HomeMy WebLinkAboutSanta Clara County Library - Master Cooperative Agreement with GUSD for Joint Use of the Gilroy Public Library
MASTER COOPERATIVE AGREEMENT BETWEEN THE CITY OF
GILROY, SANTA CLARA COUNTY LIBRARY JOINT POWERS
AUTHORITY AND THE GILROY UNIFIED SCHOOL DISTRICT
REGARDING JOINT USE OF THE GILROY COMMUNITY LIBRARY
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This Agreement is made and entered into this ~ day of March, 2003, by and between
the CITY OF GILROY ("City"), a municipal corporation, the SANTA CLARA COUNTY
LIBRARY JOINT POWERS AUTHORITY ("Library"), a joint powers authority duly organized
under the laws of the State of California, and the GILROY UNIFIED SCHOOL DISTRICT
("District"), hereafter collectively referred to as "the parties."
RECITALS
WHEREAS, the City is the owner in fee of a parcel of land, located at 7387 Rosanna
Street, Gilroy, commonly referred to as the "Gilroy Community Library";
WHEREAS, the City constructed and currently leases a 12,800 square foot facility to the
Library to provide library services to the public;
WHEREAS, in order to accommodate increased present and future demands by its
citizens for library services the City intends to construct a new library facility ("Facility") at the
current location, which construction of the Facility shall be referred to herein as the "Project," if
funding is granted from the California Reading and Literacy Improvement and Public Library
Construction and Renovation Bond Act of 2000 ("State Bond Act");
WHEREAS, the District provides educational services to the residents of the City of
Gilroy and other portions of the south Santa Clara County area, and uses library facilities to
augment those services;
WHEREAS, the parties recognize the benefits the District's students will derive from this
Cooperative Agreement;
WHEREAS, the parties desire to cooperate with each other and enter into an agreement
for the purpose of sponsoring and promoting educational programs and library activities at the
Facility;
WHEREAS, the parties desire to establish general guidelines for joint use as well as site
specific requirements for use of the Facility to encourage joint educational programming and
library activities; and
WHEREAS, the public interest, convenience, and necessity will be served thereby;
NOW, THEREFORE, the parties agree as follows:
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1. Joint Library SelVices.
The District and Library will provide certain joint selVices at the Facility. The Library
will operate and manage the Facility and be responsible for providing direct library selVices.
The Library will continue to provide staffing and funding for the overall operation of the
Facility. Library staff is responsible for supelVising and implementing library operations, and
maintaining the interior and exterior of the Facility while the City maintains the grounds.
Library staff is responsible for the management of the Facility. The District will provide
educational support programming for its clients at the Facility, and staff sufficient to implement
these programs. The District will supelVise the programs with staff and volunteers. Funding for
staff and equipment required for the District's educational support programming will be provided
by the District.
2. Roles and Responsibilities.
Each party agrees to assume the following roles and responsibilities in regards to the joint
use and programming at the Facility:
( a) City's General Roles and Responsibilities.
(i) The City will be the owner of the new Facility.
(ii) The City agrees to construct, contingent upon receipt of State Bond Act
funding, a new Facility sufficient to accommodate the joint programming as identified in this
Agreement and any exhibits hereto.
(iii) City will select, hire and oversee a construction manager for the library
Project and will provide oversight of the construction efforts.
(iv) City will coordinate building inspections and approvals for the library
Project.
(v) City will provide volunteer recruitment selVices for joint programming at
the Gilroy Community Library.
(vi) City will promote said joint programmmg m both print and on city
government cable channel.
(vii) City will participate in the Oversight Committee, which is charged with
review, evaluation, and modification of the cooperative project.
(viii) City will oversee library community room bookings including scheduling
and collection of fees.
(ix) City will maintain library grounds.
(x) City will insure, illuminate and maintain parking lots and grounds at the
Facility.
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(xi) City will participate in Jomt public access cable TV network (I-NET,
which is discussed below) and coordinate library access to said network.
(b) District's General Roles and Responsibilities.
(i) The District shall provide sufficient equipment necessary to maintain the
scope of the programming as outlined in the summary charts of Exhibit A hereto, to include
personal computers and software, including the software necessary for the District to become
part of the Library's countywide online catalog service.
(ii)
programrrung.
The District shall provide library materials necessary for said
(iii) The District shall provide administrative staff time for oversight,
management and evaluation of said programming.
(iv) The District shall provide credentialed teacher time and subcontracted
educational service providers as outlined in Exhibit A to carry out said programming.
(v) The District shall provide student work program participants as outlined in
Exhibit A in support of said programming.
(vi) The District shall recruit and refer student volunteers as outlined m
Exhibit A in support of said programming.
(vii) The District shall provide speakers of interest to target populations,
coordinate and promote their appearances in support of said programming.
(viii) The District shall oversee community education and District family
literacy programs held at the Library.
(ix) The District will participate in the Oversight Committee, which is charged
with review, evaluation, and modification of the cooperative project.
(x) The District shall deliver and retrieve requested library materials to and
from the Library to the District through the Bringing the Library to School program as described
in Exhibit A.
( c) Library's General Roles and Responsibilities.
(i) The Library shall provide and own all library materials used in the
performance of this Agreement, except library materials specified to be provided by District.
(ii) The Library shall operate the Facility.
(iii) The Library will permit use of a portion of the Facility for joint
programming and use by the parties, pursuant to the terms and conditions set forth in this
Agreement, and any operating memoranda adopted by the parties.
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(iv) The Library agrees to comply with all state and federal requirements,
including any imposed by the State Bond Act and regulations promulgated thereunder, in the
operation of joint use and programming.
(v) The Library shall dedicate portions of the Facility to District use for joint
programming as further described in Exhibit A.
(vi) The Library shall maintain the building interior including dedicated
spaces.
(vii) The Library will participate in the Oversight Committee, which is charged
with review, evaluation, and modification of the cooperative project.
(viii) The Library shall provide administrative staff time and attention for
oversight, management and evaluation of said programming.
(ix) The Library shall provide professional staff time including the staff of
Vision Literacy, the library's adult and family literacy program, as further described in Exhibit A
in support of said programming.
(x) The Library shall provide furniture and furniture replacements as outlined
in Exhibit A in support of said programming.
(xi) The Library shall promote and create support materials such as
bibliographies and web lists for said programming.
3. Master Agreement Supplemental Agreements and Addenda.
This Agreement is intended to be a Master Agreement outlining the general parameters of
the joint use programming of the Facility. As needed, supplemental agreements, operating
memoranda, and addenda, consistent with the spirit and intent of this Agreement, may be
executed by the parties.
4. Hours of Service.
The Facility's minimum hours of general service for the public and for students are as
follows:
Monday and Tuesday
Wednesday and Thursday
Friday and Saturday
1 :00 p.m. -- 9:00 p.m.
10:00 a.m. -- 9:00 p.m.
10:00 a.m. -- 6:00 p.m.
Joint programming for both of the Homework Centers will be available at a minimum
during the following hours:
Monday through Thursday
Saturday
3:00 p.m. -- 5:00 p.m.
10:00 a.m. -- 1:00 p.m.
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The Alternative Schools Room will be available:
Monday through Thursday
Friday and Saturday
10:00 a.m. -- 8:00 p.m.
10:00 a.m. -- 5:00 p.m.
5. Number and Classifications of Staff Members.
The Public Library Manager and the Assistant Superintendent of Educational Services
will oversee the joint use and programming project. The Library's Adult and Children's
Program Librarians and the Vision Literacy Site Coordinator will implement the program along
with the Alternative Schools Principals. The Library's Teen Services Librarian along with at
least two other adult and children's services librarians will be involved and one library assistant
and other Vision Literacy staff District staff will participate as required to implement the
program.
6. Cooperative Proiect Review and Modification Process.
All parties agree to meet regularly and review and evaluate the success of the cooperative
project. The governing Oversight Committee will include the Library's Public Library Manager,
the District's Assistant Superintendent of Educational Services, the School District Librarian, the
City's Community Services Representative, both of the Library's Branch Program Librarians,
the Alternative School Principals, the Site Coordinator for Vision Literacy, one non-voting
Alternative School student and one parent. The Oversight Committee will oversee program
review and modification, coordinate program activities and oversee the recruitment of
volunteers. The composition of the Oversight Committee may change as the cooperative project
evolves in response to the changes in needs.
City, Library and District agree to participate in scheduled meetings of administrative
staff at least on a biannual basis to discuss issues arising from the performance of this
Agreement. Any party may suggest review and modification of the provisions of the Agreement
during these meetings or at any other time. Combined staff will prepare an annual report
describing the activities and plans of the cooperative project to be presented at the beginning of
the District's calendar year to the City Council, District Board and Library's Joint Powers
Authority.
The Oversight Committee will regularly monitor joint program activities and evaluate its
successes and failures. The Oversight Committee will develop methods for collecting feedback
from the District, students, parents and the community about the program. As community and
student needs change, the Oversight Committee will change the program to respond.
7. Use of Volunteers.
The Library, including the volunteer-based Vision Literacy program, the City and the
District will recruit and train volunteers to support the homework help and family literacy
activities for this program. Efforts will be made to recruit volunteers from both the community
at large and the student population, especially for the Homework Centers. The Oversight
Committee will coordinate program activities and the recruitment of volunteers.
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8. Proiect Location.
The Facility will be located at 7387 Rosanna Street, Gilroy, California.
9. Inapplicability of Field Act.
The Field Act does not apply to this project because the Facility in which the proposed
programs will be carried out is not located on school property, nor does the Facility provide
space for required educational purposes for more than 24 pupils enrolled in grades K-I2 at any
one time.
10. Ownership of Site and Improvements on City Property.
The Facility and the land upon which it is situated and all improvements constructed,
erected or installed by the District or the City at the Facility, no matter how affixed or attached to
the land, shall be, and at all times remain, the property of the City. The Lease shall govern the
Library's obligations to City in this regard. Ownership of furnishings, equipment and library
materials shall be in accordance with paragraphs 2(b) and 2( c) herein.
11. Sources of Funding:
Sources of funds for the construction of the Gilroy Community Library building:
State Bond Grant (65% of project costs).
City (35% of project costs). The City's matching share will be derived from
Library Impact Fees, which the City currently is collecting from developers, and
General Fund funds.
Sources of funds for the operation of the Alternative Schools Room:
District (all staff including subcontracted educational service providers &
supplies).
Library (furniture purchase, furniture & building maintenance).
Sources offunds for the operation of the two Homework Centers:
City (volunteer recruitment, publicity).
Library (professional staff, materials, volunteer and on-site student work program
supervision) .
District (volunteer recruitment and referral, student work program coordination
and supervision, student volunteer recruitment).
Sources of funds for the Speakers and Adult Education programs:
City (written and cable publicity, staff and software for booking community
room).
Library (space, maintenance, setup and breakdown).
District (professional staff, honoraria, coordination, publicity).
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12. Maintenance of Facilities and Equipment.
(a) In accordance with the lease currently in existence under which the City leases
real property to the Library, Library shall provide janitorial and maintenance for the Facility,
including any fixtures. Library shall also provide maintenance and repair for any equipment or
supplies owned by Library.
(b) District shall maintain and repair all equipment owned by the District, including
but not limited to instructional equipment.
13. Term of Agreement.
( a) Consistent with the provisions of California Education Code Section 19999 and
Title 5, California Code of Regulations section 20440 Appendix 2, the term of this Agreement
shall be twenty (20) years. The parties understand that this represents a twenty (20) year
commitment to provide cooperative joint use as described in this Agreement, subject to
continued availability of funding sources, following completion of the Project.
(b) The parties agree that, pursuant to California Education Code Section 19999 and
Title 5, California Code of Regulations section 20440(e)(3)(G), the Facility shall be dedicated to
public library direct service use for a period of forty (40) years following completion of the
Project, regardless of any other operating agreements entered into by each respective party for
library services with other jurisdictions or parties.
14. Indemnification.
In lieu of and notwithstanding the pro rata risk allocation that might otherwise be
imposed between the parties pursuant to Government Code Section 895.6, the parties agree that
all losses or liabilities incurred by a party shall not be shared pro rata but instead the Library,
District, and City agree that pursuant to Government Code Section 895.4, each of the parties
hereto shall fully indemnify and hold each of the other parties, their officers, board members,
employees and agents, harmless from any claim, expense or cost, damage or liability imposed for
injury (as defined by Government Code Section 810.8) occurring by reason of the negligent acts
or omissions or willful misconduct of the indemnifying party, its officers, employees or agents,
under or in connection with or arising out of any work, authority or jurisdiction delegated to such
party under this Agreement. No party, nor any officer, board member, employee or agent thereof
shall be responsible for any damage or liability occurring by reason of the negligent acts or
omissions or willful misconduct of the other parties hereto, their officers, board members,
employees or agents, under or in connection with or arising out of any work, authority or
jurisdiction delegated to such other parties under this Agreement.
15. Insurance.
(a) Library's Insurance. Library shall comply with all insurance requirements under
its lease with the City. Library agrees to add District and City, and their officers, volunteers and
employees, as additional insureds for general liability coverage.
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(b) District's Insurance. District shall obtain and furnish copies of liability insurance
to City and Library covering personal injury and property damage arising out of its activities at
the Facility. All insurance required by this Agreement shall be carried by insurance companies
admitted to do business in California and shall name as additional insured City and Library, their
elected officials, officers, employees, agents and representatives. All policies shall contain
language to the effect that: (1) the insurer waives the right of subrogation against the other
parties and their elected officials, officers, employees, agents, and representatives; (2) the
insurance shall be primary noncontributing; and (3) the insurance policy shall not be canceled or
materially changed except after thirty (30) days' notice by the insurer to the other parties by
certified mail.
(c) Workers' Compensation Insurance. District and all its subcontractors, if any,
shall maintain Worker's Compensation Insurance as required under California law.
(d) Insurance Amounts. District shall maintain comprehensive, broad form, general
public liability and automobile insurance against claims and liabilities for personal injury, death,
or property damage, providing protection of at least $1,000,000 for bodily injury or death to any
one person for anyone accident or occurrence and at least $1,000,000 for property damage
occurring on its property or at the Facility.
(e) Self Insurance. Library participates in the County of Santa Clara's self insurance
program, and shall provide all the insurance required of Library in this paragraph 15 through the
County's self insurance program.
16. Integration: Amendment: Severability.
(a) Entire Agreement. This Agreement and its written addenda and written
amendments constitute the entire promises, terms, conditions and understandings between the
parties.
(b) Amendments. No amendment or addenda hereto shall be of any force or effect
unless in writing and signed by the parties.
( c) Severability. The provisions of this Agreement are severable, and if any
provision is invalidated or found to be unenforceable by a court of competent jurisdiction, the
remaining provisions shall remain in full force and effect, unless enforcement of those remaining
provisions would be unreasonable or inequitable under all the circumstances or would fiustrate
the Agreement's purpose.
17. Venue.
Should any dispute arise under this Agreement which results in legal action, jurisdiction
and venue shall be exclusively in the Superior Court of Santa Clara County, California, or, as
appropriate, in the federal district court for the Northern District of California in San Jose.
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18. Relationship of the Parties.
The parties hereby agree that their relationship shall be that of joint users of the Facility
described in this Agreement, or its successor documents, and in no event shall this Agreement be
construed as creating a master/servant relationship or agency/principal relationship, or any joint
powers authority pursuant to California law.
19. No Third Party Beneficiaries.
This Agreement shall not be construed or deemed to be an agreement for the benefit of
any third party or parties, and no third party or parties shall have any claim or right of action
hereunder for any cause whatsoever.
20. Counterparts.
This Agreement may be executed and delivered in counterparts, each of which so
executed and delivered shall be deemed to be an original and all of which shall constitute one
and the same instrument.
SANTA CLARA COUNTY LffiRAR Y
JOINT POWERS AUTHORITY:
GILROY UNIFIED SCHOOL DISTRICT:
By:'71;L~ ~
Melinda Cervantes
County Librarian
Dated: /J!~ oU!>) ~
,
Dated:
~/W/d'
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APPROVED AS TO FORM:
Byj~U&;
Kathryn . Berry
Deputy County Coun~ ~~! ~bO 3
By: p~ M~l~~
Patricia McKernan / /
Attorney, Kay &. Stevens ~ ~ 0 b~
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Dated:
3/7-Q5
ATTEST: ...J/--
BY:~~}~0
Rhond~ Pellin
City Clerk
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APPROVED AS TO FORM:
By: /~WL
Linda Callon
City Attorney
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EXHIBIT A
Cooperative Programs Description
The City, District and the Library will work together to address the needs of Gilroy students
and their families through extensive use of library spaces for joint programming, tutoring and
other activities. While the Alternative Schools Room is a designated space for use by the
District, other spaces including the Community Room, Multi-use Room, Training and
Orientation Room and the Homework Centers will also be used extensively for this
cooperative venture.
This cooperative program will be governed by the Oversight Committee as described in
paragraph 6. The Oversight Committee will meet monthly in the first year and then at least
quarterly thereafter to oversee program review and modification, coordinate program
activities and oversee the recruitment of volunteers. The composition of the Oversight
Committee may change as the cooperative project evolves in response to changing needs.
City, Library and District administrative staff will meet at least on a biannual basis to discuss
issues arising from the performance of this Agreement. Any party may suggest review and
modification of the provisions of this Agreement during these meetings or at any other time.
Combined staff will prepare an annual report describing program activities and the future
plans of the cooperative project to be presented at the beginning of the District's calendar
year to the City Council, District Board and Library's Joint Powers Authority.
The Oversight Committee will regularly monitor joint program activities and evaluate the
joint program's successes and failures. The Oversight Committee will develop methods for
collecting feedback from the District, students, parents and the community about the
program. As community and student needs change, the Oversight Committee will change the
program to respond.
Subcommittees to study and develop other projects will be formed as needed and may
include other staff, students and parents outside of the Oversight Committee.
. City, Library and District plan the following cooperative programs for the Facility:
1. The Alternative Schools Collaborative Library Service.
The 2002 federal No Child Left Behind Act mandated that schools make
supplemental education services available to students in their low performing
schools. The Alternative Schools Collaborative Library Service program would
provide space and support for tutoring and parent and family literacy programs
especially during afterschool, evening and weekend hours.
Overall, one third of the District K-12 student population is currently classified as
ELL (English Language Learner). Only 10% of ELL students are at or above
grade level and 25% of the non-ELL students are two to three years below grade
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level. Other testing confirms low academic performance among students in the
District.
About 300 at-risk students, grades 7-12, are currently enrolled in the Alternative
Schools of the Gilroy Unified School District including Mt. Madonna
Continuation High School, Oasis (Independent Study Program), Community Day
School, and Adult Education. Many of the students in these programs have
attendance, behavior or academic performance problems.
The Alternative Schools are designed to meet the varied needs of at-risk students.
Students at Mt. Madonna Continuation High School for the most part have a
history of academic failure or have experienced a life-changing event that has
caused them to fall behind in school credits, such as pregnancy or catastrophic
illness. Community Day School is an alternative offered in lieu of expulsion to
some students in grades 7 to 10. Most of the students at OASIS Independent
Study are in 11th or 12th grades, and the program is designed to enable students
to catch-up with others with individualized help. Older students who choose to
leave school before matriculation are able to continue their education within the
school district through the Adult Education program, and many parents of
students in the Alternative Schools and Adult Education program also attend
Adult Education programs. The Community Based Education Training (CBET)
program which provides free English language instruction to parents and other
adults in the community currently enrolls 400 students and has a long waiting list.
Many of the students do not have space in their homes to study and do not have
access to computers and other equipment. The principals ofMt. Madonna and the
Oasis note that many of the students in the Alternative Schools relate that they
have nowhere to go after they leave the school each day. The students would
benefit from flexibility in the library's hours to include evenings and Saturdays to
allow them to access educational resources. Access to a space in the library for
study, support and access to computers and other services, would extend out into
the community the support the schools provide for these students.
District staff and volunteers will meet with these students and their families at the
library to provide tutoring, guidance, family literacy programs and other services.
The District Parent Involvement Coordinator will coordinate services and
programs for parents and families. A collection of tutoring materials will be
housed in the Alternative Schools Room, and up to ten computers will be
available with access to school assessment and literacy software as well as other
resources. The staff of the Vision Literacy program, the Library's adult and
family literacy program, and the Adult and Teen Services librarians will work
together with the District to serve these students and their families. The Vision
Literacy program has its own space in the library and it is expected that adult
family members and older students may use its literacy and ESL (English as a
Second Language) services.
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In addition, the District may schedule and use the Alternative Schools Room and
other library facilities to provide supplemental educational services to related
District programs including preparatory classes and tutoring for the California
High School Exit Examination (CAHSEE) through Adult Education, Parent
University classes to train parents in homework help strategies, Children and
Families First (preschool - K) parent education classes funded by the 21 st Century
After School grant, and Parent Involvement classes funded through Title I funds.
Tutoring and other educational services in these programs are provided by the
District through the use of subcontracted service providers.
The creation of the Oversight Committee, which includes staff from the City,
Gilroy Community Library and the District, and at least one student and parent,
will encourage ownership in the program. Participation in the Student Work
program, described below, by Alternative School's students would strengthen
their ties to the library and the community.
2. Homework Centers.
Designated shelving with distinctive signage will house a collection of general
resources and materials for current homework assignments in the Children's and
Teen Areas of the library. The two-place workstations in the Children's Area will
allow children to use the computer together with their parents or with their
siblings or their peers.
. Children's Room: Homework Center will include six sections of shelving for
display of resources for school assignments. There will be four library
computer workstations, each with two seats, and these may be augmented
with up to two District computer workstations.
. Teen Area: Homework Center will include six sections of shelving for display
of resources for school assignments and three computers. This Homework
Center will be located in close proximity to the library's public access
computers.
These homework centers will establish an atmosphere of learning and will be
available to all library patrons as well as those families with students in the
Alternative Schools. By placing these centers in the library and not in a separate
room, they will be available to all, and will encourage the use of the general
collection. Library staff has observed that families and students use computers
and library resources together in this less structured and informal way which
allows for individual exploration.
Library staff will partner with teachers from the District and other educational
programs in the community to serve the ongoing study needs of Gilroy students.
Plans to post student assignments on the Web are currently under development at
the District. A Homework Assignment Development Committee will be formed to
coordinate the efforts to provide and develop homework resources on the Web.
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The Committee will include District and library staff including the webmasters
from both the District and the library. In addition, the library staff will select and
display library materials related to homework needs and create bibliographies of
resources including Web links which will be posted to the library Web page or
linked to the District' s Web page. Students on the Student Work Programs as
described below may be assigned to this program.
The City, District and Library, including Vision Literacy personnel, will recruit
volunteers to help students and their families use these resources. Qualified and
age appropriate participants in the student work program as described below may
be trained to assist in the Homework Centers or may assist in maintaining the
library' s Web page.
3. Bringing the Library to School.
Any student or teacher with a valid Santa Clara County Library card will be able
to access the Library catalog from a designated web-accessible school district
computer at a school location. The student can search the Library catalog, place a
hold on a title and when the item is available, it will be delivered to the school site
for the student.
The Gilroy High School Library, and two Alternative Schools, Mount Madonna
Continuation High School and Community Day School, will install Library
software on one school computer at each location to allow students to place holds
on Library materials to be filled by Library staff.
District staff will deliver, distribute and retrieve items and return them to the
library. Existing library loan periods and lending policies will apply. The
delivery system will expedite the exchange of resources between the two libraries
and open another level of communications between the Facility and the District.
This will help students who are unable to get to the library.
Applications for library cards will be distributed to students at the Gilroy High
School and the Alternative Schools during Library Awareness Project orientations
as described below.
4. District Use of the Gilroy Community Library.
In 1971, the City and the District established a cooperative use agreement for joint
use of recreational facilities. The Library Community Room may be reserved and
used by the District and the City without the usual fee. The District will also have
access to the Library's Training and Orientation Room for group training sessions
especially for parents and in-service training for teachers. The library staff will
coordinate use of the library's Training and Orientation Room and Multi-use
Room by the City and the District. The City will provide staff and software to
book the Library Community Room just as it currently coordinates the use of the
other Civic Center facilities including spaces in the Senior Center and in the
future, the new Police Station.
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5. Cultural Programs.
The City, District and the Gilroy Community Library often have partnered
together and with other organizations to bring or sponsor cultural programs to the
community. For programs such as the popular Day of the Dead celebration,
participation is community-wide including local businesses and organizations,
students and teachers, artists, musicians and performers, and other individuals
who wish to share their talent and resources. The City, District and the Library
will continue to seek opportunities to sponsor joint cultural programs including
speakers, exhibits and events in the library spaces and other City facilities.
6. Library Awareness Protect.
In addition, the library staff and the District will establish cooperative programs to
build awareness of library resources and services among principals, teachers, and
parents through in-service training opportunities, staff and parent meetings, email,
and school newsletters. As appropriate, the City will also promote its own
services and activities through these same vehicles and will promote library
services through its bulletins and government access cable-TV channel.
7 . Word Processing Equipment.
The Library will purchase a minimum of ten AlphaSmart 3000 machines for the
use of students and the general public to extend access to computers or other
equipment for home and in-library use. The AlphaSmart machines may be
checked out from the library with a valid library card. These durable and light-
weight machines are currently used in District schools and are familiar to its
students. They will offer a portable way for students to use word processing and
collect data for assignments and other uses.
8. Student Work Programs.
In order to encourage interest in library and information sciences, the Library and
the District will establish two student work programs so that interested and
qualifYing high school students may gain work experience at the Gilroy
Community Library for one or more semesters. The library staff will provide
training and work experience as well as a structured program introducing the
student(s) to the philosophy of public library service and a behind-the-scenes
overview of how a library functions. Recruitment for these programs will be
especially encouraged among students from the Alternative Schools. Promotion of
the program will be done in the schools.
Through the Library Page Internship program, the student will become a
temporary library employee for six months and up to twelve months. Through the
District Student Work Experience program, the student may earn school credits
for working at the library for one or more semesters.
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To qualifY for the Library Page Internship or the Student Work Experience
programs, all interested students must pass the Library Page Test with a score of
80% or higher. Qualifying applicants will be interviewed by library supervisory
staff Individual student skills, abilities, and interests will be taken into account.
One or two student interns will be hired each year with funds from the library's
personnel budget. All employee standards and rules will apply to the student
intern. In the Student Work Experience program, the student will work with a
District Student Work Experience advisor and on-site supervision will be
provided by a library supervisor. The library staff will comply with the
established requirements and procedures of the District's Student Work
Experience program but will reserve the right to release a participant at anytime if
work and behavior standards are not being met. Student evaluations will be
performed at regular intervals jointly by the District Student Work Experience
advisor and the library supervisor. All Library employee standards and rules will
apply to the student.
Typical tasks for the student workers would be the discharging, shelving and
sorting of library materials. Students with the appropriate skills, abilities, and
interests would be trained to assist in the Homework Centers or to assist with
maintaining the homework links on the library's Web page. Supervision in the
library will be done by a member of the library supervisory staff or the library
professional staff.
The plan is that some of the students who partIcIpate in this program will
eventually apply for career employment at the Library. Unemployment is high in
Gilroy, and this program would offer various students early job experience and
some possibilities for their futures.
9. Cable-TV Network and Broadcasts.
!NET (Institutional Network), a joint project through Charter Communications,
the local cable television provider, will connect more than 50 locations including
the Gilroy Unified School District schools, Gavilan College, Gilroy Community
Library, City administrative offices, and other governmental and educational
facilities in Gilroy, Hollister, and San Juan Bautista. These locations will be able
to share resources and information. For instance, librarians can tape book talks
and these can be broadcast as needed to the classroom. In addition, volunteers
from Community Media Access Partnership (CMAP), a non-profit public
education and government access media center, will use the Training and
Orientation Room or the Alternative Schools Room to train students and
volunteers on public broadcasting using CMAP and District equipment through
the library's !NET connection. The students will be trained to participate in the
broadcasting of the District's School News on the !NET channel.
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10. Community-wide Family Literacy Celebration.
A community-wide program to promote family literacy will be planned in time to
celebrate the opening of the new library facility and future District programs.
Community Read-Aloud or Read-One-Book events will involve the local media,
businesses, agencies, groups, churches and diverse communities. Initial
discussions were started at a Fall 2002 Chamber of Commerce Business and
Education Committee meeting.
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