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Home My WebLink AboutMOU - City of Morgan HillMEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF GILROY AND CITY OF MORGAN HILL �-cs 0-7 f DUPLICATE original Maintained by City Clerks Office REGARDING THE SOUTH COUNTY YOUTH TASK FORCE ( SCYTF) POLICY TEAM The purpose of this Memorandum of Understanding (MOU) is to document and Formalize the intent of the CITY OF MORGAN HILL (hereafter referred to as "POLICY TEAM MEMBER ") to participate and collaborate with the City of Gilroy (hereafter referred to as "CITY ") in a "Policy Team" of the South County Youth Task Force ( SCYTF) as a financial contributing member, an organization who contributes funds annually to sustain the work of the SCYTF. RECITALS WHEREAS, CITY and the CITY OF MORGAN HILL, the COUNTY OF SANTA CLARA, the GILROY UNIFIED SCHOOL DISTRICT, the MORGAN HILL UNIFIED SCHOOL DISTRICT, and the GILROY GANG TASK FORCE, now called GILROY YOUTH TASK FORCE, will contribute seed funding to provide staffing and coordination for the SCYTF; and WHEREAS, CITY will assume the lead responsibilities for staffing and coordination of the SCYTF in conformance with the CaIGRIP grant award and in agreement with the POLICY TEAM MEMBERSHIP to support and sustain this collaborative partnership; and WHEREAS, THE POLICY TEAM MEMBERSHIP may in the course of advancing the goals of the SCYTF and in the spirit of collaboration, contribute funding, in -kind resources, and /or seek grants and /or donations that would support the goals of the SCYTF; and WHEREAS, the Policy Team of the SCYTF will establish a meeting schedule that will convene at a minimum, quarterly; and WHEREAS, CITY and POLICY TEAM MEMBER share a commitment to the success of this collaborative effort of service providers, law enforcement agencies, school districts and other government agencies working together to use a collaborative problem solving approach to prevent gang involvement, redirect at -risk youth towards productive behaviors and break the cycle of youth violence in the South County. The Strategic Goals of the SCYTF are to: 1. Implement and continue a two tiered governance structure that establishes a Policy Team and Technical Team. 2. Foster a culture of communication and collaboration to maximize coordination across boundaries of organizations. 3. Conduct a community -wide youth /gang assessment process to understand the scope of the South County's issues and recommend strategies to address them. 4. Develop and adopt a strategic work plan that would direct and coordinate programs and services, and additional renditions of the strategic work plan as needed. 5. Design and execute an education, awareness and service - delivery campaign that employs culturally competent and relevant strategies to inform and engage task force members, youth and their families, and community partners to reduce youth violence and anti- social behaviors in the South County. NOW, THEREFORE the parties agree that POLICY TEAM MEMBER will provide leadership and assistance to the SCYTF Policy Team in the following areas: 1. Participates in an engaging culture of active communication, coordination and inter - agency collaboration 2. Contributes and shares resources that support and advance the goals of the SCYTF in accordance with a budget and work plan approved by the Policy Team. (SEE EXHIBIT A) 3. The Policy Team will provide direction and guidance to the Technical Team. 4. Actively participates in the Policy Team role that: a. Evaluates emerging trends and sets policy direction b. Monitors the progress of the Technical Team c. Facilitates interagency collaboration and troubleshooting d. Reviews efforts, measures success and makes changes as needed e. Completes service delivery if and as specified within approved funding applications 2 5. Seeks out and brings forward for consideration, "best practices" and "evidence -based practices" that can be tailored to the South County's unique needs. 6. Policy Team Member understands and accepts the Strategic Goals and further understands and accepts responsibilities as a participating member of the SCYTF. 7. Policy Team Member and the City of Gilroy enter into this Memorandum of Understanding with the intent to participate as long as they mutually agree that participation is useful. Either party may terminate this agreement for any reason by giving 30 days prior written notice of termination. The CITY OF GILROY, a municipal corporation B J. dward Tewes Date Interim City Administrator POLICY TEAM MEWER: B , A Steve Rymer / Date City Manager Address: 17555 Peak Ave. Morgan Hill, CA 95037 AFFO OM M TO F0EM1t ��w�ct� w�pYovae'. �z�o2�,s 3 South County Youth Task Force EXHIBIT A Page 1 of 1 Financial Contributing Agencies Final JOINT REVENUE Joint Revenue Total Proposed FY 14 -18 Budget Revenue (cost to indi%idual partners) Contribution 14/15 15/16 16/17 17/18 Participating Agency and Contribution City of Gilroy $14,000.00 $14,000.00 $15,000.00 $15,000.00 $58,000.00 City of Morgan Hill $14,000.00 $14,000.00 $15,000.00 - $15,000.00 $58,000.00 Santa Clara County - Board of Supervisors $14,000.00 $14,000.00 $15,000.00 $15,000.00 $58,000.00 Gilroy Unified School District $14,000.00 $14,000.00 $15,000.00 $15,000.00 $58,000.00 Morgan Hill Unified School District $14,000.00 $14,000.00 $15,000.00 $15,000.00 $58,000.00 Gilroy Gang Task Force $7,000.00 $7,000.00 $7,000.00 $7,000.00 $28,000.00 Total $77,000 $77,000 $82,000 $82,000 $318,000 JOINT EXPENDITURE Joint Expenditure Total Proposed FY 14 -18 Budget Expenditure Expenditure 14/ 15 15/16 16/17 17/18 Salary and Contractual Services 50% of Full Time Salary and Full Benefits CalGrip Grant pays other 50% portion directly $56,080 $56,080 $57,449 $57,449 $227,059 To make 1.0 FTE salary and benefits expenses whole SCC Education Unit Juvenile Probation Officer $20,919 $20,821 $24,500 $24,500 $90,740 Cal Grip funds will cover calculated 33% - 38% of the Juvenile SCC Juvenile Probation Department offers a direct match of 50% of PO's salary expenses to make 1.0 FTE whole Subtotal Salary and Contractual Services $77,000 $76,901 $81,949 $81,949 $317,800 Supplies Meeting Supplies 99 51 51 201 Subtotal Supplies SO $99 S51 $51 $201 Total $77,000 $77,000 $82,000 $82,000 1 $318,000 Special Notes: "We have been two awarded Cal Grip grants, (Youth REACH and ONE Projects, to which funds cover calendar year years 2014 - 2017. Cal Grip covers half of the salary and benefits of the SCYTF Coordinator, listed on this budget. Cal Grip funds will cover calculated 33% - 38% of the Juvenile Probation Officer's Position covering calendar years 2014 -2017. Financial Contributing Agencies (referenced above) have each agreed to pay into the Probation Officer's (PO) salary, to get SCYTF up to agreed upon 50% of this salary, Per Regulatory Agreement, which expires 1212015 and has an intention of reentering to cover 1/2016 - 12/30/2017, SCC Juvenile Probation Department offers a direct match of 50% of PO's salary expenses to make 1.0 FTE whole. Calgrip Services began January 2014 under the REACH grant and will end December 2017 under the ONE grant. County of Santa Clara will make a lump sum contribution of $50,000 that will essentially take us into 12131/17. We will submit our 2nd request (remaining $8,000) in year in FY 16/17.