HomeMy WebLinkAboutSanta Clara County - Recycling and Waste Reduciton Technical Advisory Committee, ,
AGREEMENT
CREATING 0REAT lNG1HE-d N 61A
AA COUNTY
RECYCLING I AND W, A S T 5 - REDUCTION
TECHNICAL ADVISORY COMMITTEE
T H I S AG F,,f ig M EN T i t � ffi a d -1 'his -i -;Jk d
0.0.
2013 by ands between #he. COUNTY OF
SANTA btTRA apolitical subdivision MAN& of the. State of
California; CITY OF CAMPBELL,. a f h 0,,St6t f0oftall"f' br H i " ' CITY :OF
WIRE W(NO, a municipal corpQ ion o the of li _f
California, m030Y. , a-.mumicippl
e win.
p.QT,ppT,gkt1pn- P. ��'S of California, Co if orffiO , CITY ff W$ A ic-.ip-@jcprporpt1pn, of ".the
State of Cdlif6-f'-I-"''TOWN:OF'L-OS,,,A-LT�
ppr State of
California, I -,." TOWN. 0 a, municipal ic . ip of Staid di. rhia; CITY OF
OF d .a torpora ion o
Of
�:.c. Johj..Q the S �nja,,�.OM;O'F, 0
0-... .6,r NO. a
municipal ,rp corporation of State
of California, f- CITY OF VQR GA `HJLL,.
ppr,,,p h MOUNTAIN municipal
r-dim. of -1 P,,. of "'C.-OliforNai CITY F: Mp -' E, U
_TA VifAff-a 'in
m __jpjp_ prp.
p pratibn!of
9 0010 State of
tjj,0.:, State; bfCallf fij
CITY OF -PALO ALTO- --t0b"W"'M "J 000
Of 10�,
OF .SAN JO'bit 6f thO� f California, CITY 0 F
c, A hiUnicipa corporation 1 or,
SA 17A"RA, a. h, the i
Q corporation " 0.1 "St of Ca if0r,01 CITY OF
5t, and ip� SUNNYVALE, -a
$ARATOOka �nunlqio.al cq' oiffhe� a 00 California, ` -an 17Y`Q A
corporation n, a-8 _te 10,
nvni QJp 01 corporation pratipp he,
pfc"Olifbirila�
All of the dbbV6-; mentioned entities are. het6ih6ftet collectively r6f6hted to.:-ais ".PARTIES or
Y
individually "PARTY."
RECITALS..
A 14 1989 the, Qgklif6(hi6 Ledisla'tu"te. passed I ed d"'
an ' integrated Waste
Mana . ge . m . ent. Ac t'
kh0_wn:as,,!A8, 939 ":; " (Public Resources Code 8 0
R sour od, 6 _U00, 0 et. tse,o)
requiring Jurisdictions, to divert %of.w t fro.,m disposal by 199,5 '
an d :550% ofwast6
from
b
2000 A
3939 r' pq it_ ed each I
develop and ,pp riodi
c '
ally update
:County Integrated Wp pt Management Plan and an Local Task
Force,
13. 'Prior to. 1002,the.$olid W stpiommmittpeof the Santa Clara O'guntyIntergovemmental
Council advised, the, cities and
the County pn solid .waste ,,and .recycling ,iss'.ue$, The
Technical Advisory : Q omenittpe, also originally 66riveh6d h_t6F&V_. rilfriobtAl
Council, provided technical advice to the Solid Waste CbrnMiMe on solid waste and
riacydljqg issues.
C. On Or about February 1992, the Santa Q..,Iprq Qpunt - a
0- y Board rcl. of Supervisors and the cities -
in ;Santa Clara County designated the: Solid W Committee -of the lhtergoverhtnental
Waste ' -
Cduftff as the AB-939 Task Force for Santa Clara County..
Q. On February 4., 1.992, County the -Santa Clara C hly
Board of Supervisors- replaced the
p
Solid Waste Committee of the Intergovernmental ,C cjlwiththeS
Solid; Waste
Conifnissibn of Santa Clara County ("Cohirlhis$i0n, I in order to streamline the
5/6113 ORIGINAL
TAC MEMORANDUM OF AGREEMENT
decision- making solid waste and recycling s, (Ordinance process on Y_I.ing.jo, issues: ..aqop No. N
are
300;495) The powers and duties Of " Commission "' defined in Chapter XVII,
Division A6 df-the County of Santa ciat'A otdihati66 Code.
E. On December 4, 200I., the Santa. CWra.-C.0,unty Board of Supervisor$ approved-
-Ordinance No N&'3
0655,8 -phangin the name the 'prn Opyr
changing Commission -.mission tplhq ,Recycling and
Santa Glil.....
VV :R '06-til6h Co, M, mission of Q.Apq County.
F. The Commission advises city co-ulTiellt:,and the Board of supervisors in -8,-ahta t'.1ara
'County on countywide solid -recycling plgnriin issues And , n the "County Solid
waste And 9. _04 __ o
Waste Managere M� Pla n/Coprity: In tarM &W A n g e ' e n t P Ean.
G. Thb� 0 Y�LgWs approved bythe County Of Supervisors 'on
Fe bruary 4 11992) donthju Od '-the existence of 'Aapycling and.'Wasfe:Rkodo.006n.
Technical Adviso ;Q - i o"I 'n' mI itee! ( "
!' he "TAC ";)..
The 'ipurpose;` 6fthe -TA- Q,,W
was to provide
technical advice to the Qmmjssiqn on sofl o ATmppage e nt and p6Iicy,-t6,Ur jng
o gefter5 W i de 6p edftuM . h
d
:recycling issues.affectin g individual Ju r s ; I c i 0 ft 9;
'and " to a-" s s ist
h de v e3o" m 6 H 6
programs 'and - revisions and. amendments to oou nt
H On an annual basis, the TAG prepares and submits an �nnukl W0*01 and. B UdgOt foe
iewo-A-iid approval by 1M t6ffifili§916h. The Commission approved Annual ikp'lah it
then implemented !by the TAO using funds in the - Comm'islsi� ri= approved Ahntldl'.Sud-get.
In accordance with the A5 -0 - 39 provision 6 planning r
h s for solid waste djy, rsjoina 0�-
.activities, the County of $�Antp Clara levies an collects the. Countywide q po ourity.wide Solid Waste
Planning Fde., ( . -S
W P . F ") 66 each ton '- �po I'I d waste die. I p-&6d At '
landfills
loc5
16
d within
the
County, on tons taken to , fies Id ca e A w4t6irf the t 6 u hty',A hd
subsequently transported for disposal to landfills outside Santa County, A nd on
tons transported od dI're'rfjyta:di sW f�cir t ijbs located, p0side'. Santa `QO4.0 Lnty, The
,current 0 -e r o
SVVPF of 78 per ton established byAhe`Q6Urt_.,,y' B'A' 'd
q,5 � er . 1 d - ,.;. ._ , 'I, . isors on
pery
KR_ 19, 2009. Funds from' the SWPF are used to fdrid-th; d
..."y eaCtivitidsaht programs 6fthe
Commission and the TAC. In Addition, funds from grants', voluntary contributions from
other Agenciosan d Other revenue sources are used fund these -activifies,and,
program . s. Such funds, in _clu d1h mpnies'ffrn
othe SWPF•, are referred to herein as
g
_C6U-h'tyWide,FundV;
J. In 2011, Assembly Bill 341 ("AB 3.41") was signed into law establishing attateWide goal
of diverting 75% of solid waste from disposal by 2020 and requiring The California
Department of Resources, 'Recycling and Recovery t plan to the
o prepare and submit' -. a
Legislature on or before. January 1; 2014 on how-to achieve this goal.
K. Since the TAC Was originally established, the field of solid waste management and
recycling has become much more complex lex and the PARTIES must comply, with an
increasing number of laws And rqgulatibns. In order to achieve the statewide goal of 75%
diversion, many materials currently disposetl in landfills' must -be segregated and
JAMIGIR
T,
V-AGREEMENT
processed at new o f0CiQti6- -` and channeled into useful p N -" inff@
pre
diversion systems ,enhanced producer responsibility b6implemented
iw order to accomplish
L: CoirrimpowrPtewith ohappes, in "the 0m;Ot p
h and complexity of Ij
_hp plid.W-p
Ate and
t6dy-Oft field- the -Wof-k
acid fy -1!9n'-6,bfth6'TAC-h d tune 0 e h-
Gonpass
not only "providing -A d vice'to, the .-C6 MMifti0n, bUt-1166 reef- d i n-g, imp e mehtihg .and
monitoring ,,couny,woide- public education -J ,, n diversion PtOgr
am
S in plud' e i In
the
Commission r:apprpved. Anneal "Wbr pla n, and Budget wh oje -itis cp steffective for r the
PARTIES .9 gin -4,tjy,prQvj0e such '
Programs,
requires expaiini&d �Pbwerg- and allfh-
M. The. TAC-.,,,requ' authority to h1briftf brig Ah sfaffing 7sup�poft for
0
pro rams�Jh'the ,C,.pmrnI slion7approvec(Annual W.A' r ' a' IfasAhe.powor and
..g plan as well
authority , t o recomm end monitor ppd,. qjoit, the funding these tpmgro ms., at the levels
-
contained nthp,A
C,
1p-ph' 6d i. -,ommI-sAPnrPIpprPV Annual
Budget:
N. In order the -Cot htnis6i6h,Ap.po . 1 hted the Ad :Hoc Committee for
rACorianI'M dth' Organizational appointed -1ho"IA0 Ad J, 0o't
udy
Subcommittee Pursuinfio. recommendations , "m 'these Committees, Elie County
retained.
Arroyo Associates in 2010 to �c n uqt,pn jp,d _qpenAqnt Q "
rg gaixat pral
;Study:. The
study -. '-' integrated l' -- anage",
p R ,
t,-p ,
-t6 t
ps and seances
and prom de d andjurganiza ion f repornmen da jonsitpien h anc-p
the e iciency,
-0, effectiveness of
n ective h
w6h"idesolid_ , Write ma ageMent,sysAgm, The
Commission's ,
Q0 mt� Mop ho-da mptin
A00 Q -m-,'j
meeting on; re
ofAtheIT p5p�,. the m
u cm
-,hb public :to Oi-p i�n p f- 1h ariiziti6nal Study
pji .e prq
, -pp,jqps,,,p.r restructuring "tAk,
acid -1 4. 0 *( ot
I 01.040014 006 ,
O_. The purpose:af this on Agreement: is�,t6'im t the recommendations
Co -k - A H Committee ao,�',t ItACA4 'pp -omni iftee to revise, the
mmission's H-, Su b q
functions, powers,, M jj -th TAG .t
membership;; structure .0 4, of ..e, o-,makei, these consistent
with the
Man er in wh-q- ch the currently functions,
and to: impl�fy the
0M.ng
'Aa:tbhbh$I66tW h-thib:Commission , 'C, `h oha- !red by the
nges aredes
PARTIES . - in order, to ladliftalte countywide and i:ap 'hetior meeting the
proad
statewide i.;gqa(.,�75% diversion. MAB, remaining in c mmp -1ii
nq e
with the
existing reOUiremen-ts of 4 0 , B I -946 -jll all., her- A 98 ..".0 �e- state and fede I laws and
regulations, and planning f6t th6goal of 2erb wb _6to f0tufuture: in the
NOW; THEREFORE; THE PARTIES HERETO AGREE AS FOLLOWS:
PURPOSES AND FUNDING
The Sainta'ClaraCounty Recycling and Waste- Reduction Tedhhidal,A . d Visory Committee
is hereby established to replace the Recycling and Waste Reduction Technical
Advisory Committee referred. to in Article V tihe,",b
Mmmission Bylaws dated October
2,001.
A. Purposes. The purposes of the TAC are:
5/6/13
TAC MEMORANDUM OF AGREEMENT
1. To implement the .,C_ommission- appro 0 :Annual zWorkplan and Budget;
-PARTIES on
2. T6- advise-,ft Commission " 'I d6disi bodies ies, bf' 11
ang
pti"fii` k" b 'd"
.technical and policy issues related to solid Wb(stb management and t6bydiffig including
plans to achieve the statewide AB 341 goal of 7,5%,:d i version by 2020 and plans. for
working toward 1h, I`,ofzerovaste,-
_m0f viewpoints -an pqise,-t6 focus on
T0- bringtogether --a Wide.,spectru
and
'Uht ',widi§,,$Olidw"a's-:te',manpg issues affecting individual "-"':?cbM,munitiet,,and solid
_Ilm rif 1' 6fth-
Waisle,alk and r"O'et ydling -issues ra ed ing public envi time fies
4, 1 T I b, 9giligflih development ouplaidle.s., programs an'd,revisons, zind, amendments
to countywide plans thatcan- Moet-couritywide rieedi, and, thus, receive bountywide
apprQ.)/;gl- -
5.7 o provide " ",,a' f r U i'n.J r exchange of s o I id,` Wa tt6, fe by, 61 i h, g, composting a n d
other dMi Lsrsi hini- fdOnttk0 h!
To inform the L-"PA-RTIE�-.81!raspec-tiv.o` ,p agencies andjurisdl pris about issues
jurisdictions
and recommendati . ons.bf the Comm fss ion, and'' rfprrri f6lI0'w'_Up actions:, necessary;
and''
To rpco-M1-1M.end -Comm'is ._p;qn ppprQ.va,o-,, f countywide prp' graMs
to..Maxihita
the
effectiveness of local funds ,spent fo" oubfit education'and recycling and to
J, 6trie'e,10,
nd monitor suaiil, programs.
8. To assWivith"futute master planning f6rJadi-I1tl0s.and' inftastru re, as
requested b the ,Commission.
,9. Tlo' perform .;technical a- n'd policy and make t--"h 6licy-
pq icy review
fp,4 e ed nica ,an �p
'e,666-it"M , to the PARTIES
I'i az r-ous-waste -m : anarge,ment; recycling,
concerning 6- gra,cicesAnsoid'' h-ad"'-
c Jon;: litter reduction on land, reduction of
bompotfing' diversibi'm programs, -sour �red A.,
lifter''-th'cit,,Q,-r,"i'-g"" originates fro' the storage ,.pol ci 'n, transportation,
, 1 and processing of solid
jna m
waste, recyclable ,materials and q- "g' an- ic- mat6'fj , �1- �
I d`i
'. e q s water quality '
in local
creeks, SdhFfandis06,B ay and oceans; an d iqh 9d le-tq cradle' extended producer td§06hsib ilit , or'products
an. '-a-ck,org R
o
m creation , A, rdughuse and 'lt"i'
mate
recycling or d fh dr ditpod' tibr, w it h regard to: ,
a. 1" eje, sk lity , -of"t6b hiikal proposals,-,
b. AnsflViit bf- 4sues,an d pro'bI emsr i -solid waste management,:
c Proposed ai- an - or ne'e `-' ed , national grid state legislation and policies;
d, New 1infrastructure teqdiredlid achieve countywide goals, , an -
,e. Financing " " ;a" d management options f6r',creW 16n -bf `such "I nfrastructure.
1 O.Topprform other dutibii' as directed !by ,th'e,Gommis;gion.
B. Funding. The TAC is funded by the Solid Waste Planning Fee ("SWPF") 'that is
charged to customers by the operators of all disposal and. non disposal facilities located
within the County of.Santa Clara, and remitted, bythpse � flityolppra'torlsi, tothe County
J api
of . Santa Clara, The SWPF is also charged oritons of splid.waste that are hauled directly
to out-of-county disposal facilities. The amount ,t5flhe SWPF is established, b
I., .. , y the Board
Dommission
,(jfSU06t-v'igcir�.t'bas:Lid.ijpbhlnoUt'•tihd'tbo.ftifh.,Ohdati6hi§fro'.m-th6%0-"-'-".'-'' and the
TAC Ifripleril6htatibn Committee. Additiohal revenues come from grarits,, Voluntary
contributions of other agencies and-other sources. These, ;together Withthe SWPF funds
constitute the Countywide Funds used to fund the Comh*sMon-app roved Annual
Workplan and Budget.
5/6/13
TA, C MEMORANDUM OF AGREEMENT
COMPOSITION
,A;'Voting members, not to exceed 27 in number; 'shall ]nclLi4e-
Js
person from v@ph ,C_jtyqrTPw'nth. :.a PARTY
-,t;5ff pe,
2. Three (3) staff from the Courfy as follows:
rapresentttie n corpora . e MtA
b.-....One to" represent interests related to o 0nVir0hnent4I health
to :represent County interests related to integrated
I One on. from the tahta, C-119fa Valley Water District
' , t6i dt ganiza i app ointed poirted by
the doIn as f follows: more than three (3
_)
.. representing -
qf.or-pr00t.,ipdp0ry . g rQopr, : a" nd
/o
r
bus! s"organizations member ,shqll,represent a -single ;
company) s
b N mI 6 re than f 6 u. r, (4) representatives
of non profit that advocate for
$ource: j progism S: usialn�
and/or producer
responsibility
c No M_ to tha representatives ,-pf. institi�tions of hioherlea
_0 two rning
lbij%W'.W'ithjn,St' Ch-1- "'
Santa County
B,
;Appointment ofMembers All members
,repnesOnting a.,pu,b agency public c. sholl, W re-
designated AnjIuW1y Via aile'tteron -,agency, letterhead addressed to the fka' Ad 'inlst'
P, 4. rator
"Administrator") The Go, misslon will accept MqPP0t§ and nWinafgnq for nGh-
i
brg4rAkAti6P§'19 serve on AN e T C. The Ad'- .iW10100"Will publish h bti e
n
in, a daily local
newspaper, t,genera o-4 circulation t rmfi 1M.Um''d two .hundred fift-y"
thousand (2:50,000) people, in' September df every other year announcing
that'
nominations ;and requests to., serve are being accepted: he Administrator
will tako other
r
reasonable gj�'I:q pt -�q effective n srrieqq to distribute IN announcement ip oth. er mediai
ihdlud-
local bl' I' hs :and I media, to reach '
persons hd.Migot see the, notice ;in a daily newspaper, The Commission "will select.
orgP
a org ni.za ions ! - , .- �,
the nq'n7,.,gp_er!nmen to �be represented 0. Those i;q , iqps
1, injq'rn; submit I Administrator r I
the A t
member and analternate.
Members representing 'p qn
r g:pyJq_ rnq@ht al o rpniiat
io'. 0 "
shall serve fora .
eq-od ofi tv
two (2)
years beginning in Jprpary 'AtAft6, end Of"t - Me lhb C6hMJssi6h,shall :s616 the
g9vernmenta) organizations 't66e represented on the Wd.(2)yO'ar
term.
The initialgrpup organization- represoniatIves Will be selected by the
Qomm,is ion pn pr b efore December 31,12-01.3 and will begin servinolh61'e-te
January 2.014, The Administrator -,�Ijsh anotype in the newspaper; and df tribute
.-mini tr tor will 4pp
,ap
the notice ;Vi.4,6tW-suitable media, September - 2913 'ing that the C'64"J$'Sibn
jp, i ,Annbuhc
ovemr, , announcing ". _1".*1".., i
will conside'rhornihations, and applications for" hon� heii a . ions4 :6e
19. organizat
represented on the TAG.
Q-A Itetheites, Each PARTY May designate one or more alternatq,represehtative(s)
to
serVein V , bsOndO of the regular members The alternates) Will' be designated in
writing as described in Section 11 B. Alternates"mEtyserve on TAC committees, . .
5/6/13
TA C MEMORANDUM OF AGREEMENT
subcommittees; And ad hop subcommittees.
6
D. Vadah0b&, Each PAIRTY, is responsible for designating A replacement for its
rgerme. In the vacancy the chair shall,
memberlfth-e�`member can no longe . s I
by'lotter, request that the PARTY designate -a new memb r.'( f a vacancy occurs wit
h
regard to A rep reppntativ& of-a non-,gpv tal.'prgpnization. the Administrator ' s:hall
.."'wrimen,.
govVe"'i" n, o ps-ig"bate-'A" new member: I' th! 6 ent'the
hibtify. the fto-h-' rnm6niffal organization designate n e * v
ih:
rioh-.g6V6fnrhont�ii-orgtihi2�ition, ecines, 6 a noi, e Commission and
request that a new non- governmental 1 organization be selected, to fill . t . he remainder of the
term created by the vaganc.y.
E. Attendance Attendance at meetings is vital to the- ObPet and effective
Wrtcti6ning of the-TAC. Absences or 9 mbreibot missing over fifty
percent (609W) 6f fhe'TAC meetings in a bal6nd"orypor are suffi
Weh.tgroqndsfor,the
Administrator to notify the m p ber a nd request their attendance. Should A PARTY be
send "t tati to meetings t- fb r an h000 period pfAirne,jb PARTY
1 .9 reprosen- p,.tt)gs jR
shall notify the Chair In writing .6h,letterhead and a (0 em ve will
requested from that PARTY.
Ill. QUORUM AND.VOTING
A. Quorum: A quorum consists cif thirteen (13),..viDti'no :members phytically:prosent
a.f.-a meeting:
R. Voting. Actions of the.- TTAC shall be taken b vote of-the merribers,
Actions . . .- - - .1 .. : .. __.y,pmjjpn..y .11
present atl'th ' -,e has, one vote. VI :B for. voting and
__pjn pfing, F
quorum dht the Ithp '0 ',"Ittb ff.6tdiftrft those full
m, Teq mim
th he
T AC
C - Attendance From A Remote Lo-PaV.6n.1n theevont of on unavoidable schedule
QP _J
a member may participate: in w meeting from a: remote 11 anon ,via telephone or
Vided_= c" o-n-f bir`b n*c'e" provided that all t6quirem ends, of the Brown Act (Gbverbmehi Code
'd 1& 0 that the §�dhddtildd 'meeting -6m
-tidn h
Section 5495G) 6t %so)'Ard -M, 6t5bh -furt provided th r.0
has- fhe,,i6oh*h-ic--61-,c.tip..�'bility to'.Atcommbd0o the re'q'.ues't. lnsuch' ��Vdht,'�.t . Kebi&hber will
notify the Administrator a't'ligastten (1,01 days in advance of the. meeting 00� d
ask to .attend
from remote l9option., The AqrninistratorWill advise the member if this i5 possible. If so,
the AdfnihittratOr will comply with all $town Act requirements including stating the
Alternate location in the meeting notice 'The rh6m- bdrsfigll also c- o_-mpIyW.6 all Brown Act
requirements - Government
eint Oode section64958 , including, , , ihg, but hot. limited to
posting arrteetil6gnotic e and agenda on the door-lof1the remote location f6yihe to,
_
of the meeting; and allowing members : of 'the public to participate in th&,- meeting from the
remote lo'cAtio0h Along With,the member. The member's Vote Will be' counted; however,
the member will not be included in the count todete .determine a q . uorUm.' Attendance from a
remote location is to be used only. in rare , cases: of u ! havoidable schedble,.'co'nflicts. lfi-
person attendance And participation at meetings, isstrongly preferred
and 'encouraged.
D. Bylawg, The TAC may, as necessary, 'recommend adoption of -Bylaws for its
5/6/13
TAp WM064AOW OF AGREEMENT
tdii Approved
governance to. the Commission for approval, SA
and 6
�opera e according to, Bylaws yI w
M such revis�sions j6 Obn 'Pro "d . � � I is$! -OP are desjrLid.
Im Ori� the TA0-.m0Y, reOrbmeodsoch, on
he Gommission.
IV. OFFIGERSA ESP
NQ-THEIR.R ON.SIb,ILITIE8`
,- A. 0'f f
P '. n - 6,
officers -rs. -6 th6jA - 11 be the. Chair,
Vice �1#ir, and the 8Lbcoh m i ttee Chairs. he tha! rAnd Vice Chair of the °TA ,must b
voting members or
alternatqs representing ;a. PARTY
13 1.Election '
and T. O ft Each off t .q A JF . m 9jot tv vote of
a quorum of
the ,vo ing,membership
atv66 last meeting of each calendar year or asso-d
_n thete.aftee as
'tin
",.AJ "iernis i the fiftst 'e
Me, ink calendar year;
es The Chair of the TAC shall be responsible for `44 -in all meetings of, the
mpI6fn6ht;kti6h G6himaw 000 1 th 0- 6 ri&th&� 1` C___ iat,
Fop III#
1h.64 ra
& air, -till! d agenda's fb r" T AC and IC -,
Meetih g§', The Ch,"b" h"
crept that' that'any agenda item 'y W 0 more or
voC
rb members.
,ed
Jon t e next aval
I
,.d
__9V -Oi 0, 's ry As thp:Chair in
ng% The Chairs of , the MMIt
PW, shall, 4,qj,1q_s
responsible f9fo,011irig
XCep .that '-iA any items proposed by "(2
or more v .o
i
pr o
Sh011. I P , RaO on -,the next avai
lable :Subcommittee
MEETINGS:
09 Th6:-W shall I mi dine and
§6tTnohth7iy-,, iM; published on the
qwotih i place
haft -911 provide every.
406hid6§.- Additional �,0
na meetings may e,ta e� . ast sh
seventy Yl d t
member. of the. with i "tWO :notice. of regular additional
TAC n, 4- . r I
ee. s. qpgd.4y the Administrator in
fing
M.
consultation We -0
'Pi cl�qh 11 b-.,'.,- 0* V0d W to C
with the Chair;
B. Conduct ofmeqI6 98. Aiken-potiogs,
of the TAG including 11 0-,brnmittees
u. in
fto Ad .Hoc 'bp sandrany close -spssions with
Ubootnmi 6011 - in ;$ 0.
Committees n., ' u ,00W
legal fc-Ouns I, all be prQp .0
prly �otiq d'pp
e .1 C' riducted, accordance with the 'Brown
x_be`p"
'oVornrylprit Code E _V or -official meetings ' of the TAE
Section on 64960 et�seq,
-!d Committees, itt and et1.andand _060,14 �A 'Hod
P
M
nothing herein shall be interpreted pdi to rP!Uire M00ii4gs . bet,w Oen staff members. 0f:b
a, rs of f th
e
ividdal,PARTIES ,(ntluding-designated Tepndsefifatives'of the ;PARTIES) to be subject to Jh' Brown Act, where the B _Id: rO hp t iAq apply, Each PARTY is
individuaAy responsible for 6hs,6fing it complies with the BrdW.h Act;. this
e ' r
A6fe6m` s nt
�*ile Vith 'regard to s-RuI6sd'f Order proce. Urei, Robert 6' r shall c
VL IMPLEMENTATION COMMITTEE
'A The TAG Implementation Committee - is
comprised of one voting member 00
from each PARTY to this Agreement plus one
" ' i 1. PARTY 1 : men
voting member from the sant L -CIa Clara Valley Water District (SOVI 1))'
a , W The PARTY'S
516113
TA C MEMORANDUM OF AGREEMENT
10 representative is usually algicr the PAR representative
., Each PARTY
may a �q _ -.,pp , igin fie" purpose Oh the SO designate an �,.AltemoW P. 1, ,,:qfthp
pl :IC :is to make
decisions !and d it i b n1i is b* 'n' a I I f i s-b _'g' I j ffi.,anqgeppn and adnihittrativo
issues of '.the 1AC. The lC tdledts, monitors and provides oversight of the
Administrator, the Fiscal agent, the C tr- c i" ng, A ge- n t and I counsel 't
the
TAQ. The iC recommends Jev6la nd setting of the T t ,'the Commission.
B. Quorum, Ming and meetings. A quowrh 61-i-thef 1C is nine (9) 6ting members.
e counts as two (Note: -the City of San Jose representative (2) Voting, members to
war
d
the IC .quorum) .The.aflirmative vote of at least eib hkt(B) Voting members. the 1C„
including`PARTIES`'collectivefy representing at least 0,y percent (oil of the
piopulation of the incorporated 'and 'd " the County � ouhty of anta
Clara, s necessaryto approve any measure -brought b6fore.the 10. (For purposes
+of calculating whether or not the forty'percent N figure ,
.): basbeq reached, the
population of each, ;PARTY sl7ali be p'u( hall be
however, rio p. o
...... . . . . .
A "iffu"'t6d to the SCVWQi due -td,th'e fact -,that ft enbompasses such a law
percentage of orated Oft diunincorporated , County)
U Ati6h dif"th'&dt"Itite' Incorpc
6,'wi ep ion,
Each member
`6V6 ftl�i4�i with -�"ie-,ex-e-0---t- 1�'
ftl`16 shall an
Jose W lid4shpill'ha. !vote -611 n 0 6 t t 'Je f0t n 14 y to consider
and t' qMm --q- - p- p
" r
p- y
-i'0 1h, eAnnual Vllorkplan and, Budget g .' et f th
p OM,
mission
ssion
f6eAh Lf - -,- g I fiscal other nqqhgs of l the 'IQ as
needed. All IC meetings are open tb the ,pu I e and w'all w- rneFmbers.
Participation "and discu "ssi'on 61 y" all m e �ri-, in '� 6y
- M b. 'm'&hb,6rt dfithe, public. is
anco uraged. The Chair of the I C forw a. rd- s all recommendations . - . .
made.by*6 1C
directly the QQmnJ5sJPn,,-an0 na�08:a-
n informational 'Mportt V
0 TAC on
the j d t" nsforwaided'tothb,Coh The shall .
to
achieve . , .defined ' as general
agreement in sen i M -&,helidf if b bgf,consensus bdhfbt b 6
reached, t
the Chair
mem iiog6nt.' in such event, lthe Chair Will
will call "for 'evoia of b
report We recommendation , 'diftholl"Or Albrig;With the; "dissenting 601hlbn'(,) and
viewpoints, 'the ,Cprnaiigsion:and tothe'TAC-11-h the event ,6t, a tie, the Chair will
report that butcorfi'd, and the vi i'*prgspp8 that -
ledj6that Wtbohie:. In the
alternative, the ChAirmpy; in the Chair's :solei dikf
a 'h meeting:
not -er: !' C ,-mee
C. Q ing any tons
.,�00f-0!jftid6Cqntrbct6r§� The IC-is responsible ultant(s)
or tontrattoe(t) ( "Outside 'k 1ud d " th, Commission -
approved
p6ff6rm tasks ind e in e
-6 to be paid from mu n ywide f=unds,
-'Anhual Workplgh and Budget and who Ar.
using a process treated in consultation With the; 06niriictirig Agent. The, jC: 'it'rosponsiblo
for r6VIeWing.and approving the :dphtracts, with _g� pArorndtiers.of any
h. Outside 'Contractors,
including lhe-zcope s) of w I ork schedules of perfo"erb"ahc6,' use, of subcontractors, and
h n
compensation for such Outside 'Contractors. The ICA en the Contracting Agent to
�6tb,rekeo . u . t 1 6
'for Outside Clbihtl contracts with
conduct the procurement process, Contractors a
the selected Outside Contra6tor(s).
5/6/13
IA C SUBCOMMITTEES
A. /slue `and ::P6#O SO h 0 Issue and §Ubco-mmittbes. shall be
4 T C., and 6s , t , Ab ; lith;stghd - i . n'q
established as needed by
TA L A W111,6valUatt 9,
ps I -6 ,e.-0e b�e r QI earn y
e. . A
d aft
i
Oh'6(:Su.bc o
mittftsopy-be
established at other times Ijrou h t hp year a s ne
R MeffipOs ppopf '- M - ? Mer I, n
bOtSWIP-b-h all issue: and policy Subc
brilmittees,
is open ,to all. TAC v6f1hg inJ6Mb0f,6- and ,diesig , hai6-&'.alfeth- re j -ho,fflaki u
M m size
for each ,84b6omnift6e.-The ;TAC shall appoint-ach,
a* I om
Motee, A
q uProm is two (2) or more 806 m-mmito, members S4bPqmnjfto* snoy.qjeqt:@, Vice"
,
I've
- ". 4. RWA. : absence: Subcommittee
J. d
i
ibl& f6r
calling and chairing; meetings.' Thb 80650h K66,c hdi t§ shall
_:,app" the tltaft agenda
and repo:`.rfihe activities ecomme-h.taiioria, flhe.Subcommittee i t o th ' 'TAc.
e
Subcommittee .'chairs $ h
allW strive #o , achieve ,O`o'n $en $us among members. Consensus Oh$u$ is
defined - iefal'agreernetiin : e qtj P ntor r b e lHi ot ,
--c vs,cinrpt be,
reached, Vow members, present, 'In" such event, the,
.
Chair will rppp the h . . i
tioh _h 5006
along wit
h-th"e1dis'
sentin;
Opihd (, i) and viewpoints, 16 t ffi e. AC. In event f a u $ -ite t
Will
re t and OXXP t A 0 t6thdi. outcome. an the
OW �an h :.41. xlk
alternative, Vlz TAQ-0h M.
P Pufttee I a, in c
w - i . �" . .: h.. I -
m 1711 .or o ,.wi ir may witat.on, 'th
decide to
W7490110izp :the item ,.fp.r #isq4ssipp ptpripilher meeting.
d-M.. Hoc sumob .mmithget' ' The lA
'C fn
b
y 6
stab ' li6h Ad Hoc
Sub
c wth mifte
6s a
s
needed: to address.. spe,.cific issues or wbWen The ' T G hal.app-o Iht a. Chair -for each
Ad pq$pbc6mm Subcommittees e,AllAdHoc �h 1 to w h p erpting
p..rocedures as thestand in -issu d 44c M ftP§i The T C'Chait.shall'
P.an-hP. 09PPM QW..M
-O.Osh-all be
monitor the w0kbf 611 Ad'Hibeim
promptly iii` 6 t`ftdd d by tine -
TAC,6hc
e the ! rttskt :have been a complished,
1/I-1.1. T-ACAbMIN18T"T6R.
OPP, _P 3A t A ft. i i. t
rator provides adminis #ration :a c,management
sen►�ces to the -P�C�and Duties 6f,thb Administrator
6 014 .0 lan.
riot limited t6ti�4ch6du lin f
iryclUde.,'but I TV.,
At6h -lifn meetings 6, the and lallcommittees,
subcommittees, 'And ad ;hoc 'b_'-- pre' '--,
oc sv cqmmitfb,es, paring and meeting minutes;
ma,jht i6ing,:011
TAO. records ..
' . ,. andfi- lO.s;,nQvf0ng the TACo* f correspondence
received and
preparing outgoing correspondence; 'bompleti6g all tasks in the nngp Mor kpl6n!
Or Owdp' ng Mon-.t,.,h. ly' .rqpq . TAC meetings ph 'the status tU§-bf the MtkOW- and other
dutie--si-A's diie(-,,t6dby,*the!lG ThoAditiihiE!ttOtOr,f�ip.ditsto the Chgi r. of " t ; he TAC.. . e
Administrator shall'Woi o, ve I Fiscal Agent
cooperatively dly,and.c.ollab'riff lyWithth,040, heFi
and th600'tractIng Agent The 60 ftprn funds In . the adopted TAC
n I OnIA r,,a a
tpr is, p.. 1
budgeV
B. Seledtioh. The 10,shall select a PARTY" or an OutsiI de . Contractor. to serve as the
Administrator for the TAO:evaluate The IC will and proposal( and make a
recommendation to the. Commission on selection of an Ad4 i
nistrator, as further
described in Aft
described . . " . Attachment 2,;
5/6/13
TAC MEMORANDUM OF AGREEMENT
C. "Initial A'dminis #rator. The_ initial Adminisfratorfortke TAC ,hail be the County of
Santa Clara;; Integrated Waste M'anageme'nt Division ( "County °IWMD ") The initial s #aff
Z1.1 1
provided is. described on Attachment 1 In'the event of a change in the initial staff, the
procedures described in Attachment 2 shall be followed. In the event the 4C determines
there is.a need fora change in the Administrator in the future (due to costs, availability of
designated employees orfor other reasons), or in the event the County IVVMD is unable
or"upwillmg to serve; the procedures for sal "action of a new Administrator in Attachment 2
shall be followed.
b.. ►f Administrator is Also A PARTY 'In the event the Administrator 'is a PARTY,
:that PARTY shall appoint a TAQJC representative whose function `is to :represent the
PARTY'S point of view on' issues, policy and fiiscal matters The'PARTY'STACYIC
'representative shall be a' person who is not be involved `in the "work of the Administrator.
This d , shall be made in wrting,on the PARTY'S letterhead to the'Chair of the
TA "C:. The person {s) fulfilling the, duties of.the AdminisfratorsFiall act a`s'staff to the TAC,
TAC committees and scornmittees,; an, itq :the IC:
E °: Contract With Administrator: All duties and r6i ponsibilities, of the Administrator,
and a'list and description of all staff assigned to-;provide Administrator services.; shall be
included.in a contract between the -Contracting Agent.and the Administrator. The
contract term may be fora single year or for multiple years, at the discretion of the 1C. In
the event that the Administrator is a PARTY, a Lettera�reement will be prepared between
the Contracting Agent and .the Administrator, containing all of the duties, responsibilities,
staffing cornrnitrnents and costs for'the Administrator to serve for the upcoming fiscal
year. The letter agreement will include the Annual Work I and APsts.-forthe
Administrator's seivices: The,attar agreement shall state that the Administrator agrees tc
provtle the described services at the' approved costs for the upcoming fiscal year and
that all enmployee:and overhead costs will be maintained at -the levels specified 'in the
agreement for that fiscal year. With regard; to the: -hifial Admin7strator; the first letter
agreement shall be prepared', executed prigs to duly. 1, 26.1-416 reflect the costs and
the scope o'# work to be performed for FY'2014%15. lf,the Ad. mmisfratorand=the
Contracting Agent are the same PARTY, the lett er agreement will be prepared and
signed by astaff person designated "to represent the Administrator and also signed by a
separate'staff'person designated to represent the Contracting Agent.
F. Annual.Wgrkplan and Budget: As the work of the TAC progresses each year, the
Administrator will tnaintWh a list of potential Work items to be placed in the Annual
Workplan for the upcoming fiscal year Beginning with preparation of'the Annual
Workplan Tand Budget for fiscal -year 2014115, the following-schedule will apply. In
November of each year, the IC will review the list of potential work items compiled by the
Administrator, ;.add additional items as needed, and direct the Administrator to prepare a
proposed Workpl'an and Budget for the upcoming fiscal year., The proposed Annual
Workplan'Will contain the elements described-in Attachment 3.
The Administrator shall submit the final draft of the proposed Annual Workplan and
5/6/13 10
TAG MEMORANDUM OF,AGRFF -Al T
Budget :to the; IC no later:tharl December 15 of each year If required, the-IC will provide
revisions and cornnents .to #he':Admiriistrator, who wlll then revise, and finalize tf1:e Annual
...
INorkplan avid Budget, The IC; .will approve_ the Ai nua(Workplan and Budget o- , before
January 3.1 of each ,year.and f' ' ..Ird _it to th:e Cornrn ss.,ion fQr, approval CoCnmission
approval is Ganticipa.. #ed'to ;be during the month of .February Upon approval b, the
C`ommrsslon, 'the Contracting Agent will prepare agreements :wit the A
h dministrator, the:
Fiscal Agent and the +Contracting Agent #hat include the approved Annual 1Norkplan and
Budget ;(for the Adrnirnstrator) and .the approved costs and duties (fior the, F�seal Agent
sand the Contrac #mg Agent) as desorabed: n' — ect'rQns VIII E, rl D and X C; The
agreements w111 be.signed by designated representatives of the Admirnsfrator, the Fiscal
Agenf and the. Cont "ractmg Agent In the event the Administrator, the FiscahAgent. andlor
the Contracting Agent are the. same PARTY, that PARTY shall designate epdrate
representatives t - `execute the agreements ,ori behalf O the :Administrator, the Fiscal
Agent' and the Contracttnq Agent Said agreements. shawl be fully executed and in place
priorty. July 1; of each year.,
G: Annual Reportrng and Evaluation The Administrator ha11 prepare a self-
eValuatton/audit :repo, 66h the IG including significant accomplishments, work items
_.
P!, but not accomplished,, Wuork sterns not planned. but completed, and the; status of
all work. items In, the Annual ,UVorkplan The report wrll include reco.,mmendations and
suggestions for improving,the work of theYAdmmistrator;an will be submitted Ono.
fjefore September '15 each year The, IC wall consider the report at a regular meeting and
discuss and provide recommendations and'feedback to :the Adrninis: #ra #or, The 1C will
ra.:te the :ove„ „tall irnplementation -and effecttueiless. of the°Workplan and, in turn, rate the
pertormance of the Admnlstrator based upon the ability of the, Admirnstrator to meet the
timebnes and: budget m the UVorkplan and: tv effectively support the Commissron and the
TAC The final recommendations an,feedbactC of the IC will be recorded #he'mmute's
and also in a letter`from "ttie IC Chair:to the Administrator This feedback will tie used by
the Administr,.a #or'to ,make any: required changes in operations; proced.ures.and/or work;
tasks for the next fiscahyear; In addition to the annual ;review of the: Administrator; the IC
may, at any time, discuss .questions; ,concerns or :issues of perforrnanGe with the
.Administrator:
IK. FISCAL AGENT
A: DYHWa The Fiscal Agent serves as the treasurer of the County.' wide Funds and is
responsible,for collecting;the SVVPF,*from all solid waste disposal facilities and non-
disposal facilities located �njio Santa. Clara County: The Fiscal Agent also collects ,and
receives grant funds and revenues :from other sources. The Fiscal Agent shall diligently
pursue collection. of aJI1, -$WPF` funds and shall keep the .IC apprised of the arnount':and
enti
ty owing delinquent payments, as well as of the status of,collection, activity initiated by
the Fiscal Agent regarding the delinquent payments. The Fiscal Agent shall manage all
funds in accordance. with generally accepted government accounting procedures. The
Fiscal Agent shall keep Countywide Funds segregated from :all other funds administered
by the Fiscal Agents in separately numbered and coded accounts that;are,readiiy
identifiable as those containing Countywide Funds; shall credit appr.'oprate interest
income earned on such fiends in each fiscal year; and shall . not expend:, use or transfer
516113
TAC MEMORANDUM OF AGREEMENT
any funds :except in accordance with -the Annual 'Workplan,�and Budget approved by the
IC and,the Commisslon:, pr as otherwise 'dilected ' by the. IC. 'in the event`the Fiscal Agent
is not also the Contracting Agent, the Fiscal Agent shall,transfer Countywide Funds to the
Contracfing Agent as directed by the fC, ih accordance-with the procedures in
Attachment 5: The Fiscal Agent�shall work `cooperatively and collaboratively with the IC,
the Administrator, :and the Contracting Agent;
B. ht The initial Fiscal Agent shall be the County of Santa Clara:
The specific_ contact person §hall be designated in writing tathe Administrator and to the
TAC Chair. lri the event the IC'determines there is a need "for a change in1he Fiscal
Agent in the futur..e'(due, to costs, lack of :availability of designated :employees or for other
reaspns), or in the :event the County is unable or unwilling to °serve, the following
procedures'fior selection of a new F" iscal Agent shall be'follovved:
C. Selection. Any PARTY willing to serve as''the Fiscal'Ageritmay be nominated by
another PARTY. The nominated PARTY(IES), will submit a letter proposal to the IC`
containing the costs'for performing the services of the ;Fiscal Agent, including ,all
employee and overhead costs and all proposed expenses, 1f the wine PARTY it also
already serving,, or is proposing to serve, a$ the A dmir strmor, the 'Contracting Agent, or
both,`the proposed costs to perform'each.:function shall be separately specified. The IC
will `hold discussions with' repre'sertatives -of the nominated PARTY(IES) as needed. The
,
:recommendaJonof the IClwill be forwarded tathe Commission for approval: ,Upon
receipt of Commission approval, the .Contracting Agent will execute an agreement with
the`nevr Fiscal Agentthat includes the aporoved'costs'forthe PARTY`to provide Fiscal
Agent services for the upcoming fiscal year.
Q; For Services: The- 'Fiscal Agent shall .provide the' Administrator with
prz. costs to perform the duties of TAC Fiscal Agent far the upcoming fiscal year
upon request .The proposed :costs ' shail be' at the level of detail described in .Attachment
2. If the Fiscal Agent is alsa.servirig, as the Administrator, the Contracting Agent,,,or'both,
the proposed costs to, petfor m, each function shall b,e,'separafely specified. The proposed
costs will be .reviewed, by the IC as part. of :review of the Annual ,Workplan ;and Budget: If
there is a question or concern about -the proposed costs, the Chair of the IC and the
Administrator .will meet with the Fiscal Agent concerning the issues. Upon approval of the
Annual Workplan'and�,Budget by,the1' and the Commission; the Contracting Agent will
prepare an. agreement to be�signed by the Fiscal. Agent and the Contracting Agent to
,perform services for thet new fiscal Year. ,In the event that the Contracting Agent and the
Fiscal Agerit are the same,-PARTY., the agreemdhtshall'be signed by, the designated
employee, of the PARTY serving as the Fiscal Agent and the (separate')'designated
employee of-the PARTY serving as the Contracting Agent.
E Quarterfy�and Annue! Budget Status. The Fiscal,Agent,shall prepare and submit
quarterly "budget updates to the IC 'every�ihree (3) months, Arid shall provide a Year -End
Budget Report. These reports shall be'formatted,'iri a clear and concise manner such that
all expenditures, revenues, movement of monies, reallocation of funds and adjustments
to the budgetare detailed by project and line item `(i.e. numerical reference and narrative
5/6/13 12
TAC.AdEWRANDUM-, PAGR,R8_'M
description), The Year End 00get R
before
October 341 each yvq;pr The IQ may, ;at any Vim request additional ubudget information,
detalli docianerttafion 1 ip I I nd updates The FI 0j A 90#shall t po sod h,
requests. ,
F< Biennial Audit The Fiscal Agent-. _g.p,fqr;aR, avid. ..,on Indoperiftnt
sh?ilj arr-gin
third party lCertified bV4Apppqjp.tiri'g Firm ,(C-PA)-t6 bec.9n.00oje.d-,,every
other
beginning with an Olt Oft( 12191 4". 100r: The :Fi.
-- '
i,.' ' " 0tA9eM
f J b o "
-.u'tiI
i
ke
`,th6:CP
A
4in— retained y thejuns c ion:6 m which h e Agent A "part, pe - t
PkkTY,i: annual audit to such. oV rt,,tho results of "th audit of the �. 1. t w ide Fuhds
accounts y, called out ii,:the.OPAI.g,,Pj.Oi.--,,rp.,Pbrt. The
results -of the audit 11 �b tf pvbefore q_.Y___tqh_a_A.e reported b
-January 1$ wothe y
qVqiy r y ear.
G: Evaluation bf Me PA§661 Agent Each year, the Fiscal Agent shall PrOpcire, a..self-
, along . ; -.
L . V lt' h...t
h , 0 Ye-'a-"r=E hid Bu.
dget', , R"e
port,"for s ubm ittal -to the
'
IC. "the self=
evaluation 1 qotu de,. description nof k�y vqr k,tasks performed, a, 'tasks
not
completed, and 4n Y� npo-p m00w rK§M POnp10A d, The report will include
recommendations , ' AN 'd
suggestions for MKOMM, the"
The
self shall be.dukkift6d', at i h e-Aame. f'ifne' "OcY6 aritrd-bud& Report 'he
IC will review;the _.
report a rPPIM or meeting and d s.s any
:suggested "arne needed.
changes ohanges,0r jMpr 0On t The -I will rato,I overall p t of,the Fisr IAgent
based upon the Fiscal Ap.ppr fOr m :duties m, a'vn-
ply manner and; in
accordance with All, requirements "! ... of this -A§e6dih6ijt,-'Th, final teefthlb6d --'t'- ft and
Chair o
f' in minutes? and
4160 Mit letter fn 1h,
e tecor: 6
the ,-FIs*ca'I, nt.1his,,fe, 016"Adkvilf',be -usedL by the Fiscal Agent to makeo n I y:. required.
changes in.,operations a, d procedures andkr' .fo r the n
work. .tasks �' -- iL -ext,'fiscal year: in
addi ion to,A�h' annual of lhe',R Ke [Agent the!
pp yj, at
on y),
questions, concerns or,
issues pf pe tfp M6 jn with th dM"nateo representative :of the
Fiscal Agent:
X. '00MACTiNd AGENT.-
Wks- Thie Contracting )Agent ,q *qppt contracts #;W
with Outside Contractors;,
including istr, r: and 1th. Fiscal Agent'(' he' applicable) that have een
requested
arid. #p pr Od-bytheIG., TOO Contracting Agent d6rsdItswith` the Id to
establish aPr'.ocureh1 6.nt process s f or Outside Contractors, ah d then :.Conducts - that process
once the 1C has approved tscope of.work, schedule,, bw0oOf and other parameters of the
contract that wifi' the Contracting Agent The Contracting gent s . hall
be by h. _g
n Ming A
cpROtAcUthe pr9pyremprit, process 011 contracts within; reasonable Period of
time after being ' ' to do $p by the I•. The Contracting pr6v1de A copy
Of any -'contract ex
d6utOd'0ft b6halfbf the T..A*,,C, to any. PARTY, a'
ny TAC. member, and to
any PARTY or person d' signaled by any PARTY or IC upon req .
designated. - . - . ve9t.. The governing
body of the Contracting discretion, may .delegate authority t execute
ex cute
PgroeMpnts,and',pqnt6ti,apprqyoo by the ICto ci'dp
contracts gighited. 6ffiolope.'Notice of any
such .delegation . 'of Adthofity-sihall bepribvided in writing to 1. the Chai f of the , IC , and nd , to othe
Admifttrdtor.
5/6/13 13
`
TAC MEMORANDUM OF AGREEMENT
shall receive. Cnouh - ide, Fund's tran§ferredto the.0ontr66ting Agent: b e s
_y th Fj Pal Agent
Gbuntywide' Funds in accordance With generally accepted g6vernmi6ht tidbbuhting
procedures. The Contracting Agent sh4ll keep CmuntywideFunds seg,regated ftpm all
e 1p ing Agent ins pqr*ly numbered and coded
Y 11017141,19,
omp y with all
b d fuhdtiW the Fiscal A orij. 'The Fisdal A.g --rit *shall W"', k ivelv and
c6flabor9tiVel'y With-the IC, the A rnihistrator, and the Contracting Agent.
S. Initial Contracting Agent. The Irfitial Contracting Agents hall be the Q
Qounty of
$qjntq Q.,lara. The specific.
_qntractingAgen(shall be the
am 4 ti; of .6 Fjsc9I,Agpntas described in`Socti'
with proposed costs to perform- the Aufiei&TAb Contra c-ifing Agent,for-th-e upcoming
and Budget. If th-ereis a question or 0oncorn ab-out.the' propos6d,zdsts,--th6 Chair of 'the
10 and the Administrator will meet With the Contracting Agent concerning
the (�separate)Aeti ye f,
dnated emplo e o the PARTY serving as the Administrator.
D. Annuai Contract Statat Rdp6rt. The Gontracting Agent shal I prepare and submit
an annual report to the I C on the.statUs of . all contracts - li4tingall con - tracts in progress,
expired, terminated, and the amount, Of work and budget remaining ineach) on or before
October 31 each ye . ar, The report shall also note the, amount of Count�wide Funds held
and -the,,amount(s).bf funds that are unspent and,Ubehcum bdred. The IC may,at any
time, request additional information, deta . il . , documentation and updates ornany orall
contracts. The Contracting Agent shall respond promptly to all such requests.
5/6/13 14
OFIAOREEMEIVT
_' Contracting ng,A.g@-q4h@jI99P
PrAWMh qnd. provide: all information
d dM N M@ lid64606i d in order
V
IX F In ;the s'-dr. ia-afv Zo-htiipflho, Agent
% there to
. ..... s. Agee' the d" '
are not inoo omafttzo' if e,I.Q,,'' -'.! her
mpiance'-wiffilhi ri -6 menineo
.6 'it t,
Mo. ris for a to o_ performed; -the IC may perform an .,awdlf of the: -Countywide
Funds Lrpp'iv 6 no expended by th6; Contracting Agent such event, _
the C .'96 r P i _
g
Agent shall to 00f0'f f 11' and m q timely manner,' with persons ,1h audit. '
1#1 '' Agent: E--'- h . - Contracting -Ago-ft shall
P..EM406.01TO.ti 6 C-bht'Mob " . . - _.. "a' c the 0 6 1
gi. gen: ting, n
prepare o self evaluation, along Wi(hfh e Annual Contract Report, oi
-submittal
W
'erf rmp any
the IC1,; The; selfoo'evail'Upti6ri- Will include �ql descriptipq prX_#,i
f key tasks �p
duties ort, a 8 not c*d"hpI 0tip&. and any , n pft- p 1'prp
pq work
tasks completed w p -0� T� e .
ne
ppr
will include recommendations and suggestions for imp rovhg:the ,services
Of"the
e'. im`easJ1'h0-
.. .... 1 The "All b , iu6Aked", the'., s4alm-ii- - ti-
Con rac ing
Ngen
k9h o
port, - �t -a iing
Annual
t 4�4*g, the submitted
-in . , , a
:Wi 2 e.' re 'a rpo.Loar oe rT.d
C
discuss Any s.ugges'tbd or needed ;,ed c -.,'The. IC r the overall
will ,.) .p
performance of 6 Contraeting.Agent 0000,0.0
�h , bbilit _y
df l b6- Coh"ttadfino A
§eh
t to
perform its duties :ih,A timely Manner,gidAn s6oidahce iwh k all requirements o f this,
an'dle.pdbAck- 'h61,,'.,w be� por-edinth
,gre,emen 71rie. fin.gil, recommendations - ' feedback , "d. recorded; --d - d" the
e
,tj etter� �'qrifta
Agent ctihg Thais .feedbaqk Will,
be used by the 4z n trp6thg Agent 1P make any required jAn
gpsip operations .-and' In procedures k�k t9.1he annual review f
P
_0
T. 'r, pc yppr
Agent; the IC: may, :.atanj► erne Uss' q desions,concef n
ts or- is
su p
fterce
w
0 Qo tMoting, Merit
hAti6q :-r 666hita&6 0 ih _' n
XI L E GA L. i C �, .0.,U N. S 81 L
: Selection The .s0p _ attorney or -. fir ; -h 1§�,PXP.@'. in solid
H d:m research legal issues, proposed legislation, an
d to
" - Commission
168i0h-
p legal al to, the-11-Ad ("Legai'd 6
provided or in ih"e, 0 o Mi
approved Annual ',M'k t wand, budget legal J.C�ouft$ maybe al City Attorney
o or County
one of "t h_ e P-A, RTIF$) or-may b.0:AnQp%1.dq,attorney or law
qrm_ The j_Q will interaiew y
p pd , select Legal VOP pot and Oi h q
Contracting Agent o pre,pqpe.q c on t6gki CC0911§9I , k or, the -
pws(on of
;le Al
4. The 1. 'shall direct 'th, Uh -A a, t
Si6tvic-0. C., e:,w_dk0fL6gAFC6 Sbl.Th6 . dMinistra or may', ssis in
.-w Legal Counsel,'brutsh-AH direction ion Without- prior
coordination., of activities, with - FnotaiVe:
auth t ii6n. frpmthel G.Legal,-,O _qunjqj§h aIj n, �IbI6 fo
r ,'pr V"idih :legal
advice to individual PARTIES, rq�lptpo to their individual c I
_Qmplicince with Public Resources,
t (act with
Code ',86016"h 400,00 et.. seq., but may provide'-'sUch , NJ—
§q jqqs;.pn, erseiparg e cont
any PARTY oar Okitt's-.'
XII. 'OTHER AGREEMENTS OF THE PARTIES,
A. Term dtk"'t, en't The term this A teemontph the date the
_all c
.9 commence on
la!st.dul,y',Ei-dth-'o'*-r"ized .representative . ofthePARTIESexecU s.it This Agreement shall
remain In effect until terminated by4h6' PARTIES or until eight (8). or fribrePARTIES
containing more than ,fifty: percent (60%) of the Population of the and
f
unincorporated areas, Of Qqqnty of Santp.Qlara Withdraw from the Agreement, whichever
5/6/13 . 15
TAG MEMORANDUM OF AGREEMENT
occurs first: A,P ARTY hi 'V (w, Ithdraw r :.-
A bin 6rtzy p. roviding
written no
tice to
.the Admf girator, gf6iftihe ve dk o of -the PARTY'S w fthdrawal.1bb withdraw
a
i
of a PARTY 'A0,not entitle 1h at"PA!l Yf 0 receive or, retain any portion of P F.
B. Ethical Code ,O'-fConduct All TAC tridffiboit and Altibrhates-8hall adhere to the
ictl
6 ; L'h Aft"i-86heitit 44'
Ethicat GbdObf " ohd .All 'TACM-6 bL-t-'s .i§h.d,Altbthiit6g.thall-ziftend
0 TAOL'spb6s red ethics t raining every o er year beginning's rY.2 J6 it1
14. "The
Administrator shall' arrange for this training and include the cos t i n the Annual
Workplan
-and BudgOtfior q"a6j h y r `thetrAi hing is required 00 %to 'bq qQhddc f
ed.
C. 0buntorp wt.s.. This Agreement maybe executed and dollVerod in any number of
PO F,qo&s W—h -bri,e " a ' P,ART'Y'h ,.as sig, rqd a..n,. d,`dq vexed ' a
te ast one
`
Q
ounter mailo
of
co "counter arts" b the PARTIES, inclu ingbm ean s.ofl- a ilb and e-part to t
he
M mfiiOtWt, each , c6uht 6 ,Ort§hA 11 be ;an original, and tdk t4goftr,
shall
constitute one and 4 A� rdei-rhen w ice sh5 I bin ing an effective as to the
PARTIES ifiezame''g.
h0tofb.
Q. V Pdmp Wapco ith $ktQ -91d-FVd0,r4U9Ws. No PARTY hall, by into.
this Agreement, ." „, '
, paAlr ft . icip A' hglh: ,ft TAG -, - dfthe IC, t .o serve -%as Admin.is
trator,
fiscal Agent; -onraciingAgen. racid /or Legal C Uh sd 1jassumeor be d6 6ffied to assume
reapon"sibility for any other
PART, Y., in bOMpW1h`gWifh the fe'qUJrerheA§-,of' f6tb.and
y
federal solid "wgatLand r6.tycling laws, ” ,including bdth011imited,* td; the California
In1: graled"Wasto,'MOnage - W "t I.-
1989 afs, amended (Public Resources Code Section
40000,etseq t
);'This Adfip rn n is, intended s6lblq. for ;the 'c0V'0.'hiehq0 arid benefit of the
PXR'-T,'IES hereto and shall not be deemed for the beinefit. of Any third party and may not
be enforced ''by any third patty, iricludirig,.bUt not limited fto, the '.0 i"Itod States.
Environmental "Protection A .,gencyan e, :California Department ' of Resources, Recycling
and Recover .0 r,,a ny pe r s .o
n acti-99, on thei' bghAlf or in their stead,
E, !hd&fnnifi&afion., In 6f.a: nW h6 ihstah-di"h the"" pro ro itAta fil* allocation-which
night otherwise be - imposed 'be4W, e
enthe. PARTIES purs�ughtta Government Code
,8 ion B, ifie'PARTIES agree that all lAoisses or liabilities incurred by a.'PARTY, or by
the ,Sant6 �'Olard'Valley W, opt its ddftv'vnder,$Paion VI.
_Atpr iWict"inizarrying I
IrfipIpfn--'e'h#itiOh'C6' m.-_m itte"d :sU611 not b -'h- d' 't1h9tipad,thb PARTIES 9
q p., qrp, pro fbt6bU
agree
that Ah1A6',G6Vorhfi1eht Code; Section . 8 . 95. 1 4 6`4611 of 'the fi`eretoshall f.u.11y
defend, and hold barm lest each of the other .P PARTIES, fhe:8anta Clara
VE1116y Water b.i.itrict in1he carrying out Of its duties, u . der:.,Sectioh VI. Implementation
Committee, from any 616irn, ex e damage or 'liability imposed for injury (as
pens or cost, a!,
defined by Government Code Section 810.8) occurring by 'reason of the hegligenf acts or
omissions or Willful misconduct of the indemnifying.PARTY,,, its officers agents or
employees, or in connection with 6farising from any A , �.tirk, aUih6tity or jurisdiction
delegated to such PARTY Under this Agreement. No PARTY, nor any officer, board
member,"empipyee or agent thereof, shall be responsible for any damage or liability
incurred by,rpasbn of the', negligent acts or oMigi§i6hs'or'willful 'niiscOhd'6ct of the other r
PARTIES hereto, their officers' board'mernbets, employees or agents, 0 ''Wet or'in
connection With or arising' from any work, authority or jurisdiction delegated to such
5/6/13 16
i
TAC MEM ..RA/aIDUM QF AGREEMENT
PARTY under ithis Agreement.
:F,, Entire Agreem.. # Th'ie is supersedes. any prior ;arrange_ anent or
agreement arihong the PARTIES regarding the composition, structure, duties and powers
of the TAG including, but not limited to, ;the'TAG Rules of Procedure dated May- 22, 2006,
but;does: not suptrsede..,any other agreements between any of the PARTIES<
G, Amendments. This Agreement may be amended b`una.nimous,wntfen
agreement of the PARTIES A11' PARTIES agree, #o brngfany :proposed amendments ,to
this Agreement to their Council 'or Bo- rd as app licable,►ithin three: {3) monthsfollowing
acceptance by the lC Ti a IC shall, `on a biennial: basis, evaluate. this Agreehtient and
determine if.any amendments are needed The first!biennial evaluation shall be in 201;5..
The IC may °recommend am ndrnert'
t5.,on a `more frequent basis ff , esired;:
H,. Venue In the event that sit shall be brought by any PARTY to this Agreement,
the Pp►RTIES. agree that venue shall be.exclusively, vested in the state courts of'the
County of S- anta Glara, or where othersn►lse a gat wl6 Ive1ly�'IT,tl" 0A p ited States
i� a� K�9' vai ��� tYii3sUald aD�s
Dstnct Court, Northern Dstnct•of California os a
i. Attach'merits. Att"achm;ents 1 through 6 t.artattadh6d hereto antl Ii orporated
herein by ,this reference:
516113 17
I
TAC MEMORANDUM OF AGREEMENT
INWITNESS'WHEREOF, the PARTIES hereto have executed this Agreorn6hi as of the-
dates-shown below..
COUNTY OF SANTA 8 ARA, a pLiblic entity of the State of California
JUN 0 4.2-0113
13 Q UM64 APPROVED TO FOR.
By 'By'
PRE'8 'goo ervisors Deputy, 6,
iftft A Of �$'L*'k County Counsel
KEN YtA GER
5/6/13
18
TAC MEMORANDUM OF AGREEMENT
CITY OF CAMPBELL
Date:
By:
Name: Mark Linder
Title: City Manager
CITY OF CUPERTINO
Date:
By:
Name: David Brandt
Title: City Manager
CITY OF GILROY
al�tel �b I� �2b l 3
By : �= �.
Name: Thom Haglund
Title: City Administrator
CITY OF LOS ALTOS
Date:
By:
Name: Marcia Somers
Title: City Manager
TOWN OF LOS ALTOS HILLS
Date:
By:
Name: Carl Cahill
Title: City Manager
APPROVED AS TO FORM:
By:
Name:
Title: City Attorney
APPROVED AS TO FORM:
By:
Name:
Title: City Attorney
APPROVED AS TO FORM:
By:
Name: �- ( A�Dr-t f{-
Title: City Attorney
ATTESf'
APPRI
By:_
Name:
Title:
D AS TO FORM:
APPROVED AS TO FORM:
By:
Name:
Title: Town Attorney
5/6/13 19
TAC MEMORANDUM OF AGREEMENT
TOWN OF LOS GATOS
Date:
By:
Name: Greg Larson
Title: Town Manager
CITY OF MILPITAS
Date:
By:
Name: Tom Williams
Title: City Manager
CITY OF MONTE SERENO
Date:
By:
Name: Brian Loventhal
Title: City Manager
CITY OF MORGAN HILL
Date:
By:
Name: Steve Rymer
Title: City Manager
APPROVED AS TO FORM:
Bv:
Name:
Title: Town Attorney
APPROVED AS TO FORM:
Bv:
Name : Michael J. Ogaz
Title: City Attorney
APPROVED AS TO FORM:
By:
Name:
Title:
APPROVED AS TO FORM:
Bv:
Name:
Title: City Attorney
5/6/13 20
TAC MEMORANDUM OF AGREEMENT
CITY OF MOUNTAIN VIEW
Hate:
By: -
,Name: Daniel
j . iph
Title! City Manager
:CITY OF PALO ALTO
Date.-
tame: James K66fi6
Title:
City Manager
. anager
'CITY OF SAN JOSE
Date,
By-,
,Name: Norberto bueftot
Title: Deputy City
Manager
CITY OFsANTA CLARA
Date:..
By:
Name: Julio .0 J. Fuentes
'Title: City-Manager
CITY OF SARATOGA
Date:
Bye.
Name: -Dave Anderson
Title.: City Manager
APPROVED:A8 TO FORM:
I
By.,
Name : JAnn(p'L;Quinn
Title: C
Ky MOM
APPROVED As TOTORM;
Title: , Cjty Attorney
APPROVED A5'TP FORM,
Y.,
Name; Ro!!wTsoqgtqatarii'
Title- Senior Deputy .City , Attorney
APPROVED AS TO FORK
By:
Name "Richard E. Nosky, -Jr,
Title-.. C.ity.Attorney
APPROVED AS TO FORM:
By6
Name: Richard Taylor
Title! City Attorney
5/6/13. 21
TAC MEMORANDUM OF AGREEMENT
CITY OF SUNNYVALE
Daite:
By-,
NArhb: Gary M. Luebbett
Title: City- Manager
APPROVED AS To FORM:
By'
Name: joanA. Borg_ er
Title:
5/6/13 22
TWO MFMQRAAOUV,QFAQR�FMENT
ATTACHMENT 1
INITIAL tT-AF'FtN G_i-OF *DMfW-IttRAT_O_A
'The fg-110who is: the initial staff complement fo r the Administrator: l
Staff POISO
FTE."COMthit-ted'
- , 71,
Tb, Administrator
Duties
Elizabeth Constantino, Program
Manager TI 0.82 VT.
Prbvides overs '-ua',W 6k 6'
tasks and,
ail lon-Pf i w"b ' the. A JOW r.
-
VI§4 RAW Senior Management Analyst Q: 87 .FTE_I,
Coordinates the r ftq ; ,8' q§. - - .p e- s
- Program;.
r gr.
staff jo, the I Commission, :and
,performs various >;other duties,::
Clifton 1 -'P 4 P9!9vm,.enfAnAIy.§t ,OAQ,FTE
":at staff to the 'prepares s, P
reporting an, Pe: orms W , anaus�
-Zachary ' hqj Management Apojy$t A Q -.1 T FT
Contracts
Miftlo_ on budget hacking,,
Outreach Specialist,
and various: other
Management
0,98 FTE
Analyst B, Green Business Specialist.
sa-rah;Smith, .Management Analyst 1.0 FTE
H Qrnd: 'C om
postirig,Eouca onr Program
ti
Coordinator
Joanne Chapa, Office Specialist Ill 0.94 FTE
-5/6/13 23
0% FTg 0
Mft.d
�zdwlty
Uhilhimrp,09ted
DWIle''O.
0.1'8: FTE
FTE
Q-4 FTE
,I FTE
Oa- fTE
0-.60 FTE
0.06 FTE
TA C MEMORANDUM OF AGREEMENT
ATTACHMENT
SELECTION PROCESS FOR THE ADMINISTRATOR
Sialdctioh.. The 10 shall select a PARTY or. an Outside Contractor to Serve as the
Administrator for the TAC. As partof the selection process, the potential candidate(s)
shall submit a prQp.pspVto the IC for providing Administrator services ,'The proposal shall
'-t--jl'-d,' and R
include a detailed scope of' work -fpr the "o-odom-An-
g iscp.;ypar, detailed ii ti work
h .,Q_prA for the completion Of each't6sk, and a list of e-molby6et proo6sed,tb'pOrform
each part of th6-Ailh-U91 I W
or p an-,, as well as the adffiihistrAtWi- and management duties
of -;"the" A rh"inistrai or. T heproposal shall also include a resume and description pription of the
66c atioh e
and expertise of each propospO, staff member highlighting
experience in solid 'waste management, recycling, diversion n 0
r6grjMs
, producer
responsibility, public education and outreach,: i6gis I AtiVe analysis, budgeting,
Public
sector mahagerfieht, administration and polioy de'VeloOrnerit. It -it of g-toatim-portance
Administrator high i,
M. .1t6r staff Q-004 9: 111 .n.Q.cD
that each. °m ember of the AdM; p NO -,xppr,.p and
expert tip. listed areas: The pr,p' f �hali4e'sighgife -ifie duties' and -activities-to be
in the and conduct
th' p : qsa
h employee: ' T . I "_.. __ --) _
carried out by'epc 'i 0 k
interviews) with the'potentiAl Administrator(s). The IC Will select an- Admi
hisfratot and
recommend approval to the Commission.
� 11
�.Cha..nge in Administrator Staff. In the event -any -rneri'*qr _ :Of- thp- ' Administrator's staff it
unable or unavailable to servo in the capacity indicated in the brigi , n , al proposal, the IC
shall Work With the Administrator to determine if ah, acceptable alternate staff member is
"ib representatives 'shall include;, ;if desired by the 10, .having, v '.Oo the IC
pafticipate in the selection process for thp. alternate staff fperson; rpA' vk A: W-` the resumes,
references and writing samples of proposed f aow j' 0tes� a nd and . pp "ft
in
interviews; and provide . ro66tt f S-el`6ti6h of the
to ,the d.0ci.,_,qriTrhakjhg p.
is not
proposed alternate. staff 'member. if 'the ptbpbt6d alt6thatib- staff person
unavailable -is a
the IC doterm'166s,'- that the employee who S. 0
acceptable 'Wfho IC, and emp.oy.ee,W:,
'key employee, the, 1.0, may give written nob Brain . istrat6r; that- fhe TAO; I will seek
te, to the A _ __ _ ". I
another Administrator, and the 101 recommend toth , �C m Yihat,the* jec-0
rivy recomme _e , om issior, tp ti n
process for a new Administrator be commenced. Upton receipt of, CpMmis . s j4h, approval;
'09t. The Administrator shall serve until such time as either a
the IC 'will. begin that proce
replacement -Adminiisitait'61''t''48 selected an&,a`p`p`r-b`v`e'd-' by Commission, r
epl the to ' mmissio 0, (if the
Administrator cur
trator is not a PARTY) until the- rent' contract 'for the services of the
Administrator expires, Whichever occurs first. -in the IG's sole discretion, the -services of
the, Admihis rator may be, terminated prior to the selection of "' ;anew Administrator. In the
0'event the Administrator is not a PARTY, an early termination clauseshall' b : placed in,
the contract with the Administrator for use - i by the IC in the event a key staff person
becomes unavailable.
3. Key Employee. A 'key employee" includes, but is not limited to, any one of the
following:
a. An employee who is performing twenty percent (20%) or more of the work hours
in the Annual Workplan.
5/6113 24
TAO MEMORANDUM
OF APRE04ENT
0. An bth`pj--'- - whose wp-- k jogkp �rpqhre a high �ev ql of t6ftid fl 0 .. .
P"Oltis'e arid_
en6hct in recycling; sdhl d lan t -'d
or hazardous W.66bd management programs
and praefic-et..
P, An, employee whose o vor K tasks require a"hjgh'1Qv p1 of pro fesgslona doment that
is the product of numerous years pfo;Kpprience in recycling; solid ,'and 'Hazardous
waste - -i--.".m'pp--*. q.- ..W'd/ , o - - - R " .IY.I 0 -
P ' - " "—P§01
d.* :An amplqypa- Who$O work 7tagft'i=jgh level .of '
iht6...
rAdoh With the public
.9 .16 r.ajmngp-;liaison: with businessos or non = profit -organizations, etc.);
s o r J to ppbjic
m 'joype OTPs-e klpgks, fhONe, presentation;; p-, rp 0, testimony'
'qgqnc'iLs ke-g- -iPER-, Q andlor ,y Councils, ---- prv*orp)
_ognpil he Board of � Sup
MP
community
y
p,qguqn,§. h hog
:associations, etc:).
5/6/13 25
TAC MEMORANDUM OF AGREEMENT
ATTACHMENT 3
'ELEMENTS TO BE CONTAINED IN THE ANNUAL'WORKPLAN AND BUDGET
I.'SCOpe of` W, ork. The,'proposetl Annual ftfkplan and Budget will contain a detailed
scope ,of work :for each proposed task, the employee ,work hours estimated to complete
each task, 'the names) of the specific etlployees that will perform 'the work for each
task ;. the cost `of `the Work hours for each" task; all proposed overhead costs for the
Administrator and :all other projected costs: 'If the AdrYlmstrator is a public agency, the
costs may be,,shown as a percentage of each Full Time :Equivalent (FTE) and the cost
therefore, as long as the position (such -as !Analyst-T) and the name of the employee
Min-
illing that position are indicated; .along With the fully burdened cost 'of the specified
percentage' of each FTE. The proposed Annual Wafkplan shall contain a list of key
milestones',for each task.
2.Admmistrative T.askp: The Workplan shall include a task °for providing admmhstrative
support for the TAC including work hours: to prepare meeting agendas, to schedule
meetings, attend meetings, prepare minutes and correspondence, and carry :out the
direction of the TAC and all Committees and :Subcommittees. The Workplan shall also
inc. lude a separate task for providing administrative support to the ion including
work hours to prepare agendas, attend Commission meetings, prepare minutes; and
carryout the direction of the Cammission,'its Comrnittees'and °Subco'mmittees.
3. Other Staff, Commitments. The proposed Workplan will contain a listing of the. other
dufes and responsibilities of each assigned employee (other than the work to be
performed as .Administrator for the TAC and the Commission) including the work hours
and a general description of the key tasks a' d protects to be perFormed. This will serve
as a cross -check (regardless of Whether the Administrator is a public agency or a
private firm.) to ensure that the time of each employeeL is. not overcommitted, and that
sufficient time exists for each employee to complete. all their assigned tasks.
4. Fiscal .Agent and Contracting Agent Costs. The Administrator shall consult- with the
Fiscal Agent and With the Contracting Agent (in the event they are :separate PARTIES)
and shall incorporate the proposed .costs for the services of each into the proposed
Workplan and Budget. Such costs shall be clearly and separately. identified for each
function (and identified separately from those of the Administrator') and shall include the
costs for employee time, expenses (such as bank fees), overhead charges and all other
proposed costs.
5. Cost Detail For Comparison. The budget shall be formatted in a clear and concise
manner such that all projected expenditures and revenues are detailed by project and
line item. The proposed Workplan and Budget shall contain sufficient detail about
proposed work hours and costs such that a comparison can be made between . the
proposed costs for the current Administrator, the current Fiscal Agent and the current
5/6/13 26
TAC MEMORANDUM OFAGREEMENT
Contracting Agent, and. other potential oflh e
so serviom
6. Projected A900 WCOlft'
40 Aoxopin o furil
0600 Feb.Mfi in th&
event' the
Fiscal Agent lanO. the Gb
ntr!ctih'g.ikqeht are different "ART1..8s: hb, budget.
shall ,include the pt6jec b e ,amount fordt,to be from the. Fiscai Agent to
the ,.,Contracting 'Agent in order io.pay for co ntra CO with Ptraclors.1hat' witl be
qw Ard0d, by, IcQotrafMw Agent _-4_ 6 the u
�protections s take
into account al! "funds purrp I .eld by the Contracting ""...A-...a. " pot (if any) **_
nd , , the O* m -- w y .
- "t
cf
already such funds b" contracts in progest. The 0t ,e c tJ o n shall 66
dd ':b'-"
I trah
pani' t --d8tdAh6; fteque, . cy q 7
y,a Tecomme fund 106' f ro ffithe 'Fiscal
ccorri nda, ibill,
Agent the Ohtr , in' Ap pr
1 4 0 required to . f n- contracts
iawarded; Py th e
tractng Agent 16r the ..0 c p,m Ing year
u annual one mtime # ransfer of funds,
qgAilel'y ftamifi r, of f rilk or other reppm, .90 im,410
7;bkOU.01'6h * Concerning Potehtaal Conflicts:
Once,
Olelhlfial draft of the proposed
Annual W r k p an is prep te d? the 1. (30, A Olsitatoi, the sc q I A gen and the
CPritra wting Agent O@ 'I meet to review and ss P WQfkplan
and shall ,work
%i J-dPritil'Y 'AN ;address any p!$e
cooperatively Qper tiv6l ptiatconflicts:: that could MN* th regar
to d
the, policies of ,Administrator, thd fi&601 Agent &-- the Contracting mn ra Agent: Examples,
-
7,", Mi
include proposed: sae:otrecycI ng..con t —ine_rs,br" o Ah- er :
;than `the purchase
t U I I
pace i. 8: Wd :W cost df;�corqpoit bins for
.. the home composting p
rp gira
n
provision
of recycling .grants, pvz incentives, Ps;;anOPthr such tA�6qA e -ffljRa n
of the IQ
Chair, the: Q, iO!*Or_sh ja further
"Inve8tio6te". 4
"
that Mane
identified, and shall, lih - c6fisUl with jflisca IAgent and the, Contracting
Agent,
res batthatid propose .,so(ut'
I b.h A
s bteaoh, If sol`utiOn8v 0 'an n0t, 00-.
found, :the issue nay b
be
presented * to -the. iC: f t 'further consideration and/or� jhe, 10 Ch a ilt may direct the
Administrator to r,,Ovl00 the
. W ..prkpl . a and !8-u dget,to Fpnqv , - be JtOn
s' creating ng the
potential conflict; NP event 1 0 Chair *111' infOrn the_ 1Q Q such :action ,when the
Annual 1orkplan ;and Budget of.6.. , 0 goetdd fbr approval;
516/13 27
TAC MEMORANDUM OF AGREEMENT
ATTACHMENT 4
CODE. QF ETHICAL CONDkJC-T
1 Members 16h4li -.`ttriVe to conduct all - I me"etiOgs', !dlitcussionsaftd Aplibersiti-ons in a
Sp -ifif -of c6fiabqratio n d pjrna S . 'i P
, Members- shall treat all persons With
r _e s p0e t and q%rtes` y. iIn 1�@,q 'r$e� di- squ
hs.
members 'shall Make their
.rggm0n;s AM `merits df the issue fa*df7ffgPgng in personal akt or
Aff6icks" on pe'rs`bh6 holding positions . 64 her -than their. -O.Wh.
2. P "
mem ers" remain that the aotivitie AO -are fpnoOd by fees
I II r6w are
raised from `the publics, .and -that the T- Ois,reOm
m- diag Oxpeh.ditoOPP of public
funds. Members shall act- ptudian 'in the best interest of the p4, "bii h
.-c when
making fiscal and policy decisions
voluntarily 3. Mehlbers shall
and
shall any ni AO Okh'O members,: on 'issues. where any
one , 6f.the -4.6-116wing apply,:
a. 7,m6m6r holds a finao i.a_ ' interest such that 'the: he rnO *r could
jih'A,h;.i4!ly b fiff M the action or issue being considered: -
b the ffi-dimb6f, i§1 An owner rbr hv#gt6r of `a business the TAC is .'00h.siderilrig
A ding s
uih with.
c; The member owhs'llan$ that is Oei 'for pprp h ps.e,'or "lease by
b program fUnde by Ahe, TAC,
tho-TAC i _ - .. .r by _
arny, communityn WeW en tal orgAlizatib h
Which the
member belongs or contributes fuhds would receive funds from
the TAC
for
projects or service
e. A-p members family rpf "
v - . ftm. „the action or
issue befrg considered. Fa ily includes }the qrs PPPW96- dhil drdn,
hi -and �I�tep g'rafi-dchildei6.hj as va Atq� siblings
grandchildren � i
and parents of the member and the member's
4. A member r6b6sing therrigplivos:` hall mean g the member 'has. a
s (a) annOuncin h �h
fb
conflict of in-rest when Ihe item” is opened , .r dis.cussiolli (b)!;IeaVihg the
interest
Meeting room before discussion on the Matter commences, and (c)` not returning
ui .
tpthe room until'aft6r disdu S-9i.Warid any vote on the matter Is concluded.
5. Members shall periodically
lcdndUbt a self= assessment and inventory of an
potential conflicts of interest they may have a'nd,,,.If the member, is unsure Whether
be shall discuss the issue with the' TAC Chair',
or not a conflict exists, the member
the Administrator, TAC Legal Counsel or legal counsel for the member's own
agency.
6. 111 the event a member fails to recuse him or her self during dis6u''tilon of an
issue where the member appears to have a conflict of interest, the'.Chair of the
meeting shall ask the member to recuse him or her self and shall hwt discussion
about the issue until the member has, left the room.
7. Members shall not engage in. financial transactions using non - public - information
nor allow the improper use of such information to further any perso,n,al or private
interest.
5/6/13 28
• TA C MEMORANDUM OF AGREEMENT
�8:. Members -shall not solicit or accept any gift or other item f' m. o..
e
.. value from
any pprj ogn or Qh_ fi - t.'y
' s eIje—'kN.in ". .6.ff e gJ, ' p9t. i. Q n � from;; business 101-fig
with, or t
conducting ;activities regulated by the_ TAP, p f Wh fit ffiEy— e
substantially affected Y actions cif the
do" not include coffee; tea,
ddhWis discounts A - 9.e
nera pO -6tjhg oards . or plaques of
minor tqtnn$lIc;!WluQ; 105 appropriate and prudent for members decline P.5. ven nq ,
items pf minor intrinsic value (tp b d iin tlj'j!s,*mctjj
"9i M' Oriber6 AWI not kh-i"" -1y" M- -1 - kq pp . g t d commitments ior promises -M6 bf
any -0, - hy
purporting ,: o i6dth6 6 to. fi".-any_-` of iaon tit. 16, t�p Ve A
kind
pr
contract, program bi, o-th"e-,r commitment
_M rr, bets- shall :h. 'us t bershlp
.
:011
the TAC for private gam
_a m b shall always act. ?n, qWeptive� and
qv
pr . e
- nfiA[ I
treatment P, p y qrginiz orin
individual:
1.
12.1i Members '' - - h k l any contract to
provide MeNibbg to' the. TAc for
"I their membership o -the
p-"--e' d dd of at least six �Mb hith s, after t rM.Ih066ho-_ n
13 1Vlernbers pt! adhere rp ' to, and. be vigilant that th TAQ adheres to, all ap
plicable
federal and local ] ws
acid reg
'"Nos blehn, Wily.
14 ?,kl,!!n hAIL'06tticipste Ins"IMA-C-4 p'qh9br t !h g
Members Yactions �',Wtt statements that violate,
i;en,, OaVoi, ib -.a�;qid an , otex
- or that
create th at I
appearance „ that h' �
py: are. vioatin the law or :any ethical s10000,5
set 0,-AtWchmnt,
jOrtii,"Itit i
5/6/13 29
TAG MEMORANDUM OF AGREEMENT
AfmWHIVIENT t
PROCEDURES FOR V IRIAM.P 1514 0 1 'tO'U
,F OYWI'OE FUNDS FROM FI-SCAL AGENT
T CONTRACTING AGENT
The f6lloWing procedures- shall - be Used' the H and the Contracting
' in the event is-dal Agent d
Agent Site different OAFtTIE'S..
1-As part oV its 'revip and approval' of the Annual "plan and Budget, -the IC, shall establish
the - amount '
o.ffq.ndOqhd the ' schedule for ttariget of f(,Ahd' from the Fiscal Agent to -the
Contracting A.00rit for the upcoming fiscal year.
2: Upon approval 'af the Annual'Workplan and Budget by the Commission, the I-mOryaytake
'_
appropriate actions Ponsistent-withthe Annual Wbrk-plan And , including but no t limited
to, the following:
A. Direct the Fizd6l Agent tp-r`ansfer speci cad
dUht6)
dt �u ! ! to the
Contracting Agent 6n6is0 schedule. e. schedule m ayc rf
quarterly,
o I r more frequent transfers, as needed for the fiscal year.
8.. Adjust the. timing andlor thibamouht(i),6f`fUndsi-6 transferred by the a
Fi: l Agent
qqpt
to theContricting agent I f circO m ta T D Ps -ch An ge Ourjpg t --..hQ yppr, & if
10wr
rpa,O.ri.s Ao,do so.L
C In the event the IC w.an
g " e in, t he " scope o :Work
f6 r an existing -Outside
Contractor ihatwi'll increase the,botf6f
the-wot1k,1he (C.- Ma
direct th- seal Agent to
transfer additional funds, to the Contracting Age-'n'tio pay for the amenqled scope of
work.
3. In the event the Fiscal,AgLmht-is also serving as the AdmihistrAtor, the 1C,shall direct the
Fiscal Agent to transfer funds to the Contracting .Agent for payment nt of the Admi hiskrator... The
to t6'
Contracting- Agent shall. pay the Administrator e contract executed between the
Contr9ttingAgent and the Administrator.
4
If a single PARTY TY isAerving As the Fiscpl Agent and the Contracting h.
h
A 6ti t 6 IC
Agent,
a sp' if 6
direct that PARTY to retain pq 1' d' amount Of Countywide. Mayo �p,i" ye.j am Funds to pay the
PARTY for performing the services of Fiscal Agent atid'Coriftoting Agent.
is serving as the A the 5. In the event a single PARTY gent, Administrator and the
Contracting Agent, the 'IC will direct the PARTY to implement the Annual Work
plan And
Budget as approved b the IC and the Commission. This includes paying the costs
ts
specified in the approved Budget for the PARTY rf the- duties of the
Administrator, . ihittrator, the Fiscal Agent and the Contracting Agent, as; well as'carry-ing outthe
duties of each.
6. If the Contracting; Agent is, at any time, running. out of funds or projects a shortfall in
funds due to changed conditions or circumstances, the Contracting Agent shall
immediately inform the IC and the Fiscal Agent and proceed according to the directions
of the IC.
1. When making transfers of funds to the Contracting Agent, the Fiscal Agent shall
make the required arrangements for an electronic transfer of funds or for . preparation of
a check ma * de payable to the Contracting Agent.
8. If the Contracting Agent does not receive funds from the Fiscal Agent pursuant to the
schedule directed by the IC, the Contracting Agent shall promptly inform the Fiscal
Agent and the Fiscal Agent shall promptly arrange for the funds to be transferred.
5/6/13 30
TA, AC MEMORANbIj OF AOREENIENT
9, At.t11e end' of the fscal year; :the I;C� will review the Year Fnd Contract:Status Report
from the Contracting Agent, the Year -End Budget Report from the Fiscal ;Agent,. and the I .
Year.End Raport from tt a Adn imst "rator The IC.may. direct the Contracting Agent -to
transfer unspent; unencumbered ,funds to the Fiscal Agent.or ;td retain such funds for
use in the following :fiscal year; The Contractng Agent will promptly corrl:ply wfh the
directions ofi fhe. IC..
TO If th p 10 directs the Ccntracting;Agentto transfer unspent funds to the Fiscal Agent,
'the Fiscal Agent' shall acknowledge receipt of such funds to the contracting Agebt and
shall:note the transfer it the. accounting retards .of the Fiscal Agent pursuantao
generally accepted ;government acC9unting procedures.
5/6/13 31