HomeMy WebLinkAboutSanta Clara County - 2011 Agreement911 EMERGENCY MEDICAL SE RVICE.9 1'°ROVIDE'R ACRE, EMEN`1'
BETWEEN
CITY OF GILROY
AND
THE COUNTY OF SAN'T'A CLARA
EMERGENCY MEDICAL SERVICES AGENCY
This Emergency Medical -Services Agreement (the " Agreement") is made by and
between the City of Gilroy ( "Provider "), and the County of Santa. Clara. (the "County ")
(collectively, the `.`Parties "), with respect to the provision of 911 emergency medical
services in the County of Santa Clara.
RECITALS
WHEREAS, the Emergency Medical Services Agency ( "EMS Agency ") of the
County of Santa Clara is responsible for regulating advanced life support ( "AL'S ")
providers within Santa Clara County, and for authorizing the provision of ALS response
and transport within the County; and
WHEREAS, Health and Safety Code Section 1797:178 specifies that no person
or organization shall provide ALS_ or limited advanced life support unless that person or
•organization is an authorized part of the emergency medical services system; and
WHEREAS, pursuant to Health and Safety Code Sections .1797.204 and 1798,
among others, the EMS Agency is responsible for system coordination, medical
oversight, and support of the delivery of all eniergeiicy medical services by provider
agencies such as the Gilroy Fire Department ( "Provider "); and
WIlEEREAS, the EMS Agency and the Provider agree to cooperate with each
other for the purpose of delivery, maintenance, and improvement of emergency medical
care within Santa Clara County and the served by the County of Santa Clara, in
order to meet the heeds of Santa Clara County 9 -1 -1 patients efficiently and
appropriately; and
WHEREAS, the Emergency Medical Services. System ( "EMS System ")
represents a collaborative effort between the County, cities, districts and other
stakeholders to assure for the timely and efficient response to emergency medical calls,
and for high quality patient outcomes; and
WHEREAS, the County entered into a contract for Advanced Life Support First
Response and Paramedic Ambulance Transportation for the County's EOA, excluding
the City of Palo Alto and "Stanford Lands" parcels, with Rural/Mctro of Califoynia, Inc.
for the period of July -1, 2011 through June 30, 2016.
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WHEREAS, the EMS Agency, by this Agreement, wislics to designate Provider
and allow Provider to operate within. the Santa Clara County EMS System to respond to
94-1 emergency nnedical service requests:
NOW THEREFORE, the parties agree as follows:
ARTICLE I
DEFINITIONS
1.1 Contract Administrator: shall be defined as the emergency Services
Direclor of the County of Santa Clara.
1.2 Contract Manager.: shall be defined as the. EMS Agency staff designated by
the EMS Director to act as the manager of this Agreement.
1.3 Provider: shall be defined as any agency or entity providing first response at
the basic life support, limited advanced life support, or advanced life support level.
1.4 The definitions included in California Code of Regulations, Title 22,
Division 9, Chapters 1 -9; California Code of Regulations, Title 13, Division 2, Chapter 5,
Article I and the California'Health and Safety Code, Division 2.5, Chapters 2 -1.1, shall
apply to this Agreement unless the Agreement indicates otherwise.
ARTICLE II
TERM /OPTION TO EXTEND
2:1 Term of Agreement. This Agreement shall be effective as of 12:00 a.m.
July 1, 2011 and shall be in force and effect for a period of five (5) years thereafter, until
11:59 pan. June 30, 201.6..
2.2 Option to Extend.. The County shall have the right to extend the teriin of the
Agreement for two (2). additional three (3) year periods if desired by Provider. The
County xnay exercise its right to extend the term of this Agreement by providing written
notice no less than one hundred eighty (180) days prior to the expiration of the term.
Upon extension of this Agreement, the Provider shall provide the services set forth in this
Agreement in accordance with the. terms in effect immediately prior to the extended term.
ARTICLE III
PROVIDER BREACH AND PROVISIONS FOR EARLY TERMINATION
3.1 Provider Breach. Conditions and circumstances that constitute a breach of
this Agreement include, but are not limited to, the following:
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3.1.1 Failure of the Provider to operate within the EMS system in a
manner which enables the County and the Provider to remain in compliance
with federal and state laws, rules and regulations, and with the requirements
of the Santa Clara County Prehospital Care Manual. and any related rules
and regulations.
3.1.2 Falsification of information or data supplied by the Provider.
3.1.3 Acceptance or payment by the Provider or Provider's employees of
any bribe, kickback or consideration of any kind in. exchange for any
consideration whatsoever, when such consideration or action on the part of
the Provider or Provider's employees could be reasonably construed as a
violation of federal, state or local law.
3.1.4 Failure to meet the provisions identified in this Agreement.
3.1.5 Repeated failure of Provider to provide reports, and data generated in
the course of operations including, but not limited to, dispatch data, patient
report data, response time data or financial data, within the time periods
specified in the Agreement.
3.1.6 Failure of Provider to meet system standard of care as established by
the Medical Director, following reasonable notice and opportunity to
address any such failure.
3.1.7 Any failure of performance, clinical or other, required in accordance
with the Agreement and which is determined by the Contract Administrator
and confirmed by the EMS Medical Director to constitute an endangerment
to public health and safety.
3.2 '.Declaration of Material Breach and County's Remedies for Performance
Failures. If conditions or circumstances constituting a breach as set forth above are
determined to exist, the County shall have all rights and remedies available at law or in
equity under the Agreement, specifically including.the right to terminate the Agreement.
In the event the County determines that a material breach has occurred, the County shall
provide reasonable notice of such breach to Provider. Provider shall have. up to thirty
(30) days to either cure the breach or provide evidence to the reasonable satisfaction of
the County that a material breach does not exist. The County's remedies for material
breach includes but is not limited to the ability to terminate Provider's participation in
Annex A and Annex B of this Agreement. In the event the County determines that
conduct or non- perfoilnance poses endangerment to public health and safety, the County
may, in its discretion, decide not to allow the Provider to have a, cure period.
3.3 Termination Without Cause. Either Party may terminate this Agreement at
any time without cause, by giving at least one hundred eighty (180) calendar days prior
written notice thereof to the other when not addressed otherwise in this Agreement.
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ARTICLE IV
SCOPE OF WORK
4.1 General. The basis of this Agreement is the desire and intention of the
Parties to establish and define the roles and responsibilities of the EMS Agency and the
Provider relative to the delivery of comprehensive emergency medical care within Santa
Clara County, and Provider does not waive or modify any present rights undenany statute
by its execution of this Agreement.
4.1j This Agreement in accordance with the intentions of the Parties, will
serve as a written agreement as required udder Title 22, California. Code of
Regulations, Sections 100167(b)(4) and 100300(b)(4), between the EMS
Agency and the Provider, for the purpose of developing and maintaining the "
working relationship between the Parties; and
4.1.2 This Agreement does not confer any rights, privileges or ownership
to the Provider to provide services and/or respond to medical efncrgencies
requested within any of the exclusive operating areas in Santa Clara County
that are not expressly detailed herein or authorized by other applicable laws
such as those provided to public safety authorities, Ere departments and /or
districts, etc.
4.2 Non - Transport Emergency Advanced Life Support (Pararnedic) First
Response Services. The Provider, by this Agreement, is authorized to continue to
provide the following services:
Non- transport emergency Advanced Life Support (paramedic) first- response
services in order to support and/or augment the services provided by Rural/Metro within
the County Exclusive Operating Area. The roles and responsibilities of the Parties in
providing these services are described below.
4.3 Roles and Responsibilities of the EMS A ency. The EMS Agency shall be
responsible for, but not limited to, the following:
4.3.1 Perform EMS Agency responsibilities in a spirit of cooperation and
collaboration with the Provider.
4.3.2 Establish and promulgate medical control policies and EMS System
procedures consistent with federal and, state law and regulations, as well as
County ordinances, policies and standards.
43.3 In accordance with the Health and Safety Code Division 2.5,
administer and coordinafe the Santa Clara County EMS System.
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4.3.4 Engage in efforts at local, state, and federal levels related to the
procurement of necessary funding for the purpose of maintaining the Santa
Clara. County EMS System.
4.3.5 Collaborate with the Provider on an ongoing basis to promote the
enhancement of the Santa Clara County EMS System.
4.3.6 Provide access to standardized EMS System policies and/or
protocols as contained in the "Santa. Clara County Prehospital Care
Manual.,
4.3.7 In accordance with 'Title 22 of the California. Code of Regulations
and as approved by the EMS Agency, implement an EMS' Quality
Improvement flan (EQIP) as a means of evaluating clinical emergency
medical services provided.
4.3.8_ Manage the hospital radio system or equivalent and provide access
to the County EmergencyMedical Services Communication System (the
Provider shall be responsible for the cost for equipment used by the
Provider to include programming, maintenance, and replacement).
4.19 Assess compliance with policies and procedures of the EMS System
by means of scheduled reviews, which may include site visits of Provider's
program.
i
4.3.10 Assess the Provider's emergency medical services program by
observing, through field observations and/or attendance at the Provider-
offered training, exercises, orientation, or other programs. Routine site
visits will be scheduled between the Parties, when appropriate.
4.3.11 In consultation with various EMS System stakeholder committees
And providers, coordinate a comprehensive emergency medical services
data collection system, which includes required data elements, data analysis,
report generation, and other details related to ensuring the quality of the .
EMS System.
4.3. 12 In collaboration with the Provider, may participate in research
endeavors and other programs,'including, but not limited to, pilot studies.
4.3. 13 In accordance with Health and Safety Code Section 1797.153,
coordinate and authorize Medical Health Mutual aid through the authority
of the Medical Health Operational Area Coordinator (MHOAC).
4.3.14 The EMS Agency /County EMS Medical Director shall establish and
provide medical control by means of the following:
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I . Develop and approve medical protocols in accordance with Title
22 and other policies pertaining to base hospitals, paramedic and
EMT personnel, EMS service providers, and the EMS Agency.
2. Whenever possible,.significant systeiii -wide changes will be
adopted on an annual basis to ensure there is. sufficient time for
advance planning and the training of all personnel. This may include
clinical protocols.and orders, and master plans.
3. Ensure Provider compliance with all applicable state and federal
laws and regulations, including but not limited to, confidentiality and
disclosure, narcotic control, mandatory healthcare reporting, as
related to the provision of services under this Agreement.
4. Consult with the Provider Agency Medical Advisor through the
EMS Agency's Medical Advisory Committee to develop written
medical policies and procedures.
4.4 Roles and Responsibilities of Provider. Responsibilities of the Provider
under this Agreement shall include the following:
4.4.1 Respond to requests .for emergency medical services within
Provider's authorized jurisdiction including those established through
automatic and mutual aid agreements.
4A.2 Perform responsibilities of Provider in a spirit of cooperation and
collaboration with the EMS Agency and the County Exclusive Operating
Area ambulance provider:
4.4.3 Implement and insure adherence to the policies, guidelines and
procedures of the EMS Agency as set forth in the Santa Clara County
Prehospital Care Manual and all other,policies, procedures and guidelines
related to emergency medical services providers.
4.4.4 Comply with all applicable state and federal laws and regulations
with respect to the provision of emergency medical services in Santa Clara
Couaity.
4.4.5 Place authorized units into service as identified in the.County's asset
permitting process and operate units as authorized.
I
4.4.6 Equip each approved ALS /paramedic unit with at least one portable
radio capable of voice communications with base hospitals and transportable
to the patient's side for the purpose of receiving direct medical control from
the Base Hospital (currently, Santa. Clara Valley Medical Center).Each radio
shall meet the technical requirements as specified by the EMS Agency,
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4.4.7 Equip each approved ALS /paramedic and BLS unit with at least one
portable radio capable of voice communications with Santa Clara County
Communications on the designed emergency medical services dispatch,
coznniand, and tactical chatinels; the EMS Agency, and Rural/Metro for the
purpose of EMS System coordination.
4.4.8 Provider. agrees to be subject to medical control by the'local EMS
agency, as specified in Health & Safety Code Section 1799 et scq., and shall
comply with policies and. procedures enacted by the local EMS agency in
the administration of the local EMS System, and to be subject to the.
provision of medical direction by the County to the Provider as related to the
provision of Basic Life. Support Services at the Emergency Medical
Technician level that exceed.Flealth and. Safety Code Sections 1797.182 and
1797.183 as applicable.
4.4.9 Have a designated physician or equivalent licensed provider (nurse
practitioner or physicians assistant), approved by the EMS Medical Director
to address quality improvement matters. This position is not authorized to
provide medical direction, but is to assist in clinical assurance and
continuous .quality management activities. If a non - physician is designated
above, a physician shall be retained to authorize narcotic procurement and.
control as required by law.
4.4. 10 In collaboration with the EMS Agency, Provider may participate in
research endeavors and other programs, including, but not limited to, pilot
studies:
4.4.11 In accordance with Health and Safety Code Section 1797.153 access
all Medical Health (EMS) Mutual Aid through the Medical Health
Operational Area Coordinator (MHOAC) via the County EMS Duty Chief.
1. This includes, but is not limited to requests for ambulances,
medical personnel, supplies, equiptnent,.and services.
2. Mutual aid related to paramedic staffed apparatus, other than
ambulances, shall be managed through the Operational Area Fire and
Rescue Coordinator. The Operational Area Fire and Rescue
Coordinator shall notify the EMS Duty Chief as soon as possible and
practical whoa paramedic resources are requested from or in to the
County.
3. In order to facilitate and coordinate appropriate Operational Area
Mutual Aid effectively and efficiently, nothing in this agreement
shall limit the ability of the Operational Area Fire and.Rescue
Mutual Aid Coordinator and the Medical Health Operational Area
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Coordinator from agreein.g.to an alternal:ive resource request process
that will benefit the Operational Area.
4.4.12 Maintain, in accordance with applicable State law, licensiirg,
certification, and accreditation of all ALS and basic life support personnel.
4.4.13 The EMS System (or other replacement systerii approved by the
County) shall be online 'a.nd available to dispatch center• personnel at all
times and /or available through a link to a computer aided dispateh'system or
transmitted from EMS System via electronic data transfer to field personnel
as approved by the County.
4.4.14 Provider will participate in the Bay Area Urban Area Security
Initiative funded, CAD- CAD /CROP project in.order to transmit CAD data
from Provider to County Communications. The transmission of data is to
reduce call processing time thus reducing ambulance response times and to
provide performance data reporting to the County. Provider agrees to
cooperate with County. Coirirnunications to complete implementation of
firehrredical CAD programming. Should Provider discontinue participation
in'the project, Provider agrees. to implement, at provider's cost, no less than
a one -way CAD data link from Provider's dispatch center to County
Communications by Tune 30, 2016.
4.4.15 Coordinate the mitigation of potential or actual emergency events .
with the EMS Agency (through the EMS Duty Chief or other assigned staff).
when a medical or health threat exists.
4.4.16 Process emergency medical services calls through a. County
Authorized Emergency Medical Dispatch (EMD) program in accordance
with Santa Clara County Prehospital Care Manual.
4.4.17 Deliver on -scene care supportively and cooperatively with
Rural/Metro and /or other EMS System participants. This may include, but
is not limited to, accompanying the patient to the hospital in the ambulance
when necessary:
4.4.18 Actively participate in disaster and emergency. medical services
surge planning and related drills, simulations, and exercises quarterly, as
.resources allow.
4.4.19 Respond to the best of Provider's ability and to the extent necessary
and appropriate to any disaster, emergency medical services surge event,
proclaimed or not.
4.4.20 Ensure Provider's personnel remain current and competent in the
performance of EMT and /or paramedic skills as applicable.
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4.4.2.1 Coordinate roallne public information as related. to the. services
provided raider this Agreement with the County. Incident related public
information shall be managed in accordance with the Standardized
Emergency Management System.
4.5 Advanced Life Support Emergency Ambulance Services. Pub lie safety
responders (department of public safety /fire departments) provide the majority of basic
and advanced life support first responder services in the County; the Comity's Exclusive
Operating Area agreement with Rural /Metro does not enable fire department providers to
provide ambulance transportation -wider routine circumstances. The use of fire
depaifinent .ambulances shall be operated in accordance with Santa Clara County
Prehospital. Care Manual and in accordance with Annex A: Santa Clara County EOA Fire
Department Emergency An-ibulance Authorization attached to this Agreement and
incorporated by reference.
4.6 First Responder funding. The Provider is eligible for firA responder.
funding. Performance criteria required to receive funding is identified in Annex B: First
Responder Funding in the Santa. Clara County Exclusive Operating Area., attached to this
Agreement and incorporated by reference.
ARTICLE V
INDEMNIFICATION AND INSURANCE
5.1 Indermiification. Provider agrees to defend, indemnify, protect, and hold
County and its agents, officers, and employees harmless from and against any and all
claims' asserted or liability established for damages or injuries to any person or property,
including injury to County's or'Provider's employees, agents, or officers which arise
frorn, or are caused, or claimed to be caused by the acts, or omissions of Provider and its
agents; officers, in performing, providing, manufacturing, or supplying the work,
services, product, or equipment relating to this Agreement, and all expenses of
investigating and defending against same; provided, however, that .Provider's duty to
indemnify and hold harmless shall not include any claims or liability arising from the sole
negligence or willful misconduct of the County, its agents, officers, or employees.
5.2 ' Insurance. Provider shall comply with the insurance requirements attached
as Exhibit H.
ARTICLE VI
COMPLIANCE WITH STATE STANDARDS AND COUNTY EOA
6.1 Compliance with State Standards. The Parties agree to comply with the I
California Health & Safety Code, including, but not limited to, sections 1797.201;
1797.204; 1774.224; 1797.226, as they now exist or as they may be amended from time
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to tune. S'bould any amendment of the Health & Safety= code materially affect- this
Agreement, the Parties may consider amending this Agreement.
6.2 Cornuliance with County EOA. This agreement may be amended from
time to time or immediately if the County's agreement with Rural/Metro is modified or
terminated, to ensure its application to then current conditions, policies, and protocols
and provisions of the County's Exclusive Operating Area.
ARTICLE VII
MISCELLANEOUS PROVISIONS
7.1 Entire Agreement. This document represents the entire agreement between
the Parties. All prior negotiations and written and /or oral agreements between the Parties
with respect to the subject matter of the agreement are merged into this Agreement.. .
7.2 Governing Law, Venue. This Agreement has been executed and delivered
in, and shall be construed and enforced in accordance with, the laws of the State of
California. Proper venue for legal action regarding this Agreement shall be in the County
of Santa Clara:
7.3 Assign ment. No assignment of this Agreement or of the rights and
obligations hereunder shall be valid without the prior written consent of the other Party.
7.4 Waiver. No delay or failure to require performance of any provision of this
Agreement shall constitute a waiver of that provision as to that or any other instance.'
Any waiver granted by a Party must be in writing and shall apply to the specific instance
expressly stated.
7.5 Independent Provider Status. This Agreement is not intended, and shall not
be construed, to create the relationship of agent, servant, employee, partnership, joint
venture, or association, between either Party to this Agreement. The Provider
understands and agrees that all Provider employees rendering prehospital emergency
medical care services under this Agreement are, for purposes of Workers' Compensation
liability, employees solely of the Provides` and not of County.
7.6 Notices. Any and all notices required,. permitted, or desired to be given
hereunder by one Party to the other shall be in writing and shall be delivered to the other
Party electronically and either personally or by United States mail, certified or registered,
postage prepaid, return receipt requested, to the Parties at the following addresses and to
the attention of the person named.
The EMS Agency Contract Manager shall have the authority to issue all notices
which are required or permitted by County hereunder. Provider shall address all matters
related to this Agreement, including notice, to the Contract Manager. Addresses and
persons to be notified may be changed by one Party by giving at ]cast ten (10) calendar
days prior written notice thereof to the other.
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Notices to County shall be addressed as follows:
911 Provider Contract Manager
County of Santa Clara
Emergency Medical Services Agency
976 Lenzen Avenue, Suite 1200
San Jose, California 95126
Notices to Provider shall be addressed as follows:
Tong Haglund, City Administrator
City of Gilroy
7351 Rosanna Street
Gilroy, California 95020
7.7 Dispute Resolution.
1) The Provider shall name specific individuals within the Provider's
agency, upon execution of this Agreement, who are authorized. to
assist the EMS Agency with dispute resolution under this Agreement.
2) The Provider shall respond to written requests of the EMS Agency for
information regarding any perceived dispute within five (5) business
days, unless otherwise mutually agreed, following receipt of such,
request.
3) The Provider is encouraged to resolve normal day -to -day operational
concerns directly with involved parties (other EMS System providers,
hospitals, etc.). If a dispute is not resolved at this level, the Provider
may refer it to the EMS Agency- Contract Manager for further review .
aild action.
4) Disputes perceived by the Provider to have a system -wide impact
should be referred directly to the EMS Agency.
7.8 No Third Party Rights. No provision in this Agreement shall be construed
to confer any rights to any third person or entity.
7.9 Partial Invalidity. If for any reason, any provision of this Agreement is held
invalid, the remaining provisions shall remain in full force and effect.
7.10 Amendment. No. addition to or alteration of the terms of this Agreement,
whether by written or verbal understanding of the Parties, their officers, agents, or
employees, shall be valid unless made in the form of a written amendment to this
Agreement which is formally approved and executed by the Parties.
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7.11 Count No- Smoking Police. Contractor and its employees, agents and
subcontractors, shall comply with the County's No- Smoking Policy, as set forth in the
Board of Supervisors Policy Manual section 3.47 (as'amend.ed from time to time), which
prohibits smoking: (1) at the Santa Clara Valley Medical Center- Campus and all County -
owned and operated health facilities; (2) within 30 feet surrounding. County -owned
buildings and leased buildings where the County is the sole occupant, and (3) in all
County vehicles.
7.12 , Debarment. Provider certifies that (i) employees who provide services
hereunder have not been convicted. of a criminal offense related to health care and that
they are not listed by any federal or state agency as debarred, excluded or otherwise
ineligible for participation in federal or state fanded health care programs; (ii) Provider
has performed an appropriate screen of these employees prior_to making this certification;
and (iii) it will screen all new employees who provide services under this Agreement.
Provider certifies that Provider has not been convicted of a criminal offense related to
health care, nor is Provider listed by any federal or state agency as debarred, excluded or
otherwise ineligible for participation in federal or state funded health care programs.
Provider agrees that if any of its employees providing services under this Agreement are
convicted of a crime related to health care or debarred, such employees shall be removed
from any responsibility or involvement in the provision of services under this Agreement
once the criminal conviction or debarment is final. Provider shall notify E_ MS Agency of
the pendency of such charges or proposed debarment or exclusion against it or against
Provider's employees. Provider will indemnify, defend and. hold harmless EMS Agency
for any loss or damage resulting from Provider's or Provider's employees' criminal
conviction, debarment or exclusion.
7.13 Nondiscrimination. Parties shall comply with all applicable Federal, State,
and local laws and regulations. Such laws include but are not limited to the following:
Title VII of the Civil Rights Act of 1964 as amended; Americans with Disabilities Act of
1990; The Rehabilitation Act of 1973 (Sections 503 and 504); California Fair
Employment and Housing Act (Government Code sections 12900 et seq.); and California
Labor Code sections 1101 and 1102. Parties shall not discriminate against any
subcontractor, employee, or applicant for employment because of age, race,. Color,
national origin, ancestry, religion, sex /gender, sexual orientation, inental disability,
physical disability, medical condition, political beliefs, organizational affiliations, or
marital status in the recruitment, selection for training including apprenticeship, hiring,
employment, utilization, promotion, layoff, rates of pay or other forms of compensation.
Nor shall the parties discriminate in the provision of services provided under this contract
because of age, race, color, national origin, ancestry, religion, sex/gender, sexual
orientation, mental disability, physical disability,.medical condition, political beliefs,
organizational affiliations, or marital status.
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1N WITNESS WHEREOF, this Agree;ueiit is entered into this t � l day of
2011 by the County of Santa Clara, and the City of Gilroy.
COUNTY OF SANTA. CLARA
By-
Dail Peddycord/�
Public Health Department, Director
APPROVED AS TO FORM AND LEGALITY:
Jenn r S. SA nkles
Dep t County Counsel
APPROVED:
By:
Emily H -!i 011
Deputy County Executive
ITY F GILROY
By
Tom 1laglund
City Administrator
APPROVED AS TO FORM
r
By 1 r_��_ x�.w..
Linda Callan
Berliner Cohen
Attachments:
Annex A: Provider Authorization for Emergency Ambulance use within the Santa Clara
County Exclusive Operating Area
Annex 13: -First Responder Funding in the Santa Clara County Exclusive Operating
Area
Exhibit 11: Insurance
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MURANCE
I, JUsuranco and Indernnification
Without IhAting the Contractor "s indemnification to. the County, the Contractor
shalt provide and maintain, at its sole expense, during the term of the Contract, or as may be
further requiFfA lierelt}, the followhig insurance coverages and agreements;
A. Evidence of Coverage
Prior to commencemolit of the Contract, the Contractor shall pxovide. a Certificate
of Insurance certifying that coverage as required herein has been obtained. The County "s
Special Endorsement form shall accompany the certificate. Individual endorsements executed
by insurancC carrier May substituted for the County"s Special Endorsement form if they
provide the coverage as required.. In addition, a certified copy of the policy or policies shall be•
provided by the Contractor upon request.
This verification of coverage shall be sent to the requesting County department,
unless otherwise directed. The Contractor shall not receive a Notice to Proceed with the work
under the Contract until it has obtained all insurance required and such insurance has been.
approved by the County. This approval of insurance shall neither relieve nor decrease the
{ liability of the Contractor.
B. Qualifying Insurers
All coverages, except surety, shall be. issued by companies w_ 'eh t�To d a `T
current policyholder "s alphabetic and financial size category rating of not less than A; V,
according to the current Best "a key Rating Guide or a company of.equal financial stability that
is approved by'the County'.'s Insurance/Risk Manager.
C. . Insurance Required
1. Commercial General Liabilitylnsurance
a, Coverago Limits
Contractor shall obtain and maintain commercial general
liability insurance for bodily injury (including death) and
property damage which provides limits as follows:
(i) . Each occurrence - $5,000,1000
(ii) General aggregate - .$5,000,000
(iii) Products /Completed Operations aggregate -
$5,000,000
. l
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(iv) Personallcijury - t5,000,000
A minimum of 50% of each of the aggregate limits
must remain available at all times unless coverage
is project specific.
b. Scope of Coverage
General liability coverage sbAl include:
Q) Preirnises and Operations .
(ii) Products/Completed
(iii Contractual liability, expressly including liability
assumed under this Agreement.
(iv) Personal Injury liability
(v) Owners" and Contractors" Protective liability
(vi) Severability of interest
ts
General liability coverage shall include the following
endorsements, copies of which shall be provided to the
County:
(i) Additional Insured Endorsement:
Insurance afforded by this policy shall also apply to
the Comity, and members of the Board of
Supervisors of the County, and the officers, agents,
and employees of the County, individually and
collectively, as additional insured. Such insurance
shall also apply to any municipality and lire district.
in which the work occurs and they shall be named
on the policy as additional insured (if applicable).
2
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7,.. �.uta�ngbil.e I ;ia�tiit } Insrrtrancc,
Contractor shall otytain and. maintain automobile., liability insu� mce for
bodily insuiy (including death) and property damage which provides total
limits of not less titian five million dollars (9�5,000,000} combined single
limit per occurrence applicable to =all owned, non - owned. and lifted
vehicles.
3, �4rarkers "Compensation anci E �r�nXo er` °s UgW i Insurance
a. Coverage . Contractor shall obtain and malimin the
following coverages;
'(i) - Statutory California Workers" Compensation
coverage including broad form all- states coverage.
(ii) Employer "s Liability coverage for not less than one
million dollars ($1,000,000) per occurrence.
(iii) Coverage under the United States Longshoremen 's
and Harbor Workers" Act shall be provided when
applicable.
4. Professional Errors and Ornissions Liability Tnsurance
Contractor shall obtain and maintain professional errors
and omissions liability insurance as follows:
a. Coverage
(i) Coverage shall be in an amount of not less than five
million dollars ($5,000,000) per
occurrence/aggregate.
(ii) If coverage contains a; deductible or self - retention, it
shall not be greater than fifty thousand dollars
($50,000) per occurrence/event.
b. Claims Made Coverage
If coverage is written on a claims made basis, the
Certificate of Insurance shall clearly state so. In addition to
3
coverage rNi)iremrnts above, such policy shall provide
that;
(i) policy retroactive date coincides with or precedes
the Contracto "s stag of services (including. .
subsequent policies purchased as renewals or
replacements),
(ii) Contractor will make every effort to maintain
sindlar insurance during the required extended
period of coverage following conclusion of the
Contract, including the requirement of adding all
additional insureds.
(iii) If insurance is terminated for any roason, Contractor
agrees to purchase an extended reporting provision
of at least two (2) years to report claims arising
from work performed in connection with the
Contract.
(iv) Policy allows for reporting of circumstances or
incidents that might gyve rise to future claims.
5. Special Provisions
The following•piovisions shall apply to the Contract:
a. The foregoing requirements as to the types and i3mits of
insurance coverage to be maintained by the Contractor and
any approval of said insurance by the County of its
insurance consultant(s) are not intended to and shall not in
any planner limit or qualify the liabilities and obligations
otherwise assumed by the Contractor pursuant to the
Contract, including but not limited to the provisions
concerning indemnification,
b. The County acknowledges that some insurance
requirements contained in the Contract may be fulfilled by
self- insurance on the part of the Contractor, However, this
shall not in any way limit liabilities assumed by the
Contractor under the Contract, Any self - insurance shall be
approved in writing by the County upon evidence of
Financial capacity satisfactory to the County "s insurance
4
t
manager. _
C. Should an If of t.6 work, under the Conti;aet to the extent as
permitted under the contract be sublet, the Contractor shall
require each of its sabcontmotors.ol; and+ tier to catTy the
aforementioned covorages, or Contractor may insure
subcontractors under its own policies.
5
4
Annex A
Provider Authorization for Emergency Ambulance Use Within the
Santa Clara County )✓xclusive Operating Area
1. - .1. - Purpose
This Annex is intended to authorize a public fire department with existing
emergency ambulance transportation capabilities, operating within the County Service
Area EOA, to continue to provide transportation services in order to augment the services
provided by Rural /Metro. The use of fire department emergency ambulances is intended
to provide a "safety -net" to the Santa Clara County EMS System.
Nothing in this Annex shall limit the ability 'of .the fire department to respond to
calls using a fire department emergency ambulance as an emergency response vehicle.
This Annex is intended to codify when and how a fire department emergency ambulance
maybe used for the transportation of patients.
This Annex and associated Santa Clara County Prehospital Care Policies shall
replace all previous Agreements related to the use of Supplemental Transport Ambulance
Resources (STAR) by Provider in the EOA.
The County does not require any fire department in the County to provide any
emergency ambulance services whatsoever except where stipulated in this Agreement.
ld. Authorized Use
A fire department may not operate an emergency ambulance without the approval
of the EMS Agency. Any such operation shall be a violation of the County's Exclusive
Operating Area. All fire department emergency ambulances :under this Agreement shall
be considered part of the Medical Health Mutual Aid System.
Departments may use emergency ambulances as an emergency vehicle for purposes
of responding to service requests as authorized by applicable law. In these cases, as long
as the resource is not serving or has been requested as an'emergency ambulance, it shall
be considered part of the Fire /Rescue Mutual Aid System.
The Provider shall pay for an ambulance service permit including individual
ambulance unit permit fees approved by the Board of Supervisors, to the EMS Agency in
July of each year.
III. Intended Use
The use of fire department emergency ambulances to provide patient transportation
shall be permitted when (1) immediate life saving transportation is required, or (2)
911 Emergency Medical Services
Provider Agreement, Annex A Pagel of 7
material failure of Rural /Metro when emergency transport is required, or (3) delay of
RuraWet:ro when emergency transport is required red lights and sirens ( "RLS ") or (4)
when approved by the County EMS Duty Chief or County EOA EMS Field Supervisor as
identified in Santa Clara County Prehosyital Cafe Policy 61¢: Tire Department
Emergency,47nbulance Use (which has been atfached as Exhibit 1) and rna.y be modified
from time to time consistent with Santa Clara Count), Prehospital Care Policy #109.
lz addition to Provider-initiated-use of fire department emergency ambulances,
Provider agrees to assist the County as identified below:
When requested by the County, only the requested fire department emergency
ambulance (s) shall respond. Other resources routinely dispatched with fire departtent
emergency ambulances within their home jurisdiction shall not accompany County-
requests for fire department emergency ambulances when leaving the home jurisdiction.
Table 1: Use by Calinty of Fh-L -. TlPnartmvnt Vmi-rcrpnry 6mhiAn"i".0
Countywide EMS
(Standard Dispatch Order #11)'From time to tirne, Standard
System Impact
Dispatch Order numbers maybe revised.
Countywide EMS
(Standard Dispatch Order #12) From time to time, Standard
System Impact
Dispatch Order numbers may be revised.
Regional Medical Health Mutual
Provider may make
Medical Health Mutuai
Aid is requested and authorized
emergency ambulances
Aid System in the
by the Medical Health
available for Operational
Region
Operational Area. Coordinator.
Area response when
requested by County.
The County may request fire
Provider may make
Specialized Resource
department emergency
emergency ambulances
Need within'the
ambulances when the need for a
available for Operational
Operational Area
specific resource would benefit
Area response when
the County.
requested by County.
Cost of Service and Billing
The cost of fire department emergency arnbulance services is the sole responsibility
of the jurisdiction.
Provider shall bill for, and make reasonable efforts at collecting fees, for ambulance
services provided either directly or through a third party biller which may include
911 Emergency Medical Services
Provider Agreement, Annex A Page 2 of 7
Rural /.Metro. Unless specified in this Agreement, Provider may not provide
coniplernentary or reduced. billing for transportation services unless such relief is
provided in a County approved procedure for those that may be impoverished or unable
to provide immediate payment for services. rendered.
Provider may not bill for ambulance response when a patient is:not transported .
except when specifically authorized by the County or as authorized by other applicable
law, ordinance, or regulation. An example may include, but is not litnited to responding
to a funded SEMS mutual aid request
hi the event that Provder is not able to collector bill for a transport, the County
shall not be responsible for any costs unless the County Irad authorized payment prior to
use.
The Provider may only bill at the rates established by the County that are equal to
those authorized wider the County's agreement with Rural/Metro. Provider agrees that it
will use practices s4 iffar to those used for billing and collecting_ that are used by
Rural/Metro.
Provider will submit copies of all bills for ambulance service .provided under this
Agreement and evidence of amount actually collected to the EMS Agency in July and
December of each year.
Provider shall obtain and maintain a Medicare and MediCal provider number /status
and any and all other certifications that are necessary to legally bill for the services
provided.
The Medicare and. Medical provider number /status shall only be used for set -vices
provided under this Agreement.
IV. Fire Department Emergency Ambulances
In addition to any standards identified in Santa Clara County Prehospital Care
Policy, fire department emergency ambulances shall:
(a) Bear the approved County of Santa Clara Emergency Medical Services seal,
in at least 12 inch diameter, on both sides of the ambulance in an area
approved by the County, The word "ambulance" shall not appear on the
vehicle and all previously required lettering and wording must be removed
prior to July 1, 2011.
(b) Be numbered and typed according to County EMS Standards to facilitate
integration into the countywide ambulance system. This numbering and
typing shall not infringe on FIRESCOPE standards. The County has approved
the terms "Medic" and "Rescue/Medic" as acceptable identification for fire
department er ergency ambulances.
911 Emergency Medical Services
Provider Agreement, Annex A Page 3 of 7
(c) Be limited to no more than I fire department emergency ambulances in
service. For purposes of this provision, "in service" shall mean a fire
department emergency ambulance used to respond to emergency calls as an
ambulance for transportation. Increases in the number of fire departlaient
emergency ambulances must be authorized by the County.
V: :.Communications
In addition to the requirements identified in Santa CIara County Prehospital Care
Policy, fire department emergency ambulances shall be equipped with radios capable of
communicating with the Santa Clara County Communications and on designated
frequencies. This shall include a mobile radio and at least one portable radio.
VI. Training
Provider will work collaboratively with the EMS Agency and Santa Clara County
Communications to develop a fire department emergency ambulance orientation and
review program for Provider's personnel, Rural /Metro, and other EMS System
participants. This program will be provided to the County and shall be updated from time
to time.
Provider will participate in at least two full -scale or functional exercises per -year, in
cooperation with the Rural/Metro and the EMS Agency to practice Ambulance Strike
Team/Task Force operations. The EMS Agency will cooperatively schedule training
annually. This training may be included as part of other exercises as long as ambulance
operations are included,
VII. Response Times
.Provider shall maintain records in order to provide dispatch, arrival on the scene,
departure from the scene, arrival at hospital, and time available for each emergency
ambulance response. These times shall be reflected on the patient care record.
VIII. Patient Care Record
A copy of the patient care record sliall be provided to the County when a transport
occurs.
IX. Non Ambulance Transport Requirements
Provider shall not require ambulance transportation for patients that are not in need
of transport by ambulance and Provider shall offer various non-transport options to
patients as approved by the County.
911 Emergency Medical Services
Provider Agreement, Annex A Page 4 of 7
X. Marketing and Information Materials
All marketing and information related to Provider's emergency ambulance service
must be approved by the County and contain the Santa Clara. County EMS System logo.
XI. Required Staffing
Fire departrrncnt emergency ambulances shall be staffed with at least one Santa
Clara County Accredited Paramedic and one State certified Emergency Medical
Technician that has completed the required training identified within this agreement.
M' 1. Supplies
The replacement of equipment and supplies used to treat and transport the patient is
the sole responsibility of Provider.
Billing for such supplies to the patient shall be in accordance with the fee schedule
approved for Rural /Metro (Reference: Exhibit M, Table 2 of Emergency Medical
Services Agreement between Rural /Metro of California, Inc. and County of Santa Clara).
XIII. Utilization Review Process
Fire Department emergency ambulance use will be reviewed by the EMS Agency
Contract Manager. The EMS Agency has established a mechanism for review of all fire
department transports covered tinder this Agreement. This process is contained within
the Santa Clara County Prehospital Care Manual, Reference Section which may be
modified from time to time.
Transports executed in violation of the established criteria may result in penalties as
identified in the table below.
Table 2: Penalty Schedule for.Inannronriate Use
��Detail
Fee
Notes
First violation.
$5,000:00
Penalty to be debited from the first responder
incentive payment or by direct payment to the
County for deposit to the EMS Trust Fund.
Second violation
$5,000.00
Penalty to be debited from the first responder
within 12 months.
incentive payment or by direct payment to the
County for deposit to the EMS Trust Fund. -
Third (and beyond)
$5,000.00
Penalty to be debited from the first responder
violation within 12
incentive payment or by direct payment to the
months.
County for deposit to the EMS Trust Fund.
911 Emergency Medical Services
Provider Agreement, Annex A Page 5 of 7
Fourth violation
within 12 months
$5,000.00 per
occurrel :ce*
XIV. Payments for Damages
Penalty to be debited fi-oila the first respojider
incentive payment or by direct payment to the
County for deposit to the EMS Trust Fund.
*In addition to dies, the provider's ambulance
permit may be censured including suspension or
revocation:
Provider shall malce payment to the EMS Trust Fund within thirty days of
notification by the County.
If Provider receives First Responder Funding as authorized in this Agreement under
Annex B; liquidated damages will first be deducted from Providers annual funding
allocation. If daxna.ges exceed the annual artlount authorized for Provider's First
Responder Funding; Provider shall make direct payment to the County.
A late payment charge of ten percent per -month will be assessed by the County if
payment is not received by County on or before the 30t" day if payment has not been
debited from the first responder funding allocation.
Failure to make payment within thirty days may result in suspension or
discontinuation of Provider's authorization to provide emergency ambulance services.
XV. Appear of Decision
In the event that Provider . disagrees with the Contract Manager's determination
related to appropriate use and /or issuance of liquidated damages, a petition niay be made
to the Ambulance Pen-pit Officer within thirty (30) calendar days of receipt of Contract
Manager's decision.
The petition must be submitted in writing and contain the basis for the appeal, any
appropriate evidence, and requested remedy.
The Ambulance Permit Officer may request additional in.f0i mation or base a.
decision on materials that have been provided.by the Contract Manager and Provider.
The decision of the Ambulance Permit Officer shall be final.
XVI. Annual Review
Annually, the County shall provide a report to the Board of Supervisors that
describes the utilization of tire'department emergency ambulances within the County
Exclusive Operating Area. This report shall include, but is not limited to, Provider
adherence to this agreement, evaluation of need and necessity for the service provided,
911 1mergemy Medical Services
Provider Agreement, Annex A Page 6 of
and actions taken by Rural /Metro to remedy any variances that may have caused the
need for fire department emergency ambulance transportation.
XVIL Designated Liaison
Provider shall identify a liaison between the County EMS Agency and Provider for
routine.matters related to the provisions of this agreement...:; .
XVIII. 'j 1MS System. Orientation .
Provider shall assign a representative to participate in the Santa Clara: County EMS
System Orientation program to assist in teaching the module related to fire department
emergency ambulances as agreed upon by the Parties.
XIX. Ambulance Locations
Annually Provider shall notify the County of the locations where Provider's
emergency ambulances will be routinely stationed.
Provider may station emergency ambulances at any location, but shall notify. the
County when the location of routinely stationed ambulances is changed.
XX. Termination
In addition to the Termination provisions in this Agreement, the following
provisions apply to this Annex:_ The provisions contained within this Annex shall expire
at the same time as the Agreement.
The parties further agree that the Santa Clara County Board of Supervisors, by a
majority vote, may inmiediately terminate the provision of services.under this Annex at
any time at their sole and absolute discretion.
Exhibits:
Exhibit 1: Santa Clara County Prehospital Care Policy 614: Fire Department Emergency
Ambulance Use
Exhibit 2: Santa Clara County Prehospital Care Form EMS #902: Fire Department
Emergency Ambulance Use
911 Emergency Medical Services
Provider Agreement, Annex A Page 7 of 7
FIRE IDEPARTIVIENT-EIVIERGENCY AMBULANCE, USE
Effective Date July 1, 2011
Replaces January 22, 2007
[. Purpose
To establish Policy for the use of fire department emergency ambulances
in the Santa Clara County and the Palo Alto Exclusive Operating Areas for.
use by field responders.
Adherance to the detailed provisions required for authorization of fire
department emergency ambulances is the responsibility of the County and
fire department providing services, not the field providers. This Policy is .
intended to provide only the operational information necessary for field
providers working with fire department emergency ambulances.
H. Applicability
A. Fire Department Emergency Ambulances authorized within the
Palo Alto Exclusive Operating Area are not subject to the provisions
of this Policy.
B. Fire Department Emergency Ambulances authorized within the
Santa Clara County Exclusive Operating Area are not intended to
provide routine transport services. They are intended to serve as
an additional transport resource during times when County's
contracted ambulance provider is delayed as identified in this
Policy.
Santa Clara County Emergency Medical Services
Prehospital Care 'Manual — Policy 614
Page 1 of 4
111. Authorized Fire Department Emergency Ambulance Transports
When the following criteria are met, patients may be transported by fire
department emergency ambulances:
A. Fire departments may initiate the transport of patients if the their
authorized emergency ambulance is on the scene and the patient
presents with the need for immediate life- saving transportation (with
red lights /siren) for conditions such as;
1. The patient is in need of a red lights /siren transport to the
hospital and the County ambulance has not arrived on the
scene within eighteen (18) minutes; or
2. Cardiac or respiratory arrest; or
3. Uncontrollable airway /inability to ventilate; or
4. Patient Meets STEMI Alert Criteria; or
5. Patient Meets Stroke Alert Criteria; or.
6. Patient Meets `Major Trauma Victim Criteria; or
7. if the patient is in need of immediate transportation, after
appropriate on -scene care and /or assessments due to a
condition that will only benefit from immediate transport.
B. The .County may authorize fire department emergency ambulance
transport in the following conditions:
1. When authorized by the EMS Duty Chief regardless of
circumstance. The EMS Duty Chief may designate authority
for authorization to the County EOA EMS Field Supervisor.
2. When authorized by the County EOA EMS Supervisor during
a MPMP Level 2 activation or greater, or when the EOA
ambulance has mechanically failed on the scene or in route
to a call.
Santa Clara County. Emergency Medical Services
Prehospital Care Manual — Policy 614
Page 2 of 4
C Authorized fire departments shall respond to requests by the
County in the following circumstances:
1. Standard Dispatch Order #11 is implemented
2. Standard Dispatch Order #12 is implemented
D. Authorized fire departments may respond to requests by the
County in the following circumstances:
1. Requests for out -of- County Medical- Health Mutual Aid
2. Requests for specialized resource needs within the County
IV. Operations Considerations
A. Communications
1. On scene fire department personnel (which may include the
fire departments dispatch center) shall be responsible for
requesting the estimated time of arrival of the County EOA
ambulance prior to initiating patient transport.
2. Once the decision to transport has been made, fire
department emergency ambulance personnel shall notify
County Communications on the County designed radio
channel. The ambulance shall assess hospital availability
prior to transport and then continue to status with County
Communications to include "transporting ", "arrived at
destination",. and "available ".
3. Fire department emergency ambulance personnel shall
adhere to all applicable Policy related to hospital
communication and notification.
Santa Clara County Emergency Medical Services
Prehospital Care Manual — Policy 614
Page 3 of 4
B. Scene Considerations
1. In the event that a patient meeting the criteria identified in
Section Ili is secured to the ambulance gurney and the
County EOA ambulance arrives on the scene, the fire
department emergency ambulance shall transport.
2. In the event that the circumstance described in Section IV,
B, .1 occurs; and the patient requires additional paramedic
care or staffing; the County EOA ambulance paramedic shall
accompany the patient in the fire department emergency
ambulance -if. appropriate.
`'C. Reporting
1. On scene fire department emergency ambulance personnel
shall complete EMS Form #902 immediately following
transport. This form shall be routed to the County Contract
Manager after review by the departments authorized
representative but within 1.0 business days.
Santa Clara County Emergency Medical Services
Prehospital Care Manual - Policy 614
Page 4 of 4
I ransport Date Agency County, EMS Event f# Fire AgencyEvent t1m
C7 Gilroy Fire
San Jose Fire'
a Santa Clara Fire
STEP I:
The transpolling paramedic shall select which one of the following criteria was used to make a transportation
deternahiatign:
Fire Department Initiated Transport
Time County LOA Ambulance ETA was requested: ETA provided:
t
❑ (III.A.1) The patient is in need of a red lights /siren transport to the hospital and the County EOA AMBULANCE HAS NOT
ARRIVED on the scene WITHIN. 18 MINUTES.'
❑ (III.A.2) Cardiac or respiratory ARREST
❑ (III.A.3) Uncontrollable AIRWAY or inability to ventilate
❑ (III.A.4 5,.6) STEMI ALERT or STROKE ALERT or Major Trauma Victim (MTV) ALERT
❑ (III.A.7) If the patient is in need of immediate transportation, after appropriate on -scene care and /or assessments due to a
condition that will only benefit from immediate transport.
CountV Authorized Transport
(II1.6.1) COUNTY EMS DUTY CHIEF
IJ (III.B.2) COUNTY EOA EMS SUPERVISOR
Select. Reason: ❑ MPMP Level 2 or Greater ❑ Mechanical Failure
STEP 2:
Attach the following documents:
❑ Patient Care Record ❑ CAD Record with times (dispatch, on scene, transport, at hospital, available)
STEP 3:
Complete the following:
Name of Paramedic Completing Form: Signature: ' Date:
STEP 4:
Fire Agency Statement
As an authorized department official, l verify that this use of a fire department emergency ambulance was appropriate.
Representative's Signature & Date:
STEP 5
Submit to the Santa Clara County EMS Agency Contract Manager within ten (10) business days
Meets Utilization Criteria: 11 Yes ❑ No
Contract Managers Signature & Date:
Annex B
First Responder. Funding in the
Santa Clara County Exclusive Operating Area
1. PURPOSE OFF FUNDING
This Annex is intended to identify the criteria and processes related to Provider
access to available first responder funding within the Santa Clara County Exclusive
Operating Area (EOA). Fire departments operating within the EOA must be compliant
with the provisions of the 911 Eniergency Medical Services Provider Agreement in order
to be eligible for the funding opportunities afforded Herein.
Provider's participation in this funding opportunity . is voluntary. However, in order
to receive funding, the pofformaiice criteria detailed herein must be meta Providers that .
choose to terminate the Agreement shall be responsible for any liquidated damages
incurred while performing under the Agreement, and damages shall not exceed the
allocated funding.
In the. event of termination of the agreement between the Countyand Rural /Metro
or termination; of the Agreement between the County and Provider, all applicable funding
opportunities will cease.
Funding is provided for meeting specific performance standards that benefit the
EMS System.
It. ALLOCATIONS BY COUNTY
By July of each year, the County will issue a notice indicating the maximum
amount of funding available to each Provider. The amount of eligible funding will be
determined using a formula that considers, but is not limited to, increases in EOA
authorized billing charges, Consumer Price Index changes, and the Provider's EMS call
volume. Annual, allocations may increase, remain the same, or decrease based on EMS
call volume (defined as an EMS call where County EOA ambulance was dispatched),
available funds, damages levied, and other factors.
Increases to first responder funding will be determined based on Section 3.5 First
Responder Fees of the Agreement between the County and Rural /Metro. First responder
program funding shall be subject to increase annually by 3/5 of the authorized rate of the
a bulance fee increase. For example, if ambulance rates increase by 5 percent, the first
responder stipend will increase by 3 percent that same year. If the ambulance fees do not .
increase, program funding will not decrease. However, the County shall determine the
exact allocation to Provider based on the formula described above.
911 Emergency Medical Services
Provider Agreement Annex B Page l of 12
Any unused allocation of first responder program funding will be deposited into the
EMS Trust Fund annually.
First responder funding will be allocated. in two areas; Category A: EMS Resource
Management and Category B: Re.syonse Time Perforinance, as specified below.
Category A funding allocations will be based on EMS call volume during the past
calendar year. Category A funding availability,;for the first year of this Agreement Will
be based on Calendar Year 2010 EMS volume�as reported to the County through the
review process used under the AMR contract /subcontract which expires June 30, 2011.
Category B funding will match the amount provided to eligible responders through the
AMR subcontract that expires Jone 30,201 l..
The EMS Agency shall verify compliance with established standards and
agreements prior to authorizing the payment of stipends. Rural/Metro shall make
quarterly payments (in arrears) equal to .one- fourtb of the annual stipend to each Provider.
Tile payment will be adjusted for debits and damages.
III. CONTINUATION OF FUNDING BEYOND FIVE YEARS
If Providers wish to request that the first responder funding program continues in
the next County EOA service agreement (Beyond June 30, 2016); a proposal must be
submitted to the EMS Agency Director by December 31, 2013 or later as determined by
the EMS Agency.
It is recommended that the Santa Clara County.Fire Chiefs Association participate
in developing recommendations that address collective fire service issues in addition to
any city /department specific.proposals. At a minimum the proposal must include the
total. amount requested, rational for continuation of funding eligibility, exact performance
criteria that will benefit the entire Santa Clara County EMS System,
Proposed performance standards must be specific, measurable, attainable; relevant,
and time- bound. The proposed methodology must detail how fluids. would be.distributed
to participating departments, liquidated damages structures, and/or other financial
considerations.
Nothing in this Agreement shall eliminate the ability of each fire department to
submit individual recommendations in addition to the collective proposal identified
above.
IV. CATEGORY A: EMS RESOURCE MANAGEMENT
The purpose of Category A (EMS Resource Management) is consistent with
utilizing CAD to CAD data and associated reporting of event data as well as the
continued use of Emergency Medical Dispatch (EMD) and the Medical Priority Dispatch
System (MPDS) to more effectively and efficiently deploy and utilize emergency medical
resources.
911 Emergency Medical Services
Provider Agreement Annex B Page 2 of 12
Category A funding is calculated using the following formula:
[Total Fiends Allotted for EMS Resource Management]
[Previous Calendar Year Total EMS Events for all First Responder Agencies] x
[Previous Calendar Year Total EMS Events for Individual First Responder Agency]
[Total Allotment for Current Calendar Year]
Example:
[$100] [50] x [ 10] = [$20]
Allotted Funds CY 10 Cy lo CY l I
In order to receive funding, Provider must meet the performance standards
described herein.
Performance standards in this section hiclude the following:
1. Reduction in Unnecessary Ambulance Response
2. Emergency Medical Dispatch Assessment Project
3. Use of Medical Priority Dispatch System
A. Reduction in Unnecessary Ambulance Response
In order to better allocate County EOA ambulances, Provider agrees to cooperate
with the County and Rural/Metro to reduce unnecessary ambulance dispatches and /or
cancel ambulances when appropriate.
In order to facilitate this process, Provider shall submit biannual reports
demonstrating a review of all calls that resulted in no patient being transported. At a
minimum this report shall contain (1) total number of responses where a patient was not
transported, (2) the reason the patient was not transported, and (3) the Medical Priority
Dispatch System determinant that was used if known. Analysis of this data by the EMS
Agency will enable the review of policies and procedures so that adjustments maybe
made if necessary.
The Provider agrees to work cooperatively with the EMS Agency to develop and
implement operational practices to continuously reduce inappropriate ambulance use.
Providers are required to submit the report by the last business day in January
(period of July - December) and July (period of January to June) of each year. If Provider
fails to provide the report, damages of $ 250.00 per -day or portion thereof, may be levied
by the County, up to a maximum of $2,500.00 per reporting period. No funds will be
made available to the Provider until the report is submitted to the EMS Agency.
911 Emergency Medical Services
Provider Agreement Annex B Page 3 of 12
13. Emergency Medical Dispatch Assessment Project
The purpose of this project is to determine the most effective use of Emergency
Medical Dispatching (EMD) and Medical Priority Dispatch System (MPDS) use and to
identify objective criteria and establish benchmarks that may be used to improve system
efficiencies and patient outcomes. In order to develop a conipr:chensive recommendation
to the EMS.Agency, Provider agrees to cooperate with the County:I.a.nd.RuraUMetro to
assess.and m ke recommendations related to the use of EMD al id/or MPDS. The
intention of this project is to help provide funding to Provider to work with the EMS
Agency to develop, implement and revise the Santa Clara County Prehospital Care
Manual and /or standard operating procedures related to EMD. Provider agrees to
collaborate with the Santa Clara County Fire Chiefs Association to make
recommendations to the EMS Agency related to this project. The ISMS Agency shall
coordinate this effort and will include other appropriate stakeholders as necessary.
C. Medical Priority Dispatch System Use
The use and reporting of MPDS is a critical tool in assessing the type of EMS calls
processed through a dispatch center. In addition, the provision of pre- arrival medical and
safety instructions to the caller from the dispatcher is a key component in starting medical
care as soon as possible.
As fire departments are currently using MPDS, the following performance
standards apply for eligibility for funding in this section of Category A funding.
Table 1: Medical Priority Dispatch System Use
Period
Standard
Validation
Fiscal Year
In addition to pre - arrival instructions, the Medical
Yes/No
2012
Priority Dispatch System is used to initiate call
triage no less than 30% of the time when use is
possible and a ppropriate..
Fiscal Year
In addition to pre- arrival instructions, the Medical
Yes/No
2013
Priority Dispatch System is used to initiate call
triage no less than 35% of the time when use is
ossible and appropriate,
Fiscal Year
In addition to pre - arrival instructions, the Medical
Yes /No
2014
Priority Dispatch System is used to initiate call
triage no less than 40% of the time when use is
possible and appropriate.
Fiscal Year
In addition to pre - arrival instructions, the Medical
Yes/No
2015
Priority Dispatch System is used to initiate call
triage no less than 45% of the time when use is
ossible and appropriate.
911 Emergency Medical Services
Provider Agreement Armex B Page 4 of 12
Fiscal Ycal, In addition to pre - arrival instructions, the Medical Yes/No
2016 Priority Dispatch System is used to initiate call .
triage no less than 550 %o of the time when use is
possible and appropriate.
CA Validation /Required Reporting:
Data reporting for Table 1 shall include (1)' the total EMS calls per - month, (2) total
number of calls that were processed using MPDS, and (3) the MPDS call determinant
that was used. The data must be in computer4eadable format, suitable for statistical
analysis and integrate with "FirstWatch ". Once CAD /CAD is in place, reporting may be
automated. Provider will have 60 days to implement changes to required reporting
elements.
C.2 Liquidated Damages:
Providers are required to submit the report by the last business day in January
(period of July - December) and July (period of January to June) of each year. If Provider
fails to provide the report, damages of $ 250.00 per -day or portion thereof, may be levied
by the County, up to a maximum of $2,500.00 per reporting period. No funds will be
made available to the Provider until the report is submitted to the EMS Agency.
If Provider fails to meet the requirements contained in Table 1, 50% of.eligible
Category A funds will be deducted for each month where compliance was not achieved .
and the amount of damages deposited in to the EMS Trust Fund. The amount of damages
shall not to exceed the total available Category A`funding allocation.
Within`any consecutive twelve month period, three or more occurrences of meeting
less than the required percentage in Table 1 100% of the remaining eligible funds will be
deducted as a penalty and 'placed into the EMS Trust Fund. Continuation of the Provider
in the Category A funding eligibility will be restored upon Provider meeting the
standards prescribed in Table 1 for no less than three consecutive months and will be at
the sole discretion of the County.
V. CATEGORY B: RESPONSE TIME PERFORMANCE
Each participating Provider must meet the response time criteria included in Tables
3, 4, and 5 and provide at least one. paramedic per-response classified as Charlie, Delta;
Echo, or a response that has not been classified and has implemented Emergency. Medical
Dispatch (Medical Priority Dispatch. System) in accordance with Santa Clara County
Prehospital Care Manual shall be eligible for funding.
Providers not providing paramedic level service and/or those not operating in
accordance with Santa Clara County Prehospital Caro Manual related to the clinical
aspects of emergency medical dispatch shall not be eligible for funding. An annual
allocation will be held in reserve should the Sunnyvale Department of Public Safety
911 Emergency Medical Services
Provider Agreement Amex B Page 5 of 12
;i
iniplernent a paramedic: prograiii within its jurisdiction. Until that time, the:fiinding will
be deposited into the EMS Trust Fund and used for Countywide system enhancen-ients.
The funds shatt not accrue for use by City of Sunnyvale, Department of Public Safety.
A. Compliance Performance Standard
Satisfactory compliance is-achieved when 90 percent or more of responses "in each
code of response (both Red Lighds'a.nd Sirens and non -Red Lights and Sirens) mcet.tlie
specified response time requirements. The County encourages Provider to utilize EMD
to make the best use of its Advanced Life Support units. Provider is encouraged to
implement Basic Life Support First Response to 911.emergency medical services calls
that are classified as Alpha and Bravo level. calls.
Urban, Suburban and Rural /Wildcrriess classifications are defined by population
density. Table,2 identifies the forinula for determining each classification,
Taiiln'2•. T?nennnon T:mu D., ..4.: .. F1.:. T7..L.:.., n.. .. ice__
Dispatch
Classification
i
p _-:
MPDS - 12:59 pirst Response unit ALS or BLS
Classification: Ai ha
MPDS -
7:59
First Response unit ALS or BLS
Classification: Bravo
MPDS
7:59
First Response ALS-'.
Classification:
Charlie
MPDS
7:59
First Response ALS
Classification: Delta
MPDS
7 :59
First Response ALS
Classification: Echo
Non - Triaged or
First Response ALS
Non -MPDS
7:59
Classified' .
911 Emergency Medical Services
Provider Agreement Annex B Page 6 of 12
Table 5: Response Time Reauirernents in the Mural. and Wilderness Zones*
Dispatch
Provider
Classification I
MPDS
Response Time
First Response `unit ALS or BLS
Classification: Al ha
21:59
MPDS
11:59
First Response unit ALS or BLS
Classification: Bravo
MPDS
First Response ALS
Classification:
11;59
Charlie
MPDS
11:59
First Response ALS
Classification: Delta
MPDS
11:59
First Response ALS
Classification: Echo
Non- Triaged or
First Response ALS
Note -MPDS
11:59
Classified
*Hard to serve areas apply,
B. Response Time Measurement
The following methods shall be used to measure response times.
911 Emergency Medical Services
Provider Agreement Annex B
Page 7 of 12
C. Re s7ponge Time Clock
For purposes of measuring response int:eivals, the Response Tune Clock (RTC)
shall be the time displayed by Provider's Computer Aided Dispatch (CAD) system.
D. Time Intervals for Response Reporting
Response intervals will bcmeasured from the-'time the call is dispatched by the
PSAP until the Provider's apparatus arrives at dispatched incident location. Response
time intervals many also be measured using technologies such as GPS, AVL, proximity
reporting, etc. as approved by the County. In situations where Provider has responded to
a location other than directly to the scene (e.g. staging areas for hazardous scenes, or non -
specific Highway locations), arrival "on scene'.' shall be the time that Provider's apparatus
arrives at the designated staging point or other location.
A "dispatch" shall be defined as the broadcast, by any means, of (1) incident
location or suspected location and (2) unit identification fora (3) known or suspected call
for emergency medical services.
Provider may issue an "alert" prior to the dispatch for the purpose of preparing
response personnel and decreasing response time. An "alert" shall be defined as a
broadcast, by any means, of (1) incident location or suspected location and (2)
information that.indicate an emergency medical response may he necessary. The
selection and notification of a specific unit shall constitute a "dispatch ", not an "alert". If
an "alert" is not cancelled or changed into a "dispatch" within sixty (60) seconds of
initiation it shall constitute a "dispatch ".
If Provider's unit faits to report "on scene," the time of the next communication
with Provider's dispatch center will be used as the "on scene" time unless other County
approved validation systems are in place to accomplish the same tracking (AVL, GPS,
Mobile Data Computers, etc.).
Medically trained first responders, law enforcement officers, authorized
communications center personnel, and the County may initiate downgrades or
cancellation of Provider response to medical calls. This shall not limit the Provider's
ability to continue, cancel, or modify their- resources response to the incident.
If Provider is cancelled by an authorized agency, after an assignment has been made
but prior to the arrival, the response time clock will stop at the moment of cancellation. If
the elapsed response time at the moment of cancellation exceeds the response time
requirement for the assigned priority and zone of the call, the unit will be determined to
be "late."
If an assigrunent is downgraded prior to arrival to the scene, the lower priority
response time standard will apply.
911 Emergency Medical Services
Provider Agreement Annex $ Page 8 of 12
If an assignment is upgraded prior to arrival on the scene, the response time clock
will rest at the time the upgrade is dispatched and compliance with response time
standards will be the shorter of (a) the non-Red Lights and Siren.s.(RLS) response
requirement measured from the time the unit was originally dispatched, or (b) the RLS
response times measured from the time of the upgrade.
If the elapsed response time-at.the rnornent of cancellation is less than the response-
time requirement for the assigned priority and urbanization coding of the call, the
providers response time shall not he included in the aggregate overall fractile response
time compliance, but will be reported monthly to the Count),.
E. Response Time Exceptions and Exeiiipflovt Requests
The following responses are automatically exempt from response time calculations:
Responses outside the County's EOA; Responses in established IIard to Scrve Areas
(HSA) as identified in EMS Policy 830, as the same may be amended or renumbered
from time to time; and /or substantiated Provider dispatch. center failures,
Equipment failures, traffic congestion, unit mechanical failures, and inability to
staff units and other causes are not automatically grounds for granting an exemption to
compliance with the response timerequirements.
In the case of a Multiple Patient Management Plan Activation IL or greater,
response time performance may be waived by the County.
In the event of a proclamation of local emergency or disaster within the Provider's
district or. city or by the County of Santa Clara; response time performance may be
waived by the County.
If Provider believes that any response or group of responses should be excluded
from the compliance calculations due to "unusual factors beyond the Provider's
reasonable control," the Provider may provide detailed documentation and request that
these runs be excluded from response time calculations and associated damages. Any
such request must be made in writing and in accordance with the County's Exemption
Review Process. Examples may include, but are not limited to, greater alarm structure or
wild land fires, provision of mutual aid.
VI. LIQUIDATED DAMAGESFOR FAILURE TO COMPLY
The Provider understands and agrees that the failure to comply with any
perfonmance standards or other requirements in this Annex will result in loss of benefit to
the - County and that it'will be impracticable to determine the actual aniount of damage
whether in the event of delay, nonperformance, failure to meet standards, or any other
deviation. Therefore, the Provider and County agree to the liquidated damages specified
in this Annex.
911 Emergency Medical Services
Provider Agreement Annex B Page 9 of 12
It is expressly understoodaind agreed that: the liquidated damages amounts are not to
be considered a penalty, but shall be deemed, taken and.treated as reasonable estimate of
the damages. It is also expressly understood and agreed that County's remedies in the
event of the Provider's breach or any noncompliance, are not limited to this Aimex.
Chronic failure to comply with the response time or other performance requirements may
constitute breach of contract.
Superior, response time performance during one part of the morith- shall not justify
inferior response time performance during the remainder of the mouth.
Responses to requests for service originating outside of the Provider's service area.
(excluding automatic aid agreements) will not be counted in the number of total EMS
calls used to determine response time under this Agreement.
When Provider responds to another Provider's jurisdiction as part of an executed
automatic aid agreement, the entity holding authority for response shall be responsible for
insuring response time compliance and shall pay any applicable damages. All automatic
aid agreements related to response to EMS calls must be provided to the County annually
for the purpose of verification of responsibility for .EMS service coverage to a given areas
within the County.
VII. LIQUIDATED DAMAGES FOR LATE RESPONSES
Liquidated damages will accrue for each response that exceeds the response time
requirements.
Table 6: Liquidated Damages for Response Time Non - Performance
RESPONSE TIME PERFORMANCE LIQUIDATED
DAMAGES
Per ResijojjUt.
Amount that
f
Fine per-
Urban
Suburban
Rural Wilderness
response
Up to 2 :59
Up to 2 :59
Up to 2:59
$50
3 to 4:59
3 to 4:59
3 to 4:59
$100
5 - 9:59
5 - 9:59
5 - 9:59
$250
10 - 14:59
10 - 14:59
10 - 14:59
$500
15 - 19:59
151- 19:59
15 - 19:59
$1,000
20 - 24:59
20 - 24:59
20 - 24:59
$2,500
25 - 34:59
25 - 34:59
25 - 34:59
$5,000
35+
35+
35+
$7,500
911 Emergency Medical Services
Provider Agreenrent Ampex B Page 10 of 12
Provider's late,responses will accrue fines up to, but not cxcecding, the amount of
the allocated first responder funding toy Provider. The liquidated damages amount shall
increase according to the number of minutes the trait is delayed past the mandated
response time.
VIII. PROVIDER FINANCIAL HARDSHIP
If Provider experiences an unusual hardship resulting from the accumulation of
liquidated damages that extends beyond three (3) reporting periods related to the inability
to meet the established response' time performance criteria, and has implemented a
corrective action plan, the Provider may submit a written request for temporary financial
relief to the Contract Manager.
This request must clearly identify the reason for the hardship, a proposed corrective
action plan (must include actions that have already been completed and additional
remedies), and timeline for meeting compliance
At a minimum the request must include how the Medical Priority Dispatching
System (MPDS) has been implemented using the most appropriate resource for the call
type; how non - paramedic units have been used on calls classified as Alpha and Bravo;
and the reason that Provider has not been able to arrive on the scene in accordance with
the established response time criteria.
Requests must be received in writing within fifteen (15) days after the close of the
calendar month. Requests not submitted within fifteen (15) days afterthe close of the
calendar month.will not be considered. The Contract Manager will review the request
and provide a disposition within thirty (30) business days.
IX. MONTHLY NON - COMPLIANCE
Ninety percent (90 %) response time compliance in each dispatch classification as
adjusted for exemptions shall be considered compliant with this Agreement.
The Provider shall be deemed in material breach of contract if the Provider fails to
meet the response time requirements for at least 90% o of responses each month for three
consecutive months or for four months in any 12 month period. A material breach of
contract may result in termination of the ability to participate in the first responder
funding program and may result in the forfeit-Lire of first responder>funding.
X. INCENTIVE FOR SUPERIOR RESPONSE TIME PERFORMANCE
For every monthly reporting period in which Provider's compliance with response
time requirements exceeds 95% for each response time priority classification no per
minute liquidated dam_ ages shall accrue for the monthly reporting period. All liquidated
damages for per call response times shall be forgiven for any month in which Provider
meets or exceeds 95 %compliance with response time performance standards.
911 Emergency Medical Services
Provider Agreement Annex B Page 11 of 12
X1. REMEDIES
If circumstances constituting a.material breach as set forth above are determined to
exist, and the Provider fails to cure such breach, the County shall. have all rights and
remedies available at law or in equity under the contract, including termination of the
Agreement, The County may pursue one or more remedies, at any time; provided,
however, that pursuing any remedy -shall not be deemed an election of remedies by the -
County precluding the exercise of another remedy by the County,
XIL REQUIRE, D RESPONSE TIME DATA REPORTING
Within thirty (30) calendar days of the close of each calendar month, Provider will
submit a report detailing its response time performance data during the immediately
preceding month (reporting period) in a manner and format acceptable to the County. If a
Provider fails to provide the report, damages of $250.00 per -day or portion thereof, may
be.levied by the County.
Once a CAD to CAD link has been established that provides data directly to
FirstWatch, the Provider shall provide to the County daily response time performance
data in a format approved by the County, transmitted each day.
XIII. , PAYMENTS FOR DAMAGES
The total amount of damages will be deducted from the payment due to the
Provider and will be deposited into the EMS Trust Fund.
XIV. APPEAL OF DECISION
In the event that Provider disagrees with the determination by the Contract Manager
related to appropriate use and/or issuance of penalty, a petition may be made'to the
Contract Administrator within 30 business days of receipt of Contract Manager's
decision:
The petition must be submitted in writing and contain the basis for the appeal, any
appropriate evidence, and requested remedy.
The Contract Administrator or delegate may request additional information or base
a decision on materials that have been provided by the Provider and EMS Agency staff.
The decision of the Contract Administrator shall be final.
911 Emergency Medical Services
Provider Agreement Annex 13 Page 12 of 12
DELEGATIC 'OF AUTHORITY COV :SHEET
TO BE COMPLETED BY DEPARTMENT /AGENCY
Department Submitting: Public Health Department Fiscal Year: 2012
Board Meeting Date and Agenda Item # when Delegation of Authority was approved: 4/05/2011 422
Contractor's Name: City of Gilroy Amount of contract is? TBD
What is the maximum amount of the Delegation of Authority? $ 5,000,000.00
What is the end date of the Delegation? July 1, 2016
How much has been approved by Contract(s) to date?
(Add up the total amount of all contracts under this Delegation)
Is the insurance requirement current on the online Insurance Compliance System? Yes ® No ❑ NA[—]
If no, please explain:
Copy of the Executive Summary on the selection process is attached Yes ❑ No ❑ NA
Contact Name: Roya Rousta Contact Number: (408) 792 -5108
Processing Requirements (Specific instructions to the OBA Analyst for distribution of approved copies):
Date Needed: asap Comments: Please note, two originals to sign. Thank you.
TO BE COMPLETED BY COUNTY COUNSEL, OBA ANALYST, AND OFFICE OF THE
COUNTY EXECUTIVE:
i
Approved by County Counsel for forth and legality Yes �' No ❑
Recommended for Approval by OBA Yes [)kNo ❑
Approved by Office of the County Executive Yes [E-No ❑
County Counsel Comments:
OBA Comments:
)ffice of the County Executive Comments:
Noma /nota
Upon execution of agreement, forward a copy and any subsequent amendments) to: delepationsna,cob.sccLov.ora,
together with the delegation of authority transmittal. Department retains original copy of agreement on file.
Last updated: April 2008
BOS Agenda Date :April S, 2011
PH03 040511
Prepared by: Josh Davies
EMS Section Manager
Reviewed by: Per Schenck
Interim EMS Director
DATE: April 5, 2011
TO: Board of Supenlisors
FROM:
Dan Peddycord, RN, MPAIHA
Public Health Administrator
SUBJECT: Resolution Delegating Authority to Execute Emergency Medical Services
Provider Agreements with Santa Clara County Fire Departments /Districts
RECOMMENDED ACTION
Adopt Resolution delegating authority to Public Health Director, or designee, to negotiate,
execute, amend, terminate, and take any and all necessary or advisable actions relating to
contracts and contract amendments with fire departments (cities and districts) authorizing
operation in the Santa Clara County Exclusive Operating Area for EMS response to 911 calls
for period July 1, 2011 through July 1,2016, following approval by County Counsel as to
form and legality, and approval by the Office of the County Executive. Delegation of
authority shall expire on July 1, 2016. (Roll Call Vote)
FISCAL IMPLICATIONS
There is no negative impact to the General Fund as result of this action.
Board of Supervisors: Mike Wasserman, George Shiraka%va, Dave Cortese, Ken Yeager, Liz Kniss
County Executive: Jeffrey V. Smith
BOS Agenda Date :April 5, 2011
Participating fire departments /districts are eligible for up to $5M (total amount available for
all departments combined) in First Responder Funding from the County contracted 911
ambulance service provider (Rural/Metro) upon meeting various performance standards
determined and monitored by the EMS Agency. This fund will be held by the ambulance
service provider (Rural /Metro). The EMS Agency will authorize invoices against the fund
upon determining that certain performance requirements have been met by a fire department
provider. Departments /districts that do not meet the established performance criteria will
realize a reduction in the amount that they receive each month. The amount of deduction is
then placed into the Emergency Medical Services Trust Fund for projects authorized by the
Board of Supervisors.
The amount of liquidated damages (fines) is currently being refined with the assistance of the
County Fire Chiefs Association and remains an important element of incentive performance
for call time response and reporting. Performance exceptions related to the fire department
include a provision that all liquidated damages are waived if they achieve 95% or better
response time performance compliance per- month, a provision carried over from the existing
agreement. When liquidated damages apply, they are deduced from a department's first
responder funding allocation.
Performance requirements and liquidated damages related to fire department use of the STAR
Car emergency ambulance are also included in these agreements.
CONTRACT HISTORY
In December of 2010, the Board of Supervisors approved the contract with Rural Metro of
California (Rural /Metro) to provide paramedic ambulance services in the County Service Area
(exgluding the City of Palo Alto and Stanford Lands) beginning July 1, 2011. These
agreements codify roles and responsibilities between the EMS Agency and fire departments.
In the new agreement, fire departments will contract directly with the County in order to meet
Health and Safety Code requirements identified in Section 1797.204 and also to enable the
fire departments to participate in First Responder Funding that is provided by Rural/Metro
through their contract with the County.
In regard to first responder funding, annexes to the Agreement between the County (Public
Health/EMS) and the City (Fire Department), detail various performance standards that must
be met by the fire department in order to receive first responder funding allocations directly
Board of Supervisors: Mike Wasserman, George Shirakawa, Dave Cortese, Ken Yeager, Liz Kniss 2
County Executive: Jeffrey V. Smith
BOS Agenda Date :April 5, 2011
from Rural/Metro. This occurs after the EMS Agency has verified compliance with the
established performance standards. The requested term of these agreements match the five (5)
year term of the agreement between the County and Rural /Metro.
Currently, fire departments are authorized through a subcontract with American Medical
Response (under contract to the County) to provide paramedic level services and for the
receipt of first responder funding. The revised agreement construction facilitates a direct
relationship between the County, as the regulatory authority, and the fire departments. The
fire departments must continue to operate under the standards prescribed in the agreement
between the County and Rural /Metro (operation within the Santa Clara County Exclusive
Operating Area), but are not accountable to a private vendor (Rural/Metro).
The City of Palo Alto has not previously held an agreement with the County nor has the
NASA/AMES Fire Department which provides services to Moffet Field. These agreements
will differ from the others as the City of Palo Alto maintains additional rights as a Health and
Safety Code Section 1797.201 entity and NASA/AMES has federal exclusivity. The EMS
Agency will continue to work with both organizations to execute agreements. Neither entity,
however, will receive funding from the County's agreement with Rural /Metro. It is likely that
these two agreements will not be executed by July 1, 2011; however no negative impacts are
expected as a result.
Additionally, Section 1797.201 of the Health and Safety Code (among other related sections)
is currently under review. Changes in statute and/or the addition or modification of regulations
may change required provisions of the agreement with the City of Palo Alto. However, these
changes are likely to benefit both the County and City of Palo Alto as additional clarity is
expected to be added to the existing statue. Section 1797.201 establishes Palo Alto as its own
Exclusive Operating Area. At the most basic level this means that Palo Alto must provide
services at the same level or better than it provided prior to 1980 (San Bernardino v. City of
San Bernardino, 15 Cal. 4th 909 (1997) (the "San Bernardino decision'), and Valley Medical
Transport v. Apple Valley Fire Protection District, 17 CalAth 747 (1998) (the "Apple Valley
decision'). Additionally, the Appellate Court decision in City of Petaluma v. County of
Sonoma, 12 Cal. AppAth 1239 (1993) (the "Petaluma decision'). In practical terms this means
that Palo Alto provides its own paramedic ambulance services. Palo Alto, however, must still
adhere to Santa Clara County Prehospital Care Policy.
REASONS FOR RECOMMENDATION
Delegation is being requested for these agreements due to the complex nature of negotiating
Board of Supervisors: Mike Wasserman, George Shiraka%va, Dave Cortese, Ken Yeager, Liz Kniss 3
County Executive: Jeffrey V. Smith
BOS Agenda Date :April 5, 201 I
one set of performance standards and associated penalties (liquidated damages) that are
commonly acceptable to both the EMS Agency and all municipal fire departments and
districts which participate in the First Responder Fund. In addition, delegation of signature
authority provides the EMS Agency with the ability to finalize contracts with each of the
various municipal and district fire department which each have different time lines and
processes for endorsing these agreements. For instance, it is possible that the County may
need to negotiate an interim agreement with the City of San Jose, or another city, to allow the
city the time necessary to evaluate implementation of the final agreement. This delegation
would provide the authority for such an agreement.
Delegation of authority is requested for a number of specific reasons.
• Seven agreements with fire departments (cities /districts) are to be executed by June 30,
2011 in order to synchronize with the start of the Rural /Metro contract. These
agreements afford the ability of the fire departments to continue paramedic level
services and to enable them to access first responder funding.
• Two agreements (City of Palo Alto and NASA/AMES) will not need to be executed by
June 30th.
• It is anticipated that each city may request modifications to the template agreement.
County Counsel's Office and city attorneys will need time to work through various
modifications that will not alter the scope of agreement.
• Each city /district will need to process the agreements through their elected officials and
stakeholder groups.
Section 1797.204 of the Health and Safety Code states that the local EMS agency shall plan,
implement, and evaluate an emergency medical services system, in accordance with the
provisions of this part, consisting of an organized pattern of readiness and response services
based on public and private agreements and operational procedures. The written agreement
specifies the scope of services to be provided by the fire department provider and County, and
authorizes the fire department provider to utilize paramedics to deliver those services as part
of an integrated Countywide EMS System.
In part, execution of this agreement will enable the fire department to provide paramedic level
services and will codify the authority of the County EMS Medical Director as the medical
control authority that permits Emergency Medical Technician (EMTs) and paramedic clinical
care practice in the County.
Board of Supervisors: Mike Wasserman, George Shiraka va, Dave Cortese, Ken Yeager, Liz Kniss 4
County Executive: Jeffrey V. Smith
BOS Agenda Date :April 5, 2011
In addition, fire departments that operate within the Santa Clara County Exclusive Operating
Area (excluding the City of Palo Alto and NASA/AMES) are eligible for funding provided by
Rural/Metro.
The provider agreement consists of a "master" agreement which addresses Health and Safety
Code Section 1797.204 provisions supported by annexes that detail performance criteria for
the use of fire department ambulances (City of San Jose, Santa Clara, and Gilroy only) and/or
first responder funding. Departments may choose the option to participate in the provision of
emergency ambulance service support (formally known as "STAR" units or Supplemental
Transport Ambulance Resources) when the County - contracted ambulance provider requires
assistance or if the department wishes to access available first responder funding. If fire
departments choose not to participate in either emergency ambulance support and/or first
responder funding, then only the "master" agreement will apply.
�.Xsjxf F MIT MK
In April of 2009, the Health and Hospital Committee and Board of Supervisors approved the
development of a Request for Proposals (RFP) for 911 Ambulance Services by the EMS
Agency. Shortly thereafter the EMS Agency began a series of workshops to build an RFP
cooperatively with the fire departments. The EMS Agency provided a "boilerplate"
document that eventually became the RFP that was authorized by the Board of Supervisors.
In September of 2010, the EMS Agency began to develop the EMS provider agreement and
annexes cooperatively with the fire departments. Another "boilerplate" document was
provided by the EMS Agency and then the content was refined through a series of workshops
(11 as of March 8th).
CONSEQUENCES OF NEGATIVE ACTION
If approval is not authorized, the fire departments /districts may not have an executed
agreement that authorizes their provision of paramedic and EMS services or affirms
performance standards that enable the departments /districts to receive first responder funding
through the County's agreement with Rural /Metro.
ATTACHMENTS
Board of Supervisors: Mike Wasserman, George Shirakawa, Dave Cortese, Ken Yeager, Liz Kniss 5
County Executive: Jeffrey V. Smith
BOS Agenda Date :April 5, 2011
• Delegation of Authority for Agreements w/Fire Departments for 911 Services
Board of Supervisors: Mike Wasserman, George Shirakawa, Dave Cortese, Ken Yeager, Liz Kniss 6
County Executive: Jeffrey V. Smith
RESOLUTION NO. '�2 O t
RESOLUTION OF THE BOARD OF SUPERVISORS
OF THE COUNTY OF SANTA CLARA
DELEGATING AUTHORITY TO PUBLIC HEALTH DIRECTOR TO EXECUTE
AGREEMENTS WITH VARIOUS FIRE DEPARTMENTS AUTHORIZING
OPERATION IN THE SANTA CLARA COUNTY EXCLUSIVE OPERATING
AREA FOR EMERGENCY MEDICAL SERVICES RESPONSE TO 911 CALLS
WHEREAS, Health and Safety Code Section 1797.204 states that the local EMS
agency shall plan, implement, and evaluate an emergency medical services system,
consisting of an organized pattern of readiness and response services based on
public and private agreements and operational procedures;
WHEREAS, the Board of Supervisors has designated the Santa Clara County
Public Health Department's Emergency Medical Services Agency as the County's
local EMS agency pursuant to Section 1797.200 of the California Health and Safety
Code;
WHEREAS, the County intends to enter into agreements with various fire departments
(cities and districts) for the purpose of authorizing operation in the Santa Clara County
Exclusive Operating Area for EMS response to 911 calls;
WHEREAS, the "Exclusive Operating Area" agreement specifies that fire departments
will contract directly with the County in order to meet Health and Safety Code
requirements identified in Section 1797.204;
WHEREAS, fire departments may be able to participate in First Responder Funding
that is provided in the `Exclusive Operating Area" agreement if various performance
standards are met;
WHEREAS, the Board of Supervisors may delegate contracting authority to County
officials, and has done so from time to time as deemed necessary and in the interest of
the County;
Resolution Delegating Signature Authority
For Agreements with Fire Departments (Cities and Districts)
For EMS Response to 911 Calls Page 1 of 2
APR 0 5 2011
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors delegates
authority to the Public Health Director or designee, to negotiate, execute, amend,
terminate, and take any and all necessary or advisable actions relating to contracts and
contract amendments with fire departments (cities and districts) authorizing operation in
the Santa Clara County Exclusive Operating Area for EMS response to 911 calls for the
period July 1, 2011 through July 1 , 2016, following approval by County Counsel as to
form and legality, and approval by the Office of the County Executive. Delegation of
authority shall expire on July 1, 2016.
PASSED AND ADOPTED by the Board of Supervisors of the County of Santa Clara on
A A,,_R, 0 5 2 tom_ by the following vote:
AYES: Supervisors
NOES: Supervisors
CAl'C ESI'r, KNISS, -AI ; UrASS&'Zh4AN, YE.A08R
NONE
ABSENT: Supervisors SHIRAKAIf A
Dave Cortese, President
Board of Supervisors
ATTEST:
Maria Marinos
Clerk of the Board of Supervisors
APPROVED AS TO FORM AND LEGALITY:
C�U-19 Ll--
JendAr S. Sprinkles
Deputy County Counsel
Resolution Delegating Signature Authority
For Agreements with Fire Departments (Cities and Districts)
For EMS Response to 911 Calls Page 2 of 2