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HomeMy WebLinkAboutState of California - California Violence Intervention & Prevention (CalVIP) Grant (2018)LINDA M. PENNER Chair KATHLEEN T. HOWARD Executive Director STATE OF CALIFORNIA BOARD OF STATE AND COMMUNITY CORRECTIONS 2590 VENTURE OAKS WAY, SUITE 200 SACRAMENTO CA 95833 9 I43.445.5073 BSCC.CA.GOV December 19, 2018 Gabriel Gonzalez, City Administrator City of Gilroy 7351 Rosanna Street Gilroy, CA 95020 Subject: CaIVIP Grant Agreement # BSCC 831-18 Dear Mr. Gonzalez: � t EDMUND G. BROWN, JR. Governor V- JAN 14 2019 By_ --------------- Enclosed is a copy of the fully executed contract between City of Gilroy and the Board of State and Community Corrections (BSCC) for funds awarded through the California Violence Intervention & Prevention (CaIVIP) Grant. This document should be kept in your official project file. Please refer to Exhibit A, Scope of Work (page 2) in the Grant Agreement for reporting requirements and Exhibit B, Budget Detail and Payment Provisions (page 1 and 2) for grant funding reimbursement dates. Your project's invoices are available on our website at http://www.bscc.ca.gov/s cppgrantinvoicinq.php. If you have technical questions or require assistance, you may contact Colleen Curtin, Field Representative, at (916) 445-8066 or colleen. curtin(cDbscc.ca.gov. The BSCC looks forward to our partnership to ensure the successful administration of your CaIVIP Grant. Sincerely, MARY JCL Deputy Director Corrections Planning and Programs Division Enclosure cc (letter only): Jimmy Forbis, Financial Director Kurt Svardal, Project Director STATE OF CALIFORNIA STANDARD AGREEMENT STD 213 (Rev 06/03) AGREEMENT NUMBER BSCC 831-18 REGISTRATION NUMBER 1. This Agreement is entered into between the State Agency and the Contractor named below: STATE AGENCY'S NAME BOARD OF STATE AND COMMUNITY CORRECTIONS CONTRACTOR'S NAME City of Gilroy 2. The term of this Agreement is: September 1, 2018 through December 15, 2020 3. The maximum amount of this $ 500,000.00 f Agreement is: Five hundred thousand and zero cents 4. The parties agree to comply with the terms and conditions of the following exhibits and attachments which are by this reference made a part of the Agreement. Exhibit A: Scope of Work 4 pages Exhibit B: Budget Detail and Payment Provisions 4 pages Exhibit C: General Terms and Conditions (04/2017) 4 pages Exhibit D: Special Terms and Conditions 5 pages Attachment 1: CaIVIP Request for Proposals* Attachment 2: 18-19 CaIVIP City of Gilroy Proposal 33 pages Appendix A: CaIVIP Executive Steering Committee 1 page Appendix B: Criteria for Non -Governmental Organizations Receiving CaIVIP Funds 2 pages * This item is incorporated by reference and can be accessed at: htto://www.bscc.ca.00v/s bscccalvio.oho IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto. CONTRACTOR CONTRACTOR'S NAME (if other than an individual, state whether a corporation, partnership, etc.) City of Gilroy BY (Author] ed ignatur DATE SIGNED (D P not type) PRINTED NAME AND TITLE OF PERSON SIGNING Gabriel Gonzalez, City Administrator ADDRESS 7351 Rosanna Street Gilroy CA 95020 STATE OF CALIFORNIA AGENCY NAME BOARD OF STATE AND COMMUNITY CORRECTIONS BY (Authorized Signature) DATE SIGNED (Do not type) dL PRINTED NAME AND r-ITL4 OF PERSON SIGNING MARY JOLLS, Deputy Director ADDRESS 2590 Venture Oaks Way, Suite 200, Sacramento CA 95833 California Department of General Services Use Only ®Exempt per: SCM 1, 4.06 City of Gilroy BSCC 831-18 Page 1 of 4 EXHIBIT A Scope of Work 1. Grant Agreement — California Violence Intervention & Prevention (CaIVIP) Grant This Grant Agreement is between the State of California, Board of State and Community Corrections (hereafter referred to as the BSCC) and City of Gilroy (hereafter referred to as Grantee or Contractor). 2. Project Summary and Administration A. The City of Gilroy and the Gilroy Police Department will have a South County Youth Task Force, made of city, county, community -based and youth and adult community leaders working together to carry out Project Transformation and Hope, Resiliency, Integrity, Voice & Engage (THRIVE). THRIVE encompasses five violence prevention strategies that will address underlying causes of violence in the Gilroy community, including improving and expanding community building and violence prevention efforts, increasing assessible safe places and afterschool programs for children, moving community and police relations toward a restorative justice model and increasing street outreach and intervention. THRIVE will achieve a connected and civically engaged community by creating accessible, safe spaces that address persistent inequities in identified areas of need. The target populations are youth, young -adults, re-entering adults and families in hot -spot neighborhoods. B. Grantee agrees to administer the project in accordance with Attachment 1: CaIVIP Request for Proposals (incorporated by reference) and Attachment 2: 18-19 CaIVIP City of Gilroy Proposal, which is attached and hereto and made part of this agreement. 3. Project Officials A. The BSCC's Executive Director or designee shall be the BSCC's representative for administration of the Grant Agreement and shall have authority to make determinations relating to any controversies that may arise under or regarding the interpretation, performance, or payment for work performed under this Grant Agreement. B. The Grantee's project officials shall be those identified as follows: Authorized Officer with legal authority to sign: Name: Gabriel Gonzalez Title: City Administrator Address: 7351 Rosanna Street Gilroy CA 95020 Phone: (408) 846-0203 Email: gabe.gonzalez@cityofgilroy.com Designated Financial Officer authorized to receive warrants: Name: Jimmy Forbis Title: Financial Director Address: 7351 Rosanna Street Gilroy CA 95020 City of Gilroy BSCC 831-18 Page 2 of 4 EXHIBIT A Scope of Work Phone: (408) 846-0420 Email: Jimmy.Forbis@ci.gilroy.ca.gov Project Director authorized to administer the project: Name: Kurt Svardal Title: Project Director Address: 7301 Hanna Street Gilroy CA 95020 Phone: (408)846-0322 Email: Kurt.Svardal@ci.gilroy.ca.us C. Either party may change its project representatives upon written notice to the other pa rty. D. By signing this Grant Agreement, the Authorized Officer listed above warrants that he or she has full legal authority to bind the entity for which he or she signs. 4. Data Collection Grantees will be required to comply with all data collection and reporting requirements as described in Attachment 1: CaIVIP Request for Proposals and Attachment 2: 18-19 CaIVIP City of Gilroy Proposal. 5. Reporting Requirements Grantee will submit quarterly progress reports in a format prescribed by the BSCC. These reports, which will describe progress made on program objectives and include required data, shall be submitted according to the following schedule: A. Progress Report Periods 1) September 1, 2018 to December 31, 2018 2) January 1, 2019 to March 31, 2019 3) April 1, 2019 to June 30, 2019 4) July 1, 2019 to September 30, 2019 5) October 1, 2019 to December 31, 2019 6) January 1, 2020 to March 31, 2020 7) April 1, 2020 to June 30, 2020 8) July 1, 2020 to August 31, 2020 B. Evaluation Documents 1) Local Evaluation Plan 2) Final Local Evaluation Report C. Other Due no later than: February 15, 2019 May 15, 2019 August 15, 2019 November 15, 2019 February 14, 2020 May 15, 2020 August 14, 2020 October 15, 2020 Due no later than: December 14, 2018 December 15, 2020 City of Gilroy BSCC 831-18 Page 3 of 4 EXHIBIT A Scope of Work Grantees shall submit all other reports and data as required by the BSCC. 6. Project Records A. The Grantee shall establish an official file for the project. The file shall contain adequate documentation of all actions taken with respect to the project, including copies of this Grant Agreement, approved program/budget modifications, financial records and required reports. B. The Grantee shall establish separate accounting records and maintain documents and other evidence sufficient to properly reflect the amount, receipt, and disposition of all project funds, including grant funds and any matching funds by the Grantee and the total cost of the project. Source documentation includes copies of all awards, applications, approved modifications, financial records and narrative reports. C. Personnel and payroll records shall include the time and attendance reports for all individuals reimbursed under the grant, whether they are employed full-time or part- time. Time and effort reports are also required for all subcontractors and consultants. D. The grantee shall maintain documentation of donated goods and/or services, including the basis for valuation. E. Grantee agrees to protect records adequately from fire or other damage. When records are stored away from the Grantee's principal office, a written index of the location of records stored must be on hand and ready access must be assured. F. All Grantee records relevant to the project must be preserved a minimum of three (3) years after closeout of the grant project and shall be subject at all reasonable times to inspection, examination, monitoring, copying, excerpting, transcribing, and auditing by the BSCC or designees. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the three- year period, the records must be retained until the completion of the action and resolution of all issues which arise from it or until the end of the regular three-year period, whichever is later. 7. Conflict of Interest A. Existing law prohibits any grantee, subgrantee, partner or like party who participated on the CaIVIP Executive Steering Committee (see Appendix A) from receiving funds from the CaIVIP grants awarded under this RFP. Applicants who are awarded grants under this RFP are responsible for reviewing the CaIVIP ESC membership roster (see Appendix A) and ensuring that no grant dollars are passed through to any entity represented by the members of the CaIVIP ESC. City of Gilroy BSCC 831-18 Page 4 of 4 EXHIBIT A Scope of Work B. In cases of an actual conflict of interest with an ESC member, the Board may revoke the grant award and legal consequences could exist for the parties involved, including, but not limited to, repayment of the grant award. City of Gilroy BSCC 831-18 Page 1 of 4 EXHIBIT B Budget Detail and Payment Provisions 1. Invoicing and Payments A. Grantee shall be paid quarterly in arrears by submitting an invoice (Form 201) to the BSCC that outlines actual expenditures claimed for the invoicing period Quarterly Invoice Periods: 1) September 1, 2018 to December 31, 2018 2) January 1, 2019 to March 31, 2019 3) April 1, 2019 to June 30, 2019 4) July 1, 2019 to September 30, 2019 5) October 1, 2019 to December 31, 2019 6) January 1, 2020 to March 31, 2020 7) April 1, 2020 to June 30, 2020 8) July 1, 2020 to August 31, 2020 9) September 1, 2020 to December 15, 2020* Due No Later Than: February 15, 2019 May 15, 2019 August 15, 2019 November 15, 2019 February 14, 2020 May 15, 2020 August 14, 2020 October 15, 2020 January 29, 2021 *Note: Only expenditures associated with completion of the Final Local Evaluation Report may be included on this last invoice. B. All project expenditures (excluding costs associated with the completion of the Final Local Evaluation Report) and all obligated match contributions must be incurred by the end of the grant project period, August 31, 2020, and included on the invoice due October 15, 2020. Project expenditures and match dollars incurred after August 31, 2020 will not be reimbursed/eligible for contribution. C. The Final Local Evaluation Report is due to BSCC by December 15, 2020. Expenditures incurred solely for the completion of the Final Local Evaluation Report will be reimbursed for the close-out period of September 1, 2020 through December 15, 2020 and must be submitted on the last invoice, due January 29, 2021. All fiscal supporting documentation for the Final Local Evaluation Report expenditures must be submitted to the BSCC with this final invoice. D. An invoice is due to the BSCC even if grant funds are not expended or requested during the reporting period. E. Supporting documentation must be submitted for expenditures upon BSCC's request. All supporting documentation must be maintained by the grantee on site and be readily available for review during BSCC site visits. 2. Grant Amount and Limitation A. In no event shall the BSCC be obligated to pay any amount in excess of the grant award. Grantee waives any and all claims against the BSCC, and the State of California on account of project costs that may exceed the sum of the grant award. City of Gilroy BSCC 831-18 Page 2 of 4 EXHIBIT B Budget Detail and Payment Provisions B. Under no circumstance will a budget item change be authorized that would cause the project to exceed the amount of the grant award identified in this Grant Agreement. 3. Budget Contingency Clause A. This grant agreement is valid through CaIVIP funding generated from the General Fund. The Grantee agrees that the BSCC's obligation to pay any sum to the grantee under any provision of this agreement is contingent upon the availability of sufficient funding granted through the passage of Senate Bill 840 (Statutes of 2018, Chapter 29), also known as the California Budget Act of 2018. If CaIVIP funding is reduced or falls below estimates contained within the CaIVIP Request for Proposals, the BSCC shall have the option to either cancel this Grant Agreement with no liability occurring to the BSCC or offer an amendment to this agreement to the Grantee to reflect a reduced amount. B. If BSCC cancels the agreement pursuant to Paragraph 3(B) or Grantee does not agree to an amendment in accordance with the option provided by Paragraph 3(B), it is mutually agreed that the Grant Agreement shall have no further force and effect. In this event, the BSCC shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to perform any provisions of this Grant Agreement except that Grantee shall be required to maintain all project records required by Paragraph 6 of Exhibit A for a period of three (3) years following the termination of this agreement. 4. Project Costs A. Grantee is responsible for ensuring that actual expenditures are for eligible project costs. "Eligible" and "ineligible" project costs are set forth in the July 2016 BSCC Grant Administration Guide, which can be found under Quick Links here- httr),//www.bscc.ca.qov/s correctionsplanningandprograms. php The provisions of the BSCC Grant Administration Guide are incorporated by reference into this agreement and Grantee shall be responsible for adhering to the requirements set forth therein. To the extent any of the provisions of the BSCC Grant Administration Guide and this agreement conflict, the language in this agreement shall prevail. B. Grantee is responsible for ensuring that invoices submitted to the BSCC claim actual expenditures for eligible project costs. C. Grantee shall, upon demand, remit to the BSCC any grant funds not expended for eligible project costs or an amount equal to any grant funds expended by the Grantee in violation of the terms, provisions, conditions or commitments of this Grant Agreement. D. Grant funds must be used to support new program activities or to augment existing funds that expand current program activities. Grant funds shall not replace City of Gilroy BSCC 831-18 Page 3 of 4 EXHIBIT B Budget Detail and Payment Provisions (supplant) any federal, state and/or local funds that have been appropriated for the same purpose. Violations can result in recoupment of monies provided under this grantor suspension of future program funding through BSCC grants. 5. Prompt Payment Clause Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927. 6. Withholding of Grant Disbursements A. The BSCC may withhold all or any portion of the grant funds provided by this Grant Agreement in the event the Grantee has materially and substantially breached the terms and conditions of this Grant Agreement. B. At such time as the balance of state funds allocated to the Grantee reaches five percent (5%), the BSCC may withhold that amount as security, to be released to the Grantee upon compliance with all grant provisions, including: 1) submittal and approval of the final invoice; 2) submittal and approval of the final progress report; and 3) submittal and approval of any additional required reports. C. The BSCC will not reimburse Grantee for costs identified as ineligible for grant funding. If grant funds have been provided for costs subsequently deemed ineligible, the BSCC may eitherwithhold an equal amount from future payments to the Grantee or require repayment of an equal amount to the State by the Grantee. In the event that grant funds are withheld from the Grantee, the BSCC's Executive Director or designee shall notify the Grantee of the reasons for withholding and advise the Grantee of the time within which the Grantee may remedy the failure or violation leading to the withholding. BSCC Budget Line Item 1. Salaries and Benefits 2. Services and Supplies 3. Professional Services and Public Agency Subcontracts I4. Community -Based (CBO) Subcontracts 5. Indirect Costs 6. Equipment/Fixed Assets 7. Project Evaluation 8. Other (Travel, Training, etc.) TOTALS EXHIBIT B dget Detail and Payment Provisions A. Grant B. Cash Funds Match $90,000 $49,558 $19,000 $0 $60,000 $199,167 City of Gilroy BSCC 831-18 Page 4 of 4 C. In -Kind D. Total Match (A+B+C) $0 $139,558 $16,500 $35,500 $159,775 $418,942 $262,000 $0 $40,000 $302,000 $0 $0 $0 $0 $24,000 $30,000 $0 $54,000 $45,000 $5,000 $0 $50,000 $0 $0 $0 $0 $500,000 $283,725 $216,275 $1,000,000 City of Gilroy BSCC 831-18 Page 1 of 4 EXHIBIT C General Terms and Conditions (04/2017) 1. Approval: This Agreement is of no force or effect until signed by both parties and approved by the Department of General Services, if required. Contractor may not commence performance until such approval has been obtained. 2. Amendment: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties. 3. Assignment: This Agreement is not assignable by the Contractor, either in whole or in part, without the consent of the State in the form of a formal written amendment. 4. Audit: Contractor agrees that the awarding department, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. Contractor agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated. Contractor agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Contractor agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896). 5. Indemnification: Contractor agrees to indemnify, defend and save harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Contractor in the performance of this Agreement. 6. Disputes: Contractor shall continue with the responsibilities under this Agreement during any dispute. 7. Termination for Cause: The State may terminate this Agreement and be relieved of any payments should the Contractor fail to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination the State may proceed with the work in any manner deemed proper by the State. All costs to the State shall be deducted from any sum due the Contractor under this Agreement and the balance, if any, shall be paid to the Contractor upon demand. 8. Independent Contractor: Contractor, and the agents and employees of Contractor, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of the State. City of Gilroy BSCC 831-18 Page 2 of 4 EXHIBIT C General Terms and Conditions (04/2017) 9. Recycling Certification: The Contractor shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of post -consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to the State regardless of whether the product meets the requirements of Public Contract Code Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision shall specify that the cartridges so comply (Pub. Contract Code §12205). 10. Non -Discrimination Clause: During the performance of this Agreement, Contractor and its subcontractors shall not deny the contract's benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. Contractor shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11135-11139.5), and the regulations or standards adopted by the awarding state agency to implement such article. Contractor shall permit access by representatives of the Department of Fair Employment and Housing and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours' notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or Agency shall require to ascertain compliance with this clause. Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.) Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement. 11.Certification Clauses: The CONTRACTOR CERTIFICATION CLAUSES contained in the document CCC 04/2017 are hereby incorporated by reference and made a part of this Agreement by this reference as if attached hereto. Available at: (htti)://www.dgs.ca.gov/ols/Resources/StandardContractLanquage.asl)x) 12.Timeliness: Time is of the essence in this Agreement. 13.Compensation: The consideration to be paid Contractor, as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel, per diem, and taxes, unless otherwise expressly so provided. City of Gilroy BSCC 831-18 Page 3 of 4 EXHIBIT C General Terms and Conditions (04/2017) 14.Governing Law: This contract is governed by and shall be interpreted in accordance with the laws of the State of California. 15.Antitrust Claims: The Contractor by signing this agreement hereby certifies that if these services or goods are obtained by means of a competitive bid, the Contractor shall comply with the requirements of the Government Codes Sections set out below. A. The Government Code Chapter on Antitrust claims contains the following definitions: 1) "Public purchase" means a purchase by means of competitive bids of goods, services, or materials by the State or any of its political subdivisions or public agencies on whose behalf the Attorney General may bring an action pursuant to subdivision (c) of Section 16750 of the Business and Professions Code. 2) "Public purchasing body" means the State or the subdivision or agency making a public purchase. Government Code Section 4550. B. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder. Government Code Section 4552. C. If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid by the assignor but were not paid by the public body as part of the bid price, less the expenses incurred in obtaining that portion of the recovery. Government Code Section 4553. D. Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action. See Government Code Section 4554. 16.Child Support Compliance Act: For any Agreement in excess of $100,000, the contractor acknowledges in accordance with Public Contract Code 7110, that: A. The contractor recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and City of Gilroy BSCC 831-18 Page 4 of 4 EXHIBIT C General Terms and Conditions (04/2017) compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and B. The contractor, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department. 17. Unenforceable Provision: In the event that any provision of this Agreement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby. 18. Priority Hiring Considerations: If this Contract includes services in excess of $200,000, the Contractor shall give priority consideration in filling vacancies in positions funded by the Contract to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Pub. Contract Code §10353. 19.Small Business Participation and DVBE Participation Reporting Requirements: A. If for this Contract Contractor made a commitment to achieve small business participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) report to the awarding department the actual percentage of small business participation that was achieved. (Govt. Code § 14841.) B. If for this Contract Contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) certify in a report to the awarding department: (1) the total amount the prime Contractor received under the Contract; (2) the name and address of the DVBE(s) that participated in the performance of the Contract; (3) the amount each DVBE received from the prime Contractor; (4) that all payments under the Contract have been made to the DVBE; and (5) the actual percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Mil. & Vets. Code § 999.5(d); Govt. Code § 14841.) 20. Loss Leader: If this contract involves the furnishing of equipment, materials, or supplies then the following statement is incorporated: It is unlawful for any person engaged in business within this state to sell or use any article or product as a "loss leader" as defined in Section 17030 of the Business and Professions Code. (PCC 10344(e).) City of Gilroy BSCC 831-18 Page 1 of 5 EXHIBIT D Special Terms and Conditions 1. Grantee's General Responsibility A. Grantee agrees to comply with all terms and conditions of this Grant Agreement. Review and approval by the BSCC is solely for the purpose of proper administration of grant funds and shall not be deemed to relieve or restrict the Grantee's responsibility. B. Grantee is responsible for the performance of all project activities identified in Attachment 1: CaIVIP Request for Proposals and Attachment 2: 18-19 CaIVIP City of Gilroy Proposal. C. Grantee shall immediately advise the BSCC of any significant problems or changes that arise during the course of the project. 2. Grantee Assurances and Commitments A. Compliance with Laws and Regulations This Grant Agreement is governed by and shall be interpreted in accordance with the laws of the State of California. Grantee shall at all times comply with all applicable State laws, rules and regulations, and all applicable local ordinances. B. Fulfillment of Assurances and Declarations Grantee shall fulfill all assurances, declarations, representations, and statements made by the Grantee in Attachment 1: CaIVIP Request for Proposal and Attachment 2: 18-19 CaIVIP City of Gilroy Proposal, documents, amendments, approved modifications, and communications filed in support of its request for grant funds. C. Permits and Licenses Grantee agrees to procure all permits and licenses necessary to complete the project, pay all charges and fees, and give all notices necessary or incidental to the due and lawful proceeding of the project work. 3. Potential Subcontractors A. In accordance with the provisions of this Grant Agreement, the Grantee may subcontract for services needed to implement and/or support program activities. Grantee agrees that in the event of any inconsistency between this Grant Agreement and Grantee's agreement with a subcontractor, the language of this Grant Agreement will prevail. B. Nothing contained in this Grant Agreement or otherwise, shall create any contractual relation between the BSCC and any subcontractors, and no subcontract shall relieve the Grantee of his responsibilities and obligations hereunder. The Grantee agrees to be as fully responsible to the BSCC for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Grantee. The Grantee's obligation to pay its subcontractors is an independent obligation from the City of Gilroy BSCC 831-18 Page 2 of 5 EXHIBIT D Special Terms and Conditions BSCC's obligation to make payments to the Grantee. As a result, the BSCC shall have no obligation to pay or to enforce the payment of any moneys to any subcontractor. C. Grantee shall ensure that all subcontractors comply with the eligibility requirements stated in the CaIVIP RFP and described in Appendix B. D. Grantee assures that for any subcontract awarded by the Grantee, such insurance and fidelity bonds, as is customary and appropriate, will be obtained. E. Grantee agrees to place appropriate language in all subcontracts for work on the project requiring the Grantee's subcontractors to: 1) Books and Records Maintain adequate fiscal and project books, records, documents, and other evidence pertinent to the subcontractor's work on the project in accordance with generally accepted accounting principles. Adequate supporting documentation shall be maintained in such detail so as to permit tracing transactions from the invoices, to the accounting records, to the supporting documentation. These records shall be maintained for a minimum of three (3) years after the acceptance of the final grant project audit under the Grant Agreement, and shall be subject to examination and/or audit by the BSCC or designees, state government auditors or designees, or by federal government auditors or designees. 2) Access to Books and Records Make such books, records, supporting documentations, and other evidence available to the BSCC or designee, the State Controller's Office, the Department of General Services, the Department of Finance, California State Auditor, and their designated representatives during the course of the project and for a minimum of three (3) years after acceptance of the final grant project audit. The Subcontractor shall provide suitable facilities for access, monitoring, inspection, and copying of books and records related to the grant -funded project. 4. Project Access Grantee shall ensure that the BSCC, or any authorized representative, will have suitable access to project activities, sites, staff and documents at all reasonable times during the grant period including those maintained by subcontractors. Access to program records will be made available by both the grantee and the subcontractors for a period of three (3) years following the end of the grant period. 5. Accounting and Audit Requirements A. Grantee agrees that accounting procedures for grant funds received pursuant to this Grant Agreement shall be in accordance with generally accepted government accounting principles and practices, and adequate supporting documentation shall City of Gilroy BSCC 831-18 Page 3 of 5 EXHIBIT D Special Terms and Conditions be maintained in such detail as to provide an audit trail. Supporting documentation shall permit the tracing of transactions from such documents to relevant accounting records, financial reports and invoices. B. The BSCC reserves the right to call for a program or financial audit at any time between the execution of this Grant Agreement and three years following the end of the grant period. At any time, the BSCC may disallow all or part of the cost of the activity or action determined to not be in compliance with the terms and conditions of this Grant Agreement or take other remedies legally available. 6. Debarment, Fraud, Theft or Embezzlement It is the policy of the BSCC to protect grant funds from unreasonable risks of fraudulent, criminal, or other improper use. As such, the Board will not enter into contracts or provide reimbursement to grantees that have been: 1) debarred by any federal, state, or local government entities during the period of debarment; or 2) convicted of fraud, theft, or embezzlement of federal, state, or local government grant funds for a period of three years following conviction. Furthermore, the BSCC requires grant recipients to provide an assurance that there has been no applicable debarment, disqualification, suspension, or removal from a federal, state or local grant program on the part of the grantee at the time of application and that the grantee will immediately notify the BSCC should such debarment or conviction occur during the term of the Grant contract. BSCC also requires that all grant recipients include, as a condition of award to a subgrantee or subcontractor, a requirement that the subgrantee or subcontractor will provide the same assurances to the grant recipient. If a grant recipient wishes to consider a subgrantee or subcontractor that has been debarred or convicted, the grant recipient must submit a written request for exception to the BSCC along with supporting documentation. All Grantees must have on file with the BSCC a completed and signed Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft and Embezzlement (Required as Attachment G of the original Proposal Package). 7. Modifications No change or modification in the project will be permitted without prior written approval from the BSCC. Changes may include modification to project scope, changes to performance measures, compliance with collection of data elements, and other significant changes in the budget or program components contained in the Application for Funding. Changes shall not be implemented by the project until authorized by the BSCC. City of Gilroy BSCC 831-18 Page 4 of 5 EXHIBIT D Special Terms and Conditions 8. Termination A. This Grant Agreement may be terminated by the BSCC at any time after grant award and prior to completion of project upon action or inaction by the Grantee that constitutes a material and substantial breech of this Grant Agreement. Such action or inaction includes but is not limited to: 1) substantial alteration of the scope of the grant project without prior written approval of the BSCC; 2) refusal or inability to complete the grant project in a manner consistent with Attachment 1: CaIVIP Request for Proposal and Attachment 2: 18-19 CaMP City of Gilroy Proposal, or approved modifications; 3) failure to provide the required local match share of the total project costs; and 4) failure to meet prescribed assurances, commitments, recording, accounting, auditing, and reporting requirements of the Grant Agreement. B. Prior to terminating the Grant Agreement under this provision, the BSCC shall provide the Grantee at least 30 calendar days written notice stating the reasons for termination and effective date thereof. The Grantee may appeal the termination decision in accordance with the instructions listed in Exhibit D: Special Terms and Conditions, Number 9. Settlement of Disputes. 9. Settlement of Disputes A. The parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute persists, the Grantee shall submit to the BSCC Corrections Planning and Grant Programs Division Deputy Director a written demand for a final decision regarding the disposition of any dispute between the parties arising under, related to, or involving this Grant Agreement. Grantee's written demand shall be fully supported by factual information. The BSCC Corrections Planning and Grant Programs Division Deputy Director shall have 30 days after receipt of Grantee's written demand invoking this Section "Disputes" to render a written decision. If a written decision is not rendered within 30 days after receipt of the Grantee's demand, it shall be deemed a decision adverse to the Grantee's contention. If the Grantee is not satisfied with the decision of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the Grantee may appeal the decision, in writing, within 15 days of its issuance (or the expiration of the 30-day period in the event no decision is rendered), to the BSCC Executive Director, who shall have 45 days to render a final decision. If the Grantee does not appeal the decision of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the decision shall be conclusive and binding regarding the dispute and the Contractor shall be barred from commencing an action in court, or with the Victims Compensation Government Claims Board, for failure to exhaust Grantee's administrative remedies. City of Gilroy BSCC 831-18 Page 5 of 5 EXHIBIT D Special Terms and Conditions B. Pending the final resolution of any dispute arising under, related to or involving this Grant Agreement, Grantee agrees to diligently proceed with the performance of this Grant Agreement, including the providing of services in accordance with the Grant Agreement. Grantee's failure to diligently proceed in accordance with the State's instructions regarding this Grant Agreement shall be considered a material breach of this Grant Agreement. C. Any final decision of the State shall be expressly identified as such, shall be in writing, and shall be signed by the Executive Director, if an appeal was made. If the Executive Director fails to render a final decision within 45 days after receipt of the Grantee's appeal for a final decision, it shall be deemed a final decision adverse to the Grantee's contentions. The State's final decision shall be conclusive and binding regarding the dispute unless the Grantee commences an action in a court of competent jurisdiction to contest such decision within 90 days following the date of the final decision or one (1) year following the accrual of the cause of action, whichever is later. D. The dates of decision and appeal in this section may be modified by mutual consent, as applicable, excepting the time to commence an action in a court of competent jurisdiction. 10. Union Activities For all agreements, except fixed price contracts of $50,000 or less, the Grantee acknowledges that applicability of Government Code §§16654 through 16649 to this Grant Agreement and agrees to the following: A. No State funds received under the Grant Agreement will be used to assist, promote or deter union organizing. B. Grantee will not, for any business conducted under the Grant Agreement, use any State property to hold meetings with employees or supervisors, if the purpose of such meetings is to assist, promote or deter union organizing, unless the State property is equally available to the general public for holding meetings. C. If Grantee incurs costs or makes expenditures to assist, promote or deter union organizing, Grantee will maintain records sufficient to show that no reimbursement from State funds has been sought for these costs, and that Grantee shall provide those records to the Attorney General upon request. 11. Waiver The parties hereto may waive any of their rights under this Grant Agreement unless such waiver is contrary to law, provided that any such waiver shall be in writing and signed by the party making such waiver. California Violence Intervention and Prevention (CaIVIP) Grant PROPOSAL PACKAGE COVER SHEET Submitted by: CITY OF GILRGY Cate submitted: JANUARY 22, 2018 A complete CaIVIP Proposal ,package must contain the following (to be submitted in the order listed) - Required Items: I Cover Sheet • City of Gilroy Project THRIVE and January 22, 20111 2 CaIVIP Proposal Checklist • Signed in blue ink by the authorized signatory (original signature) ✓ 3 Applicant Information Form a • Signed in blue ink by the authorized signatory (original signature) Proposal Narrative -- 4 • 10 pages or less • Optional — 1-page bibliggTph (not Counted toward 10 Pales) Budget Table • page — use template provided 6 Budget Narrative 3 pages or less Required Attachment for All Aaailicants: Cerfffication of Compliance with BSCC Policies on Debarment, Fraud, Theft 7 and Embezzlement (Attachment G) _ • Signed in blue ink by the authorized signatory (original st'gnatu� V - 8 CaIVIP Project Work Plan (Attachment 1) � Required Attachments for City Applicants ONLY: 9 Commitment to Coordinated Violence Reduction Efforts (Attachment B) • Signed in ,blue ink by the authorized signatory (original signature) 10 I CaIVIP Coordinating and Advisory Council Membership (Atiachment C) l Optional - Governing Board Resolution (Attachment F) i 1 Note. The Governing Board Resolution is due prior to Grant Award Agreement, not at .I4 lime cif proposal submissior7 I have reviewed this checklist and verified that all required items are included in this proposal packet, Appftant Authorized Signature rsee Applicant IN motion Form, Pw,F i-, next pagaj " ATTACHMENTS OTHER THAN THOSE LISTED ABOVE WILL NOT CONSIDERED. " A APPLICANT j B. TAX IDENTIFICATION NUMBER NAME OF Al3PUCANT TAX IDENTIFICATION At l The City of Gilroy/City of Gilroy Police Department I STREET ADDRESS CCl Y STATE ZIP CODE 7351 Rosanna Street Gilroy CA 95020 j MAILING ADDRESS (lf drFierent) CITY STATE ZIP CODE -- 7351 Rosanna Street Gilroy CA 95020 C. CBO APPLICANTS ONLY: List the city (or Cities) in which your organization wttl peovide Caw grant -funded services. D. PROJECT TITLE: PROJECT THRIVE: Transformalion and Hope, Resiliency, Integrity, Voice 8 Engage E. PROJECT SUMMARY (100-150 words): South County Youth Task Force, made of city, county, community -based and faith -based agencies, and youth and adufl community leaders are working together to carry out Project THRIVE By using a Community -Centered, Evidence Based Practice Approach to Violence Prevention - Reduction, THRIVE encompasses five violence prevention strategies that will address the underlying causes of violence in our community: Improving and expanding community building and violence prevention efforts: increasing accessible safe places and after school programs for children, youth, and families; moving community and police relations towards a restorative Justice model; Increasing street outreach and intervention, while continuing to build capacity to improve the effectiveness and collaboration of our growing multi -agency partnerships. This proposal will fund continued gaps in efforts that our South County community has requested around community capacity -building and mobilization. Project THRIVE will achieve a connected and civically engaged community by creating accessible, safes spaces that address persistent inequities in identified areas of need. Our target aoculations are youth, young -adults; re-entering adUlIS, families In hot -spot neighborhoods. F. GRANT FUNDS REQUESTED: G. CITY APPLICANTS ONLY: $5ar�00 I List the amount of funds that will be passed through to Cornmunity-Based Organizations (minimum 50 percent of F): S 262,000 H. PROJECT DIRECTOR: NAME TITLE TELEPHONE NUMBER -� Kurt Svarcal 7301 Hanna Street 408-846-0322 STREET" ADDRESS FAX NUMBER --- 7301 Hanna Street 408-846-0387 CITY STATE ZIP CODE EMAIL ADDRESS Gilroy CA 95020 Kurl.Svardal ci,gilroy.ca.us I. FINANCIAL OFFICER: NAME TINE Jimmy Forbis Financial Director STREET ADDRESS 7351 Rosanna St. CITY STATE Gilroy CA PAYMENT MAILING ADDRESS (it different) CITY J. DAY-TO-DAY PROGRAM CONTACT: _ 't€ TELEPHONE NVNIMR- 408-846-0420 FAX NUMBER 408-846-0421 ZIP CODE EMAIL ADDRC;SS 95020 Jimmy.Forbis@ci_gllroy.ca,us STATE ZIP CODE __ J NAME TITLE TELEPHONE NUMBER Bernice Aguilera SCYTF Coordinator/ Project 408-846-0337 Coordinator STREET ADDRESS 7301 Rosanna Street CITY Gilroy STATE ZIP CODE GA 95020 K. DAY-TO-DAY FISCAL CONTACT: )W-E" _— -� TITLE Jimmy Forbis Financial Director STREET ADDRESS 7361 Rosanna St, CITY STATE ZIP CORE Gilroy CA 95020 FAX NUMBER EMAIL ADDRESS Bernice.Aguilera@cityofgilroy.org TELEPHONE NUMBER 408-84"420 FAX NUMBER 406-846-0421 EMAIL ADDRESS Jimmy, Forbis r@ci.gilroy.ca.us L. AUTHORIZED SIGNATURE Bysigningthis application, I hereby certify that I am vested by the Applicant with the authority to enter into contract with the BSCC, and that the grantee and Any subcontractors will abide by the laws, policies and procedures governing this funding. NAME OF AUTHORIZED OFFICER TITLE TELEPHONE NUMBER EMAIL ADDRESS Gabriel Gonzalez STREET ADDRESS 7351 Rosanna Street City Adniiaiwator CITY Gilroy APPLICANT'S SIGNATURE (Blue Ink Only) 408-846.0203 gabe.gonzalez@cityofgilroy.org STATE ZIP CODE CA 95020 DATE CONFIDENTIALITY NOTICE: All documents submitted as a part of the CaIVIP proposal are public documents and may be subject to a request pursuant to the California Public (records Act. The BBCC cannot ensure the confidentiality of any information submitted in or with this proposal. (Gov, Code, §3 §r 6250 et seq.) SECTION I, PROJECT NEED 1.1 —1.2 Community needy related to violence to, be addressed by this project via Qualitative and Quantitative Data: South Santa Clara County, commonly known as "South County", is a geographic region located at the southern end of Santa Clara County, with a combined population of more than 103,700, which includes the City of Gilroy, Morgan Hill and unincorporated areas of San Martin, The South County is racially and linguistically diverse with one quarter of its Gilroy residents born outside the United States (primarily Mexico} and 46%A speaking a language other than English in the home; one in five Morgan Hill residents are foreign. barn (United States Census Bureau, 2016). South County has a greater LatinofHispan[c presence in Gilroy 61.1 % and Morgan Hill 33.7% than the California average of 33.8% (DataUSA, 2017). Geographically isolated, Gilroy is bordered by four adjacent counties to the south, east and west: Monterey, San Benito, Merced and Santa Cruz, and incorporated town of San Martin to its north. Gilroy is transected by two major highways, California Highways 101 and 152. As the major artery between the mid -coastal regions of Salinas/Monterey, Watsonville/Santa Cruz and San Jose/bay area, South County is extremely vulnerable to interstate drug cartels and competing gang influences. Per capita, Gilroy has the most validated gang members of any city in Santa Clara County, with 42% greater than San Jose. Out of the top ten zip codes with arrests and citations in 2016, Gilroy ranked ls` with 223 juvenile arrestslcitations and Morgan Hill increased by 23% at 114 arrestslcitations (Santa Clara County Probation Department, 2016), In addition to gang and youth violence, Gilroy has the most youth per capita and the fastest growing youth population in Santa Clara at a 4% growth -rate. In comparison to other jurisdictions in Santa Clara County, South County ranks third in the number of children entering Foster Care (24, 93%) and has the highest general neglect (GN) referral rates, allegations of child abuse and/or neglect (532, 7,9% ), substantiated allegations (140; 10.3%), and voluntary cases opened due to allegation of GN (52, 9.4%) (Children Welfare Data, 2017). These issues are compounded by the economic challenges facing South County families who often work multiple jobs to meet the exacerbated cost of housing, food, and transportation. While income disparity is evident throughout Santa Clara County, with the top income families earning almost 16.4 times more than low income families, families residing in east Gilroy earn a Median City of Gilroy, Project THRIVE. Transformation and Hope, Resiliency, Integrity, Voice & Engagement, 1 Household Income (MHI) of $39,915 in comparison to San Jose's $93,854 (Public Policy Institute of California, 2014). Youth residing in South County face higher rates of unemployment, currently at 26%, in comparison to 20% in San Jose (Opportunity Youth Partnership). Combined with high expulsion and suspension rates (Gilroy: 644 in 2015- 2016, young people growing up in South County are often unsupervised, unemployed, and with substantial unstructured time. With poor job prospects for an increasing young population, a sense of hopelessness permeates the lives of at -risk and gang -impacted youth in the region (California Department of Education [CDE], 2016). With the second highest homeless population in the County, Gilroy has faced a 64% increase since 2015, with Morgan Hill ranking fourth with a 379% increase since 2015 (The Mercury News, 2017), Compounding these economic challenges, regrettably, the prevalence of youth suicide in Morgan Hill was highlighted in a report published by the Centers for Disease Control stating that Morgan Hill has the second highest suicide rate in the County after Palo Alto between 2003 and 2015 (Garcia -Williams, O'Donnell, Spies, Azof0a, & Vagi , 2017). While these economic, housing, education and geographic challenges will surely continue, the proposed "Project THRIVE" (Transformation and Hope, Resiliency, Integrity, Voice & Engagement) aims to continue the foundational, successful work of the South County Youth Task Force (SCYTF) in maintaining and further regional reducing violent crime. As South County families face daunting social challenges such as removal from the home, substance abuse, juvenile justice involvement, chronic absenteeism, poverty, domestic violence, single parent household, bullying, gang involvement or incarceration, and cultural isolation, these factors can be compounded by fear of involvement in the "system". As a result, many families with multiple -risk factors do not reach out for support before issues become critical, resulting in a higher level of care. We believe that if services, across all sectors, are perceived as safe, culturally -linguistically competent, accessible, strength -based and family -centered, many families will engage in services earlier rather later. 1.3 Quantitative - qualitative data describing project need- target populations: As demonstrated in section 1.1-1.2, the South County rural region is primed for violence prevention. The SCYTF has successfully used suppression and targeted interventions City of Gilroy, Project THRIVE: Transformation and Hope, Resiliency, Integrity, Voice & Engagement; 2 to decrease community violence. However, there are identified gaps in prevention and violence de-escalation that if funded, are critical to continuing the reduction in crime despite our vulnerable location. Cumulatively the SCYTF has more than 150 years of institutional cultural knowledge, with a commitment to tailoring services to the ethnic, cultural, and language needs of our families and youth. The Project THRIVE proposal encompasses five violence prevention strategies that will address the underlying causes of violence in our community: 1) Improve and expand community building and violence prevention efforts; 2) Increase accessible safe places and after school programs for children, youth, and families; 3) Move community and police relations towards a restorative justice model; 4) Increase street outreach and intervention, and 5) Continue to build capacity to improve effectiveness and collaboration of multi -agency partnerships Our target populations are the youth, young -adults, re-entering adults, families and neighborhoods located within our identified hotspots identified in the table below. Gilroy: East Side Boundaries IOOF (N), 8th Street (S), HWY 101 (E), Monterey Street (W) Glenview Fairview Boundaries 6th Street (N), 10th Street (S), Monterey Street (E), Princevalle (W) 11 Morgan Hill: Park Place Apt. W. Dunne Avenue (N), Tenant Avenue (S), Church Street (E), J and Barnett Ave. Boundaries Barnett Avenue (W) These hot -spots are defined as targeted areas of influence, characterized by having highest poverty levels and low mobility (e.g. lack of transportation), high levels of unemployment, absence of meaningful jobs and career track, single parent households, higher levels of homelessness, welfare dependency and gang activity, lowest HMI levels in the City, (SCYTF, 2016). 1.4 Use quantitative and qualitative data to explain the protect area and/or target population selection: While Gilroy's violent crime rates (Part 1) dropped by 11 % in 2016 and non-violent crime 3%, high truancy rates at high schools during the 2015-16 academic year (Gilroy's highest was 25% while Morgan Hill was 35%), continue to rise (CDE, 2016). Meanwhile high school graduation rates in Gilroy and San Martin are nearly 5% points behind the state average. Based on these statistics, the SCYTF recognizes that violence prevention strategies need to address high truancy and chronic absenteeism rates, socio-economically disadvantaged students and high number of single parent households. In addition to high truancy rates, in 2012, the Santa Clara City of Gilroy, Project THRIVE: Transformation and Hope, Resiliency, Integrity, Voice & Engagement; 3 County Behavioral Health Department (BHD) performed an asset mapping and needs assessment to determine which parts of the county to concentrate Prevention and Early Intervention services. BHD provided a ranking based on relative risk scores in categories such as Poverty, Substance Abuse, Child Removals, Juvenile Justice Entries, School Dropouts, Single Parent Households, Felony Arrests, Teen Mothers, and Low Test Scores. Gilroy fell into the top third for risk in each category and Morgan Hill is in the top third in 6/8, with San Martin ranking 4/8. Using both truancy and access to prevention and early intervention services as data proxies, survey data that was . gathered directly from residents during community forum conversations hosted by the SCYTF between 2016-2017 was also used to determine the appropriate target population and location of services. To address the needs of our target population, our approach will enhance after -school intervention services; implement community circles that address individual, familial and community violence in identified neighborhoods in partnership with school administration, School Resource Officers (SROs), Probation and Community Based Organizations (CBOs). Targeted street outreach and mid -night pro -social activities (between hours of 9 pm to 1 am) will help build better relationships with disengaged youth and young adults, and to give them a place to go instead of the streets. Additionally, having honest dialog between law enforcement and community through Community Police Academies and parent education classes reinforces safety. 1.5 Consideration of needs of underserved populations in community and disparities based on protective classes: SCYTF is an effective, focused regional collaboration that includes families and youth and reviews available data in an effort to help share and maximize resources to fill in the gaps within community services and access to services. Needs of our underserved community were quantified by their feedback at six community forums held in 2016, with over 300 people in attendance, and many surveys collected within hot spots. Confirming the disparities of protected classes with county data, we created an update to the 2013-2016 strategic plan in 2017. Additional conversations held at local elementary schools and St. Marys, Gilroy' largest church, all located in East Gilroy helped shape this community -centered, evidence - based practice approach. This proposal is sorely needed to fund the continued gaps in efforts that community is requesting around community capacity -building and City of Gilroy, Project THRIVE: Transformation and Hope, Resiliency, Integrity, Voice & Engagement; 4 mobilization. By building a sense of community and fostering trust with our law enforcement agencies, Project THRIVE works towards achieving a connected and civically engaged community and creating accessible safe spaces to address persistent inequities in identified areas of need, and places to play and recreate. SECTION 11, PROJECT DESCRIPTION 2.1 - 2.2: Programs to be Implemented, Evidence Proven Effectiveness, Community Alignment: The SCYTF has a long- standing history of providing culturally competent, respectful and responsive services to the South County community. Modeled after the successful OJJDP Comprehensive Gang Model and San Jose Mayor's Gang Prevention Task Force, SCYTF is a regionally focused effort that prioritizes excellence in serving the communities diverse needs through the Technical Team, our Coordinating Council, and changing systems and policies through the Policy Team, our Advisory Council. Within this project, the SCYTF has identified five violence prevention strategies for which all grant funds will be aligned: 1: Community Building and Violence Prevention; 2: Education and After School Programming; 3: Community and Police Relations; 4: Street Outreach and Intervention, using a community -centered, evidence -based practice approach. Through the 5: multi - agency task force approach, grant funds will be awarded to CBOs that have memorandum of understandings (MOUs)with SCYTF, meet the SCYTF "common core training" requirements and employ culturally relevant, evidence -based and/or promising practices that fall within the four strategies identified above. Specifically, programs to be implemented are illustrated below: Violence Prevention Proposed Programs or Services ESP or Strategy Promising? Community and Police Citizen's Academies; Community events/gatherings; Yes Relations Coffee with a Cop, Community and Police Engagement Strategy, Participation in Community Circulos Community Building and Peace -making restorative circles and restorative Yes Violence Prevention practices; expansion of late -night gym with mid -night gym, Motivational interviewing, Joven Noble, Circulos Education and After School Expansion of after school programs in affordable Yes Programming housing complexes, Botvin Life Skills, Mindfulness Street Outreach and Promotora model for community engagement and Yes Intervention leadership development, Community Restorative Justice City of Gilroy, Project THRIVE: Transformation and Hope, Resiliency, Integrity, Voice & Engagement; 5 Community Police Academy programs have been identified by the U.S. Department of Justice as a promising practice for building trust and partnership between police and the communities they serve (U.S. Department of Justice, 2017). California Violence Intervention and Prevention (CaIVIP) funds would be used to fund police personnel to implement this program on an ongoing basis and to enhance and expand the program by reaching residents who speak languages other than English. Funding would also increase police officer availability to attend various community events which aim to foster positive relationships and trust. Other services, including CBO's, to be implemented include peacemaking circles, or restorative conversations in neighborhoods most affected by violent crimes, truancy, substance abuse a-nd youth who are chronically absent from school. Restorative justice practices have proven highly successful in curbing youth violence. CaIVIP funds will be used to expand and replicate restorative justice practices underway in several South County schools, by now implementing these in the community. Other services to be implemented include expansion of the evidence -based Late - Night Gym program, currently offered once per week in Gilroy and Morgan Hill, past the current 8:30 pm end time, now to operate to 1 am as the new Mid -Night Gym; programming that will be coupled with motivational interviewing evidence -based practice. Additional and enhanced after school programming will also be provided to at- risk/high-risk youth who reside in SCYTF identified "hot -spots", coupled with crisis response training for all staff. Studies show after school programming is one of the most effective violence prevention strategies to reduce criminogenic risks among at risk youth; prevent chronic absenteeism, and improve education outcomes with respect to college -readiness and gainful employment (Brown, Frates, Rudge, & Tradewell, 2002). Currently, the City of Gilroy provides free after school programming and pro -social activities to 60 extremely low income to low income youth in East Gilroy, In identified "hot spots." Under CaIVIP, Morgan Hill's after school program would expand from three - days to a five-day per week. Furthermore, the Mid -Night Gyms will use restorative circles and lessons from the Joven Noble (JN) curriculum to develop character and a connection to community, and to re-engage youth and young adults who range from disconnected to gang or system involved. This evidence -based practice translates to City of Gilroy, Project THRIVE: Transformation and Hope, Resiliency, Integrity, Voice & Engagement; 6 the Noble Youth (Tello, Cervantes, & Santos, 2010) and has proven effective in re- engaging youth who truant, gang -impact or gang -involved. Without CaIVIP funds, these proposed enhanced services will not take place. Universidad Popular, or Popular Education model, will be piloted in 2 of the 5 identified South County hot spots. Initial trainings and community dialogues will be facilitated by a CBO that has proven success in operating a Promotora model to reduce violence in gang impacted neighborhoods. CaIVIP funds will be used to provide monetary stipends to residents who commit to earning a community leadership certificate through the resident leadership program. Additional programs to be implemented include integrating faith -based leaders' role in addressing community violence through outreach and intervention services. 2.3: Staff Training: In order to strive for excellence in client and community centered care, SCYTF members and SCYTF funded providers will participate in "common core trainings", a series of Cultural Competency and Trauma Informed Care trainings by July 2019. These trainings will include, but not limited to: 1) Transcultural Community Engagement, 2) Gang Prevention and Intervention Training, 3) Restorative Justice Practices, 4) Parent Project, 5) Promotores Model, and 6) Community Centered Approach. Selected project staff will reflect the community with care, to ensure that staff are bilingual and/or bicultural, gender diverse, experienced in positive youth development and system-irripacted youth/families, and working with cultural humility. 2.4: Partner Aqencies: The following partner agencies will be committed to the successful implementation of Project THRIVE: City of Gilroy, Police Department SCC Probation and Behavioral Health Depts. City of Gilroy Police and Finance Departments City of Morgan Hill Police, Recreation and Finance Departments Managing -Grant Coordination, Match Providing Match Training and Services f All Financial Reporting Providing Direct Services and Financial Reporting, Services and Supplies Match South County Youth Task Force Policy - Technical Teams Oversight of CaIVIP THRIVE; Trainings J Competitive Procurement Process between CBOs with Direct Services and CBO Matching Memorandums of Understandings, as SCYTF Technical As ingle procurement process will occur Team, who complete standard "common core" training in March 18' for matching funds/services. City of Gilroy, Project THRIVE: Transformation and Hope, Resiliency, Integrity, Voice & Engagement, 7 2.5: Cultural Humility and Trauma Informed Care: The SCYTF is committed to ensuring all its funded service providers and institutional partners conform to the highest standard of cultural competency, by delivering services through a lens of humility and compassion. Cultural Humility trainings are provided that address acceptance of differences; awareness of one's own cultural values; understanding of the dynamics of difference; implicit bias, development of cultural knowledge; and ability to adapt practice skills to fit the cultural context of the consumer. The SCYTF values the diverse culture of our community as demonstrated by the diversity of our programming and our direct service staff. Collectively, the SCYTF represents a diverse array of stakeholders with rich generational institutional knowledge in our local area. Our program services are adapted to meet the cultural needs of our families and engage families long enough to make a real difference in their functioning. We believe that the family's voice and expertise is a critical factor in providing relevant and effective culturally competent services; therefore we listen to the family in multiple ways: direct feedback given to service providers and program surveys and we incorporate these suggestions as we continuously improve and refine service delivery strategies. Project THRIVE will incorporate trauma informed/healing informed principles as a foundational framework, by fully integrating trauma informed care into policies and practices of all SCYTF providers and direct service providers. Key standards of our trauma informed care approach that will be implemented include a focus on safety, building rapport, trust, healing, and transparency, assisting with developing strategies for managing traumatic memories, promoting clients' resiliency, fostering positive outcomes, and helping clients envision recovery, and reducing re -traumatization. Trauma is a presenting, or underlying, issue for most of the youth/families that we serve and can include many different factors. We promote trauma -informed care by ensuring staff at all levels of the organization understand how trauma can affect children and families in our care. Direct service employees receive training and are attuned to the signs of trauma, both in their clients and in themselves. SCYTF providers are trained to anticipate and proactively reduce or eliminate the potential for harm and re -traumatization with the children, youth and families we serve. SCYTF is committed to viewing sexual orientation as a positive form of diversity that is desired in a multicultural setting, Consistent with City of Gilroy, Project THRIVE: Transformation and Hope, Resiliency, Integrity, Voice & Engagement; 8 professional standards, we work with families to emphasize the need for familial support to reduce LGBTQ children's risk of suicide, depression, substance abuse, HIV, homelessness and out -of -home placement, while respecting individual family values SECTION 3 PROJECT EVALUATIONS AND OUTCOMES 3.1 Project Evaluations, Outcomes, Goals and Objectives: The Project THRIVE goals and objectives are to: 1) improve and expand community building and violence prevention efforts in the South County; 2) increase accessible safe places and after school programs for children, youth, and families; 3) move community and police relations towards a restorative justice model; 4) increase street outreach and intervention; and 5) build capacity to improve effectiveness and collaboration of multi - agency partnerships. The measurable outcomes from the listed goals and objectives are to be based directly on 1) the dosage of prevention, intervention and community - building activities (frequency and amount), 2) the implementation of evidence -based programs and services, 3) the population of participating individuals identified as at -risk to high -risk of violence, 4) the type and amount of resources used, and 5) how many of the goals and objectives are achieved. 3.2 Key Metrics: Project THRIVE will work with youth, young adults and their families identified as at -risk to high -risk of violence, residing in South County "hotspots" with the goal of reducing the current crime rate, victimization, and juvenile citations among youth, ages 8-18, by a minimum of 15%. Outcomes will be determined based on the following planned intervention deliverables: 1. Completion of a minimum of 5,000 outreach contacts and 100+ participants in Mid -Night Gym; 2. Conduct four+ community police academies in English - Spanish in Gilroy and Morgan Hill; 3. Provide a menu of evidence-based/community-informed parenting education groups to a minimum of 100 parents (e,g., Parent Project, Strengthening Families and Cara y Corazon); 4, Engage and train more than 100 community members in restorative justice circles, harm -reduction circles, and/or Universidad Popular (Popular Education), and identify key circle keepers and promotores comprised of parents, youth, faith based, and agency partners; 5. Increase street outreach by increasing the number of referrals generated for services and increase positive community and police relations as evidenced by community event and Neighborhood Safety survey results and feedback during meetings and focus groups; 6. Implement an effective shared communication system (e.g., Goog/e Docs and SLACK within the multi -agency partnership of the South County Youth Task Force (SCYTF); and, 7. Establish three (3) common core trainings to ensure cultural responsiveness is developed at individual to institutional level (i.e., Transcultural Community Engagement, Trauma -informed Care, and Restorative Justice) for all membership to utilize through their approaches to service delivery. City of Gilroy, Project THRIVE: Transformation and Hope, Resiliency, Integrity, Voice & Engagement; 9 3.3. Preliminary Plan for Data Collection and Evaluation: We will select a third -party Evaluator with an expertise in this field who will evaluate the project's programs and cultural shift, and provide performance measurements and (outcome or impact) evaluation/assessments. The Evaluator will combine the results and performance accountability evaluation and a theory of change/ logic model to create an evaluation scope covering three areas: effort, effect, and results. Data collection and the evaluation will encompass the outputs of total clients served, length of service, type of service, cost by units of service, time cycles, participant satisfaction, value outcomes, and community and individual indicators. The data collection process will include service time with participants and responsiveness to the various strategies/ project components (time invested with new mid -night gym pro -social activities, after -school, circles and street outreach). They will use data collection tools (such as the Child Development Survey, Risk Avoidance, Protective, and Resiliency Asset Assessment, and Parent Satisfaction Survey). Most of the evidence -based parent education programs also come with pre/post-test surveys, before and after service neighborhood safety surveys, and analyze retrospective surveys, The evaluator will collect and analyze data such as: inputs vs. outputs, resulted outcomes, and community indicators. 3.4 Program Oversight and Monitoring: City of Gilroy (The City) has been designated as the lead and coordinating agency for Project THRIVE and matching services. It will provide daily administration, fiscal support, and oversight, while it also serves as the convening body for the SCYTF. The Project Coordinator will work closely with the evaluator and contracted providers to ensure project goals, objectives, and deliverables are met, and will, coordinate with the SCYTF Technical Coordinating Team and the four subcommittees, who report to the Policy Advisory Team, to ensure adequate and timely reporting of progress. Evaluators will provide oversight/monitoring of programs to demonstrate their effectiveness. Standardized reporting forms and tools will track the effectiveness demonstrating the outcomes across the Project THRIVE. Finally, Evaluators will complete an annual independent report that will give recommendations, corrective actions for improvement of service delivery and organizational operations and will present the findings to the SCYTF Technical Coordinating Team, Policy Advisory Team and the Board of State and Community Corrections. City of Gilroy, Project THRIVE: Transformation and Hope, Resiliency, Integrity, Voice & Engagement; 10 REFERENCES Brown, W. O., Frates, S. B., Rudge, I. S., & Tradewell, R. L. (2002). The Costs and Benefits of After School Programs: The Estimated Effects of the After School Education and Safety Program Act of 2002. The Rose Institute of Claremont -McKenna College. http:// www.middlechildhood matters. ca/wp-content/uploads/2012/10/ claremontmckenna_CostsandBenefits.pdf California Department of Education. (2017). Data Quest site, Attendance Report, 2016-2017: Chronic Absenteeism Rate. https://dq.cde.ca.gov/dataquesUDQCensus/AttChrAb sRate.aspx?agglevel=District&cds=4369484&year=2016-17 Children Welfare Data. (2017). SCC Child Population, children aged 0-17. Extracted from SCC Public Health Department Zip Code Profiles, CWS/CMS, 3/15/2017. County of Santa Clara Probation Department. (2017). Annual Report 2016: SCC Juvenile Justice System. https://www.sccgov.org/sites/probation/reports/Pages/Annual-Reports.aspx DataUSA, Gilroy, CA. (2017). Retrieved from https://datausa.io/profile/geo/gilroy-ca/ Doumas, D.M., King, M., Stallworth, C., Peterson, P., & Lundquist, A. (2015). Evaluation of a Parent -Based Intervention for At -Risk Adolescents. Retrieved from DOI: 10.1002/jaoc.12004 Garcia -Williams, A., O'Donnell,J., Spies, E., Azofeifa, A., & Vagi, K (2017). Undetermined risk factors for suicide among youth, ages 10-24 — Santa Clara County, CA, 2016. Report published by Santa Clara County Public Health Department. Guckenburg, Sarah. (2015). Restorative Justice in U.S. Schools, Summary of Findings from Interviews with Experts. https://www.wested.org/wpcontenUuploads/2016/11/1447101213 resourcerestorativejusticeinusschoolssummaryfindingsfrominterviewswithexperts-3.pdf Office of Juvenile Justice Delinquency Prevention (OJJDP) Comprehensive Gang Model (https://www.nationaIgangcenter.gov/ContenUDocuments/Implementation-Manual/Implementation- Manual.pdf) Opportunity Youth Partnership. (2017). OYP Data Reports. Retrieved from http://www.sccoyp.org/data/ Pranis, K, Stuart, B, Wedge, M. Peacemaking Circles: from Conflict to Community. St. Paul, MN: Living Justice Press, 2003. Public Policy Institute of California. (2014). Poverty in California and Californians and Housing Affordability. Retrieved from http://www.ppic.org/publication/poverty-in-california/ Santa Clara County Public Health. (2016). Active and Peaceful San Ysidro Plan. https://www.sccgov.org/sites/phd/hi/shc/violence-free/Documents/san-ysidro,pdf Tello, T., Cervantes, R.C., & Santos, S.M. (2010) Joven Noble: Evaluation of a culturally -focused youth development program. Journal of Community Psychology, Vol. 38, No. 6, 799-811. The Mercury News (2017). Santa Clara County Homeless Census Survey, 2015-2017. https://www.mercurynews.com/2017/07/07/rise-in-rv-homeless-seen-throughout-south-bay/ U.S Department of Justice (2017). Office of Community Oriented Policing Services (COPS). Retrieved from http://vrww.theiacp.org/porials/O/pdfs/BuildingTrust.pdf United States Census Bureau. (2016) American Factfinder, Data Sets: Community Characteristics and 2010 Census. Retrieved from https://factfinder.census.gov/faces/nav/jsf/pages/community_facts.xhtml?src=bkmk CaIVIP Budget Table for Citv of Gilrov. Proiect THRIVE Name of Applicant BSCC Budget Line Item A. Grant B. Cash Funds Match 1. Salaries and Benefits $90,000 $49,558 2. Services and Supplies Community Police Relations $19,000 $0 3. Professional Services City of Morgan Hill and City of Gilroy After School Programs 4. Community -Based Organization (CBO) Subcontracts (52.4% of grant funds) 5. Indirect Costs 6. Equipment/Fixed Assets: Community Police Simulator 7. Project Evaluation 8. Other (Travel, Training, etc.) TOTALS C. In -Kind Match $0 $16,500 D. Total (A+B+C) $139,558 $35,500 $60,000 $199,167 $159,775 $418,942 $262,000 $0 $40,000 $302,000 $0 $0 $0 $0 $24,000 $30,000 $0 54,000 $45,000 $5,000 $0 $50,000 $0 $0 $0 $0 $500,000 $283,725 $216,275 $1,000,000 City of Gilroy, Project THRIVE: Revised Budget and Budget Narrative; 1 4b. Budget Narrative 1. Salaries and Benefits a. Grant Funds Requested: $90,000 Narrative Detail: The Project Coordinator (non-exempt/hourly) is included within the project budget @ 50% FTE (25 hrs. per week, @ 50 wks., $35 per hour for a total of $43750 per year) and Part -Time Benefits (Medicare, Unemployment, W/C and PARS for a total of $1250), for a total of $45,000 each year; $90k for two years). The identified staff will support the agenda setting of the SCYTF Coordinating Council meetings, oversee THRIVE program implementation, staff supervision, contract compliance, communication, and reporting. b. Cash Match: $49,558 Narrative Detail: Cash match of 5% each year of exempt Project Director salary/ benefits (annual wages of $145,811/ $12,151 monthly wages; annual fringe benefits of $89,972; $7,450 monthly benefits) for a total of $23,578 cash match over two years; and 10% of the South County Youth Task Force (SCYTF) Coordinator salary/ benefits over 1.5 years ($25,980), due to 5 months of maternity leave ($100,500 annual wages; $8,827 monthly wages; $46,736 annual fringe benefits; $4,115 monthly benefits); collectively a City cash match of $49,558 to the THRIVE! Project. SCYTF Coordinator is a City -sustained position from the South County ONE CaIGRIP Project. The cash match will be for oversight, supervision and contract monitoring, technical support and SCYTF structural support. 2. Services and Supplies a. Grant Funds Requested: $19,000 Narrative Detail: The project budget will fund a modest amount for Community Police Relations. Morgan Hill Police Department will receive $11,500 ($5,750 per year) and Gilroy Police Department will receive $7,500 ($3,750 per year) to provide community engagement. Funds will support Community Police Academies and Parent Projects with police officer support, supplies, childcare, and refreshments. b. Match: In -Kind $16,500 Narrative Detail: Morgan Hill and Gilroy Police Departments will provide a $1:$1 match with police overtime and supplies. 3. Professional Services a. Grant Funds Requested: $60,000 City of Gilroy, Project THRIVE: Revised Budget and Budget Narrative; 2 Narrative Detail: City of Morgan Hill Recreation (Rec.) will receive $20,000 each year to fund one Rec. Specialist $18.00 (benefits included) and two Rec. Leaders at $11.00/ each @ 10 hrs. per week for 48 weeks, for a total of $19,200, with $800 in supplies, to provide outreach and educational support to children, youth, and families in targeted 'hot spot' neighborhood centers. City of Gilroy Recreation will receive $10,000 each year to support pro -social and youth leadership opportunities within targeted 'hot spots' in Gilroy neighborhood and after school programs. The $10,000 will be reserved for bus transportations to universities and educational trips, youth leadership courses, supplies for new youth classes, such as soccer, tutoring and for leadership advancement. Incentives may include supplies for classes or food. b. Match: $358,942 Narrative Detail: In -kind Match: $159,775- Santa Clara County Neighborhood Services Unit will provide $120,731 of in -kind match for community capacity, training and leadership development for Gilroy residents. This will help complement violence prevention measures that will support/ be in alignment with the CaIVIP THRIVE! Project. The $120,731 will be used for softer costs that that CaIVIP Outreach Specialists (funded under CBO item) can use as they implement Universidad Popular, community circulos, family violence prevention services, restorative justice, etc. These funds are listed as "inkind" because they will support the CaIVIP project with needed supplies, materials for new pro -social classes, parenting classes and the capacity -building promotoras training for residents as the CaIVIP CBO positions help organize and develop the community further within the violence prevention strategies. Morgan Hill Recreation will offer $1:1 match each year for the same services two days/ week ($20,000) and Gilroy Recreation will commit to 10% of the Community Service Coordinator's salary for 2 years ($19,044), although her full time position is to sustain Gilroy's CaIGRIP programming. Cash Match: $199,167 is committed from the Santa Clara County Board of Supervisors, by way of the Probation Department to continue CaIGRIP One Neighborhood Empowered (ONE) Project youth intervention services within the Project THRIVE timeline. The $199,167 is a cash grant to the City that is meant to help sustain last year's CaIGRIP, ending in December (Joven Noble groups, evening gym (5-8:00 pm) and slender case management). These programs will very much be part of the larger CaIVIP THRIVE! City of Gilroy, Project THRIVE: Revised Budget and Budget Narrative; 3 Project umbrella in that the training, coordination, referral and linkages and larger planning will be planned collectively and benefits the whole. These funds allow the THRIVE! project to expand services into community and resident leadership development, advocacy and family violence prevention services. 4. Community -Based Organization (CBO) Subcontracts (52% of project) The total amount will be divided amongst selected CBO's once the grant is awarded. The CBO's will attend SCYTF Advisory and Coordinating Council meetings, monthly Leadership Thrive meetings, and will provide direct client services, participate in program supervision, trainings, reporting, program oversight, and implementation. a. Grant Funds Requested: $262,000 Narrative Detail: Cumulative 1 FTE and 0.70 FTE Outreach Specialists will provide direct services for individual, circulos, and family violence prevention services after school support, including community organizing/advocacy, street outreach and community outreach. They will attend weekly supervision, trainings, participate in meetings, assist with reporting and SCYTF collaboration on behalf of youth and families. Fringe Benefits: Calculated at an average of 29% of total wages. South County CBO agencies pay between 90-100% of employees' medical, dental, vision, core life/AD&D insurance; provide 11 observed holidays and 2 floating holidays; vacation leave and retirement. Payroll Taxes: These costs include employer's share of Social Security Tax, MediCare, State Disability Leave and Family Leave. CBO Budgets to include: 1. Salaries at $162,564 and Benefits at $47,191 (Total $209,918) 2. Operating Costs at $42,081 ($21,040 per year) pro -social activities program supplies, training/travel, community events/workshops, program cell phones, and up to 7.5% share of administrative expenses. 3. $10,164 for two additional days of after school programming per week in Morgan Hill for a lead supervisor, .40 FTE at $12.00 per hour and two .20 FTEs. at 10.50 per hour. b. In -Kind Match: $40,000 Narrative Detail: CBO agencies will commit to providing a match of $20,000 each ($10,000 per year). Match includes: Percent of Director's time for supervision, share of rent/utilities, insurance, IT and tech support, activity expenses (Mid -Night Gym field trips), partial Indirect costs (quality improvement, evaluation, administrative support, in-house training, planning). City of Gilroy, Project THRIVE: Revised Budget and Budget Narrative; 4 5. Indirect Costs: The City of Gilroy will not use indirect costs to administer this grant. a. Grant Funds Requested: $ N/A Narrative Detail: N/A b. Match: $ N/A 6. Equipment/Fixed Assets: Community Police Simulator a. Grant Funds Requested: $24,000 Narrative Detail: One third of cost to purchase a community police simulator to provide Gilroy Police officers, stakeholders, community members with ongoing trainings (e.g., Shoot Don't Shoot Simulator). b. Cash Match: $30,000 Narrative Detail: GPD will provide a dollar for dollar match. 7. Project Evaluation a. Grant Funds Requested: $45,000 Narrative Detail: Nine percent of the total project is reserved for the comprehensive evaluation component by a third party evaluator, specializing in violence prevention efforts. Contract will be awarded through a procurement process. The amount covers the cost of the evaluation component and support/ enhance data gathering processes, samplings and data collection, and meeting requirements. An evaluation plan will help explain the project's quality control measures. b. Cash Match: $5,000 Narrative Detail: Neighborhood Safety Unit will provide $5,000 of cash match towards the evaluation system and /or final evaluation plan. 8. Other (Travel, Training, etc.) N/A City of Gilroy, Project THRIVE: Revised Budget and Budget Narrative; 5 It is the policy of the BSCC to protect grant funds from unreasonable risks of Fraudulent, criminal, or other improper use. As such, the Board will not enter into contracts or provide reimbursement to applicants that have been: debarred by any federal, state, or local goverrment entities during the period of debarment; or 2. convicted of Fraud, theft, or embezzlement of federal, state, or local government grant funds for a period of three years following conviction. Furthermore, the BSCC requires grant recipients to provide an assurance that there -has been no applicable debarment, disqualification, suspension, or removal from a federal, state or local grant program, on the part of the grantee at the time of application and that the grantee will immediately notify the BSCC should such debarment or conviction occur during the term of the Grant contract. BSCC also requires that all grant recipients include, as a condition of award to a subgrantee or subcontractor, a requirement that the subgrantee or subcontractor will provide the same assurances to the grant recipient. if a grant recipient wishes to consider a subgrantee or subcontractor that has been debarred or convicted, the grant recipient must submit a written request for exception to the BSCC along with supporting documentation. By checking the following boxes and sianino below, applicant affirms that: [ ] Me are not currently debarred by any federal, state, or local entity from, applying for or receiving federal, state, or local grant funds. [ l INVe have not been convicted of any crime involving theft, fraud, or embezzlement of federal, state, or local grant funds within the last three years, We will notify the BSCC should such debarment or conviction occur during the term of the Grant contract. [ ] I/We will hold subgrantees and subcontractors to these same requirements. A grantee may make a request in writing to the Executive Director of the BSCC for an exception to the debarment policy. Any determination made by the Executive {director shall be made in writing. AUTHORIZED SIGNATURE (This document must be signed by the person who is authorized to sign the Grant Agreement.) NAME OF AUTHORIZED TITLE TELEPHONE NUMBER EMAIL ADDRESS OFFICER Gabriel Gonzalez City Administrator (408) 846.0203 Gabe.Gonzalez@eltyofgitroy,org STREET ADDRESS CITY STATE ZIP CODE 7351 Rosanna Street Gilroy CA 95020 APPLICANT'S SIGNATURE (Blue Ink Only) DATE Attachment I CaIVIP Project Workplan: Project THRIVE (1) Goal: Community Mobilization and Education Objectives A. Efforts will civically engage communities, support the development of neighborhood leadership, and build capacity for community advocacy and action to prioritize strategies to reduce violence. B. Increase the capacity of the SCYTF to partner with two hot spot neighborhoods to mobilize and drive positive change, as evidenced by deployment of service provider trainings, mapping intersections of highest -need youth and families and identification of local assets. Project activities that support the identified goal and objectives Responsible Timeline staff/ partners Start Date End Date 1. Engage and train more than 100 community members in restorative CBO's, and 1. Fall 2018 1. Spring justice circles and/or Universidad Popular (Popular Education). other SCYTF 2. Fall 2018 2020 2. Identify key circle keepers and promotores comprised of parents, youth, providers 3. Winter 2. Spring faith -based, and agency partners, to develop capacity for community action 2019 2020 and community advocacy. SCYTF Tech 3. Spring 3. Support neighborhood youth and/or adult leaders in elevating the Team 2020 community strengths, needs, and policy or program recommendations to Coordinating reduce violence. Council (2) Goal: Targeted Outreach in Hot -Spot Neighborhoods (Education, After School, Street Intervention) Objectives A. Create a connected community and provide culturally responsive outreach with accessible spaces/ places to play and recreate with a focus on engaging disconnected youth and families, B. Create and incorporate an after -school crisis response protocol. Project activities that support the identified goal and objectives Responsible Timeline staff/ partners Start Date End Date 1. Providers will develop a plan for the expansion of after school City, Schools programming using positive youth development and transcultural/family Districts and engagement in affordable housing complexes. CBOs 2. Provide youth pro -social activities, resources for crisis response and intervention to improve safety, positive engagement, and protocols serving a minimum of 40 youth per city each year. 3. Provide a menu of evidence-based/community-informed parenting education groups to a minimum of 100 parents and community members (e.g., Parent Project, Cara y Corazon). 4. Expansion of Late Night Gym with Midnight Gym (2 nights per week x 48 weeks in each City) serving 60 unduplicated youth per year. 5. Completion of a minimum of 5,000 outreach contacts per year. (3) Goal: Community/Police Relations 1. Fall 2018 1. 2. Fall 2018 Summer 3. Fall 2018 2019 4. Spring 2.Spring 2019 2020 5. Fall 2018 3. Spring 2020 4.Spring 2020 5. Spring 2020 Objectives A. Building community and building trust. Foster open communication and engagement between local governmental law enforcement and residents to bridge community and establish trust B. Establish ongoing meetings with neighborhood leadersh p groups. Project activities that support the identified goal and objectives Responsible Timeline staff/ partners Start Date End Date 1. Conduct a minimum of four community police academies in English and/or Spanish in Gilroy and Morgan Hill (2 each year, per agency). 2. Coordinate annual National Night Out community events in Gilroy and Morgan Hill; and participate in "Party in the Park" and "Summer Fun in the Park" in targeted hot spots (2 per year, per agency). 3. Hold quarterly 'Coffee with a Cop' listening sessions and relationship building events (4 per year, per agency). 4. Coordinate communication strategy and protocol with neighborhood leadership (1-2 meetings per year, per agency). Law 1. Fall 2018 1. Spring Enforcement, 2. Summer 2020 CBO's, and 2018 2. Winter other SCYTF 3. Upon 2019 providers award 3. Spring 4. Winter 2020 2018 4. Spring 2020 To: Cities Applying for the CaIVIP Grant Assembly Bill 97 (Statutes of 2017, Chapter 14) mandates that: "Each city that receives a CaIVIP grant shall collaborate and coordinate with area jurisdictions and agencies, including the existing county juvenile justice coordination council, with the goal of reducing violence in the city and adjacent areas." In the space below, please explain how your city will fulfill this obligation if selected for CaIVIP funding: The City of Gilroy serves as the convener of the South County Youth Task Force, (SCYTF), a regional collaborative effort that originated in 2012 with our first CaIGRIP grant and now Involves residents, city and county government, local community -teased organizations; schools, parents, faith community and local law enforcement, We dedicate our efforts to ensure safe and healthy neighborhoods that are free of violence and crime. Our focus is to intervene in the lives of youth to provide positive socialization opportunities as alternatives to criminal involvement and to deter them from other at -risk behaviors. This is achieved through a focused, .intentional approach that includes expanding and strengthening the continuum of care services that currently have access to and identifying necessary services where gaps exist, as we have laid out in this proposal. The model and structure of the SCYTF is based on elements of the Office of Juvenile Justice Delinquency Prevention (OJJDP) Comprehensive Gang Model and the Prevention Institute's Violence Prevention Model. SCYTF is organized into the Policy (Advisory) Team who provides leadership and policy direction, evaluates emerging trends, evaluates and monitors the Technical (Coordinating) Team. The Technical Team carries out the direction set by the Policy team, fills a critical role in representing various stakeholders and being a part of the strategic delivery of the services needed in the community, creating a "safety net" that serves youth and their families. If awarded, the CaIVIP Project THRIVE will be incorporated into our service deiivery continuum of care model, aligning perfectly with goals and filling in the gaps of our strategic plan. SCYTF will work together to maximize funding and will provide matches, additional resources such as training, and offers project direction. SCYTF Policy Advisory Council approved the CaIVIP THRIVE Proposal and It's submittal to BSCC on Friday, January 12, 20178, The City of Gilroy and SCYTF will comply with BSCC's CaIVIP Request for Proposal, Contract and General Terms and Conditions and requirements, which include but are not limited to contractual outcomes, goals and objectives. reports, and evaluations, utilizing Technical Assistance as deemed appropriate, A signature below is an assurance that the city will fulfill this obligation if selected for CaIVIP funding: Gabriel Gonzalez, City Administrator DATE III, a M I ° ' '1 i En e\ vi F Emu ar Oi rn N m 07 pb 17 Q C C -7 = trl rry C r WC7 C1 a to N ` O fll i �} n410 10 Urya 04 cl.0 r s G ro 0a w 4 a .L2 CEcn 'Icy a ° m'' C' °_ a _ -'' "C a� 3 � H i (,7 ' � m jj U ,� •- m c c � ro U e � � � , -� � , ca C7 �, to qu C O C G O I I R7 GI I O j O O 2 K C id t3 U°pro ri�ouu -�fuu cna(ncnc)IL)L)m0(nt i 0 — L� c E— O i ! ` 0) C Cl • ° I 0 44 yt fU m 4} ❑ ti 10 I� <- ry v LO I CD I r o� rn (� -- I Y s LJ o I > . im -V so > cm W CD $ o� E a C,o (�� u o $ = _ IU C COS i C CL m V) i _ c c �1 C7 6 CD r� u a ° U aQ w o :M, a� U c t3 ° U � v U� c®i a R ac-01 i -=i C Ll a 0 4) c C w�� c ro�� C1 � �} 4Y i 81 ` 4N} di a ca C CL CL I f tL p7 c� c� Q U s 0 a) w:o 0 (no to 1 I I � C] to a to D N c�i C rL � it(7 � W � [F1 C7 U LO � � U (5 t. m Y I Y ro W � �► J LL C d CJ i n R7 E U -C E > Y IC J "� Z to ©.'c I �Ci f1 Lr Gn cn f/? to CD C14_ C%4 I iV C%4 CV CV N CV I DN c. 7 k 7& e ': E 0 J2 U-' . . I . . 7 . b § » # \./ x a . . . . . . o � � .� m .41 � �� \ / / / �_a�:J )m :/ , q ; �R _ r el) � w 10 1 E N 1U t4 �j c ? C Cl Q C Q1 V C p Cto . i s In: =p cE� c'$ro�ot ter--' N u a UW C G -0 C Qc> o � QUA QO CJ p ti N © 41 U o fCtIa. a) c 0 Q a �! E ti P- LEJ N N �1 0 u o > o= N c zN Mll ,E E v A ~ �c^ov1 Cq CL 15 M Wv° M 01 no w �y (D _o E P vi w 'r T F C5 f a� L1 0 ra I VD i � I m > Ln c c 12 v1 --. w w V} o sa s3 I A v ; m u m -,y c x U N V +� ry-gyp,} o � m s[ RM ci si 0m m d f 2 �a ht m s! 1 Lr'1 Ip t- QS 0 f CC! `± Assembly Bill 97 {S(alules of 2017, Chapter Ill) mandates lhat:'Each city grantee shalt also cstabilsh a c"rtlltrtDiing artd advisory Council to prioritize the use of the funds- Mmt?ership shaW Inraude city oftlelois, local law enforcement, total educatialoal agencirss, loyal comfnunitybesed organlyatlons, and resiiervts.' This can be an exisrog group, but they tnm ccnvsnu separately for the purpose of prioFIRAfiQ the uao or CatMiP Rrnds. flease 50 the members of the caordtnaung and advisor}' oxinc;J that priorilimd the use of CaIVfP funds as reflected In this proposal trrlude narno, title, orRanlzalbon, emai address and signature. Thl6 doeumerA shall be considered pub6C record. As such, do not Iricludc cor4deutial information, Name This Oamlrlas: Email Addrtrss S'ignaft" i7iaaritua�[an — Agulirra, GarNet Youth Task Force Goordinator f1ernica.equGtst4�c i-gikoy ca.us „f r j .. _ GrryofGilroy '- -- - . Agvirro• Javlor 2 D*Wor of fteanlsV Servleaas JdAv�6r.Jpulrr@ riep,scCpDv,grQ l f� ' CBS (MI.Ce of Reentry r ftrrtr ra, dir% Suprrnrtsing Dlsuka Aitoenayf DA tarrtolagdc.soapta'.arg - - - - Gaga.Johnny' aharn7ta Juvenile Juske, oepa4menl jgaget d9,su7gov°r4 r . �oidl, Nisfeen _..- SupervksfngAilomay, Juveniee DIvlSlon h6laerren-barwilF&sdo.sccgo-v,org d rftl vt f px Santa Clara County Office of Public. N LSIkE1;•-N � ��; �'�.t[; �; L'•i ' ft, , Defender 6alhga, Wishsl Supervising: District Aittxney vbattdjeAda.srxgov.org Juvenile Jwstleu Dapartmaem Beiando, Steve - Super6atendent, MMSO -- - betandos@mhuad-org _ Coordinator or Studeni f3iMM rWM@x tu®d.arg BraCCo, pion - - 7 Council Member _ � r dfan_bracc�;�cilyofgilroy.org -- City ofof Gilroy De Lean, Matia recreation Director maria.detaorr�cikyofgitrUy.org 9 Florss• Debbie Supauinteridont Debb lltxos(�rgilruyvrufsd.arg — Gilroy Unkled Schroto Liislrid 10 Gltiona, Chris Cornmun ly Serve Vkectnr -- dinds-ghionet5mo garthr7LMgov Cfty of Morgan Hill 11 Ooezalez, Gabs My Administratar Gabe.g9nzasiez¢�cl;yafg troy.erg City Of Gifrov 12 Parilg, Adam �' Roprestion Maneger Adam.henigl cl,gilroy.crs.rrs city of Gilroy tg Howe. 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G1 U! 0ll17 ' U; a4? ff1`:G - LU i- d �? ul I- 0 [i s�+ ih > �J} ---� - - - - CC i m C_� n C i t1 ti Rl b iJJ C Y s4 i LLt p M17 ti p c [p c Y to o 2i 4N �Ln cp re N C14 Rt cv C4 ov a Sq, Ilk J I 1 �• Lb 113, s. > 47 u O r G fj f to ti Qkn ryin m C q ti 4� LR. v C c T+ O c 6 Cr 61 G q 4f m U ? Pali iz t5 f� y� �+ W CL 417 ik Qi yF GS L3 E CL 43 L Oro 4 � C] � � � � C a ° m cu f� I u, to V) CL N u , n iy1 1, a V D �, 0 �- -T t4 5 p CAL t ?3 ii G! ys , Q C ? �) C C► C } t6a, C } f qU 47 i = tl O ( CL - t3 O fli a tC Va t53 Q} 't C? X L t� PD lL Q L R = L Q U? G N Z =1 C7 tp €3 V3 : Ci t!j cl) t/ w >- CL 0 U.1 t U7 C4 t) w > U) C) CD U i4 cl CJ ft} O I C +(D OID lb C)r G- 4 Ir tJ -- - • ' � is .� .— � G m Q 23 v cch C6 P o m 1-7 VI z? yrs v .. 19 �L a APPENDIX A CaIVIP Executive Steering Committee Roster CaIVIP Executive Steering Committee Grant Cycle: May 1, 2018 through April 30, 2020 1 Michelle Scray Brown, Chair Chief Probation Officer 2 Ben Beltramo Deputy District Attorney 3 Rev. Charles Dorsey, Ph.D. Executive Director 4 Steven Kim 5 Sam Lewis 6 Ray Lozada 7 Julio Marcial 8 Mike McLively 9 Steve Moore 10 John Pineda 11 Fritz Reber 12 Alfonso Valdez, Ph.D. Leonard Barra Jason Benge Lynn Sharpe -Underwood Co -Founder and Executive Director Director of Inside Services Supervising Probation Officer Director, Youth Justice Senior Staff Attorney and Urban Gun Violence Initiative Director City of Gilroy BSCC 831-18 Page 1 of 1 San Bernardino County Probation Department & BSCC Board Member Alameda County District Attorney's Office COR Community Development Corporation Project Kinship Anti -Recidivism Coalition Sacramento County Probation Department Liberty Hill Foundation Giffords Law Center to Prevent Gun Violence Sheriff San Joaquin County Leadership & Learning Motivating Individual Leadership Coordinator for Public Advancement (MILPA) Captain, Support Operations Chula Vista Police Department Division Professor U.C. Irvine - School of Social Services Sergeant Imperial City Police Department Sergeant Humboldt County Sheriffs Office Community Advocate & Alliant University, San Diego Principal Lecturer City of Gilroy BSCC 831-18 Page 1 of 2 APPENDIX B Criteria for Non -Governmental Organizations Receiving CaIVIP Funds The 2017-18 CaIVIP Request for Proposals (RFP) includes requirements that apply to non -governmental, community -based organizations. Grantees are responsible for ensuring that all contracted third parties continually meet these requirements as a condition of receiving any CaIVIP funds. The RFP describes these requirements as follows: Any non -governmental, community organization that receives CaIVIP grant funds must: • Have been duly organized, in existence, and in good standing as of May 13, 2017; non -governmental organizations that have recently reorganized or have merged with other qualified non -governmental entities that were in existence prior to May 13, 2017 are also eligible, provided all necessary agreements have been executed and filed with the California Secretary of State prior to September 1, 2018. • Be registered with the California Secretary of State's Office, if applicable; • Have a valid business license, Employer Identification Number (EIN), and/or Taxpayer ID (if sole proprietorship); • Have any other state or local licenses or certifications necessary to provide the services requested (e.g., facility licensing by the Department of Health Care Services), if applicable. • Have a physical address. In the table below, provide the name of the Grantee and list all contracted parties. Grantee: City of Gilroy Name of Contracted Party Address Email / Phone Meets All Requirements j VDYes❑ No El Yes ❑ No ❑ Yes ❑ No ❑ — ( Yes ❑ No ❑ Grantees are required to update this list and submit it to BSCC any time a new third - party contract is executed after the initial assurance date. Grantees shall retain (on -site) applicable source documentation for each contracted party that verifies compliance with the requirements listed in the CaIVIP RFP. These records will be subject to the records and retention language found in Exhibits A and C of the Standard Agreement. City of Gilroy BSCC 831-18 Page 2 of 2 APPENDIX B Criteria for Non -Governmental Organizations Receiving CaIVIP Funds The BSCC will not reimburse for costs incurred by any third party that does not meet the requirements listed above and for which the BSCC does not have a signed grantee assurance on file. A signature below is an assurance that all requirements listed above have been met. AUTHORIZED SIGNATURE (This document must be signed by the person who is authorized to sign the Grant Agreement.) NAME OF AUTHORIZED OFFICER TITLE TELEPHONE NUMBER EMAIL ADDRESS Go.�r�e.k �onz�,�e2 G 4�lnnln�; q�or C�bs)�-OaO3 �ahe.e�on2r�e2Qc�o�l�roy. JS STREET ADDRESS CITY STATE ZIP CODE -13s1 1 osoLv, , '5k. G\�"r QV 9: oao APPLICANT'S SIGNATURE (Blue Ink Only) DATE