HomeMy WebLinkAboutSanta Clara County Library - Supplemental Agreement for the Establishment and Implementation of the Library SystemSUPPLEMENTAL AGREEMENT
This is a supplemental agreement by and between the COUNTY
OF SANTA CLARA, hereinafter referred to as "County," the CITY OF
GILROY and the CITY OF MOUNTAIN VIEW, hereinafter referred to as
"Cities" except where specifically mentioned otherwise, for the
enlargement of the SANTA CLARA VALLEY LIBRARY SYSTEM.
WHEREAS, the County and the City of Gilroy have previously
entered into Agreement for the establishment and implementation
of the Santa Clara Valley Library System; and
WHEREAS, certain modifications to the Agreement are desired
by mutual consent of the parties hereto for the purpose of
admitting the City of Mountain View to the Santa Clara Valley
Library System,
NOW, THEREFORE, IT IS MUTUALLY AGREED between the parties
hereto as follows:
1. Enlargement. That the Santa Clara Valley Library System
be enlarged to include the City of Mountain View.
2. Revision. The Agreement of December 21, 1964 and the
Supplemental Agreement of April 12, 1965 are hereby amended as
follows:
Paragraph 4 entitled, "Selection of Materials" is hereby
deleted. New Paragraph 4 is added to read as follows:
"4. Selection of Materials. It is agreed between the
parties herein that the selection of materials may be coordinated
between the head librarians (hereinafter referred to as Librarians)
of the Cities and the County. Materials may be defined as books,
pamphlets, maps, prints, periodicals or other collections that are
customarily a part of library service. The Librarians of the
Cities may participate as members in the Adult Book Selection
meetings and the Children's Book Selection meetings of County, or
otherwise indicate to County the number and types of library
materials to be selected within the limits of the monies available.
Constant attention will be directed toward the avoidance of
unnecessary duplication. It is the intent of the parties hereto
that this procedure in no way limits Cities from selecting
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materials nor does it restrict Cities from purchasing materials of
its choosing from any source it may select."
Paragraph 5 entitled, "Acquisition of Materials" is hereby
deleted. New Paragraph 5 is added to read as follows:
"5. Acquisition of Materials. County shall purchase and
pay for such materials requested by Cities. County will bill Cities
and Cities shall pay County the net cost of these materials."
Paragraph 6 entitled, "Organization and Physical Preparation
of Materials" is hereby deleted. New Paragraph 6 is added to read
as follows:
"6. Organization and Physical Preparation of Materials.
It is mutually agreed that County will classify, catalogue and
process those books purchased for Cities at a cost of One Dollar
and Twenty -four Cents ($1.24) per book including the cost of
ordering and receiving books for Cities from date of this Agreement
until end of fiscal year 1965.66. A detailed study will be made
by County to determine the basis of setting the proper cost for
this service in each subsequent fiscal year. Should any appreciable
change in procedures be made during the term of this agreement
resulting in a substantial decrease in cost, an adjusted level of
charges will be negotiated and made effective on a date agreed to
by the Librarians. In the event that a level of cost is not agreed
upon by December 31 of each year then the matter shall be submitted
for arbitration according to the provisions of Paragraph 13 of this
agreement. Processing shall include the furnishing to Cities of
the same number and types of catalogue cards as furnished to County
branch libraries and the same type of pockets, book cards, plastic
jackets and related material as used in the County Library System."
Paragraph 7 entitled, "Delivery of Materials" is hereby
deleted. New Paragraph 7 is added to read as follows:
"7. Delivery of Materials. It is mutually agreed that
delivery by the County will be on a schedule according to need as
agreed upon by the Librarians. Delivery costs shall be included
within the cost of processing except that where deliveries increase
in frequency through agreement between the Librarians as herein
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provided, then an adjusted delivery cost will be settled in each
year as necessary."
Paragraph 8 entitled, "Lending of Materials" is hereby deleted.
New Paragraph 8 is added to read as follows:
t18. Lending of Materials. County and Cities mutually
agree that the present borrowing cards or any future type of
library card agreed to by the Librarians shall be honored on a
uniform basis by all libraries and any materials borrowed from any
service outlet in the Library System may be returned without
penalty therefor within the borrowing period to any other service
outlet in the Library System."
Paragraph 10 entitled, "Interavailability of Materials and
Information" is hereby deleted. New Paragraph 10 is added to read
as follows:
"10. Interavailability of Materials and Information.
Each participating library may make inquiries by telephone,
messenger or by letter as to specific holdings within the Library
System. Material and information contained in any one service
outlet in the system shall be available on the same basis to all
library users in the area served by the Library System. Materials
may be transferred by mail, messenger or by the County's delivery
service depending upon the need and the cost. Delivery service
shall be on a schedule as mutually agreed upon."
Paragraph 12 entitled, "Equalizing of Services Furnished" is
hereby deleted. New Paragraph 12 is added to read as follows:
"12. Equalizing of Services Furnished. It is further
agreed hereby that any imbalance in the amount of services furnished
shall be adjusted annually by agreement between the Librarians.
Adjustment of services rendered shall be the product of study and
agreement between the Librarians and shall include the provisions
of Paragraph 13 of this agreement relating to Arbitration. The
County or Cities shall supply services to correct the imbalance.
The amount of any such service imbalance shall be determined for
the level of business from the effective date of this agreement
to June 30, 1966 and any service adjustment shall take effect at
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that time. In subsequent fiscal years, the amount of service
imbalance shall be determined for the level of business from
July 1 to December 31 and any service adjustment shall take effect
at that time.
Service imbalance shall reflect the difference in the number
of books or periodicals circulated to, and the amount of reference
service provided to County residents through the libraries of the
Cities and the number of books circulated to, and the amount of
reference service provided to the Cities' residents through County
Library outlets.
Paragraph 13 entitled, "Arbitration" is hereby deleted. New
Paragraph 13 is added to read as follows:
"13. Arbitration. It is mutually agreed between the
parties that in the event of an unresolved disagreement between
Librarians on any point where mutual agreement is required in this
joint cooperation the issue shall be submitted to arbitration as
follows: The question shall first be presented to the Library and
Culture Commission of the City of Gilroy, the Board of Trustees of
the Mountain View Library and the County Library Commission. In
the event of failure to agree at this stage, the matter shall be
arbitrated by a committee composed of the Chairman of the Library
and Culture Commission of Gilroy, the Chairman of the Board of
Trustees of Mountain View, the Chairman of the County Library
Commission, and the State Librarian. In the event that a
satisfactory agreement is not unanimously agreed upon before
February 1 of any fiscal year, then this agreement may be canceled
at the end of said fiscal year at the option of either party hereto
upon notice in writing to the others within fifteen days after said
date."
Paragraph 14 entitled, "Termination" is hereby deleted. New
Paragraph 14 is added to read as follows:
"14. Termination. This agreement may be terminated by
any of the parties upon thirty (30) days written notice."
Paragraph 15 entitled, "Notice" is hereby deleted. New
Paragraph 15 is added to read as follows:
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"15. Notice. Any written notice required herein to be
given any of the parties may be sent by registered mail to the main
office of the other parties.10
IN WITNESS WHEREOF, the parties hereto have executed this
Supplemental Agreement as of SEP 2 8 1965
CITY OF MOUNTAIN VIEW
JOHN T. O'HALLORAN
�- CITY MANAGER
MOUNTAIN VIEW, CALIFORNIA
COUNTY OF SANTA CLARA
Chairrnan of the Board of Supervisors
APPROVED AS TO FORM:
D ty County Counsel
JTR: j
9 -16 -65
CITY OF GILROY
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APPROVED AS TO FORM:
Deputy City Attorney
City of Mountain View
,�T 0 S 0 Cmm of a
b, t'lle rioar�] of, Sm-pervis r f the ty Sant Clara,
StAte p tI.-ty of ciiroy, ;state of califo -, i
f (;a1ifornin, and tne ci rn a,
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have he--zeto.'ore executed an Agreement providtn!,,�, for the establL,411ment
and, implert-tentatI.On. rf th.%, Santa Clarp, sy-steTa- and
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the C.M.1c, or 'Aanta f3lara mvtd t��e Cl.ty of Cilroy
* w st so
red to am,--nd ths�, for
admittin- the Cir AT,11 VTFY! t'o tl-,,p S','Apta 47T!,ra Va.1.1-ef'T
Syst M-,
" Ufa RtZOLVED by the Board of Supervisors of,
the County of Santa Clara, s�4te of California, that the 01-tairrmn
of the 300rJ f.-If 17"" erVIIQorq .','antaClara is auttiorized
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to exu"te a IS-1,ipplemeiltaj i,.greeinent pit. -t the City of Gilroy and
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t1te Cty olE Mmyntair. Vle�,i am-tending
1�1 ,,, the aforc!�.ai'd Agrement by
enlarging the Santa Clara LUI"'�rexy Sy--tem I-Lo 1-aclude the.
C--'Ity f! 3mmtaln-
PASSED AM ADOPTED by the Bcmrd aZ Supervisors of the Comty
0� Santa Glara
A. , state of aUilornia, on
by the following vote:
7i
ATTM: -N xAilll ilOILL111; Clerk
'I
1�,oard of Supervisor3