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HomeMy WebLinkAboutSandis - 2012 Agreement - Amendment No. 2ti) AMENDMENT TO THE AGREEMENT FOR SERVICES BETWEEN CITY OF GILROY AND SANDIS FOR ON -CALL CIVIL ENGINEERING SERVICES DATED OCTOBER 1, 2012 AMENDMENT NO.2 This Amendment shall become effective when it has been signed by the City Administrator, Project Manager, and Consultant. All copies forwarded to Consultant for signature shall be returned to the City of Gilroy properly filled out. Upon acceptance by the City, the Consultant's copy will be returned to him as his authority to proceed with the work. The scope of work authorized includes implementation of the City of Gilroy's Storm Water Management Plan and preparation for the new regulations that are going into effect in 2013. See attached scope of work and fee. All requirements of the original Agreement Documents shall apply to the above work except as specifically modified by this Amendment. The contract time shall not extend unless expressly provided for in this Amendment. Sandis hereby agrees to perform the above work subject to the terms of this Amendment for on -call civil engineering services. By_ C Date Sandis ff Setera, Vice - President L-(I_2 -0r; ACCEPTEI ® S A N D I S( PCIVIL LANNERRSEERS Revised February 4, 2013 January 9, 2013 Project No. 612052 Teresa Mack, P.E., Development Engineer Engineering Division, Public Works Department City of Gilroy 7351 Rosanna Street Gilroy, CA 95020 Tel: 408.846.0255 RE: CITY OF GILROY STORM WATER PHASE II PERMIT - COMPLIANCEITRAINING /DESIGN GUIDELINES GILROY, CA Dear Teresa, As a continuation and expansion of our previous work related to the new Phase II permit from the Central Coast Regional Board, we propose to provide the following scope of services: STAFF TRAINING $16,000 ♦ Develop presentations for staff training using Microsoft PowerPoint to introduce and cover staff specific permit content. Conduct review meeting prior to staff training to solicit comments. ♦ Conduct staff training presentations (60 minutes each) for Planning /Development staff, Operations and Inspections staff, and Fire and Public Information staff. ♦ Conduct a follow -up training presentation with Planning /Development staff once the LID standards and design criteria are finalized. ♦ Provide hardcopy and electronic copies of all materials for use by City of Gilroy. LID STANDARDS $15,000 ♦ Assist in the development of LID standards for City of Gilroy based on the new Phase II permit. Standards to include design criteria, example design details, developer /engineer instructions, city review and approval criteria, and permit review costs. ♦ Assist in the preparation of a preliminary document in hardcopy format for review and comment. Conduct a review meeting to present and discuss standards. Assist in revisions to incorporate review comments into a final document. Provide in hardcopy and electronic formats for City of Gilroy use. LEGAL AUTHORITY /MUNICIPAL CODEIORDINANCE CHANGES $1,800 Assist with development and provide a technical review of draft version of municipal code /ordinance needed to allow proper guidance and enforcement of permit provisions. ♦ Assist with development and provide a technical review of a draft version of municipal code to provide the legal authority required under the permit. (� SANDIS P ENGINEERS SURVEYORS PLANNERS NERS Revised February 4, 2013 January 9, 2013 Teresa Mack City of Gilroy Project No. 612052 Page No. 2 PERMIT YEAR 1 MISCELLANEOUS $12,000 ♦ Prepare application requirements and assist in uploading data to SMARTS. Preparation of the following documents: Notice of Intent, Permit Boundary Map, and Guidance Documents. ♦ Develop a system to inventory construction sites for tracking purposes. ♦ Prepare a Storm Water Management Plan (SWMP) to provide specific permittee intent to comply with permit requirements. This item is related to the "Guidance Documents' required for the permit application. ♦ Prepare the annual report and assist in uploading to SMARTS. Provide an electronic copy of all work products for use by City of Gilroy for future year reports. TERMS AND CONDITIONS The scope of work included in the proposal is limited to the specific scope included and specified only. Any exclusions listed are for clarity only and do not represent a complete list of exclusions to the scope. Any additional scope proposed or done other than that listed in the proposal as included shall be done as an additional service. Agency review and permit fees will not be paid by SANDIS and are not included in this proposal. This proposal is firm for thirty (30) days from the date of this letter. Our services will be provided for the amounts listed above and will be performed under the terms and conditions of our current contract. Pursuant to state law, no work can proceed on this project without written acceptance. Please return one signed copy of this proposal to our Oakland office as our authorization to proceed. Regards, SANDIS P.E. JMS /nn Attachments: Standard Hourly Rates Approved CITY OF GILROY By: Title: Date: SAND 1 S P ENGINEERS SURVEYORS PLANNERS NERS SANDIS STANDARD HOURLY CHARGE RATES - OAKLAND OFFICE Effective June 1, 2012 through August 31, 2013 HIGH DEFINITION SCANNING 13-D MODELING SERVICES Laser Scanning Field: 2- Person Laser Scanning Field: 1- Person 3 -D Model / Scan Post Processing Project Manager 3 -D Scanning Technician Level 1 3 -D Scanning Technician Level II 3 -D Scanning Technician Level III ENGINEERING SERVICES $245.00 $215.00 $135.00 $105.00 $115.00 $125.00 Clerical $50.00 Computer / Engineer Technician Level 1 $55.00 $70.00 $85.00 Level II Level 1 Level II $85.00 $95.00 Level 111 $85.00 Design Engineer Level 1 Level II $65.00 $75.00 $140.00 $150.00 Level III $85.00 Project Engineer Level 1 Level 11 $85.00 $95.00 $215.00 Level 111 $110.00 Traffic Engineer Level 1 Level 11 $105.00 $115.00 $290.00 Level III $125.00 Project Manager Utility Locating Field Crew $140.00 Associate Principal / Senior Project Manager / Senior Traffic Engineer Utility Locating Office Staff Principal $250.00 SURVEYING SERVICES Computer / Surveying Technician Level 1 $7 $ 0.00 Level II Level III $85.00 Project Surveyor Level 1 Level II $85.00 $95.00 Level III $105.00 Senior Project Surveyor $140.00 $150.00 Survey Manager $170.00 1- Person Survey Crew $215.00 2- Person Survey Crew $250.00 2- Person Survey Crew with Apprentice $290.00 3- Person Survey Crew $175.00 Utility Locating Field Crew $105.00 Utility Locating Office Staff REIMBURSABLE COSTS: Printing, Monuments, Materials, Outside Services and Consultants, Courier /Delivery Services, Express /Overnight Mail, Travel/per diem, Agency Fees Advanced, etc., at Cost Plus 15 %. OVERTIME: All overtime charges are invoiced on the basis of one and one -half times the above rates.