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HomeMy WebLinkAboutPlaceWorks - 2015 Agreement - Amendment No. 1FIRST AMENDMENT TO AGREEMENT WITH PLACEWORKS FOR PREPARATION OF AMENDMENTS TO THE DOWNTOWN SPECIFIC PLAN ASSOCIATED WITH A DOWNTOWN HIGH -SPEED RAIL STATION WHEREAS, the City of Gilroy, a municipal corporation ( "City "), and PlaceWorks entered into that certain agreement entitled Downtown Gilroy Specific Plan Amendment and EIR effective on April 21, 2015, hereinafter referred to as "Original Agreement "; and WHEREAS, City and PlaceWorks have determined it is in their mutual interest to amend certain terms of the Original Agreement. NOW, THEREFORE, FOR VALUABLE CONSIDERATION, THE PARTIES AGREE AS FOLLOWS: 1. The Original Agreement shall be amended by the addition of Task X and supportive language, as shown in attachment A to this Amendment. Additional cost for proposed contract modification is $28,014 including optional tasks and expense. The total compensation for this agreement is $812,124. 2. This Amendment shall be effective on March 31,.2017. 3. Except as expressly modified herein, all of the provisions of the Original Agreement shall remain in full force and effect. In the case of any inconsistencies between the Original Agreement and this Amendment, the terms of this Amendment shall control. 4. This Amendment may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. IN WITNESS WHEREOF, the parties have caused this Amendment to be executed as of the dates set forth besides their signatures below. CITY OF GILROY PlaceWorks By: By: GABRIEL A. GONZALEZ [signature] _ 57"� u� ,fib =�1L Steve Noack CITY ADMINISTRATOR Principal Date: ¢ / Date: � � 7 4845- 8215- 55400 MDOLINGER104706083 Approved as t City Attorney 4845-8215- 5540v1 MDOLINGER104706083 EXHIBIT A: WORK SCOPE AND COSTS CONTRACT MODIFICATION 1• REVISED 3 -30 -17 This exhibit describes the modified scope of services, schedule, products and meetings for the Downtown Gilroy Specific Plan Amendment and EIR to be conducted by P1aceWorks for the City of Gilroy in cooperation with Hatch Mott McDonald (HMM), Hexagon Transportation Consultants (Hexagon), and BAE Urban Economics (BAE). The following scope with modifications has been requested from the City of Gilroy to complete a comparative a sessment between the California High-Speed Rail station and alignment alternatives in Downtown Gilroy and East Gilroy. See Task X for details. I. SCOPE OF SERVICES To facilitate your review of this proposal, we have prepared a concise scope based on the tasks described in the draft agreement between the City and the California High -Speed Rail Authority (CHSRA), dated 11/23/2011, and refined with City staff in December 2014 and January 2015. Our approach outlines the specific content of each task, deliverables, and meetings. This chapter is followed by a project schedule and detailed project budget. Phase Il will consist of an amendment to the existing Downtown Gilroy Spec Plan, which was adopted on November 21, 2005, and an EIR for the Phase II project. (The EIR is for the Plan itself, not the implementation or construction of the HST rail, and the cost for the EIR is shown separate from Downtown Gilroy Specific Plan Amendment cost. This Task shall only be undertaken upon the express authorization of the City after receipt of funding for half the cost from the High Speed Rail Authority). The selection of a preferred corresponding vertical alignment (above grade or modified at- grade) for the Downtown location is one objective in the Alternatives Development process. The Phase II project will include all of the required components of a Specific Plan so that it can be adopted and implemented as such, upon completion of environmental review. A summary of the work program is presented in Table 1. TABLE 1 WORK PROGRAM SUMMARY Task 0: Finalize Phase I - Gilroy High -Speed Train Station Vision Task A: Phase II Project Initiation PLACEWORKS I MARCH30, r ZO17""r. ic2,,- cv; -5 I GILROY HST PHASE II EXHIBIT 1. Phase II Coordination with CHSRA San Jose to Merced Team 2. Phase II Kick -Off Meeting 3. Data Gathering and Review 4. Base Map Preparation Task B: Opportunities and Constraints 1. Opportunities and Constraints Report 2. TAC Meeting #2: Admin Draft Opportunities and Constraints Task C: Alternatives Development 1. Opportunity Sites 2. Admin Draft Alternatives Preparation 3. TAC #3: Admin Draft Alternatives 4. City Council/ Planning Commission Study Session #1: Draft Alternatives 5. Refine Draft Alternatives 6. Alternatives Technical Analysis Task D: Preferred Alternative Development 1. Admin Draft Preferred Alternative Development 2. TAC Meeting #4: Admin Draft Preferred Alternative 3. Draft Preferred Alternative and Guiding Principles 4. CAC Meeting #4: Draft Preferred Alternative and Guiding Principles C I T Y OF G I L R O Y D O W N T O W N S P E C I F I C P L A N A M E N D M E N T A: SCOPE OF WORK AND COSTS 5. Public Outreach Program 6. Project Website 7. TAC Meeting #1 8. CAC Meeting #1 3. CAC Meeting #2: Draft Opportunities and Constraints 4. Stakeholder Interviews 5. Community Meeting #1: Opportunities and Constraints 7. Alternatives Analysis Report 8. CAC Meeting #3: Alternatives Analysis 9. Community Meeting #2: Alternatives Analysis Results 5. Community Meeting #3: Draft Preferred Alternative and Guiding Principles 6. City Council /Planning Commission Study Session #2 7. Final Preferred Alternative Task E: Downtown Gilroy Specific Plan Amendment Preparation 1. Plan Components 2. Admin Draft Downtown Specific Plan Amendment 3. TAC Meeting #5: Admin Draft Plan 4. Public Review Draft Plan 5 .CAC Meeting #5: Draft Plan Task F: Preparation of EIR 1. NOP and Initial Study 2. Scoping Meeting 3. Project Description 4. Environmental Review 5. Alternatives Evaluation 6. Admin Draft EIR Task G: Public Review and Council Hearings PLACEWORKS 6. Community Meeting #4: Draft Plan 7. City Council /Planning Commission Study Session #3 8. General Plan and Zoning Amendments 7.Screencheck Draft EIR 8. Public Review Draft EIR 9. NOC and NOA 10. Final EIR 11. MMRP 2 MARCH 30.2017 A ^ S CITY OF GILROY GILROY HST PHASE II / DOWNTOWN SPECIFIC PLAN AMENDMENT EXHIBIT A: SCOPE OF WORK AND COSTS 1. Planning Commission Hearing 41 IWTZ:.:,_ r 1. Comparative Assessment Memorandum: Environmental and Land Use Assessment 2. Preparation of Proiect Vicinity /Alignment Drawings 2. City Council Hearing 3. Final Plan 3. Comparative Assessment Memorandum: Economics Assessment Task 0 Finalize Phase I - Gilroy High -Speed Train Station Vision The P1aceWorks team has completed the following work started during Phase I — Gilroy High -Speed Train Station Vision. • Coordination meetings with CHSRA; • Preparation of the Lewis Street Underpass Study; • Ongoing project website maintenance; • Investigation of potential parcel takings and loss of existing buildings in both Downtown and East Gilroy station locations to accommodate the two different vertical HSR alignments under consideration, as requested by City Council; • Preliminary identification of potential impacts of the station development to the existing neighborhood to the east of the station, as well as potential impacts on existing unreinforced masonry buildings caused by vibration; • Preparation of detailed cost estimates for different alignments; • Meeting with the Gilroy Public Works Department to start work on the utilities assessment; • Preparation of the project scope for Phase II. Task Phase H Project Initiation 0. Phase II Coordination with CHSRA San Jose to Merced Team P1aceWorks will meet with the CHSRA San Jose to Merced design and environmental team and City staff in a joint meeting to review the findings from Phase 1, and discuss the scope and schedule for Phase I1. During the meeting the group will discuss results of the PLACEWORKS 3 MARCH 30. 2017 ^ n ^ , 2 CITY OF GILROY GILROY HST PHASE 11 / DOWNTOWN SPECIFIC PLAN AMENDMENT EXHIBIT A: SCOPE OF WORK-AND COSTS Phase I visioning process, status of the CHSRA team's work, updates on alignment, station design, and ridership projections, time line of the environmental work. Potential refinements to the Phase II scope and schedule will be identified. The Federal Railroad Administration (FRA) Station Area Planning for High -Speed and Intercity Passenger Rail document (June 2011) will be consulted as the Phase II scope and schedule is refined. The communication process between the project team and the CHSRA team and the availability of data and planning documents will be determined. 1. Phase II Kick -Off Meeting P1aceWorks will conduct a kick -.off meeting involving the entire project team to refine Phase II scope and schedule. The kick -off meeting will include the review and approval of the physical outline of the Specific Plan Area boundary. A preliminary boundary of the Plan Area is shown below. PLACEWORKS 4 MARCH 30, 20170+% � CITY OF GILROY GILROY HST PHASE 11 / DOWNTOWN SPECIFIC PLAN AMENDMENT EXHIBIT A: SCOPE OF WORK AND COSTS wAan i Y1loceoa �""g e r °1001"� ♦ 0 bow ♦r :t d ��aR '♦ atd Y' t ' ti Mw tV�s • wt„St � wt♦ p,♦„pnw+ a � �4 � siie AX ♦ � Jib.. bb ' _`—,!4 Y � � wcmeus • g j wuxul " .�.. ..�rJ Sauoi,,tLM 4 t. �p Q CAY B..^mry -. _.. _. .. _.. Q 1 LM 2./01 fM Ecatinl Dc,—i Specific Plan So-&ry �' Add�oorW Snidr Arcs •'*' Nigh Speed RLI S000n L-- Downtown Spaclflc Plan Arnendmant Study Area 2. Data Gathering and Review PlaceWorks Team will identify and collect any background information that is needed to supplement the information gathered during Phase 1, placing emphasis on the background data needed to support the location, transportation, and development issues identified in PLACEWORKS 5 MARCH 30 2017A^^r, GILROY HST PHASE II / DOWNTOWN EXHIBIT A: SCOPE OF CITY OF GILROY SPECIFIC PLAN AMENDMENT WORK AND COSTS the FRA Station Area Planning document. This will include obtaining available updated planning and technical documents, projections, and data from the City, the CHSRA, and other transportation agencies. Traffic Counts at select intersections Hexagon will conduct additional traffic counts at select intersections. The number and locations of the intersections that need traffic counts will be determined by City staff. Hexagon will work with City staff to select up to 30 additional intersections to analyze. 3. Base Map Preparation . PlaceWorks will use available GIS data and CAD files for the development of the project's base map. It is assumed that the City will provide GIS data, as well as any existing CAD data available, to PlaceWorks. 4. Public Outreach Program PlaceWorks, in close collaboration with City staff, will create a public outreach program for Phase II by refining the public outreach program designed for Phase I of the project, based on "lessons learned" about which outreach methods were most successful. PlaceWorks will prepare a memorandum summarizing the public outreach program. The following public outreach efforts will be included: • Meeting Notices /Fliers. PlaceWorks will prepare text for meeting notices and fliers in both English andSpanish. PlaceWorks will pay for and provide up to 20 printed copies of fliers per each community meeting to the City. The City will distribute meeting notices and fliers. • Press Release/ Newspaper Ads. PlaceWorks will create press releases or newspaper ads for each workshop including translation into Spanish. The City will distribute press releases or newspaper ads. • Newsletters. PlaceWorks will publish up to four newsletters on the project website throughout the project, highlighting key information and promoting upcoming opportunities to provide input on the project in both English and Spanish. • Email Updates. PlaceWorks will prepare text for updates and announcements to subscribers to the project's email list. PlaceWorks will maintain and update the project's email list and distribute updates and announcements to the subscribers. PLACEWORKS 6 1 MARCH 30 . 2017 0 Rl CITY OF GILROY G'ILROY HST PHASE II / DOWNTOWN SPECIFIC PLAN AMENDMENT EXHIBIT A: SCOPE OF WORK AND COSTS • Community Meetings. PlaceWorks will prepare and hold four Community Meetings during the planning process. PlaceWorks will provide printed copies of meeting materials. The City will be responsible for meeting logistics, including schedule co- ordination, room reservations, translation services and refreshments. The Eliot Elementary School on Old Gilroy Street is suggested as a meeting place for one or more of the Community Meetings. PlaceWorks will provide a meeting summary of each CAC and Community Meeting. Information Packet. PlaceWorks will create an information packet in English and Spanish. The packet will describe the project in accessible, friendly terms, encourage readers to participate, and describe ways they can engage. Outreach to Hispanic Organizations. PlaceWorks will attend up to three meetings with Hispanic leaders or organizations to gather their advice on how to engage the community, hear their perspective on the project and seek their commitment to participate. The CHSRA San Jose to Merced design and environmental team will be encouraged to participate in all community meetings and included in the distribution of project reports and newsletters. The scheduling of the community meetings will be coordinated with the CHSRA San Jose to Merced design and environmental team's own work and schedule to avoid conflicts. 5. Project Website PlaceWorks will create and maintain a Phase II project website as a continuation of the Phase I website with updates at key points throughout this phase. Key points are the publication of products and completion of public meetings. 6. Technical Advisory Committee Meeting #1 PlaceWorks will prepare and hold a meeting with the TAC. At this meeting we will discuss their role in the planning process, reiterate findings from Phase 1, and discuss goals, process, and schedule for Phase U. PlaceWorks will prepare meeting materials, including the project process and schedule. Throughout the planning process, the TAC will meet prior to the CAC to provide technical input and help prepare for the CAC meeting to follow. 7. Community Advisory Committee Meeting #1 PlaceWorks will prepare and conduct a meeting with the CAC to kick -off their role in the planning process, reiterate findings from Phase I, and discuss goals, process, and schedule for Phase I1. PLACIEWORKS 7 MARCH 30, 201 7 P 291.6 I CITY OF GILROY GILROY HST PHASE II / DOWNTOWN SPECIFIC PLAN AMENDMENT EXHIBIT A: SCOPE OF WORK AND COSTS Task A Deliverables: a) Base Map b) Outreach Program Memo c) TAC Meeting #1 materials d) CAC Meeting # 1 materials and meeting notes e) Website update and postings T"sskB. Opportunities and Constraints 0. Opportunities and Constraints Report The P1aceWorks team will prepare an Opportunities and Constraints Report that examines key issues for the Plan Area in depth. The Opportunities and Constraints Report will build upon the Existing Conditions Report developed in Phase I and the background report for the City's General Plan update, incorporating information from this earlier report where appropriate. The Phase 11 Opportunities and Constraint Report will expand the knowledge base by looking in more detail at the following: a. CHSRA Planning Update. Based on the information obtained from the CHSRA, P1aceWorks Team will update background drawings and data to reflect new ridership projections, planned alignment, and station design as necessary. Transportation Connectivity Issues b. Traffic and Circulation. Hexagon will review traffic and other circulation issues, including an assessment of east /west connectivity. Since Hexagon is also working on the City of Gilroy's General Plan update, Hexagon will ensure that the model used for this project is consistent with the model used for the General Plan. HMM will also analyze transportation connectivity issues and opportunities on transit connections to adjacent cities and planned transit extensions and connections to the Gilroy HST Station; including but not limited to TAMC commuter rail extension, planned Coast Daylight, Amtrak service from San Francisco to LA, Caltrain service from Gilroy to San Jose Diridon, Greyhound Lines, San Benito County connection services, . VTA transit service, local transit services, employer shuttle services, etc. and will coordinate between multiple transit agencies associated with the Gilroy Transit Center. PLACEWORKS S 1 MARCH 30.2017APRi� 2, r CITY OF GILROY GILROY HST PHASE II / DOWNTOWN SPECIFIC PLAN AMENDMENT EXHIBIT A: SCOPE OF WORK AND COSTS c. Parking Supply and Demand. Hexagon will qualitatively assess existing vehicle parking supply and demand based on the Gilroy Downtown Parking Study, 2005 and the Interim Parking Management Plan that is currently being prepared and is scheduled to be completed May 2015, and incorporate and expand on the analysis of Parking Demand Management Strategies conducted in Phase I in the context of the existing vehicle parking supply and in consultation with California High -Speed Rail Authority (CHSRA) staff on the most up -to -date HST Station parking demand estimates. Hexagon will meet with VTA to discuss opportunities for more intensive use of its Downtown parking lot. Development. Issues d. Infrastructure. HMM will obtain and assess utility infrastructure, including potable water, recycled water, sanitary and storm sewer, storm drain, gas and electric, and telecommunication infrastructure in the Plan Area, and identify any potential issues for future development and access. HMM will coordinate with ongoing Gilroy General Plan work. HMM will also obtain the most current information from CHSRA regarding track alignments and structures. It is assumed that the City Public Works department would supply HMM with all the utilities information. This scope does not assume any additional field survey. e. Takings. Based on the information received from CHSRA, the P1aceWorks Team will qualitatively discuss potential land or buildings affected by up to two conceptual vertical HSR alignments in the Plan Area. f. Market Overview. Building from the citywide economic, demographic, and growth projections information analyzed in the Phase I report, as well as studies conducted in the Economic Development Strategic Plan and Downtown Strategic Plan, BAE will prepare a market overview for residential, office; lodging, and retail uses in Downtown Gilroy. This task will begin with more detailed analysis of demographic factors that may affect future real estate demand in Downtown Gilroy in the future (e.g. population age distribution, trends in household composition) and also review of updated Gilroy station ridership projections released by CHSRA. BAE will coordinate with ADE and City staff to ensure consistent methodology and analysis. The market overview will focus on the anticipated market conditions for downtown Gilroy, considering the longer -term development time horizon associated with High Speed Rail. Thus, the market assessment will focus more on the longer -term outlook for demand in the Downtown area vis -i -vis other competitive locations in and near Gilroy than on current lease rates, occupancy rates, etc. The analysis of the different real estate sectors will be geared to address the question of what is the potential demand for these PLACEWORKS 9 MARCH 30, 201 7 PRIE 2, 29', 6 CITY OF GI'LROY GILROY HST PHASE II / DOWNTOWN SPECIFIC PLAN. AMENDMENT EXHIBIT A: SCOPE OF WORK AND COSTS different uses in the longer term, as well as the short - medium term (5 to 10 years), given the potential changes in market dynamics that High Speed Rail would create, the specific competitive attributes that Downtown would possess, and the overall prospects for growth in the area. As part of this assessment, BAE will conduct a series of interviews with developers with relevant transit- oriented development expertise who are active in the area and /or would potentially be interested in developing transit- oriented projects in the area, including York Capital Group, in order to identify specific opportunities and constraints that they would envision in Downtown Gilroy in conjunction with High Speed Rail, in the future. BAE will conduct phone interviews with up to eight developers, seeking representation from each of the four real estate sectors (residential [mixed use or multi- family], office, lodging, and retail). BAE will prepare a chapter of the Opportunities and Constraints Report to document the research and findings from this task. g. Land Use. Based on the market assessment, this chapter will identify possible land use changes in the Plan Area. h. Identification of Environmental Issues. Using the General Plan Background Report, PlaceWorks will identify environmental issues, such as noise, air quality, biological resources, hazardous materials, hydrology, and flooding that should be addressed in more detail in the Environmental Impact Report (EIR). The purpose of this exercise is to help find potential development opportunity sites within the Plan Area by identifying locations where environmental constraints exist. Detailed descriptions of existing conditions will be prepared as part of the EIR (Task F). i. Noise and Vibration Evaluation related to HSR. Since noise and vibration issues that could potentially be caused by HSR were raised as an important concern during Phase I, PlaceWorks will prepare a noise and vibration evaluation to support the Station Area Plan development effort. PlaceWorks will document the existing ambient noise. environment through identification and appraisal of existing noise sources in the.vicinity of the Downtown station option. In addition, noise - sensitive land uses will be identified and plotted on a map. Noise measurements will be taken around the Downtown station site to characterize the existing noise environment in key areas. This measurement scope includes short-term (approximately 15- minute) noise measurement locations at up to ten locations and long- term (24 -hour) noise level measurements at up to four locations. The locations for the baseline noise survey will be determined in consultation with City staff. The results of PLACEWORKS 10 MARCH 30, 2017An —r-ro; t CITY OF GILROY GILROY HST PHASE II / DOWNTOWN SPECIFIC PLAN AMENDMENT EXHIBIT A: SCOPE OF WORK AND COSTS this survey will .be the crux of the existing conditions baseline for the subsequent CEQA impact assessment and EIR documentation (Task F). Building off of the Preliminary Station Area Noise /Vibration Analysis information prepared in Phase 1, PlaceWorks will, perform a planning level, yet focused, analysis of the future noise and vibration environments and effects for up to two vertical alignment options at the HST station. (A trenched alignment will be neither considered nor analyzed.) This analysis is intended to provide the City and the various stakeholders with sufficient information to adequately evaluate, the noise- and vibration- related constraints for the vertical alignment options. PlaceWorks staff will be coordinating with CAHST staff to ensure our analysis would be consistent with CAHST's most recent study and /or their approach. These constraints and effects will facilitate informed comparisons of the development potential for each alternative. Given the probable complexity of the vertical alignment geometries and noise propagation characteristic through adjoining land uses, it is anticipated that noise modeling will be performed using SoundPLAN (ver 7.1) assessment software in order to gain sufficient understanding of the differences between the two alignment options. Likewise, PlaceWorks will use Federal Railroad Administration (FRA) and Federal Transit Administration (FTA) analysis methodologies, as appropriate, to evaluate the future vibration environments associated with the vertical alignment options. The results of the noise and vibration evaluation will be included in the Task B deliverables (i.e. part of the Opportunities and Constraints Report) and technical details will be included in an appendix thereto. j. Evaluation of the Existing Station and Historic Context. An architectural historian/historic preservation architect will conduct a field review of the station and existing documentation regarding its design, construction, history, and operation to identify character- defining features of the building. The analysis will provide a ranked listing of structural elements that should be prioritized for retention during reuse. As part of the evaluation of the existing station, an architectural historian will also review existing documentation to look at the historic context of the building and identify features that should be considered during site planning or the station site. In later tasks, this work will be used to develop policies and guidelines for new station' design that responds to the existing station and its context. PlaceWorks will compile and prepare an Administrative Draft of the Opportunities and Constraints Report for review by City staff. PLACEWORKS 11 MARCH 30, 2017 ^ ^ 2915 CITY OF GILROY GILROY HST PHASE II / DOWNTOWN SPECIFIC PLAN AMENDMENT EXHIBIT A: SCOPE OF WORK AND COSTS 1. Technical Advisory Committee Meeting #2: Administrative Draft Opportunities and Constraints Report PlaceWorks team will meet with the TAC to review the Administrative Draft Opportunities and Constraints Report prior to the creation of the Public Review Draft Report and its release for the CAC Meeting #2, below. The City will compile and provide PlaceWorks with one set of comments. 2. CAC Meeting #2: Draft Opportunities and Constraints Report PlaceWorks team will meet with the CAC to review the Opportunities and Constraints Report, collect comments from the Committee, and discuss next steps, including outreach for Community Meeting #1. 3. Stakeholder Interviews PlaceWorks will hold up to two interview sessions with stakeholders on the same day of CAC Meeting #2. The purposes of the interviews are to solicit input on the planning process in general, as well as to receive their feedback on the Opportunities and Constraints Report. PlaceWorks will work with the City to identify stakeholders. PlaceWorks will send out email invitations to stakeholders. It is assumed that contact information will be provided by the City. Potential stakeholders to be invited to the interviews include representatives of the Gilroy Downtown Business Association, Chamber of Commerce, Economic Development Committee Welcome Center, and transit service providers such as TAMC and private shuttles. 4. Community Meeting #1: Opportunities and Constraints The PlaceWorks team will hold. a public meeting to present findings and receive comments on the Opportunities and Constraints Report. PlaceWorks will revise the Opportunities and Constraints Report based on community input, if necessary. Task B Deliverables: a) Opportunities and Constraints Report (PDF and 5 printed copies) b) TAC Meeting #2 materials c) CAC Meeting #2 materials and meeting notes d) Stakeholder Interview materi als e) Community Meeting #1 materials and meeting notes f) Newsletters #I and web postings PLACEWORKS 12 MARCH 30,2017A PR CITY OF GILROY GILROY HST PHASE II / DOWNTOWN SPECIFIC PLAN AMENDMENT EXHIBIT A: SCOPE OF WORK AND COSTS Tssk C Alternatives Development 0. Opportunity Sites and Prototype Development PlaceWorks will work with City staff to identify and review opportunity sites (up to five sites) for future development within the planning area. PlaceWorks will develop up to three typical product types that could be built in existing opportunity sites. PlaceWorks will prepare site plans, including conceptual diagrams and schematic sections. PlaceWorks will work with City staff and BAE to determine appropriate product types and sites to study throughout the Plan Area taking into consideration the Preliminary Draft Alternatives. Project types may include residential, mixed -use, hotel, and /or office. BAE's pro -forma financial analysis in Task C.6 will be based on these typical product types. 1. Administrative Draft Alternatives Preparation Based on input received from the previous meetings, Stakeholder Interviews, concepts from the Phase I Vision Plan, and considerations from the Opportunities and Constraints Report, the PlaceWorks team will work with City staff to prepare up to three conceptual land use alternatives for the Plan Area. Each land use alternative will have one tailored circulation option. The Administrative Draft Alternatives will each represent a cohesive vision for the Plan Area. The alternatives will feature contrasting options for land use distribution; type and intensity of development, urban design, open space, streetscape design, and circulation (including ped, bike, transit, and parking). The alternatives will also address two vertical HST alignments. The alternatives will be prepared as plan-view maps that can be easily compared and contrasted with one another and differentiated by their land use and circulation concepts. The following describes what constitutes each conceptual alternative. a. land Use. Identify potential land uses and their locations within the Plan Area. Potential land use alternatives may vary in terms of intensity (e.g. low, medium, and high density), employment potential, and /or housing supply. b. Sense of Place. Identify landmarks and other features that would contribute to the experience of the places within the Plan Area. PLACEWORKS 13 MARCH 30, 2017T4 9? 6 CITY OF GILROY GILROY HST PHASE II / DOWNTOWN SPECIFIC PLAN AME'N'DMENT EXHIBIT A: SCOPE OF WORK ANO COSTS c. Transportation Connectivity. PlaceWorks and Hexagon will work together to develop up to three preliminary conceptual circulation and parking alternatives that can be integrated into the two land use alternatives. The alternatives will address two vertical HST alignments. The following describes what constitutes each conceptual alternative. • Circulation. Develop a circulation system for vehicles, pedestrians, bicyclists, and transit, coordinating with CHSRA as necessary to create acceptable designs for circulation and the rail alignment. • Parking. Identify potential locations and configurations for station parking. Each of the two circulation alternatives may include different parking plans, each one geared' to the land use pattern in that alternative. Additionally, potential parking demand management strategies for the proposed alternatives will be developed. 2. Technical Advisory Committee Meeting #3: Administrative Draft Alternatives The PlaceWorks team will meet with the TAC to review Administrative Draft Alternatives and receive comments. 3. City Council /Planning Commission Study Session #l: Draft Alternatives After working with City staff to refine the administrative draft alternatives based on TAC comments, the PlaceWorks team will facilitate a joint meeting of the City Council and Planning Commission on the land use and circulation alternatives. We will answer questions and accept comments on the draft alternatives. 4. Refine Draft Alternatives Based on input from City Council/ Planning Commission Study Session #1, we will refine the three draft alternatives prior to additional analysis. City staff will review the draft alternatives and provide compiled comments prior to beginning of analysis in the next task. 5. Alternatives Technical Analysis In this task, the PlaceWorks team will analyze and compare the land use alternatives to better understand the relative benefits of each relative to economic impacts, circulation, and urban design. The PlaceWorks team will quantitatively analyze alternatives regarding economic feasibility and transportation issues as follows: a. Pro -Forma Financial Analysis. For the Alternatives Analysis Report, BAE will conduct pro -forma financial analysis for up to three prototype developments that would PLACEWORKS 14 MARCH 30. 2017 ^^ � CITY OF GILROY GILROY HST PHASE II / DOWNTOWN SPECIFIC PLAN AMENDMENT EXHIBIT A: SCOPE OF WORK AND COSTS be representative of projects that might be developed in the Downtown area under different Alternatives. Assumptions will be made based on the interviews with developers conducted as part of the market assessment (Task B). BAE will structure the analysis to evaluate the extent to which new development can support public improvements in the area. Based on the findings from the pro -forma analysis, as well as the market findings from the Opportunities and Constraints Report, BAE will prepare a chapter of the Alternatives Analysis Report that provides an assessment of the likely market viability and timing for each of the Alternatives, based on their proposed mix of land uses in relation to the market findings, as well as an assessment of the potential for different types of private projects to help contribute to the costs of public improvements, based on the findings from the pro -forma analysis. Based on assessment of the quantity mix of different land uses in each of the Alternatives, BAE will provide a rough assessment of the potential for the new development anticipated under each of the Alternatives to help support public improvement. This task can be completed before Task C.2 (Preliminary Draft Alternatives) if requested by the City. As part of this task, BAE staff and developers will meet together and have an in -depth discussion about market assumptions prior to performing a pro -forma financial analysis. b. Traffic and Parking Assessment. Hexagon will conduct technical analysis of the three alternatives in regard to transportation issues, and the analysis, findings, and recommendations will be summarized in the Alternatives analysis report. The analysis will include the following tasks: , • Identification of potential traffic impacts associated with the proposed development under each alternative. The analysis will evaluate link levels of service on the major roadways in Gilroy based on model runs. • Pedestrian, bicycle, and transit connectivity. • Evaluation of east -west permeability for all transportation modes. • Alternative solutions to the location of parking for the HST station against existing and projected demand for parking by other uses. Qualitative discussion about tradeoffs between free parking and paid parking. • Identification of potential project impacts and recommended improvements to off set the project impacts and /or accommodate the project. c. Transit and Infrastructure Needs Analysis HMM will analyze transit and infrastructure needs of the Alternatives, including the technical issues raised associated with vertical grade separations, at -grade crossing, and PLACEWORKS 15 MARCH 30. 201 7 A ^? 5 I CITY OF GILROY GILROY HST PHASE II / DOWNTOWN SPECIFIC PLAN AMENDMENT EXHIBIT A: SCOPE OF WORK AND COSTS HST alignment through Downtown Gilroy. HMM's analysis will include bus and rail transit connectivity, transit ridership, pedestrians and bicycle routes and parking and related circulation/ transit issues within the Specific Plan Area. HMM technical staff will support the Transportation Impact Assessment in evaluating potential relocation of the Caltrain storage tracks (likely a benefit of the Salinas-Monterey Commuter Rail Extension). HMM will prepare an Infrastructure Needs Analysis including planning -level solutions for conceptual infrastructure that address the density, mix of uses, connectivity, and other concerns raised in the process of preparing the Draft Alternatives. HMM will evaluate the project utility infrastructure for sanitary sewer, water supply, and storm sewer to determine adequacy of the existing system. HMM will address PG &E connections and telecommunication at a very high level. This analysis will be conducted in coordination with Tony Akel's analysis conducted for the City's General Plan. The needs analysis will be used to identify necessary improvements in Task E. Downtown Gilroy Specific Plan Amendment Preparation. 6. Alternatives Analysis Report P1aceWorks will prepare a concise Alternatives Report that can be distributed to staff, stakeholders, and members of the public. The Alternatives Report will be designed to serve as a resource for the project and to provide an analysis that CAC members and community members can consider as they contemplate a Preferred Alternative in the following tasks. The report will summarize the goals, objectives, and issues being addressed by each alternative and discuss their relative merits for a range of topics, including urban design concepts, connectivity, open space, streetscape, and other similar factors. It will also provide a comparison of the development potential for each alternative, including acreage, housing units, non - residential square feet of development, population, and employment. 7. CAC Meeting #3: Alternatives Analysis Results and Preferred Alternative The P1aceWorks team will meet with the CAC to review the results of the alternatives analysis and work toward identification of a Preferred Alternative. 8. Community Meeting #2: Alternatives Analysis Results and Preferred Alternative P1aceWorks will present the alternatives and analysis to the community at Community Meeting #2. The meeting will encourage participants to critique the alternatives PLACEWORKS 16 MARCH 30. ZO17rn -"";.Y, co=w CITY OF GILROY GILROY HST PHASE II / DOWNTOWN SPECIFIC PLAN AMENDMENT EXHIBIT A: SCOPE OF WORK AND COSTS presented and offer solutions to specific issues. We will work with City staff to define the approach for the meeting, but we anticipate that it will include a presentation of the alternatives and the results of the analysis, followed by a small group discussion, during which we will encourage participants to compare pros and cons of the three alternatives and to identify the "best components" of each alternative. Input from this meeting, combined with CAC Meeting #3, will become a basis for developing a preferred alternative in the following task (Task D.1). Task C Deliverables: a) Alternatives Analysis Report (PDF and S printed copies) b) TAC Meeting #3 materials c) City Council/ Planning Commission Study Session materials and meeting notes d) CAC Meeting #3 materials and meeting notes e) Community Meeting #2 materials and meeting notes 0 Newsletters #2 and.web postings TBskD. Preferred Alternative Development 0. Administrative Draft Preferred Alternative Development Using the opportunities and constraints information prepared in Task B and input from CAC Meeting #3 and Community Meeting #2 in Task C, PlaceWorks will prepare an Administrative Draft Preferred Alternative for the Specific Plan Area in close coordination with City staff. Depending on the input and the outcomes of the analyses prepared for the alternatives in Task C, the Preliminary Draft Preferred Alternative could either consist of a refined version of selected alternative, or could combine elements from different alternatives. The Draft Preferred Alternative will include concept diagrams, street cross- sections, and a circulation plan including station parking locations. Due to the long time frame for HST to arrive and operate in Gilroy, it is likely that interim uses and incremental development will occur before a full build -out is achieved. The Preferred Alternative will also include a two -stage phasing plan that illustrates how development can occur over time. The phasing may consider two potential alignments: modified at -grade (long -term) and interim at -grade (short - term). PLACEWORKS 17 MARCH 30, 2017 ^ RRl CITY OF GILROY GUROY HST PHASE II'./ DOWNTOWN SPECIFIC PLAN AMENDMENT EXHIBIT A: SCOPE OF WORK AND COSTS 1. TAC Meeting #4: Preliminary Draft Preferred Alternative The PlaceWorks team will meet with the TAC to review the Administrative Draft Preferred Alternative and gather comments. 3. Draft Preferred Alternative and Guiding Principles Based on comments received at the meetings in the previous two tasks, the PlaceWorks team will prepare a Draft Preferred Alternative. The Draft Preferred Alternative will include all necessary graphics to convey the vision for the Plan Area's future land uses, circulation system, streetscape improvements, open spaces, parking recommendations, and other similar features. PlaceWorks will prepare a memo that includes the aforementioned graphics, vision statement, and a .set of guiding principles, and summarizes the development process. A set of policies will be developed based on these guiding principles in Task E, Downtown Gilroy Specific Plan Amendment Preparation. 4. CAC Meeting #4: Draft Preferred Alternative and Guiding Principles The PlaceWorks team will meet with the CAC to refine the Draft Preferred Alternative and gather comments on various topics to identify specific alternative land uses at different locations and conditions within the Plan Area. The task includes the preparation of materials and graphics for the discussion. 5. Community Meeting #3: Draft Preferred Alternative and Guiding Principles PlaceWorks will hold a community meeting to present the Draft Preferred Alternative and solicit their feedback. At the meeting, we will also solicit input on guiding principles. 6. City Council /Planning Commission Study Session #2 PlaceWorks will facilitate a study session with the City Council and Planning Commission to present the Draft Preferred Alternative and guiding principles and to' solicit their feedback. The goal of this meeting is to get the City Council's blessing to move forward into further analysis, Specific Plan preparation, and EIR preparation. 7. Final Preferred Alternative The PlaceWorks Team will refine the Draft Preferred Alternative based on the City Council's and Planning Commission's comments, if any. This Final Preferred Alternative will become the basis for the Specific Plan Amendment and E1R. Task D Deliverables: a) Draft Preferred Alternative Memorandum (PDF) b) TAC Meeting #4 materials PLACEWORKS 18 MARCI -i 30.2017^„rg CITY OF GILROY GILROY HST PHASE II / DOWNTOWN SPECIFIC PLAN AMENDMENT EXHIBIT A: SCOPE OF WORK AND COSTS notes notes c) CAC Meeting #4 materials and meeting notes d) Community Meeting #3 materials and meeting e) CC /PC Study Session #2 materials and meeting. g) Newsletters #3 and Web postings TaskE. Downtown Gilroy Specific Plan Amendment Preparation 1. Plan Components In this task, the P1aceWorks team will work together to prepare the major components that will become a basis for or part of the Specific Plan and /or the CEQA review in subsequent tasks. a. Public /Private. Partnership Commercial Opportunities including Parking. For this task, BAE will prepare an assessment of the Public Private Partnership (P3) opportunities for commercial facilities/ enterprises, including parking, based on the types of land uses in the Preferred Alternative and the findings from the pro -forma analysis conducted in Task C.6. This will include discussions with three potential developers about their perceptions of opportunities for P3 activities. BAE will interview TOD developers active elsewhere in Santa Clara County to get their perspective on Gilroy opportunities. It will also include review of available case studies of how other communities have leveraged proximity to high -speed rail stations as part of P3 efforts. Based on the, findings from this research, BAE will prepare recommendations for a. P3 development strategy for public improvements /facilities in the vicinity of the station area. b. Infrastructure Needs Analysis Refinement and Conceptual Cost Estimate. HMM will refine the Infrastructure Needs Analysis prepared for the three alternatives (Task C.6) for the Preferred Alternative, as necessary. Using the needs analysis, HMM will identify necessary improvements. This task will also address opportunities to work with CAHST for infrastructure improvements, such as parking structures. HMM will prepare conceptual cost estimates for those items that are likely to be the City's responsibility. The estimates will include the facility size, estimate quantity, unit cost, and the total cost for each item. HMM will estimate transit service costs to maintain the same level of service and service connectivity. PLACEWORKS 19 MARCH 30 2017APRIE2,2915 I CITY Of GILROY GILROY HST PHASE II / DOWNTOWN SPECIFIC PLAN AMENDMENT EXHIBIT A: SCOPE OF WORK AND COSTS e. Downtown Business Impact Assessment. For this task, BAE will prepare a qualitative assessment of the potential downtown business construction period impacts from construction of the High Speed Rail station and the rail line (disruption / relocation). BAE will coordinate with the Gilroy Downtown Business Association. BAE will also request information from other consultant team members about the areas of downtown that will likely be affected from construction of the train station and related station improvements as well as the rail lines. The City will provide business license information to BAE on the businesses within the affected area. From this information, BAE will estimate the number of businesses that might be affected. BAE will collect information from several other similar -sized communities that have recently experienced large construction transit - projects in their downtown areas about their experience with business impacts, and identify strategies that have been successfully used to mitigate construction period impacts. The work for this task is intended to assist the City in its negotiations with CHSRA for project mitigations it should provide during its project development work for the rail line and new station. d. Economic Impact BAE will also prepare language for the Specific Plan that qualitatively identifies the potential long -term benefits of the project, once the construction phase is completed, considering such factors as increased visitation due to train riders, an improved downtown environment due to public improvements, new business synergies due to introduction of complementary new uses, and other factors as may be identified in other work done during Specific Plan preparation.2. Administrative Draft Downtown Gilroy Specific Plan Amendment Based on the Preferred Alternative and the work completed in Task E.1, P1aceWorks will prepare an amendment to the 2005 Downtown Specific Plan. This amendment will update most of the content in the 2005 Specific. Plan and will generally keep the existing structure. Several chapters will be added to address design, land use, access and circulation around the HST station. It will be a highly graphical document that can be read and understood by the entire community, including residents, business owners, property owners, and developers. It will incorporate key planning principles related to station location, transportation connectivity, and development. It will be prepared in conformance with State law regarding Specific Plans. The major changes and updates to the 2005 Specific Plan include: e. Introduction. Include a discussion about future high -speed rail. Update the Plan Area boundaries and the planning process. PLACEWORKS 20 MARO -i 30.2017 RR^ L 5 CITY OF GILROY GILROY HST PHASE II / DOWNTOWN SPECIFIC PLAN AMENDMENT EXHIBIT A: SCOPE OF WORK AND COSTS f. Existing Conditions. Update existing conditions. g. Vision, Concepts and Policies. Update the overall vision based on the preferred alternative, as well as recommendations/ policies. Include an illustrative concept diagram showing the envisioned benefits and improvements to the overall community; it will specifically show how more and better transportation connectivity and improved development through urban design and new infill could transform the community. h. Architectural Design Guidelines. Review existing Downtown. Specific Plan guidelines and revise or augment them to ensure that both new construction and additions to existing buildings are addressed. Provide appropriate new guidelines for future development in the vicinity of the HST station and the HSR alignment.. Also provide appropriate guidelines for future development at the entry to Downtown along 10th Street. Remove any outdated guidelines. Provide more specific guidelines (on materials, for example) to give the City and developers more certainty for project; particularly in the historic core. i Districts, land Use, and Development Standards. Include an overlay or a special district to address the area in the vicinity of the HST station. Update land use or development standards based on the preferred alternative. This will be drafted to provide clear guidance to future development while allowing for flexibility and development over time throughout the expanded Plan Area (compared to the 2005 Specific Plan). j. Multimodal Transportation Plan (New). This will present a proposed multimodal transportation plan at the regional and city scale that supports and serves the HST station. The Multimodal Transportation Plan will be developed based on the information collected as part of Task B, including other transit providers' plans to serve the HST station. The Plan will describe future connectivity to Caltrain and the number and potential location of bus bays for local regional bus service, as well as will includes strategies to build ridership. k. Station Access and Circulation (New). This will discuss how vehicles, pedestrians, bicyclists, and transit should access the station, with an emphasis on accommodating a large number of vehicles efficiently while also providing excellent access for other modes of travel. 1. Parking (New). This will provide recommendations for the location and configuration of the station's parking areas and strategies for managing parking demand for the station and other uses in the Station Area. This task will be coordinated with the PLACEWORKS 21 MARCH 30, 2017 ^ ^^'- I CITY OF GILROY GILROY 'HST PHASE II / DOWNTOWN SPECIFIC PLAN AMENDMENT EXHIBIT A: SCOPE OF WORK AND COSTS ongoing preparation of the City's Interim Parking Management Plan and will' assess how the station's parking plan will integrate into the entire downtown. m. Public Realm and Streetscape Standards. Rename the existing "Streetscape Beautification and Public Improvements" and provide recommended street cross- sections for new and improved streets, as well as update guidelines for streetscape elements and " sidewalk design. n. Infrastructure and Public Facilities. Update to identify the utility and infrastructure improvements that will be needed to support new development and identify preliminary costs for improvements. This will be coordinated with the Gilroy General Plan work. Discuss the community services that will be needed to support new development, including schools, parks, police, and fire. o. Implementation. Update the existing Implementation section to include the following strategies. Z Implementation Strategy. This will recommend strategies for the City to employ to: 1) ensure that it can minimize the negative impacts from HST construction and maximize the benefits in the Downtown Area, including ident fication of uses for the station area and best practices in marketing programs and other programs to help offset disruptions due to construction activities;. 1) attract developer interest; and 3) phase public improvements and other Specific Plan actions to maximize the attraction of new investment and development It .will address recommendations for short-term and medium -term actions for the City of Gilroy, to provide the City with its options in the event that the HST station is constructed in the longer term. Forma Not ii. Financing Plan. This will identJ5- funding sources and appropriate roles for the City, Highligh CHSRA, and developers and property owners to take in financing public improvements in the future, based on the listing of needed improvements,and associated costs. BAE will identify potential funding sources for those costs and estimate available amounts. BAE will also work with P1aceWorks and the City to develop a phasing scheme that matches the timing of public improvements, their cost, and funds to pay for them to the anticipated market timing of new development (or other triggers as identified in the Plan). The final deliverable will be a financing strategy that recommends funding sources and financing tools, relevant considerations for their use, a "sources and uses" of funding table by phase that shows how work will be paid for; and recommended next steps. PLACEWORKS 22 MARCH 30. 2017 ^ ^^rn ar czv `S CITY OF GILROY GILROY HST PHASE II / DOWNTOWN SPECIFIC PLAN AMENDMENT EXHIBIT A: SCOPE OF WORK AND COSTS 3. Technical Advisory Committee Meeting #S: Administrative Draft Downtown Gilroy Specific Plan Amendment PlaceWorks will attend a TAC meeting to solicit comments on the Administrative Draft Downtown Gilroy Specific Plan Amendment. 4. Public Review Draft Downtown Gilroy Specific Plan Amendment The PlaceWorks team will prepare a Public Review Draft Downtown Gilroy Specific Plan Amendment based on comments from City staff and the TAC on the Administrative Draft document. We assume that the City comments will be compiled by City staff into a single reconciled file provided to the PlaceWorks team. S. Community Advisory Committee Meeting #S: Draft Downtown Gilroy Specific Plan Amendment PlaceWorks will attend a CAC meeting to solicit comments on the Draft. Specific Plan. 6. Community Meeting #4: Draft Downtown Gilroy Specific Plan Amendment PlaceWorks will hold one open -house style event to answer questions on the Public Review Draft Specific Plan. After an approximately one -hour period for open discussion, we will provide a brief presentation about next steps and field specific questions from the audience. 7. City Council /Planning Commission Study Session #3 PlaceWorks will facilitate a study session with the City Council and Planning Commission to present the Public Review Draft Downtown Gilroy Spec Plan Amendment and solicit their feedback. 8. General Plan and Zoning Amendments PlaceWorks will draft any required General Plan and Zoning Ordinance amendments to ensure consistency between the Specific Plan and Citywide policy documents. PlaceWorks will work closely with City staff to create an amendment that works best with the existing regulatory structure in Gilroy. The Zoning Ordinance amendment is assumed to be achieved by an overlay district or some other mechanism that dictates requirements for new development in the Plan Area. We assume that any detailed revisions to Zoning Ordinance sections will be handled by City staff. PLACEWORKS 23 MARCH 30. 2017.R.^Ri ...1 . , 2m c GILROY HST PHASE II / DOWNTOWN EXHIBIT A: SCOPE OF CITY OF GILR'OY SPECIFIC PLAN AME'N.DMENT WORK AND COSTS Task E Deliverables: a) Public Review Draft Specific Plan (PDF and 5 printed copies) b) TAC Meeting #5 materials c) CAC Meeting #5 materials and notes d) Community Meeting #4 materials and notes e) CC/PC Study Session #3 materials and notes e) Newsletters #4 and web postings TASkF.. Preparation of EIR (Note: Cost is shown separate from Downtown Gilroy Specific Plan Amendment cost. This Task shall only be undertaken upon the express authorization of the City after receipt of funding for half the cost from the High Speed Rail Authority). The program -level EIR will be prepared concurrently with the Specific Plan, be able to adopt the Specific Plan and also to fold "necessary mitigation measures directly into the Plan to ensure that the Plan is "self - mitigating" to the greatest extent possible. This scope and cost assumes that the EIR will be done in parallel with Task E, Phase II /Specific Plan Amendment. Information developed from the Existing Conditions Report prepared in Phase I, Opportunities and Constraints Reports prepared in Task B, and background report prepared for the General Plan Update will be incorporated into the EIR baseline. The EIR will be written with a focus on enabling tiering of project -level CEQA review in the Plan Area from this program -level document to streamline the review of future projects that are consistent with the Plan. NEPA analysis will not be conducted as part of this project. 0. Notice of Preparation and Initial Study P1aceWorks will prepare the Notice of Preparation (NOP). We recommend that a very brief Initial Study be attached to the NOP in order to "scope out" certain topics from the EIR, such as forestry resources and mineral resources. For topics that will not be scoped out, no analysis will be provided in the Initial Study. Following preparation of an Administrative Draft NOP and Initial Study, P1aceWorks will revise the document based on City staff comments in order to prepare a final NOP and Initial Study for publication. PlaceWorks will then distribute the NOP and Initial Study to the State Clearinghouse and State and regional agencies. This scope of work assumes that the City will handle distribution of the NOP to other interested parties. PLACEWORKS 24 MARCH 30.2017 ^ x. CITY OF GILROY GI "LROY HST PHASE II / DOWNTOWN SPECIFIC PLAN AMENDMENT EXHIBIT A: SCOPE OF WORK AND COSTS 1. Scoping Meeting PlaceWorks will attend a scoping meeting to hear public comments on the environmental issues to be addressed in the EIR. PlaceWorks will prepare text for notices and provide meeting materials. The City will distribute notices. At the close of the 30 -day public period for the NOP and following the scoping meeting, the City shall provide PlaceWorks will a compiled set of all comments received. PlaceWorks will review all comments and discuss the need to add any topics to the EIR analysis with City staff, if applicable. 2. Project Description PlaceWorks will prepare a detailed Project Description using graphics and textual information. The Project Description will provide an overview of the Plan Area location and background, and describe the proposed Plan, including the estimate buildout of the Plan. The Project Description will include any aspects of the Plan that would mitigate potential environmental effects. The Project Description will make clear that, while the proposed Plan accommodates and plans for future HSR in Gilroy (through, for example, land use planning, station design, parking, etc.), the construction and operation of HSR is not part of the proposed project. The Project Description will clearly describe the Plan components as actions that are under the control of the City of Gilroy as Lead Agency, in contrast to HSR as a future project to be implemented by the CHSRA. HSR will be evaluated in the EIR as a cumulative project. 3. Environmental Review The PlaceWorks team will analyze how implementation of the Plan would affect the environment, identify potentially significant impacts, and recommend measures to mitigate those impacts. Significance criteria will be based on Appendix G of the CEQA Guidelines, modified to reflect the City's customized significance criteria. This scope of work assumes that a preferred alternative for the HSR alignment will be developed prior to the preparation of the EIR. The EIR will satisfy all CEQA requirements, including the evaluation of alternatives, and will address impacts in the following areas: PLACEWORKS 25 MARCH 30. 2017 A "� ,E, 294 CITY OF GILROY GILROY HST PHASE II / DOWNTOWN SPECIFIC PLAN AMENDMENT EXHIBIT A:. SCOPE OF WORK AND CASTS a. Aesthetics The impacts analysis will evaluate any potential adverse impacts on scenic vistas, possible damage to scenic resources, or any degradation to the existing visual character. The discussion will focus on potential impacts to far -field views of open space and foothills, as well as visual compatibility with existing neighborhoods. There are no State - designated highways in Gilroy. The aesthetic effects of an elevated HSR alignment will be evaluated as a potential cumulative impact and will not be evaluated as part of the proposed Plan. b. Air Quality PlaceWorks will prepare an air quality analysis based on the current methodology of the Bay Area Air Quality Management District (BAAQMD). The technical analysis will be integrated within the EIR and modeling datasheets will be included as an appendix. To establish the existing air quality conditions in the Plan Area, the EIR will discuss regional meteorology that affects air pollutant transport and dispersion in the San Francisco Bay Area Air Basin (SFBAAB). Existing air quality conditions will be described based on the most current five years of air quality data within SFBAAB from a monitoring . station operated by BAAQMD. Air quality impacts associated with overall development of the proposed Plan will be handled qualitatively based on the City of Gilroy CEQA Threshold and the updated BAAQMD's plan -level thresholds. For the Plan- Level analysis, a consistency evaluation of the Plan to the BAAQMD's land use and transportation control measures within the air quality management plan will be conducted. In addition, the Plan-Level analysis will include a comparison of the potential increase in VMT provided by Hexagon in relation to the projected population increase. The plan-level air quality impact analysis will also describe land uses within the Plan Area that have the potential to generate nuisance odors. Buffer distances and /or control measures for odor sources listed in the BAAQMD's guidelines will be incorporated. The air quality section of the EIR will include an assessment of air quality compatibility based on guidance within BAAQMD's draft Community Risk Reduction Plans for Toxic Air Contaminants (TAQ and Fine Particulate Matter (PMz): Community Development Guidelines. The community risk and hazards evaluation will include a discussion of potential health risks from TACs and PMZ 5 in the vicinity of the Plan Area using BAAQMD's guidance. BAAQMD does not require site- specific health risk assessments as part of the Plan-Level evaluation. However, existing stationary sources, major roadways (defined by BAAQMD as over 10,000 vehicles per day), and other sources of toxic air contaminants (TACs) within 1,000 foot radius of the Plan Area will be mapped. It should be noted that the PLACEWORKS 26 MARCH 30.2017 A ^P,4L , CITY OF GILROY GILROY HST PHASE IP / DOWNTOWN SPECIFIC PLAN A'M'ENDMENT EXHIBIT A: SCOPE OF WORK AND COSTS future HSR is electric- powered and would not result in use of diesel trains. Therefore, no cumulative air toxics impacts are anticipated from proximity to future HSR. Recommended measures specified in the BAAQMD's Guidelines for future sensitive land uses within the areas mapped will be considered. For land uses within areas mapped as having elevated risk, the EIR will detail performance standards for future development project, including requirements to reduce risk from exposure to significant concentrations of PM,., and TACs. Recommendations to reduce risk associated with placement of new sensitive land uses associated with the Plan Area adjacent to major sources of air pollution will be based on the recommended buffer distances based on BAAQMD screening tools, California Air Resources Board (CARB) guidance, and the California Air Pollution Control Officer's Association (CAPCOA) guidance. C. Biological Resources Impacts to biological resources are expected -to be minimal due to the lack of native vegetation types and associated habitat for special- status plant and animal species. Nevertheless, development activities within the Plan Area could involve removal of ornamental trees or demolition of old buildings that could support wildlife nursery sites (e.g. native bird nests, bat roosts). LSA will search the California Natural Diversity Database (CNDDB) for records of special- status plant and animal species in the site vicinity and assess the likelihood of such species occurring in the Plan Area based on the vegetation and /or cover types present. Given the apparent lack of native vegetation types within the Plan Area, no site visit is proposed as part of this scope. Instead, LSA will carefully review aerial photographs of the Plan Area and previous planning documents pertaining to the area to identify existing cover types in the Plan Area. LSA will also review eBird and any other public databases of wildlife observations to assess the likelihood of wildlife occurrence in the Plan Area. d. Cultural Resources The Plan Area contains a mixture of commercial, residential, and industrial buildings and structures that comprise the downtown core of Gilroy. Due to the proximity of historical land uses, it is likely that there are buildings and /or structures that meet the CEQA definition of historical resources in the Plan Area. The City has designated historic structures and districts. Additionally, historical or prehistoric archaeological deposits, whether previously identified or not, may persist in the Plan Area. Such built environment resources and /or archaeological deposits could be removed, disturbed, or modified through the implementation of the proposed Plan, which could result in a significant impact under CEQA Guidelines Section 15064.5(b). For example, historical archaeological deposits, such as backfilled wells, could be encountered toward the rear of street - facing parcels where such features may have been located historically; historic PLACEWORKS 27 MARCH 30, 2017^ RfL- 3 l CITY OF GILROY GILROY HST PHASE II / DOWNTOWN SPECIFIC PLAN AMENDMENT EXHIBIT A: SCOPE OF WORK AND COSTS buildings, also, could be modified to accommodate reuse in a way that is not sensitive to their historical qualities. LSA will conduct a records search for the Plan Area at the Northwest Information Center (NWIC) at Sonoma State University. The NWIC, an affiliate of the California Office of Historic Preservation, is the official State repository for cultural resource records and reports for Santa Clara County. The records search will identify the baseline for cultural resources in the Plan Area. LSA will also review historical publications, environmental and archaeological documentation; and local inventories to augment the records search. LSA will contact the Native American Heritage Commission in Sacramento to request a review of the Sacred Lands File to determine if any locations of cultural or religious significance to local tribal organizations are within the Plan Area. LSA will' conduct a windshield review of the. Plan Area to ascertain the nature of historical development in the area, as well as to gather information about the architectural context of the buildings and structures in the Plan Area. No eligibility evaluations for the California Register of Historical Resources, or any local register, will be done as part of this scope of work; the information will be based on existing archival documentation. e. Geology and Soils PlaceWorks will identify and map potential geologic and seismic hazards in relation to future development that would be allowed by the Plan and identify appropriate mitigation measures. f. Greenhouse Gas Emissions The greenhouse gas (GHG) emissions section in the EIR will discuss the City's commitment to reducing GHG emissions in accordance with the GHG reduction goals of Assembly Bill 32 (AB 32) and Senate Bill 375 (SB 375). Consistency within CARB's 2008 Scoping Plan and the Plan Bay Area plan, which is the Regional Transportation Plan/ Sustainable Community Strategy for the Association of Bay Area Governments region, will be reviewed. Under the Plan Bay Area plan, growth would primarily occur in Priority Development Areas (PDA). In addition to the CARB Scoping Plan and Plan Bay Area, the GHG emissions analysis will also provide a consistency analysis with the City of Gilroy's Climate Action Plan, which is anticipated to be adopted along with the current General Plan Update. PLACEWORKS 28 MARCH 30, 2017 ^ ^^� ,� "'t t--?� CITY OF GILROY GILROY HST PHASE II / DOWNTOWN SPECIFIC PLAN AMENDMENT EXHIBIT A: SCOPE OF WORK AND COSTS GHG emissions impacts within the Plan Area will be based on BAAQMD's project -level guidance. i To document GHG emissions generated by the proposed project, the EIR will include an estimate of the GHG emissions inventory for the existing conditions within the Plan Area in addition to the buildout conditions of the proposed Plan. The inventory will include GHG emissions from energy use (natural gas and electricity), transportation sources, water use and wastewater generation, and solid waste disposal. The GHG inventory will be modeled using CalEEMod based on the trip generation and vehicle miles traveled (VMT) data provided by Hexagon. Transportation emissions reductions from implementation of the HSR will be modeled based on data providing by Hexagon. g: Hazards. and Hazardous Materials PlaceWorks will evaluate potential impacts associated with existing hazardous conditions (if any) and potential hazards associated with future development that would be allowed by the Plan. E Hydrology and Water Quality PlaceWorks will identify the regulatory framework, regional and site - specific hydrological setting of the area, stormwater drainage characteristics, water quality data (both surface and groundwater), local receiving water bodies, pollutants of concern based on changes in land use, and flooding hazards. Pertinent local plans, laws, and regulations pertaining to hydrology and water quality will be identified, including regulatory requirements regarding storm water discharges that are found in the City of Gilroy's Municipal City 'Code.. Any hydrology studies prepared for the Plan Area will be documented and incorporated into this section of the EIR. In addition, development within the Plan Area will' be assessed in terms of the following: 0 Potential increases in runoff volume with increases in impervious surfaces ♦ Potential degradation of water quality associated with urban pollutants 0 Alterations in drainage patterns resulting in erosion, siltation, or flooding. Mitigation measures that would reduce or eliminate any of the potential impacts will be identified and the incorporation of Best Management Practices (BMPs) and Low Impact Development (LID) will be considered for future development. The section will be prepared under the direction of a Registered Engineer in the State of California. ' Only general' plans are evaluated under BAAQMD's plan level criteria. PLACEWORKS 29 MARCH 30, 2017 A ^^� �ttL Loz OE Podm 06 i SMb0AA33VId ledomnW .Coslio jo ,(;i: a p jo s;iunl asiou aq; uo ;pasEq 'sasn Mau lEgua ;od asaq; uzo g pa ;Enllena aq lliM seasle anuisuas -asiou ;uaaefpE o; s;oEdun asioN •Easy ueld aq; unpins (s);uauudolanap pauo.zinua aq; jo suoutusnlli pule 'uouduosap :Pafosd ay; Isuouru2isap asn pixel pasodosd aq; uo pasEq aq lliM sisdlmm su •papinosd aq lliM sasn a ;is - jjo;u;m(pE uo sasn pasodosd aip 3o uor;esado arp urosj spEdwi uouesgin pue asiou uzsa; -Buol 3o uouenlEna UV •sa).MOS uoule;sodsues ; -uou �q sasn pixel ;uarudolanap pasodosd aTp moijpa ;ezaua$ ;uauiuonnua asiou ail; ui sa2ueclo agiosap oslz llyA sisXleue asiou ay;l• •algEOildde sE °sasn puel $uT;m;) Jo uoissanuoa Xq pajssaua24uaumoslnua asiou aq; ui sa mp aquosap osle lliM sis;CleuE asiou ;)U •saslea.iaui asiou anuElnuma o; sa ;nqu;uoo , puE�giri�is so ;uauruosinua asiou ;uaiquir aq; sasleasoui XpuEOgiu$is asiou pa;elas- pafo.xd }i auicusa;ap o; paZkJVLM aq lliM f4iuiain pafosd ail; ut rpmO.12,angElnum3 uzoij pue; Pa lwil atp 3o ;no- plmq ;E slanal asiou ;uaiguile o; sagurgD •;aa fosd a p ;noxp!m pule q;iM lle:'suogipuoa ;no -plmq llnj soj pule i2akC xxt snca sod ease Cpius alp so3 passassE aq lliM slanal asiON • ;uE;lnsuoa oillen s,:Pafoid Xq papinoid sE 's;uaur8as XeMpeos .iofECu ioj s;sEaasol otgeu aq; uo XjjAraq Xla.i N!m ;uauissassE asiou o3jles; aql •lapoW asioN aijesy Xtmtl$iH (VMH3) s,uouegsiunupV .Cee11124ll 1esapa3 aT $uisn pa:pnpuoa ag lliM Builapouz °asiou aijE.r; - aargnj pule $ugsixa arp fj4uenb oy •sMoo arWes; pa ;esaua2- ;oa[osd o; pa ;Elan Clisleurud aq lliM seduri asiou lEUOResado Iuzsa ; -$uo l ssadolanap aq; ro /pule �;i� aq; Xq papinosd sE uo>;euuojuc du; 3an.4 pue '2ugnzq `Xnu ;uauidmba Iminpailos se llaM se `sanbiuilaa; sisXlEue psepuns- kusnpui asn lliM sis (IEUE ;aedusi uouans ;suoa aqy sauinuae uogoruisuoo jo q ;8ual aq; uo pule sso ;daoas anuisuas -asiou ;uaorfpe ;e pa;ESaua$ uot4ugjn pule asiou jo apN!arun aqp uo pasEq aq lliMaouEaUO!S JO ianal_Jill •ueld pasodosd aq; jo uogonnsuoa q;WA pa;enosse:slanal uogesgin pule asiouuua;- ;sods jo a;euiusa ourrur mAwd E apinosd llw sisXlruE asiou aqy •;iojja snp soj papaau aq llyA s;uamasnsraru plan krinuauialddns so lEUOuippe. °u Imp paumssE si ;i °sngy uo Ilnuau=op glg uETd least' uogE ;s Cosliq aq; o;ui pa;ESodsooui aq lliM s;lnsas asaq; ' i -g jse3, ui pa;uaumaop , lsnoinasd uaaq aneq Ilion a ;isafosd usld pasodosd aq; jo C;nziain aq; ui suouipuoa asiou ;uaigiue �uusnca sy papnloui ass s;uauissasse pasEq -Vd3N oN •apoD ledotunw pule ';uauralg asioN `uet I jEiauaD XO-TD jo XI!D a p pule apoo 2uiplmg enzsoj7o jo a ;E ;S aq; 3o Eua;uo pue sp repue;s asiou aq; q;iM ;ua;sisuoa aq lliM sasXlmm pasEq-dagD alp ';uauissasse uouesgin pule asiou aq; so3 mid pasodosd aq; jo uoResado put uoi;ans;suoo a p gpiM pa;enossE s7pedmi lEgua;od a ;EnlEna o; SIS�IEiIE uouESgin pule asiou lanai- uirz$oid r aiEdasd llign q- 10Maaleld asiON •f bilod 2uiuueld asn purl algeoilddr pule sasn purl $uusnca o; anuEla.z weld alp 3o s;oledun lleuua ;od a ;EnlEna lliM s�lso�aoEld S1S09 ONV XUOM 1N9WGN9Wy NV1d OI'JI03dS AONII.EJ d0 A113 2u,uueld pue asn Puln 30 3d03S :V.l181HX3 NMO1N -MOQ / II' 3SVHd 1SH A08110 CITY OF GILROY GILROY HST PHASE II / DOWNTOWN SPECIFIC PLAN. AMENDMENT EXHIBIT A: SCOPE OF WORK AND COSTS Code, the City's land use compatibility criteria, and the State's interior noise standard of 45 dBA CNEL (for residential uses). Mitigation measures that reduce construction and operational noise impacts will be identified, as necessary. The results of these analyses will be summarized in the noise section of the EIR and pertinent analysis details will be provided in an Appendix. k. Population and Housing P1aceWorks will analyze the population, employment, and housing impacts that could result from the Plan. Analysis will consider population growth, job generation, and potential displacement of-existing persons or housing. The analysis will cover both direct and indirect impacts. L Public. Services and Recreation PlaceWorks will evaluate the potential impacts to fire protection and law enforcement services, as well as schools and parks and recreation facilities. rn. Transportation and Traffic Hexagon will evaluate potential transportation and traffic impacts. Hexagon will conduct technical analysis of the proposed Plan (based on the Preferred Alternative selected in Task D.7), in regard to transportation issues. The analysis will include the following tasks: • Identification of potential traffic impacts associated with the proposed development under the Plan, as well as appropriate measures that will mitigate impacts. The analysis will evaluate levels of service at approximately 25 intersections in or near Downtown Gilroy. • The evaluation of existing plus project traffic conditions, future traffic conditions, and future plus project traffic conditions. Forecasts for future conditions will come from the updated model. • Pedestrian, bicycle, and transit connectivity. • Alternative solutions to the location of parking for the HST station against existing and projected demand for parking by other uses. • Identification of potential project impacts and recommended improvements to off-set the project impacts and /or accommodate the project. Such improvements could include, but are not limited to, specific roadway improvements or modifications, such as street widenings, intersection improvements, traffic signal modifications, and others. PLACEWORKS 31 MARCH 30, 2017 ^ m ^ Rim- , CITY OF GILROY GILROY HST PHASE H / DOWNTOWN SPECIFIC PLAN 'AM- E.NDMENT EXHIBIT A: SLOPE OF WORK AND COSTS Hexagon will also provide the following items for use in the air quality, GHG, and noise sections of the EIR: 0 Average.Daily Trips associated with existing and proposed land uses in Plan Area, by land use type. O VMT associated with existing and proposed land uses in the Plan Area. 0 Reduction in trips or VMT from the future HSR. O Daily Segment Volumes for Existingand Plus Project scenarios for all segments. 0 Existing fleet mix on the segments. O Speed limits on the segments for existing and future timeframes. 0 Daytime /evening /nighttime splits on the segments for existing and future timeframes. n. Utilities and Service Systems PlaceWorks will evaluate potential impacts to water supply, wastewater, stormwater, and solid waste utilities. 4. Alternatives Evaluation PlaceWorks will evaluate up to three alternatives to the proposed Plan, including the CEQA- required No Project Alternative. PlaceWorks will work with City staff to develop alternatives that meet most of the project objectives while reducing identified' impacts. 5. Administrative Draft EIR PlaceWorks will prepare an Administrative Draft EIR ( ADEIR) and submit it to City staff for review and comment. The ADEIR will include graphics and tables prepared during the previous tasks. The ADEIR will contain the following chapters: 0 Executive Summary 0 Introduction 0 Project Description 0 Environmental Evaluation 0 Alternatives to the Proposed Plan 0 CEQA - Mandated Sections 0 Organizations and Persons Consulted PLACEWORKS 32 MARCH 30.2017"m " c� , '. CITY OF GILROY GILROY HST PHASE II / DOWNTOWN SPECIFIC PLAN AMENDMENT EXHIBIT A: SCOPE OF WORK AND COSTS PlaceWorks will submit the ADEIR to City staff electronically in Word and PDF format for City comment. 6. Screencheck Draft EIR This scope of work assumes that City staff will submit on consolidated and internally - consistent set of comments on the ADEIR. Based on comments received from City staff, PlaceWorks will revise the ADEIR and submit a Screencheck DEIR for review. We will submit the Screencheck DEIR as a single PDF. This scope of work includes 16 hours for revisions to the ADEIR, excluding time required to correct errors, inconsistencies, and formatting problems. A contract modification may be needed if comments on the ADEIR require more extensive edits. 7. Public Review Draft EIR Based on comments received from City staff, PlaceWorks will revise the Screencheck Draft EIR and prepare the Draft EIR for circulation and public review. This scope of work assumes that comments on the Screencheck Draft EIR will be minor and includes 4 hours of revisions. We will submit 25 hard copies and 25 CDs of the Draft EIR to City staff. 8. Notice of Completion and Notice of Availability PlaceWorks will prepare the Notice of Completion (NOC) and submit it to the State Clearinghouse along with the requisite number of hard copies and CDs, which will begin the legally- required 45 -day public review period. PlaceWorks will also prepare the Notice of Availability (NOA) to be submitted to the County Clerk. This scope of work assumes that the City will be responsible for mailing the NOA to interested parties and posting the NOA in public locations. 9. Final EIR Following the public review period, the PlaceWorks team will prepare an Administrative Draft Response to Comments. This scope of work assumes that City staff will forward all comments received within one working day of the end of the public review period, and that 32 hours of staff hours will be spent on responding to comments. If additional time is needed due to. an unforeseen volume of comments, a contract modification will be needed to cover additional labor costs. PlaceWorks will incorporate the Administrative Response to Comments in to the Administrative Final EIR document. This will include both the Response to Comments and additional analysis or revisions to the Draft EIR as necessary. PlaceWorks will submit the.Administrative Final EIR to City staff electronically in Word and PDF format for City PLACIEWORKS 33 MARCH 30, 201 7A^^ 5 CITY OF GILROY GILROY H'ST PHASE II / DOWNTOWN SPECIFIC PLAN AMENDMENT EXHIBIT A: SCOPE OF WOR -K AND C'OS'TS comment. We will incorporate one consolidated set of comments to create the Screencheck Final EIR, which will be submitted as a single PDF to the City. Based on comments received from City staff, PlaceWorks will revise the Screencheck Final EIR and prepare the Final EIR. This scope of work assumes that comments on the Screencheck Final EIR will be minor and includes 4 hours of revisions. We will submit 25 hard copies and 25 CDs of the Final EIR to City staff. 10. Mitigation Monitoring and Reporting Program Working closely with City staff, PlaceWorks will prepare a Mitigation Monitoring and Reporting Program (MMRP), to ensure that procedures are put in place so that the EIR mitigation measures are carried out in an appropriate, timely, and verifiable manner. The MMRP will be submitted as an administrative draft and screencheck draft document to the City and revised for publication with the Final EIR. We will provide the draft and final MMRP electronically. Task F Deliverables: a) NOP b) Scoping Meeting c) Draft EIR (PDF, 25 hard copies and 25 CDs) d) NOA and NOC e) Final EIR (PDF, 2S hard copies and 25 CDs) f) MMRP Task G. Public Review and Council Acceptance 1. Planning Commission Hearing PlaceWorks will attend one Planning Commission hearing to present the Draft Downtown Gilroy Specific Plan Amendment and EIR and other associated amendments. This scope of work assumes that at the hearing the Planning Commission will recommend adoption of the Downtown Gilroy Specific Plan Amendment, General Plan amendments, and zoning amendments, and certification of the EIR to the City Council. 2. City Council Acceptance PlaceWorks will attend one City Council hearing to present the Draft Downtown Gilroy Spec Plan Amendment, General Plan and zoning amendments, and Final EIR to the City Council for consideration. PLACEWORKS 34 MARCH 30. 2017 A PRE— 5 CITY OF GILROY G I L R O Y H S T P H A S E 1 1 / D O W N T O W N S P E C I F I C P L A N AMENDMENT EXHIBIT A: SCOPE OF WORK AND COSTS 3. Final Downtown Gilroy Specific Plan Amendment PlaceWorks will prepare the final Downtown Gilroy Specific Plan Amendment and other associated amendments. The final Plan will include any changes requested by the Planning Commission and City Council during the adoption process. We will provide the City with 20 hard copies of the final Plan (if changes occur to this document based on the adoption process). Task G Deliverables: a) Planning Commission Hearing b) City Council Hearing c) Final Specific Plan (PDF and 20 printed copies) d) Web postings e) All final editable files Task X. Comparative Assessment 1 Comparative Assessment Memorandum: Environmental and Land Use Assessment The PlaceWorks team will prepare a Comparative Assessment Memorandum that examines key issues at a high level to compare CHSRA's alignment alternatives: (1) a HSR station and aerial alignment through Downtown: (2) a HSR station and embankment /modified at- grad�_alignment through Downtown: and (3) a HSR station and embankment/ modified at -grade alignment through East Gilroy The purposes e of this resort is to provide the City Council and the public high -level assessments and findings on a range of issues related to the impacts of a HSR station and alignment through Downtown compared to a HSR station and alignment through East Gilroy, both limited to the areas within Gilroy's Sphere of Influence. It will also include the effects of the proposed station and the maintenance facility proposed south of either station location The Comparative Assessment Memorandum will build upon the Gilrov High -Sneed Train Station Visioning Project's 2012 Vision Report and the Alternatives Analysis Report for the Downtown alignment completed in Task C. The PlaceWorks team will use project vicinity maps provided by the City and /or CHSRA that show the study limits for each horizontal and /or vertical alignment option. Preparation of the memorandum will utilize readily- available data from primarilv GIS data. Prior to a Public Review Draft, PlaceWorks will prepare an Administrative Draft for internal review. The City will provide one set of consolidated comments for the Administrative Draft. PLACEWORKS 35 MARCH 30. 2017""^r.,r� G I L R O Y HST PHASE 11 / DOWNTOWN EXHIBIT A: SCOPE OF C I T Y OF G I L R O Y S P E C I F I C P L A N A M E N D M E N T WORK AND COSTS The Comparative Assessment Memorandum will rate the impacts on a high to low range of the potential for impacts explaining the differences in alternatives on the following issues: ■ Air Quality. Possible effects on local and overall health. • Agricultural Resources. The direct effect on agricultural uses and indirect effects on adjacent and nearbX uses. • Biological Resources. Possible substantial effects on habitats. wetlands or wildlife corridors. • Cultural Resources. Possible effects on historical or archaeological resources. ■ Hydrology. Relationship to floodplain and effect on drainage patterns. ■ Land Use. Uses displaced or otherwise impacted. ■ Noise and Vibration. Effect on nearbv uses. ■ Public Services Effect on fire and police services and ability of those services to adeauatelg serve the station. • Transportation Effect on street network crossings and their effects on nearby development. • Utilities. Effect on existing utility systems. and need for significant extension of those servic • Visual /Aesthetic. The visual effect of rail alignments. • Growth. Effect of station location to induce new development. z Preparation of Project Vicinity/ Alignment Drawings PlaceWorks will use drawings provided by the City and /or CHSRA to prepare the drawings for the comparative assessment's purposes. PlaceWorks will also use snapshots of CHSRA's alignment drawings and incorporate them into the assessments. omnarative Assessment Memorandum: Economics Assessment BAE will prepare at comparative assessment of the potential business impacts associated with construction and operation of the High -Speed Rail project involving each of three potential right -of -way (ROW) alignments: the aerial and modified -at -grade alignments through Downtown and the modified -at -grade alignment through East Gilroy. A. Identify Affected Properties and Businesses To identify affected properties and businesses in each of the three ROW alternative areas BAE will utilize a database to be compiled by PlaceWorks Using this information as a guide. BAE staff will conduct a windshield and PLACEWORKS 36 MARCH 30.2017" " "rerc2 , 3 CITY OF GILROY GILROY HST PHASE II / DOWNTOWN SPECIFIC PLAN A M E N D M E N T EXHIBIT A: SCOPE OF WORK AND COSTS walking survey of the three ROW areas to observe existing conditions and gauge business activity levels. B. Identify• Construction Period Impacts Rased on information to be provided by the Cif and /or PlaceWorks regarding project design and construction timing and footprint of the affected area in each ROW alternative. BAE will identify the types of economic impacts that would be expected during, the construction period, in each of the three ROW scenarios. For each ROW alternative. BAE will assign a ranking. either low. medium or high to indicate the potential loss of existing business activity due to closure of existing businesses as a result of physical impact, . These ranking will be a function of the amount of existing business activity in the corridor, as observed in Task 2.A. and the amount of business disruption that would be anticipated during, the construction period including _phvT si cal displacement of businesses due to construction period activities BAE will also assign a ranking of low medium or high to each ROW scenario in regard to disruption of existing businesses that would be expected to continue to operate, albeit at a reduced level, as a result of construction period impacts, as indicated by any information available, to be furnished by Place Works. C. Identify Long -Term /Permanent Impacts Based on information to be provided b; the City and /or Place Works regarding proiect design and construction timing. BAE will assign each ROW scenario a ranking of low. medium. or high, in regard to the magnitude of ongoing impacts on existing businesses that could be expected after completion of the USE project. such as ongoing impairment of businesses due to lack of access, as a result of the completed HSR project. In addition to these potentially adverse impacts. BAE will also qualitatively address potential positive and negative impacts on businesses as a result of the operation of the HSR in each of the three ROW scenarios. such as potential impacts on Downtown if HSR uses the East Gilroy alignment. potential positive impacts based on the new activity that would be generated in the HSR station area, business loss from direct and indirect property takes in Downtown and East Gilroy, and so forth. BAE will PLACEWORKS 37 MARCH 30. 2017 ^ ^PRii: -r, ' GILROY HST PHASE II / DOWNTOWN EXHIBIT A: SCOPE OF CITY OF GILROY SPECIFIC PLAN AMENDMENT WORK AND COSTS also develop a low to high ranking scheme for these tapes of ongoing. post - construction impacts. D. Prepare Draft and Final Memos BAE will nreoare a draft memo to nresent the research. analysis. and findin from the preceding tasks. The memo will include easy -to- understand. comparative summary ranking tables and narrative text. organized to rp ovide the City of Gilroy with a comparative assessment of the impacts from the three ROW alternatives. BAE will submit the draft memo in electronic (Adobe .PDF) format. BAE staff will be available to discuss the draft memo with Citv and PlaceWorks staff and answer any questions. Upon receipt ofof a�fngle. consolidated set of City comments on the draft memo. BAE will prepare a final memo and submit it in electronic form for the Citv's use. Task X Deliverables: a) Administrative Draft of Comparative Assessment Memoranda (PDF) b) Public Review Draft of Comparative Assessment Memoranda (PDF) Optional Expense: Cultural Resources Records Search If readily- available data on Gilroy's cultural resources is unavailable. and _ifdesired by the City PlaceWorks will order a cultural resources records search to complete the cultural resources assessment for the Environmental and Land Use Assessment The records search would aide in obtaining supplemental information about Old Gilroy. Optional Task 1: Preparation of Street Improvement Graphics If desired PlaceWorks will prepare up to sir aerial -view drawings of proposed street improvements along the alignments based on CHSRA's drawings. Optional Task 2: City Council Presentation If reauested. a PlaceWorks representative will attend a Citv Council Hearing to Dresent the Comparative Assessment Memorandum and be available to answer any questions for a fixed fee of 51.400. If requested. a BAE representative will be available to present the economics assessment at a fixed fee of S2.500. The costs include the cost for a single meeting including npeparation travel and meeting attendance PlaceWorks and BAE representatives can attend additional meetings for the same per meeting cost. PLACEWORKS 38 MARCH 30.2017 ""rtr ;b 2, 2916 CITY OF GILROY G I L R O Y H S T P H A S E 11 / DOWNTOWN S P E C I F I C P L A N AMENDMENT EXHIBIT A: SCOPE OF WORK AND COSTS Task X Assumptions: • The PlaceWorks team cannot proceed with the initiation of Task X until receiving project vicinity maps provided by the City that show the stud- limits for each horizontal and /or vertical alignment option. • The 04 will provide construction timing information of the affected area in each ROW alternative. • The City will provide information for the Utilities and Public Services sections to be incorporated by PlaceWorks into the Environmental and Land Use Assessment Memorandum. • Preparation of the memorandum will utilize readily - available data from the web. GIS. the City, the County, and other pertinent information. • Prior to a Public Review Draft. PlaceWorks will prepare an Administrative Draft for internal review, • The City will provide one set of consolidated comments for the Administrative Draft. II. SCHEDULE, PRODUCTS, AND MEETINGS PlaceWorks assumes a project duration of 28 months, from April 2015 to July 2017. For products and deliverables, please refer to the deliverables listed under each task. This scope includes a total of 25 meetings (1 CHSRA coordination,1 kick -off, 5 TAC, 5 CAC, 4 Community Meetings, 3 meetings with Hispanic leaders or organizations, a series of stakeholder interviews, 3 Planning Commission and City Council Study Sessions, 2 public hearings), 4 in- person meetings with City staff, and up to 60 bi- weekly check -in conference calls that occur throughout the project. BAE is scoped to attend up to 5 meetings, and Hexagon is scoped to attend up to 3 meetings. Task X assumes a project duration of approximately three weeks, with a submittal of the Administrative Draft of Comparative Assessment Memoranda deliverables by April 21. 2017, to be presented to the Gilrov City Council on May 15. 2017, III. COSTS The total cost for services provided by PlaceWorks is based on the following time -and- materials, cost not to exceed amounts: • Finalize Phase l: $ 30,000 PLACEWORKS 39 MARCH 30, 2017 A ^� , I C I T Y OF G I L R O Y G I L R O Y H S T P H A S E 1 1 / D O W N T O W N S P E C I F I C P L A N A M E N D M E N T EXHIBIT A: SCOPE OF WORK AND COSTS • Phase II: $568,989 • EIR:$185,121 Please refer to Tables 2A and 2B for detailed cost information. Additional cost for proposed Contract Modification 1: $21.014 (not including, optional tasks and expense) A. Assumptions This scope of work and cost estimate assumes that: • Billing rates for this project are guaranteed through December 2017. Billing rates would be subject to an increase of up to 6 percent on January 2018, and in each subsequent year thereafter. A budget increase would be necessary to cover costs incurred after January 2018. • PlaceWorks will send an invoice for work completed each month. The invoice will show hours worked by labor category, billing rate, and total by labor category plus subconsultants and reimbursable expenses, as well as remaining balance by task. Special invoicing requirements may necessitate an additional fee. • Our cost estimate includes the meetings shown in Section Il. Bruce Brubaker will attend all project meetings, public hearings, and other public meetings. Additional meetings would be billed on a time- and - materials basis. In addition to the number of meetings identified in Section II, subconsultant team members could also attend additional meetings or hearings for an additional cost based on time and materials. • City staff will act as a clearinghouse for comments on all administrative draft documents, and will provide P1aceWorks with a single, internally reconciled set of comments on each administrative draft. • There will be a single round of intensive review and revision to each administrative draft product prior to the screencheck draft, unless additional reviews are needed to correct errors, inconsistencies, omissions and /or formatting problems. If City staff feels that a second administrative draft is needed, a contract amendment allowing additional work will be necessary. • Revisions to screencheck drafts will focus on typographical errors, formatting and other minor edits. Such revisions will not include major content changes. • Multiple changes from City about how to proceed will require a contract amendment to allow completion of the additional work. P L A C E W 0 R K S 40 MARCH 30.2017 ARiL- CITY OF G'ILROY GILROY HST PHASE II / DOWNTOWN SPECIFIC PLAN AMENDMENT EXHIBIT A: SCOPE OF WORK AND COSTS PlaceWorks will use ArcGIS version 10.1- compatible shapefiles and /or geodatabases from City of Gilroy for the development of the project's base map and subsequent thematic maps. All files delivered.by City of Gilroy, including utilities information in GIS or CAD format, are assumed to be current; spatially accurate and aligned with one another, and referenced to a common coordinate system appropriate for the area. Each shapefile will arrive with the appropriate coordinate system definitions (i.e. .PRJ files); likewise, the coordinate system of geodatabases, if applicable, will contain proper coordinate system definitions. This scope assumes that City of Gilroy's existing GIS information, including attribute data, are essentially complete and that any needed adjustments by PlaceWorks will be minor. A maximum of 4 hours will be allotted for data quality control procedures. Additionally, PlaceWorks will expect metadata documentation for each shapefile and /or geodatabase submitted for this project including, but not limited to, data author and description, data creation date, attribute field definitions, and frequency of data updates. ❑ PlaceWorks will use Microsoft Word and /or Adobe InDesign for page layout of reports, plans and similar documents. Additional software such as Adobe Illustrator, Adobe Photoshop, ArcGIS and AutoCAD will be used to create illustrations, maps, diagrams and other graphics. ❑ All products will be submitted to City of Gilroy in electronic (PDF) format, except for printed copies that are specifically identified in Section I above. This is an allowance only, based on the numbers of products and copies shown in Section 1. If this allowance is exceeded, additional printing costs will be billed at PlaceWorks' actual cost. ❑ Upon completion of Task G.3, PlaceWorks will provide a CD containing all final and editable files, as well as GIS data produced as part of the project. ❑ City of Gilroy staff will be responsible for meeting logistics, including schedule co- ordination, printing notices, mailing costs, room reservations, and refreshments. PlaceWorks will provide meeting materials. PlaceWorks and City staff will work together for room set -up and take down. ❑ PlaceWorks will provide up to 2 facilitators for each community meeting. Additional facilitators will be drawn from City of Gilroy staff or a local organization who will assist with Spanish language facilitation. PlaceWorks will provide training for facilitators immediately before each community meeting. ❑ PlaceWorks will be responsible for designing notices for public meetings and will provide City of Gilroy with an electronic version of the workshop flier for printing PLACEWORKS 41 MARCH 30. 2017 A ^� Ri�- , '. GILROY HST PHASE II / DOWNTOWN EXHIBIT A: SCOPE OF CITY OF GI,LROY SPECIFIC PLAN AMENDMENT WORK AND COSTS and mailing — cost of printing and mailing to be borne by City. PlaceWorks will provide up to 20 printed copies of fliers per community meeting to the City. PLACEWORKS 42 MARCH 30.2017 ^ ^^T,— -2� The Place Works Team EXHIBIT 8: Downtown Gilroy Station Area Plan - Comparative Assessment Budget Cost Table COST PROPOSAL PLACEWORKS P AC fW:r1 RYS �- - SUern NS41LT AN15 - WP/ I NOACK BRUBAKER MAZUR CHANG GARCIA DEOKULE GRAPHICS CLERICAL BAE Associate Senior 5% Principal Principal Associate Associate Associate Planner/ IS Place Works Place Works 2% Place Works Subconsultant Subconsultant Total Task Hourly Rate: $215 $180 $160 $135 $135 $90 $90 $100 Hours Office Expenses Total Service Area Markup Total Budget 1 Comparative Assessment Memorandum: Environmental and Land Use Assessment 6 4 18 16 14 2 2 62 $165 $8,405 $0 $0 $0 $8,405 2 Preparation of Project Vicinity /Alignment Drawings 2 2 5 9 $21 $1,061 $0 $0 $0 $1,061 3 Comparative Assessment Memorandum: Economics Assessment 2 4 6 $18 $918 $10,010 $501 $10,511 $11,429 L _ Task X. Subtotal 6 6 2 24 16 19 2 2 77 $204 $10,384 $10,010 $501 $10,511 $20,894 Labor Dolan Total $1,290 $1,030 $320 $3,240 $2160 $1710 $180 $200 5104 $9323 $10010 $501 $10511 $20894_I 24 A—1 BAE ReimburseableTravel Expenses $120 EKPENSRTOTAL $120 :GRAND TOTAI • • r EXPENSES Optional Expense: 0118uM Resources Records Search S700 Optional Task 1: Preparation of Street Improvement Graphics $2,400 Optional Task 2: City Council Presentation $3,900 PLACEWORKS CERTIFICATE OF LIABILITY INSURANCE 070=6 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS c&rMcAtE Dogs NOT AFFiRmATNELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATEHO.L.DER. IMPORTANT,. If the caftilIcift holder Is an ADDITIONAL INSURED, the-pollcy(l* must be ohdorseIL It SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies I a may require an endorsement, A statement on this cerWicale does not confer rights to the certificate holder In Hou of such endorsement(4 Risit0viremServilm 11*1 Von Kerman Avenue, Suits 1100 (949► 3995800; Uoense #=153 CONT C T MAW FAX WIP".4; No): A Irvine, CA 92814 Attn: Newpwftom.CeM;Wquest@rnarsh.mmIF: 212-948-4323 98OW-01-01-116-IT G10"rMGM . MAIC 0 INSURER A., Crum FO raw Specialty insurance Co 44520 - INSURED Pla cewo rks INSURER 0: Travelers Property Casually Ompany Of America 25674 $ 5,000.000 Dba: The Planning center INISURERC: INSURER D.: Design Canmunity & Enviornment 3 MacArthur Piece, Suite 1100 PR FS MaM., Santa Ana, CA 92.707 VA"M �F X V&qRUFMR 0-f%1=0Ae_'CQ 9!=EMCIr1AT=NIMRIWW- LU5-W1Iz1zMF-1Z ICENFUSIUM Numtsir-PLIG THIS IS TOCERTIFY THAT THE POLICIES OFINSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT MT14 RESPECT TO WHICH THIS NOTWITHSTANDING -ANY ISSUED OR MAY - PERTAIN, THE I INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, CERTIFICATE MAY BE EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR L _TYPE_ OF INSURANCE ADDLSU POUCYNWBM POLICY'EFF. 1NM4)D1YYVY1 I LIMITS A X_ C=§WRCALd=zRALLllAsWW _X X EPKI13418 07101/2016 07I01120117 EACH OCCURRENCE $ 5,000.000 CLAIMS-MADE OCCUR PR FS MaM., S 50,OM X BI & PD Dad. $5AOO MED EXP (Any one P'SM(m) 3 5'00 PERSONAL &'A(W INJURY S 51000.000 GENI. AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 5,000,000 ❑ PRO­ -1 'K POLICY E JECT F LOC PRODUCTS - COMPIOP AGG $ 5'0W000 cardractme Pollution 5,000.000 I &HIER: B -AUTOMOBILE UABUJW X X BA7076106CAG 07M112016 0710112017 Fa maiRID SINGLE LIMIT ( $ BODILY INJURY (Per person) $ ANY AUTO BODILY INJURY (Per w4dwl) S ALL OWNED SCHEDULED AUTOS NON -OWNED HIRED AUTOS AUTOS PROPERTY Y DAMAGE Iper Acculw0t) $ CompCkIll Deductibles $ $1,000 uneF&LLA'LjAe X. 06C - UR - CUP7E376167 TIL16 001/2016 07/01IM17 EACH OCCURRENCE S'_ 4,000,000 AGGREGATE S 4,000,000 X EXCESS UAB CLAIMS-MADE DIED I RETENInow t) _ _. s — _ -_ - 8 WORKERSCOMPOISATION Alp @M� LIABILITY 'Vim ANY PROPRM'TOPJPARTNERMXECUrNE r-.-I OFFICERA103,1BER EXCLUDED? Pkaft" to I"Q MIA U87E37616716 07 /2016 070112D17 x I PER STATUTE 'ERTI!_ — E.L. EACH ACCIDENT. s 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 11000,000 E.L.DISEASE - POLICY LIMIT. S WAD dw 990pMoN 1; oprutuow below A Effm & Wisslans-Claims Made 07101/2016 0710112017 Each C!"Aggregale 5,000,000 Reim Dates See 2nd Page DEscRvndg OF-OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Addftml Pem-arks schedule, may be allmched If mOM $POO Is nWkod) Re: Job #1036, Q1n;y HIM Speed Train Visiming Pr*d The City of GUM, ofters, represerilallives, agents, and employees are Included as addlibnal Insured where required by written contract with resped tD General and Auto Liability. This Insurara Is primary and non- conlrb" over any existing Insurance and limited to liability arising out of the operaftris of the named Insured and whom required by written contract with respect to General Liability. Waiver of submga0m is applicable where reciulred by written contract with respect to General and Auto Liability. I.;r.K 111-1%;^ 1 r nULJJr_K The City of Gilroy SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Attu: Pick Smelser, C4 Engineer THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 7361 Rosanna St. ACCORDANCE WITH THE POLICY PROVISIONS. Groy, CA 95020 AUTHORIZED REPRESENTATIVE WIN -1 Risk Ilk hour nnee SeMen John Gesef 6 1988404 ACORD CORPORATION. All lights !*served. ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Additional Persons) Or - O anizMon Location And Description Of Completed City of Gilroy #1036 GJob ilroy High Speed Train Visioning Project 1hiftmMbnreqUited to com lets this Schedule, if not ,shownabom will be shown in the Declarations. A. Section III — Who Is An Insured within the Common ProyWons is amended to include as an insured the person(s) or organization(s) shown In the Schedule, but only with respect to IWIlty for °bodily Injury° or 'Property damage' caused, in whole or In part, by your worts` at the location designated and described In the schedule of this endorsement performed for VW additional insured and included in the. products- completed operations hazard". EN0320-0211 Page 1 of 1 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. PRIMARY AND NON- CONTRIBUTORY ADDITIONAL, INSURED WITH WAIVER OF SUPROGATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART CONTRACTORS POLLUTION LIABILITY COVERAGE PART ERRORS AND OMISSIONS LIABILITY COVERAGE PART THIRD PARTY POLLUTION LIABILITY COVERAGE PART SCHEDULE Name of Additional Insured Person(s) or O antratlon s The City of Gilroy 9351 Rosanna Street Gilroy, CA 95020 A. SECTION III — wH0 IS AN INSURED within the Common Provisions is amended to Include as an additional Insured the person(s) or organizations) indicated in the Schedule shown above, but solely with respect to °claims" caused In whole or in part, by "your work" for that person or organization performed by you, or by those acting on your behalf. This insurance shall be primary and non- contributory, but only in the event of a naned Insured's sole negligence. B. We waive any right of recovery we may have against the person(s) or organizations) Indicated In the Schedule shown above because of payments we make for'damagee arising out of °your work' performed under a designated project or contract with that person(s) or organization(s). C. This Endorsement does not reinstate or Increase the Umits of Insurance applicable to any °claim' to which the coverage afforded by this Endorsement applies. ALL OTHER TERMS AND CONDITIONS OF THE POLICY REMAIN UNCHANGED. EN0118 -0211 Page 1 of 1 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, - IESS EE OR CONTRACTORS This endorsement modifies Insurance provided unda the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART CONTRACTORS POLLUTION LIABILITY COVERAGE PART SCHEDULE Name e Of Additional Insured Person(s) or Organizatlon(s) The City of Gilroy 7351 Rosanna St. Gilroy, CA 95020 A SECTION III — WHO IS AN INSURED within - the Common Provisions Is amended to Include as an, additional Insured the person(s) or organizations) indicated In the Schedule shown above, but only with respect to ** work" k-fdr that Irlitired whidh hio-erfomid y liability caused, In whole or in part, by 'your wo b you or by those acting on your behalf. ALL OTHER TERMS AND CONDITIONS OF THE POLICY REMAIN UNCHANGED. M EN0III-0211 Page I of I R.1 I �I N I� THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY: ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART CONTRACTORS POLLUTION LIABILITY COVERAGE PART ERRORS AND OMISSIONS LIABILITY COVERAGE PART THIRD PARTY POLLUTION LIABILITY COVERAGE PART Name Of Additional City of Gilroy 7351 Rona Street Gilroy, CA 95020 or SCHEDULE SECTION 10 — WHO IS AN INSURED within the Common Provisions Is amended to include as an additional Insured the persons) or organization(s) Indicated. in the ,Schedule shown above,.,biA solely with respect to "claims° caused, in whole or in part, by *your work' or out of premises owried'by or rented to you. EN0112 -0211 ALL OTHER TERMS AND CONDITIONS OF THE POLICY REMAIN UNCHANGED. Page 1 of 1