HomeMy WebLinkAboutState of California - 2016 Agreement - High Speed-Rail AuthoritySTATE OF CALIFORNIA
STANDARD AGREEMENT
STD 213 (Rev 06/03) Agreement Number
HSR16 -39
Registration Number
1. This Agreement is entered into between the State Agency and the Contractor named below:
STATE AGENCY'S NAME
California High -Speed Rail Authority
CONTRACTOR'S NAME
City of Gilroy
2. The term of this Agreement is: September 1, 2016 through June 30, 2018
or upon execution of this Agreement, whichever is later
Agreement is:
3. The maximum amount $400,000.00
of this Agreement is: Four Hundred Thousand Dollars and Zero Cents
4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of
the Agreement.
Exhibit A — Scope of Work 3 pages
Exhibit B — Budget Detail and Payment Provisions 4 pages
Exhibit C — General Terms and Conditions 3 pages
Exhibit D — Special Terms and Conditions 4 pages
Exhibit E — Supplemental Terms And Conditions For Contracts Using Federal Funds 9 pages
Attachment 1 — Budget 4 pages
Attachment 2 — Board Resolution 9 pages
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
CONTRACTOR
CONTRACTOR'S NAME (ijother than an individual, state whether a corporation, partnership, etc.)
City of Gilroy
BY (Authorized Signature) DATE SIGNED (Do not type)
A!S I G
PRINTED NAME AND TITLE OF PERSON SIGNING
Gabriel Gonzalez, City Administrator
ADDRESS
City Hall, 7351 Rosanna Street, Gilroy, CA 95020
STATE OF CALIFORNIA
AGENCY NAME
California High- eed Rail Authority
BY (Authorized tore) DATE SIGNED (Do not type)
A5 a -'
PRINTED NAME AND TITLE OF P
Scott Jarvis, Chief En
ADDRESS
770 L Street, Suite 620 MS 2
Sacramento, CA 95814
California Department of General Services
Use Only
1E Exempt per: Public Utilities Code Section
185036
EXHIBIT A
SCOPE OF WORK
1. BACKGROUND AND PURPOSE
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A. The California High -Speed Rail Authority (Authority) is responsible for the planning, design,
construction, and operation of the first high -speed rail system in the nation (Project). The California
high -speed rail system will connect the mega - regions of the State, contribute to economic
development and a cleaner environment, create jobs and preserve agricultural and protected lands. By
2029, high -speed rail will run from San Francisco to the Los Angeles basin in under three hours at
speeds of over 200 miles per hour. The system will eventually extend to Sacramento and San Diego,
totaling 800 miles with up to 24 stations. In addition, the Authority is working with regional partners
to implement a statewide rail modernization plan that will invest billions of dollars in local and.
regional rail lines to meet the State's 21s` century transportation needs.
B. This Agreement (Agreement) is between the Authority, an agency of the State of California, and City
of Gilroy (Contractor), a California Municipal Corporation.
C. To facilitate the construction of the high -speed rail system, the Authority requires Contractor to
perform the work as described in Section 2 of this Exhibit (Work).
D. All inquiries regarding this Agreement will be directed to the project representatives identified below:
AUTHORITY
CONTRACTOR
Contract Mana er- Ben Tri ousis
Project Manager- Gabriel A. Gonzalez
Address: 100 Paseo de San Antonio, STE 206
San Jose, CA 95113
Address:
City Administrator,
7351 Rosanna Street, Gilr_o ,_CA 95020. _
Phone_: 408 277 -1085
Phone: 408 846 -0202
Fax:
Fax: (408) 846 -0203
Email: ben.tripousis@hsr.ca.gov
Email: Sabe. onzalez@cityofgilroy.org
The Contract Managers may be changed without amendment with written notification.
2. SCOPE OF WORK, TASKS, DELIVERABLES, AND SCHEDULE
A. The Authority shall provide the Contractor a Notice to Proceed for the Work under this Agreement
from the Authority's Contract Manager, a proposed alignment, segment number(s) and any other
information about the Project segment(s) to assist the Contractor in the investigation of its existing
facilities for conflicts with the Project's proposed alignment. The Notice to Proceed may specify work
based on Tasks as outlined below.
B. Contractor will be reimbursed for its actual, direct, and necessary expenses in its performance, of the
following:
Task
I Descri tion
Deliverable
Schedule
1.
1 Technical/Engineering
I Staff time to review
Comments on
Through December
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EIMTT A
SCOPE OF WORK
Task
Description
Deliverable
Schedule
Review Support
technical/preliminary
technical/preliminary
31, 2017
engine documents.
engine documents.
2.
Technical/Engineering
Staff time for
Report identifying any
Through December
Review Support
identifying existing
conflicts.
31, 2017
conflicts.
3.
Technical/Engineering
Staff time for
Participation in
Through December
Review Support
coordination with the
coordination activities.
31, 2017
Authority and its
representatives.
4.
Agreement
Staff time for
Participation in meetings.
Through December
Development
cooperative agreement
and review of draft contract
31, 2017
review.
and other documents.
5.
Agreement
Staff time for task
Participation in meetings
Through December
Development
order /utility agreement
and review of draft contract
31, 2017
template review.
and other documents.
6.
Agreement
Staff time for right -of-
Participation in meetings
Through June 30, 2018
Development
way transfer agreement
and review of draft contract
review.
and other documents.
7.
Agreement
Staff time for grade
Participation in meetings
Through December
Development
separation agreement
and review of draft contract
31, 2017
review.
and other documents.
8:
Agreement
Staff time for
Participation in meetings
Through June 30, 2018
Development
ownership and
and review of draft contract
maintenance agreement
and other documents.
review.
9.
Agreement
Attorney time for legal
Legal review of documents
Through June, 30, 2018
Development
review.
and meeting with Authority
attorneys.
10.
Agreement
Staff and attorney time
Materials and reports for
Through June 30, 2018
Development
for preparation of board
board of directors.
of directors materials
and reports.
11.
Right -of -way Support
Staff time for property
Reports detailing property
November 1,2017
rights research.
rights.
through expiration or
termination of the
Agreement
12.
Right -of -way Support
Staff and attorney time
Abandonment,. vacation, or
November 1, 2017
for abandonment,
legal transfer of right -of-
through expiration or
vacation, or legal
way and supporting
termination of the
transfer of right -of -way.
documentation.
Agreement.
13.
166t-of-way Support
Staff and attorney time
Presentations to board of
November 1, 2017
for preparation of board
directors, if any.
through expiration or
of directors materials
termination of the
and reports.
Agreement.
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EXHIBIT A
SCOPE OF WORK
Contractor staff and attorney time will be reimbursed at the hourly rates set forth in the Budget.
Contractor acknowledges that "staff time" does not include time for subcontractors, vendors, and
outside counsel. Subcontractor, vendors, and attorney time shall only be reimbursed if specifically
included above and in the Budget.
C. Additionally, Contractor will be reimbursed the actual costs incurred for (i) fringe and overhead rates,
and (ii) other direct costs limited to (a) travel; (b) approved subcontractors; and (c) vendors.
D. Contractor acknowledges the following costs shall not be reimbursed: (i) reviewing and/or providing
comments on environmental documents (including, but not limited to, environmental impact
statements and environmental impact reports); (ii) attending meetings, unless at the request of the
Authority; (iii) acquisition of real property, which shall be handled through the property acquisition
process; (iv) coordination for design and construction activities, which shall be handled through task
orders /utility agreements; (v) preliminary and/or final, designs, which shall be handled through task
orders /utility agreements; (vi) construction, materials, or inspection, which shall be handled through
task orders/utility agreement; and (vii) maintenance, which shall be handled through the ownership
and maintenance agreement or construction and maintenance agreement, as appropriate.
3. SCHEDULE OF SERVICES
Performance of the work described in Section 2 shall commence upon receipt of Notice to Proceed.
Unless terminated as provided herein, the Work shall continue until earlier of (i) completion of the Work
or (ii) expiration of the term.
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EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
1. FUNDING REQUIREMENTS
A. This Agreement shall be of no further force and effect if the Budget Act of the current year
and/or any subsequent years covered under this Agreement does not appropriate sufficient funds
for the Work identified in Exhibit A. In this event, theAuthority shall have no liability to pay
any funds whatsoever to the Contractor or to furnish any other considerations under this
Agreement and the Contractor shall not be obligated to perform any provision of this Agreement.
B. After execution or commencement of this Agreement, if funding for any fiscal year is reduced or
deleted,by the Budget Act for purposes of the Work, the Authority shall have the option to.
either: l) cancel this Agreement with no further liability occurring to the Authority; or 2) offer
an Agreement amendment to the Contractor to reflect the reduced amount.
C. This Agreement is valid and enforceable only if sufficient funds are made available to the State
by the United States Government or the California State Legislature for the purpose of this
Project. In addition, this Agreement is subject to any additional restrictions, limitations,
conditions, or any statute enacted by the Congress or State Legislature that may affect the
provisions, terms or funding of this Agreement in any manner.
2. COMPENSATION, INVOICING, AND PAYMENT
A. The maximum amount of this Agreement is an estimate, and the actual amount of work
requested by the Authority may be less. No payment shall be made iii advance of services
rendered.
B. Contractor shall not be entitled to, payment for work performed prior to receipt of Notice to
Proceed from the Authority's Contract Manager. No Work shall begin before that time.
C. Invoices shall include the Agreement Number, date prepared, and billing period, actual hours
worked (by individual name and position), actual costs for salaries (by position), and fringe,
overhead and other direct costs. Contractor shall not be paid for claimed costs or expenses not
identified on the Attachment 1 — Budget.
D. For services satisfactorily rendered and approved by the Contract Manager and upon, receipt and
approval of the invoices, the Authority shall reimburse the Contractor for actual costs incurred.
Provide 1 original and 2 copies, as set forth below, of the invoice for payment. Invoices shall be
submitted no more than monthly in arrears to:
(1 original and 1 copy)
Financial Operations Section
California High- Speed Rail Authority
770 L Street, Suite 620 MS 3.
Sacramento, CA 95814
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EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
�p
(1 copy)
Ben Tripousis
100 Paseo de San Antonio, STE 206
San Jose, CA 95113
E. The following certification shall be included on each invoice and signed by the authorized
official of the Contractor:
"I certify that this invoice is correct and proper for payment, and reimbursement for these costs
has not and will not be received from any other sources, included but not limited to a Government
Entity contract, subcontract, or other procurement method."
F. The Authority will accept computer generated or electronically transmitted invoices. The date of
"invoice receipt" shall be the date the Authority receives the paper copy.
G. Payments shall be made to the Contractor for undisputed invoices. If the Authority disputes an
invoice it shall notify the Contractor within fifteen (15) working days of receipt of the invoice
and pay undisputed portions of the invoice in accordance with the Agreement. The invoice may
be disputed if additional evidence is required to determine the invoice's validity, deliverables for
the billing period have not been received and approved, inaccuracies of the invoice, or does not
otherwise comply with the terms of this Agreement.
H. Positions listed in the Budget, included as Attachment 1, may be changed without an amendment
to the Agreement. A request for change must be in writing, on Contractor's letterhead, and
identify the position and rate that is added or removed. There shall be no change in the positions
without written approval by the Authority's Contract Manager.
I. There shall be no change in the rate of position without prior written approval by the Authority's
Contract Manager. A request for change must be in writing, on Contractor's letterhead and
identify the reason for rate change.
3. COST PRINCIPLES
Contractor's performance shall be governed by and in compliance with the following administrative
and cost'principles:
A. If Contractor is a governmental entity, then Contractor shall comply with Title 49 Code of
Federal Regulations, Part 18, Uniform Administrative Requirements for Grants and Cooperative
Agreements to State and Local Governments and OMB Circular A -87, Cost Principles for State,
Local, and Indian Tribal Governments.
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EDIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
B. If Contractor is a for - profit organization, then Contractor shall comply with Title 49 Code of
Federal Regulations, Part 19, Uniform Administrative Requirements for Grants and Cooperative
Agreements with Institutions of Higher Education, Hospitals, and other Non -Profit
Organizations (49 C.F :R. Part 19) and Title 48 Code of Federal Regulations, Federal Acquisition
Regulations System, Chapter 1, Part 31 et seq.
C. If Contractor is a non -profit organization, then Contractor shall comply with 49 C.F.R. Part 19
and OMB Circular A -122, Cost Principles for Nonprofit Organizations.
D. If Contractor is an educational institution, then Contractor shall comply with 49 C.F.R. Part 19
and OMB Circular A -21, Cost Principles for Education Institutions.
E. Any subcontract in excess of $25,000, entered into as a result of this Agreement, shall contain all
the provisions of this clause.
The identified circulars and regulations are hereby incorporated into this Agreement by reference as if
fully set out herein.
If any costs for which payment has been made to the Contractor are determined by subsequent audit.
to be unallowable under the applicable administrative and cost principles referenced above, then the
unallowable costs are subject to repayment by the Contractor to the Authority.
4. TRAVEL
A. The Contractor shall be reimbursed for approved travel and per diem expenses using the same
rates provided to non - represented state employees. The Contractor must pay .for travel in excess
of these rates. The Contractor may obtain current rates at the following website:
http: / /www.calhr.ca.gov /employees/ pages /travel- reimbursements.aspx.
B. Travel expenses are computed from the Contractor's approved office location. Travel to the
Contractor's approved office from other locations is not reimbursed under this Agreement unless
specifically authorized.
C. The Contractor must retain documentation of travel expense in its financial records. The
documentation must be listed by trip and include dates and times for departure and return.
5. CONTINGENT FEE
The Contractor certifies, by execution of this Agreement, that no person or selling agency has been
employed or retained to solicit or secure this Agreement upon an agreement or understanding for a
commission, percentage, brokerage, or contingent fee, with the exception of bona fide employees or
bona fide established commercial or selling agencies maintained by the Contractor for the purpose of
securing business..For breach or violation of this certification, the Authority has the right to annul this
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EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
Agreement without liability, pay only for the value of the work actually performed, or in its
discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount
of such commission, percentage, brokerage, or contingent fee.
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EXHIBIT C
GENERAL TERMS AND CONDITIONS AND CONTRACTOR CERTIFICATIONS
1. GENERAL TERMS AND CONDITIONS
A. APPROVAL. This Agreement is of no force or effect until signed by both parties and approved by the
Department of General Services, if required. Contractor may not commence performance until such
approval has been obtained.
B. AMENDMENT. No amendment or variation of the terms of this Agreement shall be valid unless made
in writing, signed by the parties and approved as required. No oral understanding or Agreement not
incorporated in the Agreement is binding on any of the parties.
C. ASSIGNMENT. This Agreement is not assignable by the Contractor, either in whole or in part,
without the consent of the State in the form of a formal written amendment.
D. AUDIT. Contractor agrees that the Authority, the Department of General Services, the State Auditor,
or their designated representative shall have the right to review and to copy any records and supporting
documentation pertaining to the performance of this Agreement. Contractor agrees to maintain such
records. for possible audit for a minimum of three (3) years after final payment, unless a longer period of
records retention is stipulated. Contractor agrees to allow the auditor(s) access to such records during
normal business hours and to allow interviews of any employees who might reasonably have information
related to such records. Further, Contractor agrees to include .a similar right of the State to audit records
and interview staff in any subcontract related to performance of this Agreement. (Gov. Code §8546.7.)
E. INDEMNIFICATION. Contractor agrees to indemnify, defend, and save harmless the State, its
officers, agents, and employees from any and all claims and losses accruing or resulting to any and all
contractors, subcontractors, suppliers, laborers, and any other person, firm, or corporation furnishing or
supplying work services, materials, or supplies in connection with the performance of this Agreement,
and from any and all claims and losses accruing or resulting to any person, firm or corporation who may
be injured or damaged by Contractor in the performance of this Agreement.
F. DISPUTES. Contractor shall continue with the responsibilities under this Agreement during any
dispute.
G. TERMINATION FOR CAUSE. The Authority may terminate this Agreement and be relieved of any
payments should the Contractor fail to perform the requirements of this Agreement at the time and in the
mariner herein provided. In the event of such termination the Authority may proceed with the work in any
manner deemed proper by the Authority. All costs to the Authority shall be deducted from any sum due
the Contractor under this Agreement and the balance, if any, shall be paid to the Contractor upon demand.
H. INDEPENDENT CONTRACTOR. Contractor, and the agents and employees of Contractor, in the
performance of this Agreement, shall act in an independent capacity and not as officers or employees or
agents of the State.
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EXHMIT C
GENERAL TERMS AND CONDITIONS AND CONTRACTOR CERTIFICATIONS
I. NON-DISCRIMINATION CLAUSE. During the performance of this Agreement, Contractor and its
subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee or
applicant for employment because of sex, race, color, ancestry, religious creed, national origin, physical
disability (including HIV and AIDS), mental disability, medical condition (e.g., cancer), age (over 40),
marital status, and denial of family care leave. Contractor and subcontractors shall insure that the
evaluation and treatment of their employees and applicants for employment are free from such
discrimination and harassment. Contractor and subcontractors shall comply with the provisions of the Fair
Employment and Housing Act (Gov. Code § 12990 (a -f) et seq.) and the applicable regulations
promulgated thereunder (California Code of Regulations, Title 2, Section 7285 et seq.). The applicable
regulations of the Fair Employment and Housing Commission implementing Government Code Section
12990 (a -f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations] are
incorporated into this Agreement by reference and made a part hereof as if set forth in full. Contractor and
its subcontractors shall give written notice of their obligations under this clause to labor organizations
with which they have a collective bargaining or other Agreement.
Contractor shall include the nondiscrimination and compliance provisions of this clause in all
subcontracts to perform work under the Agreement.
J. TIMELINESS. Time is of the essence in this Agreement.
K. GOVERNING LAW. This contract is governed by and shall be interpreted in accordance with the laws
of the State of California.
L. UNENFORCEABLE PROVISION. In the event that any provision of this Agreement is unenforceable .
or held to be unenforceable, then the parties agree that all other provisions of this Agreement have force
and effect and shall not be affected thereby.
2. CONTRACTOR CERTIFICATIONS
A. STATEMENT OF COMPLIANCE. Contractor has, unless exempted, complied with the
nondiscrimination program requirements. (GC 12990 (a -f) and CCR, Title 2, Section 8103.)
B. DRUG -FREE WORKPLACE REQUIREMENTS. Contractor will comply with the requirements of
the Drug -Free Workplace Act of 1990 and will provide a drug -free workplace by taking the following
actions:
i. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation,
possession, or use of a controlled substance is prohibited and specifying actions to be taken against
employees for violations.
ii. Establish a Drug -Free Awareness Program to inform employees about:
1) the dangers of drug abuse in the workplace;
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EXHIBIT C
GENERAL TERMS AND CONDITIONS AND CONTRACTOR CERTIFICATIONS
2) the person's or organization's policy of maintaining a drug -free workplace;
3) any available counseling, rehabilitation, and employee assistance programs; and,
4) penalties that may be imposed upon employees for drug abuse violations.
iii. Every employee who works on the proposed Agreement will:
1) receive a copy of the company's drug -free workplace policy statement; and,
2) agree to abide by the terms of the company's statement as a condition of employment on the
Agreement.
Failure to comply with these requirements may result in suspension of payments under the Agreement or
termination of the Agreement or both and Contractor may be ineligible for award of any future State
agreements if the department determines that any of the following has occurred: (1) the Contractor has
made false certification, or violated the certification by failing to carry out the requirements as noted
above. (GC 8350 et seq.)
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EXHIBIT D
SPECIAL TERMS AND CONDITIONS
1. EARLY TERMINATION
A. This Agreement may be terminated at any time by mutual agreement of the parties in writing.
B. Termination for Convenience. The Authority reserves the right to terminate this Agreement upon
thirty (30) calendar days written notice to the Contractor if terminated for the convenience of the
Authority.
C. Notice of Termination for Subcontractors, Suppliers, and Service Providers. The Contractor shall
notify any subcontractor and service or supply vendor providing services under this Agreement
of the early termination date of this Agreement. Failure to notify any subcontractor and service
or supply vendor shall result in the Contractor being liable for the termination costs incurred by
any subcontractor and service or supply vendor for work performed under this Agreement,
except those specifically agreed to by the Authority in writing.
D. Contractor Claims After Early Termination. The Contractor shall release the Authority from any
and all further claims for services performed arising out of this Agreement or its early
termination, upon acceptance by the Contractor of payment for costs actually incurred for work .
performed prior to receipt of the notice of termination and actual costs incurred as a result of
termination.
2. PURCHASE OF EQUIPMENT
No equipment is approved for purchase.
3. SUBCONTRACTING
A. Upon prior approval of the Authority, Contractor may subcontract a portion of the Work.
Attachment 1 — Budget shall identify the rates for any approved subcontractor. Any substitution
of a subcontractor shall be approved in writing by the Authority's Contract Manager prior to
such substituted subcontractor performing work. Unless specifically noted otherwise, any
subcontract in excess of $25;000 shall contain all the applicable provisions stipulated in this
Agreement.
B. This Agreement shall not create a contractual relationship between the Authority and any
approved subcontractor. A subcontract shall not relieve the Contractor of performance of its
duties hereunder. Contractor shall be responsible for the any and all acts and omissions of its
subcontractors and their employees.
C. Contractor's obligation to pay its subcontractors is independent of the Authority's obligation to
pay the Contractor.
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
4. OWNERSHIP OF DATA
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A. Upon completion of all work under this Agreement, all intellectual property rights, ownership,
and title to all reports, documents, plans, specifications, electronic documents, and estimates
produced as part of this Agreement will automatically be vested in the Authority and no further
agreement will be necessary to transfer ownership to the Authority. The Contractor shall furnish
the. Authority all necessary copies of data needed to complete the review and approval process.
B. All calculations, drawings and specifications, whether in hard copy, and electronic or machine
readable form, are intended for one -time use in the construction of the Project.
C. The Contractor is not liable for claims, liabilities, or losses arising out of, or connected with the
modification or misuse by the Authority of any data provided by the Contractor under this
Agreement. The Contractor is not liable for claims, liabilities or losses arising out of, or
connected with, any use by the Authority of the project documentation on other projects, for
additions to this Project, or for the completion of this Project by others, except for such use as
may be authorized, in writing, by the Contractor.
D. Any subcontract in excess of $25,000, entered into as a result of this Agreement, shall contain all
.of the provisions of this clause.
5. CONFIDENTIALITY OF DATA
A. All financial, statistical, personal, technical, or other data and infornation relative to the
Authority's operations, which is designated confidential by the Authority and made available to
the Contractor in order to carry out this Agreement, shall be protected by the Contractor from
unauthorized use and disclosure.
B. The Authority and the Contractor agree to protect designated confidential or privileged
information intended by the Authority and Contractor to remain so protected, while facilitating
the sharing of information as part of both parties' efforts. Use of data files constitutes agreement
on the part of the Contractor to maintain confidentiality if exempt under the California Public
Records Act, subject to Government Code Section 6254.5(e). Confidential information shall not
be shared with third parties without consultation and approval from the Authority.
C. The Contractor shall not comment publicly to the press or any other media regarding this
Agreement or the Authority's actions on the same, except to the Authority's staff, Contractor's
own personnel, including subcontractors, affiliates, and vendors, involved in the performance of
this Agreement, at public hearings, or in response to questions from a Legislative Committee.
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EXIT D
SPECIAL TERMS AND CONDITIONS
D. The Contractor shall not issue any news release or public relations item of any nature
whatsoever regarding work performed or to be performed under this Agreement without prior
review of the contents thereof by the Authority and receipt of the Authority's written permission.
E. Any subcontract entered into as a result of this Agreement shall contain all of the provisions of
the Confidentiality of Data clause.
6. PUBLIC RECORDS; CONFLICTS OF INTEREST
A. This Agreement shall not limit nor .infringe on either parties duty to comply with the California
Public Records Act, Government Code Section 6250 et seq.
B. The Contractor and its employees, and all its subcontractors and employees, shall comply with
the Authority's Organizational Conflict of Interest Policy.
C. Any subcontract in excess of $25,000, entered into as a result of this Agreement, shall contain all
of the provisions of this clause.
7, STOP WORK
A. The Authority's Contract Manager may, at any time, by written notice to the Contractor require
the Contractor to stop all or any part of the work tasks in this Agreement.
B. Upon receipt of such stop work order, the Contractor shall immediately take all necessary steps
to comply therewith and to minimize the incurrence of costs allocable to work stopped.
C. The Contractor shall resume the stopped work only upon receipt of written instruction from the
Authority's Contract Manager canceling the stop work order. An equitable adjustment shall be
made by the Authority based upon a written request by the Contractor for an equitable
adjustment. Such adjustment request must be made by the Contractor within thirty (30) days .
from the date of receipt of the stop work notice.
8. SETTLEMENT OF DISPUTES
The parties agree to use their best efforts to resolve disputes concerning a question of fact arising
under this Agreement in an informal fashion through consultation and communication, or other forms
of non - binding alternative dispute resolution mutually acceptable to the parties.
9. HEADINGS
The headings appearing in this contract have been inserted for the purpose of convenience and ready
reference and do not define, limit, or extend the scope or intent of the clauses.
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
10. WAIVER
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Failure to enforce any provision of this Agreement shall not operate as a waiver of that or any other
provision or any subsequent breach of this Agreement.
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EXHIBIT E
SUPPLEMENTAL TERMS AND CONDITIONS FOR CONTRACTS USING FEDERAL FUNDS
All terms in Exhibit E must be included in all subcontracts and lower -tier subcontracts regardless of
amount expended, unless otherwise noted.
1. FEDERAL REQUIREMENTS
The Contractor understands that the Authority has received Federal funding from the Federal Rail
Administration (FRA) for the Project and acknowledges that it is required to comply with all applicable
federal Iaws, regulations, policies and related administrative practices, whether or not they are specifically
referenced herein. The Contractor acknowledges that federal laws, regulations, policies, and related
administrative practices may change and that such changed requirements will apply to the Project. The
Contractor shall ensure compliance by its subcontractors and include appropriate flow down provisions in
each of its lower -tier subcontracts as required by applicable federal laws, regulations, policies and related
administrative practices, whether or not specifically referenced herein.
Notwithstanding anything to the contrary contained in this Agreement, all FRA mandated terms shall be
deemed to control in the event of a conflict with other provisions contained in this Agreement. The
Contractor shall not perform any act, fail to perform any act, or refuse to comply with any Authority
requests, which would cause the Authority to be in violation of FRA requirements.
2. COMPLIANCE WITH FEDERAL REQUIREMENTS
The Contractor's failure to comply with Federal Requirements shall constitute a breach of this
Agreement.
3. FEDERAL LOBBYING ACTIVITIES CERTIFICATION
The Contractor certifies, to the best of its knowledge and belief, that:
A. No state or federal appropriated funds have been paid or will be paid, by or on behalf of the
Contractor, to any person for influencing or attempting to influence an officer or employee of
any State or Federal agency, a member of the State Legislature or United States Congress, an
officer or employee of the Legislature or Congress, or any employee of a member of the
Legislature or Congress in connection with the awarding of any State or Federal agreement, the
making of any State or Federal grant, the making of any State or Federal loan, the entering into
of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any State or Federal agreement, grant, loan, or cooperative agreement.
B. If any funds other than federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any federal agency, a
member of Congress, an officer.or employee of Congress, or an employee of a member of
Congress in connection with this Federal Agreement, grant, loan, or cooperative agreement, the
Contractor shall complete and submit Standard Form LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions.
City of Gilroy
HSR 16 -39
Page 2 of 9
EXHIBIT E
SUPPLEMENTAL TERMS AND CONDITIONS FOR CONTRACTS USING FEDERAL FUNDS
C. This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any
person who fails to file the required certification shall be subject to a civil penalty of not less
than $10,000 and not more than $100,000 for each such failure.
D. The Contractor shall require that the language of this certification be included in all lower tier
subcontracts, which exceed $100,000, and that all such subcontractors shall certify and disclose
accordingly.
4. DEBARMENT AND SUSPENSION
This Agreement is a covered transaction for purposes of 2 C.F.R. 1200. As such, the Contractor is
required to comply with applicable provisions of Executive Orders Nos. 12549 and 12689, "Debarment
and Suspension," 31 U.S.C. § 6101 note, and U.S. DOT regulations,. "Non- procurement Suspension and
Debarment," 2 C.F.R. Part 1200, which adopt and supplement the provisions of U.S. Office of
Management and Budget (U.S. OMB) "Guidelines to Agencies on Government -wide Debarment and
Suspension (Non- procurement)," 2 C.F.R. Part 180.
To the extent required by the aforementioned U.S. DOT regulations and U.S. OMB guidance, the
Contractor must verify that each subcontractor is not excluded or disqualified in accordance with said
regulations by reviewing the "Excluded Parties Listing System" at
http: / /www.sam.gov /portal/public /SAM/. The Contractor shall obtain appropriate certifications from each
such subcontractor and provide such certifications to the Authority.
The Contractor's signature affixed herein shall also constitute a certification under penalty of perjury
under the laws of the State of California that the Contractor or any person associated therewith in the
capacity of owner, partner, director, officer, or manager:
1. Is not currently under suspension, debarment, voluntary exclusion, or determination of
ineligibility by any federal agency;
2. Have not had one or more public transactions (federal, state, and local) terminated within the
preceding three (3) years for cause or default;
3. Has not been convicted within the preceding three (3) years of any of the offenses listed in Title 2
Code of Federal Regulations Section 180.800(a) or had a civil judgment rendered against it for
one of those offenses within that time period; and
4. Are not presently indicted for or otherwise criminally or civilly charged by a government entity
(federal, state or local) with commission of any of the offenses listed in Title 2 Code of Federal
Regulations Sectionl80.800.
City of Gilroy
HSR 16 -39
Page 3 of 9
EXHIBIT E
SUPPLEMENTAL TERMS AND CONDITIONS FOR CONTRACTS USING FEDERAL FUNDS
Should the Contractor or any subcontractor become excluded or disqualified as defined in this section
during the life of the Agreement, the Contractor shall immediately inform the Authority of this exclusion
or disqualification. The Contractor shall include a term or condition in the contract documents for each
lower -tier covered transaction, assuring that, to the extent required by the U.S. DOT regulations and U.S.
OMB guidance, each subcontractor will review the "Excluded Parties Listing System," will obtain
certifications from lower -tier subcontractors, and will include a similar term or condition in each of its
lower -tier covered transactions.
5. SITE VISITS
The Contractor acknowledges that FRA, through its authorized representatives, has the right, at all
reasonable times, to make site visits to review Project accomplishments and for other reasons. If any site
visit is made by FRA on the premises of the Contractor or any of its subcontractors under this Agreement,
the Contractor shall provide and shall require its subcontractors to provide, all reasonable facilities and
assistance for the safety and convenience of FRA representatives in the performance of their duties. All
site visits and evaluations shall be performed in such a manner as will not unduly delay work being
conducted by the Contractor or subcontractor.
6. SAFETY OVERSIGHT
To the extent applicable, the Contractor shall comply with any Federal regulations, laws, or policies, and
other guidance that FRA or U.S. DOT may issue pertaining to safety oversight in general, and in the
performance of this Agreement, in particular.
7. ENVIRONMENTAL PROTECTION
The Contractor and any subcontractor under this Agreement shall comply with all applicable
environmental requirements and regulations, including any amendments, as follows:
A. Clean Air. The Contractor shall comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act, as amended, 42 U.S.C. §§ 7401 et seq. The Contractor
shall report each violation to the Authority, and acknowledges that the Authority shall, in turn,
report each violation as required to assure notification to the FRA and the appropriate
Environmental Protection Agency Regional Office.
B. Clean Water. The Contractor shall comply with all applicable standards, orders or regulations
issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq.
The Contractor shall report each violation to the Authority, and acknowledges that the Authority
shall, in turn, report each violation as required to assure notification to the FRA and the
appropriate EPA Regional Office.
City of Gilroy
HSR 16 -39
Page 4 of 9
EXHIBIT E
SUPPLEMENTAL TERMS AND CONDITIONS FOR CONTRACTS USING FEDERAL FUNDS
C. Energy Conservation. The Contractor will comply with mandatory standards and policies
relating to energy efficiency which are contained in the State energy conservation plan issued in
compliance with the Energy Policy and Conservation Act (42 U.S.C. 6421 et seq.)
D. Agreement Not To Use Violating Facilities. The Contractor "will not to use any facility to
perform work hereunder that is listed on the List of Violating Facilities maintained by the EPA.
The Contractor shall promptly notify the Authority if the Contractor or any subcontractor
receives any communication from the EPA indicating-that any facility which will be used to
perform work pursuant to this Agreement is under consideration to be listed on the EPA's List of
Violating Facilities; provided, however, that the Contractor's duty of notification hereunder shall
extend only to those communications of which it is aware, or should reasonably have been
aware.
E. Environmental Protection. The Contractor shall comply with all applicable requirements of the
National Environmental Policy Act of 1969, as amended, 42 U.S.C. §§ 4321 et seq.
F. Incorporation of Provisions. The Contractor shall include the above provisions (A) through (F)
in every subcontract hereunder exceeding $50,000 financed in whole or in part with federal
assistance provided by the FRA.
8. CIVIL RIGHTS
The following requirements apply to this Agreement:
A. Nondiscrimination. In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C.
§ 2000d; Section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102;
Section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132; and 49 U.S.C. §
306, the Contractor will not discriminate against any individual because of race, color, religion,
national origin, sex, age or disability in any activities leading up to or in performance of this
Agreement. In addition, the Contractor will comply with applicable federal implementing
regulations and other implementing requirements that FRA may issue.
B. Equal Employment Opportunity. The following equal employment opportunity requirements
apply to this Agreement:
Race, Color, Religion, National Origin, Sex: In accordance with Title VII of the Civil Rights
Act, as amended, 42 U.S.C. § 2000e, the Contractor will comply with all applicable equal
opportunity requirements of U.S. Department of Labor (U.S. DOL) regulations, "Office of
.Federal Contract Compliance Programs, Equal Employment Opportunity, Department of
Labor," including 41 C.F.R 60 et seq. (which implements Executive Order No. 11246, "Equal
Employment Opportunity," as amended by Executive Order No. 11375, "Amending
Executive Order 11246 Relating to Equal Employment Opportunity," 42 U.S.C. § 2000e
note), and with any applicable federal statutes, executive orders, regulations, and federal
City of Gilroy
HSR 16 -39
Page 5 of 9
EXHIBIT E
SUPPLEMENTAL TERMS AND CONDITIONS FOR CONTRACTS USING FEDERAL FUNDS
policies that may in the future affect construction activities undertaken in the course of the
Project. The Contractor will take affirmative action to ensure that applicants are employed,
and that employees are treated during employment, without regard to their race, color,
religion, national origin, sex, or age. Such action shall include the following: employment,
upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination;
rates of pay or other forms of compensation; and selection for training, including
apprenticeship. In addition, the Contractor will comply with any implementing requirements
FRA may issue.
ii. Age. In accordance with Section 4 of the Age Discrimination in Employment Act of 1967, as
amended, 29 U.S.C. § 623, the Contractor will refrain from discrimination against present
and prospective employees for reason of age. In addition, the Contractor will comply with
any implementing requirements FRA may issue.
iii. Disabilities. In accordance with Section 102 of the Americans with Disabilities Act, as
amended, 42 U.S.C. § 12112, the Contractor will comply with the requirements of U.S. Equal
Employment Opportunity Commission, "Regulations to Implement the Equal Employment
Provisions of the Americans with Disabilities Act," 29 C.F.R Part 1630, pertaining to
employment of persons with disabilities. Further, in accordance with Section 504 of the
Rehabilitation Act of 1973, as amended, 29 U.S.C. § 794, the Contractor will comply with the
requirements of U.S. Department of Transportation, "Nondiscrimination on the Basis of
Disability in Programs or Activities Receiving Federal Financial Assistance," 49 C.F.R. Part
27, pertaining to persons with disabilities. In addition, the Contractor will comply with any
implementing requirements FRA may issue.
The Contractor will not to discriminate on the basis of drug abuse, in accordance with the Drug Abuse
Office and Treatment Act of 1972 (P.L. 92 -255), as amended, alcohol abuse, in accordance with the
Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970
(P.L. 91 -616), as amended, and to comply with Sections 523 and 527 of the Public Health Service Act of
1912 (42 U.S.C. §§ 290 dd -3 and 290 ee -3), as amended, relating to confidentiality of alcohol and drug
abuse patient records. In addition, the Contractor will comply with applicable federal implementing
regulations and other implementing requirements that FRA may issue.
The Contractor also will include these requirements in each subcontract financed in whole or in part with
federal assistance provided by FRA, modified only if necessary to identify the affected parties.
9. ARRA FUNDED PROJECT
Funding for this Agreement has been provided through the America Recovery and Reinvestment Act
(ARRA) of 2009, Pub. L. 111 -5. All Contractors, including both prime and subcontractors, are subject to
audit by appropriate federal or State of California (State) entities. The State has the right to cancel,
City of Gilroy
HSR 16 -39
Page 6 of 9
EXHIBIT E
SUPPLEMENTAL TERMS AND CONDITIONS FOR CONTRACTS USING FEDERAL FUNDS
terminate, or suspend the Agreement if any Contractor or subcontractor fails to comply with the reporting
and operational requirements contained herein.
10. ENFORCEABILITY
If the Contractor or one of its subcontractors fails to comply with all applicable federal and State
requirements governing the use of ARRA funds, the State may withhold or suspend, in whole or in part,
funds awarded under the program, or recover misspent funds allowing an audit. This provision is in
addition to all other remedies available to the State under all applicable State and federal laws.
F I MQ : 01* N;71 at0a I
Contractor will in accordance with ARRA Section 1604 that none of the funds made available under this
Agreement may be used for any casino or other gambling establishment, aquarium, zoo, golf course, or
swimming pool.
12. ACCESS AND INSPECTION OF RECORDS
A. In accordance with ARRA Sections 902, 1514, and 1515, the Contractor shall permit the State of
California, the United States Comptroller General, the United States Department of
Transportation Secretary, or their representatives or the appropriate Inspector General appointed
under Section 3 or 8G of the United States Inspector General Act of 1978 or his representative to:
i. Access and reproduce any books, documents, papers and records of the Contractor that
directly pertain to, and involve transactions relating to, this Agreement for the purposes
of making audits, examinations, excerpts and transcriptions; and
ii. Interview any officer or employee of the Contractor or any of its subcontractors regarding
the activities funded with funds appropriated or otherwise made available by ARRA.
B. Pursuant to Title 49 Code of Federal Regulation Section 18.26(i)(1 1), Title 49 Code of Federal
Regulations Section 19.26, or OMB Circular A -133 Compliance. Supplement, (whichever
applicable), the Contractor will maintain all books, records, accounts and reports required under
this Agreement for a period of not less than three years after the date of termination or expiration
of this Agreement, except in the event of litigation or settlement of claims arising from the
performance of this contract, in which case the Contractor will maintain same until the Authority,
the FRA Administrator, the Comptroller General, or any of their duly authorized representatives, .
have disposed of all such litigation, appeals, claims, or exceptions related thereto. The Contractor
shall notify the Authority not less than six (6) months prior to disposal of any books, records,
accounts and reports required under this Agreement.
C. The Contractor will comply with, and assures the compliance of its employees with, the
information restrictions and other applicable requirements of the Privacy Act of 1974, Title 5
United States Code Section 552(a).
City of Gilroy
HSR 16 -39
Page 7 of 9
EXHIBIT E
SUPPLEMENTAL TERMS AND CONDITIONS FOR CONTRACTS USING FEDERAL FUNDS
The Contractor shall include this provision in all lower -tier subcontracts.
13. WHISTLEBLOWER PROTECTION
Contractor and its subcontractors shall comply with Section 1553 of the ARRA, which prohibits all non-
federal contractors, including the state, and all contractors of the State, from discharging, demoting or
otherwise discriminating against an employee for disclosures by the employee that the employee
reasonably believes are evidence of:
A. Gross mismanagement of a contract relating to ARRA funds;
B. Gross waste of ARRA funds;
C. A substantial and specific danger to the public health or safety related to the implementation or
use of ARRA funds;
D. An abuse of authority related to implementation or use of ARRA funds; or
E. A violation of law, rule, or regulation related to an agency contract (including the competition
for or negotiation of a contractor) awarded or issued relating to ARRA funds.
Contractor and its subcontractors shall post notice of the rights and remedies available to employees
under Section 1553 of Title XV of Division A of the ARRA.
14. FRAUD AND FALSE CLAIMS ACT
Contractor shall promptly notify the Authority and shall refer to an appropriate federal inspector general
any credible evidence that a principal, employee, agent, subcontractor, or other person has committed a
false claim under the False Claims Act or has committed a criminal or civil violation of laws pertaining to
fraud, conflict of interest, bribery, gratuity, or similar misconduct involving ARRA funds.
The Contractor will include the above paragraphs in each subcontract financed in whole or in part with
Federal assistance provided by the FRA. It is further agreed that the paragraphs shall not be modified,
except to identify the subcontractor who will be subject to the provisions.
15. REPORTING REQUIREMENTS
Contractor will, if requested by the Authority in writing, to provide the Authority with the following
information:
A. The total . amount of funds received by the Contractor during the time period defined in the
Authority's request;
B. The amount of funds actually expended or obligated during the time period requested;
City of Gilroy
HSR 16 -39
Page 8 of 9
EXHIBIT E
SUPPLEMENTAL TERMS AND CONDITIONS FOR CONTRACTS USING FEDERAL FUNDS
C. A detailed list of all projects or activities for which funds were expended or obligated, including:
The name of the project or activity;
i. A description of the project activity;
ii. An evaluation of the completion status of the project or activity; and
iii. An estimate of the number of jobs created and/or retained by the project or activity.
D. For any contracts or subcontracts equal to or greater than $25,000:
i. The name of the entity receiving the contract;
ii. The amount of the contract;
iii. The transaction type;
iv. The North American Industry Classification System (NAICS) code or Catalog of Federal
Domestic Assistance (CFDA) number, if known;
V. The location of the entity receiving the contract;
vi. The primary location of the contract, including city, state, congressional district, and
county;
vii. The DUNS number, or name and zip code for the entity headquarters, if known;
viii. A unique identifier of the entity receiving the contract and the parent entity of Contractor,
should the entity be owned by another; and
ix. The names and total compensation of the five most highly compensated officers of the
company if received:
• 80% or more of its annual gross revenues in Federal awards;
• $25,000,000 or more in annual gross revenue from Federal awards and;
If the public does not have access to information about the compensation of senior
executives through periodic reports filed under Section 13(a) or 15(d) of the Securities
Exchange Act of 1934 or Section 6104 of Internal Revenue Code of 1986;
E. Any other information reasonably requested by the State of California or required by state or
federal law or regulation.
Standard data elements and federal instruction for use in complying with reporting requirements under
Section 1512 of the ARRA, are pending review by the federal government, and were published in the
Federal Register on April 1, 2009 [74 FR 14824], and are to be provided online at
www.FederalRegister.gov . The additional requirements will be added to this Agreement by
amendment.
City of Gilroy
HSR 16 -39
Page 9 of 9
EXHIBIT E
SUPPLEMENTAL TERMS AND CONDITIONS FOR CONTRACTS USING FEDERAL FUNDS
16. REPRINTS OF PUBLICATIONS
Whenever an employee of a Contractor - Related Entity writes an article regarding the Project or otherwise
resulting from work under this Agreement that is published in a scientific, technical, or professional
journal or publication, the Contractor shall ensure that the Authority is sent two reprints of the
publication, clearly referenced with the appropriate identifying information.
An acknowledgment of FRA support and a disclaimer must appear in any publication, whether
copyrighted or not, based on or developed under the Agreement, in the following terms:
"This material is based upon work supported by the Federal Railroad
Administration under a grant/cooperative agreement FR -HSR- 0009- 10- 01 -05,
dated December 5, 2012. Any opinions, findings, and conclusions or
recommendations expressed in this publication are those of the author(s) and do
not necessarily reflect the view of the Federal Railroad Administration and/or
U.S. DOT."
17. LABOR PROVISIONS
49 U.S.C. 24405(b) provides that persons conducting rail operations over rail infrastructure constructed or
improved in whole or in part with funds provided through this Agreement shall be considered a "rail
carrier," as defined by 49 U.S.C. 10102(5), for the purposes of Title 49, U.S.C., and any other statue that
adopts that definition or in which that definition applies, including the Railroad Retirement Act of 1974
(45 U.S.C. 231 et seq.), the Railway Labor Act (43 U.S.C. 151 et seq.), and the Railroad Unemployment
Insurance Act (45 U.S.C. 351 et seq.) to the extent required by 49 U.S.C. 24405(b) and other laws
referenced above, the Contractor shall reflect these provisions in its agreements funded in whole or in part
by this Agreement with entities operating rail services over such rail infrastructure.
18. LABOR PROTECTIVE ARRANGEMENTS
The Contractor will comply with the applicable protective arrangements established under Section 504 of
the Railroad Revitalization and Regulatory Reform Act of 1976 (4R Act), 45 U.S.C. 836. with respect to
employees affected by actions taken in connection with the Project. The Contractor also will include the
applicable protective arrangements established by the U.S. DOL under 45 U.S.C. 836 in its arrangements
with entities operating rail services over rail infrastructure constructed as part of this Agreement.
Attachment 1 - Budget
City of Gilroy Staff Rates, Costs & Expenses
Direct Costs $ 8,000.00 ITravel Expenses $ 7,000.00
Position
Total Rate $/HR
City Administrator
$-
100.96 -
Police Chief
$
88.93
Police Captain
$
79.64
Fire Chief
$
88.93
Battalion Chief
$
79.64
Public Information Officer
$
49.82
Finance Director
$
88.93
Assistant Finance Director
$
64.90
Revenue Officer _
$
47.05
Accountant II
$
43.56
Accountant
$
41.49
Senior Accounting Assistant
$
32.20
Accounting Assistant
$
28.64
Purchasing Coordinator
$
36.90
Public Works Director
$
88.93
Senior Civil Engineer
$
64.90
Engineering Operations Manager
$
64.90
Operations Services Supervisor
$
45.66
Position !
Total Rate $/HR
Engineer-fl-
$ -----52.95
Engineers
$
45.74
Budget Analyst
$
47.06
Engineering Technician/Inspector 111
$
41.49
Engineering Technician/Inspector11
$
34.13
Engineering Intern
$
15.31
Office Assistant
$ _
. _ _24.74_
Community Development Director
$
88.93
Planning:Manager
$
60.72
Special Pro'ects
$
88.93
Planner II
$
48.03
Planner
$
35.84.
Planning Technician
$
25.91
Building Official
$
64.90
Building Inspectors
$
43.56
Permit Technician
$
34.99 _
Fire Marshal
$
64:90
Deputy Fire Mashal
$
52.95
City of Gilroy
HSR16 -39
Page 1 of 4
Attachment 1 - Budget
Consultant Total Hourly Rates
Position _
Total Rate $/HR
Berliner Cohen, LLP
Partner
$
595.00
Attorney
$
385.00
Attorney
$
275.00
Akel_Engineerng Group
$
150.0.0
Principal
$
180.00
Engineering Associate
$
140.00
Engineering Assistant
$
106.00
GIS Technician
$
95.00
Administration
$
72.00
AMEC Environmental & Infastructure, Inc.
$
Principal
$
215.00
Senior Associate
$
190.00
Associate
$
170.00
Technical Professional
$
130.00
Senior Technician
$
85.00
Technical Editor
$
100.00
Administration Staff
$
79.00
Apex Strategies
Principal
$
Principal
$
275.00
Avila and Associates
Engineering Manager
$
Project Manager
$
174.59
GIS Manager
$
147.31
Associate Engineer
$
130.94
Technical Editor
$
125.49
Assistant Engineer
$
98.21
Adminstration Staff
$
43.65
Position
Total Rate_ $/HR _
Bengal Engineering
Project Manager
$
150.00
Bridge Engineer
$
150.00
Geotechnical Engineer
$
150.00
Civil Engineer
$
150.0.0
Environmental Specialist
$
150.00
Drafter/Technician
$
85.00
Administration Staff
$
55.00
BFS Landscape Architect
Principal
$
200.00
Associate Principal
$
180.00
Associate
$
170.00
Landscape Architect
$
140.00
Designer
$
120.00
Assistant Designer
$
95.00
Design /Graphics Inter '
$
40.00
Administration Staff
$
75.00
Biggs Cardosa, Inc.
Principal
$
200.00
Associate
$
170.00
Engineering Manager
$
144.00
Senior Engineer
$
128.00
Structural Representative
$
118.00
Project Engineer
$
1.08.00
Assistant Engineer
$
92.00
Computer Drafter
$
87.00
Administration Staff
$
72.00
City of Gilroy
HSR16 -39
Page 2 of 4
Attachment 1 - Budget
Consultant Total Hourly Rates
Position
Total Rate.$/HR
CSG Consultants,-Inc.
Senior Principal Engineer
$ 205.00
Principal Engineer
$ 180:00'
Project Manager
$ 180.00
Senior Engineer
$ 165.00
Senior Structural Engineer
$ 165.00
Associate Engineer
$ 145:00
Assistant Engineer
$ 125.00
Design Supervisor
$ 115.00
Senior CAD Designer
$ 115.00
Engineering Technician
$ 105.00
Resident Engineer
$ 170.00
Assistant Resident Engineer
$ 130.00_
Structural. Representative
$ 170:00
Calwest
125.00.
Trafffic Engineer,
$ 150.00
Electrical Engineer
$ 150.00
Traffic/FieldTechnician
$ 100.00
Drake Ha Ian & Associates
$
Principal
$ 240.00
Environmental Services Mana ger
$ 188.00'
Senior- Engineer
$ 220.00
En ineer
$ 160.00,
_Senior. Designer- _
$ 128.00'.
Assistant Engineer
$ 101.00
Designer
$ 104.00
CAD Manager
$ 144.00'.
_CAD_ Draftsperson__ . _..
$ 101.00
- Environmental'Planner
$ 139.00
Environmental Assistant
$ 75:00
Resident Engineer I
_$ 256.00
Structures Representative
$ 256.00
Construction Inspector
$ 198.00
intern
$ 47.00
En eo.lnc.
_Land -Surveyor
Environmental :Engineer- Geotechnical
$ 220.00
Position
Total Rate $/HR
EMC
Senior Principal
$
210.00
Principal
$
200.00
Principal Planner
$
190.00
Senior Planner
$
155.00
Associate Planner
$
130.00
Assistant Planner
$
110.00
Principal Biologist
$
175.00
Senior Biologist
$
150.00'
Certified Arborist
$_
125.00.
AdminstrationStaff -
$
- 95:00'
Harris & Associates
Surveyor
$
225.00
Program Manager
$
215.00
Project Manager
$
175.00
Senior Plan Examiner
$
145.00
Engineering Technician _ _
$ _
115.00
Administration Staff
$
75.00
Hanna& Brunetti
Land Surveyor
$
165.00'
HMH Engineers
Senior Civil Engineer
$
190.00
Civil Engineering
$.
164.00
_Land -Surveyor
$_ _
144.00
Design nSpecialist
$
140.00
Project CMI Engineer
$
132.00
Engineer
$
126.00
Senior Technician
$
1.14.00
_-Administration Staff
$'
80.00
Hexagon Transportation
Principal
$_
220.00
Senior Associate
$
205.00
Senior Associate 1
$
190.00
Associate 11
$
170.00
Associate 1
$
155.00
Planner/Engineer II _
$
140.00
Planner /Engineer 1
-$
125.00
Graphics
$
105.00
Senior CAD Technician
I $
95.00
Technician _,_$_
75.00
City of Gilroy
HSR16 -39
Page 3 of 4
Attachment 1 - Budget
Consultant Total Hourly Rates
Position
Total Rate $ /HR
Iteris
Principal
Project Manager
$
240.00
Senior Advisor
$
290.00
Traffic Engineer
$
240.00
Parking Anal
$
260.00
Project Engineer
$
175.00
Senior Engineer/Planner-11
$
250.00
Engineer/Planner
$
175.00
Associate Engineer/Planner
$
140.00
irving Global Consulting, Inc
Staff Engineer
$ 85.00!
Technology Lead
$
185.00
Technology Software S stems
$
180.00
Technology Hardware
$
155.00
Lynx Technologies
RJA Ruggeri-Jensen-Azar
GIS Consultant
$
65.00
Mott MacDonald
Senior Engineer/Surveyor/Planner
$ 184.00
Princi al
$
295.00
Principal Engineer
$
215.00
Design: Engineer
$
195.00
Traffic Engineer
$
215.00
Traffic ModW
$
200.00
Structural Engineer
$
130.00
Civil Engineer
$
105.00
Nova Partners, Inc.
Design -
-$ 125.00
Project Manager
$
150.00
MWH
Principal Professional
$
220.00
Supervising Professional
$
175.00
Senior Professional
$
150.00
Professional
$
125.00
Associate Professional
$
115.00
Senior Adminstrator .
$
110.00
Administrator
$
95.00
Position
Total Rate IHR
Mark Thomas and Co.
Principal
$ 325.00
Structural Manager
$ 255.00
Engineering Manager
$ 310.00
Survey Manager
$ 200.00
Engineer
$ 205.00
_
Project Surveyor -
$ 130.00
Technical Writer
$ 105.00
Adminstration Staff
$ 120.00
Parikh
Project Manager
$ 260.00
Contract Manager
$ 170.00
Senior Project Engineer
$ 190.00
Project Engineer
$ 130.00
Staff Engineer
$ 85.00!
Senior Lab Technician
$ 125.00
Lab Technician
$ 120.00
Field Engineer
$ 125.00
Senior Engineering Geologist
$ 185.00
CADD
$ 95.00
RJA Ruggeri-Jensen-Azar
Senior Project Manager
$ 208.00
Project Manager
$ 197.00
Senior Engineer/Surveyor/Planner
$ 184.00
Associate Engineer/Surveyor/Planner
$ 170.00
Assistant En ineer /Surve or/Planneir
$ 130.00
Senior Desi nerrrechnician
$ _ 147.00
Technician
-$' 137.00
Project Coordinator
$ 107.00
Adminstration Staff
$ 85.00
Field Survey Manager
$ 175.00
Urban Field Studio
Principal
$ 235.00
Consultaing Principal
$ 185.00
Senior Designer
$ 150.00
Design -
-$ 125.00
Graphic Design
$ 105.00
Project Adminstrator
$ 75.00
City of Gilroy
HSR16 -39
Page 4 of 4
Attachment 2 - Board Resolution
1
City of Gilroy
City Council Meeting Minutes
September 12, 2016
I. OPENING
A. Call to Order
The meeting was called to order at 6:02 p.m.
City of Gilroy
HSR16 -39
Page 1 of 9
Mayor Woodward explained that the power had gone out and the camera system
had stopped working, which had caused a delay in the start of the meeting. He
further explained that there would be an audio recording of the meeting.
The pledge of allegiance was led by Council Member Bracco.
The invocation was given by Reverend Brocato of St. Mary Church.
City Clerk Shawna Freels announced that the agenda had been posted on
September 7, 2016 at 11:00 a.m.
Roll Call
Present: Council Member Terri Aulman; Council Member Dion Bracco; Council
Member Daniel Harney; Mayor Pro Tempore Peter Leroe- Munoz; Council
Member Cat Tucker; Council Member Roland Velasco; Mayor Perry Woodward
B. Orders of the Day
There were no agenda changes.
C. Employee Introductions
Public Works Director Smelser introduced newly hired Maintenance Worker Mark
Estrella and two part time Maintenance Worker Assistants Jacob Lund and Lewis
Matrick.
Recreation Director De Leon introduced newly hired. part time recreation employees
Kaitlin Ledesmick and Melinda Schoepe.
II. CEREMONIAL ITEMS
A. Proclamations, Awards and Presentations
Mayor Woodward presented a certificate to Transportation Engineer Servin in
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2 HSR16 -39
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recognition of his service to the city.
I. INTERVIEWS
A. Interviews for Six (6) Seats on the Youth Commission, Two (2) Seats on the
Arts and Culture Commission and Two (2) Seats on the Housing Advisory
Committee
The Council interviewed all present applicants.
111. PRESENTATIONS TO COUNCIL
A. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE
AGENDA, BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE
CITY COUNCIL
There were no public comments.
B. Historic Heritage Committee Annual Presentation to Council
The presentation was given by Chair Toby Echelberry.
IV. REPORTS OF COUNCIL MEMBERS
Council Member Harney spoke on the VTA Policy Advisory Committee's recent
approval of $5.5 million to fund repairs on First Street.
Council Member Velasco spoke on the Water District goals in protecting and
providing higher quality water.
Mayor Pro Tempore Leroe -Munoz spoke on the Cities Association's position on
various ballot measures including proposition 57, which the Association was in
opposition to.
Mayor Woodward spoke on the repair of First Street and the processes being
undertaken with Caltrans as the street was a state highway. He described the
proposal of a VTA loan to the city to repair the street, and goals in negotiating with
Caltrans for proper funding.
V. FUTURE COUNCIL INITIATED AGENDA ITEMS
Council Member Velasco suggested that the Council consider institutionalizing a
section in council staff reports on the impacts of developments to the school, district.
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Attachment 2 - Board Resolution City of Gilroy
3 HSR16 -39
Page 3 of 9
The Council agreed to agendize the item.
Mayor Pro Tempore Leroe -Munoz asked that the Council consider agendizing a
Resolution in opposition to Proposition 57 on the November 8, 2016 ballot..
The Council agreed to agendize the item.
VI. CONSENT CALENDAR
A. Minutes of the August 15, 2016 Regular Meeting
B. Claim of Cheryl Connelly (the City Administrator Recommends a "yes" vote
under the Consent Calendar shall constitute the denial of the claim)
C. Claim of Teodoro Martinez, III (the City Administrator Recommends a "yes"
vote under the Consent Calendar shall constitute the denial of the claim)
D. Claim of Yolanda Mireles and Jeremiah Gonzalez (the City Administrator
Recommends a "yes" vote under the Consent Calendar shall constitute the
denial of the claim)
E. Claim of Jaoquina Soulia (the City Administrator Recommends a "yes vote
under the Consent Calendar shall constitute the denial of the claim)
F. Claim of Juan Trejo (the City Administrator Recommends a "yes" vote
under the Consent Calendar shall constitute the denial of the claim)
G. Approval of the Installation of a Stop Sign at the Intersection of San Justo
Road and Miller Avenue
H. Approval of the 2017 City Council Meeting Schedule
Motion on the Consent Calendar
Motion: to Approve Con- -sent Calendar Items A, B, C, D, E, F, G and H
Moved by Mayor Pro Tempore Peter Leroe- Munoz, seconded by Council
Member Terri Aulman.
Vote: Motion carried 7 -0.
Yes: Council Member Terri Aulman; Council Member Dion Bracco; Council
Member Daniel Harney; Mayor Pro Tempore Peter Leroe- Munoz; Council
Member Cat Tucker; Council Member Roland Velasco; Mayor Perry Woodward
VII. BIDS AND PROPOSALS
A. Approval of Consultant Contract for the Preparation of a Comprehensive
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Attachment 2 - Board Resolution City of Gilroy
4 HSR16 -39
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Evaluation of Development Services and Organizational Review of the
Community Development Department
The staff report was presented by Development Center Manager Abrams.
There were no public comments.
Motion on Item VII.A.
Motion: to Award the Consultant Contract to Management Partners, Inc.
Moved by Council Member Daniel Harney, seconded by Council Member Dion
Bracco.
Vote: Motion carried 7 -0.
Yes: C_ ouncil Member Terri Aulman; Council Member Dion Bracco; Council
Member Daniel Harney; Mayor Pro Tempore Peter Leroe- Munoz; Council
Member Cat Tucker; Council Member Roland Velasco; Mayor Perry Woodward
Vlll. PUBLIC HEARINGS
A. Fiscal Year 2015 -2016 Community Development Block Grant (CDBG)
Consolidated Annual Performance and Evaluation Report
The staff report was presented by Grants Coordinator Murillo.
The public hearing was opened, there being none it was then closed.
Motion on Item VIII.A.
Motion: to Approve the Fiscal Year 2015 -2016 (Program Year 2015)
Consolidated Annual Performance and Evaluation Report
Moved by Mayor Pro Tempore Peter Leroe- Munoz, seconded by Council
Member Terri Aulman.
Vote: Motion carried 7 -0.
Yes: Council Member Terri Aulman; Council Member Dion -Bracco; Council
Member Daniel Harney; Mayor Pro Tempore Peter Leroe- Munoz Council
Member Cat Tucker; Council Member Roland Velasco; Mayor Perry Woodward
IX. UNIFINISHED BUSINESS
A. City of Gilroy Intention to Renew the Gilroy Tourism Business Improvement
District and to Levy and Collect Assessments Therein
The staff report was presented by City Administrator Gonzalez.
There were no public comments.
B. Appointment of New Members to the Arts.and Culture Commission and
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Attachment 2 - Board Resolution
5
Housing Advisory Committee
City of Gilroy
HSR16 -39
Page 5 of 9
Motion on Item IX.B.
Motion: to Appoint Quency Phillips and Elizabeth Bertolone to the Housing
Advisory Committee and Postpone the Appointments to the Arts and Culture
Commission Until the October 3, 2016 Meeting.
Vote: Motion carried 7 -0.
Yes: Council Member Terri Aulman; Council Member Dion Bracco; Council
Member Daniel Harney; Mayor Pro Tempore Peter Leroe- Munoz; Council
Member Cat Tucker; Council Member Roland Velasco; Mayor Perry Woodward
Absent: City Administrator Gabriel Gonzalez; Acting City Attorney Andy Faber
B. Appointment of New Members to the Arts and Culture Commission and to
the Housing Advisory Committee
X. INTRODUCTION OF NEW BUSINESS
A. Eagle Ridge Homeowners Association Request for Traffic Patrol
Mayor Woodward recused from deliberations on the item disclosing that his
residence was within 'Eagle Ridge; he then left the dais.
The staff report was presented by City Administrator Gonzalez.
Public comment was opened.
Hussein was called to speak sharing details of the traffic issues at Eagle Ridge and
the inability for the Home Owners Association to enforce speeding and other traffic
violations. He asked that the Police Department provide periodic traffic patrol within
the Homeowners Association stating that it would change the behavior of drivers.
Fran Plummer was called to speak sharing her concerns with vandalism in the Eagle
Ridge community because people were aware there was no police patrol of the
area.
Al Morgan was called to speak sharing his concerns with traffic in the area stating
that the Home Owners Association was not asking for anything special that wasn't
provided to other residential neighborhoods of the city.
Brent Jenkins was called to speak sharing his concerns with traffic and asked. the
Council to direct police staff to begin patrolling Eagle Ridge.
Jack Bassett was called to speak sharing his experiences with traffic during the
commute hours with youth and pedestrians. He explained that the streets could be
City Council Meeting Minutes
9/12/2016
Attachment 2 - Board Resolution City of Gilroy
6 HSR16 -39
Page 6 of 9
improved to reduce speeding, and stated that police patrol was needed.
Steve Garcia was called to speak stating that the Eagle Ridge residents were just
looking for a police presence to discourage people from speeding.
Martin Celusnak was called to speak describing the issues in Eagle Ridge with
speeding and running stop signs.
Mel Rodinsky was called to speak describing the need for police patrol in Eagle
Ridge explaining that his vehicle had been broken into as criminals were aware that
there was no police patrol.
Arnold Flores was called to speak describing the need for police patrol in Eagle
Ridge and stating that his wife had recently been in an accidently in Eagle Ridge.
Holly Burriesci was called to speak and explained that she lived in Eagle Ridge and
thought that a survey should be done as she had only witnessed self - regulation of
the traffic laws and people driving well below the speed limit.
Paul Covello was called to speak describing the need for patrol to limit the number of
speeders in Eagle Ridge.
Chris Margason was called to speak sharing his position as security in Eagle Ridge.
He went on to describe his experiences with people driving in the area explaining
that they believed they didn't need to follow traffic laws once they were in the gate.
Kathy Blaschke was called to speak describing her concerns with speeders and
people running stop signs stating that she had documented the issue for several
years.
Pent' Woodward was called to speak stating that there was a unique issue in Eagle
Ridge and police patrol was needed.
Nicholas Jost was called to speak stating that he didn't believe police services
should be taken from other areas of the city where it was much more needed.
Betty Vaca was called to speak stating that her yard had been damaged twice by
speeding drivers and she had to be very cautious when entering or leaving her
driveway.
Public comment was closed.
Motion on Item X.A.
Motion: to Provide Direction to Staff to temporarily take option 3 and prepare a
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9/12/2016
Attachment 2 - Board Resolution
7
City of Gilroy
HSR16 -39
Page 7 of 9
resolution allowing for the patrol of Eagle Ridge until option 4 the
comprehensive traffic study is completed, with the resolution termination date
to coincide with the traffic study.
Moved by Council Member Daniel Harney, seconded by Council Member
Roland Velasco.
Vote: Motion carried 6 -0 -1.
Yes: Council Member Terri Aulman; Council Member Dion Bracco; Council
Member Daniel Harney; Mayor Pro Tempore Peter Leroe- Munoz; Council
Member Cat Tucker; Council Member Roland Velasco
Absent: Mayor Perry Woodward
Mayor Woodward returned to the dais.
B. Reimbursement Agreement With California High Speed Rail
The staff report was presented by Traffic Engineer Servin.
There were no public comments.
Motion on Item X.B.
Motion: to Approve a Reimbursement Agreement with California High Speed
Rail in an Amount Not to Exceed $400,000.00
Moved by Mayor Pro Tempore Peter Leroe- Munoz, seconded by Council
Member Cat Tucker.
Vote: Motion carried 7 -0.
Yes: Council Member Terri Aulman; Council Member Dion Bracco; Council
Member Daniel Harney; Mayor Pro Tempore Peter Leroe- Munoz; Council
Member Cat Tucker; Council Member Roland. Velasco; Mayor. Perry Woodward
C. Report on Unmanned Aerial Vehicle (Drone) Regulations
Captain Svardal presented the staff report.
Public comment was opened.
Brent Jenkins was called to speak suggesting that the council take their time in
enacting regulations and not be too restrictive.
Public comment was then closed.
The Council gave direction to Staff to bring back three sample ordinances: higher
regulations, mid -level regulations and very little regulation.
D. Consideration of Participating in Silicon Valley Clean Energy Authority
Guaranty Contribution
City Council Meeting Minutes
9/12%201'6
Attachment 2 - Board Resolution City of Gilroy
8 HSR16 -39
Page 8 of 9
The staff report was presented by City Administrator Gonzalez.
Public comment was opened; there being none, it was then closed.
Motion on Item X.D.
Motion: to Direct Staff to Proceed with Participation in.the Silicon Valley Clean
Energy Authority Guaranty Contribution
Moved by Mayor Pro Tempore Peter Leroe- Munoz, seconded by Council
Member Daniel Harney.
Vote: Motion carried 6 -1.
Yes: Council Member Terri Aulman; Council Member Daniel Harney; Mayor Pro
Tempore Peter Leroe - Munoz; Council Member Cat Tucker; Council Member
Roland Velasco; Mayor Perry Woodward
No: Council Member Dion Bracco
XI. CITY ADMINISTRATOR'S REPORT
There was no report.
Mayor Pro Tempore Peter Leroe -Munoz was called to speak asking that the council
consider agendizing a resolution in support of Measure A for homelessness and
temporary housing.
The Council agreed to agendize the item.
XII. CITY ATTORNEY'S REPORT
There was no report.
XIII. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITAGATION
Pursuant to California Government Code Section 54956.9(d) (1) and Gilroy City
Code Section 1. 7A.11 (3) (a)
Name of Case: AMG & Associates, Inc. v. City of Gilroy et al.
Court: Santa Clara County Superior
Case No'.: 16CV297559
Date Case Filed: July 13, 2016
B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code Section 54956.8 and Gilroy City Code Section 17A.8
(a) (2)
Property: 3050 Hecker Pass Highway, APN's 783 -05 -011; 783 -05 -012; 783-05 -
'013;810 -17 -014; 810 -17 -015; 810 =17 -021; 810 717 -024; 81.0 -17 -025; 810 -17 -026;
81'0 =17 -029; 810 -18 -002; 810 -18- 010; 810 -18 -011; 810 -19 -005; 810 -19 -007; 810-19-
City Council Meeting Minutes
9/12/2016
Attachment 2 - Board Resolution
0
City of Gilroy
HSR16 -39
Page 9 of 9
010; 810 -19 -011; 810- 19- 014(Gilroy Gardens)
Negotiators: Gabriel Gonzalez, City Administrator; Andy Faber, Acting City Attorney
Other Party to Negotiations: Bryson Heezen, Director of Development, Great Wolf
Resorts; Cecily Barclay, Attorney at Law; Greg Edgar, President & Chairman, Gilroy
Gardens Family Theme Park, Inc.
Under Negotiations: Price and Terms of Payment
C. PUBLIC EMPLOYEE APPOINTMENT /HIRING .
Pursuant to Government Code Section 54957 and Gilroy City Code Section 17A.11
(2) Title: Finance Director
Acting City Attorney Faber announced that the Council was entering into closed
session on Item A as discussion in open session would unavoidably prejudice the
city's position in the case.
There were no public comments.
Motion to Adjourn to Closed Session
Motion: to Adjourn to Closed Session
Moved by Council Member Daniel. Harney, seconded by Council Member Dion
Bracco.
Vote: Motion carried 7 -0.
Yes: Council Member Terri Aulman; Council Member Dion Bracco; Council
Member Daniel Harney; Mayor Pro Tempore Peter Leroe- Munoz; Council
Member Cat Tucker; Council Member Roland Velasco; Mayor Perry Woodward
The Council adjourned to closed session at 9:55 p.m..
/s/ SHAWNA FREELS, MMC
City Clerk
City Council Meeting Minutes
9/12/2016
CALIFORNIA
High -Speed Rail Authority
BOARD MEMBERS December 12, 2016
Dan Richard
CHAIR City of Gilroy
Thomas Richards Attn: Gabriel A. Gonzalez, Project Manager
VICE CHAIR City Administrator
7351 Rosanna Street
Lou Correa Gilroy, CA 95020
Daniel Curtin
Dear Mr. Gonzalez:
Bonnie Lowenthal
Enclosed you will find the executed agreement HSR16 -39 for City of Gilroy with the California
Lorraine Paskett High -Speed Rail Authority (Authority).
Michael Rossi
You are not authorized to commence work until you have been notified by the State's designated
Lynn Schenk Contract Manager to begin work. The Contract Manager is not authorized to approve payment for
any work or services performed prior to contract execution nor is the Contract Manager
authorized to change the terms of the contract without an executed amendment.
Jeff Morales
CHIEF EXECUTIVE OFFICER The Authority looks forward to working with your City of Gilroy. If you have any questions or
concerns regarding the amendment, please don't hesitate to contact the Contract Manager, Ben
Tripousis at (408) 277 -1085 or email ben.tripousis(aD,hsr.ca.gov.
Sincerely,
Ami Lovato, Contract Analyst
770 L Street, Suite 620 MS 3
Sacramento, CA 95814
ami.lovato( &hsr. ca.gov
916- 431 -2926
EDMUND G. BROWN JR.
GOVERNOR Enclosure
c: Ben Tripousis
770 L Street, Suite 620, Sacramento, CA 95814 • T: (916) 324 -1541 • F: (916) 322 -0827 • www.hsr.ca.gov