
VP Administration and Finance
California State University, Monterey Bay
Fred Hardee Date
Chief of Police
California State University, Monterey Bay
SBISS South Bay Region Node MOU Agreement Updated: 21812010
Page 20 of 29
South Bay Information Sharing System
COPLINK System Use Policy
!Y, 6Ul U
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
Signature
Date
Printed Name and Title
Sig ture Date
I C
Printed Name and Title
Page 12 of 13
Countv of Monterey
Lew C. Bauman
County Administrative Officer
County of Monterey
Date
Mike Ka na I a k —is Date
Sheriff
County of Monterey
City of Soledad
Adela P. Gonzalez Date
City Manager
City of Soledad
Eric Sills
Chief of Police
City of Soledad
Date
California State University, Monterey Ba
James Main Date
VP Administration and Finance
California State University, Monterey Bay
Fred -----�—ardee Date
Chief of Police
California State University, Monterey Bay
,qql� Snw ir I?, ir Revom %,),/, k to I - I! r Updg�l' J , � I)iII Pelt,,
South Bay Information Sharing System
COPLINK System Use Policy
JanuM 19, 201D On
3� t Py� tQ
State California
Signat 14 ee c�_ ,Dade
University, *i
Monterey Bay M
Printed Name and Title
Hollister PD Signature Date
Printed Name and Title
San Benito rw-
Signature Date
Office
Printed Name and Title
Page 13 of 13
San Benito County Agencies:
City of Hollister
Clint Quilter
City Manager
City of Hollisters
Jeff
Police hief
City of Hollister
County of San Benito
03&4,
/U
Date
�3 21' -ro
Date
Susan Thompson Date
County Administrative Officer
County of San Benito
Curtis J. Hill Date
Sheriff - Coroner
County of San Benito
SBISS South Bay Region Node MOU Agreement Updated: 311612010 Page 21 of 29
South Bay Information Sharing System
COPLINK System Use Policy
January 19, 2010
California
State Signature Date
Monterey Bay
il Printed Name and Title
Hollister ��
S' n Date
Printed Name and Title
San Benito i
County Signature Date
I Office
Printed Name and Title
Page 13 of 13
San Benito County Agencies:
City of Hollister
Clint Quilter
City Manager
City of Hollisters
Jeff Miller
Police Chief
City of Hollister
County of San Benito
Susan Thomp$bn
County rni istrative Officer
Count of S n Benito
A
Curtis J. 1/4I
Sheriff - Coroner
County of San Benito
APPROVED AS TO LEGAL FORM
SAN BBEWTO COUNTY COUNSEL
DEPUTY COUNTY COUNSEL DATE
Date
Date
31,; 111,
Date
J
Date
SBISS South Bay Region Node MOU Agreement Updated: 21812010
Page 21 of 29
South Bay Information Sharing System
COPLINK System Use Policy
Page 13 of 13